HomeMy WebLinkAbout25 Design Svcs Haystack Road Traffic CalmingMEETING DATE:
PREPARED BY:
REQUEST:
Recommendation
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
December 16, 2021
Audrey Nickerson, Project Manager
Approve Amendment No. 2 to Contract C37870A with KOA
Corporation of Monterey Park, California, for engineering design
services in an amount not to exceed $229,122.96 for Haystack Road
Traffic Calming and Safety Improvements (Project No. 667-21).
By Minute Motion:
1) Approve Amendment No. 2 to Contract C37870A with KOA Corporation of
Monterey Park, California, for design services in an amount not to exceed
$229,122.96;
2) Appropriate $230,000 from the Measure A Fund 231 for the Haystack Road
Traffic Calming and Safety Improvements project;
3) Authorize the Mayor to execute the agreement; and
4) Authorize the City Manager to execute any additional amendments and related
documents associated with this contract based on staff's recommendations.
Upon approval of the actions above, funds will be available from the Measure A Fund. An
amendment to add this project in the City's Measure A CIP List has been submitted to the
Riverside County Transportation Commission (RCTC) for approval.
Strategic Plan Objective
The proposed projects will further the goals of the Strategic Plan by providing a safe, efficient,
and reliable transportation system for residents and visitors.
Background
At its May 28, 2020, meeting, the City Council awarded Contractor No. C37870A in an amount
of $720,431.00 to KOA Corporation of Monterey Park, California, for professional
engineering, landscape architecture and design services for the CV Link Painters Path Spur
Improvement (Bump and Grind to El Paseo) Project. The project has since been renamed to
PD Link.
December 16, 2021 — Staff Report
Haystack Road Traffic Calming and Safety Improvements Design Amendment
Page 2 of 4
Following an April 2, 2021, automobile collision at the intersection of Haystack Road and
Heliotrope Drive, the City Manager directed the Public Works Department to develop a
strategy to address community concerns over motorist speeding, and safety for all roadway
users along Haystack Road.
City staff chose to amend the PD Link contract with KOA for the Haystack Road Traffic
Calming and Safety Improvements project for these reasons:
• The consultant developed methodology for the PD Link project that will serve as an
appropriate template for conducting the Haystack Road project;
• The consultant is following an effective community engagement strategy for PD Link,
and has established relationships within the Palm Desert community;
• Strategies to improve roadways within the PD Link project mirror aspects of
community concerns being heard regarding Haystack Road, including improvements
to lower motorist travel speeds, increasing pedestrian and bicycle safety, and
expanding multi -modal connections within Palm Desert.
• Amending the existing contract with KOA Corporation is an expedient alternative to
commence design and implementation of Haystack Road improvements
KOA prepared the Haystack Road Traffic Calming and Safety Study, which was presented
to City Council on November 18, 2021. The study contains the following:
• A summary of existing conditions along the Haystack Road corridor
• A summary of stakeholder engagement
• General transportation improvements that may address issues associated with
intersection safety, speed management, pedestrian improvements, and bicycle
improvements
• Proposed implementation plan — priority approach based on effectiveness, durability,
cost, and timing
The City Council directed staff to implement:
• Intersection safety improvements at Alamo Drive, Chia Drive, and Moon Lane; and
• A Class IV golf cart/bikeway on the north side of the roadway
Priority
FY 2021/2022
Beyond
FY 2022/2023
Estimated
Improvement Cost *
Establish all -way stop control at Alamo Drive, Chia Drive,
and Moon Lane (accompanied by sidewalk ramps,
marked crosswalks, cross street placards, and stop
ahead warning signs
Construct Class IV golf cart/bikeway on the north side of
the roadway (requires slurry seal of entire roadway)
* Costs include design and construction.
$65,000
$950,000
December 16, 2021 — Staff Report
Haystack Road Traffic Calming and Safety Improvements Design Amendment
Page 3 of 4
In addition, Council requested that staff identify pedestrian and bicycle connectivity from the
PD Link corridors to Haystack Road.
City staff propose a second amendment to the contract with KOA to continue with the design
of the Haystack Road Traffic Calming and Safety Improvements project for these reasons:
• The consultant recently completed the Haystack Road Traffic Calming and Safety
Improvements Study.
• The consultant has followed a methodology for the PD Link project that will serve as
an appropriate template for conducting the Haystack Road project.
• The consultant is following an effective community engagement strategy for CV Link
Connectors project and has established relationships within the Palm Desert
community.
• Amending the existing contract with KOA Corporation is an expedient alternative to
commence the Haystack Road project.
On November 29, 2021, KOA Corporation submitted a detailed proposal for design services
with a proposed cost of $229,122.96.
Fiscal Analysis
An amendment to add this project in the City's Measure A CIP List has been submitted to the
Riverside County Transportation Commission (RCTC). Funds will not be encumbered or
expended until RCTC has approved the amendment; there will be no impact to the City's
general fund for the project. The following table summarizes the anticipated cost of the
projects.
Project
Contract No.
C37870A
Amendment
No. 1
Amendment
No. 2
Funding
Source
New
Construction
Tax
Measure A
Measure A
Year
FY20/21
FY21/22
FY21 /22
1 Bolded amount is the subject of this request
Description
PD Link Design
Haystack Road
Traffic Calming
Study
Haystack Road
Traffic Calming
Design
Amount'
$720,431.00
$99,897.00
$229,122.96
Total Project
Cost
$1,049,450.96
December 16, 2021 — Staff Report
Haystack Road Traffic Calming and Safety Improvements Design
Page 4 of 4
LEGAL REVIEW FINANCIAL
Approved as to Form DEPT. REVIEW REVIEW
N/A .Andy ,Firestine
Robert W. Hargreaves
City Attorney
Andy Firestine
Assistant City Manager
;1.et 141.11flflt
Janet M. Moore
Director of Finance
City Manager: L. Todd Hileman: L_. TOGaG4 t t%1evu a v�
Attachments:
1. Contract Amendment No. 2
2. Vicinity Map
CITY COUNCIL 1CTION
APPROVE?) VV DENIED
RECEIVED OTHER
MEET
AYES:
NOES: Te-
ABSENT: NOON'
ABSTAIN: NVt1e--
VERIFIED BY 1J i t I S (-s
Original on File with City Clerk's Office
It P
Amendment
ASSISTANT
CITY MANAGER
.Andy Firestine
Andy Firestine
Assistant City Manager
rni
CONTRACT NO. C37870A
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PALM DESERT AND KOA CORPORATION
Contract No. C37870A
1. Parties and Date.
This Amendment No. 2 to the PROFESSIONAL SERVICES AGREEMENT is made and
entered into as of this 16TH day of December, 2021, by and between the City of Palm Desert ("City")
and KOA CORPORATION, a California Corporation with its principal place of business at 1100
Corporate Center Drive Suite 201, Monterey Park, CA 91754 ("Consultant"). City and Consultant are
sometimes individually referred to as "Party" and collectively as "Parties."
2. Recitals.
2.1 Agreement. The City and KOA Corporation have entered into an agreement entitled
"PROFESSIONAL SERVICES AGREEMENT" dated May 28, 2020 ("Agreement" or "Contract") for
the purpose of retaining the services of Consultant to provide certain professional services.
2.2 Amendment. The City and KOA Corporation desire to amend the Agreement for
additional professional services related to the Haystack Road Traffic Calming and Safety
Improvements project in the amount of $229,122.96. The Parties have heretofore entered into that
Amendment No. 1 dated May 13, 2021.
2.3 Amendment Authority. This Amendment No. 2 is authorized pursuant to Section
3.6.14 of the Agreement.
3. Terms.
3.1 Schedule of Services. Section 3.2.2 of the Agreement is hereby amended in its
entirety to read as follows:
"Consultant shall perform the Services in a prompt and timely
manner in accordance with the Schedule of Services set forth in Exhibit
"A" and Exhibit "B" attached hereto and incorporated here by reference.
Consultant represents that it has the professional and technical
personnel required to perform the Services expeditiously. Upon request
of City, Consultant shall provide a more detailed schedule of anticipated
performance to meet the Schedule of Services."
3.2 Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to
read as follows:
"Consultant shall receive compensation, including authorized
reimbursements, for all Services rendered under this Agreement at the
rates set forth in Exhibit "A" and Exhibit "B" attached hereto and
incorporated here by reference. The total compensation shall not
exceed One Million Forty Nine Thousand Four Hundred Fifty and 96/100
Dollars ($1,049,450.96) without written approval of the City Council or
City Manager, as applicable."
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all
Page 1 of 7
72500.00001 \32445060.1
(Revised 10-06-20)
CONTRACT NO. C37870A
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever
the term "Agreement" or "Contract" appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 2.
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 2.
3.5 Severabilitv. If any portion of this Amendment No. 2 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue
in full force and effect.
3.6 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
[SIGNATURES ON FOLLOWING PAGE]
Page 2 of 7
72500.00001 \32445060.1
(Revised 10-06-20)
CONTRACT NO. C37870A
SIGNATURE PAGE FOR AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF PALM DESERT
AND KOA CORPORATION
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 2 to the
PROFESSIONAL SERVICES AGREEMENT as of the day and year first above written.
CITY OF PALM DESERT KOA CORPORATION
Approved By:
KATHLEEN KELLY
MAYOR
Attested By:
Norma I. Alley, MMC, City Clerk
Approved As To Form:
By:
Best Best & Krieger LLP
City Attorney
Signature
Name
Title
Signature
Name
Title
Page 3 of 7
72500.00001 \32445060.1
(Revised 10-06-20)
CONTRACT NO. C37870A
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy,
or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On , 20, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
▪ Individual
▪ Corporate Officer
Partner(s)
Title(s)
❑ Limited
General
❑ Attorney -In -Fact
❑ Trustee(s)
❑ Guardian/Conservator
• Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Page 4 of 7
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
72500.00001 \32445060.1
(Revised 10-06-20)
OONTRACT NO. C37070A
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy,
or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On 20, before me, , Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
Individual
Corporate Officer
Title(s)
Partner(s)
▪ Attorney -In -Fact
▪ Trustee(s)
❑ Guardian/Conservator
• Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Limited
▪ General
Page 5of7
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
72500.00001 \32445060.1
(Revised 10-06-20)
CONTRACT NO. C37870A
EXHIBIT "A"
SCOPE OF SERVICES, SCHEDULE OF SERVICES, AND COMPENSATION
Page A-1
72500.00001 \32445060.1
(Revised 10-06-20)
CONTRACT NO. C37870A
EXHIBIT "B"
SCOPE OF SERVICES, SCHEDULE OF SERVICES, AND COMPENSATION
Page B-1
72500.00001 \32445060.1
(Revised 10-06-20)
Haystack Road Traffic Calming Improvements
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