The URL can be used to link to this page

Home My WebLink About02-25-16-ha-AGENDAPOSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, FEBRUARY 25, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Request for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of January 28, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 1/22/2016, 1/29/2016, 2/5/2016, and 2/12/2016 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Award Contract to Garland/DBS, Inc., in a Total Amount Not to Exceed $33,000 for Roof Repairs and Related Services at Palm Desert Housing Authority-Owned Residential Rental Properties (Contract No. HA34740B). Rec: By Minute Motion: 1) Authorize award of the subject contract to Garland/DBS, Inc., in a total amount not to exceed $33,000 for roof repairs and related services (includes costs for roof repairs in the amount of $30,000, plus 10% contingency in the amount of $3,000 for repairs that may require permit fees) at Palm Desert Housing Authority-owned residential rental properties, pursuant to Section 3.30.260 of the Palm Desert Municipal Code; 2) authorize the Palm Desert Housing Authority’s Legal Counsel to negotiate and finalize an agreement with Garland/DBS, Inc.; 3) authorize the Executive Director to review and approve written request for the use of contingency for unforeseen permit fees; 4) confirm participation with the U. S. Communities Government Purchasing Alliance; 5) authorize the Palm Desert Housing Authority Chairman and/or Executive Director to execute the contract and any documents necessary to effectuate the actions taken herewith – monies have been included in the FY 2015-2016 Palm Desert Housing Authority’s Operating Budget in the appropriate accounts for each property. 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 D. REQUEST FOR APPROVAL of Amendment No. 3 to Contract No. HA33480 - Annual Landscape Maintenance Services at Palm Desert Housing Authority Properties - Increasing the Annual Contract to Include Additional Properties in a Total Amount Not to Exceed $13,494. Rec: By Minute Motion: 1) Approve Amendment No. 3 to the subject contract with Liberty Landscaping, Inc., Riverside, California, increasing the contract in a total amount not to exceed $13,494 ($11,245 contract services, plus extra work in an amount not to exceed $2,249) for remainder of the existing term for landscape maintenance services at Carlos Ortega Villas and Santa Rosa Apartment properties; 2) authorize the Executive Director and/or the Chairman to execute Amendment No. 3 and any documents necessary to effectuate the actions taken herewith – monies are available in the FY 2015-2016 Palm Desert Housing Authority’s Operating Budget in the appropriate accounts. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 VIII. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO RELIABLE TREE CARE IN THE AMOUNT OF $92,250 FOR THE 2016 CITYWIDE PALM TREE PRUNING PROJECT (CONTRACT NO. C34910, PROJECT NO. 931-16) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion: 1) Award subject contract for the 2016 Citywide Palm Tree Pruning Project to Reliable Tree Care, Coachella, California, in the total amount of $92,250 (City - $83,350 and Housing Authority - $8,900). 2) Authorize Director of Finance to set aside an additional 10% contingency in the total amount of $9,225 (City - $8,335 and Housing Authority - $890). 3) Authorize the Mayor/Chairman to execute the contract – funds are available for the portion of contract relative to the City and Assessment Districts in Parks and Recreation Account Nos. 1104610-4332001, 1104611-4332001, 1104610-4337100; Repair/Maintenance Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000; and Assessment District Fund 200 Accounts; and for the Housing Authority, funds are set aside in the FY 2015-2016 and proposed FY 2016-2017 Housing Authority Operating Budgets. Action: 4 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 B. REQUEST FOR AWARD OF CONTRACT TO LIBERTY LANDSCAPING, INC., IN THE AMOUNT OF $273,478.90 FOR THE 2016 CITYWIDE TREE PRUNING PROGRAM (CONTRACT NO. C34920, PROJECT NO. 932-16) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion: 1) Waive minor bid irregularity. 2) Award subject contract for the 2016 Citywide Tree Pruning Program to Liberty Landscaping, Inc., Riverside, California, in the total amount of $273,478.90 (City - $235,281.95 and Housing Authority - $38,196.95). 3) Authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $27,347.89 (City - $23,528.19 and Housing Authority - $3,819.70). 4) Appropriate $150,619.86 ($136,927.15 for base contract plus $13,692.71 for contingency) from Unobligated General Funds to Account Nos. 1104614-4337001 ($128,217.87), 1104610-4332001 ($22,401.99). 5) Authorize the Mayor/Chairman to execute said contract – funds are available for the portion of the contract relative to the City and Assessment Districts in Parks and Recreation Account Nos. 1104610-4332001, 1104611-4332001, 1104610-4337100; Repair/Maintenance Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000; and Assessment District Fund 200 Accounts; and for the Housing Authority, funds are set aside in the FY 2015-2016 and proposed FY 2016-2017 Housing Authority Operating Budgets. Action: 5 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 C. REQUEST FOR AUTHORIZATION OF THE ACQUISITION OF A DRAINAGE EASEMENT IN THE AMOUNT OF $25,000, PLUS COSTS, TO FACILITATE THE ACQUISITION FOR THE BENEFIT OF PROPERTY OWNED BY THE PALM DESERT HOUSING AUTHORITY (APN 622-360-015) (CONTRACT NO. HA34970A). Rec: By Minute Motion: 1) Authorize the acquisition of an easement for drainage (more particularly described in Exhibit B to the Draft Easement Purchase and Sale Agreement) for the benefit of certain property owned by the Authority (APN 622-360-015) in the amount of $25,000, plus an additional $5,000 for ancillary costs to acquire and record said Easement. 2) Authorize Legal Counsel to finalize the easement and applicable agreements that will facilitate the acquisition from the owner of that certain real property more fully described in Exhibit A to the Draft Easement Purchase and Sale Agreement (also known as APN 622-311-037). 3) Appropriate $30,000 to Housing Asset Fund Account No. 8738640-4400100 - expenditures will be reimbursed from the 2007 Housing Bond pursuant to the approved Housing Bond Proceeds Funding Agreement. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None 6 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING FEBRUARY 25, 2016 XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of February, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, Secretary 7