Loading...
HomeMy WebLinkAboutCity_of_PD_Posted_Agendas_04-26-2018POSTED AGENDA Regular Meetings of The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Palm Desert Housing Authority for Thursday, April 26, 2018 Civic Center Council Chamber 73510 Fred Waring Drive, Palm Desert, CA 92260 wr Please set your electronic devices to silence mode. 2:00 P.M. — Study Session - San Pablo Corridor Improvements Project (ACR) 3:00 P.M. — Closed Session 4:00 P.M. — Regular Session and Public Hearings Mav 7 - Mav 29 -- Vote -By -Mail Application Period for June 5, 2018, Consolidated Statewide Primary Election - City Clerk's Office is Participating VBM Drop-off Location. * Mav 21 — Last Day to Register to Vote or Change Address for the June 5, 2018, Consolidated Statewide Primary Election. June 5 - Election Day - Polls open 7:00 a.m. - 8:00 p.m. Assistive Listening Devices available upon request. Please contact the City Clerk's Office, 73510 Fred Waring Drive, Palm Desert, CA 92260, (760)346-0611, for assistance with access to any of the Agenda, materials, or participation at the Meeting. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Sabby Jonathan, Mayor Susan Marie Weber, Mayor Pro-Tempore Jan C. Harnik, Councilmember Kathleen Kelly, Councilmember Gina Nestande, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tim Jonasson, Interim Director of Public Works Bo Chen, City Engineer Grace L. Rocha, Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, APRIL 26, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 1. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Desert Willow Golf Resort - Overflow Public Parking Lot (APN 620-420-024) Negotiating Parties: Agency: Lauri Aylaian/Martin Alvarez/City of Palm Desert Property Owner: City of Palm Desert Other Parties: Doug Sheres/John Luff/FS Ventures, LLC Under Negotiation: x Price x Terms of Payment POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Mayor Sabby Jonathan VII. INVOCATION - Councilmember Kathleen Kelly Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. VIII. AWARDS AND PRESENTATIONS A. PRESENTATION TO RECOGNIZE SAMUEL RAUMIN, JR., FOR HIS ACHIEVEMENT IN EARNING THE DISTRICT 3 "VOICE OF DEMOCRACY AWARD," REPRESENTING VETERANS OF FOREIGN WARS POST 3699. Action: B. PRESENTATION TO THE CITY COUNCIL BY 8T" GRADERS FROM PALM DESERT CHARTER MIDDLE SCHOOL IN APPRECIATION FOR CITY FUNDING ALLOWING THEM TO TAKE A FIELD TRIP TO THE MUSEUM OF TOLERANCE IN LOS ANGELES ON FEBRUARY 27-28, 2018. Rec: Oral presentation to be provided at the meeting. Action: 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 C. INFORMATIONAL QUARTERLY REPORT OF ACTIVITIES FROM THE PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION BY CITY OF PALM DESERT'S APPOINTED REPRESENTATIVE MR. ROLF HOEHN. Rec: By Minute Motion, receive and file the report. Action: IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. Action: B. Councilmember Kathleen Kellv Committee Reports and General Comments. Action: C. Councilmember Gina Nestande Committee Reports and General Comments. Action: D. Mavor Pro Tern Susan Marie Weber Meeting Summaries Report for the Period of March 26 - April 8, 2018. Rec: Receive and file. Action: 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 E. Mavor Sabbv Jonathan Committee Reports and General Comments. Action: F. City Council Reauests for Action. Action: G. City Council Consideration of Travel Reauests/Reports. Action: XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manaaer's Meetina Summaries Report for the Period of April 2-13, 2018. Rec: Receive and file. Action: B. City Attorney C. City Clerk D. Public Safety 1. Fire Department 2. Police Department 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 XII. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of April 12, 2018. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 3/23/2018, 3/30/2018, and 4/6/2018 - 2. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 4/13/2018 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Parks & Recreation Commission Meeting of February 6, 2018. 2. Public Safety Commission Meeting of March 14, 2018. 3. Youth Committee Meeting of March 12, 2018. Rec: Receive and file. E. RESOLUTION NO. 2018 - 19 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth its Findings and Authorizing the Destruction of Records from the Department of Community Development, as Indicated on the Records Retention Schedule (Adopted September 28, 2017), Containing Palm Desert Youth Committee Agendas from 2014 through 2015 (Exhibit "A"). Rec: Waive further reading and adopt. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 F. REQUEST FOR APPROVAL of Contract with Dove Printing for Printing of the Bimonthly BrightSide Newsletter - Fiscal Year 2018-2019, with a One - Year Extension Provision, and Authorize Expenditure for Mailing of the Newsletter (Contract No. C36920). Rec: By Minute Motion: 1) Award to low bidder Dove Printing, Palm Desert, California, in the amount of $28,494 for printing of the BrightSide Newsletter for FY 2018-2019, with an optional one-year extension provision for $29,064 for FY 2019-2020; 2) authorize Mayor to execute said contract; 3) approve the expenditure of up to $35,000 with the United States Postal Service to cover a year's worth of postage for mailing and delivery of the BrightSide Newsletter— funds are included in the proposed General Fund Budget for FY 2018-2019 in Account No. 1104417-4302600. G. REQUEST FOR APPROVAL of New Telecommunications Contract with TPX Communications in the Amount of $2,690/Month Plus Usage Charges (Contract No. C36930). Rec: By Minute Motion, approve new telecommunications contract with TPX Communications in the amount of $2,6901month plus usage charges, and authorize City Manager to negotiate, finalize, and execute the agreement — funds are available in Account No. 1104190-4365000. H. REQUEST FOR APPROVAL of an Easements and Maintenance Agreement Between the City of Palm Desert and Portola PD, LLC, Associated with The Retreat at Desert Willow Project (Contract No. C36940). Rec: By Minute Motion: 1) Authorize the Mayor to execute an Easements and Maintenance Agreement with Portola PD, LLC, Palm Desert, California, associated with The Retreat at Desert Willow Project; 2) appropriate $14,000 from Desert Willow Capital Project Account No. 4414195-4809200 payable to Portola PD, LLC, for one-time maintenance costs associated with the easements. N. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 REQUEST FOR APPROVAL of First Amendment, Renewing Contract with Same Day Express in the Amount of $49,992 for its First Extension from July 1, 2018, to June 30, 2019, for Maintenance Services Associated with the City of Palm Desert's Permanent Public Art Collection and the El Paseo Exhibition (Contract No. C36131). Rec: By Minute Motion, approve/authorize: 1) First Amendment to renew subject contract with Same Day Express, Palm Desert, California, in the amount of $49,992 for its first extension from July 1, 2018, to June 30, 2019, for maintenance services associated with the City of Palm Desert's permanent public art collection and the El Paseo Exhibition; 2) Mayor to execute the Amendment; 3) up to $5,000 on an as -needed basis for additional maintenance services from Same Day Express — monies are being requested from the Public Art Fund 436 in FY 2018-2019. J. REQUEST FOR AUTHORIZATION to Release Bonds for Bella Viilagio for Grading and Offsite Improvements and to Accept a Maintenance Bond Therefor (Case No. TR 36404. Lot 4. 622-360-004) (Greyson Zehnder, WL Palm Desert Property, LLC, Applicant). Rec: By Minute Motion: 1) Authorize release of the bonds for Bella Villagio in the amount of $123,795 for grading and $309,982.50 for offsite improvements; 2) accept maintenance bond therefor in the amount of $20,665. K. REQUEST FOR APPROVAL of Out -of -State Travel for the Tourism & Marketing Manager to Conduct Deskside Briefings with National Publications in New York City, New York - June 2018. Rec: By Minute Motion: 1) Authorize out-of-state travel for the Tourism & Marketing Manager to conduct deskside meetings with national publications in New York City in June 2018; 2) approve the expenditure for travel in an amount not to exceed $8,500 to cover travel costs, agency fees, and any other associated costs — funds are available in Account No. 1104417-4309000 - Professional/Other. Action: XIII. CONSENT ITEMS HELD OVER 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 X1V. RESOLUTIONS None XV. ORDINANCES A. For Introduction: None B. For Adoption: None XVI. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE FISCAL YEAR 2018-2019 PROJECT LIST TO BE FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT. Rec: 1) Waive further reading and adopt Resolution No. 2018 - 20, approving the FY 2018-2019 Project List to be funded by Senate Bill 1: The Road Repair and Accountability Act. Action: 2) By Minute Motion, authorize Finance Department to return the Road Maintenance and Rehabilitation Account Funds for FY 2017-2018 to the State Controller if it is determined that the City is unable to meet the Maintenance of Effort (MOE) requirement. 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 B. REQUEST FOR APPROVAL OF A 14-MONTH PROFESSIONAL SERVICES AGREEMENT FOR SHORT-TERM RENTALS (STR) MONITORING, COMPLIANCE, AND ENFORCEMENT SERVICES TO BEAR CLOUD SOFTWARE/STR HELPER IN AN AMOUNT NOT TO EXCEED $40,200 (CONTRACT NO. C36950). Rec: By Minute Motion: 1) Award subject 14-month Professional Services Agreement for Short -Term Rentals (STR) monitoring, compliance, and enforcement services to Bear Cloud Software/STR Helper, Austin, Texas, in the amount of $33,500. 2) Authorize City Manager to approve extra expenses not to exceed 20% of the total contract amount, or $6,700 for ancillary services throughout initial term of the Agreement.0 3) Authorize the Mayor to execute said contract, subject to final review and approval of the City Attorney — funds are available in Account No. 1104159-4309000 (General Services). Action: XVII. CONTINUED BUSINESS A. CONSIDERATION OF REQUEST TO REZONE THREE PARCELS FROM OPEN SPACE (OS) TO MIXED RESIDENTIAL (R-2) AND APPROVE A PRECISE PLAN AND CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF 69 CONDOMINIUM UNITS ON APPROXIMATELY 30 ACRES LOCATED ON THE FORMER PALM DESERT COUNTRY CLUB EXECUTIVE COURSE, Case Nos. PP/CUP/EA/CZ 16-280, (Christopher McFadden/McFadden Architects, Applicant) (Continued from the meeting of March 22, 2018). Rec: By Minute Motion, continue this matter to the meeting of May 24, 2018. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 XVIII. OLD BUSINESS None XIX. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OFA DENSITY BONUS, PRECISE PLAN AND CONDITIONAL USE PERMIT, AND MITIGATED NEGATIVE DECLARATION FOR A 384-UNIT APARTMENT PROJECT WITH A CLUBHOUSE, RECREATIONAL AMENITIES, AND ROADWAY IMPROVEMENTS FOR AN UNDEVELOPED 18-ACRE PARCEL LOCATED ON THE SOUTH SIDE OF HOVLEY LANE EAST AND EAST OF PORTOLA AVENUE, Case No. PP/CUP/EA 16-394 The Sands ADartments (Lee Newell, New Cities Investment Partners, LLC, Applicant) (Continued from the meeting of April 12, 2018). Rec: 1) Waive further reading and adopt Resolution No. 2018 -18, approving a density bonus, Precise Plan, Conditional Use Permit, and Mitigated Negative Declaration (MND) for the construction of a 384-unit apartment development with a clubhouse, recreational amenities, and roadway improvements at an undeveloped 18-acre parcel located on the south side of Hovley Lane East and east of Portola Avenue. 2) By Minute Motion, authorize the use of Housing Mitigation fees up to $180,000 to offset development fees for the units designated for restricted -income households, five of which will be made available to qualified households employed within the jurisdictional boundaries of the City of Palm Desert. Action: XX. ADJOURNMENT 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 26, 2018 FUTURE MEETINGS: May 1, 2018 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber May 7, 2018 1:30 p.m. Oversight Board Administrative Conference Room May 8, 2018 12:00 p.m. Architectural Review Commission Development Services Conference Room May 9, 2018 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wina Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room May 10, 2018 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hail bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of April, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Ra helle . Klassen, Q Clerk 11 POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, APRIL 26, 2018 CIVIC CENTER COUNCIL CHAMBER 73610 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Desert Willow Lot Pads - APNs 620-400-008 and 620-400-010 (Lot B); APNs 620-450-012, 620-450-013, and 620-450-014 (Lot C) Negotiating Parties: Agency: Lauri AylaianlMartin Alvarez/Successor Agency to the Palm Desert Redevelopment Agency Property Owner: Successor Agency to the Palm Desert Redevelopment Agency Other Parties: Doug ShereslJohn Luff/FS Ventures, LLC Under Negotiation: x Price x Terms of Payment IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 26, 2018 V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None VI. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the April 12, 2018, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 4/6/2018 and 4/13/2018. Rec: Approve as presented. Action: VII. CONSENT ITEMS HELD OVER Vql. RESOLUTIONS None IX. NEW BUSINESS None 2 POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING APRIL 26, 2018 X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. PUBLIC HEARINGS None XI11. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of April, 2018. Note: This agenda is subject to amendment up to 72 hours iryRdvance of the meeting. ell& D. Klassen, retary 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, APRIL 26, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING APRIL 26, 2018 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of April 12, 2018. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 4/13/2018 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of March 14, 2018. Rec: Receive and file. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING APRIL 26, 2018 Vlll. NEW BUSINESS A. REQUEST FOR AUTHORIZATION, TO AWARD CONTRACT TO S & T CONTRACTORS SERVICES, INC., FOR CONSTRUCTION OF MAILBOX CANOPIES AND CARPORTS PROJECT AT ONE QUAIL PLACE APARTMENTS IN A TOTAL AMOUNT OF $278,500 (CONTRACT NO. HA36610). Rec: By Minute Motion, authorize: 1) Waiving any and all irregularities and award of subject contract in the amount of $278,500 to S & T Contractors Services, Inc., Palm Desert, California, for construction of mailbox canopies and carports project at One Quail Place Apartments. 2) Director of Finance to set aside 20% contingency of $55,700 for unforeseen conditions. 3) Executive Director, or designee, to review and approve written requests for use of the contingency amount of $55,700 for unforeseen conditions. 4) Executive Director and/or the Chairman to execute the negotiated contract and any documents necessary to facilitate the contract award and project — monies are available in the Authority's Capital Replacement Budget. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING APRIL 26, 2018 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. XIV. ADJOURNMENT (hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of April, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rfthelle D. Klassen, Secretary 4