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HomeMy WebLinkAboutCity-of-PD-Posted-Agendas-06-27-19POSTED AGENDA Regular Meetings of - The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, r Palm Desert Housing Authority for Thursday, June 27, 2019 Civic Center Council Chamber 73510 Fred Waring Drive, Palm Desert, CA 92260 nF- Please silence your electronic devices. 3:00 P.M. — Closed Session 4:00 P.M. — Regular Session and Public Hearings We're Social! Follow us on Facebook, Twitter, and NextDoor. Download the In Touch Palm Desert app to stay in touch with your community. Accommodations for meeting attendance, (e.g. Assistive listening Devices, Closed Caption -viewing device) available upon request. Please contact the City Clerk's Office, at least 48 hours in advance at 73510 Fred Waring Drive, Palm Desert, CA 92260, (760)346-0611, or into* citvofDal mdesert.ora for assistance with access to any of the Agenda, materials, or participation at the Meeting. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Susan Marie Weber, Mayor Gina Nestande, Mayor Pro-Tempore Jan C. Harnik, Councilmember Sabby Jonathan, Councilman Kathleen Kelly, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Bo Chen, City Engineer Grace L. Rocha, Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 27, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any Closed Session business that is within the subject matter jurisdiction may address the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1): 1) Lorraine Salas and Karina Quintanilla v. City of Palm Desert, Riverside County Superior Court, Case No. PSC 1903800 B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9kdlu: Number of potential cases: 2 C. Public Employee Performance Evaluation pursuant to Government Code Section 54957: Title of Position: City Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilmember Kathleen Kelly VII. INVOCATIONIINSPIRATION - Councilmember Jan C. Harnik Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. Vlll. AWARDS AND PRESENTATIONS A. PRESENTATION TO THE CITY COUNCIL BY CAROL SCOTT ON BEHALF OF THE CHILDREN'S DISCOVERY MUSEUM OF THE DESERT. Rec: Oral presentation to be provided at the meeting. Action: B. PRESENTATION TO THE CITY COUNCIL BY JOHN PATRICK DOLAN, DEAN OF THE CALIFORNIA TRIAL ACADEMY COLLEGE OF LAW. Rec: Oral presentation to be provided at the meeting. Action: C. ANNOUNCEMENT TO RECOGNIZE TODAY, THURSDAY, JUNE 27, 2019, AS "PURPLE HEART DAY" IN THE CITY OF PALM DESERT, AS DESIGNATED BY PREVIOUS PROCLAMATION. Action: 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. Action: B. Councilman Sabbv Jonathan Committee Reports and General Comments. Action: C. Councilmember Kathleen Kellv Committee Reports and General Comments. Action: D Mavor Pro Tern Gina Nestande Committee Reports and General Comments. Action: E. Mavor Susan Marie Weber Meeting Summaries Report for the Period of June 1-14, 2019. Rec: Receive and file. Action: F. City Council Reauests for Action. Action: G. City Council Consideration of Travel Reauests/Resorts. Action: 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manager's Meetina Summaries Report for the Period of .tune 3-14, 2019. Rec: Receive and file. Action: 2. FolloW-LID Report on the Status of 44845 San Clemente Circle. Rec: Receive and file. Action: B. City Attorney C. City Clerk 1. Reauest for Designation of Voting Delegate(s) and Alternate(s) for the League of California Cities 2019 Annual Conference - Long Beach - October 16-18. Rec: By Minute Motion, appoint Voting Delegate(s) and Alternate(s) for the upcoming Annual Conference. Action: D. Public Safety 1. Fire DeDartment 2. Police DeDartment XII. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL. VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII. CONSENT ITEMS HELD OVER. OF THE AGENDA. -19 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 PALM DESERT CITY COUNCIL A. MINUTES of the Regular City Council Meeting of June 13, 2019, and the Adjourned Regular Meeting of June 17, 2019. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/31 /2019, 6/712019, and 6/1412019. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 6/7/2019 (Joint Consideration with the Palm Desert Housing Authority, Item X below). Rec: Approve as presented. D. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Art In Public Places Commission Meeting of Aprii 10, 2019. 2. Parks & Recreation Commission Meeting of February 5, 2019. 3. Youth Committee Meetings for January -December 2016, January -December 2017, and January -December 2018. Rec: Receive and file. E. REQUEST for Acceptance of the Resignation of Six (6) Palm Desert Youth Committee Members and Appointment of Three (3) New Members for Balance of 2019. Rec: By Minute Motion: 1) Accept the resignations of Palm Desert Youth Committee Members Umair Ahmad, Zachary Berenbaum, Tim Fitzpatrick, Ismael Haile, and Lily Kim; 2) appoint Georgette Jeffrey, Richard Post, and Nelly Valencia to the Palm Desert Youth Committee to fill three (3) of the aforementioned vacancies (term 12/31/19). F. REQUEST FOR ADOPTION of Resolutions Setting Forth Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the City's Department of Building & Safety — February -July 2017 Records. Rec: Waive further reading and adopt the following Resolutions: 1) No. 2019 - 31 - February 2017 Records; 2) No. 2019 - 32 - March 2017 Records; 3) No. 2019 - 33 - April 2017 Records; 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 4) No. 2019 - 34 - May 2017 Records; 5) 2019 - 35 - June 2017 Records; 6) No. 2019 - 36 - July 2017 Records. G. RESOLUTION NO. 2019 - 37 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Department of Community Development/Planning, to Rely On the Electronic Record as the Official Record - Paper Files Dated 1981-2008. Rec: Waive further reading and adopt. H. RESOLUTION NO. 2019 -- 38 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Department of Community Development/Planning, to Rely On the Electronic Record as the Official Record - Paper Files Dated 1997-2016. Rec: Waive further reading and adopt. !. RESOLUTION NO. 2019 - 39 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Department of Community Development/Planning, to Rely On the Electronic Record as the Official Record - Paper Files from 2015. Rec: Waive further reading and adopt. J. REQUEST for Extension of Contract with Richards, Watson & Gershon for Specialized Legal Services Until June 30, 2024 (Contract No. SA28881) (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency and Palm Desert Housing Authority, Items V and Z below). Rec: By Minute Motion, extend subject contract for specialized legal services for an additional five years, under the same terms and conditions as the existing contract. K. REQUEST FOR APPROVAL of Designated Vendors for Temporary and Contract Staffing Services Not to Exceed an Aggregate of $100,000 for FY 2019-2020, and Approval of Office Team for the Purpose of Payroll Processing for Student Interns Not to Exceed $20,000. Rec: By Minute Motion, approve/authorize: 1) Staff to use the list of designated vendors for temporary and contract staffing services not to exceed an aggregate of $100,000 for FY 2019-2020; 2) use of Office Team for purpose of payroll processing for Student Interns - 0 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 FY 2019-2020 in an amount not to exceed $20,000 — funds are included in the FY 2019-2020 budget, in addition to salary savings created by vacant positions that may offset expenditures for temporary staff. L. REQUEST FOR APPROVAL of Human Resources and Risk Management Vendors List for Authorized Vendors and Service Providers - FY 2019-2020. Rec: By Minute Motion, approve/authorize: 1) Staff to use vendors on the Human Resources and Risk Management Authorized Vendors and Service Providers List for FY 2019-2020; 2) exception to purchasing requirements as provided by Sections 3.30.100, 3.30.120, 3.30.130, and 3.30.140 of the Palm Desert Municipal Code for FY 2019-2020. M. REQUEST FOR AUTHORIZATION to Advertise a Notice Inviting Bids for Construction of the Civic Center Administration Lobby (Contract No. C3701013, Project No. 724-17). Rec: By Minute Motion, authorize the City Clerk to advertise a Notice Inviting Bids for construction of the Civic Center Administration Lobby Project. N. REQUEST FOR AUTHORIZATION to Purchase 24 Econolite Cobalt Traffic Signal Controllers and Related Equipment in the Amount of $118,903.56. Rec: By Minute Motion, authorize purchase of 24 Econolite Cobalt Traffic Signal Controllers and related equipment in the amount of $118,903.56 from Econolite Control Products, Inc., Anaheim, California — funds are available in Account No. 2134294-4400100 - Measure "A" - Controller Cabinet Assembly Upgrades Program. O. REQUEST FOR APPROVAL of Change Order No. 1 to Contract No. C36850 — Mechanical Maintenance and Chemical Acquisition at the Palm Desert Aquatic Center by Waterline Technologies, Inc., in the Amount of $10,000. Rec: By Minute Motion, approve Change Order No. 1 in the amount of $10,000 to subject contract with Waterline Technologies, Inc., Santa Ana, California, for mechanical maintenance services and chemical acquisition at the Palm Desert Aquatic Center — funds are available in Fund 242 Accounts in the FY 2018-2019 Operating Budget. 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 P. REQUEST FOR APPROVAL of the 2019 Y-Be-Fit Palm Desert Challenge (Family YMCA of the Desert, Applicant) (Contract No. C38910). Rec: By Minute Motion, approve: 1) The 2019 Y-Be-Fit Palm Desert Challenge scheduled for Sunday, October 6, 2019; 2) proposed event route and road closures; 3) temporary waiver of Palm Desert Municipal Code Section 11.01.140 - Amplified Sound - sponsorship of the event in the amount of $25,000 will be included as part of the FY 2019-2020 Budget and available in Account No. 1104416-4306201, once approved. Q. CONSIDERATION of the Submission of a Letter of Opposition for Assembly Bill 377 (Garcia and Mayes) - Microenterprise Home Kitchen Operations. Rec: By Minute Motion, approve the submission of a letter of opposition to the appropriate legislators for Assembly Bill 377. R. CONSIDERATION of the Submission of a Letter of Opposition for Assembly Bill 516 (Chiu and Santiago) — Authority to Remove Vehicles. Rec: By Minute Motion, approve the submission of a letter of opposition to the appropriate legislators for Assembly Bill 516. S. REQUEST FOR APPROVAL of Final Parcel Map No. 37436 (J. C. Penney Properties, Inc., c/o Seaboard Engineering Company, Applicant). Rec: Waive further reading and adopt Resolution No. 2019 - 40, approving Parcel Map No. 37436. SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY T. MINUTES of the June 13, 2019, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. U. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrant Dated 61712019. Rec: Approve as presented. 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 V. REQUEST for Extension of Contract with Richards, Watson & Gershon for Specialized Legal Services Until June 30, 2024 (Contract No. SA28881) (Joint Consideration with the Palm Desert City Council and Palm Desert Housing Authority - Item J above and Z below). Rec: By Minute Motion, extend subject contract for specialized legal services for an additional five years, under the same terms and conditions as the existing contract. PALM DESERT HOUSING AUTHORITY W. MINUTES of the Housing Authority Meeting of June 13, 2019. Rec: Approve as presented. X. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 6/7/2019 (Joint Consideration with the Palm Desert City Council, Item C above). Rec: Approve as presented. Y. HOUSING COMMISSION MINUTES for the Meeting of May 8, 2019. Rec: Receive and file. Z. REQUEST for Extension of Contract with Richards, Watson & Gershon for Specialized Legal Services Until June 30, 2024 (Contract No. SA28881) (Joint Consideration with the Palm Desert City Council and Successor Agency to the Palm Desert Redevelopment Agency - Items J and V above). Rec: By Minute Motion, extend subject contract for specialized legal services for an additional five years, under the same terms and conditions as the existing contract. AA. REQUEST FOR AUTHORIZATION to Streamline the Use of Named Vendors for the Housing Authority by Granting an Exception to Bidding Requirements and Approving the Authority Vendor List. Rec: By Minute Motion: 1) Grant an exception to bidding requirements, as provided for by Section 3.30.160(K) of the Palm Desert Municipal Code; 2) approve the Housing Authority Vendor List pursuant to Section 3.30.160(K) of the Palm Desert Municipal Code for purposes of providing recurring, routine contractual services, including maintenance work and materials, supplies, and equipment, effective 4 J POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 July 1, 2019, not to exceed $25,000 in value, or as noted on the vendor list per each named vendor per property (in a 12-month period). BB. REQUEST FOR AUTHORIZATION of Use of The Sherwin-Williams Company for Purchase of Paint and Paint -Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2019-2020 (Contract No. HA38920). Rec: By Minute Motion, authorize: 1) Use of The Sherwin-Williams Company for purchase of paint and paint -related materials and supplies for Palm Desert Housing Authority Properties, pursuant to Sections 3.30.160(L) and 3.30160(E) of the Palm Desert Municipal Code, for FY 2019-2020 in an amount not to exceed $100,000; 2) Chairman and/or Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. CC. REQUEST FOR AUTHORIZATION of the Use of Curtis Allan Floorcovering, Inc., for Purposes of Procuring Floor Coverings and Related Supplies and Services with Engineered Floors, LLC (d.b.a. J+J Flooring Group and d.b.a. EF Contract) at the Palm Desert Housing Authority Properties in a Total Annual Amount Not to Exceed $125,000 (Contract No. HA38930). Rec: By Minute Motion, authorize: 1) Use of Curtis Allan Floorcovering, Inc., National City, California, as the authorized vendor for purposes of procuring floor coverings and related supplies and services (includes costs for non -warranty partial replacements and repairs) at the Palm Desert Housing Authority properties for a term of three years under National Cooperative Purchasing Alliance Agreement, Flooring & Outdoor Surfaces Solutions Contract No. 02-60, with Engineered Floors, LLC (d.b.a. J+J Flooring Group and d.b.a. EF Contract), pursuant to Sections 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, in a total annual amount not to exceed $125,000; 2) participation with the National Cooperative Purchasing Alliance; 3) Authority's Legal Counsel to negotiate and finalize an agreement with Curtis Allan Floorcovering, Inc.; 4) Chairman and/or Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2019-2020 proposed Housing Authority's Operating Budget, in the appropriate Authority Accounts for each property. 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING ,TUNE 27, 2019 DD. REQUEST FOR AUTHORIZATION of the Award of Contract to Garland/DBS, Inc., for Roof Repairs and Related Services at the Palm Desert Housing Authority Properties in a Total Annual Amount Not to Exceed $75,000 (Contract No. HA38940). Rec: By Minute Motion, authorize: 1) Award of subject contract to Garland/DBS, Inc., Cleveland, Ohio, for roof repairs and related services (includes costs for roof repairs, permit fees for those repairs that may require one, and other repair -related costs) at the Palm Desert Housing Authority properties for a term of three years under the U. S. Communities Agreement Contract No. 14-5903, pursuant to Section 3.30.160 of the Palm Desert Municipal Code in a total annual amount not to exceed $75,000; 2) Palm Desert Housing Authority's Legal Counsel to negotiate and finalize an agreement with Garland/DBS, Inc.; 3) participation with the U. S. Communities Government Purchasing Alliance; 4) Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Accounts for each property. Action: XIII. CONSENT ITEMS HELD OVER XIV. RESOLUTIONS A. RESOLUTION NO. 2019 - 41 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND ADOPTING LOCAL GUIDELINES FOR IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) (CALIFORNIA PUBLIC RESOURCE CODE §§ 21000 ET SEQ.). Rec: Waive further reading and adopt. Action: XV. ORDINANCES A. For Introduction: None B. For Adoption: None 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 XVI. NEW BUSINESS A. REQUESTTO REJECT BID PROTESTAND FORAWARD OF CONTRACT IN THE AMOUNT OF $191,052 TO UNIVERSAL CONCRETE CONSTRUCTION FOR THE HAYSTACK PARKWAY TURF REDUCTION PROJECT (CONTRACT NO. C38700, PROJECT NO. 980-19). Rec: By Minute Motion: 1) Reject Bid Protest from Urban Habitat Environmental; 2) award subject contract in the amount of $191,052 to Universal Concrete Construction, Indio, California, forthe Haystack Parkway Turf Reduction Project; 3) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $19,105; 4) authorize City Manager or designee to review and execute Change Orders up to the contingency amount; 5) authorize the Mayor to execute said contract — funds are available in Account No. 4004437-4391503 - Capital Project Reserve. Action: B. REQUEST FOR APPROVAL OFATHREE-YEAR AGREEMENT WITH THE COUNTY OF RIVERSIDE EMERGENCY MANAGEMENT DEPARTMENT FOR AN EMERGENCY SERVICES COORDINATOR IN AN AMOUNT NOT TO EXCEED $240,133 (CONTRACT NO. C38950). Rec: By Minute Motion, approve a three-year agreement for an Emergency Services Coordinator with the County of Riverside Emergency Management Department in an amount not to exceed $240,133, and authorize City Manager to execute same — year one costs are included in the FY 2019-2020 Budget. Action: C. REQUEST FOR APPROVAL OF AN AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF PALM DESERT AND THE COUNTY OF RIVERSIDE FOR A FIVE-YEAR TERM (CONTRACT NO. C38780). Rec: By Minute Motion, approve subject contract between City of Palm Desert and County of Riverside, on behalf of its Sheriff's Department, to provide Law Enforcement Services fora five-yearterm commencing July 1, 2019, through June 30, 2024 - Fiscal Year 2019-2020 Budget for Police Services in the City is approximately $22.3 million, and funds are so allocated. Action: 12 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 D. REQUEST FOR APPROVAL OF AMENDMENT TO THE PALM DESERT MUNICIPAL CODE REGARDING THE AUDIT, INVESTMENT, AND FINANCE COMMITTEE, AND FOR APPROVAL OF UPDATED BYLAWS THEREFOR. Rec: Waive further reading and: 1) Pass to second reading Ordinance No. 1349, revising Chapter 2.16 of the Palm Desert Municipal Code relative to the Palm Desert Audit, Investment, and Finance Committee; 2) adopt Resolution No. 2019 - 42, approving Bylaws for the Committee, renamed as the Palm Desert Finance Committee. Action: E. REQUEST FOR APPROVAL OF PROPOSED SPECIAL EVENTS AND SPONSORSHIPS FOR FISCAL YEAR 2019-2020 (CONTRACT NOS. C38960A-Z) Rec: By Minute Motion, approve/authorize: 1) Proposed Special Events and Sponsorships for FY 2019-2020; 2) City Manager to take necessary action to facilitate the special events and sponsorships, including making discretionary changes provided that the total for City -Produced and City -Sponsored Events does not exceed $719,500; 3) City Managerto execute agreements associated with the events and sponsorships, if applicable; 4) City Manager to approve miscellaneous sponsorships for events during Fiscal Year 2019-2020 with values of $7,500 or less -- funding for the above will be included as part of the FY 2019-2020 Budget and available in Account Nos. 1104416-4306101 and 1104416-4306201, once approved. Action: F. RECEIVE AN D FILE THE 2019 BUSINESS RETENTION AND EXPANSION PLAN. Rec: By Minute Motion, receive and file the 2019 Business Retention and Expansion Plan. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 XVII. CONTINUED BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO M & M SWEEPING, INC., IN A TOTAL AMOUNT OF $304,551 FOR FISCAL YEARS 2019-2020 AND 2020-2021 FOR COMMERCIALAND RESIDENTIAL STREET SWEEPING SERVICES (CONTRACT NO. C38460, PROJECT NO.754-20) (Continued from the meeting of June 13, 2019). Rec: By Minute Motion:1) Award subject contract to M & M Sweeping, Inc., Thousand Palms, California, in a total amount of $304,551 for Fiscal Years 2019-2020 and 2020-2021 for Commercial and Residential Street Sweeping Services, with an option to renew for two additional years; 2) authorize the Mayor to execute said agreement - funds are available in General Fund Account No. 1104310-4332000 - Street Repair and Maintenance. Action: XVIII. OLD BUSINESS None XIX. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF A ZONING ORDINANCE AMENDMENT, AMENDING THE EL PASEO OVERLAY DISTRICTAND THE DOWNTOWN DISTRICTTO ALLOW PROFESSIONAL OFFICE USES ON THE GROUND FLOOR FRONTING EL PASEO EAST OF SAN LUIS REY AVENUE, AND FOR ADOPTION OF A NOTICE OF EXEMPTION IN ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA), Case No. ZOA 19-0002 (City of Palm Desert, Applicant). Rec: 1) Waive further reading and pass Ordinance No.1350 to second reading, approving ZOA 19-0002, amending Section 25.28.040 of the Palm Desert Municipal Code - El Paseo Overlay District (EPOD) and Section 25.18.040 - Downtown District (DD), allowing professional office uses on the ground floor fronting El Paseo, east of San Luis Rey Avenue, and based on certain criteria. Action: 2) By Minute Motion, adopt a Notice of Exemption in accordance with CEQA. 14 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 B. REQUEST FOR APPROVAL OF THE ENGINEER'S ANNUAL LEVY REPORT FOR, AND FOR ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO.1 FOR FISCAL YEAR 2019-2020. Rec: Waive further reading and adopt Resolution No. 2019 - 43, approving the Final Engineer's Annual Levy Report for, and ordering the levy and collection of assessments within, City of Palm Desert Benefit Assessment District No. 1 for FY 2019-2020, pursuant to provisions of The Benefit Assessment Act of 1982. Action: C. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY REPORT FOR, AND FOR ORDERING THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN, CONSOLIDATED PALM DESERT LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2019-2020. Rec: Waive further reading and adopt: Action: 1) Resolution No. 2019 - 44, approving the Final Engineer's Annual Levy Report for Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for FY 2019-2020. 2) Resolution No. 2019 - 45, ordering the levy and collection of annual assessments within Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for FY 2019-2020. 15 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 27, 2019 D. REQUEST FORAPPROVAL OF RESOLUTIONS RELATED TO ADOPTION OF THE FISCAL YEAR 2019-2020 BUDGET AND CAPITAL IMPROVEMENT PROGRAM (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Rec: 1) Conduct a Joint Public Hearing and accept public comment on the proposed City and Housing Authority Budgets (including the Capital Improvement Program). 2) Waive further reading and adopt: a) Resolution No. 2019 - 46, adopting the Budget and Capital Improvement Program (CIP) for the Fiscal Year of July 1, 2019, through June 30, 2020; b) Resolution No. 2019 - 47, establishing the Appropriations Limit for the Fiscal Year 2019-2020; c) Resolution No. HA - 92,_ adopting a Palm Desert Housing Authority Budget for the Fiscal Year of July 1, 2019, through June 30, 2020; d) Resolution No. 2019 - 48, the Staffing Allocation and Salaries Resolution, setting the FY 2019-2020 Salary Schedules, Salary Ranges, and Allocated Classifications. 3) By Minute Motion, approve Out -of -State Travel, as listed in the attached memorandum of the same name. Action: XX. ADJOURNMENT FUTURE MEETINGS: July 2, 2019 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber July 9, 2019 12:30 p.m. Architectural Review Commission Development Services Conference Room July 10, 2019 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wina Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room July 11, 2019 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of June, 2019. Note: Lhis agenda is subject to amendment up to 72 hours in advance of the meeting. elle'D. Klassen, City'9erk 16 — POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, JUNE 27, 2019 CIVIC CENTER COUNCIL CHAMBER 73610 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL 111. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2019 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETING OF THIS DATE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. OF THE AGENDA. For clarification, Successor Agency Consent Calendar is combined into the CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the June 13, 2019, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency (See City Council Agenda - Section XII - Consent Calendar, Item T). Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrant Dated 6/7/2019 (See City Council Agenda, Section XII - Consent Calendar, Item U). Rec: Approve as presented. C. REQUEST for Extension of Contract with Richards, Watson & Gershon for Specialized Legal Services Until June 30, 2024 (Contract No. SA28881) (Joint Consideration with the Palm Desert City Council and Palm Desert Housing Authority - See City Council Agenda - Section XII - Consent Calendar, Items J, V, and Z). Rec: By Minute Motion, extend subject contract for specialized legal services for an additional five years, under the same terms and conditions as the existing contract. Action: Vl. CONSENT ITEMS HELD OVER POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 27, 2019 VII. RESOLUTIONS None VI11. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIII. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of June, 2019. Note: This agenda is subject to amendment up to 72 ho s . advance of the meeting. Rahelle D. Klassen, Seetary POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 27, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. 11. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following pasting/distribution, are on rile in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 27, 2019 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETING OF THIS DATE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. OF THE AGENDA. For clarification, Housing Authority Consent Calendar is combined into the CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the Housing Authority Meeting of June 13, 2019 (See City Council Agenda - Section XII - Consent Calendar, Item W). Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 61712019 (Joint Consideration with the Palm Desert City Council, See City Council Agenda - Section XII - Consent Calendar, Items C and X) Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of May 8, 2019 (See City Council Agenda - Section XII - Consent Calendar, Item Y). Rec: Receive and file. D. REQUEST for Extension of Contract with Richards, Watson & Gershon for Specialized Legal Services Until June 30, 2024 (Contract No. SA28881) (Joint Consideration with the Palm Desert City Council and Successor Agency to the Palm Desert Redevelopment Agency - See City Council Agenda - Section XII - Consent Calendar, Items J, V, and Z). Rec: By Minute Motion, extend subject contract for specialized legal services for an additional five years, under the same terms and conditions as the existing contract. 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 27, 2019 E. REQUEST FOR AUTHORIZATION to Streamline the Use of Named Vendors for the Housing Authority by Granting an Exception to Bidding Requirements and Approving the Authority Vendor List (See City Council Agenda - Section XII - Consent Calendar, Item AA). Rec: By Minute Motion: 1) Grant an exception to bidding requirements, as provided for by Section 3.30.160(K) of the Palm Desert Municipal Code; 2) approve the Housing Authority Vendor List pursuant to Section 3.30.160(K) of the Palm Desert Municipal Code for purposes of providing recurring, routine contractual services, including maintenance work, and materials, supplies, and equipment, effective July 1, 2019, not to exceed $25,000 in value, or as noted on the vendor list per each named vendor per property (in a 12-month period). F. REQUEST FOR AUTHORIZATION of Use of The Sherwin-Williams Company for Purchase of Paint and Paint -Related Materials and Supplies for the Palm Desert Housing Authority Properties for FY 2019-2020 (Contract No. HA38920) (See City Council Agenda - Section XII - Consent Calendar, Item BB). Rec: By Minute Motion, authorize: 1) Use of The Sherwin-Williams Company for purchase of paint and paint -related materials and supplies for Palm Desert Housing Authority Properties, pursuant to Sections 3.30.160(L) and 3.30160(E) of the Palm Desert Municipal Code, for FY 2019-2020 in an amount not to exceed $100,000; 2) Chairman and/or Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. G. REQUEST FOR AUTHORIZATION of the Use of Curtis Allan Floorcovering, Inc., for Purposes of Procuring Floor Coverings and Related Supplies and Services with Engineered Floors, LLC (d.b.a. J+J Flooring Group and d.b.a. EF Contract) at the Palm Desert Housing Authority Properties in a Total Annual Amount Not to Exceed $125,000 (Contract No. HA38930) (See City Council Agenda - Section XII - Consent Calendar, Item CC). Rec: By Minute Motion, authorize: 1) Use of Curtis Allan Floorcovering, Inc., National City, California, as the authorized vendor for purposes of procuring floor coverings and related supplies and services (includes costs for non -warranty partial replacements and repairs) at the Palm Desert Housing Authority properties for a term of three years under National Cooperative Purchasing Alliance Agreement, 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 27, 2019 Flooring & Outdoor Surfaces Solutions Contract No. 02-60, with Engineered Floors, LLC (d.b.a. J+J Flooring Group and d.b.a. EF Contract), pursuant to Sections 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code, in a total annual amount not to exceed $125,000; 2) participation with the National Cooperative Purchasing Alliance; 3) Authority's Legal Counsel to negotiate and finalize an agreement with Curtis Allan Floorcovering, Inc.; 4) Chairman and/or Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2019-2020 proposed Housing Authority's Operating Budget, in the appropriate Authority Accounts for each property. H. REQUEST FOR AUTHORIZATION of the Award of Contract to Garland/DBS, Inc., for Roof Repairs and Related Services at the Palm Desert Housing Authority Properties in a Total Annual Amount Not to Exceed $75,000 (Contract No. HA38940) (See City Council Agenda - Section XII - Consent Calendar, Item DD) . Rec: By Minute Motion, authorize: 1) Award of subject contract to Garland/DBS, Inc., Cleveland, Ohio, for roof repairs and related services (includes costs for roof repairs, permit fees for those repairs that may require one, and other repair -related costs) at the Palm Desert Housing Authority properties for a term of three years under the U. S. Communities Agreement Contract No. 14-5903, pursuant to Section 3.30.160 of the Palm Desert Municipal Code in a total annual amount not to exceed $75,000; 2) Palm Desert Housing Authority's Legal Counsel to negotiate and finalize an agreement with Garland/DBS, Inc.; 3) participation with the U. S. Communities Government Purchasing Alliance; 4) Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith -- monies have been included in the FY 2019-2020 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Accounts for each property. Action: Vl. CONSENT ITEMS HELD OVER 4 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 27, 2019 VII. RESOLUTIONS A. RESOLUTION NO. HA - 93 - A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY, AMENDING AND RESTATING THE BYLAWS OF THE HOUSING COMMISSION. Rec: Waive further reading and adopt. Action: Vlll. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF RESOLUTIONS RELATED TO ADOPTION OF THE FISCAL YEAR 2019-2020 BUDGET AND CAPITAL IMPROVEMENT PROGRAM (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: 1) Conduct a Joint Public Hearing and accept public comment on the proposed City and Housing Authority Budgets (including the Capital Improvement Program). Action: 2) Waive further reading and adopt: a) Resolution No. 2019 -46, adopting the Budget and Capital Improvement Program (CIP) for the Fiscal Year of July 1, 2019, through June 30, 2020; b) Resolution No. 2019 - 47, establishing the Appropriations Limit for the Fiscal Year 2019-2020; c) Resolution No. HA - 92,_ adopting a Palm Desert Housing Authority Budget for the Fiscal Year of July 1, 2019, through June 30, 2020; d) Resolution No. 2019 - 48, the Staffing Allocation and Salaries Resolution, setting the FY 2019-2020 Salary Schedules, Salary Ranges, and Allocated Classifications. 3) By Minute Motion, approve Out -of -State Travel, as listed in the attached memorandum of the same name. 5 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 27, 2019 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Xlll. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of June, 2019. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. _ r-, Ra-dhelle D. K%assen, Sectary 2