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Home My WebLink AboutCity-of-PD-Posted-Agendas-09-27-2018POSTED AGENDA Regular Meetings of The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Financing Authority, and Palm Desert Housing Authority for Thursday, September 27, 2018 Civic Center Council Chamber 73510 Fred Waring Drive, Palm Desert, CA 92260 ew Please set your electronic devices to silence mode.w 2:00 P.M. -- Study Session - League of California Cities 2018 Annual Conference Debrief (ACR) 3:00 P.M. — Closed Session 4:00 P.M. — Regular Session and Public Hearings We're Sociall Follow us on Facebook, Twitter, and NextDoor. Download the In Touch Palm Desert app to stay in touch with your community. Accommodations for meeting attendance (e.g. Assistive Listening Devices, Closed -Caption viewing device) available upon request. Please contact the City Clerk's Office at least 48 hours in advance at 73610 Fred Waring Drive, Palm Desert, CA 92260, (760) 346-0611, for assistance with access to any of the Agenda, materials, or participation at the Meeting. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Sabby Jonathan, Mayor Susan Marie Weber, Mayor Pro-Tempore Jan C. Harnik, Councilmember Kathleen Kelly, Councilmember Gina Nestande, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works Bo Chen, City Engineer Grace L. Rocha, Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, SEPTEMBER 27, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any Closed Session business that is within the subject matter jurisdiction may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, Financing Authority, or Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, Financing Authority, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, Financing Authority, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, Financing Authority, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Lease Property - 43930 San Pablo Avenue, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Tom Garcia/City of Palm Desert Property Owner: City of Palm Desert Other Parties: Rob Bailew/Family YMCA of the Desert Under Negotiation: x Price x Terms of Payment 2) Property: Lease Property - 43900 San Pablo Avenue, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Tom Garcia/Ryan Stendell/ City of Palm Desert Property Owner: City of Palm Desert Other Parties: Kevin Kalman/Desert Recreation District Under Negotiation: x Price x Terms of Payment POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilmember Jan C. Harnik VII. INVOCATION - Mayor Sabby Jonathan Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. Vill. AWARDS AND PRESENTATIONS A. PRESENTATION OF PROCLAMATION DECLARING THE SECOND WEEK OF OCTOBER 2018, AND ANNUALLY THEREAFTER, AS "CODE COMPLIANCE OFFICER APPRECIATION WEEK" IN THE CITY OF PALM DESERT. Action: B. PRESENTATION OF PROCLAMATION DECLARING OCTOBER 7 -13, 2018, AS "FIRE PREVENTION WEEK" IN THE CITY OF PALM DESERT. Action: C. PRESENTATION OF PROCLAMATION DECLARING OCTOBER 2018 AS "FIRE PREVENTION AND MINI -MUSTER MONTH" IN THE CITY OF PALM DESERT. Action: 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Financing Authority, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, Financing Authority, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, Financing Authority or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, Financing Authority, or Housing Authority meeting. X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. Action: B. Councilmember Kathleen Kellv Committee Reports and General Comments. Action: C. Councilmember Gina Nestande Committee Reports and General Comments. Action: D. Mavor Pro Tem Susan Marie Weber Meeting Summaries Report for the Period of August 27 - September 16, 2018. Rec: Receive and file. Action: E. Mavor Sabbv Jonathan Committee Reports and General Comments. Action: 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 F. City Council Reauests for Action. Action: G. City Council Consideration of Travel Reauests/Resorts. Action: XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manaaer's Meetina Summaries Reoort for the Period of August 27 - September 14, 2018. Rec: Receive and file. Action: 2. Reauest for Appointment of Two Councilmembers to Serve on an Ad Hoc Subcommittee for the Review of Proposals Received for the 1.62 Acres at the Southeast Corner of Fred Waring Drive/San Pablo Avenue. Rec: By Minute Motion, appoint two Councilmembers to the Ad Hoc Proposal Review Subcommittee for the 1.62 acres at the southeast corner of Fred Waring Drive/San Pablo Avenue. Action: B. City Attorney C. City Clerk D. Public Safety 1. Fire Department 2. Police Department n POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 Xll. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of September 6, 2018. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 8/17/2018, 8/2412018, 8/31/2018, and 9/14/2018. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 8/31/2018 and 9/7/2018 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE, by Outback Steakhouse, 72220 Highway 111, Palm Desert. Rec: Receive and file. E. LETTER OF RESIGNATION from Douglas Brewer - Architectural Review Commission. Rec: Receive with very sincere regret. F. REQUEST FOR APPROVAL of an Exception to Palm DesertMunicipal Code (P.D.M.C.) Section 9.58.010-Consumption of Alcoholic Beverages on Public Property for the Sale and Consumption of Alcohol at the Joslyn Center, 73750 Catalina Way, for Fiscal Year 2018-2019. Rec: By Minute Motion, approve/authorize: 1) An exception to P.D.M.C. Section 9.58.010 - Consumption of Alcoholic Beverages on Public Property for the sale and consumption of alcohol at the Joslyn Center, 73750 Catalina Way, for FY 2018-2019; 2) City Manager to execute any California Department of Alcoholic Beverage Control documents, as required. 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 G. RESOLUTION NO. 2018 - 71 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Department of Community Development/Planning, to Rely on the Electronic Record as the Official Record — Files Dated 1974 - 2009 (Exhibit "A"). Rec: Waive further reading and adopt. H. RESOLUTION NO. 2018 - 72 - A Resolution of the City Council of the City of Palm Desert, California, Supporting Proposition 1, the Veterans and Affordable Housing Bond Act of 2018. Rec: Waive further reading and adopt. (. REQUEST FOR AUTHORIZATION to Reject All Bids for the Street Light Conduit Installation Project and Authorize City Clerk to Re -Advertise (Contract No. C37290, Project No. 599-17). Rec: By Minute Motion: 1) Reject all bids received for the subject project; 2) authorize City Clerk to re -advertise and call for bids for same. J. REQUEST FOR APPROVAL of the Purchase of Taming the Wild West 11 by Tim Shockley from the 2017/2018 El Paseo Exhibition in the Amount of $15,000 (Contract No. C37600). Rec: By Minute Motion, approve/authorize: 1) Purchase of Taming the Wild West 11 by Tim Shockley from the 2017/2018 El Paseo Exhibition in the amount of $15,000, exclusive of taxes; 2) Mayor to execute a contract for said purchase -- funds are available in the FY 2018-2019 Budget in Account No. 4364650-4400100. Action: XIII. CONSENT ITEMS HELD OVER 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 XIV. RESOLUTIONS A. RESOLUTION NO. 2018 - 73 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ESTABLISH A RESERVE POLICY. Rec: Waive further reading and adopt. Action: XV. ORDINANCES A. For Introduction: None B. For Adoption: None XVI. NEW BUSINESS A. INFORMATIONAL STATUS UPDATE REGARDING SHORT-TERM RENTALS WITHIN THE CITY OF PALM DESERT AND A REQUEST FOR DIRECTION ABOUT THE INITIATION OF CLARIFICATION TO PALM DESERT MUNICIPAL CODE SECTION 5.10.120(E) - RELATIVE TO IMPOSITION OF FINES. Rec: By Minute Motion: 1) Receive and file a status update regarding Short -Term Rentals (STRs) as directed by the City Council at its regular meeting of December 14, 2017; 2) direct staff to prepare a Zoning Ordinance Amendment (ZOA) to Section 5.10.120(E) of the Palm Desert Municipal Code, removing language "up to" five thousand dollars; 3) provide any additional directives to staff relative to STRs. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 B. REQUEST FOR AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR A USER FEE AND FULL COST ALLOCATION FEE STUDY (CONTRACT NO. C37610). Rec: By Minute Motion, authorize issuance of a Request for Proposals (RFP) for a User Fee and Full Cost Allocation Fee Study. Action: C. REQUEST FOR AWARD OF CONTRACT TO GREAT WESTERN RECREATION, LLC, FOR REPLACEMENT OF THE JOE MANN PARK PLAYGROUND EQUIPMENT IN THE TOTAL AMOUNT OF $215,179 (CONTRACT NO. C37620). Rec: By Minute Motion: 1) Award subject contract to Great Western Recreation, LLC, Logan, Utah, for the installation of `inclusive' playground equipment at Joe Mann Park in the total amount of $215,179 under the U.S. Communities Agreement (Contract No. 2017001134), pursuant to Section 3.30.160(H) of the Palm Desert Municipal Code; 2) authorize the Director of Finance to set aside an additional 20% contingency for the project in the amount of $43,036; 3) appropriate $226,693 from Unobligated General Fund to Account No. 1104618-4400100 for this project; 4) authorize use of $31,522 from Park Fund Account No. 2334618-4400100; 5) authorize use of $17,063 from the CIP Park and Recreation Facility Fund 430 for removal of the existing equipment; 6) authorize use of Housing Related Parks Grant in the amount of $75,000; 7) declare existing playground equipment as surplus and authorize its donation to Father's Heart Ranch in Desert Hot Springs, California; 8) authorize the Mayor to execute the Notice of Completion upon satisfactory completion of said work — recommendation includes funding from a variety of sources, including the General Fund and a $75,000 grant. Action: 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 D. REQUEST FOR APPROVAL OF THE MEDIA PLAN FOR FISCAL YEAR 2018-2019. Rec: By Minute Motion, approve/authorize:1) Fiscal Year2018-2019 Media Plan; 2) media buy expenditures with IdeaPeddler, LLC (Contract No. 37180), Austin, Texas, in an amount not to exceed $409,000; 3) an additional $15,000 to be used at the City Manager's discretion for extra work that may arise during the year, as defined and provided for in aforementioned contract with IdeaPeddler—funds are available in Advertising Media Buys, Account No. 11044174322100 and in Professional -Other, Account No. 11044174309000. Action: E. REQUEST FOR APPROVAL OF RECOMMENDED FIRMS TO BE PLACED ON A PRE -APPROVED LIST OF UNDERWRITERS/PLACING AGENTS FOR POTENTIAL FUTURE DEBT ISSUANCE OR REFUNDINGS (JOINT CONSIDERATION WITH THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, PALM DESERT FINANCING AUTHORITY, AND PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion, approve the recommended firms to be included in a pre -approved list to provide underwriting and placement agent services for future debt issuance or refundings. Action: XVII. CONTINUED BUSINESS None XVIII. OLD BUSINESS None XIX. PUBLIC HEARINGS None 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 27, 2018 XX. ADJOURNMENT FUTURE MEETINGS: October 2, 2018 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber October 3, 2018 4:00 p.m. Hotel & Signature Events Committee North Wina Conference Room October 8, 2018 6:00 p.m. Youth Committee Administrative Conference Room October 9, 2018 12:00 p.m. Architectural Review Commission Development Services Conference Room October 10, 2018 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wina Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room October 11, 2018 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of September, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Z-. r-1. , he'te D. Klassen, Ci Clerk 10 POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, SEPTEMBER 27, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 1. CALL TO ORDER - 3:00 P.M. 11. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 5:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 27, 2018 VI. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the September 6, 2018, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 8/31/2018 and 9/7/2018. Rec: Approve as presented. Action: VII. CONSENT ITEMS HELD OVER Vlll. RESOLUTIONS None IX. NEW BUSINESS A. REQUEST FOR APPROVAL OF RECOMMENDED FIRMS TO BE PLACED ON A PRE -APPROVED LIST OF UNDERWRITERS/PLACING AGENTS FOR POTENTIAL FUTURE DEBT ISSUANCE OR REFUNDINGS (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL, PALM DESERT FINANCING AUTHORITY, AND PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion, approve the recommended firms to be included in a pre - approved list to provide underwriting and placement agent services for future debt issuance or refundings. Action: POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 27, 2018 X. CONTINUED BUSINESS None XI. OLD BUSINESS None XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of September, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. helle D. Klassen, Siddretary POSTED AGENDA PALM DESERT FINANCING AUTHORITY MEETING THURSDAY, SEPTEMBER 27, 20'18 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. IL ROLL CALL Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, (760) 346-0697. III. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE FINANCING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION 1V. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Financing Authority Meeting of June 8, 2017. Rec: Approve as presented. Action: IV. CONSENT ITEMS HELD OVER V. RESOLUTIONS None POSTED AGENDA PALM DESERT FINANCING AUTHORITY MEETING SEPTEMBER 27, 2018 VI. NEW BUSINESS A. REQUEST FOR APPROVAL OF RECOMMENDED FIRMS TO BE PLACED ON A PRE -APPROVED LIST OF UNDERWRITERS/PLACING AGENTS FOR POTENTIAL FUTURE DEBT ISSUANCE OR REFUNDINGS (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL, SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, AND PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion, approve the recommended firms to be included in a pre -approved list to provide underwriting and placement agent services for future debt issuance or refundings. Action: VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. CHIEF ADMINISTRATIVE OFFICER B. AUTHORITY COUNSEL C. PRESIDENT AND MEMBERS OF THE AUTHORITY XI. ADJOURNMENT hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Financing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of September, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Z-\ - } Rackfelle'U. Klassen, City Clerk 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, SEPTEMBER 27, 2018 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. 11. ROLL CALL Ili. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of September 6, 2018. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 27, 2018 B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 8/31/2018 and 9/7/2018 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of July 11, 2018. Rec: Receive and file. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None Vlll. NEW BUSINESS A. REQUEST FOR APPROVAL OF RECOMMENDED FIRMS TO BE PLACED ON A PRE -APPROVED LIST OF UNDERWRITERS/PLACING AGENTS FOR POTENTIAL FUTURE DEBT ISSUANCE OR REFUNDINGS (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL, SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, AND PALM DESERT FINANCING AUTHORITY). Rec: By Minute Motion, approve the recommended firms to be included in a pre -approved list to provide underwriting and placement agent services for future debt issuance or refundings. Action: IX. CONTINUED BUSINESS None F, POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 27, 2018 X. OLD BUSINESS A. REQUEST FOR ADOPTION OF A RESOLUTION REPLACING NO. HA-66, AND AMENDING THE SMOKE -FREE POLICY FOR THE HOUSING AUTHORITY'S AFFORDABLE RESIDENTIAL COMMUNITIES. Rec: 1) Waive further reading and adopt Resolution No. HA-85A, replacing Resolution No. HA-66, and amending the Smoke -Free Policy for the Housing Authority's affordable residential communities as 100% Smoke -Free and authorize implementation within 90 days. Alternatively, the Authority Board could choose to: 2) By Minute Motion: a) Direct staff to maintain the current Smoke -Free Policy for the Authority communities except for Palm Village Apartments, which will be designated as 100% Smoke -Free. OR b) Direct staff to amend the current Smoke -Free Policy and prepare a new resolution that establishes all of the Authority's affordable residential communities' units as 100% Smoke -Free and communities consisting of 151 units or more to include a designated smoking common area that complies with local and State law, and authorize RPM Company to consider any individual resident requests on a case -by -case basis, as long as the request complies with local, State, and Federal regulations. ) By Minute Motion, authorize the Executive Director to take any other actions that she deems necessary to facilitate, modify, establish, and implement the Smoke -Free Policy, so long as such action is not inconsistent with the terms thereof or any applicable local, State, and Federal regulations. Action: POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 27, 2018 XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Xlil. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Financing Authority, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina hislher name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, Financing Authority, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, Financing Authority or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, Financing Authority, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 20th day of September, 2018. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. — Rh-eTe. Kfassen, Sectary n