HomeMy WebLinkAboutCity_of_PD_Posted_Agendas_06-30-16POSTED AGENDA
ADJOURNED REGULAR MEETINGS OF
The Palm Desert City Council,
Successor Agency to the
Palm Desert Redevelopment Agency,
and
Palm Desert Housing Authority
for
Thursday, June 30, 2016
Civic Center Council Chamber
73510 Fred Waring Drive, Palm Desert, CA 92260
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2:00 P.M. — Study Session - CalPERS (ACR)
3:00 P.M. — Closed Session
4:00 P.M. — Regular Session and Public Hearings
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Please contact the City Clerk's Office, 73510 Fred Waring Drive,
Palm Desert, CA 92260, (760)346-0611, for assistance with access to any
of the Agenda, materials, or participation at the Meeting.
Mission Statement
The City of Palm Desert provides
exemplary and sustainable services, amenities
and programs for the benefit of the community.
Palm Desert City Council
Robert A. Spiegel, Mayor
Jan C. Harnik, Mayor Pro-Tempore
Sabby Jonathan, Councilman
Van G. Tanner, Councilman
Susan Marie Weber, Councilmember
Staff
Justin McCarthy, Interim City Manager
Robert W. Hargreaves, City Attorney
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, City Clerk
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance & Housing/City Treasurer
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Grace L. Mendoza, Deputy City Clerk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING
THURSDAY, JUNE 30, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
1. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item of Closed Session business may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency, or Housing Authority
Boards. Because the Brown Act does not allow the City Council, Successor Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency, or Housing
Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Desert Willow Lot Pads-APNs 620-450-012, -014;
620-450-016, -018, -020; 620-370-002, -004, -017, -018,
-020, -033, -043; 620400-005, -026; 620-400-008, -010
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/ Martin Alvarez/City of
Palm Desert/Successor Agency to the Palm Desert
Redevelopment Agency
Property Owner: Successor Agency to the Palm Desert
Redevelopment Agency
Under Negotiation: x Price x Terms of Payment
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
2) Property: APNs 640-370-018, 640-370-016, 640-370-015
(Entrada del Paseo)
Negotiating Parties:
Agency: Justin McCarthy/Rudy Acosta/Martin Alvarez/
City of Palm Desert
Property Owner: City of Palm Desert
Under Negotiation: x Price x Terms of Payment
3) Property: APN 627-071-013
(San Antonio Circle/Alessandro West)
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/Martin Alvarez/
City of Palm Desert
Property Owner: David & Agnes Holtz
Under Negotiation: x Price x Terms of Payment
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Councilman Sabby Jonathan
VII. INVOCATION - Councilman Van G. Tanner
VIII. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION OF PROCLAMATION DECLARING THE CITY OF
PALM DESERT AS A "PURPLE HEART CITY."
Action:
B. PRESENTATION OF PROCLAMATION DECLARING THURSDAY,
JUNE 30, 2016, AS "STARLIGHT DANCE CENTER DAY" IN THE CITY OF
PALM DESERT.
Action:
C. REQUEST FOR ACCEPTANCE OF THE RESIGNATION OF
EMILY BIRD-HRIVNAK FROM, AND APPOINTMENT OF ERIN SCOTT
AND BARB WAGNER TO THE MARKETING COMMITTEE.
Rec: By Minute Motion: 1) Accept the resignation of Emily Bird-Hrivnak
from the Marketing Committee with very sincere regret; 2) appoint
Erin Scott, Marketing and Public Relations Manager at The Living
Desert to the Marketing Committee to fill the seat formerly held by
Kerry Graves (term December 31, 2019); 3) appoint Barb Wagner,
Director of Sales & Marketing at JW Marriott Desert Springs Resort
to the Marketing Committee to fill the seat formerly held by
Emily Bird-Hrivnak (term December 31, 2017).
Action:
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION XI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Regular City Council Meetings of June 9 and June 23,
2016.
Rec: Approve as presented.
3
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
Dated 5131 /2016, 6/3/2016, and 6/10/2016.
Rec: Approve as presented.
C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 6/3/2016, 6/10/2016, and 6/17/2016 (Joint Consideration
with the Palm Desert Housing Authority).
Rec: Approve as presented.
D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for April 2016
(Joint Consideration with the Successor Agency to the Palm Desert
Redevelopment Agency).
Rec: Receive and file.
E. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Applebees
Neighborhood Grill & Bar, 74990 Frank Sinatra Drive, Palm Desert.
Rec: Receive and file.
F. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Athena, 73121
Country Club Drive, Suite #E7-8, Palm Desert.
Rec: Receive and file.
G. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by Bill's Pizza
Palm Desert, 73196 Highway 111, Palm Desert.
Rec: Receive and file.
H. CITY COMMITTEE AND COMMISSION MEETING MINUTES.
1. Audit, Investment & Finance Committee Meeting of April 26, 2016.
2. Hotel & Signature Events Committee Meeting of October 7, 2015.
3. Marketing Committee Meeting of April 19, 2016.
4. Parks & Recreation Commission Meeting of April 5, 2016.
Rec: Receive and file.
4
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
REQUEST FOR ADOPTION of Resolution to Approve City/County
CalRecycle Payment Program for Fiscal Year 2016-2017.
Rec: Waive further reading and adopt Resolution No. 2016 - 55,
authorizing submittal of application for payment programs and related
authorizations for CalRecycle.
J. REQUEST FOR AUTHORIZATION to Streamline the Use of Various
Vendors and Qualified Service Providers by Approving the Abatement
Services Vendors List, and Granting Exception to Bidding Requirements as
Provided For by Section 3.32.090 of the Palm Desert Municipal Code, for
Fiscal Year 2016-2017.
Rec: By Minute Motion: 1) Approve of and authorize staff to use vendors
on the Abatement Services Vendors List; 2) approve exception to
bidding requirements as provided for by Section 3.32.090 of the
Palm Desert Municipal Code for FY 2016-2017.
K. REQUEST FOR AUTHORIZATION for Use of Named Vendors for Purposes
of Providing Recurring, Routine Services, Supplies, and Maintenance to the
Desert Willow Golf Resort for Fiscal Year 2016-2017.
Rec: By Minute Motion, authorize use of vendors on the Desert Willow Golf
Resort Vendor List for purposes of providing recurring, routine
services, supplies, and maintenance to the Desert Willow Golf Resort
in an amount not to exceed $25,000 per vendor for FY 2016-2017,
pursuant to Section 3.32.110 of the Palm Desert Municipal Code.
L. REQUEST FOR APPROVAL of Vendors on an Authorized Public Safety
Vendors List for Related Equipment Repairs, Equipment Purchases, and
Specialty Services, Utilized by the Palm Desert Police and Fire Departments
for Fiscal Year 2016-2017.
Rec: By Minute Motion, approve the FY 2016-2017 Authorized Public
Safety Vendors List as presented in the Riverside County Sheriffs
Department Memorandum dated June 15, 2016, and Riverside
County Fire Department List dated June 21, 2016 — funds for this
purpose are requested in the FY 2016-2017 Budget.
5
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
M. REQUEST FOR APPROVAL_ of Amendment Four to the AB2766
Memorandum of Understanding (MOU) Between Coachella Valley
Association of Governments (CVAG) and Member Jurisdictions for the
Purpose of the Regional PM10 Street Sweeping Program and Related
Activities.
Rec: By Minute Motion: 1) Approve Amendment Four to AB2766
Memorandum of Understanding (MOU) between CVAG and Member
Jurisdictions for the purpose of the Regional PM10 Street Sweeping
Program and related activities commencing July 1, 2016, through
June 30, 2020; 2) authorize City Manager to execute Amendment
Four to the AB2766 MOU.
N. REQUEST FOR AUTHORIZATION to Reject All Bids for the Purchase of
Gasoline and Diesel Fuel and Authorize City Clerk to Re -Advertise.
Rec: By Minute Motion: 1) Reject all bids received for the purchase of
gasoline and diesel fuel; 2) authorize City Clerk to re -advertise and
call for bids for subject purchase agreement; 3) authorize extension
of the current fiscal year purchasing agreement for a period of 90
days, or until the project is bid again, whichever occurs first.
O. REQUEST FOR AUTHORIZATION of a Three -Month Extension of Contract
with Wurms Janitorial Services, Inc., to Provide Janitorial Services at the
Palm Desert Sheriffs Substation at 73520 Fred Waring Drive (Contract
No. C33050).
Rec: By Minute Motion, authorize: 1) Approval of a three-month extension
of subject contract with Wurms Janitorial Services, Inc., Corona,
California, for the period of July 1 - October 1, 2016; 2) staff to
advertise bids for janitorial services at the Palm Desert Police
Department Substation located at 73520 Fred Waring Drive.
0
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
P. REQUEST FOR AUTHORIZATION to Install a Fence and Additional
Landscaping at the Palm Desert Early Childhood Education Center, Located
at 44911 Cabrillo Avenue, In an Amount Not to Exceed $15,000 (Contract
No. C35420).
Rec: By Minute Motion: 1) Authorize installation of a fence and planting of
additional landscaping at the Palm Desert Early Childhood Education
Center, located at 44911 Cabrillo Avenue; 2) appropriate $15,000
from the FY 2016-2017 Unobligated General Fund Reserves and
transfer into Account No. 1104614-4332501 for this purpose;
3) authorize Interim City Manager to initiate project and execute a
contract with vendor submitting the lowest bid received.
Q. REQUEST FOR APPROVAL of a One -Year Extension with Raimi +
Associates, Inc., for Professional Services Related to the Ongoing General
Plan Update (Contract No. C33241).
Rec: By Minute Motion: 1) Approve subject one-year contract extension
with Raimi + Associates, Berkeley, California, for Professional
Services Related to the Ongoing General Plan Update; 2) authorize
Mayor to execute said contract extension -- funds are available as
previously allocated by City Council for this purpose.
R. REQUEST FOR APPROVAL of Amendment No. 2 to Contract with Judicial
Data Services, Renewing Services for the Period from July 1, 2016 -
June 30, 2017, for the Processing of Parking Citations (Contract
No. C33842).
Rec: By Minute Motion: 1) Approve Contract Services Amendment No. 2
to subject contract with Judicial Data Services from July 1, 2016 -
June 30, 2017, For the Renewal of Processing of Parking Citations;
2) authorize Mayor to execute Contract Services Amendment No. 2
for same — funds will be made available in Account
No. 110-4470-412-3090with approval of the Proposed FY2016-2017
Budget.
S. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C35010 — New
Playground Surfaces for Freedom Park and Hovley Soccer Park (Project
No. 924-16) (T. J. Janca Construction, Inc., Orange, CA).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
7
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
T. REQUEST FOR AUTHORIZATION for City Council to Designate Turf on the
El Paseo Medians as Active Use Areas and Direct Interim City Manager to
Send a Letter to the Coachella Valley Water District (CVWD) Appealing the
Ornamental Turf Designation.
Rec: By Minute Motion: 1) Designate turf on the El Paseo Medians as
Active Use Areas; 2) direct Interim City Manager to send a letter to the
Coachella Valley Water District, appealing the Ornamental Turf
Designation.
Action:
XI. CONSENT ITEMS HELD OVER
XII. RESOLUTIONS
A. RESOLUTION NO. 2016 - 56 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE FINAL
SUBDIVISION MAP OF TRACT NO. 36874 AND THE IMPROVEMENT
AGREEMENT RELATED THERETO (Portola PD, LLC, Applicant).
Rec: Waive further reading and adopt.
Action:
XIII. ORDINANCES
A. For Introduction:
None
B. For Adoption:
None
D
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
XIV. NEW 13USINESS
A. REQUEST FOR APPROVAL OF ACTIONS RELATIVE TO THE 2016
GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF
PALM DESERT ON TUESDAY, NOVEMBER 8.
Rec: Waive further reading and adopt:
1) Resolution No. 2016 - 57, calling for the holding of a General
Municipal Election to be held on Tuesday, November 8, 2016,
for the election of certain officers as required by the provisions
of the Laws of the State of California and the Charter of the
City of Palm Desert.
2) Resolution No. 2016 - 58, requesting the Board of Supervisors
of the County of Riverside to consolidate a General Municipal
Election to be held on Tuesday, November 8, 2016, with the
Statewide General Election to be held on the date pursuant to
§ 10403 of the Elections Code.
3) Resolution No. 2016 - 59, adopting regulations for candidates
for elective office pertaining to candidates' statements
submitted to the voters at an Election to be held on Tuesday,
November 8, 2016.
Action:
B. REQUEST FOR APPROVAL OF A ONE-YEAR EXTENSION TO
CONTRACT WITH DEDICATED BUILDING SERVICES, LLC, TO
PERFORM JANITORIAL SERVICES FOR THE CITY OF PALM DESERT
PARKVIEW OFFICE COMPLEX FOR FISCAL YEAR 2016-2017 IN THE
AMOUNT OF $76,690 (CONTRACT NO. C33871).
Rec: By Minute Motion, approve the one-year extension of subject contract
with Dedicated Building Services, LLC, Studio City, California, to
Perform Janitorial Services at the City of Palm Desert Parkview Office
Complex for FY 2016-2017 in the amount of $76,890
($6,407.501month) — funds are available in Fund 510.
Action:
9
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
C. REQUEST FOR APPROVAL OF THE EXTENSION OF PROFESSIONAL
SERVICES AGREEMENTS FOR DEPARTMENT OF BUILDING & SAFETY
PLAN REVIEW SERVICES — FISCAL YEAR 2016-2017 — IN A TOTAL
AMOUNT NOT TO EXCEED $70,000.
Rec: By Minute Motion, authorize extension of Professional Service
Agreements for Building Plan Review Services for FY 2016-2017 in
a total not to exceed $70,000 with: 1) Scott Fazekas & Associates
(Contract No. C34471A); 2) Willdan Engineering (Contract
No. C34471 B); 3) CSG, Inc. (Contract No. C34471 C) — funds will be
available in the FY 2016-2017 Budget, Account
No. 1104420-4301000.
Action:
D. REQUEST FOR APPROVAL OF CONTRACT AMENDMENT WITH
FG CREATIVE, INC., IN THE AMOUNT OF $243,000 FOR ADVERTISING
SERVICES AND EXPENDITURES FOR THE EL PASEO BUSINESS
IMPROVEMENT DISTRICT (CONTRACT NO. C34481).
Rec: By Minute Motion: 1) Approve subject Contract Amendment in the
amount of $243,000 ($45,000 in Agency Retainer Fees and $198,000
in Advertising and Promotional Expenditures); 2) authorize the City
Attorney to make non -substantive changes to the contract
amendment and Mayor to execute same — funds have been included
in the proposed Financial Plan for 2016-2017 - Other Advertising,
Account No. 2714491-4321500 — this expenditure is not part of the
General Fund.
Action:
E. REQUEST FOR AWARD OF CONTRACT EXTENSION TO
H&L PARTNERS TO PROVIDE MARKETING SERVICES FOR FISCAL
YEAR 2016-2017 (CONTRACT NO. C34641).
Rec: By Minute Motion: 1) Award subject contract extension to H&L
Partners for Marketing Services — FY 2016-2017; 2) authorize City
Attorney to make non -substantive changes to the contract and Mayor
to execute the agreement on behalf of the City — funds have been
budgeted in FY 2016-2017 for this purpose, Account
No. 1104417-4309000.
Action:
10
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 20'16
F. REQUEST FOR AWARD OF CONTRACT FOR CONSTRUCTION OF THE
PORTOLA AVENUE IMPROVEMENTS AT EL PASEO TO ALL AMERICAN
ASPHALT IN THE AMOUNT OF $440,730 (CONTRACT NO. C35170,
PROJECT NO.630-16).
Rec: By Minute Motion: 1) Waive bid irregularity and award subject
contract, including Bid Alternate #1, for Construction of the Portola
Avenue Improvements at El Paseo to All American Asphalt, Corona,
California, in the amount of $440,730; 2) authorize Directorof Finance
to set aside a 10% contingency in the amount of $44,073;
3) appropriate $490,000 from Unobligated Fund 400 to the project
account for the contract, contingency, and professional services
related to the project; 4) authorize Mayor to execute said contract —
project will be funded through Fund 400 and Bond Funds are
available for this purpose pursuant to Exhibit B of the Consolidated
Non -Housing Bond Proceeds Funding Agreement dated February 12,
2015, between the Successor Agency and the City; therefore, funds
will be reimbursed to Fund 400 upon completion of the project.
Action:
G. REQUEST FOR AWARD OF CONTRACTS TO ALARM MONITORING
SERVICES, INC., FOR THE CITY FACILITIES FIRE AND SECURITY
ALARM MONITORING AND IMPROVEMENTS PROJECT (PROJECT
NO. 780-14).
Rec: By Minute Motion: 1) Reject the low bid by O'Linn Executive Security
Alarm Service as non -responsive; 2) award Contract No. C35300A to
Alarm Monitoring Services, Inc., Palm Desert, California, for the
construction improvements associated with Project No. 780-14 in an
amount not to exceed $13,052.50; 3) authorize Director of Finance to
set aside a 10% contingency for the project ($1,305.25); 4) award
Contract No. C35300B to Alarm Monitoring Services, Inc., Palm
Desert, California, for the Alarm Monitoring Services associated with
Project No. 780-14 in an amount not to exceed $420/month and
$25,200 for 60 months; 5) authorize Mayor to execute said
contracts — funds for the construction improvements are available in
Account Nos. 1104340-4331000, 1104330-4331000, and
1104344-4331000; and for the Alarm Monitoring Services in Account
Nos. 1104340-4309000, 1104330-4331000, and 1104344-4309000.
Action:
11
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
H. REQUEST FOR AWARD OF CONTRACT TO CLIENTFIRST
TECHNOLOGY CONSULTING IN AN AMOUNT OF $63,715 FOR
INFORMATION TECHNOLOGY MASTER PLAN SERVICES (CONTRACT
NO. C35430).
Rec: By Minute Motion:1) Award subject contract to ClientFirst Technology
Consulting in the amount of $63,715; 2) authorize Interim City
Manager to execute same; 3) appropriate $63,715 from the General
Fund Unobligated Reserves for this project.
Action:
REQUEST FOR APPROVAL OF A THREE-YEAR AGREEMENT FOR AN
EMERGENCY SERVICES COORDINATOR WITH THE COUNTY OF
RIVERSIDE EMERGENCY MANAGEMENT DEPARTMENT, IN AN
AMOUNT NOT TO EXCEED $195,246 (CONTRACT NO. C35440).
Rec: By Minute Motion, approve a three-year Agreement for an Emergency
Services Coordinator with the County of Riverside Emergency
Management Department in an amount not to exceed $195,246, and
authorize the Interim City Manager to execute it.
Action:
J. REQUEST FOR APPROVAL OF A LEASE AGREEMENT BETWEEN THE
CITY OF PALM DESERT AND CALIFORNIA STATE UNIVERSITY,
SAN BERNARDINO - PALM DESERT CAMPUS, OUTLINING TERMS FOR
USE OF A PORTION OF UNIVERSITY VILLAGE PARK EAST FOR A
COMMUNITY GARDEN FOR STUDENT EDUCATIONAL PURPOSES
(CONTRACT NO. C35450).
Rec: By Minute Motion, approve the Lease Agreement, permitting
California State University, San Bernardino - Palm Desert Campus,
(PDC) to enter into a three-year lease of the vacant community
garden space located at University Village Park East (a portion of
APN 694-190-039), with option for three, one-year renewal periods —
no associated fiscal impact.
Action:
12
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
K. REQUEST FOR REVIEW AND APPROVAL OF OUTSIDE AGENCY
FUNDING (CHARITABLE CONTRIBUTIONS) FOR FISCAL
YEAR 2016-2017.
Rec: By Minute Motion:
1) Approve award of charitable contributions in the amount of
$146,934 to the agencies listed in the accompanying staff
report, with associated restrictions and conditions.
2) Set aside $10,000 for further discussion with Desert Sands
Unified School District ECE (Early Childhood Education) to
determine programs to which this funding can be applied.
3) Reserve decision on Coachella Valley Repertory Theatre until
a determination is made regarding Palm Desert School
Transportation.
4) Pending approval of the Fiscal Year 2016-2017 City of
Palm Desert Financial Plan, authorize Mayor to execute
agreements with agencies awarded funding.
5) Accept the modifications to the Outside Agency Funding
Guidelines for Fiscal Year 2016-2017 — approval of the request
will result in the listed agencies receiving the designated
amounts as a Charitable Contribution for FY 2016-2017, with
funds included in the FY 2016-2017 Financial Plan in Account
Nos. 1104800-4388000 and 11048004388100.
Action:
L. REQUEST FOR APPROVAL OF FUNDING COMMITMENT OF $50,000 TO
THE COACHELLA VALLEY ECONOMIC PARTNERSHIP'S 2016/2017
FISCAL BUDGET.
Rec: By Minute Motion, approve a funding commitment of $50,000 to the
Coachella Valley Economic Partnership's (CVEP) 2016/2017 fiscal
budget — funds have been included in the proposed General Fund
Budget for 2016-2017 under the Economic Development Dues,
Account No. 1104430-4363000.
Action:
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
M. CONSIDERATION OF RECOMMENDED CHANGES IN CLASSIFICATIONS
AND ALLOCATED STAFF FOR FISCAL YEAR 2016-2017.
Rec: By Minute motion, approve recommended changes in classifications
and allocated staff, as presented, for FY 2016-2017.
Action:
XV. CONTINUED BUSINESS
None
XVI. OLD BUSINESS
A. REQUEST FOR AUTHORIZATION TO PROCEED WITH THE
REFURBISHMENT AND RELOCATION OF A GENERATOR TO THE
JOSLYN CENTER LOCATED AT 73750 CATALINA WAY.
Rec: By Minute Motion, authorize staff to:
1) Proceed with the refurbishment and relocation of a refurbished
generator (under Option 1 in the accompanying staff report) at
the Joslyn Center located at 73750 Catalina Way.
2) Advertise for bids for placement of a refurbished emergency
generator at the Joslyn Center (Contract No. C34370).
Action:
14
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
XVII. PUBLIC HEARINGS
A. CONSIDERATION OF THE ADOPTION OF THE PROPOSED
OPERATIONAL BUDGETS AND COMPREHENSIVE FINANCIAL PLAN
FOR FISCAL YEAR 2016-2017 (JOINT CONSIDERATION WITH THE
PALM DESERT HOUSING AUTHORITY).
Rec: 1) Conduct a Joint Public Hearing on the proposed City and
Housing Authority Operational Budgets, Appropriations Limit,
and Salary Schedule, Salary Ranges, and Allocated
Classifications.
2) Waive further reading and adopt Resolution No. 2016 - 60,
adopting the City's Operational Budget and Financial Plan for
the Fiscal Year July 1, 2016, through June 30, 2017.
3) Waive further reading and adopt Resolution No. 2016 - 61,
establishing the Appropriations Limit for the Fiscal Year 2016-
2017.
4) Waive further reading and adopt Resolution No. HA - 79,
adopting a Palm Desert Housing Authority Operational Budget
and Financial Plan for the Fiscal Year July 1, 2016, through
June 30, 2017.
5) Waive further reading and adopt Resolution No. 2016 - 62,
setting the Fiscal Year 2016-2017 Salary Schedule, Salary
Ranges, and Allocated Classifications.
6) By Minute Motion, approve Out -of -State Travel as listed in the
accompanying memo.
Action:
15
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING JUNE 30, 2016
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
1. City Manaaer Meetina Summaries Reoort for the Period of
May 30 - June 17, 2016.
Rec: Receive and file.
Action:
B. CITY ATTORNEY
C. CITY CLERK
1. Consideration of the 2016 Summer Schedule for Regular City Council
Meetings (July and August).
Rec: Provide direction regarding the Summer 2016 Meeting
Schedule.
Action:
2. Reauest for Designation of Voting Delegate(s) and Alternate(s) to the
League of California Cities 2016 Annual Conference - October 5-7,
Long Beach.
Rec: By Minute Motion, appoint Voting Delegate(s) and Alternate(s)
for the League of California Cities 2016 Annual Conference
and direct City Clerk to so notify the League of same.
Action:
D. PUBLIC SAFETY
1. Fire Department
2. Police Deoartment
16
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT CITY COUNCIL MEETING
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
JUNE 30, 2016
1. Councilmember Susan Marie Weber's Meetina Summaries Report for
the Period of May 31 - June 26, 2016.
Rec: Receive and file.
Action:
2. Council Reauests for Action/Committee Reports/Comments:
3. Council Consideration of Travel Reauests and Reports:
XIX. ADJOURNMENT
FUTURE MEETINGS:
July 4, 2016
1:30 p.m.
Oversight Board
-To be adiourned to later date-
6:00 p.m.
Youth Committee
-CANCELED- Summer Schedule
July 5, 2016
8:30 a.m.
Parks & Recreation Commission
Administrative Conference Room
6:00 p.m.
Planning Commission
Civic Center Council Chamber
July 12, 2016
12:00 p.m.
Architectural Review Commission
Development Services Conference Room
July 13, 2016
9:00 a.m.
Art In Public Places Commission
Development Services Conference Room
3:30 p.m.
Housing Commission
North Wina Conference Room
3:30 p.m.
Public Safety Commission
Administrative Conference Room
July 14, 2016
3:00 p.m.
Reg. City Council/Successor-RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 24th day of June, 2016. Note: This agenda is subject
to amendment up to 72 hours in advance of the meeting.
Raehelle D. Klassen, CifClerk
17
POSTED AGENDA
ADJOURNED REGULAR
MEETING OF THE
BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, JUNE 3012016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
11. ROLL CALL
111. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: Desert Willow Lot Pads-APNs 620-450-012, -014;
620-450-016, -018, -020; 620-370-002, -004, -017,-018,-020,
-033, -043; 620-400-005, -026; 620-400-008, -010
Negotiating Parties:
Agency: Justin McCarthy/Rudy P. Acosta/ Martin Alvarez/City of
Palm Desert/Successor Agency to the Palm Desert
Redevelopment Agency
Property Owner: Successor Agency to the Palm Desert Redevelopment
Agency
Under Negotiation: x Price x Terms of Payment
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
POSTED AGENDA
ADJOURNED REGULAR SUCCESSOR AGENCY TO
THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 30, 2016
Reports and documents relating to each of the following items listed on the agenda, including
those received following posting/distribution, are on rile in the Office of the City Clerk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611.
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
VI. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE
AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD
OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII.
CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the June 9 and June 23, 2016, Regular Meetings of the Board of
Directors of the Successor Agency to the Palm Desert Redevelopment Agency.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 6/3/2016 - (2), 6/10/2016, and 6/17/2016.
Rec: Approve as presented.
C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for April 2016 (Joint
Consideration with the Palm Desert City Council).
Rec: Receive and file.
Action:
VII. CONSENT ITEMS HELD OVER
Vlll. RESOLUTIONS
None
POSTED AGENDA
ADJOURNED REGULAR SUCCESSOR AGENCY TO
THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 30, 2016
IX. NEW BUSINESS
None
X. CONTINUED BUSINESS
None
XI. OLD BUSINESS
None
XII. PUBLIC HEARINGS
None
XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency
was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 24th
day of June, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the
meeting.
Ra he1fe D. Klas es n, Naretary
POSTED AGENDA
-- ADJOURNED REGULAR
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JUNE 30, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
IL ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT HOUSING AUTHORITY MEETING JUNE 30, 2016
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER,
SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of June 9, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 61312016, 6/10/2016, and 6/17/2016 (Joint Consideration
with the Palm Desert City Council).
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES for the Meeting of May 11, 2016.
Rec: Receive and file.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
Vill. NEW BUSINESS
None
1X. CONTINUED BUSINESS
None
2
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT HOUSING AUTHORITY MEETING
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
A. CONSIDERATION OF THE
OPERATIONAL BUDGETS AND
FOR FISCAL YEAR 2016-2017
PALM DESERT CITY COUNCIL).
JUNE 30, 2016
ADOPTION OF THE PROPOSED
COMPREHENSIVE FINANCIAL PLAN
(JOINT CONSIDERATION WITH THE
Rec: 1) Conduct a Joint Public Hearing on the proposed City and
Housing Authority Operational Budgets, Appropriations Limit,
and Salary Schedule, Salary Ranges, and Allocated
Classifications.
Action:
2) Waive further reading and adopt Resolution No. 2016 - 60,
adopting the City's Operational Budget and Financial Plan for
the Fiscal Year July 1, 2016, through June 30, 2017.
3) Waive further reading and adopt Resolution No. 2016 - 61,
establishing the Appropriations Limit for the Fiscal Year 2016-
2017.
4) Waive further reading and adopt Resolution No. HA - 79,
adopting a Palm Desert Housing Authority Operational Budget
and Financial Plan for the Fiscal Year July 1, 2016, through
June 30, 2017.
5) Waive further reading and adopt Resolution No. 2016 - 62,
setting the Fiscal Year 2016-2017 Salary Schedule, Salary
Ranges, and Allocated Classifications.
6) By Minute Motion, approve Out -of -State Travel as listed in the
accompanying memo.
3
POSTED AGENDA
ADJOURNED REGULAR
PALM DESERT HOUSING AUTHORITY MEETING JUNE 30, 2016
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 24th day of June, 2016. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting. ---% -
RaChe'lie`D. Klassen, Se retary
4