HomeMy WebLinkAboutAGENDA 10 JUN 2014POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, JUNE 12, 2014
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item of Closed Session business may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency, or Housing Authority
Boards. Because the Brown Act does not allow the City Council, Successor Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency, or Housing
Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Request for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Lease Property - Parkview Professional Office Complex,
73710 Fred Waring Drive, Suite No. 102, Palm Desert
Negotiating Parties:
Agency: John M. Wohlmuth/Paul S. Gibson/City of Palm Desert
Property Owner: City of Palm Desert
Other Parties: The RAP Foundation
Under Negotiation: x Price x Terms of Payment
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
2) Property: Lease Property - Parkview Professional Office Complex,
73710 Fred Waring Drive, Suite Nos. 104, 106, and 114,
Palm Desert
Negotiating Parties:
Agency: John M. Wohlmuth/Paul S. Gibson/City of Palm Desert
Property Owner: City of Palm Desert
Other Parties: The United Way
Under Negotiation: x Price x Terms of Payment
B. Conference with Legal Counsel regarding significant exposure to litigation
pursuant to Government Code Section 54956.9(d)(2):
Number of potential cases: 2
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Councilman Robert A. Spiegel
VII. INVOCATION - Councilmember Jan C. Harnik
VIII. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and (living his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority meeting.
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION TO THE CITY COUNCIL BY REPRESENTATIVES OF
THE RIVERSIDE COUNTY WORKFORCE DEVELOPMENT CENTER AND
RIVERSIDE COUNTY WORKFORCE INVESTMENT BOARD.
Action:
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION XI, CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Regular City Council Meeting of May 22, 2014.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant
Nos. 226, 227, 231, 236, 237, 238, 242, and 243.
Rec: Approve as presented.
C. CLAIM AGAINST THE CITY (#744) by Donna Fort in an Unspecified Amount.
Rec: By Minute Motion, reject the Claim, and direct the City Clerk to so
notify the Claimant.
D. CLAIM AGAINST THE CITY (#745) by Patricia Johnson in an Unspecified
Amount.
Rec: By Minute Motion, reject the Claim, and direct the City Clerk to so
notify the Claimant.
E. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of
February 2014 and March 2014 (Joint Consideration with the Successor
Agency to the Palm Desert Redevelopment Agency).
Rec: Receive and file.
3
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
F APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Buzzbox
Beverages, Inc., 74794 - 42nd Avenue, Palm Desert.
Rec: Receive and file.
G. CITY COMMITTEE AND COMMISSION MEETING MINUTES.
1. Audit, Investment & Finance Committee Meetings of February 25 and
March 25, 2014.
2. Citizens' Sustainability Committee Meeting of February 10, 2014.
3. Marketing Committee Meeting of April 15, 2014.
4. Parks & Recreation Commission Meeting of April 1, 2014.
5. Public Safety Commission Meeting of April 9, 2014.
6. Youth Committee Meeting of May 5, 2014.
Rec: Receive and file.
H. REQUEST FOR DECLARATION of Surplus Property and Authorization for
Disposal - 28 Chairs from the Administrative and Council Chamber
Conference Rooms.
Rec: By Minute Motion, declare 28 chairs in the Administrative Conference
and Council Chamber Conference Rooms as Surplus and authorize
disposal via sale, donation, or other proper disposal method.
I. REQUEST FOR DECLARATION of Vehicles, Equipment, and Miscellaneous
Items as Surplus and Authorize Disposal as Proposed - Public Works
Department.
Rec: By Minute Motion, declare vehicles, equipment, and various
miscellaneous items as surplus, and authorize disposal as proposed
for each on the accompanying staff report.
J REQUEST FOR APPROVAL of an Easement in Favor of Coachella Valley
Water District (CVWD) for Extension of the Recycled Water Line at
Desert Willow Golf Resort.
Rec: By Minute Motion: 1) Authorize a Grant of Easement in favor of
CVWD for extension of the recycled water line at Desert Willow Golf
Resort; 2) authorize the Mayor to execute said Grant of Easement.
4
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
K. REQUEST FOR AUTHORIZATION for the Mayor to Enter into a Lease
Agreement with the American Holistic Nurses' Association for Office Space
No. 4 at the Portola Community Center (Contract No. C33680).
Rec: By Minute Motion, authorize the Mayor to enter into a one-year Lease
Agreement with the American Holistic Nurses' Association for Office
Space No. 4 at the Portola Community Center.
L. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of
Providing Recurring, Routine Services, Supplies, and Maintenance to the
Desert Willow Golf Resort - Fiscal Year 2014-2015.
Rec: By Minute Motion, authorize use of vendors on the accompanying
staff report's "Desert Willow Golf Resort Vendor List" for purposes of
providing recurring, routine services, supplies, and maintenance to the
Golf Resort in amount not to exceed $25,000 per vendor for
FY 2014-2015, pursuant to Section 3.32.110 of the Palm Desert
Municipal Code.
M. REQUEST FOR AUTHORIZATION to Streamline Use of Vendors for the
Public Works Department by Granting Exception to Bidding Requirements
and Approving the Landscape Services Division Various Vendors and
Qualified Service Providers List - Fiscal Year 2014-2015.
Rec: By Minute Motion: 1) Grant an exception to the bidding requirements,
as provided for by Section 3.32.090 of the Palm Desert Municipal
Code for FY 2014-2015; 2) approve the Landscape Services Division
Various Vendors and Qualified Service Providers List as shown in the
accompanying staff report.
N. REQUEST FOR APPROVAL of the Use of Specified Vendors to Provide
Equipment Rental Services to the Public Works Department for Fiscal
Year 2014-2015.
Rec: By Minute Motion, approve the use of Johnson Rental Services,
Hertz Equipment Rental, and United Rentals to provide equipment
rental services to the City for FY 2014-2015 - funds are available in
General Fund Account No. 110-4310-433-3430 - Construction
Equipment Rental.
5
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
O. REQUEST FOR APPROVAL of the Purchase of Compressed Natural Gas
(CNG) Fuel from Clean Energy and SunLine Services Group for Fiscal
Year 2014-2015 in an Amount Not to Exceed $40,000.
Rec: By Minute Motion, approve the purchase of CNG Fuel from Clean
Energy, Seal Beach, California, as the primary source, and from
SunLine Services Group, Thousand Palms, California, as an
alternative source for FY 2014-2015 in an amount not to exceed
$40,000 — funds are available in General Fund Account
No. 110-4331-413-2170 - Auto Fleet -Supply Automotive Gas.
P REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the
Corporation Yard by Granting Exception to Bidding Requirements and
Approving the Original Equipment Manufacturer (OEM) Vendor List and the
Corporation Yard Various Vendors and Qualified Service Providers List for
Fiscal Year 2014-2015.
Rec: By Minute Motion: 1) Grant an exception to the bidding requirements,
as provided for by Section 3.32.090 of the Palm Desert Municipal
Code for FY 2014-2015; 2) approve the OEM Vendor List; 3) approve
the Corporation Yard Various Vendors and Qualified Service
Providers List.
Q. REQUEST FOR RATIFICATION of Change Order No. 1 - Contract
No. C32780A - Citywide Traffic Signal Maintenance Project (Project
No. 580-13).
Rec: By Minute Motion: 1) Ratify Change Order No. 1 in the amount of
$3,000 to the subject contract with Siemens Industry, Inc., Anaheim,
California, as approved by the City Manager in a memo dated
December 12, 2013; 2) authorize the transfer of $3,000 from
contingency to base for the project — funds are available in Account
No. 234-4250-422-4001 - Traffic Signal Maintenance.
6
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
R. REQUEST FOR APPROVAL of a One-year Extension to Contract with
All Seasons Landscape & Design, Inc., for Landscape Maintenance Area
No. 19 in the Amount of $38,052 and Include Repair Work and Services at
the Specified Contract Amount Not to Exceed 20% ($7,610) (Contract
No. C30802, Project No. 919-11) (Joint Consideration with the Successor
Agency to the Palm Desert Redevelopment Agency).
Rec: By Minute Motion: 1) Approve a one-year extension to the subject
contract with All Seasons Landscape & Design, Inc., Cherry Valley,
California, for Landscape Maintenance Area No. 19 (LMA No. 19) in
the amount of $38,052; 2) include repair work and services at the
specified contract amount not to exceed 20% ($7,610); 3) authorize
the Mayor to execute said contract — funds are available in Account
No. 703-4388-433-4001 - RDA Successor Agency/Capital Outlay.
S. REQUEST FOR APPROVAL of Amendment Three to the AB2766
Memorandum of Understanding (MOU) Between Coachella Valley
Association of Governments (CVAG) and Member Jurisdictions for the
Purpose of Regional PM10 Air Quality Programs and Other Related Air
Quality Services (Contract No. C29933).
Rec: By Minute Motion: 1) Approve Amendment Three to the AB2766 MOU
between CVAG and Member Jurisdictions for the purposes of regional
PM10 Air Quality Programs and Other Related Air Quality Services;
2) authorize the City Manager to execute said Amendment Three.
T REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. C32670C
with Artist Ryan Campbell to Extend Completion Date for Creation of Artwork
for the Set of Traffic Signal Cabinets on the Northeast Corner of
Phyllis Jackson Lane and Fred Waring Drive.
Rec: By Minute Motion, approve Contract Amendment No. 1 to the subject
contract with Artist Ryan Campbell to extend completion date for
creation of artwork for the set of traffic signal cabinets on the
northeast corner of Phyllis Jackson Lane and Fred Waring Drive — no
additional financial obligations result from the Amendment.
7
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
U. REQUEST FOR APPROVAL of a Subordination Request from the Successor
Agency for the County of Riverside for the City of Palm Desert to Subordinate
Certain Statutory Pass -through Payments to Proposed Refunding Bonds of
the County Successor Agency.
Rec: By Minute Motion: 1) Approve the subordination request from the
Successor Agency for the County of Riverside for the City to
subordinate statutory pass -through payments deriving from the
County's Redevelopment Project Area No. 4 (Desert Communities
Redevelopment Project Area) to proposed refunding bonds of the
County Successor Agency; 2) authorize the Finance
Director/Treasurer to complete, execute, and return to the County
Successor Agency the form of City Acknowledgment attached to the
County Request Letter.
V REQUEST FOR AUTHORIZATION to Release Security Posted for the
Ironwood Heights Gatehouse Project (Ironwood Master Association,
Applicant).
Rec: By Minute Motion, authorize release of the security posted for the
Ironwood Heights Gatehouse Project.
W. REQUEST FOR AUTHORIZATION to Release Security Posted for the
Rough Grading on Tract No. 36554 (Encore) (Pearwood Ventures, LLC,
Applicant).
Rec: By Minute Motion, authorize release of the security posted for rough
grading on Tract No. 36554 (Encore).
X. REQUEST FOR APPROVAL of Palm Desert Legislative Review Committee's
Recommendation to Provide Letters of Support to Various Proposed State
and Federal Legislation.
Rec: By Minute Motion, concur with the recommendation of the Legislative
Review Committee and provide letters of support for AB 1582
(Mullin) - Redevelopment Successor Agencies, H.R. 15 (Garcia) and
S. 744 (Schumer) - Border Security, Economic Opportunity, and
Immigration.
8
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
Y REQUEST FOR APPROVAL of the Purchase of 4-Yard Split, Frontload
Dumpsters for Multi -Family Housing Complexes from Consolidated
Fabricators in an Amount Not to Exceed $15,000.
Rec: By Minute Motion, authorize staff to sole -source the purchase of split
solid waste and recycle dumpsters for multi -family housing complexes
from Consolidated Fabricators, Van Nuys, California, in an amount not
to exceed $15,000 — funds are available in Account
No. 236-4195-454-3090.
Z. REQUEST FOR APPROVAL of Out -of -State Travel for the Senior
Management Analyst from the City Manager's Office to Attend the 2014
International City/County Management Association (ICMA) Annual
Conference in Charlotte, North Carolina - September 14-17.
Rec: By Minute Motion, authorize the subject Out -of -State Travel for Senior
Management Analyst from City Manager's Office to attend the 2014
ICMA Annual Conference in Charlotte, North Carolina -
September 14-17 — funds are available in Account
No. 110-4130-411-3120 - City Manager Conferences/Seminars.
Action:
XI. CONSENT ITEMS HELD OVER
XII. RESOLUTIONS
A. RESOLUTION NO. 2014 - 54 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, VACATING EXCESS
STREET RIGHT-OF-WAY WITHIN DE ANZA WAY AS SHOWN ON THE
MAP OF PALMA VILLAGE UNIT NO. 3, FILED IN BOOK 20,
PAGES 3 AND 4, RECORDS OF THE COUNTY OF RIVERSIDE UNDER
PROVISIONS OF DIVISION 9, PART 3, CHAPTER 4 OF THE STREETS
AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA.
Rec: Waive further reading and adopt.
Action:
9
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
B. RESOLUTION NO. 2014 - 55 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE
LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT
NO. 91-1 (INDIAN RIDGE) FOR FISCAL YEAR 2014-2015.
Rec: Waive further reading and adopt.
Action:
C. RESOLUTION NO. 2014 - 56 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, AUTHORIZING THE
LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT
NO. 2005-1 (UNIVERSITY PARK) FOR FISCAL YEAR 2014-2015.
Rec: Waive further reading and adopt.
Action:
XIII. ORDINANCES
A. For Introduction:
None
B. For Adoption:
1. ORDINANCE NO. 1266A-AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING
ORDINANCE NOS. 1130 AND 1167, AND AMENDING
SECTION 10.36.010 OF TITLE 10 OF THE CODE OF THE CITY OF
PALM DESERT, CALIFORNIA, RELATIVE TO SPEED ZONES.
Rec: Waive further reading and adopt.
Action:
2. ORDINANCE NO. 1272 - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING A
COMPREHENSIVE UPDATE TO PALM DESERT MUNICIPAL CODE
SECTION 24.16 - OUTDOOR LIGHTING REQUIREMENTS - TO
ALLOW FOR NEW ENERGY -EFFICIENT LIGHT SOURCES (City of
Palm Desert, Applicant).
Rec: Waive further reading and adopt.
Action:
10
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
XIV. NEW BUSINESS
A. REQUEST FOR CITY COUNCIL REVIEW OF THE ARCHITECTURAL
REVIEW COMMISSION'S DECISION TO ALLOW AN EXCEPTION TO
PALM DESERT MUNICIPAL CODE SECTION 25.40.080 - FENCES AND
WALLS - TO ALLOW A WOOD PICKET FENCE VISIBLE FROM THE
SURROUNDING ROADWAY AT 77355 MINNESOTA AVENUE
(Ruth Meyer/Glenda Adams, Applicants).
Rec: Waive further reading and adopt Resolution No. 2014 - 57 , upholding
the Architectural Review Commission's decision to allow an exception
to Palm Desert Municipal Code Section 25.40.080 - Fences and
Walls - to allow a wood picket fence visible from the surrounding
roadway at 77355 Minnesota Avenue.
Action:
B. REQUEST FOR AUTHORIZATION TO PROCEED WITH A COOPERATIVE
LANDSCAPE WATER MANAGEMENT PROGRAM IN CONJUNCTION
WITH THE COACHELLA VALLEY WATER DISTRICT (CVWD) IN AN
AMOUNT NOT TO EXCEED $100,000 (CONTRACT NO. C33690).
Rec: By Minute Motion: 1) Authorize proceeding with a Cooperative
Landscape Water Management Program in conjunction with CVWD;
2) approve an amount not to exceed $100,000 to provide up to $1 per
square foot for residential front -yard turf removal up to a maximum of
$1,000, and $1 per square foot for street -adjacent turf removal for
Homeowners Associations (HOAs) and commercial customers up to
a maximum of $5,000; 3) authorize the Mayor to execute agreement
regarding same - contingent upon approval of the Fiscal
Year 2014-2015 Budget, funds will be available in Account
No. 110-4614-453-3915 - Landscape Medians.
Action:
11
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
C. REQUEST FOR APPROVAL OF CONSTRUCTION AND INSTALLATION
CONTRACT FOR THE ELECTRIC VEHICLE CHARGING STATIONS AND
AUTHORIZE THE MAYOR TO ENTER INTO AGREEMENTS WITH
PROPERTY OWNERS FOR SAID STATIONS AT DESIGNATED SITES.
Rec: By Minute Motion:
1) Authorize the Mayor to enter into public/private agreements
with the following property owners for the installation and use
of electric vehicle charging stations: a) Desert Community
College District (College of the Desert) (Contract
No. C33700A); b) PRU/Desert Crossing, LLC (Contract
No. C33700B); c) Westfield, LLC (Contract No. C33700C).
2) Authorize the construction and installation of electric vehicle
charging stations through the utility easement agreement at
President's Plaza East, West, and III.
3) Award construction and installation contract for said electric
vehicle charging stations to Native Electrical Construction, Inc.,
Ramona, California, in the amount of $105,000 (Contract
No. C33700D) — funding for these projects is through MSRC
Grant and City's AB2766 funds, no General Fund impact.
Action:
D. CONSIDERATION OF REQUEST FOR SPONSORSHIP BY THE FAMILY
Y.M.C.A. OF THE DESERT IN AN AMOUNT NOT TO EXCEED $20,000 TO
PRODUCE A SPECIAL EVENT IN CIVIC CENTER PARK TO INCLUDE A
REVERSE TRIATHLON, 5K RUN/WALK, AND CHILDREN'S/FAMILY
COLOR RUN TO BE HELD ON SUNDAY, OCTOBER 12, 2014.
Rec: By Minute Motion:
Action:
1) Approve the sponsorship request in an amount not to exceed
$20,000 to produce a special event in Civic Center Park to
include a Reverse Triathlon, 5K Run/Walk, and
Children's/Family Color Run.
2) Appropriate $20,000 from Unobligated General Fund monies
to Account No. 110-4416-414-3062 - City -sponsored Events for
this expense.
12
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
E. REQUEST FOR APPROVAL OF FIRST AMENDMENT TO AGREEMENT
WITH DIAMOND CONTRACT SERVICES, INC., FOR JANITORIAL
SERVICES TO CITY -OWNED FACILITIES (CONTRACT NO. C32351).
Rec: By Minute Motion: 1) Approve First Amendment to the subject
Agreement with Diamond Contract Services, Inc., Burbank, California,
for Janitorial Services to City -owned Facilities for the first one-year
option to extend in the amount of $69,848.28; 2) authorize the Mayor
to execute said Amendment — funds are available in General Fund
Account No. 110-4340-413-3326 - R/M Janitorial.
Action:
F. REQUEST FOR AUTHORIZATION TO PURCHASE GOLF COURSE
IRRIGATION SUPPLIES FROM HIGH TECH IRRIGATION, INC., FOR THE
DESERT WILLOW GOLF RESORT - FISCAL YEAR 2014-2015 - IN AN
AMOUNT NOT TO EXCEED $84,000 (CONTRACT NO. C33710, PROJECT
NO. 841-15).
Rec: By Minute Motion, authorize: 1) Purchase of golf course irrigation
supplies from High Tech Irrigation, Inc., Indio, California -
FY 2014-2015 - in an amount not to exceed $84,000; 2) City Manager
to execute said contract — contingent upon approval of the City's
Annual 2014-2015 Budget, funds will be available in Course and
Grounds Expenses Account, No. 520-4195-495-8031.
Action:
G. REQUEST FOR AUTHORIZATION TO PURCHASE GREENS FERTILIZER
PRODUCTS FROM SOUTHWEST TURF SUPPORT, LLC, FOR DESERT
WILLOW GOLF RESORT - FISCAL YEAR 2014-2015 - IN AN AMOUNT
NOT TO EXCEED $120,000 (CONTRACT NO. C33720, PROJECT
NO. 840-15).
Rec: By Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase
greens fertilizer products from Southwest Turf Support, LLC, Phoenix,
Arizona - FY 2014-2015 - in an amount not to exceed $120,000;
2) City Manager to execute said contract.
Action:
13
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
H. REQUEST FOR APPROVAL OF THE USE OF SPECIFIC AUTOMOTIVE
FACILITIES FOR SUPPLEMENTAL GENERAL FLEET REPAIRS FROM
PALMS TO PINES AUTOMOTIVE, L & L AUTOMOTIVE INC., AND OZZIE'S
AUTOMOTIVE, INC. - FISCAL YEAR 2014-2015 - IN AN AMOUNT NOT TO
EXCEED $150,000.
Rec: By Minute Motion, approve the use of specific automotive facilities for
supplemental general fleet repairs from the following providers, all of
Palm Desert, California: Palms to Pines Automotive, L & L
Automotive, Inc., and Ozzie's Automotive, Inc., - FY 2014-2015 - in an
amount not to exceed $150,000 — funds are available in General Fund
Account No. 110-4331-413-3340 - R/M Fleet.
Action:
I. REQUEST FOR APPROVAL OF THE PURCHASE OF GAS AND DIESEL
FUEL FOR THE CITY'S FLEET AND EQUIPMENT AND FOR DESERT
WILLOW GOLF RESORT'S MAINTENANCE VEHICLES AND EQUIPMENT
FROM BECK OIL, INC., KENNY STRICKLAND, AND THE SOLO GROUP,
INC., FOR FISCAL YEAR 2014-2015 IN AN AMOUNT NOT TO EXCEED
$245,000.
Rec: By Minute Motion, approve the purchase of gas and diesel fuel from
Beck Oil, Inc., Victorville, California; Kenny Strickland, Coachella,
California; and The SoCo Group, Inc., Carlsbad, California —
FY 2014-2015 for: 1) City's Fleet and Equipment in an amount not to
exceed $145,000; 2) Desert Willow Maintenance Facility in an amount
not to exceed $100,000 — funds are available in General Fund
Account No. 110-4331-413-2170 -Auto Fleet -Supply Automotive Gas,
and in Account No. 520-4195-495-8031 - Desert Willow Maintenance
Facility.
Action:
J REQUEST FOR APPROVAL OF OUTSIDE AGENCY FUNDING
REQUESTS (CHARITABLE CONTRIBUTIONS) FOR FISCAL
YEAR 2014-2015 TOTALING $190,000.
Rec: By Minute Motion: 1) Approve award of charitable contributions in the
total amount of $190,000 to the agencies listed in the accompanying
staff report, with associated restrictions and conditions; 2) authorize
the Mayor to execute agreements with said agencies for awarded
funding.
Action:
14
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
XV. CONTINUED BUSINESS
None
XVI. OLD BUSINESS
A. REQUEST FOR AWARD OF CONTRACT TO MATICH CORPORATION IN
THE AMOUNT OF $1,684,800 FOR CONSTRUCTION OF THE FRANK
SINATRA DRIVE COLD IN -PLACE RECYCLING PROJECT (CONTRACT
NO. C33420, PROJECT NO. 752-14).
Rec: By Minute Motion: 1) Award the subject contract, including Bid
Alternate #1, for construction of the Frank Sinatra Drive Cold In -place
Recycling (CIR) Project to Matich Corporation, Inc., Highland,
California, in the amount of $1,684,800; 2) authorize the Director of
Finance to set aside a 10% contingency for the project in the amount
of $168,480; 3) authorize the Mayor to execute said contract —funding
is available in General Fund Street Maintenance Account No.
110-4311-433-3320, Recycling Fund Street Maintenance Account
No. 236-4311-433-3320, and Gas Tax Fund Street Maintenance
Account No. 211-4311-433-3320.
Action:
B. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 1 - CONTRACT
NO. C22310H - MONTEREY AVENUE AT 1-10 INTERCHANGE RAMP
MODIFICATION PROJECT WITH POWELL CONSTRUCTORS, INC.-
RATIFYING THE UTILITY COST TO IMPERIAL IRRIGATION DISTRICT
(IID) AND INCREASING THE CITY MANAGER'S CONSTRUCTION
CHANGE ORDER AUTHORITY FOR SAID PROJECT (PROJECT
NO. 669-02).
Rec: By Minute Motion: 1) Approve Change Order No. 1 to the subject
contract with Powell Constructors, Inc., Fontana, California, for
Construction of the Monterey Avenue at 1-10 Ramp Modification
Project; 2) authorize the Mayor to execute Change Order No. 1;
3) ratify the $70,125.71 utility cost paid to IID and approve the
remaining final fee in the amount of $56,087.23; 4) increase
City Manager's authority to approve Construction Change Orders up
to 50% of the approved contingency for this project — funds are
available in Account No. 213-4389-433-4001 - Monterey Avenue at
1-10 Ramp Modification Project.
Action:
15
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
XVII. PUBLIC HEARINGS
None
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
1. City Manaaer Meetina Summaries for the Period of May 12-30, 2014.
Rec: Receive and file.
Action:
2. Reauest for Appointment of Two City Councilmembers to the General
Plan Technical Working Group.
Rec: By Minute Motion, appoint two City Councilmembers to serve
on the General Plan Technical Working Group.
Action:
B. CITY ATTORNEY
C. CITY CLERK
D. PUBLIC SAFETY
1. Fire Department
2. Police Department
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 12, 2014
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
1. City Council Reauests for Action:
2. City Council Consideration of Travel Reauests and Reports:
3. City Council Committee Reports:
4. City Council Comments:
5. Suaaested Items for Future City Council Meetina Aaendas:
XIX. ADJOURNMENT
June 16, 2014
June 17, 2014
June 18, 2014
June 24, 2014
June 26, 2014
FUTURE MEETINGS:
1:30 p.m. Adj. Reg. Oversight Board
Administrative Conference Room
2:00 p.m. Marketing Committee
Administrative Conference Room
6:00 p.m. Planning Commission
Civic Center Council Chamber
9:00 a.m. Adj. Reg. Art In Public Places Cmssn.
Community Services Conference Room
3:00 p.m. Library Promotion Committee
Administrative Conference Room
10:00 a.m. Audit, Investment & Finance Committee
North Wing Conference Room
10:00 a.m. Cultural Resources Preservation Cmte.
Administrative Conference Room
12:00 p.m. Architectural Review Commission
Community Services Conference Room
3:00 p.m. Reg. City Council/Successor-RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 6th day of June, 2014. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Rachelle D. Klassen, City Clerk
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