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HomeMy WebLinkAboutAGENDA 10 JUL 2014POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JULY 10, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item of Closed Session business may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: 75326 Kelsey Circle North (APN 634-241-031), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Jacqueline Maglione Under Negotiation: x Price x Terms of Payment POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 2) Property: APNs 620-450-012, -014; 620-450-016, -018, -020; 620-370-002, -004, -017, -018, -020, -033, and -043 Negotiating Parties: Agency: John M. Wohlmuth/Rudy P. Acosta/ Martin Alvarez/City of Palm Desert/Successor Agency to the Palm Desert Redevelopment Agency Property Owner: Successor Agency to the Palm Desert Redevelopment Agency Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1): 1) WNRA Palm Desert 103, LP, v. City of Palm Desert, et al., Riverside County Superior Court, Case No. PSC 1400549 C. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Mayor Van G. Tanner VII. INVOCATION - Councilman Robert A. Spiegel VIII. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and aivina his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION OF PROCLAMATION DECLARING THURSDAY, JULY 10, 2014, AS "INVESTIGATOR THOMAS MICHNA DAY" IN THE CITY OF PALM DESERT. Action: X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of June 26, 2014. Rec: By Minute Motion, continue to the meeting of August 28, 2014. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrant Nos. 247, 262, 264, and 269. Rec: Approve as presented. C. CLAIM AGAINST THE CITY (#7361 by Linda Cameron in an Unspecified Amount. Rec: By Minute Motion, reject the Claim and direct the City Clerk to so notify the Claimant. D. ART IN PUBLIC PLACES COMMISSION Meeting Minutes for April 9, 2014. Rec: Receive and file. E. LETTER OF RESIGNATION from Dean Dowty — Parks & Recreation Commission. Rec: Receive with very sincere regret. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 F. REQUEST FOR ADOPTION of Resolutions - Setting Forth Findings and Authorizing the Destruction of Files from the Department of Building and Safety that Have Been Digitally Imaged (Months of July, August, and September 2013). Rec: Waive further reading and adopt Resolution Nos.: 1) 2014 - 71 - July 2013 Records; 2) 2014 - 72 - August 2013 Records; 3) 2014 - 73 - September 2013 Records. G. REQUEST FOR DECLARATION of the City's Two 2004 BMW 1150RT-P Motorcycles as Surplus and Authorize Disposal Via Auction. Rec: By Minute Motion, declare the City's two 2004 BMW 1150RT-P Motorcycles as surplus (V.I.N.s WB10499AX4ZE93224 and WB10499A84ZE91472) and authorize auctioning these vehicles by Ken Porter Auctions, Carson, California. H. REQUEST FOR AUTHORIZATION to Streamline the Use of Various Vendors and Qualified Service Providers by Approving the Abatement Services Vendors List and Granting Exception to Bidding Requirements as Provided for by Section 3.32.090 of the Palm Desert Municipal Code for Fiscal Year 2014-2015. Rec: By Minute Motion, approve: 1) Staff to use vendors on the Abatement Services Vendors List as attached to the accompanying staff report; 2) exception to bidding requirements as provided for by Section 3.32.090 of the Palm Desert Municipal Code for FY 2014-2015. I. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C33170 — 2014 Curb Ramp Modification Project (Project No. 753-14) (Westcon Construction, Inc., Indio, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 J. REQUEST FOR APPROVAL of First Amendment to Contract for De -installation of the 2013/2014 El Paseo Invitational Exhibition and Installation of the 2015/2016 El Paseo Invitational Exhibition (Contract No. C32221). Rec: By Minute Motion, approve First Amendment to renew the subject contract with Same Day Express, Palm Desert, California, in the amount of $3,800 for De -installation of the 2013/2014 El Paseo Invitational Exhibition and Installation of the 2015/2016 El Paseo Invitational Exhibition — funds are available in Account No. 436-4650-454-4002. K. CONSIDERATION of Request to Renovate the Communication Infrastructure at the Palm Desert Historical Society Facility Located at 72861 El Paseo. Rec: By Minute Motion: 1) Approve renovation of communication infrastructure at the Palm Desert Historical Society facility, 72861 El Paseo, in an amount not to exceed $15,000; 2) appropriate $15,000 from the Unobligated General Fund and transfer to Account No. 110-4130-411-3090 - City Manager Professional Other; 3) authorize the City Manager to execute any contractual documents related to this improvement (Contract No. C33790). L. REQUEST FOR APPROVAL of the 2014 Palm Desert Golf Cart Parade, Sponsorship, and Expenditures — Sunday, October 26, 2014 (Palm Desert Chamber of Commerce, Applicant). Rec: By Minute Motion: 1) Approve sponsorship for the 2014 Golf Cart Parade in the amount of $40,000 and in -kind Public Works services; 2) authorize said sponsorship expenditure from Account No. 110-4416-414-3062; 3) authorize $500 expenditure for the Mayor's Trophy Award from Account No. 110-4416-414-3062; 4) authorize expenditure in an amount not to exceed $10,000 for construction of the City's Golf Cart float from Account No. 110-4416-414-3061; 5) permit the sale, possession, and consumption of alcoholic beverages on City -owned property in connection with the event; 6) authorize El Paseo road closures for the event; 7) waive Palm Desert Municipal Code Section 11.01.140 - Amplified Sound for the event. 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 M. REQUEST FOR APPROVAL of Miscellaneous Event Sponsorship Expenditures for Fiscal Year 2014-2015. Rec: By Minute Motion, approve the following event sponsorship expenditures for FY 2014-2015: 1) Desert Sculpture Symposium in the amount of $5,000 payable to designated vendors as necessitated by event organizers; 2) Senior Inspiration Awards sponsorship in the amount of $2,500 payable to Riverside County Foundation On Aging; 3) International Sports Festival sponsorship in the amount of $26,000 payable to Desert Recreation District; 4) Modernism Week sponsorship in the amount of $2,500 payable to Modernism Week; 5) Family Safety Festival in the amount of $2,000 payable to Morris Desert Media; 6) Restaurant Week in the amount of $2,500 payable to Palm Springs Desert Resorts Restaurant Association (PSDRRA, Inc.); 7) authorize expenditures for each sponsorship from Account No. 110-4416-414-3062. N. REQUEST FOR APPROVAL of the 2014 Fall Concert Series in the City of Palm Desert. Rec: By Minute Motion: 1) Approve the 2014 Fall Concert Series Schedule. 2) Approve Contract No. C33800A with The Secret Jazz Band (Classic Jazz) in the amount of $1,200. 3) Approve Contract No. C33800B with Leonard K. Rose (Anglo- African Fusion) in the amount of $1,350. 4) Approve Contract No. C33800C with Moonsville Collective (Bluegrass/Americana) (performance sponsored by Family Y.M.C.A. of the Desert). 5) Approve Contract No. C33800D with The Long Run (Eagles Tribute Band) in the amount of $3,750. 6) Approve Contract No. C33800E with Blue Breeze Entertainment (Motown/R&B) in the amount of $3,000. 7) Approve Contract No. C33810 with Studio Instrument Rentals (SIR), Palm Springs, California, for professional staff, instrumental equipment, sound, and/or lighting in conjunction with the City -sponsored concerts for FY 2014-2015 in the amount of $19,800. 8) Authorize the Mayor to execute the subject contracts. 9) Authorize City Manager to approve expenditure with Morris Desert Media for radio promotion and live remotes for the concert series — funds are available in Account No. 110-4416-414-3061. 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 O. REQUEST FOR APPROVAL of Date and Course Map for the Palm Springs Art Museum -Palm Desert's Galen 5K Run/Walk — Saturday, December 27, 2014. Rec: By Minute Motion, approve: 1) Saturday, December 27, 2014, date for the Palm Springs Art Museum -Palm Desert's Galen 5K Run/Walk; 2) course map to include road closures on Painters Path (from El Paseo to Fred Waring Drive - behind Desert Crossing) and Edgehill Drive (from El Paseo to Cahuilla Hills Park). Action: XI. CONSENT ITEMS HELD OVER XII. RESOLUTIONS None XIII. ORDINANCES A. For Introduction: None B. For Adoption: 1. ORDINANCE NO. 1273 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING CHAPTER 5.12 OF THE PALM DESERT MUNICIPAL CODE - SINGLE -USE CARRYOUT PLASTIC BAGS. Rec: Waive further reading and adopt. Action: 2. ORDINANCE NO. 1274 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING CHAPTER 2.52 OF THE PALM DESERT MUNICIPAL CODE BY AMENDING SECTION 2.52.420 - ADVANCEMENTS WITHIN SALARY SCHEDULES. Rec: Waive further reading and adopt. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 XIV. NEW BUSINESS A. INFORMATIONAL REPORT REGARDING PHASE TWO OF THE PALM SPRINGS ART MUSEUM -PALM DESERT (PSAM-PD)-PROPOSED IMPROVEMENTS PROJECT FOR FISCAL YEAR 2014-2015. Rec: By Minute Motion: 1) Receive and file the informational report; 2) authorize reimbursement to the Palm Springs Art Museum - Palm Desert for proposed improvements per terms of the Lease Agreement dated July 1, 2010 (Contract No. C29860) — funds are budgeted in General Fund Account No. 110-4800-454-3885 - Contributions to Palm Springs Art Museum -Palm Desert. Action: B. REQUEST FOR AUTHORIZATION TO PURCHASE FERTILIZER PRODUCTS FROM CROP PRODUCTION SERVICES FOR THE DESERT WILLOW GOLF RESORT IN AN AMOUNT NOT TO EXCEED $213,708.24 (CONTRACT NO. C33640, PROJECT NO. 843-15). Rec: By Minute Motion, authorize: 1) Desert Willow Golf Resort to purchase fertilizer products from Crop Production Services, San Jacinto, California, in an amount not to exceed $213,708.24; 2) authorize the Mayor to execute said contract for same — funds are available in Course and Grounds Expenses, Account No. 520-4195-495-8031. Action: C. REQUEST FOR AWARD OF CONTRACT TO UNION TREE AND PALM SERVICES, INC., IN AN AMOUNT NOT TO EXCEED $51,000 FOR TREE PRUNING AT DESERT WILLOW GOLF RESORT (CONTRACT NO. C33650, PROJECT NO. 842-15). Rec: By Minute Motion, authorize: 1) Award of the subject contract for Tree Pruning at Desert Willow Golf Resort to Union Tree and Palm Services, Inc., Cathedral City, California, in an amount not to exceed $51,000; 2) Mayor to execute said contract — funds are available in Course and Grounds Expenses, Account No. 520-4195-495-8031. Action: 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 D. REQUEST FOR AWARD OF PURCHASE OF 191,000 POUNDS OF GRASS SEED TO HIGH TECH IRRIGATION IN THE AMOUNT OF $219,234.60. Rec: By Minute Motion, award the purchase of 191,000 pounds of grass seed to High Tech Irrigation, Palm Desert, California, in the amount of $219,234.60 — funds are available in General Fund Account Nos. 110-4610-453-3320 - R/M Civic Center Park, 110-4610-453-3371 - R/M Tri-Cities Sports Facility, 110-4611-453-3320 - R/M Parks, 110-4614-453-3370 - R/M Medians, and in Account No. 276-4374-433-3321 - R/M Haystack for the City's portion, and Desert Willow Corporation will fund the balance. Action: E. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, PALM DESERT CHARTER MIDDLE SCHOOL, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT PALM DESERT CHARTER MIDDLE SCHOOL (CONTRACT NO. C33820). Rec: By Minute Motion, authorize the Mayor to execute the subject MOU between the Desert Sands Unified School District, Palm Desert Charter Middle School, and the City relative to the After School Program at Palm Desert Charter Middle School — funding in the amount of $75,000 was included within the FY 2014-2015 Budget. Action: F. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, FAMILYY.M.C.A. OF THE DESERT, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER SCHOOL PROGRAM AT ABRAHAM LINCOLN ELEMENTARY SCHOOL (CONTRACT NO. C33830). Rec: By Minute Motion, authorize the Mayor to execute the subject MOU between Desert Sands Unified School District, Family Y.M.C.A. of the Desert, and the City relative to the After School Program at Abraham Lincoln Elementary School — funding in the amount of $75,000 was included within the FY 2014-2015 Budget. Action: 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 G. REQUEST FOR AWARD OF CONTRACT TO MATICH CORPORATION, INC., IN THE AMOUNT OF $2,993,000 FOR CONSTRUCTION OF THE 2015 STREET RESURFACING PROJECT (CONTRACT NO. C33660, PROJECT NO. 752-15). Rec: By Minute Motion: 1) Waive bid irregularity; 2) award subject contract, including Bid Alternate #1, for Construction of the 2015 Street Resurfacing Project to Matich Corporation, Inc., Highland, California, in the amount of $2,993,000; 3) authorize Director of Finance to set aside a 10% contingency for the project in the amount of $299,300; 4) authorize Mayor to execute said contract — funding is available in General Fund Street Maintenance Account No. 110-4311-433-3320, Recycling Fund Street Maintenance Account No. 236-4311-433-3320, the Measure "A" Street Maintenance Account, No. 213-4311-433-3320, and the Gas Tax Fund Street Maintenance Account No. 211-4311-433-3320. Action: H. REQUEST FOR APPROVAL OF AMENDMENT NO. 2 TO CONTRACT FOR LANDSCAPE MAINTENANCE AREA NO. 1, A ONE-YEAR EXTENSION WITH VINTAGE ASSOCIATES, INC., IN THE AMOUNT OF $153,120 AND INCLUDING REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20% (CONTRACT NO. C32161, PROJECT NO. 901-11). Rec: By Minute Motion: 1) Approve Amendment No. 2, a one-year extension, to the subject contract with Vintage Associates, Inc., Bermuda Dunes, California, for Landscape Maintenance Area No. 1 in the amount of $153,120; 2) include repair work and services at the specified contract amount not to exceed 20% ($30,624); 3) authorize the Mayor to execute said Amendment — funds are available in Account Nos. 110-4614-453-3370 - R/M Medians and 276-4374-433-3320 - Haystack Drainage Channel. Action: 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 I. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO CONTRACT FOR LANDSCAPE MAINTENANCE AREA NO. 16, A ONE-YEAR EXTENSION WITH VINTAGE ASSOCIATES, INC., IN THE AMOUNT OF $168,000 AND INCLUDING REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20% (CONTRACT NO. C32171, PROJECT NO. 916-11). Rec: By Minute Motion: 1) Approve Amendment No. 1, a one-year extension, to the subject contract with Vintage Associates, Inc., Bermuda Dunes, California, for Landscape Maintenance Area No. 16 in the amount of $168,000; 2) include extra repair work and services at the specified contract amount not to exceed 20% ($33,600); 3) authorize the Mayor to execute said Amendment — funds are available in Account No. 110-4611-453-3320 - R/M Landscaping Services. Action: J. REQUEST FOR APPROVAL OF AMENDMENT NO. 3 TO CONTRACT FOR LANDSCAPE MAINTENANCE AREA NO. 18, A ONE-YEAR EXTENSION WITH VINTAGE ASSOCIATES, INC., IN THE AMOUNT OF $93,660 AND INCLUDING REPAIR WORK AND SERVICES AT THE SPECIFIED CONTRACT AMOUNT NOT TO EXCEED 20% (CONTRACT NO. C32191, PROJECT NO. 918-11). Rec: By Minute Motion: 1) Approve Amendment No. 3, a one-year extension, to the subject contract with Vintage Associates, Inc., Bermuda Dunes, California, for Landscape Maintenance Area No. 18 in the amount of $93,660; 2) include repair work and services at the specified contract amount not to exceed 20% ($18,732); 3) authorize the Mayor to execute said Amendment — funds are available in Account No. 110-4611-453-3320 - R/M Landscaping Services. Action: 11 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 K. REQUEST FOR AUTHORIZATION OF A ONE-YEAR CONTRACT EXTENSION WITH GLYN DONALD GRAY, d.b.a. GDG, FOR OPERATION OF THE EL PASEO COURTESY CART SERVICE (CONTRACT NO. C33081). Rec: By Minute Motion: 1) Approve a one-year contract extension with GDG, Palm Desert, California, in an amount not to exceed $90,000 for operation ($79,500 for scheduled hours, $3,500 for operating during special events, and $7,000 for vehicle maintenance and repairs) of the El Paseo Courtesy Cart Service commencing November 7, 2014, through May 10, 2015; 2) authorize the reimbursement of $5,000 from El Paseo Business Improvement District Account No. 271-4491-464-3215 to Courtesy Cart Account No. 110-4416-434-3681 as contribution towards operations; 3) authorize the Mayor to execute said Contract Extension — funds are available in the approved FY 2014-2015 Budget, Account No. 110-4416-414-3681 - Courtesy Carts. Action: L. REQUEST FOR APPROVAL OF THE PROPOSED DUAL TRASH/RECYCLING RECEPTACLE AND OPTION "A" BENCH DESIGNS, INCLUDING APPROPRIATION OF FUNDS FOR THIS PURPOSE TO PURCHASE 28 OPTION "A" BENCHES AND 28 DUAL TRASH/RECYCLING RECEPTACLES FOR PLACEMENT ON EL PASEO BETWEEN HIGHWAY 74 AND PORTOLA AVENUE, AND SOLE -SOURCE PROCUREMENT OF SAID ITEMS FROM GREENDAY, LLC. Rec: By Minute Motion: 1) Approve Option "A" benches and dual trash/recycling receptacles as the designs to be placed on El Paseo between Highway 74 and Portola Avenue; 2) appropriate funds in the amount of $58,300 from Account No. 400-4679-454-4001 for the purchase of 28 Option "A" benches and 28 Option "A" trash/recycling receptacles; 3) approve an exemption from the bidding requirements as provided for in Palm Desert Municipal Code Section 3.32.090 to allow sole -source procurement of said items from Greenday, LLC, Indio, California. Action: 12 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 M. REQUEST FOR AWARD OF CONTRACT TO JUDICIAL DATA SERVICES FOR THE PROCESSING OF PARKING CITATIONS ISSUED BY THE CITY (CONTRACT NO. C33840). Rec: By Minute Motion: 1) Award the subject contract to Judicial Data Services, Costa Mesa, California, for the processing of parking citations issued by the City; 2) authorize the Mayor to execute the agreement on behalf of the City. Action: N. REQUEST FOR APPROVAL OF A FUNDING COMMITMENT OF $50,000 TO THE COACHELLA VALLEY ECONOMIC PARTNERSHIP'S 2014/2015 FISCAL BUDGET. Rec: By Minute Motion, approve a funding commitment of $50,000 to the Coachella Valley Economic Partnership's 2014/2015 fiscal budget — funding is available in the FY 2014-2015 General Fund Budget, Account No. 110-4430-422-3630 - Economic Development Dues. Action: O. REPORT ON THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG), CITY OF PALM DESERT, AND THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY, AND AUTHORIZE THE CITY MANAGER TO EXECUTE DOCUMENTS RELATED TO THE PORTOLA AVENUE/INTERSTATE 10 INTERCHANGE PROJECT BOND PROCEEDS FUNDING AGREEMENT (JOINT CONSIDERATION WITH THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY). Rec: By Minute Motion, receive and file the MOU related to the Bond Proceeds Funding Agreement for the Portola Avenue/I-10 Interchange Project (Contract No. C33520) by and among CVAG, Successor Agency, and the City, and authorize City Manager to execute related documents. Action: 13 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 P REQUEST FOR APPROVAL OF THE PROPOSAL "AZTEC SCOUT" BY RYAN CAMPBELL AS THE DESIGN TO BE PAINTED ON THE SET OF TWO TRAFFIC SIGNAL CABINETS ON THE NORTHEAST CORNER OF PHYLLIS JACKSON LANE AND FRED WARING DRIVE (CONTRACT NO. C32670C). Rec: By Minute Motion, concur with the recommendation of the Art In Public Places Commission and approve the proposal "Aztec Scout" by Ryan Campbell as the design to be painted on the set of two traffic signal cabinets on the northeast corner of Phyllis Jackson Lane and Fred Waring Drive. Action: Q. INFORMATIONAL REPORT ON NUISANCE WATER EDUCATION AND ENFORCEMENT PROGRAM. Rec: By Minute Motion, receive and file the Informational Report on Nuisance Water Education and Enforcement Program. Action: XV. CONTINUED BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO 5M CONTRACTING, INC., IN THE AMOUNT OF $176,500 FOR THE DECONSTRUCTION OF IMPROVEMENTS FOR THE APARTMENT COMPLEX AT 45330 OCOTILLO DRIVE AND FOUR SINGLE-FAMILY HOMES AT43845, 43878, 43895, AND 43915 PORTOLA AVENUE (CONTRACT NO. C33530, PROJECT NO. 633-07) (Continued from the meeting of June 26, 2014). Rec: By Minute Motion: 1) Waive bid irregularities; 2) reject Bid Protest by Angeles Contractor, Inc.; 3) award subject contract for the Deconstruction of Improvements for the Apartment Complex at 45330 Ocotillo Drive and four single-family homes at 43845, 43878, 43895, and 43915 Portola Avenue to 5M Contracting, Inc., Tustin, California, in the amount of $176,500; 4) authorize the Director of Finance to set aside a 10% contingency for the contract in the amount of $17,650; 5) appropriate $11,100 to the project account from Unobligated Fund 400; 6) authorize the Mayor to execute said Agreement — funding is available for the project in Capital Project Reserve, Account Nos. 400-4438-433-4001 and 400-4572-433-4001. Action: 14 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF THE APPLICATION AND COST -SHARE AGREEMENT FOR A COOPERATIVE LANDSCAPE WATER MANAGEMENT PROGRAM BETWEEN THE CITY OF PALM DESERT AND THE COACHELLA VALLEY WATER DISTRICT (CVWD) (CONTRACT NO. C33690). Rec: By Minute Motion: 1) Approve Application for the Cooperative Landscape Water Management Program; 2) approve the Cost -share Agreement for the Cooperative Landscape Water Management Program (CoLWMP) between City of Palm Desert and Coachella Valley Water District (CVWD); 3) authorize the Mayor to execute said Agreement. Action: B. REQUEST FOR APPROVAL OF AGREEMENT WITH THE UNIVERSITY OF CALIFORNIA, RIVERSIDE (UCR), FOR THE ELECTRIC VEHICLE CHARGING STATION COMMUNITY PROJECT AND CHANGE ORDER NO. 1 RELATIVE TO SAME. Rec: By Minute Motion: 1) Authorize the Mayor to enter into public/private agreement with The Regents of the University of California/University of California, Riverside (UCR), for the Electric Vehicle Charging Station Community Project (Contract No. C33700E); 2) approve Change Order No. 1 in the amount of $48,233 to Contract No. C33700D with Native Electrical Construction, Inc., Ramona, California, for Construction and Installation of the Community Electric Vehicle Charging Station Community Project in order to utilize Dual Tellus Electric Vehicle Charging Stations for the project; 3) approve a 10% contingency for same in the amount of $4,823 — funds are available through the MSRC Grant and the City's AB2766 Funds. Action: 15 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 C. REQUEST FOR APPROVAL OF AN AMENDMENT TO CONTRACT NO. C32980 RELATED TO THE CITY'S HOLIDAY DECOR PROGRAM AND CONSIDERATION OF PROGRAM ENHANCEMENTS IN THE AMOUNT OF $27,621. Rec: By Minute Motion: 1) Approve various enhancements to the City's Holiday Lighting Program in the amount of $12,021 and appropriate same from the Unobligated General Fund and transfer to Account No. 110-4310-433-3910 for this purpose; 2) approve Amendment No. 1 to the subject contract with Premier Holiday Design, Palm Desert, California (formerly known as Holiday Lighting Design & Decor), increasing annual costs by $8,245 through 2018 and extending current term by three months through April 15, 2018, amongst other revisions; 3) authorize the City Manager to execute any contractual documents related to these enhancements to the City's Holiday Lighting and Decoration Program; 4) provide direction concerning renovation of the City's pole -mounted wreaths and, if approved, appropriate $15,600 from the Unobligated General Fund and transfer to Account No. 110-4310-433-3910 for this purpose. Action: XVII. PUBLIC HEARINGS None XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries for the Period of June 16-27, 2014. Rec: Receive and file. Action: B. CITY ATTORNEY C. CITY CLERK 16 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. City Council Requests for Action: 2. City Council Consideration of Travel Requests and Reports: 3. City Council Committee Reports: 4. City Council Comments: 5. Suggested Items for Future City Council Meeting Agendas: XIX. ADJOURNMENT FUTURE MEETINGS: July 15, 2014 2:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber July 16, 2014 3:00 p.m. Library Promotion Committee Administrative Conference Room July 22, 2014 10:00 a.m. Audit, Investment & Finance Committee North Wing Conference Room 12:00 p.m. Architectural Review Commission Community Services Conference Room July 23, 2014 9:00 a.m. Adj. Reg. Art In Public Places Cmssn. Community Services Conference Room July 24, 2014 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. - CANCELED- Summer Schedule July 28, 2014 1:30 p.m. Adj. Reg. Oversight Board Meeting Administrative Conference Room July 29, 2014 10:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room August 4, 2014 1:30 p.m. Oversight Board - CANCELED- 6:00 p.m. Youth Committee - CANCELED- (FUTURE MEETINGS continued on next page) 17 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JULY 10, 2014 (FUTURE MEETINGS, continued) August 5, 2014 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber August 11, 2014 2:00 p.m. Citizens' Sustainability Committee Administrative Conference Room August 12, 2014 12:00 p.m. Architectural Review Commission Community Services Conference Room August 13, 2014 9:00 a.m. Art In Public Places Commission Community Services Conference Room 3:30 p.m. Housing Commission -CANCELED- 3:30 p.m. Public Safety Commission Administrative Conference Room August 14, 2014 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. -CANCELED- Summer Schedule August 19, 2014 2:00 p.m. Marketing Committee Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber August 20, 2014 3:00 p.m. Library Promotion Committee Administrative Conference Room August 26, 2014 10:00 a.m. Audit, Investment & Finance Committee North Wina Conference Room 10:00 a.m. Cultural Resources Preservation Cmte. Administrative Conference Room 12:00 p.m. Architectural Review Commission Community Services Conference Room August28, 2014 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of July, 2014. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 18