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Home My WebLink AboutAGENDA 10 JUN 2014 HAPOSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 12, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Request for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of May 22, 2014. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 12, 2014 B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 228HA, 233HA, 239HA, 244HA, 232-Housing, 236-Housing, 229HAF, 234HAF, 240HAF, and 245HAF. Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of April 9, 2014. Rec: Receive and file. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO OPTIMUS CONSTRUCTION, INC., IN AN AMOUNT NOT TO EXCEED $15,423,351.39 FOR CONSTRUCTION OF THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. HA29410B, PROJECT NO. 825-11). Rec: By Minute Motion, authorize: 1) Award of the subject contract to Optimus Construction, Inc., Glendale, California, for Construction of the Carlos Ortega Villas Project in an amount not to exceed $15,423,351.39; 2) Finance Director to set aside the amount of $1,542,335.13 as 10% contingency for the project; 3) Executive Director to approve Change Orders up to the amount of $100,000 per occurrence in the aggregate amount not to exceed 100% of the contingency ($1,542,335.13); 4) Executive Director to issue checks to agencies and utilities for costs related to construction of the project that may be in excess of his current authorization; 5) Chairman to execute said Construction Contract — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Action: 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 12, 2014 B. REQUEST FOR AWARD OF CONTRACT TO SOUTHERN CALIFORNIA SOIL & TESTING, INC., IN AN AMOUNT NOT TO EXCEED $197,708 FOR MATERIALS TESTING AND SPECIAL INSPECTION SERVICES FOR THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. HA29410C, PROJECT NO. 825-11). Rec: By Minute Motion: 1) Authorize award of the subject contract to Southern California Soil & Testing, Inc. (SCS&T), San Diego, California, for Materials Testing and Special Inspection Services for the Carlos Ortega Villas Project in an amount not to exceed $197,708; 2) authorize the Finance Director to set aside the amount of $19,770.80 as 10% contingency (use of contingency requires additional action); 3) approve the subject agreement substantially as to form; 4) authorize the Chairman to execute same — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Action: C. REQUEST FOR AWARD OF CONTRACT TO MSA CONSULTING, INC., IN AN AMOUNT NOT TO EXCEED $134,400 FOR CONSTRUCTION STAKING SERVICES FOR THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. HA29410D, PROJECT NO. 825-11). Rec: By Minute Motion, authorize: 1) Award of the subject contract for Construction Staking Services for the Carlos Ortega Villas Project to MSA Consulting, Inc., Rancho Mirage, California, in an amount not to exceed $134,400; 2) Finance Director to set aside the amount of $13,440 as 10% contingency (use of contingency requires additional action); 3) Chairman to execute said contract — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Action: 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 12, 2014 D. REQUEST FOR AWARD OF CONTRACT TO INTERACTIVE DESIGN CORPORATION IN AN AMOUNT NOT TO EXCEED $67,700 FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE CARLOS ORTEGA VILLAS PROJECT (CONTRACT NO. HA29410E, PROJECT NO. 825-11). Rec: By Minute Motion: 1) Authorize award of the subject contract for Construction Administration Services for the Carlos Ortega Villas Project to Interactive Design Corporation, Palm Springs, California, in the amount of $67,700; 2) authorize the Finance Director to set aside the amount of $6,770 as 10% contingency (use of contingency requires additional action); 3) approve the Agreement substantially as to form; 4) authorize the Chairman to execute same — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Action: E. REQUEST FOR AWARD OF CONTRACT TO LIBERTY LANDSCAPING, INC., IN THE AMOUNT OF $293,004 FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES AT 13 HOUSING AUTHORITY PROPERTIES (CONTRACT NO. HA33480). Rec: By Minute Motion: 1) Waive any and all irregularities and authorize award of the subject contract to Liberty Landscaping, Inc., Riverside, California, in the amount of $293,004 annually, plus 10% for extra work not to exceed $29,300 annually, for Landscape Maintenance Services for 13 Housing Authority Properties; 2) authorize the Executive Director to finalize and the Chairman to execute said contract and any documents necessary to facilitate the contract award and implementation — monies have been included in the FY 2014-2015 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority accounts. Action: 4 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 12, 2014 F. REQUEST FOR APPROVAL OF AN AMENDMENT TO THE AGREEMENT FOR PROPERTY MANAGEMENT SERVICES BETWEEN THE PALM DESERT HOUSING AUTHORITY AND RAY, DOUGLAS, ANN & PATRICK, INC., A.K.A. RPM COMPANY (CONTRACT NO. HA32321). Rec: By Minute Motion: 1) Approve the Amendment to the Agreement for Property Management Services with Ray, Douglas, Ann & Patrick, Inc., a.k.a. RPM Company, Lodi, California, effective January 1, 2015, at no increase in management fees; 2) authorize the Executive Director to finalize the Amendment and execute same. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY 5 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 12, 2014 XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of June, 2014. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 6