HomeMy WebLinkAbout2020-10-07 HC Regular Meeting Agenda Packet CITY OF PALM DESERT
:�'•�'�'�•: REGULAR PALM DESERT HOUSING COMMISSION MEETING
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AGENDA
A
•�'9gTnEsa4;,.•• WEDNESDAY, OCTOBER 7, 2020
(VIRTUAL MEETING)
3:30 P.M.
CITY OF PALM DESERT, CALIFORNIA
I. CALL TO ORDER
II. ROLL CALL
III. ORAL COMMUNICATIONS
Note: In consideration of the current Coronavirus/COVID-19 Pandemic and
pursuant to the Governor's Executive Orders, Commissioners may participate
via Virtual Meeting.
Any person wishing to discuss any item not otherwise on the agenda has the following
options for remote public participation:
Public comment may be received by email or voicemail from the time the agenda is posted
up until one (1) hour prior to the posted time of meeting convening (2:30 p.m.).
Emails may be sent to housing@cityofpalmdesert.org. Voicemails may be left at (760)
776-6412 and may not exceed three (3) minutes in length. Emails and/or voicemails
received will be read into the record, if the sender so requests.
Because the Brown Act does not allow the Housing Commission to take action on
items not on the agenda, Commissioners will not enter into discussion but may briefly
respond or instead refer the matter to staff for report and recommendation at a future
Housing Commission meeting.
Reports and documents relating to each of the following items listed on the
agenda, including those received following posting/distribution, are on file in
the Office of the Department of Community Development and are available for
public inspection. Please contact (760) 346-0611, Extension 412, at least 24
hours in advance for assistance with access to any of the Agenda, materials, or
remote participation.
AGENDA
REGULAR HOUSING COMMISSION MEETING — VIRTUAL OCTOBER 7, 2020
IV. CONSENT CALENDAR
A. MINUTES of the Virtual Regular Housing Commission meeting of September 2,
2020.
Rec: Approve as presented.
Action:
V. NEW BUSINESS
A. REQUEST FOR CONSIDERATION of a recommendation to reject the lowest bid
submitted by Chapman Coast Roof Co., Inc. as nonresponsive, and authorize the
award of Contract No. HA40260 to Best Contracting Services, Inc. of Gardena,
California for One Quail Place Roof Repair and Candlewood Apartments Roof
Replacement, in the total amount of $1,248,666 and authorize the use of
Garland/DBS, Inc., for the purchase of Roof Materials and Supplies.
Rec: By Minute Motion, reject the lowest bid submitted by Chapman Coast Roof
Co., Inc. as nonresponsive, and authorize the award of Contract No.
HA40260 to Best Contracting Services, Inc. of Gardena, California for One
Quail Place Roof Repair and Candlewood Apartments Roof Replacement,
and authorize the use of Garland/DBS, Inc., for the purchase of Roof
Materials and Supplies.
Action:
VI. CONTINUED BUSINESS
None
VII. OLD BUSINESS
None
VIII. REPORTS AND REMARKS
A. Commissioners Reports and Remarks
B. Commission Reports
• Administrative Plan: Exhibit C — Utility Allowances
• Administrative Plan: Exhibit D — Pet Policy ("Animal Policy")
• Administrative Plan: Exhibit E - Zero Tolerance Policy
• Administrative Plan: Exhibit F - House Rules
C. Summary of City Council and Housing Authority Actions
2
AGENDA
REGULAR HOUSING COMMISSION MEETING — VIRTUAL OCTOBER 7, 2020
D. RPM Company Monthly Reports for July 2020
• Monthly Occupancy Status Report
• Monthly Occupancy and Average Rent Summary
• Report#1 — Monthly Occupancy and Average Rent Statement
• Report#2 — Monthly Net Operating Income Statement
E. Update on Housing Authority Properties for August 2020
• Palm Desert Housing Authority Project Report for August 2020
F. Update on the Home Improvement Program
ACTIVITY September 2020
Inquiries (Calls. Walk-Ins, Emails). 0
Applications Provided: 0
Applications Received: 0
Applications being processed: 0
Eligible (Possibly meets criteria): 0
Ineligible (Does not meet criteria): 0
Energy Savings Assistance Programs Referrals: 0
(JHC Construction — SCE/Gas Co)
IX. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda for the Housing Commission was posted on the City Hall bulletin board not
less than 72 hours prior to the meeting. Dated this 30th day of September 2020.
(.1,.,1,--cra �'1 rM--1-Z�
Melinda Gonzalez. Recording Se&etary
3
CITY OF PALM DESERT
;�'•�����•; PALM DESERT HOUSING COMMISSION MEETING
11_A N�,
! PRELIMINARY MINUTES
A
t*
•�'QgTE xsot'", WEDNESDAY, SEPTEMBER 2, 2020 — 3:30 P.M.
(VIRTUAL MEETING)
CITY OF PALM DESERT, CALIFORNIA
CALL TO ORDER
Commissioner Buller called the meeting to order at 3:40 p.m.
II. ROLL CALL
Present: Absent:
Commissioner Donna Ault
Commissioner Jann Buller
Commissioner Dennis Guinaw
Commissioner Melody Morrison
Vice-Chair Gregory Ballard
Chair Juan Mireles joined the meeting at 3:44 p.m.
Also Present:
Lauri Aylaian, Executive Director
Kathleen Kelly, City Council Member Liaison
Ryan Stendell, Director of Community Development
Jessica Gonzales, Senior Management Analyst
Christopher Gerry, Management Analyst
Teresa Vakili, Vice President RPM Company
Melinda Gonzalez, Recording Secretary
III. ORAL COMMUNICATIONS
None
IV. CONSENT CALENDAR
A. MINUTES of the Regular Housing Commission meeting of March 4, 2020.
PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
Rec: Approve as presented.
Upon a motion by Commissioner Morrison, second by Commissioner Ault, and
a 6-0 vote of the Housing Commission the Consent Calendar was approved as
presented (AYES: Ault, Buller, Ballard, Guinaw, Mireles, and Morrison; NOES:
None; ABSENT: None).
V. NEW BUSINESS
Chair Mireles recommended to Commissioners that a presentation of items A through
F be made by Senior Management Analyst, Jessica Gonzales consecutively, and then
one motion for approval to receive and file will be taken after all items have been
discussed. Commissioner Guinaw concurred with this statement and felt items A
through F could be considered with one motion to approve.
Mrs. Gonzales advised Commissioners items A through F memorialize the actions
taken by the Authority Board and provided a summary of each item. Mrs. Gonzales
invited questions and/or comments regarding items A through F, to which there were
none.
A. REQUEST TO RECEIVE AND FILE the Approved staff report from Housing
Authority Board meeting of August 27, 2020; Adoption of Resolutions by the City
Council and the Palm Desert Housing Authority Board rescinding Resolution Nos.
2020-46 and HA-94, respectively, to end the temporary suspension of the Housing
Commission meetings.
B. REQUEST TO RECEIVE AND FILE the Approved staff report from Housing
Authority Board meeting of August 27, 2020; Award of Contract No. HA40360 to
Southwest Protective Services, Inc. dba Southwest Security for Courtesy Patrol
Services at the Palm Desert Housing Authority Properties in a total annual amount
not to exceed $139,280.
C. RECEIVE AND FILE the Approved staff report from Housing Authority Board
meeting of June 11, 2020; Approve a Second Extension to Contract No. HA37270
with John Harrison Contracting, Inc., in an amount not to exceed $175,000 for
HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing
Authority Properties (Contract No. HA37272).
D. RECEIVE AND FILE the Approved staff report from Housing Authority Board
meeting of May 28, 2020; Approve authorization for the use of Lowes Home
Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for
Purchase of Materials, Supplies and Appliances for Palm Desert Housing Authority
Properties ("Authority") for FY 2020/2021.
E. RECEIVE AND FILE the Approved staff report from Housing Authority Board
meeting of May 28, 2020; Approve authorization for the use of The Sherwin-
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PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
Williams Company for Purchase of Paint and Paint Related Materials and Supplies
for the Palm Desert Housing Authority Properties for FY 2020/2021.
F. RECEIVE AND FILE the Approved staff report from Housing Authority Board
meeting of May 28, 2020; Adoption of Resolution HA-94 and 2020-46 by the City
of Palm Desert and Housing Authority, Authorizing the Temporary Suspension of
the Housing Commission Meetings with the addition that staff will consult with the
Chair of the Housing Commission who could request a virtual Housing
Commission meeting if he felt the topic warranted one.
Rec: Approve as presented.
Upon a motion by Commissioner Ault, second by Vice Chair Ballard, and a 6-0
vote of the Housing Commission, items A through F, were approved as presented to
receive and file. (AYES: Ault, Buller, Ballard, Guinaw, Mireles, and Morrison; NOES:
None; ABSENT: None).
VI. CONTINUED BUSINESS
None
VII. OLD BUSINESS
None
VIII. REPORTS AND REMARKS
A. Commissioners Reports and Remarks
B. Commission Reports
Ms. Gonzales provided introduction to City staff member, Management Analyst,
Christopher Gerry and advised the Commission Mr. Gerry would be providing an
informational presentation on the City's Emergency Rental Assistance Program.
Mr. Gerry reported that under the CARES Act, the City received a special allocation
of approximately$241,000 in Community Development Block Grant funds, known
as CDBG-CV funds. According to the Act, the purpose of this funding source is to
prevent, prepare for, and respond to the coronavirus pandemic. Mr. Gerry advised
these funds must fit within the framework of the CDBG Program, which includes
meeting the national objective of benefiting low and moderate income people.
There are other statutory requirements as well, however, being income qualified
and directly impacted by the coronavirus pandemic are the most important criteria
under the CARES Act for CDBG-CV funds.
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PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
Mr. Gerry informed the Emergency Rental Assistance Program helps offset
previously missed rent payments up to$5,000 for income qualified households that
are directly impacted by the coronavirus pandemic.
Mr. Gerry explained following City Council and HUD's approval of the program, a
nonprofit organization, Jewish Family Service of the Desert, was selected utilizing
the competitive Request For Proposal (RFP) process. Jewish Family Service of
the Desert is responsible for qualifying households for the program and to provide
case management.
He further explained the City conducted outreach efforts to rental property owners
informing them of the limited time opportunity to "opt-in" to the Program for
consideration of the allocation of CDBG-CV funds. Currently, the City completed
an initial application process for rental property owners, which included 19
applications representing over 1,540 rental units. Thirteen (13) of the rental
properties qualified and entered into agreements, representing approximately
1,500 rental units. Of the remaining six (6) applicants, four (4) were deemed
ineligible and two rental property owners withdrew applications since their
respective households were able to catch up on previously missed payments.
Following the qualification and subsequent agreement with the rental properties,
130 households of the approximately 1,500 rental units were identified as missing
rental payments since April 2020. The missing payments represent a total of
approximately $248,000. To ensure equitable service delivery, a notification letter
was sent to all 130 households advising of this opportunity. The identified
households were advised they have until September 16, 2020 to complete an
application for initial consideration of rental assistance. Depending on the number
of households that apply and qualify, there may be an opportunity to pay rental
arrears for all eligible households within the program.
Mr. Gerry stated the final step for this process is for Jewish Family Service of the
Desert to qualify each household applying for rental assistance, which would
include obtaining and reviewing various types of supporting documentation from
each member of the household who is over 18 years of age. Following funding
recommendations by Jewish Family Service of the Desert and approval by the City,
rental arrears payments would be made directly to the rental property owners on
behalf of the qualified households.
Mr. Gerry stated if the Commission was interested, he would be happy to provide
a verbal update throughout the duration of the program. He noted unless the
federal government or HUD increases CDBG-CV funding levels, this would be a
limited time program that would likely end in the next three months. Mr. Gerry
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VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
concluded his presentation and invited questions and/or comments regarding the
presentation.
Upon inquiry by Chair Mireles, Mr. Gerry advised this is a one-time infusion of
funds provided under the federal CARES ACT. Chair Mireles asked what the
distribution of funds were for seniors and family households. Mr. Gerry informed
there was no differentiation between senior and family households, the program
was based on market rate housing. Mr. Gerry observed once applications from the
households are processed there will be a better understanding of household
composition and distribution for the program. Chair Mireles commended the City
for providing this program to help its residents.
With the conclusion of Mr. Gerry presentation, Chair Mireles moved to the next
item. Mrs. Gonzales informed the Commission that former Housing Commissioner
Mr. Wade Tucker, who actively served on the Housing Commission for 10 years,
unfortunately passed away in June 2020. She stated in memory of his service the
Authority will be providing a memorial tile at the Civic Center Park rose garden.
C. Summary of City Council and Housing Authority Actions
A memo provided by Senior Management Analyst, Jessica Gonzales summarizing
approved action items from City Council and the Housing Authority Board meetings
was provided to commission members for review. Mrs. Gonzales commented that
all items listed on the summary which went before City Council and the Housing
Authority Board at their meetings held February 27, 2020 through June 25, 2020
were approved. Mrs. Gonzales noted a contract was awarded for the Self-Help
Project and currently they are working through the Development and Disposition
Agreement to get the project off the ground so they can start building the fourteen
(14) affordable single family homes. Mrs. Gonzales invited questions and/or
comments to which there were none.
D. RPM Company Monthly Reports for January, February, March, April, May and
June 2020
RPM Company Vice President, Teresa Vakili, acknowledged the RPM Reports
provided to the Commissioners including the months of January 2020 through
June 2020. Chair Mireles commented RPM staff has been busy, which Ms. Vakili
confirmed, adding that they are doing business a little differently, primarily through
email, telephone and appointment only, due to the current circumstances. Upon
inquiry, Ms. Vakili reported over the last several months properties are averaging
98% occupancy. She further reported that delinquency due to COVID is very
minimal and currently sits at approximately 2.5%. RPM continues to work with
residents who are having difficulty paying for rent due to COVID which includes
referring them to organizations that may be able to offer rental assistance. She
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PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
noted presently One Quail Place has fourteen (14) delinquent units, however, nine
(9) of these units were approved to receive rental assistance.
Commissioner Guinaw observed the number of units categorized as extremely low
units had increased by twenty-five (25) units and inquired if this is a normal
occurrence. She noted the numbers he observed are most likely representative of
recertification's which resulted in a change to their income level.
Upon inquiry by Commissioner Morrison, Ms. Vakili stated recertification's are not
taking longer to process due to COVID, noting the average recertification takes
approximately two to three weeks depending on how quickly documentation is
provided to staff for processing. She stated it can take a bit longer if the resident
does not have access to resources such as a scanner or email, however, this is a
minimal issue because most residents have a cellphone which allows them to take
pictures and email.
Upon inquiry by Commissioner Morrison, Ms. Vakili stated there has been no
change to the process of notification to a resident whose rent has changed. RPM
still provides a recertification packet 90 days prior to the expiration of the one year
lease. Residents are required to provide documentation by a certain date for the
recertification to allow staff the opportunity to process the recertification documents
and provide a 60 day notice, if necessary, for any rental increase of 10% or higher.
Commissioner Buller inquired as to whether RPM has experienced any interruption
in vendor maintenance, repairs or replacement due to the pandemic. Ms. Vakili
stated initially there was some trouble obtaining items like toilet paper and sanitizer
because of the shortage for these items but currently these items are plentiful and
stocked. She noted recently, there has been some issues with obtaining
appliances because the vendors were short on stock, however, since there are
additional options for vendors, this issue has been minimal.
Upon inquiry by Chair Mireles, Ms. Gonzales advised the allocation of regular
CDBG funds has already been approved by City Council and are unable to be
redistributed for other purposes. She added residents who are having difficulty
paying their rent and other items such as utilities are being offered assistance by
various organizations including Jewish Family Service of the Desert, Catholic
Charities and United Lift.
Ms. Vakili invited additional questions or comments regarding the reports, to which
there were none.
E. Update on Housing Authority Properties for February, March, April, May, June
and July 2020
Ms. Vakili acknowledged the Palm Desert Housing Authority Project reports for the
months of February 2020 through July 2020 and invited questions or comments,
to which there were none.
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PRELIMINARY MINUTES
VIRTUAL HOUSING COMMISSION MEETING SEPTEMBER 2, 2020
F. Update on the Home Improvement Program
ACTIVITY February/March/April/May/June/July/August 2020
Inquiries (Calls, Walk-Ins, Emails): 3
Applications Provided: 3
Applications Received: 2
Applications being processed: 2
Eligible (Possibly meets criteria): 0
Ineligible (Does not meet criteria): 0
Energy Savings Assistance Programs Referrals: 0
(JHC Construction— SCE/Gas Co)
A summary of the Home Improvement Program activity for the months of February
2020 through August 2020 were provided to commission members for review on
the Agenda. Mrs. Gonzales acknowledged the program numbers and invited
questions and/or comments, to which there were none.
IX. ADJOURNMENT
With Commission concurrence, Chair Mireles adjourned the meeting at 4:17 p.m.
Melinda Gonzalez, Recording Secretary
7
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
Joint Public Works and Community Development Department
MEETING DATE: October 15, 2020
PREPARED BY: Randy Bowman, Senior Project Manager
Jessica Gonzales, Senior Management Analyst
REQUEST: Reject the lowest bid submitted by Chapman Coast Roof Co.,
Inc. as nonresponsive, and authorize the award of Contract No.
HA40260 to Best Contracting Services, Inc. of Gardena,
California for One Quail Place Roof Repair and Candlewood
Apartments Roof Replacement, in the total amount of
$1,248,666 and authorize the use of Garland/DBS, Inc., for the
purchase of Roof Materials and Supplies.
Recommendation
By Minute Motion that the Housing Authority Board,
1) Reject the lowest bid submitted by Chapman Coast Roof Co., Inc. as
nonresponsive, and authorize the award of Contract No. HA40260 to Best
Contracting Services, Inc. of Gardena, California for One Quail Place Roof
Repair and Candlewood Apartments Roof Replacement (the "Project") at the
Palm Desert Housing Authority (the "Authority") properties, in the total amount
of $1,248,666; and
2) Authorize the use of Garland/DBS, Inc. ("Garland"), Contract No. HA
for the purchase of roof materials and supplies pursuant to 3.30.160(E) of the
Palm Desert Municipal Code, necessary to complete this Project in the
amount of $511,164.19; and
3) Authorize the Director of Finance to set aside 10% contingency for
unforeseen conditions in the amount of $124,867; and
4) Authorize the Executive Director or designee to review and approve written
requests for the use of the contingency for unforeseen conditions up to the
contingency amount; and
5) Authorize the Executive Director or designee to execute the Notice of
Completion ("NOC") and the Secretary to file the NOC, upon satisfactory
completion of the Project; and
6) Authorize the Executive Director and their designee to take any necessary
actions to facilitate the contract and execute any documents necessary to
effectuate the action taken herewith.
Monies are available in the FY 2020/2021 Authority's Capital Replacement Budget.
October 15, 2020 - Staff Report
Reject Lowest Bid and Award Contract No. HA40260
Page 2 of 4
Housing Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of October
7, 2020. Upon request, a verbal report will be provided at the Authority's regular meeting of
October 15, 2020.
Strategic Plan
This request does not apply to a specific strategic plan goal.
Background Analysis
At its meeting on March 24, 2016, the Authority Board authorized the award of Contract No.
HA34740C to Garland/DBS, Inc. ("Garland") in the amount of $812,472.00 for restoration of
thirteen (13) built up roofs and related services at One Quail Place Apartments plus 10%
contingency in the amount of $81,247.00 for unforeseen conditions and permits. The
Authority approved the contract to Garland pursuant to the Municipal Code Section
3.30.160(E), allowing the Authority to participate as a government entity with U.S.
Communities.
After the completion of the 2016 project, a roof assessment of all properties under the
Authority's portfolio was completed. From the assessment, it was determined that One
Quail Place Apartments ("One Quail Place") and Candlewood Apartments ("Candlewood"),
located at 72600 Fred Waring Drive and 74000 Shadow Mountain Drive, Palm Desert,
California respectively (the "Properties"), had an immediate need to address and repair their
roofing system.
In discussing the approach and scope to address the roofing system at the Properties, it
was suggested as an option, that the Authority continue purchasing the roofing materials
through Garland under a government cooperative program with the labor being solicited
formally through a bidding process. Staff considered this approach with the consideration to
confirm the labor wages under the government cooperative agreement were within local
area wages as well as to continue receiving the benefit of the reduced cost for materials
and supplies under the government cooperative program. The reduced cost for materials
and supplies under a government cooperative program is approximately 20% less to the
Authority compared to procuring the materials and supplies on the open market. Opting to
use Garland's products would also reduce the variation contractors would propose as part
of their bids and the customary markup applied to the materials.
Staff developed the scope for the Project and it includes, among other things, roof
replacement of all four (4) apartment buildings and two (2) car ports at the Candlewood
Apartments property; and repair of fifteen (15) apartment buildings at the One Quail Place
property. The work consists of furnishing all labor, necessary tools and machinery,
supervision, and all utility and transportation services required for the replacement of
October 15, 2020 - Staff Report
Reject Lowest Bid and Award Contract No. HA40260
Page 3 of 4
existing roofing, repairs and any related roofing components. The Project materials and
supplies were identified in the Project bid specifications as Garland products that the
Authority would provide to the successful bidder for use on the Project, with Garland
verifying and guaranteeing the quantities based on the specifications.
The Project was advertised for bid on August 5, 2020, and on September 11, 2020, six bids
were received via the City of Palm Desert's (the "City") online PlanetBids bidding portal with
the following results:
Contractor Location Total Base Bid
Chapman Coast Roof Co., Inc. 1 Fullerton, CA $1,165,712.50
Best Contracting Services, Inc. Gardena, CA $1,248,666.00
R&R Roofing & Waterproofing, Inc. Lake Elsinore, CA $1,493,687.00
C.I. Services, Inc. Mission Viejo, CA $1,527,753.00
Tecta-America So. Cal., Inc. Santa Ana, CA_ $1,551,869.00
Commercial Roofing Systems, Inc. Arcadia, CA $1,776,971.50
The lowest bidder, Chapman Coast Roof Co., Inc., did not submit their bid guarantee (bond)
in original hard copy to the City Clerk prior to the specified date and time for the Bid
opening, as required by the bid specifications. The failure of Chapman Coast Roof Co., Inc.
to provide a bid bond prior the bid opening time gave them an unfair competitive advantage
and renders its bid nonresponsive. After consulting with the Authority's attorney, it is
recommended to reject the bid from Chapman Coast Roof Co., Inc.
Staff reviewed the bid received from Best Contracting Services, Inc. and determined that
they are the lowest responsible bidder submitting a responsive bid.
The estimate for the Project is $1,250,000, which places the bid from Best Contracting
Services, Inc. at less than one (1) percent lower than the estimate.
The provisions of the City of Palm Desert Municipal Code Section 3.30.160(E), allow the
Authority to participate as a government entity with the California Multiple Award Schedule
("CMAS") and use their program pricing for purchases through Garland for roofing materials
and supplies, so long as the price to the Authority is equal to or better than the price to the
state. Garland has confirmed they will provide to the Authority, as a participating entity,
CMAS contract terms, products, product warranty, services and pricing for the roofing
materials and supplies at prices equal to or better than its prices to the state. Staff
recommends the Authority Board to authorize the use of Garland as a vendor through a
government purchasing cooperative contract for the purchase of the roofing materials and
supplies needed to complete Project in the amount of$511,164.19.
Staff recommends that the Authority Board approve this request and related actions.
October 15, 2020 - Staff Report
Reject Lowest Bid and Award Contract No. HA40260
Page 4 of 4
Fiscal Analysis
The fiscal impact is the cost of the contract itself in the amount of $1,248,666 plus 10%
contingency in the amount of $124,867 (for unforeseen conditions) which will be paid from
the FY 2020/2021 Authority's Capital Replacement budget. The additional fiscal impact is
the purchase of the materials and supplies through Garland in the amount of$511,164.19 to
complete this Project, which will also be paid from the FY 2020/2021 Authority's Capital
Replacement budget.
LEGAL REVIEW DEPT. REVIEW DEPT. REVIEW FINANCIAL
REVIEW
Robert W. Tom Garcia Ryan Stendell Janet M. Moore
Hargreaves Director of Public Director of Community Director of Finance
Authority Counsel Works Development
Andy Firestine
Assistant City Manager:
Randy Bynder
Interim Executive Director:
CONTRACTOR: Best Contracting Services, Inc.
19027 S. Hamilton Avenue
Gardena, CA 90248
ATTACHMENTS: BID SCHEDULE SUBMITTAL
AGREEMENT, Contract No. HA40260
VICINITY MAPS
VENDOR: Garland/DBS, Inc.
3800 East 91st Street
Cleveland, Ohio 44105
ATTACHMENTS: Garland Participation Letter (dated September 22, 2020), CMAS
Contract No. 4-20-56-0006B
Agreement, Contract No. HA
City of Palm Desert Page 1
ONE QUAIL PLACE ROOF REPAIR AND CANDLEWOOD APARTMENTS ROOF REPLACEMENT(20-22),bidding on Printed 09/18/2020
Bid Results
Bidder Details
Vendor Name Best Contracting Services,Inc.
Address 19027 S Hamilton Ave.
Gardena,CA 90249
United States
Respondee Candys Simpkins
Respondee Title Sales Supervisor
Phone 310-328-6969 Ext.243
Email cruffin@bestcontracting.com
Vendor Type
License#
CADIR
Bid Detail
Bid Format Electronic
Submitted September 11,2020 3:33:56 PM(Pacific)
Delivery Method
Bid Responsive
Bid Status Submitted
Confirmation# 222836
Ranking 0
Respondee Comment
Buyer Comment
Attachments
File Title File Name File Type
General Attachments PROJECT NO 820-20-Best Contracting Services Inc- General Attachment
General Attachments.pdf
Line Items
Type Item Code UOM Qty Unit Price Line Total Comment
Base Bid
1 One Quail Place Roof Repairs
1 L SUM 1 $850,666.00 $850,666.00
2 Candlewood Apartments Roof Repairs
2 L SUM 1 $366,000.00 $366,000.00
3 Clear Clogged Roof Drains
3 EACH 25 $200.00 $5,000.00
4 Replace Damaged Wood Framing
4 LIN FT 100 $130.00 $13,000.00
5 Replace Damaged Wood Substrate
5 SQ FT 250 $6.00 $1,500.00
PlanetBids,Inc.
City of Palm Desert Page 2
ONE QUAIL PLACE ROOF REPAIR AND CANDLEWOOD APARTMENTS ROOF REPLACEMENT(20-22),bidding on Printed 09/18/2020
Bid Results
Type Item Code UOM Qty Unit Price Line Total Comment
6 Replace Damaged Drywall
6 SQ FT 250 $50.00 $12,500.00
Subtotal $1,248,666.00
Total $1,248,666.00
PlanetBids,Inc.
ce ieaee.uce eaee.0
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,fflpiRc ci65Tr!'�
THE GARLAND COMPANY, INC.
High Performance Roofing And Flooring Systems
3800 EAST 91ST.STREET•CLEVELAND,OHIO 44105-2197
PHONE:(216)641-7500•FAX:(216)641-0633
NATIONWIDE:1-800-321-9336
PALM DESERT HOUSING AUTHORITY Jason Busanovitch
Riverside, CA. 92504
73-510 Fred Waring Dr. 951/300-8377 cell
Palm Desert,CA.92260-2578
760-346-0611 PH.
Project No. 820-20
Project: One Quail Place Apartments 09/01/2020
ROOF MATERIAL
CMAS CONTRACT NO. 4-20-56-0006B
MATERIAL QUANTITY UNIT PRICE TOTAL
Weather Screen 110/(55)Gal Drums $1,252.00 $137,720.00
Garla Prime VOC 80(5) gal pails $116.00 $9,280.00
StressPly IV Min. 60/rolls $316.00 $18,960.00
HRP Torch Base 45/rolls $235.00 $10,575.00
StressPly Plus FR Min. 100/rolls $232.00 $23,200.00
Garmesh 30/rolls $63.00 $1,890.00
Green-Lock Mastic 108/pails $286.00 $30,888.00
Tuff Stuff Caulking white 15/cases $384.00 $5,760.00
Tuff Flash Plus LO A&B 36(3) gal pails $415.00 $14,940.00
Seal Tite 60(2) gal pails $263.00 $15,780.00
Flat Stock Metal 150/sheets 22 ga. $121.00 $18,150.00
Pyramic Plus LO 30/(5)gal pails $382.00 $11,460.00
Material Total $298,603.00
Shipping Estimate $ 12,500.00
Tax @ 7.75% $ 23,141.74
TOTAL $334,244.74
Pricing good through December 31,2020
Please issue the PO with the Garland CMAS Contract Number on the PO.
If you have any questions or concerns, please contact me directly for further information.
Sincerely,
Jc4crvv2. Bwuv ovstchh.
Jason R. Busanovitch
oe Ieaee.uoe 1eaee
AIM AIM
Lam'Lam'
THE GARLAND COMPANY, INC.
am am
High Performance Roofing And Flooring Systems
3800 EAST 91ST.STREET•CLEVELAND,OHIO 44 1 05-2 1 9 7
PHONE:(216)641-7500•FAX:(216)641-0633
NATIONWIDE: 1-800-321-9336
PALM DESERT HOUSING AUTHORITY Jason Busanovitch
Riverside, CA. 92504
73-510 Fred Waring Dr. 951/300-8377 cell
Palm Desert, CA. 92260-2578
760-346-0611 PH.
Project No. 820-20
Project: Candlewood Apartments 09/01/2020
ROOF MATERIAL
CMAS CONTRACT NO. 4-20-56-0006B
MATERIAL QUANTITY UNIT PRICE TOTAL
StressPly Plus FR Min. 343/rolls $232.00 $79,576.00
HRP Base Sheet 60/rolls $129.00 $7,740.00
VersiPly 40 25/rolls $305.00 $7,625.00
KEE-Lock Mastic 10/pails $311.00 $3,110.00
Garmesh 04/rolls $63.00 $252.00
Tuff Stuff Caulking white 02/cases $384.00 $768.00
Pyramic Plus LO 09/(55) gal drums $4,194.00 $37,746.00
White Star 35/(5) gal pails $643.00 $22,505.00
Material Total $159,322.00
Shipping Estimate $ 5,250.00
Tax @ 7.75% $ 12,347.45
TOTAL $176,919.45
Pricing good through December 31,2020
Please issue the PO with the Garland CMAS Contract Number on the PO.
If you have any questions or concerns, please contact me directly for further information.
Sincerely,
Jc o-w 2. 3 u -ouno-vitch
Jason R. Busanovitch
Administrative Plan Exhibit C
EXHIBIT C
FRESERVEDlu„usie,ry Authority of the County of Riverside
RIVERSIDE CO IAITY I ITI1 ITV AI I OWANCES
Allowances for Tenant-Fumished LPE rlepatrne 1t Di Housing.and
ikIIes and Other$C1V!c Urban r)r.,ISlopmcrll
or.of Ptteic nryp IIICiar 71.�sIi,
baba lrrtllYli:10 eve.,I 71112 018
Locality- Housing Authority all,*CourllyF of I Twec Hulti•farnIly(Apartment)
Rlvsrslds,CA
mkt i,r Ser,llce:Standard �411i1 I BR ] 2 SR I a BIB I a I3R I 5 BR
4eeunq
Neh,rei Cat Si r 00 313 00 315,03 $15.00 $17.00
b. 2.3tl1e Cxes'F'r.,.4,yr TX 00 137 00 141 IX: S46 In5.i0.00 $54.40
c Elecnc 51i0f1 €f3A0 5i.`..rx7 11P.r.... 52I:.00 523.00
6. Cal,OIhru
Coakinp
r Neumal Gee sace 13 00 Vi 00 Pi0] $7.09 $e,a4
4aedPropene 37110' 57 00 1t2 00 51T Oilsz2.0a 324.00
•I.: In WWI 5700 RT 1 00 114(IC 111 60 320.00
r}lher r.Irrlr,r 8 C.nnli hi?
•I.. I N.ai.a{.E i.L i41 t XPP r#s) $rb I i 521 U4.a0 $37.00 S489C 554,40
e HAN, appm.s..,lee i4rw{r.+1g 322..• or i3.4.00 552 ao $55 as Sal.00
11500 MIZE 57+OD 511.00 53100 $41.00
rJ.I41n11 0.4s $1e 00 MOM 30 06 112.00 S13 00 518.01
la. 1;5e1114 QIp►IPoppiinir woo 120 I. $2700 t 4 41
1 0ITO #ri00 f10 #21U4� 130.00
tl. dIFOIha1r
Wiles,draw,Trnl1 Colketlice
rr sar f*rD!tom} $1100 $1e 00 $boa S22.00 1.24•0a 127.00
S r it (1.4)(11F) fir.• SYI q0 13100 $3103 $P1•p0 131.00
t nixh Cullrx:lloh Iraqi) 123 .• #2)00 57300 321.0? $23.00 $23.04
T*nonl-auppMed fipp'IIconar
R„rrlo Mlcrc rove Tenlr•I•a pp1Yrd 1110p $11 00 $11 00 31100' $11.00 511,00
RefrlpnrmInr TarienN utdIpd $1200 11200 $12 Cr $12 a0 $12.00 512,00
Cxhrr••#prd .Moe hi Ch •
I $1500 S15.1,1 315.40 $15,00
a.. 35.10 5500 1500 65.ra, 35.00
I• In t' we 00 5.10 DO 5 2.0 IA 320.00
Umy or-very z
1-1mymp
Meea a1 Family OPw E e i1I
Water Heastn i
IddrossaFUrih - tiYa
Derr
elrf I UI Dohs s
o1a;
CargY.rc.
The Harrod Company.120181rpdsie adapted fremfanrl HUC-52Ee7
Management and Operations-Rental Units Effective January 24, 2019
Page 43 of 48
PDHA Administrative Plan Section 1: Definitions
amount allowable as unusual expenses shall not exceed the amount of income from
such employment.
Section 1.58 Utilities — shall include electricity, gas, other heating (including hot water
heating), refrigeration and cooking fuels not paid by the Authority. Utilities may include
water, trash and sewer if not paid by the Authority. Telephone, Cable, Digital Services
and Internet Connection costs are not included as utilities.
Section 1.59 Utility Allowance — shall mean the amount, updated annually, equal to
the estimate established by the RCHA of the monthly cost of a reasonable consumption
of such utilities and other services described in Title 25 CCR Section 6918(c) for the
Restricted Unit by an energy-conservative Household consistent with the requirements
of a safe, sanitary, and healthful living environment applicable for each unit type and
equipment (see Exhibit C).
Section 1.60 Veteran — shall mean a person who has served in the active armed
services of the United States at any time and who shall have been discharged or
released there from under conditions other than dishonorable, as verified by the
Veterans Administration.
Section 1.61 Veterans Preference — shall mean the preference that enables a Wait
List Eligible Household that includes a Veteran to be placed on the applicable priority
waiting list.
Section 1.62 Very Low Income Household — shall mean persons and families meeting
the income qualification limits set forth in California Health and Safety Code Section
50105 and Title 25 of the California Code of Regulations Section 6910, et seq., as the
case or context may require, as such statutes and regulations may be amended from
time to time; provided, however, that such income is at least 20 percent of AMI.
Section 1.63 Wait List Eligible Households — shall mean persons and families who
have provided the documentation and/or information required demonstrating that they
meet the minimum eligibility requirements to be placed on a waiting list. (See Section
3.3)
Management and Operations—Rental Units Effective January 24, 2019
Page 13 of 48
4.2.6Criminal Background 17
4.3 AFFORD QUALIFICATION REQUIREMENTS 17
4.3.1 Household Income Criteria 18
4.3.2 No Ownership in Real Property or Mobilehomes 18
4.3.3 Certification and Recertification of Eligibility 18
4.3.4 Proof of Income 18
4.3.5 Changes in Income 18
4.3.6 Primary Residence Requirement 18
4.3.7 Other Housing Assistance 18
4.4 CREDIT CHECKS, BACKGROUND CHECKS, AND DOCUMENTATION
VERIFICATIONS 16
4.4.1 Application Certifications and Verifications 18
4.4.1a Authorization for Release of Information Form 18
4.4.1 b Application and/or Resident Income Certification 18
4.4.1c Eligibility Requirements 18
4.4.1d Applicant/Resident Certification 19
4.4.1 e Residence History/Verification Form 19
4.4.1f Verification of Non-Receipt of Child Support 19
4.4.1g Verification of Alimony/Family Support 19
4.4.1 h Other Certification or Verification 19
4.4.2 Credit Reports/Background Checks 19
4.5 ADDITIONAL DOCUMENT SUBMITTAL 20
4.6 APPLICATION ACCURACY 20
4.7 APPLICATION APPROVAL/DENIAL 20
5.0 LEASING POLICIES AND PROCEDURES 21
5.1 RESIDENTIAL LEASE AND ADDENDA 21
5.2 LEASE DEPOSITS 22
5.3 LEASE PAYMENTS AND LATE CHARGES 22
5.4 LEASE ADDENDA IN WRITING 23
5.5 LEASE MODIFICATIONS 23
5.6 PRE-OCCUPANCY INSPECTION 23
5.7 RENTAL RATES 23
5.7.1 Setting Rental Rates 23
5.7.2 Rental Rents Based on Standard Occupancy 23
5.7.3 Household Rent 23
5.8 MAINTENANCE AND ENTRY TO RESTRICTED UNITS 23
5.9 LEASE RENEWALS 24
5.10 NO SUBLETTING 24
5.11 LIVE-IN AIDES 24
5.12 ANIMALPETS 24
6.0 RECERTIFICATION REQUIREMENTS 25
6.1 REQUIRED ANNUAL RECERTIFICATION 25
6.1.1 Recertification Appointments 25
6.1.2 Recertification Documentation 25
6.1.3 Annual Recertification Confirmation as a Qualified Household 26
6.2 CIRCUMSTANTIAL OR INTERIM RECERTIFICATION 26
6.2.1 Changes in Household Size 26
6.2.2 Change of Household Income 26
6.2.3 TEMPORARY RECERTIFICATION 26
6.3 ANNUAL INSPECTIONS 26
6.4 FALSE STATEMENTS AND WILLFUL OMISSIONS 26
7.0 TERMINATION OF TENANCIES AND MOVE-OUT PROCEDURES 28
7.1 TERMINATION OF TENANCIES OTHER THAN BY EVICTION 28
Administrative Plan Exhibit D
EXHIBIT D
ANIMALPET POLICY
PURPOSE
Section 1 Definitions
For purposes of this Animal Policy, the following terms shall have the meanings provided in this
Section:
Assistance Animal — shall mean an animal that works, provides assistance, or performs tasks
for the benefit of a person with a disability, or provides emotional support that alleviates one or
more identified symptoms or effects of a person's disability. Assistance Animals perform many
disability-related functions, including but not limited to, guiding individuals who are blind or have
low vision, alerting individuals who are deaf or hard of hearing to sounds, providing protection or
rescue assistance, pulling a wheelchair, fetching items, alerting persons to impending seizures,
or providing emotional support to persons with disabilities who have a disability-related need for
such support. Notwithstanding the preceding definition, the companion animal of an Elderly
Household shall also qualify as an Assistance Animal.
Owner— shall mean the person with primary responsibility for the care of a Assistance Animal or
Service Animal.
Service Animal — shall mean any dog that is individually trained to do work or perform tasks for
the benefit of an individual with a disability, including a physical, sensory, psychiatric,
intellectual, or other mental disability. Other species of animals, whether wild or domestic,
trained or untrained, are not Service Animals for the purposes of this definition. The work or
tasks performed by a Service Animal must be directly related to the individual's disability.
Examples of work or tasks include, but are not limited to, assisting individuals who are blind or
have low vision with navigation and other tasks, alerting individuals who are deaf or hard of
hearing to the presence of people or sounds, providing non-violent protection or rescue work,
pulling a wheelchair, assisting an individual during a seizure, alerting individuals to the presence
of allergens, retrieving items such as medicine or the telephone, providing physical support and
assistance with balance and stability to individuals with mobility disabilities, and helping persons
with psychiatric and neurological disabilities by preventing or interrupting impulsive or
destructive behaviors. The crime deterrent effects of an animal's presence and the provision of
emotional support, well-being, comfort, or companionship do not constitute work or tasks for the
purposes of this definition.
Section 2 Permitted Animals
Section 1.1. Elderly 2.1. Households are allowed to keep common household
petsAssistance Animals or Service Animals in their Restricted Unit in accordance with this
AnimalPet Policy, inciudingsublect to the following restrictions:
Management and Operations—Rental Units Effective January 24, 2019
Page 44 of 48
Administrative Plan Exhibit D
1. No more than one cat or one dog, or either one or two birds, or fish in an
aquarium. All pcts shall be allowed in a Restricted Unit, except as otherwise
permitted by the Management Company;
2. No more than two birds shall be allowed in a Restricted Unit;
3. Fish aquariums must not exceed 15 gallons of water;
4. An animal cannot be kept on the premises if it has a venomous bite; and
5: An animal cannot be kept on the premises if it has previously bitten anyone,
unless (1) the bite occurred while working as a police or military dog, or (2
the bite victim was partly or wholly at fault for the bite.
must be registered with the Management Company before being brought onto the premises,
and registration must be undated each year at annual re_examination
5.
Section 1.2. Residents with a Disability may keep a service or companion animal in
accordance with applicable disability laws. All service animals need to wear identifying gear such
as tags, harnesses, or capes when outside of the Restricted Unit.2.2. All Assistance
Animals and Service Animals must wear a harness, lease or tether when outside of the
Restricted Unit unless such equipment would interfere with the Assistance Animal or Service
Animal's safe, effective performance of work or tasks, in which case the Assistance Animal or
Service Animal must be otherwise under the Resident's control (e.g., voice control, signals, or
other effective means).
Section 1.3. An animal cannot be kept on the premises if it (1) has a venomous bite; or
{2) has previously bitten anyone.
Section 23 Required Fees and Payments
Section 3.1. The Resident will be responsible for all reasonable expenses
directly related to the presence of the animal or pet on the premises, including the cost of
repairs and replacement in the Restricted Unit, and the cost of animal care facilities if needed.
These charges are due and payable within 30 days of written notification. Section 2.5. The
Authority will refund the unused portion of the deposit to the Resident within a reasonable time after
the Resident moves from the property, longer a r ham pe+ n+ the Resident's
Restricted Unit, if the Resident no longer has the pet, an inspection of the Restricted Unit must be done
to provide evidence that there is no damage to the Restricted Unit caused by the pet.
Section 24,3.2. The Resident will not be charged a deposit for any Assistance
Animal or Service Animal, but the Resident is liable for any damage caused by that animal.
Section 3.3. All animals shall be spayed or neutered. If an animal is not spayed or
neutered and has offspring, the Household is in violation of this rule.
Section 4 Registration
Section 4.1. Registration in accordance with Section 1.1 must include the following: A
Management and Operations-Rental Units Effective January 24, 2019
Page 45 of 48
Administrative Plan Exhibit D
certificate signed by a licensed veterinarian stating that the pet has received timely all
inoculations currently required by state and local laws; a picture of the ani
responsible for the pet in the Resident's absence.
Section 4.2. All animals or pets are to be spayed or neutered. If animals are not
spayed or neutered and have offspring, the Household is in violation of this rule.
Section 45 Sanitation Standards
Section 45.1. Any animal or pet waste deposited must be removed immediately by the
pet owneranimal's Owner. Residents will take adequate precautions to eliminate any animal or
pet odors within or around the Restricted Unit and maintain the Restricted Unit in a sanitary
condition at all times. If the Resident fails to comply with this section, the Management
Company shall issue a written complaint directing the Resident to eliminate the unsanitary
condition(s) in or around the Restricted Unit. If the Resident fails to eliminate the unsanitary
condition(s) within 24 hours of receipt of the complaint, the Management Company reserves the
right to take any actions necessary to eliminate the unsanitary condition(s) and charge the
Resident for any reasonable expenses related to such cleanup.
Section 46.2. All animals or pots are to be fed inside the Restricted Unit. Feeding is not
allowed on porches, sidewalks, patios or other outside area.
Section 56 Potential Problems and Solutions
Section 56.1. Residents will not permit any disturbances by their petanimal(s) that
interferes with the quiet enjoyment of other Residents, whether by loud barking, howling, biting,
scratching, chirping or other such activitiesaggressive or disruptive behavior.
Section 56.2. The Management Company may enter the Resident's Restricted Unit to
inspect the premises with notice appropriate to the circumstances, to investigate a complaint
that there is a violation, and/or to check on a nuisance or threat to health and safety of other
Residents.
Section 56.3. If the petan animal is threatened by the incapacitation or death of the
ownerOwner (or by extreme negligence), and the person designated pursuant to Section 4.1 is
unwilling or unable to care for the tpet, the Authority may place the petanimal in a proper facility
for up to 30 days at the pet ownerOwner's expense. If there is no other solution at the end of 30
days, the Authority may donate the petanimal to a humane society. Cost of this professional
care will be borne by the pet ownerOwner.
Section 56.4. Animals and/or pets not owned by Residents, except for service animals,
arc excluded fromAssistance Animals and Service Animals, are not allowed on the premises.,
unless the Owner of such animal(s) is granted a written waiver of this prohibition and other
applicable provisions of this Animal Policy by the Management Company.
Management and Operations—Rental Units Effective January 24, 2019
Page 46 of 48
Administrative Plan Exhibit D
Section 6.5.. The_au Fztion for n ResirJ� et(s) m� T eed at any time
subject to the Authority's Grievance process if the pet becomes destructive or a nuisance to
others, or if the Resident fails to comply with this policy.
Section 56.56.Violation of this AnimalPet Policy by a Resident is subject to:
4- Mandatory removal of the pet from the premises within 3 days of notice from
the Authority (or removal within 24 hours of notice if the violation constitutes a
threat to health or safety); or
1. Lease termination proceedings. or
2. Any other penalty determined by the Management Company to be appropriate
under the circumstances.
Section 67 Indemnification by Owner
Section 67.1. The Resident shall indemnify, defend and hold harmless the
Authority, the Successor Agency and the City from and against any and all claims, actions suits,
judgments and demands brought about by actions or damages caused by the Resident's pet(s),
,
any Assistance Animal or Service Animal kept by the Resident in
accordance with this Animal Policy. Any injury or damage to persons or property caused by the
Resident's
companion animal, or emotional support animalanimal(s) shall be the liability of said Resident.
At the Resident's discretion and expense, the Resident is responsible for securing liability
insurance for such purpose.
This policy is incorporated by reference into the Lease Agreement signed by the Resident, and
therefore, violation of the above policy will be grounds for termination of the lease.
Acknowledgement by Resident Date
Resident Printed Name Authority Property and Apartment No.
Management and Operations—Rental Units Effective January 24, 2019
Page 47 of 48
Administrative Plan Exhibit E
EXHIBIT E
Housing Authority Zero Tolerance Policy
PURPOSE
It is the policy of the Authority that prohibited criminal activity will not be tolerated. "Prohibited
criminal activity" includes violent and drug-related criminal activity or any criminal activity that
threatens the health, safety or right to peaceful enjoyment of other Residents or others in the
immediate vicinity in any housing property and/or program administered by the Authority. A copy of
this Zero Tolerance Policy shall be made available to all Applicants and Residents in Authority-
administered programs.
POLICY
The Authority will foster crime-free housing by implementing aggressive strategies that will reflect a
zero tolerance of prohibited criminal activities by enforcing the following actions:
1. Deny or terminate assistance to any Household containing a member that is currently
engaging in, or has engaged in during a reasonable time before applying (as determined by
the Authority): (a) drug-related criminal activity; (b) violent criminal activity; (c) other criminal
activity that would threaten the health, safety, or right to peaceful enjoyment of the premises
or other Residents; or (d) other criminal activity that would threaten the health or safety of
any Authority employee, contractor subcontractor or agent of the Authority.
2. Applications will also be denied for any other activity that could prove to be detrimental to the
health and safety or right to peaceful enjoyment of the other Residents.
3. Conduct a state and nationwide criminal background check for every Household member
over 18, to disclose any criminal background information. Any conviction for criminal, violent
behavior or drug activity during a reasonable time before applying (as determined by the
Authority)is automaticmay be grounds for denial.
4. Alert Residents residing in the Authority owned housing properties about their obligation to
keep Restricted Units free from prohibited criminal activity.
5. Incorporate an addendum to all leases that includes grounds for termination of tenancy due
to criminal activity.
6. Provide management with required guidelines for screening potential and existing Residents,
inspecting the premises of the property, and taking action against Residents engaged in
criminal activity, fraud, or any nuisances.
7. Work collaboratively with law enforcement agencies to assist in the enforcement of the Zero
Tolerance Policy, as well as crime patterns and other potential problems.
Acknowledgement by Resident Date
Resident Printed Name Authority Property and Apartment No.
Management and Operations—Rental Units Effective January 24, 2019
Page 48 of 48
Administrative Plan Exhibit F
EXHIBIT F
HOUSING AUTHORITY PROPERTIES RESIDENT SERVICES BUILDINGS
"HOUSE RULES"
GROUP USE PRIORITIES
Permission for use of the Resident Services Buildings at any of the Palm Desert
Housing Authority ("Authority") Communities shall be granted to the following on a first-
come/first-served basis, subject to the following priorities.
1. Authority Community Leasing Office Activities or Meetings.
2. Authority Community Residents Activities and Programs organized or approved
by the Property Manager (may include daily routine activities).
3. City of Palm Desert, Successor Agency to the Palm Desert Redevelopment Agency,
and Authority meetings or activities.
Management and Operations—Rental Units Effective January 24, 2019
Page 49 of 48
Administrative Plan Exhibit F
RESIDENT SERVICES BUILDINGS
HOUSE RULES
1. Operations Hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, except City
observed Holidays which are as follows: New Year's Day, New Year's Eve,
Martin Luther King Jr. Birthday, President's Day, Memorial Day, Independence
Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day, and
Christmas Eve. The Executive Director, at his/her discretion, may authorize
alternate operating hours from time to time with the proper facility supervision.
2. No disorderly or illegal conduct shall be permitted during any activities or
programs offered in or during the use of the Resident Services Buildings.
3. Smoking is prohibited in the Resident Services Buildings and within 40 feet of all
entrances or exits.
4. AnimalsPets, other than those assisting persons with disabilitiesauthorized under
the Animal Policy, are not permitted on the Resident Services Buildings property.
5. No food or drink is allowed inside the Resident Services Buildings building except
during organized functions.
6. No alcoholic beverages or controlled substances of any kind are permitted on the
Resident Services Buildings property.
7. The Resident Services Buildings is not responsible for lost or stolen items. It is
strongly recommended that items of value not be brought into the building or on
the premises.
8. Access to the Resident Services Building is such that Residents and attendees
will be walking through residential communities. Courtesy for the quiet
enjoyment of the surrounding Residents should be considered at all times.
9. Prior written approval is required from the Manager for equipment and services
brought in and not directly provided by the Resident Services Buildings.
10. All children under the age of 10 must be accompanied by an adult over the age
of 18. *Note: accompany means within close proximity (within arm's-distance).
Youth organizations (ages 11-18) must have one adult to five minors in
attendance who shall remain in the Resident Services Buildings for the duration
of the activity.
Management and Operations—Rental Units Effective January 24, 2019
Page 50 of 48
Administrative Plan Exhibit F
11. The Resident Services Buildings is provided for gatherings and events in an "as
is" condition. "As is" means that the facility user may not remove or displace
furniture and/or other fixtures such as tables, chairs, etc. (collectively "fixtures")
or add or bring in additional fixtures not already provided, and therefore such
fixtures must stay in the same location as originally provided by the Manager;
decorations on walls, tables and other locations, may not be removed, displaced
or covered up in any way. If there are any questions regarding this rule, please
contact the Manager prior to use of the facility. The Manager has the right to
inspect the Resident Services Buildings while in use to ensure compliance with
this provision. Failure to comply with this provision, the event is subject to
immediate cancellation/revocation at the discretion of the Manager.
12. Tape, nails, tacks, putty, screws, staples, decals, powders, wax, paint, etc., are
not permitted in/on the walls, floors, ceilings or fixtures. Rice, birdseed, confetti,
glitter and similar materials may not be thrown inside or outside the facility. No
smoke/fog machines are allowed to be used. Music devices may be acceptable,
however, prior written approval from the Manager is required.
13. All users of the facility shall be aware of the maximum occupancy of the
Resident Service Building and enforce that it is not exceeded. Doors must
remain unlocked during hours of use.
14. -In addition to the House Rules and regulations governing the use of the
Resident Services Buildings, all users shall also comply with ayll applicable
local ordinances of the City of Palm Desert and state and federal laws. Any user
who fl=ailsu-re to comply with said rules may subject abe prohibited user from
entering the premises.
15. Facility users may not list the City of Palm Desert, the Successor Agency, or the
Authority as a sponsor of the activity and may not list the Resident Services
Buildings phone number as the contact in any written materials associated with
any event. The Manager may require copies of all promotional materials used in
conjunction with the use of the facility. Failure to comply with such a request
may result in cancellation of the event.
16. Parking is not available on-site. All facility users will be required to make their
own provision for parking.
17. All users of facility shall be responsible for cleanup after each meeting. Tables
and chairs must be wiped clean after any event.
18. The City of Palm Desert, the Successor Agency, and the Authority assume no
legal responsibility and are not liable for personal injuries, thefts or losses of
Management and Operations—Rental Units Effective January 24, 2019
Page 51 of 48
Administrative Plan Exhibit F
private property while on or using the Resident Services Buildings and
associated facilities.
19. Facilities and equipment are to be left in the same condition as they were prior to
the event.
20. Violation of any of these rules by any user during occupancy shall be sufficient
cause for denying further use of the Resident Services Buildings facility to the
organization.
26. These House Rules are issued for specific use of the facility and for specific
hours and the premises must be vacated as scheduled.
27.Failure to observe any rules, regulations, and ordinances of the City of Palm
Desert may be sufficient cause for denying further use of the Resident Services
Buildings facility.
28. Fights, vandalism or unacceptable behavior occurring during an event shall
cause immediate cancellation of the event.
I, the undersigned, acknowledge that I have read all the rules listed above regarding the use of
the Resident Services Buildings and agree to abide by such rules and regulations as set forth by
the Palm Desert Housing Authority.
Resident Signature:
Resident (Printed) Name:
Authority Property:
Apartment Number:
Date:
Management and Operations—Rental Units Effective January 24, 2019
Page 52 of 48
PALM DESERT HOUSING AUTHORITY
b! MEMORANDUM
NM
TO: HOUSING COMMISSION
FROM: JESSICA GONZALES, SENIOR MANAGEMENT ANALYST
DATE: OCTOBER 7, 2020
SUBJECT: SUMMARY OF AGENDA ITEMS AND ACTIONS
Agenda Items:
OCTOBER 15, 2020
1. (HA) REQUEST FOR CONSIDERATION to reject the lowest bid
submitted by Chapman Coast Roof Co., Inc. as nonresponsive, and
authorize the award of Contract No. HA40260 to Best Contracting
Services, Inc. of Gardena, California for One Quail Place Roof
Repair and Candlewood Apartments Roof Replacement, in the total
amount of $1,248,666 and authorize the use of Garland/DBS, Inc.,
for the purchase of Roof Materials and Supplies.
Action Items:
The following are APPROVED action items from the City Council/Housing Authority
meetings:
SEPTEMBER 24, 2020
1. (CC) (HA) REQUEST FOR CONSIDERATION to Approve a Request to
Extend Case No. PP/CUP 16-102 Entitlements for the Proposed
Development of the Arc Village Project and Contract No. HA34970
for the Authority Vacant Property Known as APN 622-370-014
(Allied Real Estate Partners, LLC/Lessee/Applicant) (Joint
Consideration with the Palm Desert City Council).
SEPTEMBER 10, 2020
No Reportable Actions
AUGUST 27, 2020
1. (CC) (HA) Request for Adoption of resolutions by the City Council and the Palm
Desert Housing Authority Board rescinding Resolution Nos. 2020-46
SUMMARY OF AGENDA ITEMS AND ACTIONS
April 11, 2018
Page 2 of 2
and HA-94, respectively, to end the temporary suspension of the
Housing Commission meetings.
2. (HA) Request to Authorize the Award of Contract No. HA40360 to
Southwest Protective Services, Inc. dba Southwest Security for
Courtesy Patrol Services at the Palm Desert Housing Authority
Properties in a total annual amount not to exceed $139,280.
AUGUST 13, 2020
Meeting Canceled — No Reportable Actions
JULY 23, 2020
Meeting Canceled — No Reportable Actions
JULY 9, 2020
No Reportable Actions
\\SRV-FIL2K3\groups\Planning\Housing Division\Melinda Gonzalez\Housing Commission\Agenda\10-7-20\Summary of Agenda Items and Actions.doc
MONTHLY OCCUPANCY STATUS REPORT
REPORTING MONTH: July-20
REPORT DATE: 8/1/2020 TERESA VAKILI
"MULTI-FAMILY PROPERTIES" Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
California Villas
a. Total Units in Complex 141 141 141 141 141 141 141 141 141 141 141 141 141
b. Vacant Units 3 3 4 4 5 5 6 4 5 5 5 6 7
c. Occupied Units 138 138 137 137 136 136 135 137 136 136 136 135 134
d. Pending Leases 4 5 3 4 5 4 3 2 3 3 4 4 4
e. Ending Occupied&Pre-leased 142 143 140 141 141 140 138 139 139 139 140 139 138
f. Down Units 1 0 1 2 2 2 2 2 2 2 4 3 3
g. Number of Wait List Contactees 68 79 18 89 37 18 15 10 15 45 135 98 82
h. Re-Cert Pkts Sent Out During Month 4 12 10 10 6 7 11 7 9 0 0 32 12
i. Number of Traffic Qualified 10 15 8 10 15 10 12 9 20 2 0 0 4
j. Number of Traffic Non-Qualified 0 0 0 2 0 0 0 0 5 0 0 0 0
Desert Pointe
a. Total Units in Complex 64 64 64 64 64 64 64 64 64 64 64 64 64
b. Vacant Units 2 3 3 3 4 3 2 1 1 1 2 2 2
c. Occupied Units 62 61 61 61 60 61 62 63 63 63 62 62 62
d. Pending Leases 2 1 0 1 1 2 1 0 0 0 1 0 1
e. Ending Occupied&Pre-leased 64 62 61 62 61 63 63 63 63 63 63 62 63
f. Down Units 0 0 1 1 1 1 1 1 1 1 1 1 1
g. Number of Wait List Contactees 53 41 43 76 63 49 37 0 0 29 36 22 7
h. Re-Cert Pkts Sent Out During Month 3 4 10 5 4 1 6 4 2 3 6 8 6
i. Number of Traffic Qualified 29 22 20 34 34 29 19 14 5 3 7 10 7
j. Number of Traffic Non-Qualified 0 0 0 34 0 0 0 0 0 0 0 0 0
Laguna Palms
a. Total Units in Complex 48 48 48 48 48 48 48 48 48 48 48 48 48
b. Vacant Units 1 1 2 1 1 0 0 1 2 1 2 2 0
c. Occupied Units 47 47 46 47 47 48 48 47 46 47 46 46 48
d. Pending Leases 0 2 2 0 1 0 0 0 1 0 1 2 0
e. Ending Occupied&Pre-leased 47 49 48 47 48 48 48 47 47 47 47 48 48
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 26 19 25 20 0 0 22 40 26 10 15 25 11
h. Re-Cert Pkts Sent Out During Month 1 5 3 4 4 3 4 3 3 4 5 5 4
i. Number of Traffic Qualified 9 19 8 8 5 4 I 11 I 7 3 2 1 1 4
1 Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Neighbors
a. Total Units in Complex 24 24 24 24 24 24 24 24 24 24 24 24 24
b. Vacant Units 1 0 0 0 0 0 0 0 0 0 0 0 0
c. Occupied Units 23 24 24 24 24 24 24 24 24 24 24 24 24
d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0
e. Ending Occupied&Pre-leased 23 24 24 24 24 24 24 24 24 24 24 24 24
f. Down Units 1 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 0 0 0 0 0 0 0 0 0
h. Re-Cert Pkts Sent Out During Month 2 3 1 1 _3 3 _1 4 2 3 0 1 1
i. Number of Traffic Qualified 19 16 9 17 21 17 14 11 3 0 6 5 6
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
One Quail Place
a. Total Units in Complex 384 384 384 384 384 384 384 384 384 384 384 384 384
b. Vacant Units 20 22 25 22 20 22 21 15 14 16 12 14 18
c. Occupied Units 364 362 359 362 364 362 363 369 370 368 372 370 366
d. Pending Leases 8 14 10 5 11 9 8 5 1 0 2 1 2
e. Ending Occupied&Pre-leased 372 376 369 367 375 371 371 374 371 368 374 371 368
f. Down Units 6 13 17 15 14 12 12 11 11 11 9 7 5
g. Number of Wait List Contactees 132 170 85 53 123 98 55 110 46 64 83 40 35
h. Re-Cert Pkts Sent Out During Month 26 29 29 25 29 26 28 23 29 36 21 23 24
i. Number of Traffic Qualified 92 86 97 103 79 58 104 78 79 60 66 86 89
j. Number of Traffic Non-Qualified 1 0 1 1 5 2 20 3 2 1 1 2 3
O8/01/2020 Page 1 of 11 MOS Multi-Family 7.20
MONTHLY OCCUPANCY STATUS REPORT
"MULTI-FAMILY PROPERTIES" Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
Palm Village
a. Total Units in Complex 36 36 36 36 36 36 36 36 36 36 36 36 36
b. Vacant Units 2 0 0 1 1 0 0 1 2 2 3 2 2
c. Occupied Units 34 36 36 35 35 36 36 35 34 34 33 34 34
d. Pending Leases 2 0 0 0 0 0 0 1 1 1 1 2 1
e. Ending Occupied&Pre-leased 36 36 36 35 35 36 36 36 35 35 34 36 35
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 16 0 0 18 25 0 0 45 18 10 18 16 35
h. Re-Cert Pkts Sent Out During Month 7 1 1 2 8 6 0 0 4 0 3 3 1
i. Number of Traffic Qualified 6 4 5 7 3 4 8 5 1 0 0 1 1
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 1 0 0
Santa Rosa
a. Total Units in Complex 20 20 20 20 20 20 20 20 20 20 20 20 20
b. Vacant Units 0 0 0 1 1 0 0 1 1 1 1 0 0
c. Occupied Units 20 20 20 19 19 20 20 19 19 19 19 20 20
d. Pending Leases 0 0 0 1 1 0 0 0 0 0 0 0 0
e. Ending Occupied&Pre-leased 20 20 20 20 20 20 20 19 19 19 19 20 20
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 0 0 0 40 9 7 5 0 0
h. Re-Cert Pkts Sent Out During Month 1 2 0 9 0 1 4 4 4 1 0 0 2
i. Number of Traffic Qualified 0 4 4 0 2 0 0 3 0 0 0 0 1
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Taos Palms
a. Total Units in Complex 16 16 16 16 16 16 16 16 16 16 16 16 16
b. Vacant Units 0 0 0 1 1 0 0 1 1 1 1 0 0
c. Occupied Units 16 16 16 15 15 16 16 15 15 15 15 16 16
d. Pending Leases 0 0 0 1 1 0 0 0 0 0 1 0 0
e. Ending Occupied&Pre-leased 16 16 16 16 16 16 16 15 15 15 16 16 16
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 43 48 0 0 0 10 19 11 0 0
h. Re-Cert Pkts Sent Out During Month 1 0 0 1 3 0 1 1 3 2 0 0 0
i. Number of Traffic Qualified 17 11 9 14 16 14 13 11 3 0 6 5 6
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
SUMMARY
MULTI-FAMILY PROPERTIES Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
a. Total Units in Complex 733 733 733 733 733 733 733 733 733 733 733 733 733
b. Vacant Units 29 29 34 33 33 30 29 24 26 27 26 26 29
c. Occupied Units 704 704 699 700 700 703 704 I 709 707 706 707 707 704
d. Pending Leases 16 22 15 12 20 15 12 8 6 4 10 9 8
e. Ending Occupied&Pre-leased 720 726 714 712 720 718 716 717 713 710 717 716 712
f. Down Units 8 13 19 18 17 15 15 14 14 14 14 11 9
g. Number of Wait List Contactees 295 309 171 299 296 165 129 245 124 184 303 201 170
h. Re-Cert Pkts Sent Out During Month 45 56 54 57 57 47 55 46 56 49 35 72 50
i. Number of Traffic Qualified 182 177 160 193 175 136 181 138 114 67 86 108 118
j. Number of Traffic Non-Qualified 1 0 1 37 5 2 20 3 7 1 2 2 3
08/01/2020 Page 2 of 11 MOS Multi-Family 7.20
MONTHLY OCCUPANCY STATUS REPORT
REPORTING MONTH: July-20
REPORT DATE: 8/1/2020 TERESA VAKILI
"SENIOR PROPERTIES" Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
Candlewood
a. Total Units in Complex 30 30 30 30 30 30 30 30 30 30 30 30 30
b. Vacant Units 1 1 1 1 3 3 5 2 1 1 0 0 1
c. Occupied Units 29 29 29 29 27 27 25 28 29 29 30 30 29
d. Pending Leases 0 0 0 0 0 0 1 1 1 0 0 0 0
e. Ending Occupied&Pre-leased 29 29 29 29 27 27 26 29 30 29 30 30 29
f. Down Units 1 1 1 1 2 2 0 1 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 0 50 58 10 16 16 25 23 37
h. Re-Cert Pkts Sent Out During Month 2 5 1 1 4 2 0 1 4 4 7 2 4
i. Number of Traffic Qualified 2 2 2 10 0 0 2 3 2 1 0 0 0
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 2
Carlos Ortega
a. Total Units in Complex 73 73 73 73 73 73 73 73 73 73 73 73 73
b. Vacant Units 1 0 0 0 1 1 1 0 1 0 0 0 0
c. Occupied Units 72 73 73 73 72 72 72 73 72 73 73 73 73
d. Pending Leases 1 1 0 3 1 1 1 1 1 0 0 1 1
e. Ending Occupied&Pre-leased 73 74 73 76 73 73 73 74 73 73 73 74 74
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 54 39 38 34 25 30 32 63 35 64 27 50 34
h. Re-Cert Pkts Sent Out During Month 8 5 7 2 2 2 3 4 7 8 9 7 8
i. Number of Traffic Qualified 19 24 22 20 16 16 16 25 27 23 7 1 1
j. Number of Traffic Non-Qualified 13 6 7 6 3 2 7 12 3 3 2 7 5
Catalina Gardens
a. Total Units in Complex 72 72 72 72 72 72 72 72 72 72 72 72 72
b. Vacant Units 1 1 0 0 1 0 0 3 2 2 1 3 4
c. Occupied Units 71 71 72 72 71 72 72 69 70 70 71 69 68
d. Pending Leases 2 1 0 0 1 0 0 1 0 1 0 0 0
e. Ending Occupied&Pre-leased 73 72 72 72 72 72 72 70 70 71 71 69 68
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 35 49 21 45 28 36 51 26 26
h. Re-Cert Pkts Sent Out During Month 18 8 6 2 8 4 3 5 7 2 11 4 7
i. Number of Traffic Qualified 14 11 6 20 10 13 14 8 2 2 0 2 1
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
La Rocca Villas
a. Total Units in Complex 27 27 27 27 27 27 27 27 27 27 27 27 27
b. Vacant Units 1 0 0 0 0 0 0 0 0 0 0 0 0
c. Occupied Units 26 27 27 27 27 27 27 27 27 27 27 27 27
d. Pending Leases 1 0 0 0 0 0 0 0 0 0 0 0 0
e. Ending Occupied&Pre-leased 27 27 27 27 27 27 27 27 27 27 27 27 27
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 20 0 0 0 0 0 0 0 0 0 0 0 0
h. Re-Cert Pkts Sent Out During Month 1 2 0 3 2 1 2 2 4 3 2 4 1
i. Number of Traffic Qualified 35 31 20 21 17 17 29 33 28 0 9 15 13
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Las Serenas
a. Total Units in Complex 150 150 150 150 150 150 150 150 150 150 150 150 150
b. Vacant Units 1 1 2 2 2 1 1 1 1 1 2 3 3
c. Occupied Units 149 149 148 148 148 149 149 149 149 149 148 147 147
d. Pending Leases 1 0 1 1 0 0 0 0 0 0 1 0 0
e. Ending Occupied&Pre-leased 150 149 149 149 148 149 149 149 149 149 149 147 147
f. Down Units 0 0 1 1 1 1 1 1 1 1 1 1 1
g. Number of Wait List Contactees 25 20 30 0 20 15 0 38 0 25 20 35 40
h. Re-Cert Pkts Sent Out During Month 15 14 17 9 5 7 15 4 7 8 20 19 13
i. Number of Traffic Qualified 45 38 29 29 28 21 34 36 29 12 23 37 29
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
08/01/2020 Page 3 of 11 MOS Senior 7.20
MONTHLY OCCUPANCY STATUS REPORT
"SENIOR PROPERTIES" Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-1 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
Pueblos
a. Total Units in Complex 15 15 15 15 15 15 15 15 15 15 15 15 15
b. Vacant Units 1 2 2 2 0 0 0 0 0 0 0 1 1
c. Occupied Units 14 13 13 13 15 15 15 15 15 15 15 14 14
d. Pending Leases 1 1 1 2 0 0 0 0 0 0 0 0 0
e. Ending Occupied&Pre-leased 15 14 14 15 15 15 15 15 15 15 15 14 14
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 49 47 5 15 15 0 0 0 0 2 0 11 7
h. Re-Cert Pkts Sent Out During Month 1 0 1 0 1 1 1 1 2 2 0 3 6
i. Number of Traffic Qualified 3 3 3 10 2 2 0 3 0 0 0 0 1
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
Sage Crest Sr.
a. Total Units in Complex 14 14 14 14 14 14 14 14 14 14 14 14 14
b. Vacant Units 0 0 0 0 0 0 0 0 0 0 0 0 0
c. Occupied Units 14 14 14 14 14 14 14 14 14 14 14 14 14
d. Pending Leases 0 0 0 0 0 0 0 0 0 0 0 0 0
e. Ending Occupied&Pre-leased 14 14 14 14 14 14 14 14 14 14 14 14 14
f. Down Units 0 0 0 0 0 0 0 0 0 0 0 0 0
g. Number of Wait List Contactees 0 0 0 0 0 0 0 0 0 0 0 0 0
h. Re-Cert Pkts Sent Out During Month 2 0 0 0 0 1 1 1 0 0 0 3 3
i. Number of Traffic Qualified 0 0 0 8 0 0 0 2 0 0 0 0 0
j. Number of Traffic Non-Qualified 0 0 0 0 0 0 0 0 0 0 0 0 0
SUMMARY
SENIOR PROPERTIES Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20
a. Total Units in Complex 381 381 381 381 381 381 381 381 381 381 381 381 381
b. Vacant Units 6 5 5 5 7 5 7 6 5 4 3 7 9
c. Occupied Units 375 376 376 376 374 376 374 375 376 377 378 374 372
d. Pending Leases 6 3 2 6 2 1 2 3 2 1 1 1 1
e. Ending Occupied&Pre-leased 381 379 378 382 376 377 376 378 378 378 379 375 373
f. Down Units 1 1 2 2 3 3 1 2 1 1 1 1 1
g. Number of Wait List Contactees 148 106 73 49 95 144 111 156 79 143 123 145 144
h. Re-Cert Pkts Sent Out During Month 47 34 32 17 22 18 25 18 31 27 49 42 42
i. Number of Traffic Qualified 118 109 82 118 73 69 95 110 88 38 39 55 45
j. Number of Traffic Non-Qualified 13 6 7 6 3 2 7 12 3 3 2 7 7
08/01/2020 Page 4 of 11 MOS Senior 7.20
MONTHLY OCCUPANCY
AND AVERAGE RENT
SUMMARY SHEET
Multi-Family Complexes
No. of Units Average Mo. Rent
Extremely Low
0-30% 189 282
Very Low
31-50% 242 456
51-80% 205 733
Moderate
81%-120% 71 1,121
Total 707 648
Senior Complexes
No. of Units Average Mo. Rent
Extremely Low 124 245
0-30%
Very Low 171 442
31-50%
Low 66 718
51-80%
Moderate 11 1,063
81%-120%
Total 372 617
HOUSEHOLD SIZE
AMI % 1 2 3 4
Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent Ann. Income Mo. Rent
20% 10,540 220 12,050 251 13,550 282 15,060 314
25% 13,175 274 15,063 314 16,938 353 18,825 392
30% 15,850 330 18,100 377 21,720 453 26,200 546
35% 18,445 384 21,088 439 23,713 494 26,355 549
40% 21,080 439 24,100 502 27,100 565 30,120 628
45% 23,715 494 27,113 565 30,488 635 33,885 706
50% 26,400 550 30,150 628 33,900 706 37,650 784
55% 28,985 604 33,138 690 37,263 776 41,415 863
60% 31,620 659 36,150 753 40,650 847 45,180 941
65% 34,255 714 39,163 816 44,038 917 48,945 1,020
70% 36,890 922 42,175 1,054 47,425 1,186 52,710 1,318
75% 39,525 988 45,188 1,130 50,813 1,270 56,475 1,412
80% 42,200 1,055 48,200 1,205 54,250 1,356 60,250 1,506
85% 44,795 1,120 51,213 1,280 57,588 1,440 64,005 1,600
90% 47,430 1,186 54,225 1,356 60,975 1,524 67,770 1,694
95% 50,065 1,252 57,238 1,431 64,363 1,609 71,535 1,788
100% 52,700 1,318 60,250 1,506 67,750 1,694 I 75,300 I 1,883
105% 55,335 1,383 63,263 1,582 71,138 1,778 79,065 1,977
110% 57,970 1,449 66,275 1,657 74,525 1,863 82,830 2,071
115% 60,605 1,515 69,288 1,732 77,913 1,948 86,595 2,165
120% 63,250 1,581 72,300 1,808 81,300 2,033 90,350 2,259
Riverside County Income Eligibility as of 7/1/20. Monthly rent is exclusive of Utility Allowance.
08/01/2020 Page 5 of 11 Summary Rpt#1
REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
REPORTING MONTH: Jul-20
REPORT DATE: 8/1/2020 REPORTED BY: TERESA VAKILI
CALIFORNIA DESERT LAGUNA ONE QUAIL PALM
"MULTI-FAMILY" VILLAS POINTE PALMS NEIGHBORS PLACE VILLAGE SANTA ROSA TAOS PALMS TOTALS
141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
1.VERY LOW:20%OF MEDIAN
a. Studio 2 149 2 149
b. 1 BR,1 BA 3 116 1 151 9 162 13 151
c. 2 BR,1 BA 3 126 2 169 2 169 _ 7 151
d. 2 BR,2 BA 1 - 1 169 7 172 9 153
e. Totals 20% 3 3 1_ 1 19 2 0 2 31
2.VERY LOW:21-25%OF MEDIAN
a. Studio 5 200 5 200
b. 1 BR,1 BA 14 230 4 210 5 224 21 223 44 224
c. 2 BR,1 BA 4 234 2 253 1 235 7 240
d. 2 BR,2 BA 2 227 3 235 12 238 17 236
e. Totals 21-25% 14_ 9_ 7_ 3_ 37_ 2- 1- 0_ 73
3.VERY LOW:26-30%OF MEDIAN
a. Studio 3 261 1 235 4 255
b. 1 BR,1 BA 19 301 1 279 2 286 22 274 44 286
c. 2 BR,1 BA 5 354 4 344 2 352 3 349 14 350
d. 2 BR,2 BA 1 355 1 352 4 352 17 354 23 354
e. Totals 26-30% 19 5 4 4 44 4 2 3 85
4.VERY LOW:31-35%OF MEDIAN
a. Studio 1 302 1 302
b. 1 BR,1 BA 14 347 2 327 1 341 10 342 27 344
c. 2 BR,1 BA 2 369 2 366 1 366 1 366 6 367
d. 2 BR,2 BA 1 366 7 377 8 376
e. Totals 31-35% 14_ 3_ 2_ 0_ 19_ 2- 1- 1_ 42
5.VERY LOW:36-40%OF MEDIAN
a. Studio 1 353 1 353
b. 1 BR,1 BA 10 406 1 385 9 398 20 401
c. 2 BR,1 BA 7 434 5 469 3 431 15 445
d. 2 BR,2 BA 5 431 1 431 13 430 19 431
e. Totals 36-40% 10 2 5 1_ 29 5 3 0 55
6.VERY LOW:41-45%OF MEDIAN
a. Studio 2 404 1 404 3 404
b. 1 BR,1 BA 14 462 2 443 3 457 13 453 32 457
c. 2 BR,1 BA 12 497 2 496 2 496 2 496 18 496
d. 2 BR,2 BA 1 465 3 496 8 499 12 495
e. Totals 41-45% 14_ 4_ 5_ 3_ 33_ 2- 2- 2_ 65
7.VERY LOW:46-50%OF MEDIAN
a. Studio 6 470 1 470 7 470
b. 1 BR,1 BA 14 545 3 533 14 532 31 538
c. 2 BR, 1 BA 1 564 11 585 5 565 3 582 2 582 22 579
d. 2 BR,2 BA 2 582 2 582 16 576 20 578
e. Totals 46-50% 14_ 7_ 6 2 41 5 IIII 3- 2_ 80
Total very low= 88 33 30 14 222 22 10 431
• Percent of total 65.67% 53.23% 62.50% i 58.33%l 60.16% j 64.71% 60.00%12 62.50% 60.96%
8.LOWER: 51-55%OF MEDIAN
a. Studio 1 505 1 505
b. 1 BR,1 BA 8 582 1 559 2 573 8 571 19 575
c. 2 BR,1 BA 10 630 3 627 2 627 1 627 16 629
d. 2 BR,2 BA 2 627 8 630 10 629
e. Totals 51-55% 8 2 2_ 2_ 26_ 3 2 1_ 46
9.LOWER:56-60%OF MEDIAN
a. Studio 2 556 2 556
b. 1 BR,1 BA 8 649 2 617 1 631 7 628 18 636
c. 2 BR,1 BA 5 712 4 717 3 692 12 709
d. 2 BR,2 BA 6 692 1 650 14 686 21 686
e. Totals 56-60% 8 4 7_ 1_ 26_ 4 3 0_ 53
08/01/2020 Page 6 of 11 Rpt#1 Multi-Family 7.20
REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
CALIFORNIA DESERT LAGUNA ONE QUAIL PALM
"MULTI-FAMILY" VILLAS POINTE PALMS NEIGHBORS PLACE VILLAGE SANTA ROSA TAGS PALMS TOTALS
141 UNITS 64 UNITS 48 UNITS 24 UNITS 384 UNITS 36 UNITS 20 UNITS 16 UNITS 733 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
10.LOWER:61-65%OF MEDIAN
a. Studio 0 -
b. 1 BR,1 BA 5 690 3 675 8 686 16 685
c. 2 BR,1 BA 1 740 4 750 1 758 1 758 3 758 10 753
d. 2 BR,2 BA 1 758 1 758 8 758 10 758
e. Totals 61-65% 5_ 4_ 1_ 1_ 20_ 1_ 1 3_ 36
11.LOWER:66-70%OF MEDIAN
a. Studio 4 772 4 772
b. 1 BR,1 BA 4 893 4 851 8 872
c. 2 BR,1 BA 2 976 1 1,006 3 986
d. 2 BR,2 BA 1 1,006 4 1,009 5 1,008
e. Totals 66-70% 4_ 4_ 0_ 1 8 2 _ 1 0 20 all
12.LOWER:71-75%OF MEDIAN
a. Studio 2 772 1 772 3 772
b. 1 BR,1 BA 4 929 5 922 9 925
c. 2 BR,1 BA 1 1,067 3 1,088 4 1,083
d. 2 BR,2 BA 1 1,085 1 1,085 4 1,072 6 1,077
e. Totals 71-75% 4_ 3_ 2_ 1 12_ 0- 0- 0 22
13.LOWER:76-80%OF MEDIAN
a. Studio 2 772 2 772
b. 1 BR,1 BA 7 913 2 906 5 922 14 915
c. 2 BR,1 BA 3 1,143 1 1,140 4 1,142
d. 2 BR,2 BA 8 1,134 8 1,134
e. Totals 76-80% 7_ 4_ 0_ 0_ 16_ 1- 0- 0_ 28
Total lower= 36 21 12 6 108 11 7 4 205
• Percent of total 26.87% 33.87% 25.00% 25.00% 29.27% 32.35% 35.00% 25.00% 29.00%
14.MODERATE:81-120%OF MEDIAN
a. Studio 2 772 2 772
b. 1 BR, 1 BA 9 940 4 1,030 1 920 14 910 28 937
c. 2 BR, 1 BA 1 1,289 1 1,289 8 1,143 1 1,289 1 1,289 2 1,140 14 1,184
d. 2 BR,2 BA 1 1,289 5 1,173 4 1,177 17 1,175 27 1,179
Total moderate= 10 8 6 4 39 1 1 2 71
Percent of total 7.46% 12.90% 12.50% 16.67% 10.57% 2.94% 5.00% 12.50% 10.04%
15.Total units occupied: 134 62 48 24 369 34 20 16 707
16.Occupancy rate= 95% 97% 100% 100% 96% 94% 100% 100% 96%
NOTE: For each project,to calculate average rent for a unit type at an income level,divide the total rental income of that unit type
at that income level by the number of occupied units of that unit type at that income level. Occ Rate excluding properties under const/renov I 98%
O8/01/2020 Page 7 of 11 Rpt#1 Multi-Family 7.20
REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
REPORTING MONTH: Jul-20
REPORT DATE: 8/1/2020 REPORTED BY: TERESA VAKILI
CARLOS LA ROCCA I SAGE CREST
"SENIOR PROPERTIES" CANDLEWOOD ORTEGA CATALINA VILLAS LAS SERENAS PUEBLOS SR TOTALS
30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
1.VERY LOW:20%OF MEDIAN
a. Studio 2 232 5 143 3 _ 111 10 151
b. 1 BR, 1 BA 2 162 2 212 1 169 5 183
c. 2 BR, 1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 20% 2 2 5 2 4 0 0i 15
2.VERY LOW:21-25%OF MEDIAN
a. Studio 10 289 10 197 23 221 43 231
b. 1 BR,1 BA 4 206 3 220 3 271 9 231 1 224 1 210 21 229
c. 2 BR,1 BA 2 229 2 229
d. 2 BR,2 BA 0 -
e. Totals 21-25% 6 10- 13 3 32 1 1_ 66
3.VERY LOW:26-30%OF MEDIAN
a. Studio 7 357 11 255 7 280 25 290
b. 1 BR, 1 BA 5 289 5 340 2 333 6 272 18 302
c. 2 BR, 1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 26-30% 0 7- 16- 5- 9 0- 6_ 43
4.VERY LOW:31-35%OF MEDIAN
a. Studio 6 403 8 296 10 334 24 339
b. 1 BR,1 BA 3 337 1 458 4 337 3 388 8 371 3 341 22 362
c. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 31-35% 3 7 12 3 18 3 0_ 46
5.VERY LOW:36-40%OF MEDIAN
a. Studio 5 455 6 347 13 395 24 395
b. 1 BR,1 BA 4 395 3 395 5 446 5 408 3 399 2 385 22 409
c. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 36-40% 4 5 9 5 18 3 2_ -7lEMII
6.VERY LOW:41-45%OF MEDIAN
a. Studio 7 519 1 398 12 455 20 474
b. 1 BR,1 BA 4 453 1 588 2 453 4 504 4 496 2 457 1 443 _ 18 481
c. 2 BR,1 BA _ 0 -
d. 2 BR,2 BA _ 0 -
e. Totals 41-45% 4 8- 3_ 4- 16 lim- 2- 1 38
7.VERY LOW:46-50%OF MEDIAN
a. Studio 8 599 4 464 12 530 _ 24 542
b. 1 BR,1 BA 2 529 3 674 1 529 1 580 7 582 1 533 1 519 16 582
c. 2 BR,1 BA 1 576 1 576
d. 2 BR,2 BA 0 -
e. Totals 46-50% 3=. 11 5 1 19 1 1 41
Total very low= 22 50 63 23 116 10 11 295
• Percent of total 75.86% 68.49% 92.65% 85.19% 78.91% 71.43% 78.57% 79.30%
8.LOWER:51-55%OF MEDIAN
a. Studio 6 642 4 573 10 614
b. 1 BR,1 BA 1 569 2 719 2 569 3 627 2 555 1 559 11 609
c. 2 BR,1 BA _ 0 -
d. 2 BR,2 BA _ 0 -
e. Totals 51-55% 1- 8 2 0 7 2 1_ 21
9.LOWER:56-60%OF MEDIAN
a. Studio 5 697 1 592 _ 6 680
b. 1 BR,1 BA 3 627 1 740 1 627 1 678 3 678 2 631 1 581 12 650
c. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 56-60% 3- 6- 1 1- 4- 2- 1_ 18
08/01/2020 Page 8 of 11 Rpt#1 Senior 7.20
REPORT#1 -MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
CARLOS LA ROCCA SAGE CREST
"SENIOR PROPERTIES" CANDLEWOOD ORTEGA CATALINA VILLAS LAS SERENAS PUEBLOS SR TOTALS
30 UNITS 73 UNITS 72 UNITS 27 UNITS 150 UNITS 15 UNITS 14 UNITS 381 UNITS 1
OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR OCC AR
10.LOWER:61-65%OF MEDIAN
a. Studio 4 755 6 683 10 712
b. 1 BR,1 BA 2 735 2 735
c. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 61-65% 0 4- 0- 0- 8 0- 0_ 12
11.LOWER:66-70%OF MEDIAN
a. Studio 3 976 1 766 4 924
b. 1 BR,1 BA 1 906 1 957 2 932
C. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 66-70% 0 3- 2- 1- 0 0- 0_
12.LOWER:71-75%OF MEDIAN
a. Studio 1 920 1 920
b. 1 BR,1 BA 0 C. 2 BR,1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 71-75% 0 0 0 0 1 0 0_
13.LOWER:76-80%OF MEDIAN
a. Studio 1 986 4 920 5 933
b. 1 BR,1 BA 1 916 1 1,140 1 906 3 987
c. 2 BR, 1 BA 0 -
d. 2 BR,2 BA 0 -
e. Totals 76-80% 1 1- 0 0 5 0 1' 8
Total lower= 5 22 5 2 25 4 3 66
Percent of total 17.24% 30.14% 7.35% 7.41% 17.01% 28.57% 21.43% 17.74%
14.MODERATE:81-120%OF MEDIAN
a. Studio 3 920 3 920
b. 1 BR,1 BA 1 916 2 1,008 3 1,140 6 1,059
c. 2 BR,1 BA 1 1,289 1 1,289
d. 2 BR,2 BA 1 1,289 1 1,289
Total moderate= 2 1 0 2 6 0 0 11
Percent of total 6.90% 1.37%` 0.00% 7.41% 4.08% 0.00% 0.00% 2.96%
15.Total units occupied: 29 73 68 27 147 14 14 372
16.Occupancy rate= 97% 100% 94% 100% 98% 93% , 100% 98%
NOTE: For each project,to calculate average rent for a unit type at an income level,divide the total rental income of that unit type
at that income level by the number of occupied units of that unit type at that income level. Occ Rate excluding properties under const/renov I1 98% 11
08/01/2020 Page 9 of 11 Rpt#1 Senior 7.20
REPORT#2-MONTHLY NET OPERATING INCOME STATEMENT:
REPORTING MONTH: Jul-20 "MULTI-FAMILY PROPERTIES" REPORTED BY: Teresa Vakili
REPORT DATE: 8/1/2020
CALIFORNIA DESERT LAGUNA NEIGHBORS ONE QUAIL PALM SANTA TAOS MONTHLY
INCOME LEVEL AVAILABLE VILLAS POINTE PALMS PLACE VILLAGE ROSA PALMS TOTALS
OF OCCUPANT UNITS 141 64 48 24 384 36 20 16 733
REVENUE
VERY LOW Up to 50%
Occupied units 88 33 30 14 222 22 12 10 431
Total rental income 32,261 10,478 11,068 5,365 83,282 9,114 5,336 3,907 160,811
Per occupied unit 367 318 369 383 375 414 445 '-
LOWER:51%-->80%
Occupied units 36 21 12 6 108 11 7 4 205
Total rental income 26,977 15,230 8,544 4,753 84,733 8,599 5,094 2,901 156,831
Per occupied unit 749 725 712 792 785 782 728 725 765
MODERATE:81%-->120%
Occupied units 10 8 6 4 39 1 1 2 71
Total rental income 9,749 8,242 6,785 4,708 41,859 1,289 1,289 2,280 76,201
Per occupied unit 975 1,030 1,131 1,177 1,073 1,289 1,289 1,140 1,073
Summary Income:
Rental 68,987 33,950 26,397 14,826 209,874 19,002 11,719 9,088 393,843
Other Income:
Laundry 180 486 - 689 3,538 535 - - 5,428
Other 1,144 (3,595) 545 (1,193) 7,598 (1,373) (1,259) 331 2,198
Total Operating Income 70,311 30,841 26,942 14,322 221,010 18,164 10,460 9,419 401,469
Occupied Units 134 62 48 24 369 34 20 16 707
Income per occupied unit 525 497 561 597 599 534 523 589 568
EXPENSES
Operating Expenses:
Payroll 13,341 6,456 6,466 2,413 44,781 4,107 2,788 1,971 82,323
Per occupied unit 100 104 135 101 121 121 139 123 116
Administrative 6,579 2,909 2,766 1,170 17,161 2,957 880 788 35,209
Per occupied unit 49 47 58 49 47 87 44 49 50
Advertising/Promotion - - - - 66 - - - 66
Per occupied unit - - - - 0 - - - 0
Contract Services 4,062 2,389 2,110 1,603 10,226 1,165 135 1,228 22,919
Per occupied unit 30 39 44 67 34 7 77 32
Utility Services 11,555 3,073 2,737 813 7,888 949 425 803 28,242
Per occupied unit 86 50 57 34 L I 28 21 50 40
Maintenance 9,520 953 2,901 889 21,189 741 352 828 37,374
Per occupied unit 71 15 60 37 57 22 18 52 53
Replacement expense 3,769 2,956 2,771 806 (1,329) - - - 8,973
Per occupied unit 28 48 58 34 (4) - - - 13
Capital expense - - - - - - - - -
Per occupied unit - - - - - - - - -
Total Operating Expenses 48,825 18,737 19,751 7,693 99,982 9,919 4,580 5,618 215,106
Per occupied unit 364 302 411 321 271 292 229 351 304
Summary Revenue and Expenses
Total Operating Income 70,311 30,841 26,942 14,322 221,010 18,164 10,460 9,419 401,469
Total Operating Expenses 48,825 18,737 19,751 7,693 99,982 9,919 4,580 5,618 215,106
Monthly Net Operating Income 21.486 12.104 7.191 6.629 121.027 8.245 5.880 3.802 186.364
Per occupied unit 160 195 150 276 328 243 294 238 264
FYTD Net Operating Income* 25,255 15,060 9.962 7,435 119.699 8,245 5.880 3.802 195.337
Previous Fiscal Year NOI(6/30/2020)* 116,695 43,371 16,516 32,760 592,459 59,315 14,842 (15,739) 860,219
For comparison purposes,Net Operating Income YlD excludes all capital expenditures and corresponding reimbursement,as those are typically paid from replacement reserve funds and/or bond funds at this time(not PDHA revenue).
08/01/2020 Page 10 of 11 Rpt#2 Multi-Family 7.20
REPORT#2-MONTHLY NET OPERATING INCOME STATEMENT:
REPORTING MONTH: Jul-20 "SENIOR PROPERTIES" REPORTED BY: Teresa Vakili
REPORT DATE: 8/1/2020
CANDLEWOOD CARLOS CATALINA LA ROCCA LAS PUEBLOS SAGECREST MONTHLY
INCOME LEVEL AVAILABLE ORTEGA GARDENS VILLAS SERENAS SR. TOTALS
OF OCCUPANT UNITS 30 73 72 27 150 15 14 381
REVENUE
VERY LOW: Up to 50%
Occupied units 22 50 63 23 116 10 11 295
Total rental income 7,643 22,039 18,267 8,927 41,651 3,891 3,574 105,992
Per occupied unit 347 441 290 388 359 389 325 359
LOWER: 51%-->80%
Occupied units 5 22 5 2 25 4 3 66
Total rental income 3,366 16,449 3,437 1,635 18,107 2,372 2,394 47,412
Per occupied unit 673 748 687 818 724 593 798 718
MODERATE: 81%-->120%
Occupied units 2 1 - 2 6 - - 11
Total rental income 2,205 1,289 2,016 6,180 11,690
Per occupied unit 1,103 1,289 1,008 1,030 1,063
Summary Income:
Rental 13,214 39,777 21,704 12,578 65,938 6,263 5,620 165,094
Other Income:
Laundry 270 - 224 - 628 13 - 1,135
Other 655 (674) 182 (301) 4,856 171 685 5,573
Total operating income 14,139 39,103 22,110 12,277 71,422 6,447 6,305 171,802
Occupied Units 29 73 68 27 147 14 14 372
Income per occupied unit 488 536 325 455 460 462
EXPENSES
Operating Expenses:
Payroll 4,002 9,331 8,239 2,876 10,876 2,110 1,187 38,621
Per occupied unit 138 128 121 107 74 151 85 104
Administrative 2,211 3,393 4,625 1,171 6,612 644 1,214 19,869
Per occupied unit 76 46 68 43 45 46 87 53
Advertising/promotion - 17 - - - - - 17
Per occupied unit - 0 - - - - - 0
Contract services 930 2,110 3,076 1,505 4,700 605 425 13,351
Per occupied unit 32 29 45 56 32 43 30 36
Utility services 500 5,006 1,970 1,351 3,983 365 285 13,459
Per occupied unit 17 69 29 50 27 26 20 36
Maintenance 1,038 1,026 2,993 811 4,997 2,175 - 13,041
Per occupied unit 36 14 44 30 34 155 - 35
Replacement expense - - - - 1,530 - - 1,530
Per occupied unit - - - - 10 - - 4
Capital expense - - - - - - - -
Per occupied unit - - - - - - - -
Total Operating Expenses 8,681 20,883 20,903 7,714 32,698 5,899 3,111 99,890
Per occupied unit 299 286 307 286 222 421 222 269
Summary Revenue and Expenses
Total Operating Income 14,139 39,103 22,110 12,277 71,422 6,447 6,305 171,802
Total Operating Expenses 8,681 20,883 20,903 7,714 32,698 5,899 3,111 99,890
Monthly Net Operating Income 5,458 18,219 1,206 4,563 38,724 548 3,194 71,912
Per occupied unit 188 250 18 169 263 39 228 193
FYTD Net Operating Income* 5,458 18,219 1,206 4,563 40.254 548 3,194 I 73.442
Previous Fiscal Year NOI(6/30/2020)* (54,658) 127,976 (56,076) (4,693) 316,267 (14,141) 4,244 I 318,921
*For comparison purposes,Net Operating Income VTD excludes all capital expenditures and corresponding reimbursement,as those are typically paid from replacement reserve funds and/or bond funds at this time(not PDHA revenue)
08/01/2020 Page 11 of 11 Rpt#2 Senior 7.20
Palm Desert Housing Authority
Project Report
August 2020
California Villas- 141 Units
77-107 California Drive
• Completed one(1)make ready units which include painting,cleaning and maintenance
• Repaired crack in the patio deck concrete of units#A-5,#B-5 and#I-5
• Replaced 2-way sewer cleanouts and clean out sewer boxes for unit#A-5
• Installed grab bar and shower bar in the bathroom of unit#F-19
• Detailed office, clubhouse,restrooms and laundry room
• Cleaned and detailed pool,dumpsters and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
34 0/1 2/2 1 0
Candlewood-30 Units
74-000 Shadow Mountain Drive
• Completed one(1)make ready unit which includes painting,cleaning and maintenance
• Replaced A/C in unit#19,not age qualified for the Edison's Energy Saving Assistance Program
• Inspected all fire extinguishers throughout the property
• Cleaned debris and leaves around parking lots and carports
• Cleaned and detailed elevator,pools,laundry room,dumpsters and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
66 0/0 0/0 0 0
Carlos Ortega Villas—73 Units
77-915 Avenue of the States
• A/C repair for unit#708, cleaned coils
• Irrigation repair between Building 7 and 8
• Detailed clubhouse, office,pool and laundry rooms
• Cleaned debris and leaves around sidewalks,parking lots and carports
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
23 0/0 1/0 0 0
1
Palm Desert Housing Authority
Project Report
August 2020
_Catalina Gardens-72 Units
73-600 Catalina Way
• Completed three(3)make ready units which include painting,cleaning and maintenance
• Replaced water heater in unit#K-4
• Irrigation repair next to unit#0-2,#K-1,Buildings C,G,H,I,M and N
• Detailed office, clubhouse,pool,restrooms,mailboxes and laundry room
• Cleaned debris and leaves around walkways,carports,dumpster and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
68 0/0 0/0 0 0
Desert Pointe-64 Units
43-805 Monterey Avenue
• Renovation for unit#62 complete
• Deep cleaned hallway floors of Building A and B
• Cleaned and detailed pool area
• Cleaned debris and leaves around walkways,dumpster area,parking lots and carports
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
19 0/0 0/0 0 0
Laguna Palms-48 Units
73-875 Santa Rosa Way
• Completed two(2)make ready units which include painting,cleaning and maintenance
• Installed new 105 degree hold open door closer with j arm and slide track in the laundry room
• Gate repair by dog park Hermosa,replaced two(2)self-closing hinges
• Cleaned and checked all light fixtures throughout the property
• Cleaned and detailed laundry,pool area,dumpsters and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
29 0/0 0/0 0 0
2
Palm Desert Housing Authority
Project Report
August 2020
La Rocca Villas-27 Units
72-135 Golden Eagle Lane
• Detailed clubhouse,restrooms and laundry room
• Irrigation repair by unit#42231
• Checked and cleaned lighting throughout the property
• Cleaned walkways,benches,lamp posts,exterior light fixtures and carports throughout the property
• Cleaned debris and leaves around walkways,dumpster areas,parking lots and carports
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
4 0/0 0/0 0 0
Las Serenas- 150 Units
73-315 Country Club Drive
• Completed one(1)make ready unit which includes painting,cleaning,and maintenance
• Cleaned office, clubhouse,pool furniture,laundry and restrooms
• Renovation for unit#211 complete
• Replaced range in unit#209
• Irrigation repair by units#156,#162,#220 and#225
• Cleaned debris and leaves in carports and throughout the property
• Cleaned and detailed pool decks,lightings,dumpsters and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
55 0/0 0/0 0 0
Neighbors-24 Units
73-535 Santa Rosa Way
• Irrigation repair by pool area,units#3,#9 and East of the property
• Cleaned and detailed pool, stairs,dumpsters and enclosures
• De-webbed, cleaned debris and leaves throughout the property
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
7 0/0 0/0 0 0
3
Palm Desert Housing Authority
Project Report
August 2020
One Quail Place-384 Units
72-600 Fred Waring Dr.
• Completed seven(7)make ready units which includes painting,cleaning,and maintenance
• Irrigation repair by units#2113 and#3701
• Put new plants by unit#2307 and West of Building 24
• Repaired and refinished tub and enclosure in the bathroom of units#1604 and#2406
• Boiler repair for Building 33,reset boiler and cleaned out boiler pump
• Repaired slab leak in kitchen of unit#4308,installed a new repair coupling to the hot water line
• Slab leak repair in unit#4301
• Playground lighting repair,replaced timer J-boxes and support struts
• Repaired leaking A/C in unit#1807,unclogged condensation line
• Repaired leaking A/C in unit#2501,resealed plenum and air handler coil
• De-webbed, cleaned debris and leaves throughout the property
• Cleaned and detailed boiler area,pools, sidewalks,parking areas,dumpsters and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
163 0/1 2/3 7 10
Palm Village-36 Units
73-650 Santa Rosa Way
• Detailed laundry
• Floor repair in unit#211,replaced seven(7)tiles and grout
• A/C repair in unit#112,replaced capacitor
• Cleaned and checked all light fixtures throughout the property
• Cleaned and detailed stairs,dumpster areas and enclosures
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
25 0/0 0/0 0 0
Pueblos- 15 Units
73-695 Santa Rosa Way
• Completed one(1)make ready unit which includes painting,cleaning,and maintenance
• Irrigation repair next to units#4 and#10
• Cleaned laundry room and mailboxes
• Cleaned and detailed pool,pool furniture, dumpster area and enclosures
• De-webbed and cleaned debris and leaves throughout property
07/31/20
#of Service #Carpet/Vinyl #Carpet/Vinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
18 0/0 0/0 0 0
4
Palm Desert Housing Authority
Project Report
August 2020
Sage Crest Senior- 14 Units
73-811 Santa Rosa Way
• Detailed elevator
• Replaced one(1)A/C in unit#6 through Edison's Energy Saving Assistance Program
• Power washed dumpster area and enclosures
• De-webbed and cleaned debris and leaves throughout the property
07/31/20
#of Service #Carpet/Vinyl #CarpetVinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
28 0/0 0/0 0 0
Santa Rosa—20 Units
73-625 Santa Rosa Way
• Detailed laundry room
• Unclogged main sewer line for unit#5,cleaned and sanitized carpet that was water damaged
• Cleaned stairs throughout property
• De-webbed, cleaned debris and leaves around parking lots,dumpster area and enclosures
07/31/20
#of Service #CarpetVinyl #CarpetVinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
12 0/0 0/0 0 0
Taos Palms- 16 Units
44-830 Las Palmas
• Repaired patio fence of unit#4,needed welding
• Irrigation repair to unit#13
• Cleaned and checked all light fixtures throughout the property
• Cleaned and detailed dumpster areas and enclosures
• De-webbed, cleaned debris and leaves throughout the property
07/31/20
#of Service #CarpeUVinyl #CarpeUVinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
7 0/0 0/0 0 0
07/31/20
TOTALS TOTALS TOTALS TOTALS TOTALS
#of Service #Carpet/Vinyl #CarpeUVinyl #Appliance(s) #Appliance(s)
Request(s) Replacement Replacement Replacement Replacement
Service Request(s) Move Out(s) Service Request(s) Move Out(s)
558 0/2 5/5 8 10
5