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Home My WebLink About05-12-16-ha-AGENDAPOSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 12, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Request for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. - 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE HOUSING AUTHORITY OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VI, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of April 28, 2016. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MAY 12, 2016 B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 4/22/2016 and 4/29/2016 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF EXTENSION TO CONTRACT WITH JOHN HARRISON CONTRACTING IN AN AMOUNT NOT TO EXCEED $150,000 FOR THE 2016/17 H.V.A.C. MECHANICAL SYSTEMS MAINTENANCE SERVICES AT THE PALM DESERT HOUSING AUTHORITY PROPERTIES (CONTRACT NO. HA33451). Rec: By Minute Motion: 1) Approve extension to the subject contract with John Harrison Contracting, Banning, California, for the 2016/17 HVAC Mechanical Systems Maintenance Services at the 15 Palm Desert Housing Authority properties for a period of 12 months in a total amount not to exceed $150,000 for contract services; 2) authorize the Executive Director and/or Chairman to execute the contract extension and any documents necessary to effectuate the actions taken herewith – monies have been included in the FY 2016-2017 proposed Palm Desert Housing Authority’s Replacement Reserve Budget in the appropriate Authority Accounts. Action: 2 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MAY 12, 2016 B. REQUEST FOR AWARD OF CONTRACT TO WESTCON CONSTRUCTION GROUP, INC., IN THE AMOUNT OF $257,990 PLUS $25,799 FOR CONTINGENCY FOR PARKING LOT IMPROVEMENTS AND RELATED SERVICES AT LAS SERENAS APARTMENTS (CONTRACT NO. HA35160). Rec: By Minute Motion, authorize: 1) Award of subject contract to Westcon Construction Group, Inc., Indio, California, in the amount of $257,990 for Parking Lot Improvements and Related Services at Las Serenas Apartments, plus 10% contingency for the project in the amount of $25,799 (for unforeseen conditions and permits), pursuant to Section 3.30.260 of the Palm Desert Municipal Code; 2) Executive Director to review and approve written requests for use of the contingency amount of $25,799 for unforeseen conditions; 3) Palm Desert Housing Authority Chairman and/or the Executive Director to execute the agreement and any documents necessary to effectuate the actions taken herewith – monies are available in the FY 2015-2016 Palm Desert Housing Authority’s Capital Replacement Budget. Action: C. REQUEST FOR AUTHORIZATION FOR STAFF TO NEGOTIATE WITH RYDER, INC., FOR DECK IMPROVEMENTS AND RELATED SERVICES AT CANDLEWOOD APARTMENTS (CONTRACT NO. HA35180). Rec: By Minute Motion, authorize staff to negotiate with Ryder, Inc., Corona, California, for the subject contract for Deck Improvements and Related Services at Candlewood Apartments – monies are available in the FY 2015-2016 Palm Desert Housing Authority’s Replacement Reserve Budget. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS None 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MAY 12, 2016 XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of May, 2016. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. Rachelle D. Klassen, Secretary 4