HomeMy WebLinkAboutCity_of_PD_Posted_Agendas_09-08-16POSTED AGENDA
Regular Meetings of
The Palm Desert City Council
and
Successor Agency to the
Palm Desert Redevelopment Agency
for
Thursday, September 8, 2016
Civic Center Council Chamber
73510 Fred Waring Drive, Palm Desert, CA 92260
cgr Please set your electronic devices to silence mode. -r-a
3:00 P.M. — Closed Session
4:00 P.M. -- Regular Session and Public Hearings
Tips to Help You "Save Our Water:" Around the House - Install
aerators on faucets. Saves 1.2 gallons per person per day.
Assistive Listening Devices available upon request.
Please contact the City Clerk's Office, 73510 Fred Waring Drive,
Palm Desert, CA 92260, (760)346-0611, for assistance with access to any
of the Agenda, materials, or participation at the Meeting.
Mission Statement
The City of Palm Desert provides
exemplary and sustainable services, amenities
and programs for the benefit of the community.
Palm Desert City Council
Robert A. Spiegel, Mayor
Jan C. Harnik, Mayor Pro-Tempore
Sabby Jonathan, Councilman
Van G. Tanner, Councilman
Susan Marie Weber, Councilmember
Staff
Justin McCarthy, Interim City Manager
Robert W. Hargreaves, City Attorney
Rudy P. Acosta, Assistant City Manager
Rachelle D. Klassen, City Clerk
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Lori Carney, Director of Human Resources
Mark Greenwood, Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Grace L. Mendoza, Deputy City Clerk
Stephen Y. Aryan, Risk Manager
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
THURSDAY, SEPTEMBER 8, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS)
Any person wishing to discuss any item of Closed Session business may address the
City Council or Successor Agency to the Palm Desert Redevelopment Agency Board at this
point by stepping to the lectern and aivina his/her name and address for the record.
Remarks shall be limited to a maximum of three minutes unless additional time is
authorized by the City Council or Successor Agency Board. Because the Brown Act does
not allow the City Council or Successor Agency Board to take action on items not on the
Agenda, members will not enter into discussion with speakers but may briefly respond or
instead refer the matter to staff for report and recommendation at a future City Council or
Successor Agency meeting.
1V. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
A. Public Employee Appointment pursuant to Government Code Section 54957:
Title of Position: City Manager
V. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF
THE UNITED STATES OF AMERICA - Mayor Robert A. Spiegel
Vll. INVOCATION - Councilman Van G. Tanner
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
Vill. ORAL COMMUNICATIONS - B
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council or Successor Agency to the Palm Desert Redevelopment Agency Board at this
point by stepping to the lectern and aivina his/her name and address for the record.
Remarks shall be limited to a maximum of three minutes unless additional time is
authorized by the City Council or Successor Agency to the Palm Desert Redevelopment
Agency Board. Because the Brown Act does not allow the City Council or Successor
Agency to the Palm Desert Redevelopment Agency Board to take action on items not on
the Agenda, members will not enter into discussion with speakers but may briefly respond
or instead refer the matter to staff for report and recommendation at a future City Council
or Successor Agency to the Palm Desert Redevelopment Agency meeting.
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours, Monday -
Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
IX. AWARDS, PRESENTATIONS, AND APPOINTMENTS
A. PRESENTATION OF PROCLAMATION DECLARING SEPTEMBER 17-23,
2016, AS "CONSTITUTION WEEK" IN THE CITY OF PALM DESERT.
Action:
B. PRESENTATION TO RECOGNIZE ERICA HARNIK FOR HER HEROISM
AND LIFE-SAVING ACT ALONG INTERSTATE 215 AND THE 91
FREEWAY IN RIVERSIDE, CALIFORNIA, IN MAY 2016.
Action:
X. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE,
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY
COUNCIL OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE,
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER,
SECTION XI. CONSENT ITEMS HELD OVER, OF THE AGENDA,
A. MINUTES of the Regular City Council Meeting of August 25, 2016, and the
Special City Council Meeting of August 24, 2016.
Rec: Approve as presented.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants
C.
C
Dated 8/12/2016, 811912016-(2).
Rec: Approve as presented.
LETTER OF RESIGNATION from Norma Bussing — Art In Public Places
Commission.
Rec: Receive with very sincere regret.
REQUEST FOR DECLARATION of Surplus Property and Authorization for
Disposal — Miscellaneous Office Equipment.
Rec: By Minute Motion, declare
accompanying staff report
proposed.
chairs and brochure racks listed on the
as surplus and authorize disposal as
REQUEST FOR ACCEPTANCE of Bid from iColor Printing & Mailing, Inc.,
for Printing of the 2017 City Calendar in the Amount of $9,828.
Rec: By Minute Motion: 1) Accept the bid from iColor Printing & Mailing,
Inc., Los Angeles, California, for printing of the City's Annual Calendar
for 2017 in the amount of $9,828; 2) authorize Mayor to execute
same — funds are available in the 2016-2017 Marketing Budget,
Account No. 1104417-4309101.
F. REQUEST FOR APPROVAL, of Amendment No. 1 to Contract for Legal
Services with the Firm of Richards, Watson & Gershon, Amending the Fee
Calculation for Bond Counsel Services (Contract No. SA28881) (Joint
Consideration with the Successor Agency to the Palm Desert
Redevelopment Agency).
Rec: By Minute Motion, approve Amendment No. 1 to the subject contract
for Legal Services with Richards, Watson & Gershon, amending the
fee calculation for Bond Counsel Services.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
G. REQUEST FOR AUTHORIZATION to Purchase Two (2) Extended Cab
Chevrolet Colorado WT Pickup Trucks from Courtesy Chevrolet Center in the
Amount of $48,598.06.
Rec: By Minute Motion, authorize purchase of two (2) Extended Cab
Chevrolet Colorado WT Pickup Trucks from Courtesy Chevrolet
Center, San Diego, California, in the amount of $48,598.06 — funds
are available in Account No. 5304210-4403000 - Fleet Equipment
Replacement.
H. REQUEST FOR AUTHORIZATION to Purchase Two (2) Ford F-150 Super
Cab Pickup Trucks from Fairview Ford Sales, Inc., in the Amount of
$48, 613.18.
Rec: By Minute Motion, authorize the purchase of two (2) Ford F-150 Super
Cab Pickup Trucks from Fairview Ford Sales, Inc., San Bernardino,
California, in the amount of $48,613.18 — funds are available in
Account No. 5304310-4403000 - Fleet Equipment Replacement.
REQUEST FOR AUTHORIZATION to Purchase One (1) Ford F-150 Pickup
Truck from Fiesta Ford in the Amount of $21,838.89.
Rec: By Minute Motion, authorize the purchase of one (1) Ford F-150
Pickup Truck from Fiesta Ford, Indio, California, in the amount of
$21,838.89 —funds are available in Account No. 5304310-4403000 -
Fleet Equipment Replacement.
J. REQUEST FOR AWARD OF CONTRACT to International Environmental
Corporation for the Fiscal Year 2016-2017 Tree Pruning at Desert Willow
Golf Resort (Contract No. C35380).
Rec: By Minute Motion: 1) Authorize award of subject contract to
International Environmental Corporation, Panorama City, California,
for the FY 2016-2017 Tree Pruning at Desert Willow Golf Resort in an
amount not to exceed $29,250; 2) authorize Mayor to execute said
contract — funds are available in FY 2016-2017 Course and Grounds
Expenses Account, No. 5204195-4803100.
K. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C35000 —
Cap Homme/Ralph Adams Park Upper Park Shelter Replacement (Project
No. 927-16) (T. J. Janca Construction, Inc., Orange, CA).
Rec: By Minute Motion: 1) Accept the work as complete; 2) authorize the
City Clerk to file a Notice of Completion for the subject contract.
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
L. REQUEST FOR APPROVAL of Final Expenditures Associated with
Relocation of Fashion Week El Paseo and Food & Wine Festival
Palm Desert to Palm Springs Life in the Amount of $12,561.29.
Rec: By Minute Motion, approve reimbursement of expenditures to
Palm Springs Life in the amount of $12,561.29 for costs associated
with the relocation of Fashion Week El Paseo and Food & Wine
Festival Palm Desert.
M. REQUEST FOR APPROVAL of Road Closures and Sponsorship for 2016
Bighorn Behind A Miracle (BAM) Event on Saturday, November 19.
Rec: By Minute Motion, approve: 1) Two-phase road closure plan on
El Paseo from Highway 74 to Sage Lane on Saturday, November 19,
2016, for the BAM Event; 2) event sponsorship in the amount of
$15,000; 3) appropriation of $15,000 from Unobligated General Fund
monies to Account No. 1104416-4306201 (City -Sponsored Events).
Action:
XI. CONSENT ITEMS HELD OVER
XII. RESOLUTIONS
=.,:;
XIII. ORDINANCES
A. For Introduction:
None
B. For Adoption:
None
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
XIV. NEW BUSINESS
A_ REQUEST FOR CITY COUNCIL REVIEW OF AN ARCHITECTURAL
REVIEW COMMISSION ACTION, DENYING THE PROPOSED
ARCHITECTURE OF A NEW 5,280-SQUARE-FOOT INDUSTRIAL
BUILDING LOCATED AT 34750 SPYDER CIRCLE, Case No. PP 16-76
(Robert Ricciardi Architects, Applicant).
Rec: By Minute Motion, reaffirm the action of the Architectural Review
Commission dated July 26, 2016, denying the proposed architecture
for Precise Plan No. 16-76.
Action:
B. REQUEST FOR AUTHORIZATION TO PURCHASE TWO (2) FLATBED
PICKUP TRUCKS FROM REYNOLDS BUICK, INC., IN THE AMOUNT OF
$81, 885.
Rec: By Minute Motion, authorize the purchase of two (2) Flatbed Pickup
Trucks from Reynolds Buick, Inc., Covina, California, in the amount
of $81,885 — funds are available in Account No. 5304310-4403000 -
Equipment Replacement.
Action:
C. REQUEST FOR EXEMPTION OF BIDDING REQUIREMENT AS
PROVIDED IN PALM DESERT MUNICIPAL CODE SECTION 3.32.090 TO
ALLOW SOLE SOURCE PROCUREMENT OF REPLACEMENT PLANTER
BOXES IN THEAMOUNT OF $93,900 FROM GREENDAY, LLC (PROJECT
NO. 997-17).
Rec: By Minute Motion: 1) Approve an exemption from the Bidding
Requirement provided in P.D.M.C. Section 3.32.090 to allow sole
source procurement of replacement Community Garden planter boxes
from Greenday, LLC, Indio, California; 2) authorize purchase of 50
replacement Community Garden planter boxes in the amount of
$93,900; 3) authorize Director of Finance to set aside a 10%
contingency for the purchase in the amount of $9,390 — funds are
available in Account No. 2364618-4400100 - Recycling Fund.
Action:
0
POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
D. REQUEST FOR APPROVAL OF A CITY MANAGER EMPLOYMENT
AGREEMENT WITH LAURI AYLAIAN FOR SERVICES AS THE CITY OF
PALM DESERT CITY MANAGER AND APPOINTING HER AS
CITY MANAGER EFFECTIVE OCTOBER 3, 2016 (CONTRACT
NO. C35650).
Rec: By Minute Motion, approve the City Manager Employment Agreement
with Lauri Aylaian for services as the City of Palm Desert
City Manager and appoint her as City Manager effective October 3,
2016.
Action:
XV. CONTINUED BUSINESS
None
XVI. OLD BUSINESS
None
XVII. PUBLIC HEARINGS
None
XVIII. REPORTS AND REMARKS
A. CITY MANAGER
1. City Manager's Meetina Summaries Reoori for the Period of
August 15-26, 2016.
Rec: Receive and file.
Action:
B. CITY ATTORNEY
C. CITY CLERK
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 8, 2016
D_ PUBLIC SAFETY
1. Fire Department
2. Police Department
E. MAYOR AND MEMBERS OF THE CITY COUNCIL
1. Councilmember Susan Marie Weber's Meetina Summaries Report for
the Period of August 13-27, 2016.
Rec: Receive and file.
Action:
2. Council Reauests for Action/Committee Reports/Comments:
3. Council Consideration of Travel Reauests and Reports:
XIX. ADJOURNMENT
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POSTED AGENDA
REGULAR PALM DESERT CITY COUNCIL MEETING
FUTURE MEETINGS:
SEPTEMBER 8, 2016
September 12, 2016
6:00 p.m.
Adj. Reg. Youth Committee Meeting
Administrative Conference Room
September 13, 2016
12:00 p.m.
Architectural Review Commission
Develoument Services Conference Room
September 14, 2016
9:00 a.m.
Art In Public Places Commission
DevelODment Services Conference Room
3:30 p.m.
Housing Commission
North Wina Conference Room
3:30 p.m.
Public Safety Commission
Administrative Conference Room
September 20, 2016
4:00 p.m.
Marketing Committee
Administrative Conference Room
6:00 P.M.
Planning Commission
Civic Center Council Chamber
September 21, 2016
3:00 p.m.
Library Promotion Committee
Administrative Conference Room
September 22, 2016
3:00 p.m.
Reg. City Council/Successor-RDA Mtgs.
Civic Center Council Chamber
hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. Dated this 2nd day of September, 2016. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting.
R helle D. Kla Clerk
9
POSTED AGENDA
REGULAR MEETING OF THE
BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY
TO THE PALM DESERT REDEVELOPMENT AGENCY
THURSDAY, SEPTEMBER 8, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
11. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda, including
those received following posting/distribution, are on file in the Office of the City Clerk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611.
V. AWARDS, PRESENTATIONS, AND APPOINTMENTS
None
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 8, 2016
VI. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE
AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE
DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD
OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII.
CONSENT ITEMS HELD OVER. OF THE AGENDA.
A. MINUTES of the August 25, 2016, Regular Meeting of the Board of Directors of
the Successor Agency to the Palm Desert Redevelopment Agency.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY -
Warrant Dated 8/26/2016.
Rec: Approve as presented.
C. REQUEST FOR APPROVAL of Amendment No. 1 to Contract for Legal Services
with the Firm of Richards, Watson & Gershon, Amending the Fee Calculation for
Bond Counsel Services (Contract No. SA28881) (Joint Consideration with the
Palm Desert City Council).
Rec: By Minute Motion, approve Amendment No. 1 to the subject contract for
Legal Services with Richards, Watson & Gershon, amending the fee
calculation for Bond Counsel Services.
Action:
Vll. CONSENT ITEMS HELD OVER
Vill. RESOLUTIONS
None
IX. NEW BUSINESS
None
2
POSTED AGENDA
SUCCESSOR AGENCY TO THE
PALM DESERT REDEVELOPMENT AGENCY MEETING SEPTEMBER 8, 2016
X. CONTINUED BUSINESS
None
XL OLD BUSINESS
None
XII. PUBLIC HEARINGS
None
XIII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. SUCCESSOR AGENCY COUNSEL
C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY
XIV. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the City
Council or Successor Agency to the Palm Desert Redevelopment Agency Board at this point by
stepping to the lectern and aivina his/her name and address for the record. Remarks shall be
limited to a maximum of three minutes unless additional time is authorized by the City Council or
Successor Agency to the Palm Desert Redevelopment Agency Board_ Because the Brown Act
does not allow the City Council or Successor Agency to the Palm Desert Redevelopment Agency
Board to take action on items not on the Agenda, members will not enter into discussion with
speakers but may briefly respond or instead refer the matter to staff for report and
recommendation at a future City Council or Successor Agency to the Palm Desert
Redevelopment Agency meeting.
XV. ADJOURNMENT
hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency
was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 2nd day
of September, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the
meeting.
Rachelle D. Klass i , SWretary J
3