HomeMy WebLinkAboutRes SA-RDA 075 - ROPS and Admin BudgetsSTAFF REPORT
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY/
MEETING DATE: January 10, 2019
SUBMITTED BY: Veronica Tapia, Senior Management Analyst
REQUEST: ADOPT RESOLUTION NO. SA -RDA 075 ADOPTING A
RECOGNIZED OBLIGATION PAYMENT SCHEDULE AND
ADMINISTRATIVE BUDGETS FOR THE FISCAL PERIOD FROM
JULY 1, 2019 THROUGH JUNE 30, 2020, PURSUANT TO
HEALTH AND SAFETY CODE SECTION 34177 AND TAKING
CERTAIN RELATED ACTIONS
Recommendation
That the Successor Agency Board adopt:
1) Resolution SA -RDA 075 approving the Recognized Obligation Payment
Schedule and Administrative Budgets for the fiscal period from July 1, 2019
through June 30, 2020, and taking certain related actions.
Strategic Plan
There is no direct correlation to the strategic plan.
Background and Analvsis
Pursuant to Health and Safety Code ("HSC") Section 34177, the Successor Agency must
prepare a Recognized Obligation Payment Schedule ("ROPS") annually, listing the
anticipated payments for enforceable obligations to be made from July 1 through the
following June 30. The Successor Agency must also prepare a proposed administrative
budget for each six-month period, which must include the following: (1) estimated
amounts for Successor Agency administrative costs for the applicable six-month fiscal
period; (2) proposed sources of payment for the administrative costs; and (3) proposals
for arrangements for administrative and operations services provided by the City of Palm
Desert (the "City") or another entity.
All ROPS and Administrative Budgets must be approved by the Riverside County
Countywide Oversight Board (which has jurisdiction over the Successor Agency
beginning July 1, 2018). Each Oversight Board -approved ROPS and Administrative
Budget must be submitted to the DOF for review. HSC Section 34177 also requires the
January 10, 2019 - Staff Report
RECOGNIZED OBLIGATION PAYMENT SCHEDULES AND ADMIN BUDGET 2019/2020
Page 2 of 3
Successor Agency to submit an Oversight Board -approved ROPS to the DOF and to the
County Auditor -Controller no later than February 1, 2019. A copy of the Oversight Board -
approved ROPS must be posted on the Successor Agency's website.
The DOF may eliminate or modify any item on the ROPS before approving the ROPS.
The DOF must make its determination regarding the enforceable obligations and the
amount and funding source for each enforceable obligation listed on ROPS 19-20 no later
than April 15, 2019. Within five business days of the DOF's determination, the
Successor Agency may request to "meet and confer" with the DOF on disputed items.
The meet and confer period may vary, but an untimely submission of ROPS 19-20 may
result in a meet and confer period of less than 30 days.
The County Auditor -Controller may object to the inclusion of any item on the ROPS that
is not demonstrated to be an enforceable obligation and may object to the funding source
proposed for any item. The County Auditor -Controller must provide notice of its
objections to the DOF, the Successor Agency and the Oversight Board at least 60 days
before disbursements from the Redevelopment Property Tax Trust Fund ("RPTTF") are
required to be made.
The County Auditor -Controller is required to make RPTTF disbursements to the
Successor Agency pursuant to the DOF-approved ROPS for fiscal year 2019-20 on June
1, 2019 (to cover enforceable obligation payments from July 1, 2019 through December
31, 2019) and January 2, 2020 (to cover enforceable obligation payments from January
1, 2020 through June 30, 2020).
Delinquent submission of the ROPS to the Oversight Board may result in severe penalties
to the City of Palm Desert (as the responsible entity that created the Redevelopment
Agency). Staff recommends that the Board of Directors of the Successor Agency adopt
the resolution approving the ROPS and Administrative Budgets for fiscal year 2019-20
and taking certain related actions.
Fiscal Analvsis
The preparation and submittal of ROPS and Administrative Budgets for fiscal year 2019-
20 are for the purpose of allowing the Successor Agency to pay its enforceable obligations
for the period from July 1, 2019 to June 30, 2020.
The "administrative cost allowance" is the amount of administrative costs that may be
paid by the Successor Agency from moneys received from the RPTTF. Subject to the
Dissolution Act, the permitted administrative cost allowance is the greater of: (i) $250,000
per fiscal year, or (ii) up to 3 percent of the actual RPTTF moneys distributed to the
Successor Agency by the County Auditor -Controller in the preceding fiscal year for
payment of approved enforceable obligations, reduced by the administrative cost
G \rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert - SA staff report for ROPS and Admin Budgets 19-20 DOCX
January 10, 2019 - Staff Report
RECOGNIZED OBLIGATION PAYMENT SCHEDULES AND ADMIN BUDGET 2019/2020
Page 3 of 3
allowance and repayments or certain loans owing to the City of Palm Desert (the "City
Loans") during the preceding fiscal year; provided that it shall not exceed 50 percent of
the RPTTF moneys distributed to the Successor Agency in the preceding fiscal year.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
Reviewed by RWG .;
?rector
oore a t Moore Lauri Aylaian
Robert W. Hargreaves of Finance Director of Finance City Manager
City Attorney
ATTACHMENTS: Resolution No. SA -RDA 075
ROPS 2019-20
Administrative Budgets 2019-20
G:\rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert - SA staff report for ROPS and Admin Budgets 19-20.DOCX
RESOLUTION NO. SA -RDA 075
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
SUCCESSOR AGENCY TO THE PALM DESERT
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED
OBLIGATION PAYMENT SCHEDULE AND ADMINISTRATIVE
BUDGETS FOR THE FISCAL PERIOD FROM JULY 1, 2019
THROUGH JUNE 30, 2020, PURSUANT TO HEALTH AND
SAFETY CODE SECTION 34177 AND TAKING CERTAIN
RELATED ACTIONS
RECITALS:
A. Pursuant to Health and Safety Code ("HSC") Section 34177(o), the
Successor Agency to the Palm Desert Redevelopment Agency (the "Successor Agency")
must prepare a Recognized Obligation Payment Schedule listing the anticipated
payments for enforceable obligations to be made by the Successor Agency during the
fiscal period from July 1, 2019 through June 30, 2020 ("ROPS 19-20") and submit ROPS
19-20 to the oversight board of the Successor Agency for approval.
B. Pursuant to HSC Section 341790), commencing on and after July 1, 2018,
the Riverside Countywide Oversight Board (the "Oversight Board") has jurisdiction over
the Successor Agency.
C. Pursuant to HSC 34177(I)(2)(B), at the same time that the Successor
Agency submits ROPS 19-20 to the Oversight Board for approval, the Successor Agency
must submit a copy of such ROPS 19-20 to the State Department of Finance (the "DOF"),
the County administrative officer, and the County Auditor -Controller.
D. Pursuant to HSC Section 341770), the Successor Agency must prepare a
proposed administrative budget for each six-month fiscal period (commencing each
January 1 and July 1) and submit each proposed administrative budget to the Oversight
Board for approval.
E. Each proposed administrative budget shall include all of the following: (1)
estimated amounts for Successor Agency administrative costs for the upcoming six-
month fiscal period; (2) proposed sources of payment for the costs identified in (1); and
(3) proposals for arrangements for administrative and operations services provided by the
City of Palm Desert or another entity.
F. Pursuant to HSC Section 34177(I)(2)(C) and Section 34177(o)(1), the
Successor Agency must: (i) submit the Oversight Board -approved ROPS 19-20 to the
DOF, the Office of the State Controller, and the County Auditor -Controller no later than
February 1, 2019, and (ii) post a copy of the Oversight Board -approved ROPS 19-20 on
the Successor Agency's website.
GArda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert SA - SA reso for ROPS and Admin Budgets 19-20 12-20-19.docx
Resolution No. SARDA-075
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (THE "BOARD"),
HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:
Section 1. The above recitals are true and correct and are a substantive part of
this Resolution.
Section 2. ROPS 19-20, substantially in the form attached hereto as Exhibit A,
is hereby approved.
Section 3. Each of Administrative Budget 19-20A (covering the period from July
1, 2019 through December 30, 2019) and Administrative Budget 19-20B (covering the
period from January 1, 2020 through June 30, 2020) (together, "Administrative Budgets
19-20"), substantially in the form attached hereto as Exhibit B, is hereby approved.
Section 4. The Executive Director of the Successor Agency, in consultation with
the Successor Agency's legal counsel, may modify ROPS 19-20 and/or the Administrative
Budgets 19-20 as the Executive Director or the Successor Agency's legal counsel deems
necessary or advisable.
Section 5. Staff is hereby authorized and directed to submit a copy of ROPS
19-20 to the Oversight Board for approval and, at the same time, transmit a copy of ROPS
19-20 to the DOF, the County Auditor -Controller and the County administrative officer as
designated by the County.
Section 6. Staff is hereby authorized and directed to also submit the proposed
Administrative Budgets to the Oversight Board for approval.
Section 7. Staff is hereby authorized and directed to submit a copy of Oversight
Board -approved ROPS 19-20 to the DOF, the Office of the State Controller, and the
County Auditor -Controller. If the Oversight Board has not approved ROPS 19-20 by
February 1, 2019, Staff is hereby authorized and directed to transmit ROPS 19-20 to the
DOF, the Office of the State Controller, and the County Auditor -Controller by February 1,
2019, with a written notification regarding the status of the Oversight Board's review.
Written notice and information regarding the action of the Oversight Board shall be
provided to the DOF by electronic means and in a manner of DOF's choosing.
Section 8. This Board hereby represents and warrants to the Oversight Board
that it examined all of the items on the ROPS FY 2019-2020 and finds that each of them
is necessary for the continued maintenance and preservation of property owned by the
Successor Agency until disposition in accordance with the Dissolution Act, the continued
administration of the ongoing enforceable obligations, or the expeditious wind -down of
the affairs of the former Palm Desert Redevelopment Agency by the Successor Agency.
Section 9. Staff is hereby authorized and directed to post a copy of the
Oversight Board -approved ROPS 19-20 on the Successor Agency's Internet website
(being a page on the Internet website of the City of Palm Desert).
G \rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert SA - SA reso for ROPS and Admin Budgets 19-2012-20-19.docx
Resolution No. SARDA-075
Section 10. The officers and the other Staff members of the Successor Agency
are hereby authorized and directed, jointly and severally, to do any and all things which
they may deem necessary or advisable to effectuate this Resolution, including but not
limited to requesting additional review by the DOF and an opportunity to meet and confer
on any disputed items, and making adjustments to ROPS 19-20 and/or Administrative
Budgets 19-20 pursuant to the DOF's instructions, and any such actions previously taken
are hereby ratified and confirmed.
PASSED, APPROVED AND ADOPTED this 10th day of January, 2019.
AYES:
NOES:
ABSENT:
ABSTAIN:
Susan Marie Weber, Chair
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY
G'\rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert SA- SA reso for ROPS and Admin Budgets 19-2012-20-1g.docx
Resolution No. SARDA-075
EXHIBIT A
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(July 1, 2019 — June 30, 2020)
G \rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert SA - SA reso for ROPS and Admin Budgets 19-20 12-20-19.docx
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Resolution No. SARDA-075
EXHIBIT B
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY
ADMINISTRATIVE BUDGETS
(July 1, 2019 — December 31, 2019); and
(January 1, 2020 - June 30, 2020)
G.\rda\Veronica Tapia\Word Files\Staff Reports\Successor Agency\Palm Desert SA - SA reso for ROPS and Admin Budgets 19-20 12-20-19.docx
Exhibit "B"
Successor Agency to the
Palm Desert Redevelopment Agency
January 1, 2020 through June 30, 2020
BASED ON ESTIMATED RPTTF DEPOSIT Jan 1 - Jun 30, 2020
Estimated @ 3%
Administrative Cost Allowance 487,523
ROPS 19.20B Budget Source of
ADMINISTRATIVE COSTS Jan 1 - Jun 30, 2020 Payment
Auditing Service 10,000 A
Bank Fees 30,000 A
Consulting Services 25,000 A
Legal Services 50,000 A
Personnel Expenditures' 372,523 2 A, B
Total Administrative Costs 487,523
A - Administrative Allowance, B - City General Fund
Includes salaries, training, travel, meetings, supplies, etc.
2City staff time reimbursement costs in excess of SARDA allowable administrative costs (as adjusted
per Department of Finance) will be borne by the City's General Fund.
12/17/2018
12:19 PM Proposed Administrative Budgets A&B - June 30, 2020 1-10-19
Exhibit "B"
Successor Agency to the
Palm Desert Redevelopment Agency
July 1, 2019 through December 31, 2019
BASED ON ESTIMATED RPTTF DEPOSIT Jul 1 - Dec 31, 2019
Estimated @ 3%
Administrative Cost Allowance 454,333
ROPS 19-20A Budget Source of
ADMINISTRATIVE COSTS Jul 1 - Dec 31, 2019 Payment
Auditing Service 10,000 A
Bank Fees 30,000 A
Consulting Services 25,000 A
Legal Services 50,000 A
Personnel Expenditures' 339,333 2 A, B
Total Administrative Costs 454,333
A - Administrative Allowance, B - City General Fund
Includes salaries, training, travel, meetings, supplies, etc.
2City staff time reimbursement costs in excess of SARDA allowable administrative costs (as adjusted
per Department of Finance) will be borne by the City's General Fund.
1/3/2019
8:58 AM Proposed Administrative Budgets A&B - June 30, 2020 1-10-19