HomeMy WebLinkAboutCity_of_PD_Posted_Agendas_07-14-16I I I y Of PRIM OESERf
73--5Io FREI) WARING DRIVE
PALm DESERT, CALIFORNIA 92260-2578
TEL:76o 346-o6ii
info@cityofpalmdcscrt.org
NOTICE OF SPECIAL MEETING
OF THE
PALM DESERT CITY COUNCIL
NOTICE IS HEREBY GIVEN that the Palm Desert City Council will convene for a
Special Meeting at 2:00 p.m. on Thursday, July 14, 2016, in the Civic Center
Council Chamber of the Palm Desert Civic Center, 73-510 Fred Waring Drive,
Palm Desert, California 92260. Said meeting will be for the purposes of conducting a
Closed Session, as set forth on the attached agenda.
ROBERT A. SPIEGEL, MAYOR
CITY OF PALM DESERT, CALIFORNIA
July 8, 2016
at
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POSTED AGENDA
SPECIAL MEETING OF
THE PALM DESERT CITY COUNCIL
THURSDAY, JULY 14, 2016 — 2:00 P.M.
COUNCIL CHAMBER CONFERENCE ROOM
73510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA
Disclosable reports and documents relating to the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
(760) 346-0611.
I. CALL TO ORDER
II. ROLL CALL
Ill. ORAL COMMUNICATIONS
Any person wishing to discuss any item of Closed Session business may address the City
Council at this point by stepping to the lectern and aivina his/her name and address for the
record. Remarks shall be limited to a maximum of three minutes unless additional time is
authorized by the City Council. Because the Brown Act does not allow the City Council to
take action on items not on the Agenda, members will not enter into discussion with
speakers but will instead refer the matter to staff for report and recommendation at a future
City Council meeting.
IV. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
1) Property: APNs 640-370-018, 640-370-016, 640-370-015
(Entrada del Paseo)
Negotiating Parties:
Agency: Justin McCarthy/Rudy Acosta/Martin Alvarez/
City of Palm Desert
Property Owner: City of Palm Desert
Under Negotiation: x Price x Terms of Payment
POSTED AGENDA
SPECIAL MEETING OF THE
PALM DESERT CITY COUNCIL JULY 14, 2016
B. Public Employee Appointment pursuantto Government Code Section 54957:
Title of Position: City Manager
C. Public Employee Performance Evaluation pursuant to Government Code
Section 54957:
Title of Position: City Manager
V. RECONVENE - REPORT ON ACTION FROM CLOSED SESSION.
Action:
Vl. ADJOURNMENT TO REGULAR PALM DESERT CITY COUNCIL MEETING FOR
THURSDAY, JULY 14, 2016.
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
24 hours prior to the meeting. Dated this 8th day of July, 2016.
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POSTED AGENDA
Regular Meetings of
The Palm Desert City Council,
Successor Agency to the
Palm Desert Redevelopment Agency,
and
Palm Desert Housing Authority
for
Thursday, July 14, 2016
Civic Center Council Chamber
73510 Fred Waring Drive, Palm Desert, CA 92260
mr Please set your electronic devices to silence mode. -s�
2:00 P.M. -- Special Meeting/Closed Session Begins
4:00 P.M. — Regular Session and Public Hearings
Tips to Help You "Save Our Water." Outdoors _ Invest in a water broom,
which attaches to your hose but uses a combination of air and water pressure to aid
cleaning. Water brooms can use as little as 2.8 gallons per minute (gpm) to remove
dirt, food spills, leaves, and litter from concrete and asphalt, while a standard hose
typically uses 5-20 gpm.
Assistive Listening Devices available upon request.
Please contact the City Clerk's Office, 73510 Fred Waring Drive,
Palm Desert, CA 92260, (760)346-0611, for assistance with access to any
of the Agenda, materials, or participation at the Meeting.
Mission Statement
The City of Palm Desert provides
exemplary and sustainable services, amenities
and programs for the benefit of the community.
Palm Desert City Council
Robert A. Spiegel, Mayor
Jan C. Harnik, Mayor Pro-Tempore
Sabby Jonathan, Councilman
Van G. Tanner, Councilman
Susan Marie Weber, Councilmember
Staff
Justin McCarthy, Interim City Manager
Robert W. Hargreaves, City Attorney
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, City Clerk
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Lori Carney, Director of Human Resources
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Grace L. Mendoza, Deputy City Clerk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, JULY 14, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.*
11. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)*
Any person wishing to discuss any item of Closed Session business may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency, or Housing Authority
Boards. Because the Brown Act does not allow the City Council, Successor Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency, or Housing
Authority meeting.
IV. ADJOURN TO CLOSED SESSION
Reouest for Closed Session:
�k Please refer to the Posted Agenda for the Special Palm Desert City Council
Meeting, convening at 2:00 p.m. on July 14, 2016, for the purpose of
conducting an expanded Closed Session.
At such time as the Closed Session is concluded, which may be prior to
4:00 p.m., the City Council will reconvene to provide announcements of
any reportable action(s). It will then adjourn the Special Meeting until
4:00 p.m., or as soon as practical thereafter, in order to convene the
regular meeting.
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Mayor Robert A. Spiegel
VII. INVOCATION - Councilman Sabby Jonathan
VIII. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivino his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on rile in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION OF PROCLAMATION DECLARING FRIDAY, JULY 15,
2016, AS "SISTER CITIES INTERNATIONAL DAY" IN THE CITY OF
PALM DESERT.
Action:
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION XI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Adjourned Regular City Council Meeting of June 30, 2016.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
Dated 6/24/2016 and 6/30/2016.
Rec: Approve as presented.
C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 6/17/2016, 6/24/2016, 6/30/2016, and 7/1/2016 (Joint
Consideration with the Palm Desert Housing Authority).
Rec: Approve as presented.
D. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS. for May 2016
(Joint Consideration with the Successor Agency to the Palm Desert
Redevelopment Agency).
Rec: Receive and file.
E. AUDIT. INVESTMENT & FINANCE COMMITTEE MINUTES,forthe Meeting
of May 24, 2016.
Rec: Receive and file.
F. RESOLUTION NO. 2016-63 - A Resolution of the City Council of the City of
Palm Desert, California, Setting Forth its Findings and Authorizing the
Destruction of Paper Records That Have Been Digitally Imaged from the
Office of the City Clerk to Rely on the Electronic Record as the Official
Record — Contracts from 1993 to 1995 (Exhibit A).
Rec Waive further reading and adopt.
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
G. RESOLUTION NO.2016-64 - A Resolution of the City Council of the City of
Palm Desert, California, Setting Forth its Findings and Authorizing the
Destruction of Records from the Department of Community Development, as
Indicated on the Records Retention Schedule (Adopted May 14, 2015) —
Records from 2002 through 2011 (Exhibit A).
Rec: Waive further reading and adopt.
H. REQUEST FOR APPROVAL of the City of Palm Desert's Contribution to the
Joslyn Center's Fiscal Year 2016-2017 Capital Improvement Program
Budget in the Amount of $32,085.
Rec: By Minute Motion: 1) Appropriate $32,085 from Account
No. 2314164-4400100; 2) approve the FY 2016-2017 Joslyn Center
Capital Improvement Program Budget as presented and
Palm Desert's Year Three Contribution in the amount of $32,085.
I. REQUEST FOR AUTHORIZATION to Streamline the Use of Vendors for the
Human Resources and Risk Management Departments by Approving the
Authorized Vendors and Service Providers List for Fiscal Year 2016-2017.
Rec: By Minute Motion, approve the Authorized Human Resources and
Risk Management Department Vendor and Service Providers List for
FY 2016-2017 — expenditures included in the FY 2016-2017 Budget;
therefore, no fiscal impact.
J. REQUEST FOR APPROVAL of Renewal of Contract with the Law Firm of
Liebert Cassidy Whitmore (LCW) to Maintain the City's Membership in the
Coachella Valley Employment Relations Consortium (Contract No. C21527).
Rec: By Minute Motion, approve renewal of subject contract with Liebert
Cassidy Whitmore (LCW), Los Angeles, California, for membership
in the Coachella Valley Employment Relations Consortium —funds for
this purpose are available in Account No. 110-4154-415-3121.
K. REQUEST FOR APPROVAL of Two -Year Renewal of Contract with Delta
Dental through June 30, 2018, and Approval of Amendment No.10 Thereto,
Allowing for Amended Termination Language and Revisions to Appendix B:
Code on Dental Procedures & Nomenclature (Contract No. C27650).
Rec: By Minute Motion, approve Amendment No. 10 to subject contract
with Delta Dental through June 30, 2018, and the Mayor to execute
same.
4
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
L. REQUEST FOR APPROVAL of Two -Year Renewal to Vision Service Plan
Agreement through June 30, 2018, with Rate Change (Contract
No. C32510).
Rec: By Minute Motion, approve renewal to Vision Service Plan Agreement
through June 30, 2018, and authorize Mayor to execute same.
M. REQUEST FOR AUTHORIZATION to Finalize Negotiation and Execute
60-Month Lease of a Neopost Mailing System for the City of Palm Desert
(Contract No. C35470).
Rec: By Minute Motion, authorize: 1) Staff to finalize negotiation of 60-
month Lease Agreement for a Neopost IN-700 Mailing System for the
City of Palm Desert, effective August 2016; 2) Mayor to execute said
Lease Agreement, subject to satisfaction of the City Attorney — funds
in an amount not to exceed $5,500 are available in the FY 2016-2017
Budget, Account No. 1104159-4342000 - Office Equipment -Rental,
and will be programmed accordingly in subsequent years.
N. REQUEST FOR APPROVAL of the 2016 Fall Concert Series.
Rec: By Minute Motion:1) Approve the 2016 Fall Concert Series Schedule;
2) approve Contract No. C35480A with Robert Elfaizy in the amount
of $4,550; 3) approve Contract No. C35480B with Calvin Anderson in
the amount of $2,200; 4) approve Contract No. C35480C with Mano
Mirande in the amount of $1,900; 5) approve Contract No. C35480D
with Leftover Cuties in the amount of $4,000; 6) authorize Mayor to
execute said contracts; 7) authorize expenditure with Studio
Instrument Rentals (SIR) of Palm Springs in the amount of $8,800 for
Professional Staff, Instrumental Equipment, and Sound and Lighting
Services in conjunction with the Concerts (Contract No. C35360);
8) authorize expenditure with Alpha Media in an amount not to exceed
$6,000 for radio promotion and live remotes in conjunction with the
Concert Series; 9) authorize miscellaneous expenditures in an
amount not to exceed $3,000 for production of the 2016 Fall Concert
Series — funds are available in Account No. 1104416-4306100.
Cy
k
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
O. REQUEST FOR APPROVAL of the
Enduring Tradition by Gerald Clarke Jr.
Authorization of an Additional $3,500 i
J U LY 14, 2016
n
Rec: By Minute Motion: 1) Approve the purchase of Enduring Tradition by
Gerald Clarke Jr. in the amount of $12,960, inclusive of tax, and of
$3,500 in related expenses for the purchase — totaling $16,460;
2) authorize Mayor to execute a Contract to Purchase the Artwork —
funds are available in Account No. 4364650-4400100.
P. REQUEST FOR APPROVAL of Sponsorship in the Amount of $25,000 with
Desert Biennial for the DesertX Exhibition and for Installation of a Sculpture
at Cap Homme/Ralph Adams Park During Length of the Exhibition (Contract
No. C35500).
Rec: By Minute Motion:1) Approve a sponsorship in the amount of $25,000
with Desert Biennial for its DesertX Exhibition to be held February 22-
April 30, 2017 — funds in the amount of $10,000 are available in the
Public Art Fund - Account No. 4364650-4400100, and funds in the
amount of $15,000 are available in the Marketing Department Budget,
Account No. 1104417-4309000; 2) authorize staff to finalize
negotiations of the Sponsorship and Land Use Agreement with
Desert X and authorize Mayor to execute same, subject to the
satisfaction of the City Attorney; 3) grant use of Cap Hommel
Ralph Adams Park to Desert Biennial from January 9-May 30, 2017;
4) waive all permit and inspection fees associated with Desert X.
Q. CONSIDERATION of a Letter of Opposition for SB 133 (McGuire) —
Transient Occupancy Taxes (TOT).
Rec: By Minute Motion, approve a letter of opposition for SB 133
(McGuire).
R. REQUEST FOR AUTHORIZATION to Release Maintenance Security on File
for Improvements to Tract No. 36554 (Pearwood Ventures, LLC, Applicant).
Rec: By Minute Motion, authorize City Clerk to release the Maintenance
Bond on file for improvements to Tract No. 36554.
6
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
S. REQUEST FOR AUTHORIZATION to Release Maintenance Security on File
for Improvements to Tract No. 36554-1 (Pearwood Ventures, LLC,
Applicant).
Rec: By Minute Motion, authorize the City Clerk to release the Maintenance
Bond on file for improvements to Tract No. 36554-1.
T. REQUEST FOR AUTHORIZATION to Release Maintenance Security on File
for Improvements to Tract No. 36554-2 (Pearwood Ventures, LLC,
Applicant).
Rec: By Minute Motion, authorize the City Clerk to release the Maintenance
Bond on file for improvements to Tract No. 36554-2.
Action:
XI. CONSENT ITEMS HELD OVER
XII. RESOLUTIONS
None
XIII. ORDINANCES
A. For Introduction:
None
B. For AdoDtion:
None
XIV. NEW BUSINESS
A. REQUEST FOR APPROVAL OF FUNDS AND PAYMENT TO SUNGARD
PUBLIC SECTOR FOR ANNUAL COMPUTER SOFTWARE
MAINTENANCE IN THE AMOUNT OF $60,715.05.
Rec: By Minute Motion, approve payment to SunGard Public Sector in the
amount of $60,715.05 to provide computer software maintenance for
one year — funds are available in Account No. 1104190-4336000.
Action:
7
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
B. REQUEST FOR AWARD OF CONTRACT TO CROP PRODUCTION
SERVICES IN AN AMOUNT NOT TO EXCEED $158,215.16 FOR
PURCHASE OF 140,000 POUNDS OF RYE GRASS SEED FOR THE
DESERT WILLOW GOLF RESORT (CONTRACT NO. C35400).
Rec: By Minute Motion: 1) Award subject contract to Crop Production
Services, San Jacinto, California, to purchase 140,000 pounds of
grass seed in an amount not to exceed $158,215.16 for the
Desert Willow Golf Resort - FY 2016-2017; 2) authorize Mayor to
execute said contract — funds are available in Course and Grounds
Expenses Account No. 5204195-4803100.
Action:
C. REQUEST FOR AUTHORIZATION OF FUNDING OF EVENTS FOR FIRST
WEEKEND 2016-2017.
Rec: By Minute Motion:
Action:
1) Approve sponsorship in the amount of $20,000 with Westfield
Palm Desert for the November 4, 2016, First Weekend Event
entitled STREET to be located on the top floor of the western
parking structure — funds are available in Account
No. 1104416-4306201 (Contract No. C35510).
2) Authorize staff to finalize negotiations of the subject contract
with Westfield for STREET and authorize Mayor to execute
same, subject to satisfaction of the City Attorney.
3) Approve expenditure in the amount of $45,000 for the
February 4, 2017, First Weekend event entitled Swing `N Hops
Street Party to be located on El Paseo between San Pablo
Avenue and Larkspur Lane — funds are available in Account
No. 1104416-4306101.
4) Authorize closing a portion of El Paseo on February 4, 2017,
between San Pablo Avenue and Larkspur Lane for the
Swing `N Hops Event.
5) Authorize the sale and consumption of alcoholic beverages on
City -owned property in association with all First Weekend
Events, including STREET and Swing `N Hops Street Party.
0
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
D. REQUEST FOR APPROVAL OF A PROFESSIONAL SERVICES
CONTRACT IN AN AMOUNT NOT TO EXCEED $95,382 WITH SARGENT
TOWN PLANNING, INC., FOR PROFESSIONAL LANDSCAPE
ARCHITECTURE AND URBAN DESIGN SERVICES FOR THE SAN PABLO
AVENUE STREET IMPROVEMENT PROJECT (CONTRACT NO. C35520).
Rec: By Minute Motion: 1) Add San Pablo Avenue Corridor Improvements
to the 5-Year Capital Improvement Program (CIP) listing and define
it of high importance; 2) authorize the subject contract request in an
amount not to exceed $95,382 with Sargent Town Planning,
Los Angeles, California, for Professional Landscape Architectural and
Urban Design Services; 3) appropriate $95,382 from Unobligated
General Fund monies to Account No. 4004430-5000101 for this
expense; 4) authorize the Mayor to execute said contract.
Action:
E. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING
(MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT,
PALM DESERT CHARTER MIDDLE SCHOOL, AND THE CITY OF
PALM DESERT AS IT RELATES TO PARTICIPATION IN THE AFTER
SCHOOL PROGRAM AT PALM DESERT CHARTER MIDDLE SCHOOL
(CONTRACT NO. C35530).
Rec: By Minute Motion, authorize the Mayor to execute the subject
Memorandum of Understanding MOU between Desert Sands Unified
School District, Palm Desert Charter Middle School, and City of
Palm Desert relative to the After School Program and Palm Desert
Charter Middle School — funding in the amount of $75,000 was
included within the FY 2016-2017 Budget in Account
No. 1104800-43899201.
Action:
F. REQUEST FOR APPROVAL OF A MEMORANDUM OF UNDERSTANDING
(MOU) BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT AND
THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN
THE AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL
(CONTRACT NO. C35540).
Rec: By Minute Motion, authorize the Mayor to execute the subject MOU
between Desert Sands Unified School District and the City of
Palm Desert relative to the After School Program at Lincoln
Elementary School — funding in the amount of $75,000 was included
within the FY 2016-2017 Budget in Account No. 1104800-4389201.
Action:
�9
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
G. REQUEST FOR APPROVAL OF PROFESSIONAL SERVICES
AGREEMENT WITH KEYSER MARSTON AND ASSOCIATES FOR HOTEL
FEASIBILITY ANALYSES (CONTRACT NO. C35550).
Rec: By Minute Motion, approve a Professional Services Agreement with
Keyser Marston and Associates, Los Angeles, California, for Hotel
Feasibility Analyses in an amount not to exceed $50,000 -- funds are
available in Account No. 1104159-4309000.
Action:
XV. CONTINUED BUSINESS
None
XVI. OLD BUSINESS
A. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO
REIMBURSEMENT AGREEMENT WITH THE COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS (CVAG) AND THE COUNTY OF
RIVERSIDE FOR THE DESIGN, RIGHT-OF-WAY, AND CONSTRUCTION
PHASES OF THE PORTOLA AVENUE/INTERSTATE 10 INTERCHANGE
PROJECT (CONTRACT NO. C2773013).
Rec: By Minute Motion:
Action:
1) Approve Amendment No. 1 to the subject Reimbursement
Agreement with CVAG and the County of Riverside for the
Design, Right -of -Way, and Construction Phases of the
Portolal1-10 Project.
2) Authorize Mayor to execute the Amendment — no fiscal impact
associated with this action.
10
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
XVIL PUBLIC HEARINGS
A. CONSIDERATION OF ACTIONS RELATING TO THE PRESIDENT'S
PLAZA III PROPERTY AND BUSINESS IMPROVEMENT DISTRICT FOR
FISCAL YEAR 2016-2017.
Rec: 1) Conduct public hearing, accepting testimony in FAVOR OF or
OPPOSITION TO District Formation; close public hearing.
Action:
2) Continue the matter until later in the meeting, direct staff to
collect and count Property Owner Ballots received and to
return after they are counted and tabulated, at which time the
matter will be taken up again and results announced.
3) Subject to results of No. 2 above, waive further reading and
adopt: a) Resolution No. 2016 - 65, declaring results of a
Property Owner Protest Proceeding for the President's Plaza
III Property and Business Improvement District, and approving
certain related actions; b) Resolution No. 2016 - 66, approving
and adopting the Management District Plan and the Engineer's
Report for the President's Plaza III Property and Business
Improvement District for Fiscal Year 2016-2017, and
appointing an Owner's Association for said District;
c) Resolution No. 2016 - 67, ordering renewal of the
President's Plaza III Property and Business Improvement
District, and the levy and collection of assessments for said
District - Fiscal Year 2016-2017.
4) If District approved, by Minute Motion, appropriate $41,628 to
Special Assessment District Fund No. 282
(President's Plaza III PBID, Zone 16) for operations and
maintenance costs for Fiscal Year 2016-2017.
11
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
B. REQUEST FOR APPROVAL OF 2016/2017 TAX ROLL BILLING AND
EITHER OF OPTION A - BURRTEC ANNUAL PRODUCER PRICE INDEX
RATE INCREASE, OR OPTION C - ANNUAL PRODUCER PRICE INDEX
RATE INCREASE AND VEHICLE IMPACT/ROAD MAINTENANCE FEE.
Rec: 1) By Minute Motion: a) Approve 2016/2017 Tax Roll Billing for
all non -Master Billed residences; b) direct staff to implement
either Option A - Burrtec Annual Rate Increase based on
Producer Price Index (PPE) only; or Option C - Burrtec Annual
Rate Increase based on Producer Price Index (PPI) and the
Vehicle Impact/Road Maintenance Fee.
2) Waive further reading and adopt Resolution No. 2016 - 68,
approving the new Adjusted Rate Schedule of Fees (Exhibit 3
for Residential, Commercial, and Roll -Off) as per approved
option.
Action:
XVlll. REPORTS AND REMARKS
A. CITY MANAGER
1. Citv Manaaer Meetina Summaries Retort for the Period of
June 20-July 1, 2016.
Rec: Receive and file.
Action:
B. CITY ATTORNEY
C. CITY CLERK
D. PUBLIC SAFETY
1. Fire Department
2. Police Department
12
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING JULY 14, 2016
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
Council Requests for Action/Committee Reports/Comments:
2. Council Consideration of Travel Reauests and Reports:
XIX. ADJOURNMENT
FUTURE MEETINGS:
July 19, 2016
4:00 p.m.
Marketing Committee
Administrative Conference Room
6:00 p.m.
Planning Commission
Civic Center Council Chamber
July 20, 2016
3:00 p.m.
Library Promotion Committee
Administrative Conference Room
July 26, 2016
9:00 a.m.
Cultural Resources Preservation Cmte.
Administrative Conference Room
10:00 a.m.
Audit, Investment & Finance Committee
North Wina Conference Room
12:00 p.m.
Architectural Review Commission
Development Services Conference Room
July28, 2016
3:00 p.m.
Reg. City Council/Successor-RDA Mtgs.
Civic Center Council Chamber
I hereby certify, under penalty of perjury under the laws of the Stake of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 8th day of July, 2016. Note: This agenda is subject to
amendment up to 72 hours in advance of the meeting. .1
Ravhelle D. KJassen, Citp=Clerk
13
POSTED AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, JULY 14, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda, including
those received following posting/distribution, are on rile in the Office of the City Clerk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611.
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 14, 2016
VI. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE
AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE
DISCUSSION OFTHESE ITEMS UNLESS MEMBERS OFTHE SUCCESSORAGENCY BOARD
OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII.
CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the June 30, 2016, Adjourned Regular Meeting of the Board of
Directors of the Successor Agency to the Palm Desert Redevelopment Agency.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrants Dated 6/24/2016 and 6/30/2016.
Rec: Approve as presented.
C. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS. for May 2016 (Joint
Consideration with the Palm Desert City Council).
Rec: Receive and file.
Action:
VII. CONSENT ITEMS HELD OVER
Vill. RESOLUTIONS
None
IX. NEW BUSINESS
None
X. CONTINUED BUSINESS
None
2
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING JULY 14, 2016
XI. OLD BUSINESS
None
XII. PUBLIC HEARINGS
None
XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency
was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 8th day
of July, 2016. Note: This agenda is subject to amendment up to 72 hours in a1vance of the meeting.
chelle D. Klassen, Secretary
3
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, JULY 14, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI. CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the Adjourned Regular Housing Authority Meeting of June 30,
2016.
Rec: Approve as presented.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JULY 14, 2016
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 6/17/2016, 6/24/2016, 6/30/2016, and 7/1/2016 (Joint
Consideration with the Palm Desert City Council).
Rec: Approve as presented.
C. REPORT Pursuant to Section 33433(c) of the Health and Safety Code.
Rec: Receive and file.
D. REQUEST FOR AUTHORIZATION of the Use of Named Vendors for
Purposes of Providing Recurring, Routine Services, Supplies, and
Maintenance to the Housing Authority -owned Residential Rental Properties.
Rec: By Minute Motion, authorize the use of vendors on the Palm Desert
Housing Authority Vendor List for the purposes of providing recurring,
routine services, supplies, and maintenance to the Housing
Authority -owned Residential Rental Properties, pursuant to
Section 3.32.110 of the Palm Desert Municipal Code, effective July 1,
2016.
Action:
Vl. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
Vill. NEW BUSINESS
A. REQUEST FOR AUTHORIZATION TO ISSUE A REQUEST FOR
QUALIFICATIONS/PROPOSALS FOR AFFORDABLE HOUSING
COMPLIANCE/PROPERTY MANAGEMENT SERVICES FOR THE
AUTHORITY -OWNED RENTAL PROPERTIES (CONTRACT
NO. HA35560).
Rec: By Minute Motion: 1) Authorize staff to advertise and issue a Request
For Qualifications/Proposals (RFQIRFP), soliciting proposals from
qualified, licensed firms for Affordable Housing Compliance/Property
Management Services for the Palm Desert Housing Authority -owned
Properties; 2) appoint an Authority Board Member to participate in
review of the RFQ/RFP submittals.
Action:
2
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JULY 14, 2016
B. REQUEST FOR APPROVAL OF AN EXTENSION TO CONTRACT WITH
CURTIS ALLAN FLOOR COVERING, INC., FOR PURPOSES OF
PROCURING FLOOR COVERINGS AND RELATED SUPPLIES AND
SERVICES FOR THE PALM DESERT HOUSING AUTHORITY
PROPERTIES FOR FISCAL YEAR 2016-2017 1N AN AMOUNT NOT TO
EXCEED $194,250 (CONTRACT NO. HA34821).
Rec: By Minute Motion:
1) Approve an extension to subject contract with Curtis Allan
Floor Covering, Inc., National City, California, for the purpose
of procuring floor coverings and related supplies, equipment,
and services under the National Joint Powers Alliance
Agreement Contract No. 022712-MCD with Mohawk Carpet
Distribution, Inc., for the Palm Desert Housing Authority
Properties, pursuant to Section 3.30.260 of the Palm Desert
Municipal Code, for a period of 12 months for FY 2016-2017
in an amount not to exceed $185,000 plus 5% ($9,250) for
non -warranty partial replacements and repairs.
2) Authorize Palm Desert Housing Authority's Legal Counsel, if
necessary, to negotiate and finalize an Extension Agreement
with Curtis Allan Floor Covering, Inc.
3) Authorize the Executive Director and/or the Chairman to
execute the Extension and any documents necessary to
effectuate the actions taken herewith — monies have been
included in the FY 2016-2017 Palm Desert Housing Authority
Operating Budget, in the appropriate Authority Accounts.
Action:
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
3
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING JULY 14, 2016
XIl . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
Xlll. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and aivina his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not
enter into discussion with speakers but may briefly respond or instead refer the matter to
staff for report and recommendation at a future City Council, Successor Agency to the
Palm Desert Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 8th day of July, 2016. Note: This agenda is subject
to amendment up to 72 hours in advance of the meeting.
Raeffe--lle D. Klassen, Seeetary
Z
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