HomeMy WebLinkAboutSTUDY SESSION 06/24/2010CITY 01 P 0 1 M 0 1 S I R I
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760 346—o6ii
FAX: 760 340-0574
info@palm-deserc.org
NOTICE OF STUDY SESSION
OF THE
PALM DESERT CITY COUNCIL
NOTICE IS HEREBY GIVEN that the Palm Desert City Council will convene
Thursday, June 24, 2010, at 2:00 p.m. in the Administrative Conference Room of the
Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert', California 92260, for
the purpose of conducting a Study Session. Said Study Session will be held in order to
discuss potential upgrades to audio/visual equipment in both the Council' Chamber and the
Administrative Conference Room with the City's consultant, K2 Audio, LLC. The Study
Session will convene in the Administrative Conference Room and, at the appropriate time
thereafter, may move into the Council Chamber for related discussion.
CITY OF PALM DESERT, CALIFORNIA
June 18, 2010
NO ACTIONS WILL BE TAKEN AT THE STUDY SESSION.
PURPOSE OF THE STUDY SESSION IS INFORMATION ONLY.
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Jl� AGENDA PACKET'
SECTION Siu1yo nl
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MEETIM DATE
1*%r AUDIO
City of Palm Desert
Audio/Video Systems Upgrade
Synopsis and Actions
June, 24 2010
6/22/2010
Table of Contents
• Audio System Issues
• Recording and Transcription System Issues
• Control System Issues
• Video System Issues
• ACR Conference Room-
((9AUDIO
6/22/2010
2
Audio System Issues
• Automatic microphone mixing/volume control
— Issue:
System is not properly mixing the various microphones
(Dais and Podium) and volume levels. Results in erratic,
audio levels and overall system instability (feedback).,
— Solution:
Reprogram existing audio system.digital signal processor
(DSP),-and re,-tune/adjust system settings accordingly. -
J%%AUDIO
6/22/2010
Financial Cost: $5,060
3
Audio System Issues
• Audio System Intelligibility
— Issue:
System has seriousintelligibility issues related to,
microphone and loudspeaker placement. Too many
unfocused loudspeakers for the space create a poor and
unintelligible listening environment.
— Solution:
Provide new Dais loudspeakers for Council and staff
members, add new directional loudspeakers_ in Chamber
over audience, and remove/abandon all existing
loudspeakers as needed. Reprogram DSP systems.
((JAUDIO
6/22/2010
Financial Cost: $25,000 (includes previous) .
n
Audio System Issues
• Wireless Microphone Systems
— Issue:
Wireless microphone systems are outdated and may not
be compliant with new 700MHz FCC regulations.
— Solution:
Provide two (2) new 600MHz FCC compliant wireless
microphone systems.
AUDIO
6/22/2010
Financial Cost:,$2,500
E
Audio System Issues
RF Tolerant Gooseneck Microphones
— Issue:
Existing Dais and Podium -gooseneck microphones are not
RF tolerant for GSM handheld devices such as Blackberry,
Whone, etc. '
— Solution:
Replace all microphones with new RF tolerant models:
Replace all old wiring with new more RF tolerant/shielded
cable. Microphone manufacturer offers trade-in credit for
�/�� new RF tolerant microphones to reduce expense.
I(JAUDIO Financial Cost: $1,000
6/22/2010
N
6/22/2010
Audio System Issues
• Outdated miscellaneous equipment
— Issue:
Existing miscellaneous, audio equipment is.old and'may
become prone to failure. Much of existing equipment is no
longer manufactured and not capable of repair.
— Solution:
Replace all.various miscellaneous audio equipment such as
distribution amplifiers, splitters, isolationtransformers,
etc. with new current make/model devices.
AUDIO Financial Cost: $4,500
7
Audio System Issues
• No remote listening capabilities
— Issue:
Staff currently doesn't have the ability to monitor council
meetings or other proceedings in the chamber unless
physically present.
— Solution:
Supply new audio streaming device in the audio system
equipment rack. To be start/stopped remotely or
scheduled as needed. Audio available internally only.
AUDIO Financial Cost: $1,500 — $4,500 depending on configuration
6/22/2010
E
Recording and Transcription Issues
• Outdated recording and transcription equipment
— Issue:
Existing Lanier analog cassette deck•has been discontinued
by manufacturer and cassette tapes are no longer- readily
available. Limited distribution of recorded audio.
— Solution:
Replace with new digital recording device and place device
on City of.Palm Desert intranet for simple transcribing and
archiving of -council meetings and other sessions. -
AUDIO
a
6/22/2010
Financial Cost: $4,000
P
Control System Issues
• Outdated components
— Issue:
Existing AMX control system components are outdated and
no longer supported by the manufacturer. Control system
programming is overly complex and not aligned with the
requirements of City staff. -
— Solution:
Replace AMX control system components with new
current equipment andreprogram control: system and
touch panel graphic user interface.
Q%AUDIO
6/22/2010
Financial Cost: $35,000
10
Questions?
((DAUDIO
6/22/2010
11
Video System Issues
• Low screen brightness
— Issue:
Existing video projector lamp is near the end of its life.
Results in dim projection and poor color rendition.
— Solution:
Replace projector lamp (may include cage assembly).
%AUDIO
Financial Cost: $1,500
6/22/2010
12
Video.System_Issues
• Low screen resolution (acuity)
— Issue:
Existing video 'infrastructure and equipment is limited to
VGA (800x600)resolution by outdated components.
Results in poor image quality and image shift.
— Solution:
Replace video system infrastructure and components with
new high resolution capable devices. Includes new HD
projector, switching devices, and cabling. Would'include
desktop screens for each council member.
AUDIO
6/22/2010
Financial Cost: $50,000, ,$60,000
13
Video System Issues
• Analog only infrastructure/components
— Issue:
Existing, video infrastructure and equipment is limited to
analog signals only. Analog is being phased out currently
and soon video equipment sold in the U.S. will not_have
analog ports. Could result in inability to present'to council
with a laptop.
— Solution:
Replace video system infrastructure and components with
new digital devices. Includes new HD. projector, switching
devices, and cabling._ Cost would depend on features.
I,( �JAUDIO
Financial Cost: $60,000 - $75,000*
*NOTE: NOT IN AMMON TO PREVIOUS AIDE
6/22/2010
Fri
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Video System Issues___
• Shaking of overhead document camera
— Issue:
Existing ceiling document camera shakes when shown on
the projection screen: This is a result of building vibration
transferred to the mount —due to HVAC units on roof.
—Solution: Option A
Replace camera and mount with new vibration isolated
mount (and with' camera with stability. control).
—Solution: Option B
Abandon the use of this camera and require all presenters
to use laptop, computer, or small format documents.
((*AUDIO
6/22/2010
Financial Cost: Option A $10,000 1 Option. B $0
15
0
6/22/2010
ACR Conference. Room
• Audio System'Upgrade
— Issue:
Room acoustics make general meetings and discussion
difficult.
— Solution:
Provide new portable digital conferencing system with 9
standard base stations. and 1 chairman.base station. Each
has integrated microphone and loudspeaker.
((SAUDIO Financial Cost: $15,000
16
Questions?
AUDIO
6/22/2010
17
Cost Summary*
• Audio System: Automatic microphone mixing
$5,000
• Audio System: Audio system intelligibility
$25,000
• Audio System: Wireless microphones
$2,500
• Audio System: RF Tolerant gooseneck microphones
$7,000
• Audio System: Outdated miscellaneous equipment
$4,500
• Audio System: No remote listening capabilities
$1,500 - $4,500
• Recording System: Outdated recording and transcription equipment $4,000
• Control System: Outdated control system equipment
$35,000
• Video System: Low screen brightness
$1,500
• Video System: Low screen resolution (acuity)
$50,000 - $60,000
• Video System: Analog only infrastructure/components
$60,000 - $75,000
• Video System: Shaking of overhead document camera
$10,000 or $0,000
• ACR Conference Room: Audio system upgrade
$15,000
AUDIO
'Bundling multiple options will typically result in cost savings due to economy of scale
6/22/2010
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