HomeMy WebLinkAboutCity_of_PD_Posted_Agendas_06-09-16POSTED AGENDA
Regular Meetings of
The Palm Desert City Council,
Successor Agency to the
Palm Desert Redevelopment Agency,
and
Palm Desert Housing Authority
for
Thursday, June 9, 2016
Civic Center Council Chamber
73510 Fred Waring Drive, Palm Desert, CA 92260
ar Please set your electronic devices to silence mode. -im
2:00 P.M. — Joint City Council -Planning Commission Study
Session - General Plan Update (ACR)
3:00 P.M. — Closed Session
4:00 P.M. — Regular Session and Public Hearings
California Consolidated Presidential Primary
Mav 9 - June 6 - Early Voting at Registrar of Voters Office, 2724 Gateway Drive,
Riverside, CA - reg. business hrs. Mon. -Fri., except holidays; also Saturdays,
May 28 and June 4, 9 a.m. - 4 p.m.
June 7 — Election Day - Polls Open 7:00 a.m. - 8:00 p.m.
Assistive Listening Devices available upon request.
Please contact the City Clerk's Office, 73510 Fred Waring Drive,
Palm Desert, CA 92260, (760)346-0611, for assistance with access to
any of the Agenda, materials, or participation at the Meeting.
Mission Statement
The City of Palm Desert provides
exemplary and sustainable services, amenities
and programs for the benefit of the community.
Palm Desert City Council
Robert A. Spiegel, Mayor
Jan C. Harnik, Mayor Pro-Tempore
Sabby Jonathan, Councilman
Van G. Tanner, Councilman
Susan Marie Weber, Councilmember
Staff
Justin McCarthy, Interim City Manager
Robert W. Hargreaves, City Attorney
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, City Clerk
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance & Housing/City Treasurer
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Grace L. Mendoza, Deputy City Clerk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, JUNE 9, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item of Closed Session business may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency, or Housing Authority
Boards. Because the Brown Act does not allow the City Council, Successor Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency, or Housing
Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Desert Willow Lot Pads-APNs 620-450-012, -014;
620-450-016, -018, -020; 620-370-002, -004, -017, -018,
-020, -033, -043; 620-400-005, -026; 620-400-008, -010
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/ Martin Alvarez/City of
Palm Desert/Successor Agency to the Palm Desert
Redevelopment Agency
Property Owner: Successor Agency to the Palm Desert
Redevelopment Agency
Under Negotiation: x Price x Terms of Payment
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
2) Property: 1 acre Located on Country Club Drive (APN 620-430-024)
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/Martin Alvarez)
City of Palm Desert
Property Owner: City of Palm Desert
Under Negotiation: x Price x Terms of Payment
3) Property: 0.67 acres Located on Dinah Shore Drive
(APN 694-060-010)
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/Martin Alvarez)
City of Palm Desert
Property Owner: Coachella Valley Water District
Under Negotiation: x Price x Terms of Payment
4) Property: APNs 634-030-017 and 634-040-006
(South of Hovley Lane East)
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/Martin Alvarez/
City of Palm Desert
Property Owner: Coachella Valley Water District (CVWD)
Under Negotiation: x Price x Terms of Payment
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Councilman Van G. Tanner
VII. INVOCATION - Mayor Pro Tem Jan C. Harnik
2
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
VIII. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION TO RECOGNIZE DR. ABRAM GOLDMAN FOR HIS
SERVICE TO THE CITY OF PALM DESERT, ITS RENT REVIEW
COMMISSION AND AUDIT, INVESTMENT & FINANCE COMMITTEE,
2012 - 2016.
Action:
B. PRESENTATION OF PROCLAMATION DECLARING THURSDAY, JUNE 9,
2016, AS "OFFICER PATRICK MONTALVO DAY" IN THE CITY OF
PALM DESERT.
Action:
C. PRESENTATION OF PROCLAMATION DECLARING THURSDAY, JUNE 9,
2016, AS "OFFICER JOSHUA ROBERTSON DAY" IN THE CITY OF
PALM DESERT.
Action:
3
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
D. REQUEST FOR ACCEPTANCE OF LETTERS OF RESIGNATION FROM
TEN (10) PALM DESERT YOUTH COMMITTEE MEMBERS AND
APPOINTMENT OF EIGHT(8) NEW MEMBERS TO FILL THE RESULTING
VACANCIES (TERM DECEMBER 31, 2016).
Rec: By Minute Motion: 1) Accept the resignations of Palm Desert Youth
Committee Members Aiden Brossfield, Christie Chaplin,
Emily Goldstone, Cory Hutchinson, Andrew Olson, Abigail Sanford,
Haley Schmidman, Samantha Sandoval-Heglund, Rachel Seiberg,
and Cloe Wood; 2) appoint Zackary Berenbaum, Matthew Chang,
Isaac Cho, Timothy Fitzpatrick, Ismael Haile, Tacie Johnson,
Sarah Lauer, and Daria Wood to the vacancies created by the
aforementioned resignations (term December 31, 2016).
Action:
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION Xi. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Regular City Council Meeting of May 26, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
Dated 5/13/2016 and 5/20/2016.
Rec: Approve as presented.
C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 5/20/2016 and 5/27/2016 (Joint Consideration with the
Palm Desert Housing Authority).
Rec: Approve as presented.
4
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
D. CLAIM AGAINST THE CITY (#7711 by Orland Ciccola in an Unspecified
Amount.
Rec: By Minute Motion, reject the Claim and direct the City Clerk to so
notify the Claimant.
E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Hampton
Inn & Suites, 74900 Gerald Ford Drive, Palm Desert.
Rec: Receive and file.
F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by The Palms
Cafe, 44150 Town Center Way, Suite B5, Palm Desert.
Rec: Receive and file.
G. CITIZENS' SUSTAINABILITY COMMITTEE MINUTES for the Meeting of
November 16, 2015.
Rec: Receive and file.
H. REQUEST FOR AUTHORIZATION to Review the City's Conflict of Interest
Code.
Rec: By Minute Motion, authorize staff to make a formal review of the City's
Conflict of Interest Code, pursuant to the Political Reform Act, and if
necessary at the appropriate time thereafter, prepare a resolution to
be adopted by the City Council to effect the required amendments.
I. REQUEST FOR APPROVAL of Specific Automotive Facilities for
Supplemental General Fleet Repairs from Palms to Pines Automotive,
L & L Automotive, Inc., and Ozzie's Automotive, Inc., for Fiscal Year
2016-2017 in an Amount Not to Exceed $150,000.
Rec: By Minute Motion, approve the use of specific automotive facilities for
supplemental general fleet repairs from Palms to Pines Automotive,
L & L Automotive, Inc., and Ozzie's Automotive, Inc., all of
Palm Desert, California, for FY 2016-2017 in an amount not to exceed
$150,000 — funds are available in General Fund Account
No. 1104331-4334000 - RIM Fleet.
5
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
J. REQUEST FOR AUTHORIZATION to Streamline Use of Vendors for the
Corporation Yard by Granting Exception to Bidding Requirements and
Approving the Original Equipment Manufacturer (OEM) Vendor List, and the
Various Vendors and Qualified Service Providers List for Fiscal Year
2016-2017.
Rec: By Minute Motion: 1) Grant an exception to bidding requirements, as
provided for by Section 3.32.090 of the Municipal Code, for
FY 2016-2017; 2) approve the Original Equipment Manufacturer
(OEM) Vendor List; 3) approve the Corporation Yard Various Vendors
and Qualified Service Providers List.
K. REQUEST FOR AUTHORIZATION to Streamline Use of Vendors for the
Public Works Department by Granting Exception to Bidding Requirements
and Approving the Landscape Services Division Various Vendors and
Qualified Service Providers List for Fiscal Year 2016-2017.
Rec: By Minute Motion: 1) Grant an exception to bidding requirements, as
provided for by Section 3.32.090 of the Municipal Code, for
FY 2016-2017; 2) approve the Landscape Services Division Various
Vendors and Qualified Service Providers List.
L. REQUEST FOR APPROVAL of the Use of Desert Recycling, Inc., for Dump
Fees During Fiscal Year 2016-2017 in an Amount Not to Exceed $40,000.
Rec: By Minute Motion, approve use of Desert Recycling, Inc.,
Thousand Palms, California, for dump fees during FY 2016-2017 in
an amount not to exceed $40,000 — funds are available in General
Fund Account No. 1104310-4332000 - RIM Streets.
M. REQUEST FOR AUTHORIZATION to Use Named Vendors for Purposes of
Providing Recurring, Routine Services, Supplies, and Maintenance to the
Desert Willow Golf Resort for Fiscal Year 2016-2017.
Rec: By Minute Motion, authorize use of vendors on the accompanying
Desert Willow Golf Resort Vendor List for purposes of providing
recurring routine services, supplies, and maintenance to the
Desert Willow Golf Resort in an amount not to exceed $25,000 per
vendor for FY 2016-2017, pursuant to Section 3.32.110 of the
Palm Desert Municipal Code.
6
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
N. REQUEST FOR RATIFICATION of a Professional Services Agreement with
Hurdzan Golf to Provide Construction Administration Services for the
Desert Willow Firecliff Bunker Renovation Project (Contract No. C34940A).
Rec: By Minute Motion: 1) Ratify a Professional Services Agreement with
Hurdzan Golf to provide Construction Administration Services for the
Desert Willow Golf Resort Firecliff Bunker Renovation Project in an
amount not to exceed $20,000; 2) appropriate $20,000 from
Desert Willow Capital Improvement Fund 441 to Account
No. 4414195-4809200 for this purpose.
O. REQUEST FOR AUTHORIZATION of Johnson Power Systems to Service
the City Generators for an Amount Not to Exceed $30,000 (Contract
No. C35350).
Rec: By Minute Motion, authorize Johnson Power Systems, Riverside,
California, to service the City generators for an amount not to exceed
$30,000 — funds are available in Account No. 1104331-4334000 -
RIM -Motor Vehicle Fleet and Account No. 2304220-4331000 - Fire
Station RIM Buildings.
P. REQUEST FOR APPROVAL of Contract with Studio Instrument Rentals
(SIR) Palm Springs for Professional Staff, Instrumental Equipment, and
Sound and Lighting Services in Conjunction with City -Produced Concerts for
Fiscal Year 2016-2017 (Contract No. C35360).
Rec: By Minute Motion: 1) Approve subject contract with Studio Instrument
Rentals Palm Springs, Palm Desert, California, for Professional Staff,
Instrumental Equipment, and Sound and Lighting Services in
conjunction with City -Produced Concerts for FY 2016-2017;
2) authorize Mayor to execute said contract — funds are available in
Account No. 1104416-4306101.
Q. REQUEST FOR APPROVAL of Amendment No. 2 to Contract No. C33082 —
El Paseo Courtesy Carts - Additional Operations and Event Services in the
Amount of $5,000.
Rec: By Minute Motion: 1) Approve Amendment No. 2 to the subject
contract with Glyn Donald Gray d.b.a. GDG in the amount of $5,000
for Additional Operations and Event Services; 2) authorize
reallocation of the original total contract amount to be used for
expenditures related to hourly operations, special events, or
maintenance —funds were appropriated during Mid -Year Adjustments
and are available in Account No. 1104416-4368100 - Courtesy Carts.
7
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
R. REQUEST FOR RATIFICATION of a Second Amendment to Contract with
The Lew Edwards Group Relating to Strategic Consulting Services in the
Amount of $22,850 and Appropriation for Same (Contract No. C34330).
Rec: By Minute Motion: 1) Ratify a Second Amendment to subject contract
with The Lew Edwards Group in the amount of $22,850 for additional
community surveying services to the City; 2) appropriate funds in the
amount of $22,850 from the Unobligated General Fund to
Professional - Other Administration Account No. 1104430-4309000
for payment of the amended agreement; 3) authorize Interim City
Manager to execute said amendment.
S. REQUEST FOR APPROVAL of Change Order No. 1 to Contract
No. C35010 — Freedom Park and Hovley Soccer Park Playground
Resurfacing Project (Project No. 924-16).
Rec: By Minute Motion: 1) Approve Change Order No. 1 in the amount of
$1,101 to the subject contract with T. J. Janca Construction, Inc.,
Orange, California, for the Freedom Park and Hovley Soccer Park
Playground Resurfacing Project; 2) authorize Director of Finance to
move $1,101 from contingency to base for the project; 3) authorize
Mayor to execute Change Order No. 1 — funds are available in
Account No. 4304618-4400100 - Park Funds Reserve.
T. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C34700 — 2016
Parking Lot Maintenance Project (Project No. 750-16) (S 2 Sealing and
Striping, Palm Desert, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
U. REQUEST FOR ACCEPTANCE OF WORK for Contract
No. C35020 — 2016 Basketball Resurfacing at Civic Center Park and
Freedom Park (Project No. 946-16) (Pacific Tennis Courts, Inc., Moorpark,
CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
8
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
V REQUEST FOR AUTHORIZATION of Out -of -State Travel for Director of
Public Works to Attend the International Transportation Engineers 2016
Western District Annual Meeting in Albuquerque, New Mexico - July 10-13.
Rec: By Minute Motion, authorize Out -of -State Travel for Director of
Public Works to attend the International Transportation Engineers
(ITE) 2016 Western District Annual Meeting in Albuquerque,
New Mexico, from July 10 through July 13 — funds are available in
Account No. 1104300-4312000 - Administration
Conference/Seminars/Workshops.
Action:
XI. CONSENT ITEMS HELD OVER
XII. RESOLUTIONS
A. RESOLUTION NO. 2016 - 49 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, INCREASING THE
RESIDENT GOLF RATE AT THE DESERT WILLOW GOLF RESORT TO
$50.00 BASED ON CONSUMER PRICE INDEX (CPI).
Rec: Waive further reading and adopt.
Action:
XIII. ORDINANCES
A. For Introduction:
None
9
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
B. For Adoption:
1. ORDINANCE NO. 1306 - AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING A
ZONING ORDINANCE AMENDMENT TO PALM DESERT
MUNICIPAL CODE SECTION 25.16.050 - DEVELOPMENT
STANDARDS, ADDING A PROVISION TO ALLOW FOR HEIGHT
EXCEPTIONS WITHIN THE OFFICE PROFESSIONAL (O.P.) ZONE
SUBJECT TO APPROVAL BY THE PLANNING COMMISSION.
Rec: Waive further reading and adopt.
Action:
XIV. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT FOR THE 2016 TRAFFIC
SIGNAL L.E.D. INDICATION REPLACEMENT PROGRAM TO SIEMENS
INDUSTRY, INC., IN THE AMOUNT OF $78,900 (CONTRACT NO. C35210,
PROJECT NO. 586-16).
Rec: By Minute Motion: 1) Award subject contract for the 2016 Traffic
Signal LED Replacement Project to Siemens Industry, Inc., Riverside,
California, in the amount of $78,900; 2) authorize Director of Finance
to set aside a 10% contingency in the amount of $7,890 for the
project; 3) authorize Mayor to execute said contract — funds are
available in Account No. 2134250-4400100 - Measure "A."
Action:
B. REQUEST FOR APPROVAL OF VOLUNTARY COLLECTION
AGREEMENT WITH AIRBNB, INC., TO COLLECT AND REMIT
TRANSIENT OCCUPANCY TAXES ON BEHALF OF USERS IN THE
CITY OF PALM DESERT (CONTRACT NO. C35370).
Rec: By Minute Motion: 1) Approve Voluntary Collection Agreement with
Airbnb to collect and remit Transient Occupancy Taxes on behalf of
users in the City of Palm Desert; 2) authorize Director of Finance to
execute the agreement.
Action:
10
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
C. REQUEST FOR APPROVAL OF AN AGREEMENT WITH ALLIED
AFFORDABLE HOUSING, LLC, TO PROVIDE A ONE-TIME SUBSIDY FOR
UP TO FIVE (5) UNITS IN THE ARC VILLAGE DEVELOPMENT IN AN
AMOUNT NOT TO EXCEED $250,000 (CONTRACT NO. C34970A).
Rec: By Minute Motion: 1) Approve an agreement with Allied Affordable
Housing, LLC, to provide a subsidy for up to five (5) units within ARC
Village, in an amount not to exceed $250,000, for income -restricted
households in which at least one member is an employee within the
jurisdictional boundaries of the City of Palm Desert; 2) authorize legal
counsel to prepare and finalize an agreement to effectuate the intent
of the actions taken herewith; 3) appropriate $250,000 from the
Housing Mitigation Fund to Account No. 2144490-4390101;
4) authorize the Mayor and/or the City Manager to execute any
documents consistent with the actions taken herewith.
Action:
D. INFORMATIONAL REPORT REGARDING PROPOSED INCREASE IN
WATER SERVICE AND CONSUMPTION CHARGES BY THE COACHELLA
VALLEY WATER DISTRICT.
Rec: By Minute Motion, receive and file information regarding proposed
increase in water service and consumption charges by the
Coachella Valley Water District.
Action:
E. REQUEST FOR APPROVAL OF THE MANAGEMENT DISTRICT PLAN
FOR, AND ORDER THE LEVY AND COLLECTION OF ASSESSMENTS
WITHIN, THE PRESIDENT'S PLAZA I PROPERTY AND BUSINESS
IMPROVEMENT DISTRICT FOR FISCAL YEAR 2016-2017.
Rec: Waive further reading and adopt: 1) Resolution No. 2016 - 50,
approving the President's Plaza I Property and Business Improvement
District Management District PIan for FY 2016-2017; 2) Resolution
No. 2016 - 51, ordering the levy and collection of assessments within
the President's Plaza I Property and Business Improvement District
for FY 2016-2017.
Action:
11
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
F. REQUEST FOR APPROVAL OF DOWN PAYMENT ASSISTANCE LOANS
FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS
PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE
HOUSING COST ASSOCIATED WITH A DIRECT SALE IN DESERT ROSE,
75464 ORANGE BLOSSOM LANE (APN 634-062-002) (JOINT
CONSIDERATION WITH THE PALM DESERT HOUSING AUTHORITY).
Rec: By Minute Motion:
Action:
1) Approve a silent down payment assistance loan associated
with a direct sale in Desert Rose, not to exceed 40% of the
sales price ($126,840) of the home to ensure an affordable
housing cost pursuant to California Health and Safety Code
Section 50052.5, for a qualified low- or moderate -income
household from any available funding source restricted for
such purpose (Low and Moderate Income Housing Asset
Fund, BEGIN Fund, and Housing Mitigation).
2) Authorize payment of the transaction costs, if necessary, for
the purpose of repairs required for closing, fees customary to
real estate transactions in Riverside County, including escrow,
title, FHA fees, inspections, vermin eradication, commissions,
and disclosures, up to a maximum of $3,500.
3) Authorize use of the Desert Rose Sales Program and
documents, including the restrictive covenant and loan
documents for the applicable funding source, and authorize
Mayor to execute.
4) Authorize the Director of Finance to draw monies from the
relative funds to facilitate the transaction.
5) Authorize the Authority Chairman and/or the Authority's
Executive Director, or his designee, to finalize and execute any
ancillary documents necessary to effectuate the actions taken
herewith — monies are available in the appropriate account in
the Low and Moderate Income Housing Asset Fund,
BEGIN Fund, and Housing Mitigation Fund.
12
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
XV. CONTINUED BUSINESS
A. REQUEST FOR APPROVAL OF AMENDMENT NO. 2 TO CONTRACT
WITH PREMIER HOLIDAY DESIGN FOR PURCHASING REPLACEMENT
LIGHTING MATERIALS AND APPROVING A LABOR COST INCREASE
FOR THE CITY'S EL PASEO SEASONAL LIGHTING AND DECOR
PROGRAM IN THE AMOUNT OF $79,278.76 (CONTRACT NO. C32980)
(Continued from the meeting of May 26, 2016).
Rec: By Minute Motion: 1) Approve Amendment No. 2 to subject contract
with Premier Holiday Design, Palm Desert, California, increasing
annual labor costs by $21,682.90 through 2018 and extending current
contract term through May 31, 2018, amongst other revisions;
2) approve purchase of new LED and snow tube lights for the City's
El Paseo Seasonal Lighting Program in the amount of $57,595.86
and appropriate $57,595.86 from the FY 2015-2016 Unobligated
General Fund to Account No. 1104310-4391001; 3) authorize Interim
City Manager to execute any contractual documents related to these
enhancements to the City's Seasonal Lighting and Decoration
Program (Contract No. C32980); 4) declare existing seasonal decor
purchased in 2008 for the El Paseo medians, with exception of the
seasonal trees/garland, as surplus and dispose of appropriately.
Action:
XVI. OLD BUSINESS
A. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL
SERVICES CONTRACT NO. C33330A- ENGINEERING DESIGN OF THE
ALESSANDRO WEST IMPROVEMENT PROJECT.
Rec: By Minute Motion: 1) Authorize Interim City Manager to execute
Amendment No. 1 to subject contract with The Altum Group in the
amount of $28,860 for the Alessandro West Improvement Project
Design; 2) authorize transfer of contingency in the amount of $10,556
to contract base — funds are currently available in Capital Project
Fund Account No. 4004341-4400100 and will be reimbursed to the
City from bond proceeds, pursuant to the approved Alessandro Bond
Proceeds Funding Agreement; 3) direct staff to postpone formation
of the Property and Business Improvement District for the Alessandro
West Corridor until the improvements are complete and staff
investigates other options to condition the existing commercial
property owners to participate in future maintenance as they
redevelop.
Action:
13
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
XVII. PUBLIC HEARINGS
A. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY
REPORT FOR, AND ORDER THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN, CITY OF PALM DESERT BENEFIT
ASSESSMENT DISTRICT NO. 1 FOR FISCAL YEAR 2016-2017.
Rec: Waive further reading and adopt Resolution No. 2016 - 52, approving
the Engineer's Annual Levy Report for, and ordering the levy and
collection of assessments within, City of Palm Desert Benefit
Assessment District No. 1 for FY 2016-2017, pursuant to the
provisions of The Benefit Assessment Act of 1982.
Action:
B. REQUEST FOR APPROVAL OF THE FINAL ENGINEER'S ANNUAL LEVY
REPORT FOR, AND THE LEVY AND COLLECTION OF ANNUAL
ASSESSMENTS WITHIN, CONSOLIDATED PALM DESERT
LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 1 FOR
FISCAL YEAR 2016-2017.
Rec: Waive further reading and adopt: 1) Resolution No. 2016 - 53,
approving the final Engineer's Annual Levy Report for Consolidated
Palm Desert Landscaping & Lighting Maintenance District No. 1 for
FY 2016-2017; 2) Resolution No. 2016 - 54, ordering the levy and
collection of annual assessments within Consolidated Palm Desert
Landscaping & Lighting Maintenance District No. 1 for FY 2016-2017.
Action:
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
1. City ManaaerMeetina Summaries Reportforthe Period of May 16-27,
2016.
Rec: Receive and file.
Action:
B. CITY ATTORNEY
14
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
C. CITY CLERK
1. Announcement of City Council Study Session on Thursday, June 30,
2016, at 2:00 p.m. in the Administrative Conference Room —
CaIPERS.
Action:
D. PUBLIC SAFETY
1. Fire Department
2. Police Department
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
1. Councilmember Susan Marie Weber's Meeting Summaries Rep ort for
the Period of May 14-29, 2016.
Rec: Receive and file.
Action:
2. Council Reauests for Action/Committee Reports/Comments:
3. Council Consideration of Travel Reauests and Reports:
XIX. ADJOURNMENT
15
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 9, 2016
June 14, 2016
June 15, 2016
June 21, 2016
June 23, 2016
June 28, 2016
June 30, 2016
FUTURE MEETINGS:
12:00 p.m. Architectural Review Commission
Development Services Conference Room
3:00 p.m. Library Promotion Committee
Administrative Conference Room
4:00 p.m. Marketing Committee
Administrative Conference Room
6:00 p.m. Planning Commission
Civic Center Council Chamber
3:00 p.m. Reg. City Council/Successor-RDA Mtgs.
-Will be adiourned to June 30 at 3 o.m.-
9:00 a.m. Cultural Resources Preservation Cmte.
Administrative Conference Room
10:00 a.m. Audit, Investment & Finance Committee
North Wino Conference Room
12:00 p.m. Architectural Review Commission
Development Services Conference Room
3:00 p.m. Adj. Reg. Council/Successor-RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 3rd day of June, 2016. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting.
elle D. lessen, ity Clerk
16
POSTED AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, JUNE 9, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
I11. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Desert Willow Lot Pads-APNs 620-450-012, -014;
620-450-016, -018, -020; 620-370-002, -004, -017, -018,
-020, -033, -043; 620-400-005, -026; 620-400-008, -010
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/ Martin Alvarez/City of
Palm Desert/Successor Agency to the Palm Desert
Redevelopment Agency
Property Owner: Successor Agency to the Palm Desert Redevelopment
Agency
Under Negotiation: x Price x Terms of Payment
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda, including
those received following posting/distribution, are on file in the Office of the City Clerk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611.
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
VI. CONSENT CALENDAR
JUNE 9, 2016
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE
AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD
OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII._
CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the May 26, 2016, Regular Meeting of the Board of Directors of the
Successor Agency to the Palm Desert Redevelopment Agency.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 5/20/2016 and 5127/2016.
Rec: Approve as presented.
Action:
VII. CONSENT ITEMS HELD OVER
VIII. RESOLUTIONS
None
IX. NEW BUSINESS
None
X. CONTINUED BUSINESS
None
XI. OLD BUSINESS
None
2
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING
XII. PUBLIC HEARINGS
None
JUNE 9, 2016
XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency
was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day
of June, 2016. Note: This agenda is subject to amendment up to 72 hours indvance of the meting.
le D. K - - - en, S"retary
3
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JUNE 9, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JUNE 9, 2016
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of May 26, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 5/20/2016 and 5/27/2016 (Joint Consideration with the
Palm Desert City Council).
Rec: Approve as presented.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
2
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JUNE 9, 2016
VIII. NEW BUSINESS
A. REQUEST FOR APPROVAL OF DOWN PAYMENT ASSISTANCE LOANS
FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS
PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE
HOUSING COST ASSOCIATED WITH A DIRECT SALE IN DESERT ROSE,
75464 ORANGE BLOSSOM LANE (APN 634-062-002) (JOINT
CONSIDERATION WITH THE PALM DESERT CITY COUNCIL).
Rec: By Minute Motion:
1) Approve a silent down payment assistance loan associated
with a direct sale in Desert Rose, not to exceed 40% of the
sales price ($126,840) of the home to ensure an affordable
housing cost pursuant to California Health and Safety Code
Section 50052.5, for a qualified low- or moderate -income
household from any available funding source restricted for
such purpose (Low and Moderate Income Housing Asset
Fund, BEGIN Fund, and Housing Mitigation).
2) Authorize payment of the transaction costs, if necessary, for
the purpose of repairs required for closing, fees customary to
real estate transactions in Riverside County, including escrow,
title, FHA fees, inspections, vermin eradication, commissions,
and disclosures, up to a maximum of $3,500.
3) Authorize use of the Desert Rose Sales Program and
documents, including the restrictive covenant and loan
documents for the applicable funding source, and authorize
Mayor to execute.
4) Authorize the Director of Finance to draw monies from the
relative funds to facilitate the transaction.
Action:
5) Authorize the Authority Chairman and/or the Authority's
Executive Director, or his designee, to finalize and execute any
ancillary documents necessary to effectuate the actions taken
herewith — monies are available in the appropriate account in
the Low and Moderate Income Housing Asset Fund,
BEGIN Fund, and Housing Mitigation Fund.
3
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JUNE 9, 2016
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 3rd day of June, 2016. Note: This agenda is subject
to amendment up to 72 hours in advance of the meeting.
e le D. ' Iassen, S- «'-tary
4