HomeMy WebLinkAboutAGENDA 27 MAR 2014 HAPOSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 27, 2014
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of March 13, 2014.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY -
Warrant Nos. 174-Housing, 177-Housing, 188-Housing, 189HA, 175HAF,
184HAF, and 190HAF.
Rec: Approve as presented.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014
C. HOUSING COMMISSION MINUTES for the Meeting of January 8, 2014.
Rec: Receive and file.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
VIII. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT TO ANDY'S LANDSCAPE &
TREE SERVICE, INC., IN THE AMOUNT OF $67,008.80 FOR THE
2014 CITYWIDE PALM TREE PRUNING PROGRAM (CONTRACT
NO. C33290, PROJECT NO. 931-14) (JOINT CONSIDERATION WITH THE
PALM DESERT CITY COUNCIL).
Rec: By Minute Motion:
1) Award subject contract for the 2014 Citywide Palm Tree
Pruning Program to Andy's Landscape & Tree Service, Inc.,
Palm Desert, California, in the total amount of $67,008.80
(City - $59,947.20; Housing Authority - $7,061.60).
2) Authorize the Director of Finance to set aside an additional
10% contingency in the total amount of $6,700.88
(City - $5,994.72; Housing Authority - $706.16).
3) Authorize the Mayor/Chairman to execute the agreement —
funds are available for the portion of the contract relative to the
City and Assessment Districts in Parks & Recreation Account
Nos. 110-4610-453-3320, 110-4611-453-3320,
110-4610-453-3371, and Repair/Maintenance Medians
Account No. 110-4614-453-3370, and Assessment District
Fund 200 Accounts; for the Housing Authority, funds are set
aside in the FY 2013-2014 and proposed FY 2014-2015
Housing Authority Operating Budgets for this purpose.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014
B. REQUEST FOR APPROVAL OF AN AMENDMENT TO THE PROCEDURE
FOR SETTING AND IMPLEMENTING HOUSING AUTHORITY RENTAL
RATES.
Rec: 1) Waive further reading and adopt Housing Authority Resolution
No. HA -62, rescinding Resolution No. HA-51 and amending
the procedure for setting and implementing rental rates.
2) By Minute Motion, authorize the Executive Director to take any
other action which he deems necessary to facilitate, modify,
establish, and implement annual rent increases so long as
such action is not inconsistent with the procedures in the
aforementioned Resolution.
Action:
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
A. REQUEST FOR AWARD OF CONTRACT TO WEST COAST ARBORISTS,
INC., IN THE AMOUNT OF $106,392 FOR THE 2014 CITYWIDE TREE
PRUNING PROGRAM (CONTRACT NO. C33200, PROJECT NO. 932-14)
(JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL).
Rec: By Minute Motion:
1) Declare the bid received from Liberty Landscaping, Inc., as
non -responsive.
2) Award subject contract for the 2014 Citywide Tree Pruning
Program to West Coast Arborists, Inc., Grand Terrace,
California, in the total amount of $106,392 (City - $76,736;
Housing Authority - $29,656).
3) Authorize the Director of Finance to set aside an additional
10% contingency in the total amount of $10,639.20 (City -
$7,673.60; Housing Authority - $2,965.60).
4) Authorize the Mayor/Chairman to execute the agreement —
funds are available for the portion of the contract relative to the
City and Assessment Districts in Parks & Recreation Account
Nos. 110-4610-453-3320, 1 10-461 1-453-3320,
110-4610-453-3371, and in Repair/Maintenance Medians
Account No. 110-4614-453-3370, and Assessment District
Fund 200 Accounts; for the Housing Authority, funds are set
aside in the FY 2013-2014 and proposed FY 2014-2015
Housing Authority Operating Budgets for this purpose.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 21 st day of March, 2014. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting.
Rachelle D. Klassen, City Clerk
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