HomeMy WebLinkAbout2017-03-23 AGENDASPOSTED AGENDA
Regular Meetings of
The Palm Desert City Council,
Successor Agency to the
Palm Desert Redevelopment Agency,
and
Palm Desert Housing Authority
for
Thursday, March 23, 2017
Civic Center Council Chamber
73510 Fred Waring Drive, Palm Desert, CA 92260
sw Please set your electronic devices to silence mode. %m
2:00 P.M. — Study Session - President's Plaza Parking
Lot (ACR)
3:00 P.M. — Closed Session
4:00 P.M. — Regular Session and Public Hearings
Tips to Help You "Save Our Water." Around the Yard — Use a broom
to clean outdoor areas — saves 8-18 gallons per minute.
Assistive Listening Devices available upon request.
Please contact the City Clerk's Office, 73510 Fred Waring Drive,
Palm Desert, CA 92260, (760)346-0611, for assistance with access to any
of the Agenda, materials, or participation at the Meeting.
Mission Statement
The City of Palm Desert provides
exemplary and sustainable services, amenities
and programs for the benefit of the community.
Palm Desert City Council
Jan C. Harnik, Mayor
Sabby Jonathan, Mayor Pro-Tempore
Kathleen Kelly, Councilmember
Gina Nestande, Councilmember
Susan Marie Weber, Councilmember
Staff
Lauri Aylaian, City Manager
Robert W. Hargreaves, City Attorney
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, City Clerk
Lori Carney, Director of Administrative Services
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Grace L. Mendoza, Deputy City Clerk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, MARCH 23, 2017
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item not appearing on the agenda that is within the
subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Palm Desert Housing Authority may address them at this point
by stepping to the lectern and aivina his/her name and address for the record. Remarks
shall be limited to a maximum of three (3) minutes unless additional time is authorized by
the City Council, Successor Agency, or Housing Authority. Because the Brown Act does
not allow the City Council, Successor Agency, or Housing Authority to take action on items
not on the Agenda, members will not enter into discussion with speakers but may briefly
respond or instead refer the matter to staff for report and recommendation at a future
City Council, Successor Agency, or Housing Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Lease Property - 43900 San Pablo Avenue, Palm Desert
Negotiating Parties:
Agency: Lauri Aylaian/Mark Greenwood/City of Palm Desert
Property Owner: City of Palm Desert
Other Parties: Kevin Kalman/Desert Recreation District
Under Negotiation: x Price x Terms of Payment
B. Conference with Legal Counsel regarding existing litigation pursuant to
Government Code Section 54956.9(d)(1):
1) City of Palm Springs v. All Persons Interested, etc., et al., Riverside
County Superior Court, Case No. INDIO 51124
L;1@131:4BL[r] =1 I'llI97_1
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
C. Conference with Legal Counsel regarding significant exposure to litigation
pursuant to Government Code Section 54956.9(d)(2):
Number of potential cases: 2
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Member
Matthew Chang
VII. INVOCATION - Mayor Pro Tern Sabby Jonathan
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
Vill. AWARDS AND PRESENTATIONS
A. PRESENTATION OF PROCLAMATION DECLARING "SERGEANT
DAVID ADAMS DAY" IN THE CITY OF PALM DESERT.
Action:
B. PRESENTATION OF PROCLAMATION DECLARING APRIL2-8, 2017, AS
"CRIME VICTIMS' RIGHTS WEEK" IN THE CITY OF PALM DESERT.
Action:
C. PRESENTATION OF PROCLAMATION DECLARING APRIL 2017 AS
"DMV / DONATE LIFE CALIFORNIA MONTH" IN THE CITY OF
PALM DESERT.
Action:
D. PRESENTATION TO THE CITY COUNCIL OF AN UPDATE ON
PALM DESERT YOUTH COMMITTEE ACTIVITIES BY MEMBER
MATTHEW CHANG.
Rec: Oral report to be given at the meeting.
Action:
2
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
IX. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not appearing on the agenda that is within the
subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Palm Desert Housing Authority may address them at this point
by stepping to the lectern and aivino his/her name and address for the record. Remarks
shall be limited to a maximum of three (3) minutes unless additional time is authorized by
the City Council, Successor Agency, or Housing Authority. Because the Brown Act does
not allow the City Council, Successor Agency, or Housing Authority to take action on items
not on the Agenda, members will not enter into discussion with speakers but may briefly
respond or instead refer the matter to staff for report and recommendation at a future
City Council, Successor Agency, or Housing Authority meeting.
X. MAYOR AND COUNCILMEMBER COMMENTS TO THE COMMUNITY
XI. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION XII. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Regular City Council Meeting of March 9, 2017.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
Dated 2/24/2017 and 2/28/2017.
Rec: Approve as presented.
C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 2/24/2017, 3/3/2017, and 3/10/2017 (Joint Consideration
with the Palm Desert Housing Authority).
Rec: Approve as presented.
D. CLAIM AGAINST THE CITY (#786) by Nancy M. Torsney in an Unspecified
Amount.
Rec: By Minute Motion, reject the Claim and direct City Clerk to so notify
the Claimant.
K
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
E. CLAIM AGAINST THE CITY (#7871 by Kenneth Doran in an Unspecified
Amount.
Rec: By Minute Motion, reject the Claim and direct that the Claimant be so
notified.
F. CLAIM AGAINST THE CITY (#789) by Matthew Stenzel, a Minor, Through
His Guardian, Dana Stenzel, in an Amount Over $25,000.
Rec: By Minute Motion, reject the Clam and direct the City Clerk to so notify
the Claimant.
G. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE (Otv. 2) by
Whiskey One Eleven LLC, 73101 Highway 111, Palm Desert.
Rec: Receive and file.
H. CITY COMMITTEE AND COMMISSION MEETING MINUTES.
1. Marketing Committee Meeting of December 6, 2016.
2. Parks & Recreation Commission Meeting of January 12, 2017.
Rec: Receive and file.
I. RESOLUTION NO. 2017 - 23 - A Resolution of the City Council of the City
of Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Paper Records that Have Been Digitally Imaged from the
Office of the City Clerk, to Rely On the Electronic Record as the Official
Record - Records from 1998 through 2013 (Exhibit "A").
Rec: Waive further reading and adopt.
J. RESOLUTION NO. 2017 - 24 - A Resolution of the City Council of the City
of Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Records from the Office of the City Clerk, as Indicated on the
Records Retention Schedule (Adopted May 14, 2015) - Records Dated
2006 - 2014 (Exhibit "A").
Rec: Waive further reading and adopt.
4
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
K. REQUEST FOR APPROVAL of a Modification to the 2016 Emergency
Management Program Grant (EMPG) to Purchase Computer Equipment for
the City's Emergency Operations Center (EOC) in an Amount Not to Exceed
$18,000.
Rec: By Minute Motion: 1) Approve a grant -spending modification, as
identified within the accompanying staff report, for the
2016 Emergency Management Program Grant; 2) authorize purchase
of various computer equipment, as identified within the accompanying
staff report, for the City of Palm Desert Emergency Operations Center
in the amount of $18,000.
L. REQUEST FOR APPROVAL of Palm Desert's 2017 Spring Concert Series.
Rec: By Minute Motion, approve/authorize: 1) 2017 Spring Concert Series
schedule; 2) Contract No. C35970A with Bart Davis in the amount of
$2,500; 3) Contract No. C35970B with Amanda Castro in the amount
of $1,550; 4) Contract No. C35970C with Rose's Pawn Shop, LLC, in
the amount of $4,000; 5) Contract No. C35970D with Arise Roots in
the amount of $4,000; 6) Mayor to execute said contracts;
7) expenditure with Studio Instrument Rentals (SIR), Palm Springs,
California, in the amount of $8,800 for Professional Sound and
Lighting Services and Equipment in conjunction with the concerts
(Contract No. C35360); 8) miscellaneous expenditures in an amount
not to exceed $12,000 for production of the 2017 Spring Concert
Series — funds are available in Account No. 1104416-4306101.
M. REQUEST FOR AUTHORIZATION to Release Performance Security
Agreement for Demolition Project at 73330 El Paseo (1TX Construction
Consultants, Inc., Applicant).
Rec: By Minute Motion, authorize release of the Performance Security
Agreement for ITX Construction Consultants, Inc., for the subject
project.
Action:
XII. CONSENT ITEMS HELD OVER
5
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
Xlll. RESOLUTIONS
A. RESOLUTION NO. 2017 - 25 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, DELEGATING TORT
LIABILITYCLAIMS HANDLING RESPONSIBILITIES TO THE CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY (CJPIA), AS AUTHORIZED BY
GOVERNMENT CODE SECTIONS 910, ET SEQ.
Rec: Waive further reading and adopt.
Action:
B. RESOLUTION NO. 2017 - 26 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE FINAL
SUBDIVISION MAP OF TRACT NO.37023 (Bighorn Golf Club, Applicant).
Rec: Waive further reading and adopt.
Action:
C. RESOLUTION NO. 2017 - 27 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH
SUPPORT FOR THE RIVERSIDE COUNTY'S BROADBAND FIBER TO
THE PREMISES MASTER PLAN.
Rec: Waive further reading and adopt.
Action:
XIV. ORDINANCES
A. For Introduction:
1. ORDINANCE NO. 1319 -AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT, CALIFORNIA, AMENDING
CHAPTER 2.52 OF THE PALM DESERT MUNICIPAL CODE -
PERSONNEL SYSTEM, BY AMENDING SECTIONS 2.52.305 -
EMPLOYMENT TYPES AND 2.52.700 - HOLIDAYS.
Rec: Waive further reading and pass to second reading.
Action:
B. For Adoption:
None
R
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
XV. NEW BUSINESS
A. REQUEST TO AFFIRM THE RECOMMENDATION OF THE ART IN PUBLIC
PLACES (AIPP) COMMISSION TO DENY THE APPLICATION FOR
REIMBURSEMENT OF ART IN PUBLIC PLACES FEE IN THE AMOUNT OF
$17,500 FOR TH-225 CUPIDS ON DOME BY JACOB DAGAN FOR THE
VENUS DE FIDO BUILDING LOCATED AT 73600 ALESSANDRO DRIVE,
PALM DESERT (Lindi Biggi, Venus de Fido, Applicant).
Rec: By Minute Motion, uphold the recommendation of the AIPP
Commission and deny the request for reimbursement of Art In Public
Places in lieu fee in the amount of $17,500 for TH-225 Cupids on
Dome by Jacob Dagan for the Venus de Fido Building located at
73600 Alessandro Drive, Palm Desert.
Action:
B. REQUEST FOR APPROVAL OF MILLS ACT CONTRACTS FOR NOTED
PROPERTIES IN SANDPIPER CONDOMINIUMS CIRCLES 11 & 12,
PALM DESERT.
Rec: By Minute Motion: 1) Approve the identified Mills Act Contracts for the
Sandpiper Condominiums located in Circles 11 & 12, in accordance
with Section 29.70.030 of the Palm Desert Municipal Code:
72487 El Paseo #1101, 72497 El Paseo #1106, 72499 El Paseo
#1107, 72501 El Paseo #1108, 72475 El Paseo #1111, 72459
El Paseo #1201, 72461 El Paseo #1202, 72467 El Paseo #1205;
72439 El Paseo #1207, 72441 El Paseo #1208, 72443 El Paseo
#1209, 72445 El Paseo #1210, 72447 Willow #1211, 72455 El Paseo
#1215, and 72457 El Paseo #1216; 2) authorize City Manager and
City Attorney to sign and execute the contracts.
Action:
C. REQUEST FOR DIRECTION RELATING TO VARIOUS REHABILITATION
STRATEGIES FOR THE PRESIDENT'S PLAZA PARKING AREA.
Rec: By Minute Motion, direct staff to incorporate Option No. 2, a 15- to
20-year improvement, into the Capital Improvements Projects for the
upcoming FY 2017-2018 Budget.
Action:
17
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
D. REQUEST FOR AWARD OF CONTRACT FOR THE MAINTENANCE YARD
LIGHTING INSTALLATION (SOUTH END) PROJECTTO SIERRA PACIFIC
ELECTRICAL CONTRACTING IN THE AMOUNT OF $57,000 (CONTRACT
NO. C35760, PROJECT NO. 715-17).
Rec: By Minute Motion:1)Award subject contract for the Maintenance Yard
Lighting Installation (South End) to Sierra Pacific Electrical
Contracting, Jurupa Valley, California, in the amount of $57,000;
2) authorize Director of Finance to set aside a 10% contingency for
the project in the amount of $5,700; 3) authorize the Mayor to execute
said contract — funding is available in Account
No. 4504330-4400100 - Building Maintenance Fund.
Action:
E. REQUEST FOR AWARD OF CONTRACT FOR THE 2017 CITYWIDE PALM
TREE PRUNING PROJECT TO ANDY'S LANDSCAPE & TREE SERVICE,
INC., IN THE AMOUNT OF $98,245.30 (CONTRACT NO. C35910,
PROJECT NO. 931-17) (JOINT CONSIDERATION WITH THE
PALM DESERT HOUSING AUTHORITY).
Rec: By Minute Motion: 1) Award subject contract for the 2017 Citywide
Palm Tree Pruning Project to Andy's Landscape & Tree Service, Inc.,
Palm Desert, California, in the total amount of $98,245.30 (City -
$88,157.85, Housing Authority - $10,077.45); 2) authorize Director of
Finance to set aside an additional 10% contingency in the total
amount of $9,824.53 (City - $8,815.79, Housing Authority -
$1,007.74); 3) authorize Mayor/Chairman to execute the contract —
funds are available for the portion of the contract relative to the City
and Assessment Districts in Parks and Recreation Account
Nos. 1104610-4332001,1104611-4332001, and 1104610-4337100,
Repair/Maintenance Medians Account No.1104614-4337001, Desert
Willow Account No. 4414195-4332000, and Assessment District
Fund 200 Accounts; and for the Housing Authority, funds are set
aside in the FY 2016-2017 and proposed FY 2017-2018 Housing
Authority Operating Budgets.
Action:
8
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
F. REQUEST FOR AWARD OF CONTRACT FOR THE 2017 CITYWIDE TREE
PRUNING PROGRAM TO WEST COAST ARBORISTS IN THE AMOUNT
OF $284,690 (CONTRACT NO. C35920, PROJECT NO. 932-17) (JOINT
CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY).
Rec: By Minute Motion: 1) Award subject contract for the 2017 Citywide
Tree Pruning Program to West Coast Arborists, Grand Terrace,
California, in the total amount of $284,690 (City - $227,654, Housing
Authority - $57,036); 2) authorize Director of Finance to set aside an
additional 10% contingency in the total amount of $28,469 (City -
$22,765.40, Housing Authority - $5,703.60); 3) authorize
Mayor/Chairman to execute the contract —funds are available for the
portion of the contract relative to the City and Assessment Districts in
Parks and Recreation Account Nos. 1104610-4332001,
1104611-4332001, and 1104610-4337100, Repair/Maintenance
Medians Account No. 1104614-4337001, Desert Willow Account
No. 4414195-4332000, and Assessment District Fund 200 Accounts;
and for the Housing Authority, funds are set aside in the FY 2016-
2017 and proposed FY 2017-2018 Housing Authority Operating
Budgets.
Action:
G. REQUEST FOR SUPPORT OF PARTICIPATION IN THE
REGIONALIZATION OF THE HOMELESS COMMUNITY OUTREACH
RESOURCE PROGRAM (CORP) AND PALM DESERT'S PARTICIPATION
IN THAT PROGRAM, AS WELL AS OTHER PROGRAMS AVAILABLE TO
HOMELESS PERSONS.
Rec: 1) By Minute Motion, authorize City of Palm Desert's: a) Support of
Coachella Valley Association of Government's (CVAG) intent to
participate in the Regionalization of the Homeless Community
Resource Program (CORP); b) participation in CORP and other
programs available to homeless persons.
2) Waive further reading and adopt: a) Resolution No. 2017-28,
proclaiming support for Community Outreach Resource Program
(CORP) expansion in the Coachella Valley Region; b) Resolution
No. 2017-29, proclaiming support for CORP implementation in the
City of Palm Desert.
Action:
XVI. CONTINUED BUSINESS
None
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
XVII. OLD BUSINESS
None
XVIII. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF HISTORIC DISTRICT DESIGNATION FOR
SANDPIPER CONDOMINIUMS CIRCLES 5 THROUGH 10, LOCATED ON
EL PASEO, AS A LOCAL HISTORIC DISTRICT, Case No. CRPC 16-01.
Rec: Waive further reading and adopt Resolution No. 2017 - 30, reaffirming
the action of the Cultural Resources Preservation Committee,
designating the Sandpiper Condominiums Circles 5 through 10,
located on El Paseo, with a Historic District Designation, in
accordance with Section 29.50.010 of the Palm Desert Municipal
Code.
Action:
B. REQUEST FOR APPROVAL OF AMENDMENT NO.1 TO DEVELOPMENT
AGREEMENT 98-1 (DA 98-1) FOR MARRIOTT SHADOW RIDGE
LOCATED AT 9003 SHADOW RIDGE ROAD, THUS EXTENDING THE
TERM BY 10 YEARS THROUGH DECEMBER 10, 2030, Case No. DA 98-1.
Amendment No. 1 (Marriott Ownership Resorts, Inc., Applicant).
Rec: Waive further reading and pass Ordinance No. 1320 to second
reading, upholding Planning Commission Resolution No. 2689 and
approving Amendment No. 1 to Development Agreement 98-1
(DA 98-1), thus extending the term by 10 years through December 10,
2030.
Action:
XIX. REPORTS AND REMARKS
A. CITY MANAGER
1. City Manaaer's Meetina Summaries Reoort for the Period of February 27-
March 10, 2017.
Rec: Receive and file.
Action:
10
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
B. CITY ATTORNEY
C. CITY CLERK
1. Announcement of City Council Study Session - Thursday, April 13, 2017,
at 2:00 p.m., Administrative Conference Room, regarding the Quiksilver
Development Proposal at Desert Willow Golf Resort.
Action:
D. PUBLIC SAFETY
1. Fire Deoartment
2. Police Deoartment
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
1. Councilmember Susan Marie Weber's Meetina Summaries Reuortfor the
Period of February 27-March 12, 2017.
Rec. Receive and file.
Action:
2. City Council Reauests for Action:
3. City Council Consideration of Travel Reauests and Reports:
XX. ADJOURNMENT
11
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 23, 2017
FUTURE MEETINGS:
March 28, 2017
9:00 a.m.
Cultural Resources Preservation Cmte.
Administrative Conference Room
10:00 a.m.
Audit, Investment & Finance Committee
North Wina Conference Room
12:00 p.m.
Architectural Review Commission
Development Services Conference Room
April 3, 2017
1:30 p.m.
Oversight Board
Administrative Conference Room
6:00 p.m.
Youth Committee
Administrative Conference Room
April 4, 2017
8:30 a.m.
Parks & Recreation Commission
Administrative Conference Room
6:00 p.m.
Planning Commission
Civic Center Council Chamber
April 5, 2017
4:00 p.m.
Hotel & Signature Events Committee
North Wina Conference Room
April 11, 2017
12:00 p.m.
Architectural Review Commission
Development Services Conference Room
April 12, 2017
9:00 a.m.
Art In Public Places Commission
Development Services Conference Room
3:30 p.m.
Housing Commission
North Wina Conference Room
3:30 p.m.
Public Safety Commission
Administrative Conference Room
April 13, 2017
3:00 p.m.
Reg. City Council/Successor--RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury underthe laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 17th day of March, 2017. Note: This agenda is subject
to amendment up to 72 hours in advance of the meeting. 1-11 - ,
chelle' D. Klassen, Cite lerk
12
POSTED AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, MARCH 23, 2017
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
Ill. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Legal Counsel regarding existing litigation pursuant to
Government Code Section 54956.9(d)(1):
1) City of Palm Springs v. All Persons Interested, etc., et al., Riverside County
Superior Court, Case No. INDIO 51124
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda, including
those received following pasting/distribution, are on file in the Office of the City Clerk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611.
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 23, 2017
VI. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE
AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD
OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII.
CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the March 9, 2017, Regular Meeting of the Board of Directors of the
Successor Agency to the Palm Desert Redevelopment Agency.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 2/812017, 3/3/2017, and 3/10/2017.
Rec: Approve as presented.
Action:
VII. CONSENT ITEMS HELD OVER
Vlll. RESOLUTIONS
None
IX. NEW BUSINESS
None
X. CONTINUED BUSINESS
None
2
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING MARCH 23, 2017
XI. OLD BUSINESS
None
XII. PUBLIC HEARINGS
None
XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency
was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 17th
day of March, 2017. Note: This agenda is subject to amendment up to 72 hours in advance of the
meeting.
elle D. Klassen, Sectary
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 23, 2017
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following pasting/distribution, are on rile in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of March 9, 2017.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 2/24/2017, 31312017, and 3/10/2017 (Joint Consideration
with the Palm Desert City Council).
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES for the Meeting of February 8, 2017.
Rec: Receive and file.
D. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA35590A —
Re -Routing Plumbing at One Quail Place Building No. 30 (VINCOR
Construction, Inc., Brea, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
Authority Secretary to file a Notice of Completion for the subject
project.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
VIII. NEW BUSINESS
A REQUEST FOR AWARD OF CONTRACT FOR THE 2017 CITYWIDE PALM
TREE PRUNING PROJECT TO ANDY'S LANDSCAPE & TREE SERVICE,
INC., IN THE AMOUNT OF $98,245.30 (CONTRACT NO. C35910,
PROJECT NO. 931-17) (JOINT CONSIDERATION WITH THE
PALM DESERT CITY COUNCIL).
Rec: By Minute Motion: 1) Award subject contract for the 2017 Citywide
Palm Tree Pruning Project to Andy's Landscape & Tree Service, Inc.,
Palm Desert, California, in the total amount of $98,245.30 (City -
$88,157.85, Housing Authority - $10,077.45); 2) authorize Director of
Finance to set aside an additional 10% contingency in the total
amount of $9,824.53 (City - $8,815.79, Housing Authority -
$1,007.74); 3) authorize Mayor/Chairman to execute the contract —
funds are available for the portion of the contract relative to the City
and Assessment Districts in Parks and Recreation Account
Nos. 1104610-4332001, 1104611-4332001, and 1104610-4337100,
Repair/Maintenance Medians Account No.1104614-4337001, Desert
Willow Account No. 4414195-4332000, and Assessment District
Fund 200 Accounts; and for the Housing Authority, funds are set
aside in the FY 2016-2017 and proposed FY 2017-2018 Housing
Authority Operating Budgets.
Action:
B. REQUEST FOR AWARD OF CONTRACT FOR THE 2017 CITYWIDE TREE
PRUNING PROGRAM TO WEST COAST ARBORISTS IN THE AMOUNT
OF $284,690 (CONTRACT NO. C35920, PROJECT NO. 932-17) (JOINT
CONSIDERATION WITH THE PALM DESERT CITY COUNCIL).
Rec: By Minute Motion: 1) Award subject contract for the 2017 Citywide
Tree Pruning Program to West Coast Arborists, Grand Terrace,
California, in the total amount of $284,690 (City - $227,654, Housing
Authority - $57,036); 2) authorize Director of Finance to set aside an
additional 10% contingency in the total amount of $28,469 (City -
$22,765.40, Housing Authority - $5,703.60); 3) authorize
Mayor/Chairman to execute the contract — funds are available for the
portion of the contract relative to the City and Assessment Districts in
Parks and Recreation Account Nos. 1104610-4332001,
1104611-4332001, and 1104610-4337100, Repair/Maintenance
Medians Account No. 1104614-4337001, Desert Willow Account
No. 4414195-4332000, and Assessment District Fund 200 Accounts;
and for the Housing Authority, funds are set aside in the FY 2016-
2017 and proposed FY 2017-2018 Housing Authority Operating
Budgets.
Action:
C
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
C. REQUEST FOR AWARD OF CONTRACT TO AMERICAN GUARD
SERVICES, INC., FOR COURTESY PATROL SERVICES AT 15
PALM DESERT HOUSING AUTHORITY -OWNED PROPERTIES IN AN
AMOUNT NOT TO EXCEED $87,000 (CONTRACT NO. HA35880).
Rec: By Minute Motion:
1) Waive any and all irregularities and authorize award of subject
contract to American Guard Services, Inc., Carson, California,
for Courtesy Patrol Services at 15 Palm Desert Housing
Authority -owned Properties in an amount not to exceed
$87,000 (estimated annual amount $76,311.04).
2) Authorize Palm Desert Housing Authority contracted
management company to assign additional vehicle or foot
patrol services as determined to be necessary due to
emergency actions and/or proactively responding to issues or
potential disturbances atthe Properties, including expenditures
for such additional services.
3) Authorize RPM Company to enter into an agreement for
Courtesy Patrol Services with American Guard Services, Inc.,
and facilitate the contract services — monies are available in
the FY 2016-2017 Palm Desert Housing Authority's Operating
Budget, in the appropriate Housing Authority Accounts.
Action:
D. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
(CJPIA) AND THE PALM DESERT HOUSING AUTHORITY, AUTHORIZING
PARTICIPATION IN AN A.D.A. ASSISTANCE PROGRAM 1N THE AMOUNT
OF $70,600 (CONTRACT NO. HA35980).
Rec: By Minute Motion, approve a Memorandum of Understanding
between the California Joint Powers Insurance Authority (CJPIA),
authorizing participation in an ADA Assistance Program in the amount
of $70,600 — funds are available in the appropriate Palm Desert
Housing Authority Operational Budget in the cumulative amount of
$70,600, no additional appropriation is currently requested.
Action:
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
A. REQUEST FOR AUTHORIZATION, ASA RESULT OF MID -YEAR REVIEW,
OF AN INCREASE TO THE NOT -TO -EXCEED AMOUNT FOR CONTRACT
WITH CURTIS ALLAN FLOOR COVERING, INC., FOR PROCURING
FLOOR COVERINGS AND RELATED SUPPLIES AND SERVICES FOR
THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL
RENTAL PROPERTIES FOR FISCAL YEAR 2016-2017 (CONTRACT
NO. HA34821).
Rec: By Minute Motion, authorize an increase of $30,000 in the allowed
amount for the use of Curtis Allan Floor Covering, Inc., Corona,
California, per the subject contract, for the purpose of procuring floor
coverings and related supplies, equipment, and services under the
National Joint Powers Alliance Agreement, Contract No. 022712-MCD
with Mohawk Carpet Distribution, Inc., for the Palm Desert Housing
Authority properties, pursuant to Section 3.30.260 of the Palm Desert
Municipal Code, for FY 2016-2017, making the annual total amount
not to exceed $224,250 — monies are available in the FY 2016-2017
approved Palm Desert Housing Authority's Operating Budget, in the
appropriate Authority Account.
Action:
5
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
B. REQUEST FOR AUTHORIZATION,ASARESULTOFMID-YEAR REVIEW,
OF INCREASES TO THE NOT -TO -EXCEED AMOUNT FOR EXISTING
AUTHORIZED VENDORS LOWE'S HOME CENTERS, INC., HOME DEPOT
U.S.A., INC., AND HD SUPPLY FACILITIES MAINTENANCE FOR
PURCHASE OF MATERIALS, SUPPLIES, AND APPLIANCES FOR THE
PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL
PROPERTIES FOR FISCAL YEAR 2016-2017.
Rec: By Minute Motion, authorize:1) An increase of $10,000 in the allowed
amount for use of Lowe's Home Centers, Inc. (Contract
No. HA35280), for purchase of materials and supplies for the
Palm Desert Housing Authority -owned Residential Rental Properties,
pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2016-2017, making the annual total amount not to exceed
$80,000; 2) increase of $25,000 in the allowed amount for use of
Lowe's Home Centers, Inc. (Contract No. HA35270), for the purpose
of procuring, delivering, and, whenever appropriate, hauling away and
recycling appliances for the Palm Desert Housing Authority -owned
Residential Rental Properties, pursuant to Section 3.32.110 of the
Palm Desert Municipal Code, for FY 2016-2017, making the annual
total amount not to exceed $85,000; 3) increase of $25,000 in the
allowed amount for use of Home Depot U.S.A., Inc. (Contract
No. HA35260), for the purchase of materials and supplies for the
Palm Desert Housing Authority -owned Residential Rental Properties,
pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2016-2017, making the annual total amount not to exceed
$45,000; 4) increase of $30,000 in the allowed amount for use of
HD Supply Facilities Maintenance (Contract No. HA35290) for
purchase of materials and supplies for the Palm Desert Housing
Authority -owned Residential Rental Properties, pursuant to
Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2016-2017, making the annual total amount not to exceed
$175,000 — monies are available in the FY 2016-2017 approved Palm
Desert Housing Authority's Operating Budget, in the appropriate
Authority Account.
Action:
XI. PUBLIC HEARINGS
None
6
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 23, 2017
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not appearing on the agenda that is within the
subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Palm Desert Housing Authority may address them at this point
by stepping to the lectern and aivina his/her name and address for the record. Remarks
shall be limited to a maximum of three (3) minutes unless additional time is authorized by
the City Council, Successor Agency, or Housing Authority. Because the Brown Act does
not allow the City Council, Successor Agency, or Housing Authority to take action on items
not on the Agenda, members will not enter into discussion with speakers but may briefly
respond or instead refer the matter to staff for report and recommendation at a future
City Council, Successor Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 17th day of March, 2017. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting.
the a D. Klassen, S tary
7