HomeMy WebLinkAbout01-14-2016-ha-agdPOSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JANUARY 14, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: APN 622-020-096
Negotiating Parties:
Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/
Palm Desert Housing Authority
Property Owner: Palm Desert Housing Authority
Under Negotiation: x Price x Terms of Payment
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JANUARY 14, 2016
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI, CONSENT ITEMS HELD OVER, OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of December 10, 2015.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 12/4/2015, 12/11/2015, 12/18/2015, 12/28/2015, and
1/4/2016 (Joint Consideration with the Palm Desert City Council).
Rec: Approve as presented.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JANUARY 14, 2016
VIII. NEW BUSINESS
A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT TO
GARLAND/DBS, INC., IN A TOTAL AMOUNT NOT TO EXCEED $164,935
FOR DECK REPLACEMENT AND RELATED SERVICES AT
PALM VILLAGE APARTMENTS (CONTRACT NO. HA34740A).
Rec: By Minute Motion:
1) Authorize award of the subject contract to Garland/DBS, Inc.,
Cleveland, Ohio, in a total amount not to exceed $164,935
(includes: proposed work in the amount of $149,941, plus 10%
contingency in the amount of $14,994 for unforeseen
conditions, and permit fees estimated to be between $7,000-
$10,000) for deck replacement and related services at
Palm Village, pursuant to Section 3.30.260 of the Palm Desert
Municipal Code.
2) Authorize the Palm Desert Housing Authority’s Legal Counsel
to negotiate and finalize an agreement with Garland/DBS, Inc.;
3) Authorize Executive Director to review and approve written
request for use of the contingency for unforeseen conditions
and permit fees.
4) Confirm participation with the U. S. Communities Government
Purchasing Alliance (“U. S. Communities”).
5) Authorize the Palm Desert Housing Authority Chairman and/or
the Executive Director to execute the Agreement and any
documents necessary to effectuate the actions taken
herewith – monies have been included in the FY 2015-2016
Palm Desert Housing Authority’s Operating Budget, in the
appropriate Authority Accounts.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JANUARY 14, 2016
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 15 AND FOR
ACCEPTANCE OF WORK FOR CONTRACT NO. HA29410B –
CONSTRUCTION OF THE CARLOS ORTEGA VILLAS (PROJECT
NO. 825-11) (Optimus Construction, Inc., Glendale, CA).
Rec: By Minute Motion:
1) Approve deductive Change Order No. 15 in the total amount of
($69,084.90) to the subject contract with Optimus Construction,
Inc., Glendale, California, for Construction of Carlos Ortega
Villas.
2) Authorize the Chairman to execute same.
3) Authorize staff to release the remaining landscape
maintenance payments included in this contract without
withholding retention.
4) Accept the work as complete and authorize the City Clerk to
file a Notice of Completion for the subject project with the
Riverside County Clerk and Recorder – funds are available in
Account Nos. 8718691-4400100 and 7038691-4400100 –
Capital Improvements – for this purpose.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JANUARY 14, 2016
XI. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF A GROUND LEASE AND REGULATORY
AGREEMENT WITH ALLIED AFFORDABLE HOUSING, LLC, FOR
PROPERTY LOCATED BEHIND THE DESERT ARC FACILITY, OF
APPROXIMATELY 1.83 ACRES, KNOWN AS A.P.N. 622-020-096
(CONTRACT NO. HA34970).
Rec: 1) Conduct a public hearing and accept testimony on the
proposed project for the vacant property known as
A.P.N. 622-020-096 to Allied Affordable Housing, LLC, for the
purpose of providing affordable housing for low-income
households that may include persons with special needs.
2) Following public testimony, close the public hearing.
By Minute Motion:
3) Approve a Ground Lease and Regulatory Agreement with
Allied Affordable Housing, LLC, substantially as to form, for
property located behind Desert ARC, of approximately 1.83
acres, known as A.P.N. 622-020-096, for the purpose of
obtaining funding for the development of a 36-unit affordable
community that will include accessibility for residents with
special needs.
4) Authorize Legal Counsel to finalize the Ground Lease and
Regulatory Agreement.
5) Authorize the Chairman and/or Executive Director to execute
any documents consistent with the actions taken herewith.
Action:
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JANUARY 14, 2016
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 8th day of January, 2016. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting.
Rachelle D. Klassen, Secretary
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