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Home My WebLink About01-28-16-ha-AGENDAPOSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JANUARY 28, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Request for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of January 14, 2016. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JANUARY 28, 2016 B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 1/15/2016 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Award Contract to T. J. Janca Construction, Inc., in a Total Amount Not to Exceed $19,674 to Replace the Playground Surface at One Quail Place Apartments (Contract No. HA34990). Rec: By Minute Motion: 1) Authorize award of the subject contract to T. J. Janca Construction, Inc., Orange, California, in a total amount not to exceed $19,674 (includes: proposed work in the amount of $17,885, plus 10% contingency in the amount of $1,789 for unforeseen conditions) to re-cap with a minimum 1½” poured-in-place rubber surfacing system over existing shock pad at One Quail Place, pursuant to Section 3.32.090 of the Palm Desert Municipal Code; 2) authorize Palm Desert Housing Authority’s Legal Counsel to negotiate and finalize an agreement with T. J. Janca Construction, Inc.; 3) find that the materials and contractual services by their very nature are unique; 4) authorize the Executive Director to review and approve written requests for use of the contingency for unforeseen conditions; 5) authorize the Palm Desert Housing Authority Chairman and/or the Executive Director to execute the agreement and any documents necessary to effectuate the actions taken herewith – monies have been included in the FY 2015-2016 Palm Desert Housing Authority’s Operating Budget, in the appropriate Authority Accounts. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None VIII. NEW BUSINESS None 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JANUARY 28, 2016 IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 22nd day of January, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, Secretary 3