HomeMy WebLinkAbout26 Haystack Road Informational ItemSTAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: December 16, 2021
PREPARED BY: Randy Bowman, Deputy Director of Public Works
REQUEST: Receive and file an informational item regarding Haystack Road
Area Improvements
Recommendation
By Minute Motion, receive and file informational item regarding Haystack Road Area
Improvements.
Strategic Plan Objective
The proposed projects will further the goals of the Strategic Plan by providing a safe, efficient,
and reliable transportation system for residents and visitors.
Background
The City is preparing several improvement projects in the vicinity of Haystack Road. The
following projects are in development:
• Project No. 567-21, Haystack Road & Highway 74 Intersection Modification.
• Project No. 667-21, Haystack Road Traffic Calming Improvements.
• Project No. 509-22, Haystack Road Channel Improvements.
Haystack Road & Highway 74 Intersection Modification
The Project originated as a request from the City Council to improve the safety of the
intersection for pedestrians. The proposed project will implement an improved pedestrian
crosswalk of Haystack Road at Highway 74, which will include modification of the existing
traffic signal, sidewalks and wheelchair ramps, roadway markings and signage.
The intersection of Haystack Road with Highway 74 is complex in that the frontage road to
the east of Highway 74 also intersects with Haystack Road. There presently exists no marked
pedestrian crossing across Haystack Road east of Highway 74, despite the presence of
sidewalks along the north and south sides of Haystack Road.
On March 30, 2021, the City Manager authorized Contract No. A41600 in the amount of
$48,714 to Kimley-Horn and Associates, Inc. of Indian Wells, California for design services
for the Haystack Road and Highway 74 Intersection Modification (Project No. 567-21).
December 16, 2021 — Staff Report
Informational Item — Haystack Road Area Improvements
Page 2of3
The consultant commenced study and preliminary engineering design of the intersection in
June 2021 and in August 2021 provided alternative designs to staff for review and approval.
The design effort for the intersection modification was paused in August 2021 to ensure
coordinated design between the intersection modification and the pending results of the
Haystack Road Traffic Calming Study, which commenced in May 2021. With direction on
selected improvements received from the City Council at its meeting on November 18, 2021,
the consultant will resume the design of the intersection modifications. Plans will be
completed in early 2022 and construction will commence thereafter in coordination with the
traffic calming improvements.
Haystack Road Traffic Calming Improvements
Residents who live along Haystack Road and in the adjacent neighborhoods have expressed
concerns to the City Council about traffic speeds and safety on Haystack Road. In response,
the City Council commissioned the Haystack Traffic Calming and Safety Study to analyze
solutions to make Haystack Road safer for motorists, pedestrians, golf carts, and bicycles.
On May 13, 2021, City Council authorized Amendment No. 1 for Contract No. C37870A in
the amount of $99,897 to KOA Corporation of Monterey Park, California, for Design Services
for the Haystack Road Traffic Calming and Safety Improvements (Project No. 667-21).
The project team engaged with community members from the neighborhoods located along
Haystack Road and other interested community members. The City hosted three community
meetings while the study was being completed. In addition, a project website was developed
and was made available for all persons to review study materials and provide input. Three
outreach meetings were held with the neighborhood in May, July, and October 2021.
At its November 18, 2021 meeting, the City Council was presented with the results of the
study and recommended a series of prioritized improvements to address identified issues.
The City Council directed staff to implement:
• Intersection safety improvements at Alamo Drive, Chia Drive, and Moon Lane; and
• A Class IV golf cart/bikeway on the north side of the roadway
Under separate staff report, staff is presenting to the City Council on December 16, 2021
recommendations for funding and other action items to proceed with the design and
construction of the above improvements.
Haystack Road Channel Improvements
During the months of August and September, City crews removed 4 feet high silt mounds
around storm pipeline outlets in the Haystack Channel. Nearly 2,400 linear feet of slopes
were re -compacted with existing sand and 30 cubic yards of debris and trash were removed.
In addition to on -going channel maintenance, staff is pursuing proposals for a project
rehabilitation of the Haystack Channel. The area of scope is located north of Haystack Road
generally east of Highway 74 and west of Portola Avenue including the undercrossing on
Portola Avenue. The work will include environmental clearance, permitting, analysis, and
December 16, 2021 — Staff Report
Informational Item — Haystack Road Area Improvements
Page 3 of 3
design of the channel to better handle existing storm flows. In general, the unimproved section
of the channel (located east of Heliotrope Drive) has significant sedimentation. This concern
has the potential of impacting the storm water capacity which present potential flooding to the
north of the channel. The City advertised the Request for Proposals for the design of the
project on November 8, 2021. Proposals are due by December 15, 2021. A recommendation
for award of the contract is anticipated to be presented to the City Council in January 2022.
Fiscal Analysis
The following table summarizes the anticipated cost of the projects.
Project
Haystack Road
and Highway 74
Intersection
Modification
Haystack Road
Traffic Calming
Improvements
Haystack Road
Channel
Rehabilitation TBD FY22/23
TOTAL OF PROJECTS
Funding
Source
Measure A
Year Description Budget
FY20/21 Design
FY21/22 Construction
Measure A FY21/22 Study
FY21/22 Design
Measure A FY21/22
/ SB1 1
FY22/23
TBD
FY21/22
Intersection
Safety
Construction
Class IV
Bikeway
Construction
$50,000
$250,000
$50,000
$250,000
$100,000
$1,000,000
Design $100,000
Construction $500,000
' Recommended funding source, subject to approval by City Council
LEGAL REVIEW
Approved as to Form DEPT. REVIEW
N/A .Andy Firestine
Robert W. Hargreaves Andy Firestine
City Attorney Assistant City Manager
City Manager: L. Todd Hileman:
FINANCIAL
REVIEW
)cu,,e ? rl. ioo-vc
Janet M. Moore
Director of Finance
Total Project
Cost
$300,000
$1,400,000
$600,000
$2,300,000
ASSISTANT
CITY MANAGER
Andy Firestine
Andy Firestine
Assistant City Manager
L. Todd I1 LevV6fypy COUNCIL ACTION
APPROVED
Attachments: RECEIVED -F d
1. Vicinity Map
DENIED
OTHER
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Original on File with City Clerk's Office