HomeMy WebLinkAbout05-12-16-cc-AGENDAPOSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, MAY 12, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item of Closed Session business may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency, or Housing Authority
Boards. Because the Brown Act does not allow the City Council, Successor Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency, or Housing
Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Request for Closed Session:
None
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Palm Desert Charter
Middle School Students
VII. INVOCATION - Mayor Robert A. Spiegel
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
VIII. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority meeting.
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION OF PROCLAMATION DECLARING THE WEEK OF
MAY 9-14, 2016, AS “WOMEN’S LUNG HEALTH WEEK” IN THE CITY OF
PALM DESERT.
Action:
B. PRESENTATION OF PROCLAMATION DECLARING THE WEEK OF
MAY 15-21, 2016, AS “POLICE WEEK” IN THE CITY OF PALM DESERT.
Action:
C. REAPPOINTMENTS TO THE PALM DESERT ARCHITECTURAL REVIEW
COMMISSION FOR A TERM TO DECEMBER 31, 2019.
Rec: By Minute Motion, reappoint Allan Levin, Jim McIntosh, and
John Vuksic to the Architectural Review Commission, each for a
four-year term with an expiration date of December 31, 2019.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION XI, CONSENT ITEMS HELD OVER, OF THE AGENDA.
A. MINUTES of the Regular City Council Meeting of April 28, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
Dated 4/25/2016 and 4/29/2016.
Rec: Approve as presented.
C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 4/22/2016 and 4/29/2016 (Joint Consideration with the
Palm Desert Housing Authority).
Rec: Approve as presented.
D. REQUEST FOR APPROVAL of Janet M. Moore, Finance Director &
City Treasurer, as a Business Contracting Officer for the City of
Palm Desert’s Banking, Trust, and Investment Relationships.
Rec: By Minute Motion, approve Janet M. Moore, Finance Director &
City Treasurer, as a Business Contracting Officer for the City of
Palm Desert’s Banking, Trust, and Investment relationships, with the
authority to sign related technical documents on the City’s behalf.
E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Athena,
73121 Country Club Drive, Suite #E7-8, Palm Desert.
Rec: Receive and file.
F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Bill’s Pizza
Palm Desert, 73196 Highway 111, Palm Desert.
Rec: Receive and file.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
G. LETTER OF RESIGNATION from Dr. Abram F. Goldman – Audit,
Investment & Finance Committee.
Rec: Receive with very sincere regret.
H. RESOLUTION NO. 2016-34 – A Resolution of the City Council of the City of
Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Paper Records that Have Been Digitally Imaged From the
Office of the City Clerk, to Rely on the Electronic Record as the Official
Record – Contracts from 1991-1992 and Schedules of Investments from
2007-2013 (Exhibit “A”).
Rec: Waive further reading and adopt.
I. RESOLUTION NO. 2016-35 – A Resolution of the City Council of the City of
Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Records from the Office of the City Clerk, as Indicated on the
Records Retention Schedule (Adopted May 14, 2015) – Records from
1985-2013 (Exhibit “A”).
Rec: Waive further reading and adopt.
J. RESOLUTION NO. 2016-36 – A Resolution of the City Council of the City of
Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Records from the Department of Community
Development/Planning, as Indicated on the Records Retention Schedule
(Adopted May 14, 2015) – Records from 1987-2009 (Exhibit “A”).
Rec: Waive further reading and adopt.
K. REQUEST FOR AUTHORIZATION to Declare Vehicles as Surplus and to
Dispose of As Proposed.
Rec: By Minute Motion, declare vehicles listed in the accompanying staff
report as surplus and authorize disposal as proposed.
L. REQUEST FOR RATIFICATION of Expenditures Associated with the
Relocation of Fashion Week El Paseo and Food & Wine Festival Palm Desert
2016 to Palm Springs Life in the Amount of $31,533.71 (Contract No.
C34950).
Rec: By Minute Motion, ratify reimbursement expenditures to Palm Springs
Life in the amount of $31,533.71 for costs associated with the
relocation of Fashion Week El Paseo and Food & Wine Festival
Palm Desert 2016 – funds are available in the Economic Development
Budget for FY 2015-2016.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
M. REQUEST FOR APPROVAL of Contract with Clean Fuel Connection, Inc.,
for Installation of a DC Fast Charger at the Palm Desert Civic Center Electric
Vehicle Charging Station and Amend Charging Station Agreement to Reflect
NRG EV Services, LLC (EVgo).
Rec: By Minute Motion, approve: 1) Contract with Clean Fuel Connection,
Inc., to undertake the infrastructure installation aspect of the DC Fast
Charger Installation Project at the Palm Desert Civic Center (Contract
No. C35030C); 2) Charging Services Agreement with NRG EV
Services, LLC (EVgo) (Contract No. C35030A).
N. REQUEST FOR AWARD OF CONTRACT for Industrial Uniform Rental and
Laundry Services to Prudential Overall Supply for Three (3) Years in the
Amount of $14,526.72 (Contract No. C35040).
Rec: By Minute Motion: 1) Award subject contract for Industrial Uniform
Rental and Laundry Services to Prudential Overall Supply, Indio,
California, in the amount of $14,526.72 for a period of three (3) years;
2) authorize Mayor to execute said contract – funds are available in
General Fund Account No. 1104310-4214000 - Supplies-Uniform
Rentals.
O. REQUEST FOR ACCEPTANCE OF WORK for the Replacement of One (1)
Air Conditioner at the Desert Willow Golf Resort Clubhouse (Desert Air
Conditioning, Inc., Palm Springs, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
P. REQUEST FOR APPROVAL of the Creation of an “Ethics Hotline” for the
City of Palm Desert.
Rec: By Minute Motion, approve the creation of an “Ethics Hotline” for the
City of Palm Desert.
Q. INFORMATIONAL REPORT Regarding the Potential of Having College of
the Desert Horticulture Students Participate in the Turf Conversion at the
Charger Sculpture.
Rec: By Minute Motion, receive and file the report.
Action:
XI. CONSENT ITEMS HELD OVER
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
XII. RESOLUTIONS
None
XIII. ORDINANCES
A. For Introduction:
None
B. For Adoption:
None
XIV. NEW BUSINESS
A. REQUEST FOR APPROVAL OF A ONE-YEAR EXTENSION TO
CONTRACT WITH DEDICATED BUILDING SERVICES, LLC, FOR CITY
FACILITIES JANITORIAL SERVICES IN THE AMOUNT OF $78,612.60
(CONTRACT NO. C33741, PROJECT NO. 771-15).
Rec: By Minute Motion: 1) Approve a one-year extension for the subject
contract with Dedicated Building Services, LLC, Sherman Oaks,
California, for City Facilities Janitorial Services in the amount of
$78,612.60; 2) authorize Mayor to execute the contract – funds are
available in General Fund Account No. 1104340-4332600 - R/M
Janitorial.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
B. REQUEST FOR AWARD OF CONTRACT FOR LANDSCAPE
MAINTENANCE AREA NO. 1 TO KIRKPATRICK LANDSCAPING
SERVICES, INC., IN THE AMOUNT OF $119,280, PLUS AN AMOUNT NOT
TO EXCEED 20% OF THE CONTRACT AMOUNT ($23,856) FOR EXTRA
REPAIR WORK AND SERVICES (CONTRACT NO. C34840, PROJECT
NO. 901-16).
Rec: By Minute Motion: 1) Award subject contract for Landscape
Maintenance Area No. 1 to Kirkpatrick Landscaping Services, Inc.,
Indio, California, for a one-year term in the amount of $119,280;
2) include extra repair work and services in an amount not to exceed
20% of the contract amount ($23,856); 3) authorize Mayor to execute
said contract – funds are available in General Fund Account
No. 1104614-4337001 - Repair/Maintenance Medians and
Assessment District Account No. 2764374-4332000 - Haystack
Drainage Channel.
Action:
C. REQUEST FOR AWARD OF CONTRACT FOR LANDSCAPE
MAINTENANCE AREA NO. 16 TO CONSERVE LANDCARE IN THE
AMOUNT OF $150,660, PLUS AN AMOUNT NOT TO EXCEED 20% OF
THE CONTRACT AMOUNT ($30,132) FOR EXTRA REPAIR WORK AND
SERVICES (CONTRACT NO. C34850, PROJECT NO. 916-16).
Rec: By Minute Motion: 1) Award subject contract for Landscape
Maintenance Area No. 16 to Conserve LandCare, Thousand Palms,
California, for a one-year term in the amount of $150,660; 2) include
extra repair work and services in an amount not to exceed 20% of the
contract amount ($30,132); 3) authorize Mayor to execute said
contract – funds are available in General Fund Account
No. 1104611-4332001 - Repair/Maintenance Landscaping Services.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
D. REQUEST FOR AWARD OF CONTRACT FOR LANDSCAPE
MAINTENANCE AREA NO. 18 TO CONSERVE LANDCARE IN THE
AMOUNT OF $78,180, PLUS AN AMOUNT NOT TO EXCEED 20% OF THE
CONTRACT AMOUNT ($15,636) FOR EXTRA REPAIR WORK AND
SERVICES (CONTRACT NO. C34860, PROJECT NO. 918-16).
Rec: By Minute Motion: 1) Award subject contract for Landscape
Maintenance Area No. 18 to Conserve LandCare, Thousand Palms,
California, for a one-year term in the amount of $78,180; 2) include
extra repair work and services in an amount not to exceed 20% of the
contract amount ($15,636); 3) authorize Mayor to execute said
contract – funds are available in General Fund Account
No. 1104611-4332001 - Repair/Maintenance Landscaping Services.
Action:
E. REQUEST FOR AWARD OF CONTRACT FOR PROFESSIONAL
ENGINEERING AND DESIGN SERVICES FOR THE LINE 4 DRAINAGE
PROJECT TO MICHAEL BAKER INTERNATIONAL, INC., IN AN AMOUNT
NOT TO EXCEED $281,744 (CONTRACT NO. C35310).
Rec: By Minute Motion: 1) Award subject contract for Professional
Engineering and Design Services for the Line 4 Drainage Project to
Michael Baker International, Inc., Irvine, California, in an amount not
to exceed $281,744; 2) authorize Director of Finance to set aside a
10% contingency in the amount of $28,174; 3) appropriate $309,918
from Unobligated Drainage Funds to Account No. 2324690-4400100 -
Storm Drain Improvement; 4) authorize Mayor to execute said
contract.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
F. REQUEST FOR AUTHORIZATION TO INITIATE PROCEEDINGS FOR THE
LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN, AND
GRANTING PRELIMINARY APPROVAL OF THE ENGINEER’S ANNUAL
LEVY REPORT FOR FISCAL YEAR 2017 FOR CONSOLIDATED
PALM DESERT LANDSCAPING & LIGHTING MAINTENANCE DISTRICT
NO. 1.
Rec: Waive further reading and adopt: 1) Resolution No. 2016 - 37,
initiating proceedings to levy and collect the annual assessments for
Fiscal Year 2017 for Consolidated Palm Desert Landscaping &
Lighting Maintenance District No. 1; 2) Resolution No. 2016 - 38,
declaring the intent to levy and collect annual assessments within, and
granting preliminary approval of the Engineer’s Annual Levy Report for
Fiscal Year 2017 for Consolidated Palm Desert Landscaping &
Lighting Maintenance District No. 1.
Action:
G. REQUEST FOR AUTHORIZATION TO INITIATE PROCEEDINGS TO LEVY
THE ANNUAL ASSESSMENT FOR FISCAL YEAR 2017 FOR CITY OF
PALM DESERT BENEFIT ASSESSMENT DISTRICT NO. 1.
Rec: Waive further reading and adopt Resolution No. 2016 - 39, declaring
the intent to levy the annual assessment for Fiscal Year 2017 for the
Palm Desert Benefit Assessment District No. 1, pursuant to the
Benefit Assessment Act of 1982, and appointing a time and place for
the public hearing on these matters.
Action:
H. CONSIDERATION OF A CITY COUNCIL LIAISON APPOINTMENT TO THE
EL PASEO BUSINESS IMPROVEMENT DISTRICT.
Rec: By Minute Motion, provide direction for an appointment of a City
Council liaison to the El Paseo Business Improvement District.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
XV. CONTINUED BUSINESS
A. ORDINANCE NO. 1305 - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF PALM DESERT, CALIFORNIA, AMENDING CHAPTER 9.50
OF THE PALM DESERT MUNICIPAL CODE - MOBILE HOME PARK RENT
REVIEW - TO ELIMINATE THE RENT REVIEW BOARD AND IMPLEMENT
A CITY MANAGER/HEARING OFFICER REVIEW PROCESS (Continued
from the meeting of April 14, 2016).
Rec: Waive further reading and pass to second reading.
Action:
B. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO CONTRACT
NO. C30140 WITH TY LIN INTERNATIONAL FOR ADDITIONAL
ENVIRONMENTAL CLEARANCE SERVICES FOR THE MID-VALLEY BIKE
PATH PROJECT (PROJECT NO. 707-07) (Continued from the meeting of
April 28, 2016).
Rec: By Minute Motion: 1) Approve Amendment No. 1 in the amount of
$87,000 to the subject contract with TY Lin International, San Diego,
California, for additional environmental clearance services for the Mid-
Valley Bike Path Project; 2) authorize the Mayor to execute the
Amendment – funding is available for this project in Account
No. 4004544-4400100 - Capital Project Reserve Fund.
Action:
XVI. OLD BUSINESS
None
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
XVII. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF OUTSIDE AGENCY FUNDING
COMMITTEE RECOMMENDATION FOR FISCAL YEAR 2016-2017
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AND
ONE-YEAR ACTION PLAN.
Rec: By Minute Motion: 1) Approve Outside Agency Funding Committee
recommendation for FY 2016-2017 CDBG Funding as proposed;
2) approve FY 2016-2017 CDBG One-Year Action Plan; 3) authorize
the Interim City Manager to sign FY 2016-2017 CDBG One-Year
Action Plan Certifications; 4) authorize staff to submit the FY 2016-
2017 CDBG One-Year Action Plan to the U. S. Department of
Housing and Urban Development (HUD).
Action:
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
1. City Manager Meeting Summaries Report for the Period of
April 19-29, 2016.
Rec: Receive and file.
Action:
B. CITY ATTORNEY
C. CITY CLERK
1. Announcement of City Council Study Session for Thursday, May 26,
2016, at 2:00 p.m. in the Administrative Conference Room Regarding
the Golf Course Operations Market Study.
Action:
2. Announcement of Joint City Council-Planning Commission Study
Session for Thursday, June 9, 2016, at 2:00 p.m. in the Administrative
Conference Room Regarding the City’s General Plan Update Process.
Action:
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING MAY 12, 2016
D. PUBLIC SAFETY
1. Fire Department
2. Police Department
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
1. Councilmember Susan Marie Weber’s Meeting Summaries Report for
the Period of April 18-30, 2016.
Rec: Receive and file.
Action:
2. Council Requests for Action/Committee Reports/Comments:
3. Council Consideration of Travel Requests and Reports:
XIX. ADJOURNMENT
FUTURE MEETINGS:
May 17, 2016 4:00 p.m. Marketing Committee
Administrative Conference Room
6:00 p.m. Planning Commission
Civic Center Council Chamber
May 18, 2016 3:00 p.m. Library Promotion Committee
Administrative Conference Room
May 23, 2016 3:00 p.m. Citizens’ Sustainability Committee
Administrative Conference Room
May 24, 2016 10:00 a.m. Audit, Investment & Finance Committee
North Wing Conference Room
12:00 p.m. Architectural Review Commission
Development Services Conference Room
May 26, 2016 3:00 p.m. Reg. City Council/Successor-RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 6th day of May, 2016. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
Rachelle D. Klassen, City Clerk
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