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Home My WebLink About2018-02-06 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT 41/ .lid PARKS AND RECREATION COMMISSION POSTED AGENDA '•4°lam�� ` • Tuesday, February 6, 2018 —8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, DECEMBER 05, 2017. Rec: Approve as presented Action: V. NEW BUSINESS A. C V LINK UPDATE - Presentation by Staff VI. CONTINUED BUSINESS NONE POSTED AGENDA PARKS AND RECREATION COMMISSION FEBRUARY 6, 2018 VII. OLD BUSINESS A. PARK IMPROVEMENT PROJECTS - Presentation by Staff VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Joe Mann Park B. PALM DESERT AQUATIC CENTER C. FAMILY YMCA OF THE DESERT D. DESERT RECREATION DISTRICT - Program Updates - Facilities Use - First Tee E. FRIENDS OF THE DESERT MOUNTAINS IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was sted on the City Hall bulletin board not less than 72 hours prior to the eting. Dated t s 2nd day of February 2018. ngie Marron, Rec ding Secretary 2 CITY OF PALM DESERT r ��: PRELIMINARY MINUTES � PARKS AND RECREATION COMMISSION R REGULAR MEETING %Zo`* dry=, '''• =9 .. TUESDAY, DECEMBER 05, 2017 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Mary Helen Kelly convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Mary Helen Kelly Vice Chair Mike Hardin Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn Bixen Commissioner Gerald Dawson Commissioner Van G. Tanner Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, Desert Recreation District Also Present: Lauri Aylaian, City Manager Ryan Stendell, Director of Community Development Johnny Terfehr, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert /Aquatic Center Brenda Nutcher, Desert Recreation District Laura McGalliard, Desert Recreation District 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, OCTOBER 03, 2017 Rec: Approve as presented Upon a motion by Commissioner Dawson, second by Commissioner Housken, carried by a 7-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner; NOES: None; ABSENT: None) the Consent Calendar was approved as presented. V. NEW BUSINESS A. ELECTION OF OFFICERS FOR 2018 Commissioner Dawson made a motion to elect Commissioner Mike Hardin as Chair, second by Commissioner Housken. Commissioner Mike Hardin made a motion to elect Commissioner Van Tanner as Vice Chair, second by Chair Kelly, and carried by a 7-0 vote of the Commission (AYES: Kelly, Hardin, Guyer, Bixen, Housken, Dawson, Tanner; NOES: None; ABSENT: None) B. 2018 GOALS AND OBJECTIVES FOR COMMISSION Chair Kelly stated that as a committee, we have to think about the future of the Parks and Recreation Commission, not only be able to assist the City, but also be beneficial. Sabby Jonathan stated that this effort is not unique to the Parks and Recreation Commission; it is a citywide effort for the rest of the Committees and Commissions. Mr. Jonathan feels it is time to recalibrate the goals and objectives of the Commission. Part of this purpose is to make these meetings not only relevant to the City but also to the volunteers. City Manager, Lauri Aylaian, stated there is other areas the Commission can identify with, and can give greater assistance to. Whether they are issues or suggestions, they would like to present them to City Council. This Commission helps the community; not just in the parks department and the City would love to hear their expertise and suggestions. Commissioner Guyer thinks the Commission still has a lot of work to do in regards to parks. There is the big project in the north end that has 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 changed drastically through the last few years, and still needs work. The future expansions of the Aquatic Center that they still have to be involved with; the Commission gives consistency to the city. Commissioner Housken agrees with Commissioner Guyer. Ms. Housken feels it would be fearful that the Commission would lose their cohesiveness. Ms. Housken believes they are the liaisons for the City and a voice for the residents. Commissioner Dawson stated the Commission is not as active as it could be in discovering what the needs are for senior citizens. Pickleball and hiking activities continue to increase. However, as a Commission we have not studied what the interests of our seniors and visitors are. Commissioner Bixen has been a member for five years. When she came on board there were many issues with the parks. Ms. Bixen feels the Commission is the eyes and ears for what is taking place in the parks. Ms. Bixen also spends time in the mountains and hills, and sees what other people might not. Ms. Bixen feels the Commission is beneficial to the City. Commissioner Tanner stated there is a concern that we are meeting every other month, at best. Preparing for the future like the North Sphere Park, adds to the need for the Commission. Mr. Tanner feels it is a great committee; he feels if meeting every other month, it would give one an opportunity to join other committees. Mr. Tanner complimented Mr. Chavez on the beauty of the parks. Kevin Kalman feels we can get feedback and great information with the committee. It reduces redundancy from the DRD aspect. As things progress and the North Sphere is built, the Commission will play a big role. Brenda Nutcher feels the Commission is great when meeting, especially when it is in regards to the seniors and their needs. The DRD is always doing surveys to ask about what the public wants; there are discussions regarding issues and concerns to help give direction. Randy Chavez commented on the parks, funding, and moving forward. The Commission's input is important. Funding for parks are items brought to the Commission for direction and decisions. Johnny Terfehr stated that the Commission gives a variety of viewpoints. He does not feel staff should be making all decisions; the Commission should continue to give advice. 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 Ryan Stendell stated that the Commission has always been perfect for an advisory group. It is an important group to apply their input to future projects. Striking the balance of less or more meetings are preferably more meaningful meetings. Rob Ballew feels our City is the healthiest place in the valley. There are so many activities going on at the parks throughout Palm Desert, along with hiking. Mr. Ballew suggested assigning on a rotating basis, a site, or a park and talk to the people that utilize those assigned areas; get input and bring it back to the Commission meeting. It is important to keep a close relationship with consumers. David Keyes stated that he has a full year attending these meetings. They are very knowledgeable and a wealth of information. Mr. Keyes loves being here because he grew up in Palm Desert; meetings are very useful and beneficial. Commissioner Hardin agrees with Rob Ballew. The Commission is a great asset to the City and believes we can be more. As a Commission, we should assign people with different areas, and come back to the table with everyone's ideas and input. The Commissioners are here to find resolutions to issues with parks and the recreation aspect. Chair Kelly feels that the Commission has a place in the City; we need to find out how we can continue to be beneficial. Sabby Jonathan stated that continuity is valuable; consistency is important and bringing in new people. The value of this Commission is not being questioned. We need this group to be the best that can be. We have yet to address the growing aspect of seniors, and hiking is an emerging need. There is still the future, construction, and other input on expanding on our success. The huge component would be focused on a healthy lifestyle. A greater focus would be expanding the role for this Commission. C. 2018 COMMISSION MEETING SCHEDULE Johnny Terfehr, and Ryan Stendell put together a tentative meeting schedule for 2018. If an emergency comes up, there is a 24-hour notice for emergency meetings. Commissioner Housken is requesting in the interim, that the Commission get notified about events being held at City parks. The Commission voted to adopt the meeting schedule. Upon a motion by Commissioner Tanner, second by Commissioner Guyer, carried by a 7-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner; NOES: None; ABSENT: None) the proposed 2018 Commission meeting schedule was approved. 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Ironwood Park Randy Chavez thanked City Council and the City Manager for budget approvals regarding parks. There is a lot of vandalism and coyotes in the native area. Twice a year the park is cleaned for safety reasons, and to clean up after transients. Some work was recently done, however the natural element of the park was taken into consideration with a general clean up. In addition, the shade was recently installed and looks like vandals have been out there slightly vandalizing. Sabby Jonathan brought up safety regarding the park since 90 percent of the users do not come in cars. Another issue is the safety of dogs not being on leashes, especially on weekends in the mornings. The main concern is possible harm for residents and children. Commissioner Dawson mentioned that observation is suggested; he picked up pieces of broken glass and had trouble finding a trash receptacle. Mr. Chavez noted that they are currently looking into stationary heavy trashcans. B. PALM DESERT AQUATIC CENTER David Keyes stated that the facility has been busy, and they just had a diving competition. There were people from Arizona, So Cal, and Nevada. Diving inquiries is another aspect they had not touched on. Multiple programs are keeping the facility fulfilled; annual maintenance is taking place soon. TYR Sport will be renting the facility for their photo shoot again. Another event they just had was an Aquatic Training Session. There is an up tic with Silver Sneakers Program, up about 150 per month. Mr. Keyes will start hiring the end of January for spring. C. FAMILY YMCA OF THE DESERT Rob Ballew reported that flag fall football just finished with 152 kids; fall soccer with 98 kids, and dance program with 25 kids. Winter football, basketball, and Y-rookies starts on January 19 through March 9. Youth and Government for the high school students have 47 kids participating, 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 which just returned from Fresno and will be traveling to Sacramento to take over the capital in February for the President's Holiday. Over Thanksgiving break, there were 45 kids in day camp. Finally, shout out to the Youth Council who was a great help with the Golf Cart Parade. D. DESERT RECREATION DISTRICT Brenda Nutcher stated that the DRD just finished fall camp, with 29 kids, and 17 drop-ins. They are getting ready for the Bike Safety Rodeo on the 16th, with 20 bikes being raffled. Stacy with the Sheriff's Department will be bringing in helmets. Maintenance week will soon start for the DRD. Co-ed softball will be starting in January. Cooking series is going great. Registration for Senior Games is going well; pickleball is almost full, still trying to find a venue for volleyball, which is also filling up fast. Kevin Kalman passed out an annual report of the DRD. Mr. Kalman mentioned the Take Me Home Huey event; they were able to take kids for the after school program. They will also bring kids over from the east end of the valley on Saturday. First Tee is doing great. E. FRIENDS OF THE DESERT MOUNTAINS NONE IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS Commissioner Guyer is requesting a summary of funds available for CIP on parks. Mr. Guyer would like some idea on what would be forth coming in the next year or two. Commissioner Bixen made a few comments regarding leash laws. There is a big problem up on the trails. People do not see the signs where dogs are not allowed, and dogs tend to jump on people. The BLM needs to enforce the rules. Commissioner Tanner volunteers at The Living Desert. A group of men there complimented Desert Willow, and the parks throughout the city; Freedom Park frequently utilized. Commissioner Housken thanked Mary Helen Kelly for being such a wonderful Chair. Sabby Jonathan thanked Randy Chavez and staff for the wonderful job and keeping up with the parks. 6 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 05, 2017 X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:45 a.m. Angie Marron, Recording Secretary 7 . 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DESERT RECREATION DISTRICT Date: February 2, 2018 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: December Activity Report Palm Desert Community Center PD Gym and Fitness Center • 2685 members utilized the gymnasium and fitness Member Scans 2685 center facilities Drop In/Daily Pass 194 • 194 additional gym and fitness center users paid the Total 2879 daily walk-in fee • 299 people registered for classes, camps and special Memberships Sold programs Fitness Pass 105 • 132 additional people paid to participate in classes on Desert Willow 291 a drop in basis The First Tee 32 • 291 Desert Willow Resident Cards issued Skate Park 61 • 105 Fitness Center Passes issued • 0 Community Center rentals for the month of Total 489 December Activity Enrollments Dance/music 0 Portola Community Center Adaptive Sports 15 • 32 rental reservations Health and Fitness 26 • 135.75 hours of rental use Winter Camp 48 After School Reagan & PDCC 113 Palm Desert Parks Sports 46 • 228 park reservations Tae Kwon Do 24 • 1237.75 hours of rental use Tiny Tots 27 Palm Desert Skate Park Total 299 • 61 skate park memberships sold Drop in Class Participation • 364 skaters used the park • 348 bikers used the park Fitness 44 after school 10 Camp 28 Pickleball/table tennis 283 Sports 50 Total 415 Palm Desert Community Center First Tee Golf Course Use • We had 48 children enrolled for Winter Camp with 28 Driving Range 929 additional daily drop ins. 9-Hole Youth 109 • The cooking series and concert series is averaging 9-Hole Adult 473 over 100 attendees each session. Misc. Usage • The Bicycle Safety Rodeo was held on December 16, Total 1511 2017 at the basketball courts in Civic Center Park.We partnered with the Sheriff's Department. We Gave Rentals by Location away 20 bicycles and helmets. Civic Center Park 89 • We are still hoping to get registrations for a Coed Freedom Park 43 Softball League starting Sundays in January 2018 Olsen Field 0 • The DisAbility Sports Festival will be on January 27, 2018. PD Soccer Park 96 • Senior Games registration is up. We have 668 PD Community Center 54 enrolled already and last year at this time we only Portola Center 32 had 449. Total 314 • We have a new free magic program starting in January and the children and magicians will perform Rentals by Facility Type on February 3,2018. Amphitheater 0 • We are offering new fitness, dance and music Football Field 13 programs this year with a newly hired team member that comes with years of experience. Everything from Gymnasium 13 Boot camp to drums and music for tots. Multipurpose Room 73 Pavilion 13 Softball Field 106 First Tee: No update Soccer Field 96 Total 314 Hours Rented by Location Civic Center Park 747 Freedom Park 229.75 Olsen Field 0 PD Soccer Park 261 PD Community Center 120.75 Portola Center 135.75 Total 1494.25 Hours Rented by Facility Type Amphitheater 0 Football Field 52.75 Gymnasium 31 Multipurpose Room 225.50 Pavilion 195 Softball Field 729 Soccer Field 261 1494.25 • • • • • • • • • * Vile • • • . DESERT RECREATION DISTRICT Date: February 2, 2018 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: January Activity Report (numbers reflecting activity through January 30, 2018) Palm Desert Community Center PD Gym and Fitness Center • 3849 members utilized the gymnasium and fitness Member Scans 3849 center facilities Drop In/Daily Pass 277 • 277 additional gym and fitness center users paid the Total 4126 daily walk-in fee • people registered for classes, camps and special Memberships Sold programs Fitness Pass 175 • 184 additional people paid to participate in classes on Desert Willow 467 a drop in basis The First Tee 69 • 467 Desert Willow Resident Cards issued Skate Park 67 • 175 Fitness Center Passes issued • 1 Community Center rentals for the month of January Total 778 Activity Enrollments Portola Community Center Dance/music 40 • 35 rental reservations Adaptive Sports 6 • 165.5 hours of rental use Health and Fitness 46 After School Reagan & PDCC 119 Palm Desert Parks Sports 46 • 212 park reservations Tae Kwon Do 23 • 1257.5 hours of rental use Tiny Tots 27 Palm Desert Skate Park Total 307 • 67 skate park memberships sold Drop-in Class Participation • 236 skaters used the park Fitness 107 • 323 bikers used the park after school 9 Dance 3 Pickleball/table tennis 324 Sports 65 Total 508 Palm Desert Community Center First Tee Golf Course Use • The cooking series and concert series is averaging Driving Range 1393 over 100 attendees each session. 9-Hole Youth 99 • The DisAbility Sports Festival held on January 27, 9-Hole Adult 700 2018 was a big success with over 150 athletes and Misc. Usage 22 over 350 spectators. Total 2214 • Senior Games registration is up. We have 1084 enrolled as of January 30, 2018 Rentals by Location • The free magic program that started in January had 8 Civic Center Park 88 children register. The children and magicians will Freedom Park 4 perform with a Free Magic Show for the community on February 3,2018. Olsen Field 4 • New programs we are offering starting in January, PD Soccer Park 116 Dance Fusion Fitness for adults, Interval Boot Camp, PD Community Center 63 Introduction to Dance and Drums for Tots, Portola Center 35 Youth Dance Ensemble for Teens, beginning piano Total 310 and keyboards, coed softball league. Rentals by Facility Type Amphitheater 0 Football Field 2 Gymnasium 20 Multipurpose Room 78 Pavilion 10 Softball Field 78 Soccer Field 122 Total 310 Hours Rented by Location Civic Center Park 562 Freedom Park 10 Olsen Field 33 PD Soccer Park 652.50 PD Community Center 212.5 Portola Center 165.5 Total 1635.50 Hours Rented by Facility Type Amphitheater 0 Football Field 5 Gymnasium 52 Multipurpose Room 326 Pavilion 160 Softball Field 402 Soccer Field 690.5 1635.5 - 'AP .--747%.: 0) c F.- -4.- "II ce • oi• 2 , t,r) 1:14 14 W1, 4if Auk., CI L1-12 >111 w A 0 5 ' ;4 , c4 'ft° (1) 0 z 484 <‘) -I- g 5 ....1 1 = ,,,- Dc.. l l Eajr 41 r d) 0 a. 74-11 I I 4>fri ik 3- A...4W Cf) 2.) rn Lu Cs Lii 0 sq> Ihm. - Irgr' fiLviArLiT*01111, 4'"' C " [12 T6 o rii o gi2 e 4- it k -1 1 i ii 12 4 i P i- .c.) 0 CI ilTml.40 f' , 1: 10,111/illi 6 0 co 44 k 1 in rir4•1111 --0411110110A0 .0) CI% p&p a r p P IIIIN "" V) 0 ' 1 fr- s--2 '.34ce - cli rrimkrrit4 h..7 , !lib '64 — '4"=" Z 47; = . -,,_ d ra iOr 4 5 V ,CI n9 2 e in IT • 171,, PZ Ach conk au v---q E a TA e fril ..J 0 c 0 wr 1 ; wad I4Z, P EX!.1 '50:6- ; A W Ce 6T4 I% s... c wiacw) i,. 614 ci 0 = Of- "' '• fill -§.- /11 LILI--J0z1 •E L&I ,, Y