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HomeMy WebLinkAbout2017-07-13 AGENDASPOSTED AGENDA Regular Meetings of The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Palm Desert Housing Authority for Thursday, July 13, 2017 Civic Center Council Chamber 73510 Fred Waring Drive, Palm Desert, CA 92260 aw Please set your electronic devices to silence mode. -o 3:00 P.M. -- Closed Session 4:00 P.M. — Regular Session and Public Hearings Tips to Help You "Save Our Water": Around the House - Turn off water when brushing teeth or shaving. Saves 90 gallons per person per day. Assistive Listening Devices available upon request. Please contact the City Clerk's Office, 73610 Fred Waring Drive, Palm Desert, CA 92260, (760)346-0611, for assistance with access to any of the Agenda, materials, or participation at the Meeting. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Jan C. Harnik, Mayor Sabby Jonathan, Mayor Pro-Tempore Kathleen Kelly, Councilmember Gina Nestande, Councilmember Susan Marie Weber, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Rachelle D. Klassen, City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Grace L. Rocha, Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JULY 13, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Lease Property - Parkview Professional Office Complex, 73710 Fred Waring Drive, Suite Nos. 210 and 212, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Janet M. Moore/City of Palm Desert Property Owner: City of Palm Desert Other Parties: County of Riverside, Board of Supervisors, 411 District Under Negotiation: x Price x Terms of Payment POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 2) Property: Lease Property - Parkview Professional Office Complex, 73710 Fred Waring Drive, Suite Nos. 104 and 114, Palm Desert Negotiating Parties: Agency: Lauri Aylaian/Janet M. Moore/City of Palm Desert Property Owner: City of Palm Desert Under Negotiation: x Price x Terms of Payment 3) Property: APN 627-071-065 (Alessandro West Corridor Improvements) Negotiating Parties: Agency: Lauri AyIaian/Mark Greenwood/City of Palm Desert Property Owner: Michael J. Castelli Under Negotiation: x Price x Terms of Payment 4) Property: Tamarisk Utility Undergrounding Project, Proposed Easements on Amir Drive - Marrakesh Country Club Negotiating Parties: Agency: Lauri Aylaian/Mark Greenwood/City of Palm Desert Property Owner: Marrakesh Community Association Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilmember Gina Nestande VII. INVOCATION - Mayor Jan C. Harnik Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 Vlll. AWARDS AND PRESENTATIONS A. PRESENTATION OF PROCLAMATION DECLARING "LEE ANNE VANDERBECK DAY' IN THE CITY OF PALM DESERT. Action: B. INTRODUCTION AND RECOGNITION OF THE 20TH EXPLORER ACADEMY GRADUATION. Rec: Introduction and recognition of Explorer Academy Graduates to take place at the meeting. Action: IX. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. X. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Mavor Pro Tern Sabbv Jonathan Committee Reports and General Comments. Action: B. Councilmember Kathleen Kellv Committee Reports and General Comments_ Action: C. Councilmember Gina Nestande Committee Reports and General Comments. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 D. Councilmember Susan Marie Weber Meeting Summaries Report for the Period of June 12 - July 2, 2017. Rec: Receive and file. Action: E. Mavor Jan C. Harnik Committee Reports and General Comments. Action: F. City Council Reauests for Action. Action: G. City Council Consideration of Travel ReauestslReoorts. Action: XI. STAFF REPORTS AND REMARKS A. City Manager 1. City Manaaer's Meetina Summaries Reoort for the Period of June 12-30, 2017. Rec: Receive and file. Action: B. City Attorney C. City Clerk 1. Reauest for Appointment of Voting Delegates for the League of California Cities Annual Conference, September 13-15, 2017, in Sacramento (Continued from the meeting of June 22, 2017). Rec: By Minute Motion, appoint a Voting Delegate and up to two (2) Alternates from the City Council to represent City of Palm Desert at the 2017 League Annual Conference in Sacramento. Action: 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 D. Public Safety 1. Fire Department 2. Police Department XII. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XIII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of June 22, 2017. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 5/15/2017, 61912017, and 6/1612017. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 6/23/2017 and 6/30/2017 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Month of May 2017 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency). Rec: Receive and file. E. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Art In Public Places Commission Minutes for the Meeting of April 12, 2017. 2. Audit, Investment & Finance Committee Meeting of May 23, 2017. Rec: Receive and file. 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 F. REQUEST FOR AUTHORIZATION to Apply For and Accept From the California Governor's Office of Emergency Services, Upon Grant Award, the 2017 Emergency Management Performance Grant Award in the Amount of $14,008. Rec: By Minute Motion: 1) Upon notification of the grant award, accept the FY 2017 Emergency Management Performance Grant (EMPG) through the California Governor's Office of Emergency Services (OES) in the amount of $14,008; 2) authorize City Manager to execute the 2017 EMPG application and all subsequent grant documentation. G. REQUEST FOR AUTHORIZATION to Refund Overcharge of Building Permit Fees to R. D. Olson Construction, Inc., for a Project at 51 Willow Ridge (Project #16-00069630). Rec: By Minute Motion, approve subject request to refund overcharge of Building Permit Fees in the amount of $2,144 to Permit Applicant R. D. Olson Construction, Inc., Irvine, California, for a project at 51 Willow Ridge, Project #16-00069630. H. REQUEST FOR DECLARATION of Vehicles and Equipment as Surplus and Authorize Disposal as Recommended. Rec: By Minute Motion, declare vehicles and equipment listed as surplus and authorize disposal as recommended. I. REQUEST FOR APPROVAL of Vendors on a Human Resources and Risk Management Authorized Vendors and Service Providers List for Fiscal Year 2017-2018. Rec: By Minute Motion: 1) Approve and authorize staff to use vendors on the Human Resources and Risk Management Authorized Vendors and Service Providers List for FY 2017-2018; 2) approve exception to bidding requirements, as provided for by Section 3.32.090 of the Palm Desert Municipal Code, for FY 2017-2018. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 J. REQUEST FOR APPROVAL of Vendors on an Authorized Public Safety Vendors List for Related Equipment Repairs, Equipment Purchases, and Specialty Services, Utilized by the Palm Desert Police and Fire Departments in Fiscal Year 2017-2018. Rec: By Minute Motion: 1) Approve and authorize staff to use vendors on the Palm Desert Public Safety Vendors List; 2) approve exception to bidding requirements, as provided for by Section Nos. 3.32.060, 3.32.065, and 3.32.090 of the Palm Desert Municipal Code for FY 2017-2018. K. REQUEST FOR APPROVAL of Special Programs Department's Authorized Vendor List for Fiscal Year 2017-2018. Rec: By Minute Motion: 1) Grant an exception to vendor bidding requirements, as provided for in Section Nos. 3.32.060 and 3.32.065 of the Palm Desert Municipal Code, for FY 2017-2018; 2) approve the Special Programs Department's FY 2017-2018 Authorized Vendor List. L. REQUEST FOR APPROVAL of Miscellaneous Event Sponsorship Expenditures for Fiscal Year 2017-2018. Rec: By Minute Motion, approve the following sponsorship expenditures for FY 2017--2018: 1) International Sports Festival in the amount of $26,000 payable to Desert Recreation District; 2) Modernism Week in the amount of $5,000 payable to Modernism Week; 3) Senior Inspiration Awards in the amount of $3,000 payable to Regional Access Project Foundation; 4) Restaurant Week in the amount of $3,500 payable to Greater Palm Springs Convention and Visitors Bureau; 5) Wildflower Festival in the amount of $8,000 payable to Friends of the Desert Mountains; 6) American Documentary Film Festival in the amount of $5,000 payable to Palm Springs Cultural Center; 7) Farmers Market Traffic Control in the amount of $13,000 payable to Tops `N Barricades; 8) expenditures for each of the aforementioned sponsorships from Account No. 1104416-4306201. M. REQUEST FOR APPROVAL of a $50,000 Funding Commitment to the Coachella Valley Economic Partnership's (CVEP) 2017/2018 Fiscal Budget. Rec: By Minute Motion, approve a funding commitment of $50,000 to the Coachella Valley Economic Partnership's (CVEP) 2017/2018 fiscal budget — funds have been included in the approved FY 2017-2018 General Fund Budget under Economic Development Dues, Account No. 1104430-4363000. F POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 N. REQUEST FOR APPROVAL of a Software Licensing Agreement to Purchase "Microsoft Office Professional Plus 2016," Using a Three -Year Enterprise Agreement as Provided by Vendor CDW-G Inc. Rec: By Minute Motion, approve the purchase of "Microsoft Office Professional Plus 2016," using a three-year Microsoft Enterprise Agreement purchase vehicle provided by and through CDW-G Inc., Vernon Hills, Illinois. O. REQUEST FOR AUTHORIZATION to Purchase Fertilizer Products from Crop Production Services for the Desert Willow Golf Resort in the Amount of $174,231.75. Rec: By Minute Motion, authorize Desert Willow Golf Resort to purchase fertilizer products from Crop Production Services, San Jacinto, California, for the Golf Resort in the Amount of $174,231.75 — funds are available in Course and Grounds Expenses Account, No. 52041954803100. P. REQUEST FOR AWARD OF BID for Purchase of 150,000 Pounds of Grass Seed to Simplot Partners in the Amount of $156,332.80. Rec: By Minute Motion, award bid for purchase of 150,000 pounds of grass seed to Simplot Partners, Palm Desert, California, in the amount of $156,332.80 — funds are available in General Fund Account Nos. 1104610-4332001 - RIM Civic Center Park, 1104610-4337100 - RIM Tri-Cities Sports Facility, 1104611-4332001 - RIM Parks, 11046144337001 - RIM Medians, and 2764374-4332100 - RIM Haystack for the City's portion, and the Desert Willow Corporation will fund the balance. Q. REQUEST FOR AWARD OF CONTRACT to FG Creative, Inc., in an Amount Not to Exceed $32,000 to Provide First Weekend Marketing and Public Relations Services for Fiscal Year 2017-2018 (Contract No. C36250). Rec: By Minute Motion: 1) Award subject contract to FG Creative, Inc., Palm Desert, California, in an amount not to exceed $32,000 to provide First Weekend marketing and public relations services for FY 2017-2018; 2) authorize Mayor to execute said contract, allowing for City Attorney to make any non -substantive changes -- funds are available in Account No. 1104417-4322200. 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 R. REQUEST FOR APPROVAL of a Memorandum of Understanding (MOU) Between Desert Sands Unified School District and the City of Palm Desert, As it Relates to Participation in the After School Program at Lincoln Elementary School (Contract No. C36260). Rec: By Minute Motion, authorize the Mayor to execute the subject MOU, as it relates to the Lincoln Elementary School After School Program — funding in the amount of $75,000 was included within the FY 2017-2018 Budget, Account No.1104800-4389201, for this Program. S. REQUEST FOR APPROVAL of a Memorandum of Understanding (MOU) Between Desert Sands Unified School District, Palm Desert Charter Middle School, and the City of Palm Desert, As it Relates to Participation in the After School Program at Palm Desert Charter Middle School (Contract No. C36270). Rec: By Minute Motion, authorize the Mayor to execute the subject MOU, as it relates to the Palm Desert Charter Middle School After School Program — funding in the amount of $75,000 was included within the FY 2017-2018 Budget, Account No. 11048004389201, for this Program. T. REQUEST FOR APPROVAL of a Modification of South Coast Air Quality Management District Contract for Mobile Source Air Pollution Reduction Review Committee Clean Transportation Funding, Local Government Match Program (Contract No. C35030B). Rec: By Minute Motion, authorize City Manager to execute Modification No. ML16072A to Mobile Source Air Pollution Review Committee Clean Transportation Funding, Local Government Match Program Contract No. ML16072, to extend the term of said contract. U. REQUEST FOR RENEWAL of Contractwith the Law Firm of Liebert Cassidy Whitmore (LCW) in the Amount of $5,395.50 to Maintain the City's Membership in the Coachella Valley Employment Relations Consortium (Contract No. C21528). Rec: By Minute Motion: 1) Approve subject contract with Liebert Cassidy Whitmore, Los Angeles, California, for membership in the Coachella Valley Employment Relations Consortium — funds are available in Account No. 1104154-4312101; 2) authorize the City Manager to execute said contract -- funds are available in the FY 2017-2018 Human Resources Citywide Training Account, No.1104154-4312101. K POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 V. REQUEST FOR EXTENSION of Contractwith Glyn Donald Gray d.b.a. GDG for Operation of the El Paseo Courtesy Cart Service (Contract No. C35631). Rec: By Minute Motion:1) Approve extension of contract with Glyn Donald Gray d.b.a. GDG, Palm Desert, California, in an amount not to exceed $115,000 ($110,500 for scheduled and special event hours and $4,500 for vehicle maintenance and repairs) for operation of the El Paseo Courtesy Cart Service commencing October 13, 2017, through May 28, 2018; 2) authorize Mayor to execute said contract, allowing for City Attorney to make any non -substantive changes — funds are available in the approved Fiscal Year 2017-2018 Budget in Account No. 1104416-4368100 - Courtesy Carts. W. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C35760 — Maintenance Yard Lighting Installation (South End) (Project No. 715-17) (Sierra Pacific Electrical Contracting, Jurupa, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. X. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C35830 — Traffic Signal and Sidewalk Repairs - Cook Street and Frank Sinatra Drive (Project No. 578-17) (DBX, Inc., Temecula, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. Y. REQUEST FOR APPROVAL OF Palm Desert's 2017 Fall Concert Series. Rec: By Minute Motion, approve/authorize: 1) 2017 Fall Concert Series schedule; 2) Contract No. C36280A with Gary Grantham d.b.a. The Long Run in the amount of $4,050; 3) Contract No. C36280B with The Dustbowl Revival, LLC, in the amount of $4,500; 4) Performance Agreement (Contract No. C36280C) with The Kurland Agency in conjunction with The Dustbowl Revival Performance; 5) Contract No. C36280D with Carl Nelson, resident of Mission Viejo, California, in the amount of $1,550; 6) Contract No. C36280E with Downbeat L.A., LLC, in the amount of $3,500; 7) Mayor to execute said contracts; 8) miscellaneous expenditures in an amount not to exceed $18,400 for production of the 2017 Fall Concert Series; 9) City Manager to make changes to line-up and performers, if necessary —funds are available in Account No. 1104416-4306101. 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 Z. REQUEST FOR APPROVAL of the 2017 Palm Desert Golf Cart Parade, Sponsorship, and Expenditures -- Sunday, October 29. Rec: By Minute Motion, approve/authorize: 1) Palm Desert Golf Cart Parade scheduled for Sunday, October 29, 2017; 2) El Paseo and Larkspur road closures for the event; 3) con sum ptionlpossession of alcoholic beverages on public property, pursuant to Palm Desert Municipal Code Section 9.58.040; 4) sponsorship for event in the amount of $35,500 payable to the Palm Desert Area Chamber of Commerce from Account No. 1104416-4306201; 5) sponsorship of in -kind Public Works services; 6) expenditure in an amount not to exceed $5,000 for construction of the City's golf cart float from Account No. 1104416-4306101. AA. REQUEST FOR APPROVAL of Westfield Palm Desert's 2017 STREET Event Sponsorship -- Friday, November 3 (Contract No. C36290). Rec: By Minute Motion, approve/authorize: 1) Sponsorship in the amount of $20,000 for Westfield Palm Desert's STREETevent scheduled for Friday, November 3, 2017; 2) staff to finalize negotiations of contract with Westfield Palm Desert forthe 2017 STREETevent and Mayorto execute same, subject to satisfaction of the City Attorney; 3) expenditure in the amount of $20,000 payable to Westfield Palm Desert from Account No. 1104416-4306201. BB. REQUEST FOR APPROVAL of2018 Swing WHops Street Party and Award of Event Management Contract to FG Creative, Inc. — Saturday, February 3 (Contract No. C36300). Rec: By Minute Motion, approve/authorize: 1) Swing W Hops Street Party scheduled for Saturday, February 3, 2018; 2) road closure on El Paseo between San Pablo Avenue and Larkspur Lane for the event; 3) cons umptionlpossession of alcoholic beverages on public property, pursuant to Palm Desert Municipal Code Section 9.58.040; 4) award of contract to FG Creative, Inc., Palm Desert, California, for professional event management and marketing/public relations; 5) staff to finalize negotiations of subject contract with FG Creative, Inc., and Mayor to execute same, subject to satisfaction of the City Attorney; 6) expenditure in the amount of $46,000 payable to FG Creative, Inc., from Account No. 1104416-4306101. 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 CC. REQUEST FOR AUTHORIZATION to Release Improvement Security for Tract 36874 - The Retreat at Desert Willow - and to Accept a Maintenance Bond in the Amount of $77,324.05 (Portola PD, LLC, Applicant). Rec: By Minute Motion: 1) Release improvement security for Tract 36874 - The Retreat at Desert Willow; 2) accept a Maintenance Bond for the project in the amount of $77,324.05. Action: Xlll. CONSENT ITEMS HELD OVER XIV. RESOLUTIONS None XV. ORDINANCES A. For Introduction: 1. ORDINANCE NO. 1326 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PALM DESERT MUNICIPAL CODE SECTION 10.48.040(B), PERTAINING TO NO -PARKING AREAS. Rec: Waive further reading and pass to second reading. Action: B. For Adoption: None 12 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 XVI. NEW BUSINESS A. CONSIDERATION OFASPONSORSHIP REQUEST FOR FASHION WEEK EL PASEO AND PALM DESERT FOOD & WINE FESTIVAL 2018, AND RELATED EVENT AUTHORIZATIONS. Rec: By Minute Motion:1) Approve a five-year sponsorship agreement with annual funding of $300,000 for Fashion Week El Paseo and for Palm Desert Food & Wine Festival; 2) appropriate an additional $75,000 from Unobligated General Funds to Community Sponsorships for the Fiscal Year 2017-2018, Account No. 1104416-4306200 (current funding in the account is $225,000, and the additional appropriation will bring total funding to $300,000); 3) authorize use of the north side of Shadow Mountain Drive behind The Gardens On El Paseo for valet parking; 4) authorize waiving of all City -assessed permit and inspection fees pertaining to event; 5) authorize Mayor to execute the related sponsorship agreement, allowing the City Attorney to make any non -substantive changes (Contract No. C36310). Action: B. REQUEST FOR AWARD OF CONTRACT TO THE NATELSON DALE GROUP, INC., IN AN AMOUNT NOT TO EXCEED $97,030 FOR UPDATE OF THE ECONOMIC DEVELOPMENT STRATEGIC PLAN (CONTRACT NO. C36320). Rec: By Minute Motion: 1) Approve award of subject contract to The Natelson Dale Group, Inc., Yorba Linda, California, in an amount not to exceed $97,030 for work and expenses associated with update of the Economic Development Strategic Plan; 2) authorize Mayor to execute the agreement, allowing the City Attorney to make any non - substantive changes — funds are available in Fiscal Year 2017-2018 Economic Development Budget and will be attributed to Professional - Other Administration, Account No. 1104430-4309000. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 C. REQUEST FOR APPROVAL OF THE PRELIMINARY DESIGN FOR IMPROVEMENTS TO THE SAN PABLO AVENUE CORRIDOR, AND DIRECT STAFF TO PREPARE FINAL CONSTRUCTION DRAWINGS. Rec: By Minute Motion, approve the Final Preliminary Design for the San Pablo Avenue Corridor Plan, and direct the Public Works Department to commence with the preparation of construction drawings for build -out of the Corridor. Action: D. REQUEST FOR AUTHORIZATION TO BID FOR THE PURCHASE AND INSTALLATION OF REPLACEMENT CARPET IN THE DESERT WILLOW GOLF RESORT CLUBHOUSE, AND AUTHORIZE CITY MANAGER TO AWARD CONTRACT IN AN AMOUNT NOT TO EXCEED $100,000 (CONTRACT NO. C36330). Rec: By Minute Motion, authorize: 1) Bidding for the purchase and installation of replacement carpet in the Desert Willow Clubhouse; 2) City Manager to award project to the lowest responsive bidder in an amount not to exceed $100,000; 3) City Manager to execute any documents necessary to award said project —funds are budgeted for Fiscal Year 2017-2018 and are available in Account No. 4414195-4809200. Action: 14 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 E. REQUEST FOR APPROVAL OF A MASTER EQUIPMENT LEASE - PURCHASE AGREEMENT BETWEEN THE DESERT WILLOW GOLF RESORT AND PNC EQUIPMENT FINANCE, LLC, FOR TURF STAR, INC., GOLF COURSE MAINTENANCE EQUIPMENT IN THE AMOUNT OF $1,508,484 ($301,696.801YEAR) FOR A TERM OF 60 MONTHS (CONTRACT NO. C36220). Rec: By Minute Motion: 1) Approve a Master Equipment Lease -Purchase Agreement between the Desert Willow Golf Resort and PNC Equipment Finance, LLC, forTurf Star, Inc., golf course maintenance equipment in the amount of $1,508,484 ($301,696.801year) for a term of 60 months; 2) authorize Mayor to sign the Master Equipment Lease -Purchase Agreement; 3) declare list of Trade -In Equipment as surplus, and apply the trade-in value of $108,261 to cost of the new equipment —funds are available in Account No. 5204195-4809100 - Golf Course Expenses. Action: F. REQUEST FOR APPROVAL OF THE MANAGEMENT DISTRICT PLAN FOR, AND ORDER THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, THE PRESIDENT'S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2017-2018. Rec: Waive further reading and adopt: 1) Resolution No. 2017 - 54, approving the Management District Plan for the President's Plaza I Property and Business Improvement District for Fiscal Year 2017-2018; 2) Resolution No. 2017 - 55, ordering the levy and collection of annual assessments within the President's Plaza I Property and Business Improvement District for Fiscal Year 2017-2018. Action: G. REQUEST FOR APPROVAL OF THE MANAGEMENT DISTRICT PLAN FOR, AND ORDER THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, THE PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2017-2018. Rec: Waive further reading and adopt: 1) Resolution No. 2017 - 56, approving the Management District Plan for the President's Plaza I I1 Property and Business Improvement District for Fiscal Year 2017-2018; 2) Resolution No. 2017 - 57, ordering the levy and collection of annual assessments within the President's Plaza III Property and Business Improvement District for Fiscal Year 2017-2018. Action: 15 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 XVII. CONTINUED BUSINESS A. REQUEST FOR AUTHORIZATION TO BALLOT THE PALM GATE LIGHTING AND LANDSCAPE DISTRICT PROPERTY OWNERS TO INCREASE THE ANNUAL ASSESSMENT LEVY, EXPEND AN AMOUNT NOT TO EXCEED $9,500 FOR PREPARATION OF THE ENGINEER'S REPORT AND BALLOTING SERVICES WITH WILLDAN FINANCIAL SERVICES, LOAN AN AMOUNT NOT TO EXCEED $40,000 FOR LANDSCAPE IMPROVEMENTS, AND ESTABLISH A PROCEDURE TO RECAPTURE THESE EXPENDITURES FROM THE ANNUAL ASSESSMENT LEVY (Continued from the meeting of May 11, 2017). Rec: By Minute Motion, authorize: 1) Balloting of the Palm Gate Lighting and Landscape District (Palm Gate LLD) property owners to increase the annual assessment levy; 2) use of General Funds in an amount not to exceed $9,500 for preparation of the Engineer's Report and balloting services with Willdan Financial Services; 3) loan from the General Fund in an amount not to exceed $40,000 for landscape improvements, and staff to perform same, at the Palm Gate LLD; 4) Director of Finance to appropriate $49,500 from the General Fund to Account No. 1104614-4337001 for said expenditures; 5) Finance Department to set up procedure to recapture the City's loan via the annual Palm Gate LLD assessment levy. Action: XVIII. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO PENCO ENGINEERING, INC., IN THE AMOUNT OF $249,966 FOR THE PREPARATION OF THE PALM DESERT UTILITY UNDERGROUNDING MASTER PLAN (CONTRACT NO. C36020, PROJECT NO. 880-17). Rec: By Minute Motion: 1) Award subject contract in the amount of $249,966 to PENCO Engineering, Inc., Corona, California, for the preparation of the Palm Desert Utility Undergrounding Master Plan; 2) appropriate $150,000 from Unobligated Fund 400 to the Project Account; 3) authorize Mayor to execute said contract — if above actions are approved, funds are available in Project Account No. 4004256-4400100. Action: 16 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 B. UPDATE ON THE COMMUNITY CHOICE AGGREGATION (CCA) ELECTRIC POWER PURCHASING PROGRAM. Rec: By Minute Motion, continue this matter to the August 24, 2017, City Council Meeting to allow time for continued risk assessment and community outreach efforts. Action: XIX. PUBLIC HEARINGS A. REQUEST FOR APPROVAL OF A COMPREHENSIVE ZONING ORDINANCE AMENDMENT TO CHAPTERS 25.02, 25.04, 25.10, 25.16, 25.22, AND 25.28 OF THE CITY'S ZONING ORDINANCE AND APPROVE CHANGES TO THE CITY'S ZONING MAP TO BE CONSISTENT WITH THE ADOPTED GENERAL PLAN, Case Nos. ZOA. CZ 17-105 (City of Palm Desert, Applicant) (Continued from the meeting of June 22, 2017). Rec: Waive further reading and pass to second reading: 1) Ordinance No. 1324, approving updates to the City's Zoning Ordinance, as described in the accompanying Exhibits "A," "B," "C," "Dill "E," and "F;" 2) Ordinance No. 1325, approving updates to the City's Zoning Map, as described in the accompanying Exhibit "Al." Action: B. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY REPORT FOR, AND ORDER THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN, CITY OF PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2017-2018. Rec: Waive further reading and adopt Resolution No. 2017 - 58, approving the Engineer's Annual Levy Report for, and ordering the levy and collection of assessments within, City of Palm Desert Benefit Assessment District No.1 for Fiscal Year 2017-2018, pursuant to the provisions of The Benefit Assessment Act of 1982. Action: 17 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 C. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY REPORT FOR, AND ORDER THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN, CONSOLIDATED PALM DESERT LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2017-2018. Rec: Waive further reading and adopt: 1) Resolution No. 2017 - 59, approving the Final Engineer's Annual Levy Report for Consolidated Palm Desert Landscaping and Lighting Maintenance District No.1 for Fiscal Year 2017-2018; 2) Resolution No. 2017 - 60, ordering the levy and collection of annual assessments within Consolidated Palm Desert Landscaping & Lighting Maintenance District No. 1 for Fiscal Year 2017-2018. Action: XX. ADJOURNMENT FUTURE MEETINGS: During the months of July and August, many Committees/Commissions observe a break. Please check the Meeting Calendar on the City website to confirm scheduling: http://www. citvofnalmdesert. ora/our-citv/nalm-desert-meetinas. July 10, 2017 1:30 p.m. Adj. Reg. Oversight Board Meeting Administrative Conference Room July 18, 2017 6:00 p.m. Planning Commission Civic Center Council Chamber July 19, 2017 3:00 p.m. Library Promotion Committee Administrative Conference Room July 25, 2017 9:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room 10:00 a.m. Audit, Investment & Finance Committee North Wina Conference Room 12:00 p.m. Architectural Review Commission Develoament Services Conference Room July 27, 2017 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. - CANCELED - Summer Schedule August 1, 2017 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 P.M. Planning Commission Civic Center Council Chamber August 2, 2017 4:00 p.m. Hotel & Signature Events Committee North Wina Conference Room (Continued on next page) 18 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 13, 2017 FUTURE MEETINGS (continued) August 7, 2017 1:30 p.m. Oversight Board Administrative Conference Room 6:00 p.m. Youth Committee - CANCELED - Summer Schedule August 8, 2017 12:00 p.m. Architectural Review Commission Development Services Conference Room August 9, 2017 9:00 a.m. Art In Public Places Commission -CANCELED- Summer Schedule 3:30 p.m. Housing Commission North Wina Conference Room 3:30 p.m. Public Safety Commission - CANCELED - Summer Schedule August 10, 2017 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. - CANCELED - Summer Schedule August 15, 2017 6:00 p.m. Planning Commission Civic Center Council Chamber August 16, 2017 3:00 p.m. Library Promotion Committee Administrative Conference Room August 22, 2017 10:00 a.m. Audit, Investment & Finance Committee North Wina Conference Room 12:00 p.m. Architectural Review Commission Development Services Conference Room August 24, 2017 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of July, 2017. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Ra helFe-D. # lassen, Cify-Verk 19 POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, JULY 13, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on File in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8.00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. AWARDS, PRESENTATIONS, AND APPOINTMENTS None POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 13, 2017 VI. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OFTHESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the June 22, 2017, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 6/16/2017, 6/23/2017, and 6/30/2017. Rec: Approve as presented. C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Month of May 2017 (Joint Consideration with the Palm Desert City Council). Rec: Receive and file. Action: VII. CONSENT ITEMS HELD OVER Vill. RESOLUTIONS None IX. NEW BUSINESS None X. CONTINUED BUSINESS None XI. OLD BUSINESS None 2 POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 13, 2017 XII. PUBLIC HEARINGS None XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of July, 2017. Note: This agenda is subject to amendment up to 72 hours in a¢kanr of the meeting. Rahelle D. Klassen, Secr6tary POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JULY 13, 2017 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following pasting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of June 22, 2017. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2017 B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 6/23/2017 and 6/30/2017 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of Providing Recurring Routine Services, Supplies, and Maintenance to the Housing Authority Properties. Rec: By Minute Motion, authorize use of vendors on the Palm Desert Housing Authority Vendor List for purposes of providing recurring routine services, supplies, and maintenance to Authority properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, effective July 1, 2017. D. REQUEST FOR APPROVAL of a One -Year Extension to Contract with Garland/DBS, Inc., for Roof Repairs and Related Services at Housing Authority Properties in a Total Annual Amount Not to Exceed $50,000 (Contract No. HA34741 D). Rec: By Minute Motion: 1) Approve a one-year extension to subject contract with Garland/DBS, Inc., Cleveland, Ohio, for roof repairs and related services (includes costs for roof repairs and for permit fees for those repairs that may require it) through June 30, 2019, at the Housing Authority properties under the U. S. Communities Agreement, Contract No. 14-5903, pursuant to Section 3.30.260 and Section 3.32.110 of the Paim Desert Municipal Code in a total annual amount not to exceed $50,000; 2) authorize Authority Chairman and/or Executive Director to execute the contract and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2017-2018 Authority Operating Budget in the appropriate Authority Accounts for each property. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2017 1y1 I I =:1 Ala :if I I T*P A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACTTO RELIABLE TREE CARE FOR 2017 TREE AND STUMP REMOVAL SERVICES FOR THE HOUSING AUTHORITY PROPERTIES IN THE TOTAL AMOUNT OF THE BASE BID OF $87,178 PLUS $13,077 CONTINGENCY (CONTRACT NO. HA36200). Rec: By Minute Motion: 1) Waive any and all irregularities and authorize award of subject contractto Reliable Tree Care, Coachella, California, for 2017 Tree and Stump Removal Services for the Housing Authority Properties in the total amount of $87,178 plus 15% contingency for any additional alternate work necessary to be completed, not to exceed $13,077; 2) authorize Executive Director, or her designee, to review and approve written requests for use of the contingency amount of $13,077 for any additional alternate work necessary to be completed; 3) authorize the Chairman and/or Executive Director to execute the contract and any documents necessary to facilitate the contract award and project — monies are available in the FY 2017-2018 Authority Capital Replacement Budget. Action: B. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT TO BELFOR USA GROUP, INC., IN A TOTAL ANNUAL AMOUNT NOT TO EXCEED $250,000 FOR EMERGENCY SERVICES, REMEDIATION, RESTORATION, RECONSTRUCTION, AND RELATED SERVICES AT THE HOUSING AUTHORITY PROPERTIES (CONTRACT NO. HA36340). Rec: By Minute Motion, authorize: 1) Award of subject contract to Belfor USA Group, Inc., Riverside, California, in a total annual amount not to exceed $250,000 for emergency services, remediation, restoration, reconstruction, and related services, pursuant to Section 3.30.260 of the Palm Desert Municipal Code; 2) Executive Director, or her designee, to review and approve services and proposed work valued at more than $25,000 per project occurrence; 3) Housing Authority's legal counsel to finalize a contract with Belfor USA Group, Inc.; 4) Executive Director and/or Chairman to execute the contract and any documents necessary to effectuate the actions taken herewith — monies are available in the FY 2017-2018 Authority Operating Budget in the appropriate Authority Accounts for each property. Action: S POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JULY 13, 2017 IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority may address them at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 7th day of July, 2017. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. , Rddielle lF Klassen, Sec kary 2