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HomeMy WebLinkAbout02-25-16-cc-AGENDAPOSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, FEBRUARY 25, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M.i II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) i Any person wishing to discuss any item of Closed Session business may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: i Please refer to the Posted Agenda for the Special Palm Desert City Council Meeting, convening at 2:30 p.m. on February 25, 2016, for the purpose of conducting an expanded Closed Session. At such time as the Closed Session is concluded, which may be prior to 4:00 p.m., the City Council will reconvene to provide announcements of any reportable action(s). It will then adjourn the Special Meeting until 4:00 p.m., or as soon as practical thereafter, in order to convene the regular meeting. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Member Patricia Dan VII. INVOCATION - Councilman Van G. Tanner VIII. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. INTRODUCTION OF NEWLY APPOINTED CITY LIBRARIAN JANICE AKEL AT THE PALM DESERT BRANCH OF THE RIVERSIDE COUNTY LIBRARY SYSTEM, 73300 FRED WARING DRIVE. Action: B. PRESENTATION TO THE CITY COUNCIL OF AN UPDATE ON YOUTH COMMITTEE ACTIVITIES BY MEMBER PATRICIA DAN. Rec: Oral report to be provided at the meeting. Action: C. PRESENTATION TO THE CITY COUNCIL BY REPRESENTATIVES FROM THE SAN GORGONIO MEMORIAL HOSPITAL BEHAVIORAL HEALTH CENTER. Rec: Oral report to be provided at the meeting. Action: 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of February 11, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 2/5/2016 and 2/9/2016. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 1/22/2016, 1/29/2016, 2/5/2016, and 2/12/2016 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Marketing Committee Meeting of November 17, 2015. 2. Public Safety Commission Meeting of October 14, 2015. 3. Youth Committee Meeting of January 4, 2016. Rec: Receive and file. E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Desert Distilling, Inc., 34300 Gateway Drive, Suite 100, Palm Desert. Rec: Receive and file. F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Flor De Jalisco, 42215 Washington Street, Suite G, Palm Desert. Rec: Receive and file. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 G. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Smart & Final Store, 72675 Highway 111, Palm Desert. Rec: Receive and file. H. REQUEST FOR APPROVAL of a Memorandum of Understanding (MOU) Regarding Fiscal Agent Responsibilities to the Palm Desert Police Department’s Participation in the Post-Release Accountability and Compliance Team (P.A.C.T.) Program (Contract No. C35050). Rec: By Minute Motion, authorize the Chief of Police to execute and enter into the attached MOU regarding Fiscal Agent responsibilities for the AB 109-funded members of the Riverside County Post-Release Accountability and Compliance Team (P.A.C.T.). I. REQUEST FOR APPROVAL of the 2016 Spring Concert Series. Rec: By Minute Motion, approve/authorize: 1) 2016 Spring Concert Series schedule; 2) Contract No. C35060A with Greg Craycraft in the amount of $2,500; 3) Contract No. C35060B with Haile Blackman in the amount of $2,250; 4) Contract No. C35060C with The Dustbowl Revival, LLC, in the amount of $4,000; 5) Contract No. C35060D with Blue Breeze Entertainment in the amount of $3,000; 6) Mayor to execute said contracts; 7) expenditure with Studio Instrument Rentals (SIR), Palm Springs, California, in the amount of $8,800 for professional staff, instrumental equipment, and sound and lighting services in conjunction with the concerts (per Contract No. C34460); 8) expenditure with Alpha Media in an amount not to exceed $6,000 for radio promotion and live remotes in conjunction with the concert series; 9) miscellaneous expenditures in an amount not to exceed $3,000 for production of the 2016 Spring Concert Series – funds are available in Account No. 1104416-4306100. J. REQUEST FOR AUTHORIZATION to Release Security for Parcel Map No. 31730 - Parcel 17 (Don McCoy Corporation, Applicant). Rec: By Minute Motion, authorize the City Clerk to release the security on file for Parcel Map No. 31730 - Parcel 17. K. REQUEST FOR AUTHORIZATION to Release Security for Tract Map No. 31836-1 (Dahoon Investment Company, Inc., Applicant). Rec: By Minute Motion, authorize the City Clerk to release the security on file for Tract Map No. 31836-1. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 L. REQUEST FOR AUTHORIZATION to Release Security for Tract Map No. 34626 (WL Homes LLC, Applicant). Rec: By Minute Motion, authorize the City Clerk to release the security on file for Tract Map No. 34626. M. REQUEST FOR AUTHORIZATION to Release Portola Avenue Improvement Security for Tract No. 36404 - Villa Portofino (VP Builders, LLC, Applicant). Rec: By Minute Motion, authorize the City Clerk to release Portola Avenue Improvement Security for Tract No. 36404 - Villa Portofino. N. REQUEST FOR AUTHORIZATION to Release Storm Drain Security for Tract No. 36404 - Villa Portofino (VP Builders, LLC, Applicant). Rec: By Minute Motion, authorize the City Clerk to release the Storm Drain Security for Tract No. 36404 - Villa Portofino. Action: XI. CONSENT ITEMS HELD OVER XII. RESOLUTIONS None XIII. ORDINANCES A. For Introduction: None B. For Adoption: None 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 XIV. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO CAL-STRIPE, INC., IN THE AMOUNT OF $275,275 FOR THE 2016 CITYWIDE STRIPING PROJECT (CONTRACT NO. C34870, PROJECT NO. 564-16). Rec: By Minute Motion: 1) Award subject contract for the 2016 Citywide Striping Project to Cal-Stripe, Inc., Colton, California, in the amount of $275,275. 2) Authorize Director of Finance to set aside an additional 10% contingency in the amount of $27,527.50. 3) Appropriate $2,802.50 from Unobligated Measure “A” to Account No. 2134315-4332000 - Citywide Striping. 4) Authorize Mayor to execute said contract – funds are available in Measure “A” Fund, Account No. 2134315-4332000 - Citywide Striping and in Unobligated Measure “A.” Action: B. REQUEST FOR AWARD OF CONTRACT TO S & H CIVILWORKS IN THE AMOUNT OF $99,350 FOR CONSTRUCTION OF THE 2016 CURB RAMP MODIFICATION PROJECT (CONTRACT NO. C34900, PROJECT NO. 753-16). Rec: By Minute Motion: 1) Award subject contract for construction of the 2016 Curb Ramp Modification Project to S & H Civilworks, Colton, California, in the amount of $99,350. 2) Authorize Director of Finance to set aside a 10% contingency in the amount of $9,935. 3) Authorize Mayor to execute said contract – funds are available in Account Nos. 2314312-4400100 - New Construction Tax- ADA Curb Ramp and 2134312-4400100 - Measure “A”-ADA Curb Ramp. Action: 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 C. REQUEST FOR AWARD OF CONTRACT TO RELIABLE TREE CARE IN THE AMOUNT OF $92,250 FOR THE 2016 CITYWIDE PALM TREE PRUNING PROJECT (CONTRACT NO. C34910, PROJECT NO. 931-16) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion: 1) Award subject contract for the 2016 Citywide Palm Tree Pruning Project to Reliable Tree Care, Coachella, California, in the total amount of $92,250 (City - $83,350 and Housing Authority - $8,900). 2) Authorize Director of Finance to set aside an additional 10% contingency in the total amount of $9,225 (City - $8,335 and Housing Authority - $890). 3) Authorize the Mayor/Chairman to execute the contract – funds are available for the portion of contract relative to the City and Assessment Districts in Parks and Recreation Account Nos. 1104610-4332001, 1104611-4332001, 1104610-4337100; Repair/Maintenance Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000; and Assessment District Fund 200 Accounts; and for the Housing Authority, funds are set aside in the FY 2015-2016 and proposed FY 2016-2017 Housing Authority Operating Budgets. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 D. REQUEST FOR AWARD OF CONTRACT TO LIBERTY LANDSCAPING, INC., IN THE AMOUNT OF $273,478.90 FOR THE 2016 CITYWIDE TREE PRUNING PROGRAM (CONTRACT NO. C34920, PROJECT NO. 932-16) (JOINT CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY). Rec: By Minute Motion: 1) Waive minor bid irregularity. 2) Award subject contract for the 2016 Citywide Tree Pruning Program to Liberty Landscaping, Inc., Riverside, California, in the total amount of $273,478.90 (City - $235,281.95 and Housing Authority - $38,196.95). 3) Authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $27,347.89 (City - $23,528.19 and Housing Authority - $3,819.70). 4) Appropriate $150,619.86 ($136,927.15 for base contract plus $13,692.71 for contingency) from Unobligated General Funds to Account Nos. 1104614-4337001 ($128,217.87), 1104610-4332001 ($22,401.99). 5) Authorize the Mayor/Chairman to execute said contract – funds are available for the portion of the contract relative to the City and Assessment Districts in Parks and Recreation Account Nos. 1104610-4332001, 1104611-4332001, 1104610-4337100; Repair/Maintenance Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000; and Assessment District Fund 200 Accounts; and for the Housing Authority, funds are set aside in the FY 2015-2016 and proposed FY 2016-2017 Housing Authority Operating Budgets. Action: 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 E. REQUEST FOR AWARD OF CONTRACT TO MICHAEL BAKER INTERNATIONAL, INC., FOR ON-CALL CITY SURVEYOR SERVICES FOR A TERM OF ONE YEAR IN AN AMOUNT NOT TO EXCEED $120,000 (CONTRACT NO. C35070). Rec: By Minute Motion: 1) Award subject contract for On-Call City Surveyor Services to Michael Baker International, Inc., Palm Desert, California, for a term of one (1) year in an amount not to exceed $120,000. 2) Appropriate $120,000 from Unobligated General Funds to Account No. 1104300-4301000 - Professional- Architectural/Engineering. 3) Authorize Mayor to execute the contract. Action: XV. CONTINUED BUSINESS None XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF THE CITY COUNCIL INTERNAL/EXTERNAL LIAISON ASSIGNMENTS FOR THE BALANCE OF 2016. Rec: By Minute Motion, approve list of Council Internal/External Liaison Assignments for the balance of 2016, as will be provided in advance of the meeting. Action: XVII. PUBLIC HEARINGS None 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries Report for the Period of February 1-12, 2016. Rec: Receive and file. Action: 2. Update on the Alessandro West Improvement Project. Rec: Receive and file. Action: B. CITY ATTORNEY C. CITY CLERK D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. Councilmember Susan Marie Weber’s Meeting Summaries for the Period of February 8-21, 2016. Rec: Receive and file. Action: 2. Council Requests for Action/Committee Reports/Comments: 3. Council Consideration of Travel Requests and Reports: XIX. ADJOURNMENT 10 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING FEBRUARY 25, 2016 FUTURE MEETINGS: March 1, 2016 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber March 7, 2016 1:30 p.m. Oversight Board Administrative Conference Room 6:00 p.m. Youth Committee Administrative Conference Room March 8, 2016 12:00 p.m. Architectural Review Commission Development Services Conference Room March 9, 2016 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room March 10, 2016 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of February, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 11