HomeMy WebLinkAbout11 Res. 71 Destruction of Records - Youth CommitteeRESOLUTION NO. 2021-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
DEVELOPMENT SERVICES, TO RELY ON THE ELECTRONIC RECORD
AS THE OFFICIAL RECORD
WHEREAS, the Department of Development Service of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files, records,
exhibits, permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Section 3, to rely on the images as the
"Official Record" and will be retained for the applicable retention period.
Section 3. Palm Desert Youth Committee Agendas and Minutes from 2006-
2018.
Form RS-1/2019
W \Staff Reports - Shared 2\Staff Reports 12-16-2021\4 - Norma - 12-16-2021\11 Res. 71 Destruction of Records - Youth Committee.docx
Monday, December 13, 2021
RESOLUTION NO. 2021-71
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 16th day of December, 2021, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
JAN C. HARNIK, MAYOR
ATTEST:
NORMA I. ALLEY, MMC, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
CITY COUNCIL ACTION
APPROVED �V DENIED
RECEIVED OTHER
Adop{d ReS. NO. 2021---)
MEETING DATE IZ' ILO 202
AYES: Oht hav�� �G2ily� i Si Me iu r'rttini llCtici--kini tc
NOES. _NOW
ABSENT: Nime.
ABSTAIN: NOV
VERIFIED BY: N]Iq" 1 Sri
Original on File with City Clerk's Office