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HomeMy WebLinkAbout03-24-16-cc-AGENDAPOSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, MARCH 24, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item of Closed Session business may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 B. Public Employment pursuant to Government Code Section 54957: Title of Position: City Manager C. Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Negotiating Party: John M. Wohlmuth/City of Palm Desert POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Chair Cory Hutchinson VII. INVOCATION - Councilman Sabby Jonathan VIII. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION OF PROCLAMATION DECLARING THURSDAY, MARCH 24, 2016, AS “SERGEANT MARY LASORSA DAY” IN THE CITY OF PALM DESERT. Action: B. PRESENTATION OF PROCLAMATION DECLARING THE WEEK OF APRIL 10-16, 2016, AS “NATIONAL CRIME VICTIMS’ RIGHTS WEEK” IN THE CITY OF PALM DESERT. Action: 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 C. PRESENTATION OF AN UPDATE TO THE CITY COUNCIL OF YOUTH COMMITTEE ACTIVITIES BY CHAIR CORY HUTCHINSON. Rec: Oral report to be provided at the meeting Action: X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of March 10, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 2/29/2016, 3/4/2016, and 3/9/2016. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 3/4/2016 and 3/11/2016 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. RESOLUTION NO. 2016 - 26 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Office of the City Clerk, to Rely on the Electronic Record as the Official Record. Rec: Waive further reading and adopt. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 E. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Library Promotion Committee Meeting of October 21, 2015. 2. Youth Committee Meeting of February 1, 2016. Rec: Receive and file F. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C22310H - Monterey Avenue at I-10 Ramp Modification Project (Project No. 669-02) (Powell Constructors, Inc., Fontana, CA). Rec: By Minute Motion, accept the work as complete and authorize the City Clerk to file a Notice of Completion for the subject project. G. REQUEST FOR AUTHORIZATION to Submit the 2016/2017 Household Hazardous Waste ( 27th Cycle) Grant Application to CalRecycle. Rec: 1) Waive further reading and adopt Resolution No. 2016 - 27, authorizing the submittal of the 2016/2017 Household Hazardous Waste (27th Cycle) Grant Application to CalRecycle; 2) by Minute Motion, authorize expenditure of awarded funds from Recycle Fund, Account No. 2364195-4309000. H. REQUEST FOR AUTHORIZATION to Reimburse the City of Rancho Mirage in the Amount of $21,123.06, for the Purchase of a Sokkia Total Station Laser Surveying Instrument. Rec: By Minute Motion: 1) Approve reimbursement to the City of Rancho Mirage, Rancho Mirage, California, in the amount of $21,123.06 for the purchase of a Sokkia Total Station laser surveying instrument to assist with traffic accident investigations; 2) appropriate $21,123.06 from the Unobligated General Fund Reserve Account and transfer into Account No. 1104210-4304000 (Police Contingency Fund) for the Sokkia Total Station reimbursement. I. REQUEST FOR APPROVAL of Third Amendment to Contract with CleanStreet, the Second One-year Extension for Parking Lot Sweeping Services in the Amount of $34,962.24 (Contract No. C32722). Rec: By Minute Motion: 1) Approve Third Amendment to the subject contract with CleanStreet, Gardena, California, for Parking Lot Sweeping Services in the amount of $34,962.24; 2) authorize the Mayor to execute the related amendment - funds are available in the various building and business improvement district accounts. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 J. REQUEST FOR APPROVAL of Second Amendment to Contract with Southwest Aquatics, the Second One-year Extension for Lagoon and Water Features Maintenance Services in the Amount of $30,096 (Contract No. C32732). Rec: By Minute Motion: 1) Approve Second Amendment to the subject contract with Southwest Aquatics, Palm Desert, California, for Lagoon and Water Features Maintenance Services in the amount of $30,096; 2) authorize the Mayor to execute the related amendment - funds are available in the General Fund Account Nos. 1104610-4332001, Repair/Maintenance Medians; and 1104614-4332501, R/M Medians. K. REQUEST FOR APPROVAL of Proposal for Artwork by Juan-Manual Alonso for the Set of Two Traffic Signal Cabinets at the Northwest Corner of Fred Waring Drive and Portola Avenue (Contract No. C34790). Rec: By Minute Motion: 1) Approve the proposal by Juan-Manual Alonso for artwork for the set of traffic signal cabinets on the northwest corner of Fred Waring Drive and Portola Avenue; 2) approve related expenditures from Public Art Account No. 4364650-4400100 in the amount of $2,100. L. REQUEST FOR APPROVAL of Contract with Chelsea Rowe in the Amount of $1,350 for Entertainment at the “Vision San Pablo” Event on May 7, 2016 (Contract No. C35130). Rec: By Minute Motion: 1) Approve subject contract with Chelsea Rowe, La Quinta, California, in the amount of $1,350, for providing live band performance at the Vision San Pablo Event; 2) authorize the City Manager to approve expenditures in an amount not to exceed $11,650 for production of the Vision San Pablo Event - funds are available in Account No. 1104417-4321900. Action: XI. CONSENT ITEMS HELD OVER 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 XII. RESOLUTIONS A. RESOLUTION NO. 2016 - 28 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, WHEREIN THE CITY COUNCIL HEREBY AUTHORIZES THE SUBMITTAL OF AN APPLICATION TO THE LEAGUE OF CALIFORNIA CITIES FOR THE HELEN PUTNAM AWARD FOR EXCELLENCE IN THE CATEGORY OF ECONOMIC DEVELOPMENT THROUGH THE ARTS FOR THE FIRST WEEKEND PROGRAM; AND THE EXECUTION OF ANY RELATED DOCUMENTS NECESSARY FOR THE APPLICATION. Rec: Waive further reading and adopt. Action: XIII. ORDINANCES A. For Introduction: None B. For Adoption: None XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF CONTRACT RENEWAL WITH D&B VISIONS FOR CONSULTING SERVICES RELATIVE TO THE CITY’S SOLID WASTE AND RECYCLE PROGRAMS (CONTRACT NO. C32593). Rec: By Minute Motion: 1) Approve subject contract with D&B Visions, Temecula, California, for consulting services relative to the City’s Solid Waste and Recycle Programs; 2) authorize expenditure of funds in an amount not to exceed $85,000 from the Recycle Fund, Account No. 236-4195-454-3090. Action: 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 B. REQUEST FOR AWARD OF CONTRACT TO EARTH SCULPTURES IN THE AMOUNT OF $632,000 FOR THE FIRECLIFF GOLF COURSE BUNKER RENOVATION PROJECT AT DESERT WILLOW GOLF RESORT (CONTRACT NO. C34940). Rec: By Minute Motion: 1) Award subject contract for the Firecliff Golf Course Bunker Renovation Project at Desert Willow Golf Resort to Earth Sculptures, Inc., Indio, California, in the amount of $632,000; 2) authorize the Finance Director to set aside the amount of $63,200 as a 10% contingency (use of contingency requires additional action); 3) appropriate an additional $95,200 from Fund 441 to Account No. 4414195-4809200 – there is currently $600,000 available in the Fiscal Year 2015/2016 Desert Willow Capital Improvement Fund. Action: C. REQUEST FOR AWARD OF CONTRACT TO PACIFIC TENNIS COURTS, INC., IN THE AMOUNT OF $63,333.33 FOR THE 2016 BASKETBALL COURT RESURFACING PROJECT AT THE CIVIC CENTER PARK AND FREEDOM PARK (CONTRACT NO. C35020, PROJECT NO. 946-16). Rec: By Minute Motion: 1) Award subject contract for the 2016 Basketball Court Resurfacing Project at Civic Center and Freedom Parks to Pacific Tennis Courts, Inc., Moorpark, California, in the amount of $63,333.33; 2) authorize the Finance Director to set aside a 10% contingency in the amount of $6,333.33; 3) authorize the Mayor to execute the contract – funds are available in Account No. 2334674-4400100 - Civic Center Park Fund; Account No. 4304618-4400100 - Park Fund Reserve; and Account No. 2334618-4400100 - Park Fund. Action: D. REQUEST FOR AUTHORIZATION OF MARKETING FUND EXPENDITURES IN THE AMOUNT OF $105,000 WITH H&L PARTNERS FOR CREATION OF A NEW AD CAMPAIGN AND MARKETING VIDEO (CONTRACT NO. C34640A). Rec: By Minute Motion: 1) Authorize subject contract in the amount of $105,000 with H&L Partners, for the creation of a new ad campaign and marketing video; 2) authorize the City Manager to execute the agreement on behalf of the City - funds are available in Account No. 1104417-4309000 - Professional-Other. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 XV. CONTINUED BUSINESS None XVI. OLD BUSINESS None XVII. PUBLIC HEARINGS A. CONSIDERATION OF A ZONING ORDINANCE AMENDMENT (ZOA) TO MODIFY PALM DESERT MUNICIPAL CODE CHAPTER 25 TO ALLOW BEEKEEPING IN SINGLE-FAMILY RESIDENTIAL ZONES WITH CERTAIN REGULATIONS, Case No. ZOA 16-40 (City of Palm Desert, Applicant). Rec: Waive further reading and pass Ordinance No. 1304 to second reading, amending Palm Desert Municipal Code Chapter 25, allowing beekeeping in single-family residential zones with certain regulations. Action: XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. City Manager Meeting Summaries for the Period of February 29 - March 11, 2016. Rec: Receive and file. Action: B. CITY ATTORNEY C. CITY CLERK 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. Councilmember Susan Marie Weber’s Meeting Summaries Report for the Period of March 7 - 19, 2016. Rec: Receive and file. Action: 2. Council Requests for Action/Committee Reports/Comments: 3. Council Consideration of Travel Requests and Reports: XIX. ADJOURNMENT 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING MARCH 24, 2016 FUTURE MEETINGS: March 29, 2016 9:00 a.m. Cultural Resources Preservation Cmte. - CANCELED - April 4, 2016 1:30 p.m. Oversight Board Administrative Conference Room 6:00 p.m. Youth Committee Administrative Conference Room April 5, 2016 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber April 6, 2016 4:00 p.m. Hotel & Signature Events Committee North Wing Conference Room April 12, 2016 12:00 p.m. Architectural Review Commission Development Services Conference Rm. April 13, 2016 9:00 a.m. Art In Public Places Commission Development Services Conference Rm. 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room April 14, 2016 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 18th day of March, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 10