HomeMy WebLinkAbout03-24-16-ha-AGENDAPOSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 24, 2016
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
II. ROLL CALL
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
None
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Action:
Reports and documents relating to each of the following items listed on the agenda,
including those received following posting/distribution, are on file in the Office of the
City Clerk and are available for public inspection during normal business hours,
Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260,
telephone (760) 346-0611.
V. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING
AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE
CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER
SECTION VI, CONSENT ITEMS HELD OVER, OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of March 10, 2016.
Rec: Approve as presented.
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 24, 2016
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrants Dated 3/4/2016 and 3/11/2016 (Joint Consideration with the
Palm Desert City Council).
Rec: Approve as presented.
Action:
VI. CONSENT ITEMS HELD OVER
VII. RESOLUTIONS
None
VIII. NEW BUSINESS
A. REQUEST FOR AUTHORIZATION FOR RPM COMPANY TO ENTER INTO
A FIVE-YEAR LEASE AGREEMENT WITH WASH MULTI FAMILY
LAUNDRY SYSTEMS, LLC, IN ORDER TO PROVIDE LAUNDRY
SERVICES TO SANTA ROSA APARTMENTS (CONTRACT NO. HA35140).
Rec: By Minute Motion, authorize RPM Company to enter into a five- (5)
year lease agreement with Wash Multi Family Laundry Systems, LLC
(WASH), in order to provide laundry services to Santa Rosa
Apartments.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 24, 2016
B. REQUEST FOR APPROVAL OF AMENDMENT NO. 1 TO CONTRACT
WITH GARLAND/DBS, INC., FOR DECK AND ROOF REPAIR AND/OR
REPLACEMENT, AND RELATED SERVICES AT THE SAGECREST
SENIOR APARTMENTS IN A TOTAL AMOUNT NOT TO EXCEED
$146,704.80 (CONTRACT NO. HA34740A).
Rec: By Minute Motion:
1) Approve Amendment No. 1 to Contract No. HA34740A with
Garland/DBS, Inc., Cleveland, Ohio, increasing contract in a
total amount not to exceed $39,561.50 (includes proposed
work in the amount of $35,965.00, plus 10% contingency in the
amount of $3,596.50 for permit fees and unforeseen
conditions) for deck replacement and related services at
Sagecrest Senior Apartments pursuant to VeriClaim
File 1454708640 approval.
2) Approve Amendment No. 1 to Contract No. HA34740A with
Garland/DBS, Inc., increasing contract in a total amount not to
exceed $107,143.30 (includes proposed work in the amount of
$97,403.00, plus 10% contingency in the amount of $9,740.30
for permit fees and unforeseen conditions) for roof repair
and/or replacement and related services at Sagecrest Senior
Apartments pursuant to VeriClaim File 1454708640 approval.
3) Authorize the Executive Director to select the proper roof
option after insurance provider approval and provide contractor
in writing the same.
4) Authorize the Executive Director and/or the Chairman to
execute Amendment No. 1 and any documents necessary to
effectuate the actions taken herewith – funds are available in
FY 2015/2016 Palm Desert Housing Authority’s (“Authority”)
budget; however, this item is subject to an insurance claim and
is expected to be reimbursed less the deductible.
Action:
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 24, 2016
C. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT TO
GARLAND/DBS, INC., IN THE AMOUNT OF $812,472, PLUS A
CONTINGENCY IN THE AMOUNT OF $81,247, FOR RESTORATION OF
THIRTEEN (13) BUILT-UP ROOFS AND RELATED SERVICES AT ONE
QUAIL PLACE APARTMENTS (CONTRACT NO. HA34740C).
Rec: By Minute Motion:
1) Authorize award of the subject contract to Garland/DBS, Inc.,
Cleveland, Ohio, in a total amount not to exceed $812,472 for
restoration of thirteen (13) built-up roofs and related services
at One Quail Place, plus 10% contingency in the amount of
$81,247 (for unforeseen conditions and permits) on buildings
5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, and 39, pursuant to
Section 3.30.260 of the City of Palm Desert Municipal Code.
2) Authorize the Palm Desert Housing Authority’s Legal Counsel
to negotiate and finalize an agreement with Garland/DBS, Inc.
3) Authorize the Executive Director to review and approve written
requests for use of the contingency amount of $81,247 for
unforeseen conditions.
4) Authorize the Palm Desert Housing Authority Chairman and/or
the Executive Director to execute the Agreement and any
documents necessary to effectuate the actions taken herewith.
Monies are available in the FY 2015/2016 Palm Desert
Housing Authority’s capital replacement budget.
Action:
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING MARCH 24, 2016
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XIII. ORAL COMMUNICATIONS - C
Any person wishing to discuss any item not scheduled for public hearing may address the
City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing
Authority Boards at this point by stepping to the lectern and giving his/her name and
address for the record. Remarks shall be limited to a maximum of three minutes unless
additional time is authorized by the City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not
allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or
Housing Authority Boards to take action on items not on the Agenda, members will not enter
into discussion with speakers but may briefly respond or instead refer the matter to staff for
report and recommendation at a future City Council, Successor Agency to the Palm Desert
Redevelopment Agency, or Housing Authority meeting.
XIV. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less
than 72 hours prior to the meeting. Dated this 18th day of March, 2016. Note: This agenda is
subject to amendment up to 72 hours in advance of the meeting.
Rachelle D. Klassen, Secretary
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