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HomeMy WebLinkAbout04-28-16-cc-AGENDAPOSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, APRIL 28, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any item of Closed Session business may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. IV. ADJOURN TO CLOSED SESSION Request for Closed Session: A. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Palm Desert Youth Committee Member Abigail Sanford VII. INVOCATION - Councilman Van G. Tanner VIII. ORAL COMMUNICATIONS - B Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS A. PRESENTATION OF PROCLAMATION DECLARING MAY AS “MENTAL HEALTH MONTH” IN THE CITY OF PALM DESERT. Action: B. PRESENTATION OF PROCLAMATION DECLARING MAY 2016 AS “BUILDING SAFETY MONTH” IN THE CITY OF PALM DESERT. Action: C. PRESENTATION TO THE CITY COUNCIL BY STUDENTS OF MS. DAVIS’S PALM DESERT CHARTER MIDDLE SCHOOL 8TH GRADE HUMANITIES CLASS IN APPRECIATION FOR THE CITY’S SUPPORT OF THEIR RECENT TRIP TO THE MUSEUM OF TOLERANCE IN LOS ANGELES, CALIFORNIA. Action: 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 D. PRESENTATION TO THE CITY COUNCIL OF AN UPDATE ON PALM DESERT YOUTH COMMITTEE ACTIVITIES BY MEMBER ABIGAIL SANFORD. Rec: Oral report to be provided at the meeting. Action: E. PRESENTATION TO THE CITY COUNCIL AND COMMUNITY BY REPRESENTATIVES OF THE COACHELLA VALLEY WATER DISTRICT (CVWD) REGARDING PROPOSED CHANGES TO ITS STRUCTURE OF WATER RATES. Rec: Report to be provided at the meeting. Action: X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Regular City Council Meeting of April 14, 2016, and the Special City Council Meeting of April 7, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 4/8/2016 - (2), 4/15/2016, and 4/19/2016. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 4/15/2016 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. 3 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 D. INDEPENDENT ACCOUNTANTS’ REPORTS on Applying Agreed-Upon Procedures of Various Palm Desert Operators for Compliance with the City of Palm Desert’s Transient Occupancy Tax Ordinance for Calendar Years 2013 and 2014. Rec: By Minute Motion, receive and file the Limited Procedures Review of various Palm Desert operators for compliance with the City of Palm Desert’s Transient Occupancy Tax Ordinance for the 2013 and 2014 calendar years. E. CITY COMMITTEE AND COMMISSION MEETING MINUTES. 1. Marketing Committee Meeting of February 16, 2016. 2. Public Safety Commission Meeting of February 10, 2016. 3. Youth Committee Meeting of March 7, 2016. Rec: Receive and file. F. RESOLUTION NO. 2016 - 33 - A Resolution of the City Council of the City of Palm Desert, California, Setting Forth Its Findings and Authorizing the Destruction of Paper Records that Have Been Digitally Imaged from the Office of the City Clerk, to Rely on the Electronic Record as the Official Record. Rec: Waive further reading and adopt. G. REQUEST FOR AUTHORIZATION to Rescind and Ratify Entertainment Contracts for the “Vision San Pablo” Event on Saturday, May 7, 2016. Rec: By Minute Motion: 1) Rescind Contract No. C35130 with Chelsea Rowe in the amount of $1,350; 2) ratify Contract No. C35130A with Dallas and Doll in the amount of $2,800 to provide entertainment at the “Vision San Pablo” Event – funds are available in Account No. 1104417-4321900. H. REQUEST FOR RATIFICATION of Employment Agreement for Interim City Manager Services with W. Justin McCarthy (Contract No. C35220). Rec: By Minute Motion, ratify agreement dated April 19, 2016, with W. Justin McCarthy for Interim City Manager Services. 4 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 I. REQUEST FOR APPROVAL of the Donation of Mesa by Luis Montoya to be Included in the City’s Permanent Public Art Collection and Authorize Mayor to Sign Deed of Gift to City of Palm Desert Form (Contract No. C35230). Rec: By Minute Motion: 1) Approve donation of Mesa by Luis Montoya to the City’s Permanent Public Art collection from Dr. Mark Greenberg; 2) authorize Mayor to sign Deed of Gift to City of Palm Desert Form; 3) authorize expenditures of up to $1,650 for transportation and installation – funds are available in Account No. 4364650-4400100 in Fiscal Year 2016-2017. J. CONSIDERATION of the Approval of a Letter Supporting AB 1869 (Melendez & Gray) – Theft of Firearms. Rec: By Minute Motion, approve a letter of support for AB 1869 (Melendez & Gray). K. REQUEST FOR APPROVAL of Palm Desert Legislative Review Committee’s Recommendation to Provide a Letter of Support for AB 2415 (Garcia) – California Renewable Fuels in Freight Act. Rec: By Minute Motion, authorize the Mayor to send a letter of support for AB 2415 (Garcia). L. CONSIDERATION of the Approval of a Letter Supporting AB 2854 (Cooper) – Theft of Firearms. Rec: By Minute Motion, approve a letter of support for AB 2854 (Cooper). M. REQUEST FOR APPROVAL of Naming Interim City Manager W. Justin McCarthy as Interim Business Contracting Officer for the City of Palm Desert’s Banking, Trust, and Investment Relationships. Rec: By Minute Motion, approve W. Justin McCarthy, Interim City Manager, as the Business Contracting Officer for the City of Palm Desert’s Banking, Trust, and Investment relationships, with the authority to sign related technical documents on the City’s behalf. Action: XI. CONSENT ITEMS HELD OVER 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 XII. RESOLUTIONS None XIII. ORDINANCES A. For Introduction: None B. For Adoption: None XIV. NEW BUSINESS A. REQUEST FOR APPROVAL OF A ONE-YEAR EXTENSION TO CONTRACT WITH KNORR SYSTEMS, INC., FOR MECHANICAL MAINTENANCE AND CHEMICAL ACQUISITION SERVICES AT THE PALM DESERT AQUATIC CENTER FOR FISCAL YEAR 2016-2017 IN THE AMOUNT OF $83,596 (CONTRACT NO. C34281). Rec: By Minute Motion: 1) Approve one-year extension to subject contract with Knorr Systems, Inc., Santa Ana, California, for Mechanical Maintenance and Chemical Acquisition Services at the Palm Desert Aquatic Center in the amount of $83,596 for FY 2016-2017; 2) authorize additional repair work and services at the specified contract amount, not to exceed 20% ($16,700); 3) authorize Mayor to execute said Contract Extension – funds are available in Account Nos. 242-4549-454-2111 and 242-4549-454-3311 in the proposed FY 2016-2017 Operating Budget. Action: B. REQUEST FOR APPROVAL OF EIGHTEEN (18) SCULPTURES AND FOUR (4) ALTERNATES FOR THE 2017/2018 EL PASEO EXHIBITION AND APPROVE HONORARIA OF $2,576 FOR EACH OF THE PARTICIPATING ARTISTS (CONTRACT NOS. C35240A-R). Rec: By Minute Motion: 1) Approve 18 sculptures and 4 alternates selected for the 2017/2018 El Paseo Exhibition; 2) approve honoraria of $2,576 for each of the participating artists – funds will be available in Account No. 4364650-4400200 in Fiscal Year 2016-2017. Action: 6 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 C. REQUEST FOR APPROVAL OF WELLS FARGO SECURITIES LLC; JEFFERIES LLC; PIPER JAFFRAY & COMPANY; AND STIFEL, NICOLAUS & COMPANY; AND CONDITIONAL APPROVAL OF J. P. MORGAN SECURITIES LLC, AS BROKER-DEALERS FOR THE CITY OF PALM DESERT. Rec: By Minute Motion, approve Wells Fargo Securities LLC; Jefferies LLC; Piper Jaffray & Company; and Stifel, Nicolaus & Company; and conditionally approve J. P. Morgan Securities LLC, as broker-dealers for the City of Palm Desert. Action: D. REQUEST FOR DIRECTION TO STAFF BY SELECTING A CONSULTANT TO DELIVER RECRUITMENT SERVICES FOR THE POSITION OF CITY MANAGER AND TO NEGOTIATE AN AGREEMENT WITH SELECTED FIRM FOR AMOUNT NOT TO EXCEED $30,000 (CONTRACT NO. C35250). Rec: By Minute Motion: 1) Provide direction to staff by selecting a consultant to deliver Recruitment Services for the position of City Manager and to negotiate an agreement with the selected firm in an amount not to exceed $30,000; 2) appropriate $30,000 from Unobligated Reserves to Human Resources Professional Services, Account No. 1104154-4309000 for this purpose. Action: XV. CONTINUED BUSINESS A. APPOINTMENT/REAPPOINTMENT TO THE PALM DESERT PLANNING COMMISSION (Continued from the meeting of April 14, 2016). Rec: By Minute Motion, appoint an individual to the existing Planning Commission vacancy for a term ending December 31, 2017, and make any necessary reappointment(s) to the body, as deemed appropriate, following interviews scheduled for Friday, April 8, 2016, beginning at 1:45 p.m., and subsequent interview scheduled for Tuesday, April 26, 2016, at 1:45 p.m. Action: 7 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 B. REQUEST FOR APPROVAL OF THE STREAMLINED USE OF VENDORS FOR THE SPECIAL PROGRAMS DEPARTMENT FOR FISCAL YEAR 2016-2017 BY GRANTING AN EXCEPTION TO BIDDING REQUIREMENTS PROVIDED IN PALM DESERT MUNICIPAL CODE SECTION 3.32.090 (Continued from the meeting of April 14, 2016). Rec: By Minute Motion: 1) Grant an exception to vendor bidding requirements, as provided for by Palm Desert Municipal Code Section 3.32.090 - FY 2016-2017; 2) approve the Special Programs Department’s Preferred Vendor List for FY 2016-2017. Action: XVI. OLD BUSINESS A. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO. C30140 WITH TY LIN INTERNATIONAL FOR ADDITIONAL ENVIRONMENTAL CLEARANCE SERVICES FOR THE MID-VALLEY BIKE PATH PROJECT (PROJECT NO. 707-07). Rec: By Minute Motion: 1) Approve Amendment No. 1 in the amount of $87,000 to the subject contract with TY Lin International, San Diego, California, for additional environmental clearance services for the Mid- Valley Bike Path Project; 2) authorize the Mayor to execute the Amendment – funding is available for this project in Account No. 4004544-4400100 - Capital Project Reserve Fund. Action: XVII. PUBLIC HEARINGS None 8 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 XVIII. REPORTS AND REMARKS A. CITY MANAGER 1. Acting City Manager Meeting Summaries Report for the Period of April 4-15, 2016. Rec: Receive and file. Action: B. CITY ATTORNEY C. CITY CLERK D. PUBLIC SAFETY 1. Fire Department 2. Police Department E. MAYOR AND MEMBERS OF THE CITY COUNCIL 1. Councilmember Susan Marie Weber’s Meeting Summaries Report for the Period of April 2-17, 2016. Rec: Receive and file. Action: 2. Council Requests for Action/Committee Reports/Comments: 3. Council Consideration of Travel Requests and Reports: XIX. ADJOURNMENT 9 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 28, 2016 FUTURE MEETINGS: May 2, 2016 1:30 p.m. Oversight Board -CANCELED- 6:00 p.m. Youth Committee Administrative Conference Room May 3, 2016 8:30 a.m. Parks & Recreation Commission Administrative Conference Room 6:00 p.m. Planning Commission Civic Center Council Chamber May 10, 2016 12:00 p.m. Architectural Review Commission Development Services Conference Room May 11, 2016 9:00 a.m. Art In Public Places Commission Development Services Conference Room 3:30 p.m. Housing Commission North Wing Conference Room 3:30 p.m. Public Safety Commission Administrative Conference Room May 12, 2016 3:00 p.m. Reg. City Council/Successor-RDA Mtgs. Civic Center Council Chamber I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 22nd day of April, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, City Clerk 10