HomeMy WebLinkAboutMemorandum - Q&As (1-27-2022)CITY OF PALM DESERT
CITY MANAGER’S OFFICE
INTEROFFICE MEMORANDUM
To: Honorable Mayor and Councilmembers
From: Heather Horning, Assistant to the City Manager
Date: January 27, 2022
Subject: City Council Agenda (January 27, 2022)
Below you will find questions received from the Mayor and/or Councilmembers and answers provided
by City staff regarding tonight’s Council meeting agenda.
Action Calendar – Item 17:
•Question: Can you specify the finite date, per RivCo Registrar, for City Council to get a ballot
initiative on the June election? Is there any reason for the delay to November?
o Answer: Riverside County Registrar of Voters has released a calendar of dates for the
June 7, 2022, Consolidated Primary Election. A copy has been attached for reference.
Staff was given direction to research the process to get a ballot initiative on the
November ballot. More research would need to be done in order to provide a more
detailed response regarding the process to get a ballot initiative on the June ballot,
which can be done at Council’s request.
Public Hearing – Item 21:
•Question: At the last City Council Meeting, Mayor Pro Tem Jonathan expressed concerns
regarding the requirement to submit studies being included in the ordinance. Council asked for
the ordinance to be re-written to soften this language. The proposed ordinance on the agenda
has removed this language altogether. Is it within staff's normal prerogatives to suggest (as
opposed to require) studies of the sort listed as a means to ease resolution of resident
concerns?
o Answer: Yes, staff’s normal practice is to request relevant plans and studies while
going through the application process to assist with easing resident concerns. The
removal of the requirement in the ordinance allows staff to continue with this practice.
The idea behind the ordinance was that we are facilitating public informational
meetings to encourage cooperation with neighbors early on, not adjudicate the zoning
case. In addition, we will be able to better report to Council, PC, ARC what issues the
residents brought up in advance and if the developer worked with them. This is a
major improvement and should make our processes run smoother.
Question & Answer Page 2 of 2
Public Hearing – Item 22:
•Question: For the Redistricting Workshops, will a Spanish Translator/Interpreter present?
o Answer: Yes, there was a translator physically present at the first workshop on January
20, 2022. The live translation was available for in person attendees via headphones
and virtual attendees via a Translator Room in Zoom. The second Workshop will be
virtual and will have a translator available via the Zoom Translator Room. Staff will
have conference rooms available for individuals to participate in the meeting from City
Hall if they prefer. There will be a room set up for English and for Spanish.
•Question: Can I get a zoomed in version of the proposed maps to see more detail?
o Answer: Yes, a zoomed in version of the proposed maps is attached.
Public Hearing – Item 23:
•Question: Are there funds generated by the villa units, i.e. a one-time per-door fee?
o Answer: No, there is not a one-time door fee for the villa units, however, all villa units
are eligible for Short-Term Rentals that will be managed by the hotel and will generate
TOT. More information on this will be provided in staff’s presentation.
Attachments:
1. Calendar - June 7, 2022, Consolidated Primary Election
2.Draft Redistricting Map Option 1 and 2
Page 1
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
The materials contained in this calendar represent the research and opinions of the staff at the Riverside
County Registrar of Voters. The contents of this calendar and any legal interpretations contained herein are
not to be relied upon as being correct either factually or as legal opinion. Reliance on the content without prior
submission to and approval of your appropriate public counsel is at the reader’s risk.
Please call (951) 486-7200 if you have any questions or comments or visit our website at www.voteinfo.net.
Thank you.
DATE DESCRIPTION
January 3 –
February 9
(155 – 118)
SIGNATURES IN LIEU OF FILING FEE – JUDICIAL CANDIDATES (E.C. §§ 8061, 8105,
8106)
During this period, a candidate for a judicial office may obtain his or her forms from the
county elections official for circulating petitions to secure signatures in lieu of all or part of
the filing fee. Signatures may also be applied to the signature requirements for office on
the nomination paper.
January 3 –
February 9
(155 – 118)
SIGNATURES IN LIEU OF FILING FEE – NON-JUDICIAL CANDIDATES (E.C. §§ 8061,
8106)
During this period, a candidate for any office with a filing fee may obtain his or her forms
from the county elections official for circulating petitions to secure signatures in lieu of all
or part of the filing fee. Signatures may also be applied to the signature requirements for
office on the nomination paper.
NOTE: The first day petition forms may be obtained for County Supervisorial Districts is
28 days after adoption of a final map as part of redistricting. Based on this, the first day to
obtain petition forms for these jurisdictions is January 11 (E-147).
January 10
(148)
GOVERNOR’S PROCLAMATION (E.C. § 12000)
By this date, the Governor shall issue a proclamation calling the primary election and shall
state the time of the election and the offices to be filled and transmit a copy of the
proclamation to the board of supervisors of each county. The Secretary of State will send
an informational copy of the proclamation to each county election official.
January 17
MARTIN LUTHER KING, JR.’S BIRTHDAY (CO. ORD. 358.8)
The Registrar of Voters office will be closed.
January 31 –
February 9
(127 – 118)
DECLARATION OF INTENTION PERIOD – JUDICIAL CANDIDATES ONLY (E.C. §§
8023, 8105)
Between these dates judicial candidates must file a Declaration of Intention with the
Registrar of Voters. The filing fee or petitions in lieu of the filing fee, all or part, must be
submitted at the time the Declaration of Intention is filed. The filing fee is nonrefundable.
Page 2
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE DESCRIPTION
February 9
(118)
LAST DAY TO SUBMIT SIGNATURES IN LIEU OF FILING FEE (E.C. §§ 8061, 8105,
8106(b)(3) & (b)(4))
The last day for candidates to turn in their petitions to the county elections official of the
county in which the petition signers reside and are registered to vote. Within ten days after
receipt of a petition, the county elections official shall notify the candidate of any
deficiency. Upon receipt of the required number of in-lieu signatures, or of a sufficient
combination of such signatures and the prorated filing fee, the county elections official
shall issue the nomination papers provisionally. Any candidate who submits a number of
valid in-lieu signatures that meet the nomination signatures requirement and equals or
exceeds the minimum number required by § 8062 for his or her nomination paper shall
not be required to file the nomination signatures.
February 10 –
February 14
(117 – 113)
EXTENDED FILING PERIOD FOR DECLARATION OF INTENTION – JUDICIAL
CANDIDATES ONLY (E.C. 8023(b))
Extension period for persons other than the incumbent where the incumbent fails to file a
Declaration of Intention by close of business on February 9, 2022.
February 11 LINCOLN’S BIRTHDAY (CO. ORD. 358.8)
The Registrar of Voters office will be closed.
February 14 –
March 11
(113 – 88)
NOMINATION PERIOD (E.C. §§ 8020, 8041, 8061, 8100, 8105, 8106, 10407)
During this period, all candidates must file their declarations of candidacy for office,
circulate their nomination papers and deliver them to the county elections official for filing.
All candidates must pay the nonrefundable filing fees or present in-lieu signatures at the
time they receive their nomination papers from the county elections official. (Candidates
for Judicial offices of the Superior Court pay the filing fee at the time of filing the
Declaration of Intention to become a candidate.) The number of valid in-lieu signatures
any candidate obtains may be subtracted from the number required for his or her
nomination papers. A candidate shall not be required to execute a nomination paper if the
number of in-lieu signatures that meet the nomination requirement on the in-lieu petitions
equals or exceeds the minimum number required by § 8062. Candidate Statements, the
Ballot Designation Worksheet, and Statements of Economic Interests are to be filed at this
time if applicable.
February 14 –
March 11
(113 – 88)
NON-REFUNDABLE FILING FEE (E.C. §§ 8103, 8104, 8105)
The non-refundable filing fee is based on the annual salary for the office on the first day to
circulate petitions in lieu of filing fee. The filing fee requirement, if any, must be paid
before nomination documents are issued. The filing fee may be paid in money, In-Lieu
Petitions, or a combination of both.
NOTE: The Registrar of Voters and the Secretary of State can only accept checks,
cashier’s checks, or money orders. We cannot accept cash. Candidates who do not
qualify will not receive refunds.
February 21
PRESIDENTS’ DAY (CO. ORD. 358.8)
The Registrar of Voters office will be closed.
Page 3
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE DESCRIPTION
March 1
(98)
GOVERNOR CANDIDATES – TAX RETURNS AND WRITTEN CONSENT AND
ACKNOWLEDGEMENT FORM – DEADLINE (E.C. §§ 8902, 8903)
On or before this date, a candidate for the office of governor, in order to appear on the
ballot, must file with the Secretary of State's office, two versions (one redacted and one
unredacted) of every income tax return the candidate filed with the Internal Revenue
Service (IRS) in the five most recent taxable years. The candidate shall redact information
pursuant to Elections Code section 8903.
The candidate must also sign and file with the Secretary of State's office a written consent
and acknowledgement form granting the Secretary of State permission to publicly release
the redacted version of the candidate's tax return.
March 11
(88)
LAST DAY OF NOMINATION PERIOD (E.C. §§ 8020, 8100, 13307; G.C. § 87201)
Not later than 5:00 p.m. on this day, all candidates must deliver to the county elections
official for filing their nomination documents including Candidate Statements, the Ballot
Designation Worksheet, and Statement of Economic Interests if applicable.
March 11
(88)
LAST DAY FOR LOCAL AGENCIES (CITIES, SCHOOLS, SPECIAL DISTRICTS) TO
CALL AN ELECTION AND FILE A REQUEST FOR CONSOLIDATION WITH THE
PRIMARY ELECTION (E.C. § 10403)
March 12
(87)
WITHDRAW CANDIDATE STATEMENTS (E.C. § 13307(a)(3))
Last day to withdraw candidate statements, unless there is an extension of the nomination
period. Withdrawal of candidate statements must be made in writing and received by 5:00
p.m. on March 12, 2022.
March 12 –
March 16
(87 – 83)
NOMINATION PERIOD EXTENSION (E.C. § 8022)
If an eligible incumbent fails to qualify for the nomination by March 11, 2022 a five-day
extension is allowed for any person, other than the incumbent, if otherwise qualified, to file
for the office during the extended period. However, if the incumbent’s failure to file
nomination documents is because he or she has already served the maximum number of
terms permitted by the California Constitution for that office, there shall be no extension of
the period for filing the nomination documents.
March 12 –
March 21
(87 – 78)
PUBLIC EXAMINATION PERIOD FOR CANDIDATE STATEMENTS (E.C. § 13313)
During this period candidate statements are available for public examination.
March 17
(82)
RANDOMIZED ALPHABET DRAWING (E.C. §13111, 13112(b))
The Secretary of State shall conduct the randomized alphabet drawing at 11:00 a.m. and
mail the results immediately to county elections officials so that they may determine the
order in which the candidates shall appear on the primary election ballot. If the office is
that of State Senator or Member of the State Assembly and the district includes more than
one county, the elections official in each county shall conduct a drawing and the results
shall be used only to arrange the names of candidates when the district includes more
than one county.
Page 4
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE DESCRIPTION
March 17
(82)
WITHDRAW CANDIDATE STATEMENTS (EXTENSION) (E.C. § 13307)
In the event there is an extension of the nomination period, candidates may have until this
date to withdraw their candidate’s statement. Withdrawal of candidate statements must
be made in writing and received by 5:00 p.m. on March 17, 2022.
March 17 –
March 26
(82 – 73)
PUBLIC EXAMINATION PERIOD FOR CANDIDATE STATEMENTS (EXTENSION) (E.C.
§ 13313)
During this period candidate statements are available for public examination for offices
with an extension.
March 21
(78)
LAST DAY TO FILE PETITION INDICATING A WRITE-IN CAMPAIGN WILL BE
CONDUCTED FOR JUDICIAL OFFICES WITH AN UNOPPOSED INCUMBENT
CANDIDATE (E.C. § 8203)
April 11 –
May 24
(57 – 14)
WRITE-IN CANDIDACY (E.C. § 8601)
During this period, all write-in candidates must file their statements of write-in candidacy
and nomination papers with the county elections official.
April 12
(56)
ORDER PRINTING OF ELECTION MATERIAL (E.C. § 13313)
Suggested date to prepare copy for printer and order ballots.
April 24 –
April 28
(44 – 40)
FILING PERIOD FOR FIRST PRE-ELECTION CAMPAIGN DISCLOSURE STATEMENT
(G.C. §§ 84200.5, 84200.8)
Filing period for 1st pre-election campaign statement covers transactions through April 23.
Statements must be sent by personal delivery or first class mail.
April 25
(43)
SATELLITE LOCATION PRESS RELEASE (E.C. § 3018)
Notice of satellite locations shall be made by the elections official by the issuance of a
general news release, issued not later than 14 days prior to voting at the satellite location,
except that in a county with a declared emergency or disaster, notice shall be made not
later than 48 hours prior to voting at the satellite location. The news release shall set forth
the following information:
The satellite location or locations.
The dates and hours the satellite location or locations will be open.
A telephone number that voters may use to obtain information regarding vote-by-
mail ballots and the satellite locations.
April 28 –
May 17
(40 – 21)
STATE BALLOT PAMPHLET MAILING TO VOTERS (E.C. § 9094)
Between these dates, the Secretary of State shall mail state ballot pamphlets to all
households in which voters were registered by Friday, April 8, 2022.
April 28 –
May 28
(40 – 10)
REGISTRAR OF VOTERS TO MAIL COUNTY VOTER INFORMATON GUIDE (E.C. §§
13300, 13303)
Between these dates, the county elections official shall mail a vote center notice and or
County Voter Information Guides to each registered voter. The vote center notice shall
state whether the vote center is accessible to the physically disabled.
Page 5
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE DESCRIPTION
May 9
(29)
VOTE BY MAIL BALLOTS (E.C. §§ 3000.5)
No later than this date, county elections officials shall begin mailing each registered voter a
vote-by-mail ballot, a vote-by-mail packet that includes an envelope with instructions on the
use and return of the vote-by-mail ballot, and other information including the locations and
hours of each vote center in the county or polling place.
May 9
(29)
PRECINCTS, VOTE CENTERS & ELECTION OFFICERS (E.C. §§ 12280 et seq., 12300 et
seq.)
Last day for Registrar of Voters to establish vote centers and appoint election officers for this
election. Immediately following appointment, the Registrar shall mail appointment notices to
election officers.
May 9 –
May 28
(29 – 10)
PUBLISH CENTRAL COUNTING PLACE (E.C. § 12109)
The elections official shall, not less than 10 days before the election, publish the notice of
central counting place.
May 9 –
May 31
(29 – 7)
PUBLISH VOTE CENTERS (E.C. § 12105)
The elections official shall, not less than one week before the election, publish the list of the
polling places designated for each election precinct.
May 16
COMPUTER PROCESSING OF VOTE-BY-MAIL BALLOTS (E.C. § 15101(b))
Counties having the necessary computer capability may begin to process their Vote-by-Mail
ballots 15 business days prior to the election. Processing may be completed to the point of
placing the ballot information on computer tape, but under NO circumstance shall a vote
count be made before the polls close at 8:00 p.m. on June 7, 2022.
May 16
VOTE-BY-MAIL PROCESSING PUBLIC NOTICE (E.C. § 15104)
The elections official shall notify vote-by-mail voter observers and the public at least 48 hours
in advance of the dates, times, and places where vote-by-mail ballots will be processed and
counted.
May 22 –
May 26
(16 – 12)
FILING PERIOD FOR SECOND PRE-ELECTION CAMPAIGN DISCLOSURE STATEMENT
(G.C. §§ 84200.5, 84200.8)
Filing period for 2nd pre-election campaign statement covers transactions through May 21.
Statements must be sent by personal delivery or guaranteed overnight service.
May 23
(15)
CLOSE OF REGISTRATION (E.C. §§ 2102, 2106)
The last day for any person to register to vote in the primary election.
May 23
(15)
COLLECTION CENTERS PUBLIC NOTICE (E.C. § 15260)
In establishing a collection center, the elections official may designate a group of precincts
which the center shall serve and this designation shall be available for public inspection no
later than 15 days before the election.
Page 6
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE DESCRIPTION
May 24
(14)
STATEMENT OF WRITE-IN CANDIDACY (E.C. § 8601)
Last day for write-in candidates to leave their statements of write-in candidacy and
nomination papers with the county elections official.
May 24 –
May 31
(14 – 7)
POST ELECTION OFFICERS & VOTE CENTERS (E.C. § 12105.5)
Not less than one week before the election, the elections official shall post a list of all current
polling places and a list of election officers appointed by the 15th day before the election.
The elections official shall post this list in his or her office and on his or her Web site. The list
shall remain posted for 30 days after completion of the canvass.
May 30
MEMORIAL DAY (358.8)
The Registrar of Voters office will be closed.
May 30
(8)
LIST OF VOTERS AND POLLING PLACE INFORMATION
Approximate date that Registrar of Voters will provide list of voters to City Clerk with polling
place information.
May 31
(7)
LOGIC AND ACCURACY TESTING (E.C. § 15000)
No later than seven days prior to any election, the elections official shall conduct a test or
series of tests to ensure that every device used to tabulate ballots accurately records each
vote.
June 3
(4)
MANUAL TALLY PUBLIC NOTICE (E.C. § 15360)
The manual tally shall be a public process, with the official conducting the election providing
at least a five day public notice of the time and place of the manual tally and of the time and
place of the selection of the precincts to be tallied prior to conducting the tally and selection.
June 7
PRIMARY ELECTION DAY (E.C. § 3020, 4103)
Voted ballots must be received by the elections official no later than the close of the polls on
election day or be postmarked on or before election day and received no later than seven
days after election day to be counted.
June 9
(+2)
OFFICIAL CANVASS (E.C. § 15301)
The last day for the county elections official to begin the official canvass of the precinct
returns. This canvass must be completed not later than July 30, 2022.
June 9 –
July 7
(+2 – +30)
ONE PERCENT MANUAL TALLY (E.C. § 15360)
During the Official Canvass the Elections Official shall conduct a public manual tally in 1
percent of the precincts chosen at random by the elections official.
Page 7
CONSOLIDATED PRIMARY ELECTION
June 7, 2022
(E.C. § 8000 et seq.)
DATE
DESCRIPTION
July 4 INDEPENDENCE DAY (CO. ORD. 358.8)
The Registrar of Voters office will be closed.
July 5
(+28)
POST ELECTION OFFICERS & VOTE CENTERS (E.C. § 12105.5)
Not later than 28 days after the election, the elections official shall post an updated list of
vote centers and election officers that actually served on election day. The elections official
shall post this list in his or her office and on his or her Web site. The list shall remain posted
for 30 days after completion of the canvass.
July 7
(+30)
END OF OFFICIAL CANVASS (E.C. §§ 15372, 15400, 15401)
No later than this date, the county elections official must complete the canvass, certify its
results, and submit it to the board of supervisors. This is the suggested date for the board of
supervisors to declare the winners for each office and the results of each measure under its
jurisdiction. The county elections official shall make and deliver to each person elected or
nominated under its jurisdiction a certificate of election or nomination.
July 1 –
July 31
FILING PERIOD FOR SEMI-ANNUAL CAMPAIGN DISCLOSURE STATEMENT (G.C. §
84200)
Statement covers transactions through June 30. Statements must be sent by personal
delivery or first class mail.
Note: Whenever a date prescribed by law falls on a weekend or holiday, such act may be performed on the next
business day (E.C. 15; G.C. 6700, 6701)
Option 2
Option 1