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HomeMy WebLinkAboutCity-of-PD-Posted-Agendas-07-11-19POSTED AGENDA Regular Meetings of The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Palm Desert Housing Authority for Thursday, July 11, 2019 Civic Center Council Chamber 73510 Fred Waring Drive, Palm Desert, CA 92260 u3r Please silence your electronic devices. 3:00 P.M. — Closed Session 4:00 P.M. — Regular Session and Public Hearings We're Social! Follow us on Facebook, Twitter, and NextDoor. Download the In Touch Palm Desert app to stay in touch with your community. Accommodations for meeting attendance, (e.g. Assistive Listening Devices, Closed Caption -viewing device) available upon request. Please contact the City Clerk's Office, at least 48 hours in advance at 73510 Fred Waring Drive, Palm Desert, CA 92260, (760)346-0611, or info Ocitvofoalmdesert.ora for assistance with access to any of the Agenda, materials, or participation at the Meeting. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Susan Marie Weber, Mayor Gina Nestande, Mayor Pro-Tempore Jan C. Harnik, Councilmember Sabby Jonathan, Councilman Kathleen Kelly, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Bo Chen, City Engineer Grace L. Rocha, Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JULY 11, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Il. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any Closed Session business that is within the subject matter jurisdiction may address the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Lease Property - Palm Desert iHUB, 37023 Cook Street, Suite 102, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Martin Alvarez/City of Palm Desert Property Owner: Sinatra and Cook Project, LLC Under Negotiation: x Price x Terms of Payment POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 2) Property: Lease Property - Palm Desert iHUB, 37023 Cook Street, Suite 102, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Martin Alvarez, City of Palm Desert Property Owner: Sinatra and Cook Project, LLC Other Parties: The Trustees of the California State University/California State University, San Bernardino Under Negotiation: x Price x Terms of Payment 3) Property: Lease Property - Parkview Professional Office Complex, 73720 Fred Waring Drive, Suite No. 102, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Janet M. Moore/City of Palm Desert Property Owner: City of Palm Desert Other Parties: State of California, Department of Rehabilitation Under Negotiation: x Price x Terms of Payment 4) Property: Desert Rose - 75315 Kelsey Circle North (APN 634-242-016), Palm Desert Negotiating Parties: Agency: Lauri AylaianNeronica Tapia/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Gary and Jacqueline Brantley (Deceased) Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1): 1) Lorraine Salas and Karina Quintanilla v. City of Palm Desert, Riverside County Superior Court, Case No. PSC 1903800 C. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilmember Jan C. Harnik Vll. INVOCATIONlINSPIRATION - Councilman Sabby Jonathan Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. Vill. AWARDS AND PRESENTATIONS A. PRESENTATION TO THE CITY COUNCIL OF THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT'S (CVMVCD) WEST NILE VIRUS RESPONSE AND PROGRAMS UPDATE BY GENERAL MANAGER JEREMY WITTIE, MS. Rec: Oral presentation to be made at the meeting. Action: B. PRESENTATION TO THE CITY COUNCIL REGARDING GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (CVB) ACTIVITIES. Rec: Receive and file. Action: IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. Action: B. Councilman Sabbv Jonathan Committee Reports and General Comments. Action: C. Councilmember Kathleen Kelly Committee Reports and General Comments. Action: D Mavor Pro Tern Gina Nestande Committee Reports and General Comments. Action: E. Mavor Susan Marie Weber Meeting Summaries Report for the Period of June 15-28, 2019. Rec: Receive and file. Action: F. City Council Requests for Action. Action: G. City Council Consideration of Travel Reauests/Reports. Action: XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manaaer's Meetina Summaries Resort for the Period of June 17-28, 2019. Rec: Receive and file. Action: B. City Attorney 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 C. City Clerk D. Public Safety 1. Fire Department 2. Police Department XII. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS' UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII. CONSENT ITEMS HELD OVER. OF THE AGENDA. PALM DESERT CITY COUNCIL, A. MINUTES of the Regular City Council Meeting of June 27, 2019. Rec: By Minute Motion, continue to the next meeting. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/27/2019 and 6/14/2019. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 5/31/2019 and 6/21/2019 (Joint Consideration with the Palm Desert Housing Authority - Item Z below). Rec: Approve as presented. D. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Freedom Barbershop, Inc., 42005 Cook Street, Suite 106, Palm Desert. Rec: Receive and file. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 E. RESOLUTION NO. 2019 - 49 — A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Records from the Office of the City Clerk, Indicated on the Records Retention Schedule (Adopted October 25, 2018) — Records from 1980 through 2015 (Exhibit "A"). Rec: Waive further reading and adopt. F. RESOLUTION NO. 2019 - 50 — A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Office of the City Clerk, to Rely on the Electronic Record as the Official Record - Various Records Center Files 1991 - 2006 (Exhibit "A"). Rec: Waive further reading and adopt. G. RESOLUTION NO. 2019 - 51 — A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Office of the City Clerk, to Rely on the Electronic Record as the Official Record - Various Records Center Files 1991 - 2016 (Exhibit "A" ). Rec: Waive further reading and adopt. H. RESOLUTION NO. 2019 - 52 — A Resolution of the City Council of the City of Palm Desert, California, Determining and Providing for the Disposition of a Refund from Southern California Edison in Connection with the City of Palm Desert Highlands Undergrounding District No. 04-01. Rec: Waive further reading and adopt. I. REQUEST FOR AUTHORIZATION to Declare 10 Recliners as Surplus Property from Fire Station Nos. 67 and 71 and Approve their Disposal. Rec: By Minute Motion, declare 10 recliners located at Fire Station No. 67 and Fire Station No. 71 as surplus property and authorize disposal as appropriate. n POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 J. REQUEST FOR AUTHORIZATION for the City Manager to Enter Into Agreement with ECS Imaging, Inc., for Laserfiche Enterprise Content Management System in the Amount of $175,937 (Contract No. C38990). Rec: By Minute Motion, authorize the City Manager to enter into an agreement with ECS Imaging, Inc., Riverside, California, for Laserfiche Enterprise Content Management System in the amount of $175,937, including software licenses, training, and conversion services for all scanned documents — funds are available in Account No. 5304190-4404000. K. REQUEST FOR APPROVAL of the Purchase of 160,000 Pounds of Grass Seed from Simplot Partners in the Amount of $169,428.40. Rec: By Minute Motion, approve the purchase of 160,000 pounds of grass seed from Simplot Partners, Palm Desert, California, in the amount of $169,428.40 — funds are available in the FY 2019-2020 Budget. L. REQUEST FOR AUTHORIZATION for Desert Willow Golf Resort to Purchase Maintenance Equipment from Turf Star/Western During Fiscal Year 2019-2020 in the Amount of $72,241.40 (Project No. 844-20). Rec: By Minute Motion, authorize Desert Willow Golf Resort to purchase maintenance equipment from Turf Star/Western, Hayward, California, during FY 2019-2020 in the amount of $72,241.40 — funds are available in Account No. 52041954803100 - Course and Grounds Expenses. M. REQUEST FOR AUTHORIZATION of Expenditures with BMW Motorcycle of Riverside for Maintenance and Repair of Police Motorcycles in an Amount Not to Exceed $70,000. Rec: By Minute Motion, authorize expenditures with BMW Motorcycle of Riverside for maintenance and repair of police motorcycles in an amount not to exceed $70,000 in Fiscal Year 2019-2020 — funds are available in the FY 2019-2020 Police Department Budget. N. REQUEST FOR APPROVAL of a Public Safety Vendors List for Related Equipment Repairs, Equipment Purchases, and Specialty Services Utilized by the Palm Desert Police and Fire Departments in Fiscal Year 2019-2020. Rec: By Minute Motion, approve/authorize: 1) Staff to use vendors on the Palm Desert Public Safety Vendors List appended to the accompanying staff report; 2) exception to purchasing requirements as provided by Section 3.30.160(C)(D)(H) of the Palm Desert Municipal Code for FY 2019-2020. 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 O. REQUEST FOR AUTHORIZATION to Extend by One Year Contract Between City of Palm Desert and FG Creative, Inc., to Provide Advertising Services forthe El Paseo Parking & Business Improvement District (Contract No. C37061). Rec: By Minute Motion, approve/authorize: 1) One-year extension of subject contract with FG Creative, Inc., to provide advertising services for the El Paseo Parking & Business Improvement District; 2) City Attorney to make non -substantive changes to the contract and Mayor to execute same on behalf of the City — funds are available in Account No. 2714491-4321500. P. REQUEST FOR AUTHORIZATION of Extra Work in the Amount of $179,000 with Ideapeddler, LLC, as Provided for in Contract No. C37181. Rec: By Minute Motion, authorize $179,000 to be used at the City Manager's discretion for extra work that may arise during the year, as defined and provided for in subject contract with Ideapeddler, LLC, Austin, Texas -- funds for projects were budgeted in the FY 2019-2020 Marketing Budget. Q. REQUEST FOR RATIFICATION of City Manager's Approval of Change Order No.1 to Contract with Presentation Projects, Inc., d.b.a. Spinitar, in the Amount of $14,055.50 for Sales Tax on Equipment, and for Authorization of Contingency Funds for Additional Work as May Be Authorized by the City Manager for the Council Chamber Audio -Visual System Upgrade Project (Contract No. C3796013). Rec: By Minute Motion: 1) Ratify City Manager's approval of Change Order No. 1 to subject contract with Presentation Products, Inc., d.b.a. Spinitar, in the amount of $14,055.50 for Sales Tax on equipment; 2) authorize setting aside a 5% contingency for the project in the amount of $11,256 for additional work as may be authorized by the City Manager — funds were budgeted from the Equipment Replacement Fund, as part of the Capital Improvement Plan (under the IT Master Plan) and are available in FY 2019-2020, Account No. 53041904404000. 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 R. REQUEST FOR APPROVAL of the Information Systems Department Vendor List for Technology Equipment Purchases in an Aggregate Amount Not to Exceed $150,000, and of $1,048.30 Additional Funds for Fiscal Year 2018-2019. Rec: By Minute Motion, approve: 1) Information Systems Department's Vendor List for technology equipment purchases in an aggregate amount not to exceed $150,000, and authorize City Manager to execute any related agreements (Contract No. C39000A-Z); 2) additional funds in the amount of $1,048.30 for FY 2018-2019 — funds are available in the Equipment Replacement Fund. S. REQUEST FOR APPROVAL of First Contract Amendments to Agreements for the Electric Vehicle Charging Stations (Contract Nos. C33701A, C33701 B, C33701 C, and C33701 E). Rec: By Minute Motion, approve/authorize: 1) Amendment No. 1 to each of Contract Nos. C33700A, C33700B, C33700C, and C33700E - Electric Vehicle Program Agreements for the Electric Vehicle Charging Stations; 2) Mayor to execute said Contract Amendments — no cost is associated with extending said agreements. T. REQUEST FOR APPROVAL of a Service Provider Agreement in the Amount of $77,000 with Sunline Transit Agency (Contract No. C39010). Rec: By Minute Motion, approve/authorize: 1) Service Provider Agreement in the amount of $77,000 with Sunline Transit Agency, Thousand Palms, California, for maintenance of the City of Palm Desert's bus shelters; 2) City Manager to execute said agreement — funds are available in Account No. 1104310-4332000 - RIM Streets. U. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C35570 — Traffic Signal Hardware Upgrade Project (Project No. 569-17) (BEAR Electrical Solutions, Inc., Alviso, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. V. REQUEST FOR ACCEPTANCE of Partial Improvements to Dinah Shore Drive and Portola Avenue and the Authorization for Release of a Portion of the Security for Parcel Map 36792 (Palm Desert University Gateway, LLC, Applicant). Rec: By Minute Motion: 1) Accept partial improvements to Dinah Shore Drive and Portola Avenue; 2) release $344,813 of the Faithful Performance Bond and $172,406 of the Labor and Materials Bond for Parcel Map 36792. �9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY W. MINUTES of the June 27, 2019, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment'Agency. Rec: By Minute Motion, continue to the next meeting. X. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 5/31/2019 and 6/21/2019. Rec: Approve as presented. PALM DESERT HOUSING AUTHORITY Y. MINUTES of the Housing Authority Meeting of June 27, 2019. Rec: By Minute Motion, continue to the next meeting. Z. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 5/31/2019 and 6/21/2019 (Joint Consideration with the Palm Desert City Council - Item C above). Rec: Approve as presented. AA. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA37860 — Plumbing Re -Pipe for Building No. 33 at One Quail Place Apartments (New Construction Solutions, Inc., La Quinta, CA). Rec: By Minute Motion: 1) Accept the work as complete for the subject contract with New Construction Solutions, Inc., for Plumbing Re -Pipe on Building No. 33 at One Quail Place Apartments; 2) authorize the Authority Secretary to file a Notice of Completion for the project; 3) authorize the Chairman and/or the Executive Director to execute the Notice of Completion and any documents necessary to facilitate filing of same. Action: XIII. CONSENT ITEMS HELD OVER XIV. RESOLUTIONS None 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 XV. ORDINANCES A. For Introduction: None B. For Adoption: ORDINANCE NO. 1349 -AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING CHAPTER 2.16 OF THE PALM DESERT MUNICIPAL CODE, RELATIVE TO THE FINANCE COMMITTEE. Rec: Waive further reading and adopt. Action: XVI. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO AMERICAN ASPHALT SOUTH, INC., IN THE AMOUNT OF $1,699,855 FOR THE 2019 ARTERIAL SLURRY SEAL PROJECT (CONTRACT NO. C38730, PROJECT NO. 751-19A). Rec: By Minute Motion, authorize: 1) . Award of subject contract in the amount of $1,699,855 to American Asphalt South, Inc., Fontana, California, for the 2019 Arterial Slurry Seal Project. 2) Director of Finance to set aside a 10% contingency for the project in the amount of $169,986. 3) City Manager or designee to review and approve written requests for use of the contingency for unanticipated conditions, per Section 3.30.170(A) of Ordinance 1335. 4) Mayor to execute said contract — funds are available in Account No. 2134311-4332000 - Measure "A" Street Maintenance. Action: 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 B. REQUEST FOR AUTHORIZATION FORTHECITYCLERKTO ADVERTISE A NOTICE INVITING SEALED BIDS FOR CONSTRUCTION OF THE EL PASEO PEDESTRIAN IMPROVEMENTS PROJECT (CONTRACT NO. C39020, PROJECT NO. 810-20). Rec: By Minute Motion, authorize the City Clerk to advertise a Notice Inviting Sealed Bids for construction of the El Paseo Pedestrian Improvements Project — project was included in the proposed Measure "A" 5-Year Capital Improvement Project Program, which is pending funding approval. Action: C. REQUEST FOR AWARD OF CONTRACT FOR ARBORICULTURAL SERVICES TO WEST COAST ARBORISTS, INC., IN AN AMOUNT NOT TO EXCEED $890,000 ANNUALLY (CONTRACT NO. C38850, PROJECT NO. 933-20) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion: 1) Award a three-year contract for Arboricultural Services to West Coast Arborists, Inc., Grand Terrace, California, in an amount not to exceed $890,000 annually; 2) authorize the Mayor/Executive Director to execute said agreement — funds for portion of the contract relative to the City, Desert Willow, and Assessment Districts are available in Account Nos. 1104610-4332001, 1104610-4337100, 1104611-4332001, 1104614-4337001, 4414195-4332000, and the Assessment District Fund 200 Accounts; funds for the portion relative to the Housing Authority are set aside in the FY 2019-2020 Operating Budgets. Action: D. INFORMATIONAL REPORT RELATED TO THE SUSPENSION OF ENFORCEMENT OF PALM DESERT MUNICIPAL CODE CHAPTERS 8.20 AND 8.70 REGARDING BROWN LAWNS, AND A REQUEST TO PROVIDE DIRECTION TO STAFF REGARDING THIS POLICY. Rec: By Minute Motion, receive and file the informational report, and provide direction to staff in this matter. Action: 12 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 XVII. CONTINUED BUSINESS A. CONSIDERATION OFTHE SUBMISSION OFA LETTER OF SUPPORT (IF AMENDED) FOR ASSEMBLY BILL 377 (GARCIA AND MAYES) REGARDING MICROENTERPRISE HOME KITCHEN OPERATIONS (Continued from the meeting of June 27, 2019). Rec: By Minute Motion, approve the submission of a letter of support (if amended) to the appropriate legislators for Assembly Bill 377 regarding microenterprise home kitchen operations. Action: XVIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF THE SELECTION OF A DESIGN FOR PRESIDENT'S PLAZA EAST AND WEST PARKING LOT IMPROVEMENTS AND OF CONTRACT AMENDMENT NO.1 TO DESIGN CONTRACT WITH DUDEK ENGINEERING (CONTRACT NO. C37040, PROJECT NO.758-14). Rec: By Minute Motion: 1) Select an alternative for the design of President's Plaza East and West Parking Lot Improvements; 2) approve Amendment No. 1 to subject contract with Dudek Engineering in an amount to be provided at the July 11, 2019, City Council Meeting; 3) authorize the Mayor to execute said Contract Amendment — funds are available in Account No. 4514692-4400100 - SARDA Bond Project Funds. Action: XIX. PUBLIC HEARINGS None XX. ADJOURNMENT 13 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 11, 2019 FUTURE MEETINGS: Members of the Public are encouraged to check the City website Meeting Calendar for the actual schedule over the summer (httpsJ/www. cityofpalmdesert. org/our-city/palm-desert-meetings). July 16, 2019 6:00 p.m. Planning Commission Civic Center Council Chamber July 17, 2019 3:00 p.m. Library Promotion Committee Administrative Conference Room July 23, 2019 10:00 a.m. Finance Committee North Wina Conference Room 12:30 p.m. Architectural Review Commission Development Services Conference Room July 29, 2019 3:00 p.m. Citizens' Sustainability Committee Administrative Conference Room July 30, 2019 9:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room August 6, 2019 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 3:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber August 7, 2019 4:00 p.m. Hotel & Signature Events Committee North Wina Conference Room August 13, 2019 12:30 p.m. Architectural Review Commission Development Services Conference Room August 14, 2019 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission -CANCELED- 3:30 P.M. Public Safety Commission -CANCELED- August 20, 2019 6:00 P.M. Planning Commission Civic Center Council Chamber August 21, 2019 3:00 p.m. Library Promotion Committee Administrative Conference Room August22, 2019 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of July, 2019. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 14 POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, JULY 11, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on rile in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETING OF THIS DATE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. OF THE AGENDA. POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 11, 2019 For clarification, Successor Agency Consent Calendar is combined into the CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the June 27, 2019, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency (See City Council Agenda - Section XII - Consent Calendar - Item W). Rec: By Minute Motion, continue to the next meeting. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 5/31/2019 and 6/21/2019 (See City Council Agenda Section Xll - Consent Calendar - Item X). Rec: Approve as presented. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None Vill. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 11, 2019 XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIII. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of July, 2019. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rathelle D. Klassen, Sedretary POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JULY 11, 2019 CIVIC CENTER COUNCIL CHAMBER 73610 FRED WARING DRIVE, PALM DESERT, CA 92260 1. CALL TO ORDER - 3:00 P.M. II. ROLL CALL Ill. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Reai Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Desert Rose - 75315 Kelsey Circle North (APN 634-242-016), Palm Desert Negotiating Parties: Agency: Lauri AylaianNeronica Tapia/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Gary and Jacqueline Brantley (Deceased) Under Negotiation: x Price x Terms of Payment IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on rile in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR ALL LEGISLATIVE BODIES CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (11 ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETING OF THIS DATE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. OF THE AGENDA. For clarification, Housing Authority Consent Calendar is combined into the CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the Housing Authority Meeting of June 27, 2019 (See City Council Agenda - Section XII - Consent Calendar - Item Y). Rec: By Minute Motion, continue to the next meeting. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 5/31/2019 and 6/21/2019 (Joint Consideration with the Palm Desert City Council - See City Council Agenda - Section XII - Items C and Z). Rec: Approve as presented. C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA37860 — Plumbing Re -Pipe for Building No. 33 at One Quail Place Apartments (New Construction Solutions, Inc., La Quinta, CA) (See City Council Agenda - Section XII - Consent Calendar - Item AA). Rec: By Minute Motion: 1) Accept the work as complete for the subject contract with New Construction Solutions, Inc., for Plumbing Re -Pipe on Building No. 33 at One Quail Place Apartments; 2) authorize the Authority Secretary to file a Notice of Completion for the project; 3) authorize the Chairman and/or the Executive Director to execute the Notice of Completion and any documents necessary to facilitate filing of same. Action: VI. CONSENT ITEMS HELD OVER 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019 VII. RESOLUTIONS None Vill. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT. FOR ARBORICULTURAL SERVICES TO WEST COAST ARBORISTS, INC., IN AN AMOUNT NOT TO EXCEED $890,000 ANNUALLY (CONTRACT NO. C38850, PROJECT NO. 933-20) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion: 1) Award a three-year contract for Arboricultural Services to West Coast Arborists, Inc., Grand Terrace, California, in an amount not to exceed $890,000 annually; 2) authorize the Mayor/Executive Director to execute said agreement — funds for portion of the contract relative to the City, Desert Willow, and Assessment Districts are available in Account Nos. 1104610-4332001, 1104610-4337100, 1104611-4332001, 1104614-4337001, 4414195-4332000, and the Assessment District Fund 200 Accounts; funds for the portion relative to the Housing Authority are set aside in the FY 2019-2020 Operating Budgets. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2019 Xll . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and oivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of July, 2019. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. — /� achelfe D. Klassen, Se retary 4