HomeMy WebLinkAbout2017-12-05 PRC Regular Meeting Agenda Packet �` '� CITY OF PALM DESERT
_ I 2, PARKS AND RECREATION COMMISSION
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KWh, POSTED AGENDA
••Qry;;:.� Tuesday, December 05, 2017— 8:30 a.m.
Administrative Conference Room — Palm Desert Civic Center
73-510 Fred Waring Drive, Palm Desert, California 92260
I. CALL TO ORDER
II. ROLL CALL
III. ORAL COMMUNICATIONS
Any person wishing to discuss any item not on the agenda may address the
Parks and Recreation Commission at this point by giving his/her name and
address for the record.
This is the time and place for any person who wishes to comment on items
not on the agenda. It should be noted that at the Parks and Recreation
Commission's discretion, these comments may be deferred until such time
on the agenda as the item is discussed. Remarks shall be limited to a
maximum of five minutes, unless additional time is authorized by the
Commission.
IV. CONSENT CALENDAR
A. MINUTES OF THE PARKS AND RECREATION COMMISSION
MEETING OF TUESDAY, OCTOBER 03, 2017.
Rec: Approve as presented
Action:
V. NEW BUSINESS
A. ELECTION OF OFFICERS FOR 2018
B. 2018 GOALS AND OBJECTIVES FOR COMMISSION
C. 2018 COMMISSION MEETING SCHEDULE
VI. CONTINUED BUSINESS
NONE
POSTED AGENDA
PARKS AND RECREATION COMMISSION
DECEMBER 05, 2017
VII. OLD BUSINESS
NONE
VIII. PRESENTATIONS AND UPDATES
A. PARK USE REPORT
- Ironwood Park
B. PALM DESERT AQUATIC CENTER
C. FAMILY YMCA OF THE DESERT
D. DESERT RECREATION DISTRICT
- Program Updates
- Facilities Use
- First Tee
E. FRIENDS OF THE DESERT MOUNTAINS
IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS
X. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda for the Parks and Recreation Commission was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dat d this 1st day of December
2017.
Angie M rron, Recording Secretary
2
CITY OF PALM DESERT
r PRELIMINARY MINUTES
I = PARKS AND RECREATION COMMISSION
A � � REGULAR MEETING
ivy
"'•«•.......N•• TUESDAY, OCTOBER 03, 2017 — 8:30 a.m.
Administrative Conference Room — Palm Desert Civic Center
73-510 Fred Waring Drive, Palm Desert, California 92260
I. CALL TO ORDER
Chair Mary Helen Kelly convened the meeting at 8:30 a.m.
II. ROLL CALL
Present: Absent
Chair Mary Helen Kelly Vice Chair Mike Hardin
Commissioner Randy Guyer
Commissioner Kim Housken
Commissioner Lynn Bixen
Commissioner Gerald Dawson
Commissioner Van Tanner
Ex-Officio Members:
Rob Ballew, YMCA of the Desert Kevin Kalman, DRD
Also Present:
Ryan Stendell, Director of Community Development
Johnny Terfehr, Management Analyst
Randy Chavez, Landscape Supervisor
Sabby Jonathan, Council Liaison
Angie Marron, Recording Secretary
Guests:
David Keyes, YMCA of the Desert / Aquatic Center
Brenda Nutcher, Desert Recreation District
Tim Skogen, Desert Recreation District / First Tee
Tammy Martin, Friends of the Desert Mountains
III. ORAL COMMUNICATIONS
NONE
IV. CONSENT CALENDAR
1
PARKS AND RECREATION COMMISSION
PRELIMINARY MINUTES OCTOBER 03, 2017
A. MINUTES OF THE REGULAR MEETING OF TUESDAY, SEPTEMBER
05, 2017
Rec: Approve as presented
Upon a motion by Commissioner Guyer, second by Commissioner Dawson, and
carried by a 6-0-1 vote of the Commission, (AYES: Kelly, Dawson, Bixen, Housken,
Guyer, Tanner; NOES: None; ABSENT: Hardin) the Consent Calendar was approved
as presented.
V. NEW BUSINESS
A. FEES AND CHARGES
- DRD Presentation
Ryan Stendell explained to the commission how the contract between the
DRD and the City worked. The contract with the DRD allows them to
charge in two different ways. The DRD charges the city on annual basis
for services they provide us in the parks, and that's actual labor. The
second section of the agreement with the DRD refers to the fees and
charges manual; those are the outward facing charges to the community
for the services that the DRD provides. Brenda Nutcher provided the
Commission with a more simplified report regarding the fees. In the fees
and charges manual, the first proposal is facility use passes. Currently it's
$25 for Palm Desert and Indio residents; the new proposal is $50 for Palm
Desert and Indio residents; annual fees would be $75. For special events
at parks, fees would be based on the number of people and the type of
event being held. Commissioner Housken asked if the residents would be
benefiting with the price increase; some Commissioners don't agree with
doubling the fees for residents; especially for seniors. Rob Ballew pointed
out that the residents are still getting a great deal compared to other clubs
and facilities. A discussion then took place; no action was taken.
Staff recommends continuing the item; give as much input, suggestions,
and concepts, regarding fees and manual changes.
VI. CONTINUED BUSINESS
A. FREEDOM PARK / PICKLEBALL FACILITY IMPROVEMENT
Ryan Stendell introduced Johnny Terfehr, and Ron Moreno who will be
working on the Pickleball Facility Improvement Project; they will both be
working directly with Randy Chavez. They will be out at Freedom Park on
October 17, presenting a tentative masterplan concept to the pickleball
community and receive input as the Commission requested.
2
PARKS AND RECREATION COMMISSION
PRELIMINARY MINUTES OCTOBER 03, 2017
VII. OLD BUSINESS
NONE
VIII. PRESENTATIONS AND UPDATES
A. PARK USE REPORT
- Hovley Soccer Park
Ryan Stendell reminded everyone that soccer is in full swing. He spends
five nights out of the week at the soccer park, and Commissioner Tanner
has also spent time out there. The field itself is incredible. The youth
soccer program is incredible, with 800 kids out there; it's a very popular
sport. Mr. Stendell encouraged the Commissioners to spend some time
out there on a Saturday to see all the activity. Sabby mentioned that it is
very family oriented, and it's a place where race, religion are invisible; the
community is united.
B. PALM DESERT AQUATIC CENTER
Rob Ballew presented for David Keyes. There were close to 2000 people
in the complex for the Y Be Fit event. A major diving event could not be
held in LA, and will be held here in the Aquatic Center, with over 200
entries. All boards are being refinished. Mr. Keyes also spoke with the
Joslyn Center Director, and met up with him with regarding possible future
programs.
C. FAMILY YMCA OF THE DESERT
Rob Ballew went straight into the Y be Fit video. There was great
representation from the City. The total number of people attending was
well over 1700, including the volunteers. Monroe school was the biggest
supporter, with over 774 in attendance. Over 600 lbs. of color and 35
gallons of fluorescent color were used for the Color Run.
• Y Rookies — 102 kids
• Flag Football — 152 kids
• Youth & Govt. — 62 kids
D. DESERT RECREATION DISTRICT
Brenda Nutcher stated that season is coming back and they are quite
busy with after school programs. The DRD is doing the Teen Driving
Program with over 100 teens attending. Adaptive program is taking off
with the community; registration is open for Senior Games, which will be
held February 7-11, 2018. There is currently over 90 registered for the
3
PARKS AND RECREATION COMMISSION
PRELIMINARY MINUTES OCTOBER 03, 2017
pickleball session; another venue will be added this year for volleyball.
Sunday Sounds Concert series will be starting out with the library; and the
Cooking Series as well. Desert Rose Annual Show is scheduled for
November 12-13. A free magic class will be available for after school
programs starting in January. Ms. Nutcher is in the process of hiring
someone to manage the co-ed softball team. The Bicycle Rodeo, for the
bike giveaway, will be held December 16, and they will be teaming up with
the Sheriff's Department. Chair Kelly thanked the DRD and the YMCA for
the great work they do.
Tim Skogen, with the First Tee, stated that registration is in full swing.
Golf Center is currently closed for over seeding; golf course will be up and
running by second week of November. Chamber Mixer will be held on
November 15 at First Tee Golf Center. Also, their 10th Anniversary will be
on January 10. Two local female participants will be at The First Tee
Open at Pebble Beach.
E. FRIENDS OF THE DESERT MOUNTAINS
Tammy Martin mentioned that Carrizo and Dead Indian Canyon are open
through the end of this year. The trails are located across from Santa
Rosa Visitor Center, near the Art Smith Trail access point. They are also
working with the Boy Scouts group at the Bump N Grind trail. New trail
signs are set to arrive soon. They are celebrating their 30th anniversary on
November 3, with a big event. The Wildflower Festival will be held on
March 3, 2018.
IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS
Commissioner Housken mentioned that Coach Marcia asked her why there
weren't any recycling cans at Washington Charter. Mr. Chavez stated that they
aren't really that cost effective; however, he can look into the issue.
Rob Ballew mentioned that the YMCA is celebrating their 35th anniversary; they
will be having their fund raising event on November 4.
X. ADJOURNMENT
With unanimous consent of the Commission, the meeting was adjourned at 9:39
a.m.
Angie Marron, Recording Secretary
4
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CITY OF PALM DESERT
Parks & Recreation Commission Schedule: The following is the proposed
schedule of meeting dates for 2018.
Meeting Dates:
Tuesday, February 6 at 8:30a
Tuesday, April 3 at 8:30a
Tuesday, June 5 at 8:30a
Tuesday, September 4 at 8:30a
Tuesday, November 6 at 8:30a
Tuesday, December 4 at 8:30a
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DESERT
RECREATION DISTRICT
Date: December 1, 2017
To: Palm Desert Parks and Recreation Commission
From: Brenda Nutcher, Community Services Coordinator
Subject: October Activity Report
Palm Desert Community Center PD Gym and Fitness Center
• 4672 members utilized the gymnasium and fitness Member Scans 4672
center facilities Drop In/Daily Pass 204
• 204 additional gym and fitness center users paid the Total 4876
daily walk-in fee
• 302 people registered for classes, camps and special Memberships Sold
programs Fitness Pass 151
• 146 additional people paid to participate in classes Desert Willow 395
on a drop in basis
The First Tee 51
• 395 Desert Willow Resident Cards issued Skate Park 45
• 151 Fitness Center Passes issued
• 1 Community Center rentals for the month of Total 642
October Activity Enrollments
Dance/music 51
Portola Community Center Adaptive Sports 17
• 41 rental reservations Health and Fitness 25
• 175.25 hours of rental use After School Reagan &PDCC 95
Sports 53
Palm Desert Parks Tae Kwon Do 32
• 384 park reservations Tiny Tots 29
• 3166.25 hours of rental use
Total 302
Palm Desert Skate Park Drop-in Class Participation
• 45 skate park memberships sold Fitness 59
• 147 skaters used the park
• 181 bikers used the park after school 18
Dance 2
Pickleball/table tennis 389
Sports 67
Total 535
Palm Desert Community Center First Tee Golf Course Use
Upcoming events/programs: Driving Range 533
• Sunday Sounds Concert Series in partnership with 9-Hole Youth
the Palm Desert Library will begin Sunday, 9-Hole Adult
November 5, 2017 and run through March, 2018. Misc. Usage
• The Chef's Table Cooking Series in partnership with Total 533
the Palm Desert Library will Begin Thursday,
November 2, 2017 and run through March, 2018. Rentals by Location
• The Desert Rose Society will be holding its annual Civic Center Park 115
Rose Show on November 12 and 13, 2017 in the Freedom Park 105
multi-purpose room.
• The Bicycle Safety Rodeo will be December 16, 2017 Olsen Field 5
at the basketball courts in Civic Center Park. We are PD Soccer Park 159
partnering with Sheriff's Department. We currently PD Community Center 65
have 20 bicycles to raffle off. The Sheriff's Portola Center 41
Department will bring 20 helmets for the bikes as Total 490
well.
• The Community Center will be closed for Rentals by Facility Type
maintenance week December 10 through the 15, Amphitheater 2
2017. We will be resurfacing floors, painting, Football Field 18
maintenance and deep cleaning.
• The LiveWell Festival will be January 6, 2017 here at Gymnasium 17
Civic Center Park. Multipurpose Room 89
• We are hoping to get registrations for a Coed Pavilion 1
Softball League starting Sundays in January, 2018 Softball Field 190
• We have contracted with Karen Creasey to offer Soccer Field 173
Health and Wellness Motivation classes starting in Total 490
January as well as personal training.
• The DisAbility Sports Festival will be on January 27, Hours Rented by Location
2018.
Civic Center Park 1528
Freedom Park 1071
Olsen Field 35
First Tee: No update PD Soccer Park 532.25
PD Community Center 174.5
Portola Center 175.25
Total 3516
• Hours Rented by Facility Type
Amphitheater 32
Football Field 72
Gymnasium 43
Multipurpose Room 306.75
Pavilion 16
Softball Field 2398
Soccer Field 648.25
3516
• s •
. ..
DESERT
RECREATION DISTRICT
Date: December 1, 2017
To: Palm Desert Parks and Recreation Commission
From: Brenda Nutcher, Community Services Coordinator
Subject: November Activity Report(Numbers reflect activity through November 29,2017)
Palm Desert Community Center PD Gym and Fitness Center
• 3956 members utilized the gymnasium and fitness Member Scans 3956
center facilities Drop In/Daily Pass 192
• 192 additional gym and fitness center users paid the Total 3788
daily walk-in fee
• 359 people registered for classes, camps and special Memberships Sold
programs Fitness Pass 137
• 181 additional people paid to participate in classes Desert Willow 403
on a drop in basis
The First Tee 0
• 403 Desert Willow Resident Cards issued Skate Park 48
• 137 Fitness Center Passes issued
• 3 Community Center rentals for the month of Total 588
November Activity Enrollments
Dance/music 47
Portola Community Center Adaptive Sports 15
• 36 rental reservations Health and Fitness 43
• 145.75 hours of rental use Fall Camp 29
After School Reagan &PDCC 118
Palm Desert Parks Sports 53
• 366 park reservations Tae Kwon Do 27
• 2086.25 hours of rental use
Tiny Tots 27
Palm Desert Skate Park Total 359
• 48 skate park memberships sold Drop-in Class Participation
• 146 skaters used the park
• 221 bikers used the park Fitness 30
after school 21
Camp 17
Pickleball/table tennis 246
Sports 56
Total 370
Palm Desert Community Center First Tee Golf Course Use
• We had 29 children enrolled for Fall Camp with 17 Driving Range 1134
additional daily drop ins. 9-Hole Youth 142
• The cooking series has started and we are averaging 9-Hole Adult 638
75 attendees each session. Misc. Usage 29
Total 1943
Upcoming events/programs: Rentals by Location
• The Bicycle Safety Rodeo will be December 16, 2017 Civic Center Park 102
at the basketball courts in Civic Center Park. We are Freedom Park 98
partnering with Sheriff's Department. We currently
have 20 bicycles to raffle off. The Sheriff's Olsen Field 3
Department will bring 20 helmets for the bikes as PD Soccer Park 163
well. PD Community Center 61
• The Community Center will be closed for Portola Center 36
maintenance week December 10 through the 15, Total 463
2017. We will be resurfacing floors, painting,
maintenance and deep cleaning. Rentals by Facility Type
• We are hoping to get registrations for a Coed Amphitheater 4
Softball League starting Sundays in January, 2018
Football Field 16
• The DisAbility Sports Festival will be on January 27,
2018. Gymnasium 19
• We are looking to forward to offering new fitness, Multipurpose Room 78
dance and music programs this year with a newly Pavilion 2
hired team member that comes with years of Softball Field 174
experience. Soccer Field 170
Total 463
First Tee: No update Hours Rented by Location
Civic Center Park 732
Freedom Park 766
Olsen Field 37
PD Soccer Park 551.25
PD Community Center 187.5
Portola Center 145.75
Total 2419.5
Hours Rented by Facility Type
Amphitheater 72
Football Field 61
Gymnasium 47
Multipurpose Room 286.25
Pavilion 32
Softball Field 1297
Soccer Field 624.25
2419.5