HomeMy WebLinkAbout2014-11-04 PRC Regular Meeting Agenda Packet RECEIVED
CLERK'S OFFICE
•. CITY OF PALM DESERfAIM DESERT, CA
CITY
2014 OCT 3
't a' , PARKS AND RECREATION COMMISSION AM 8: 38
1/,-,4 POSTED AGENDA
•'•:'T9 3�;` • Tuesday, November 4, 2014—8:30 a.m.
Administrative Conference Room — Palm Desert Civic Center
73-510 Fred Waring Drive, Palm Desert, California 92260
I. CALL TO ORDER
II. ROLL CALL
III. ORAL COMMUNICATIONS
Any person wishing to discuss any item not on the agenda may address the
Parks and Recreation Commission at this point by giving his/her name and
address for the record.
This is the time and place for any person who wishes to comment on items
not on the agenda. It should be noted that at the Parks and Recreation
Commission's discretion, these comments may be deferred until such time
on the agenda as the item is discussed. Remarks shall be limited to a
maximum of five minutes, unless additional time is authorized by the
Commission.
IV. CONSENT CALENDAR
A. MINUTES OF THE PARKS AND RECREATION COMMISSION
MEETING OF TUESDAY, SEPTEMBER 2, 2014.
Rec: Approve as presented
Action:
V. NEW BUSINESS
A. MILLENNIUM VILLAGE MASTER PLAN: PROPOSED LAND
EXCHANGE
VI. CONTINUED BUSINESS
A. SPONSORSHIP/ NAMING POLICY
POSTED AGENDA
PARKS AND RECREATION COMMISSION
November 4, 2014
VII. OLD BUSINESS
NONE
VIII. PRESENTATIONS AND UPDATES
A. Y BE FIT CHALLENGE
B. PARK USE REPORT
- University Park East
C. PALM DESERT AQUATIC CENTER
D. FAMILY YMCA OF THE DESERT
E. DESERT RECREATION DISTRICT
- Program Updates
- Facilities Use
IX. STAFF AND COMMISSIONER COMMENTS
X. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda for the Parks and Recreation Commission was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 31st day of October
2014.
gie arron, Recording Secretary
2
CITY OF PALM DESERT
MINUTES
alb)
PARKS AND RECREATION COMMISSION
• b hm REGULAR MEETING
•""••:� 7 9 ..... TUESDAY, September 2, 2014 — 8:30 a.m.
Administrative Conference Room — Palm Desert Civic Center
73-510 Fred Waring Drive, Palm Desert, California 92260
I. CALL TO ORDER
Chairman Rodriguez convened the meeting at 8:30 a.m.
II. ROLL CALL
Present: . Absent Ict
Chairman Raymond Rodriguez A Commissioner Randy Guyer
Vice Chair Deborah Hall
Commissioner Jerry Dawson
Commissioner Kim Housken
Commissioner Lynn B. Jutovsky
Commissioner Mary Helen Kelly
Commissioner Christopher Thomas
Commissioner Mike Hardin
Aft
Ex-Officio Members:
Rob Ballew, YMCA of the Desert
Staff Present:
John M. Wohlmuth, City Manager
Mark Greenwood, P.E., Director of Public Works
Ryan Stendell, Senior Management Analyst
Angie Marron, Recording Secretary
Guests:
Robert A. Spiegel, Councilman
Karen Creasy, YMCA of the Desert
Brenda Nutcher, DRD
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PARKS AND RECREATION COMMISSION
APPROVED MINUTES September 2, 2014
III. ORAL COMMUNICATIONS
A. Ryan Stendell announced to the Commission that Dean Dowty had
submitted a letter, stepping down from his seat as Commissioner for Parks
and Recreation. Mr. Stendell also noted that Council had already
approved for an alternate, Mike Hardin, to fill in the role as Commissioner.
Council will be appointing someone new in January of 2015.
IV. CONSENT CALENDAR
A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JUNE 3, 2014
Approve as presented
Upon a motion by Chairman Rodriguez, second by Commissioner
Dawson, and 6-0 vote of the Commission Board, the Consent Calendar was
approved as presented.
V. NEW BUSINESS
A. PDAC ANNUAL REPORT — (PRESENTED BY STAFF)
Ryan Stendell presented the Commission with an annual report for the
Aquatic Center, which displayed a revenue recovery rate of almost 60
percent. Mr. Stendell is looking to bring in events to the Aquatic Center,
and hopefully one big event that could bring in a considerable amount of
revenue for the Aquatic Center. Mr. Stendell stated that expenses for the
Aquatic Center go towards life guards, staffing, program supplies, food
and beverage, maintenance and utilities. Mr. Stendell also stated that
hiring our own maintenance employee has been a better option for the
PDAC, expense wise.
t
Ryan Stendell stated that a timing system is being installed to record a
swimmers swim time, and a score board. On September 26, they will be
hosting a swim meet to use the new installation of the score board and
timer. Ryan also mentioned that the programs at the Aquatic Center are
doing exceptionally well, and is also working on a marketing plan for the
entire upcoming year. As shown in the PDAC Annual Report, Ryan is
hoping to expand health and wellness offerings, Silver Sneakers, and
other medical insurance based programs. In addition to hopefully
becoming a training center for Swim and Fitness programming, American
Red Cross Classes, and water exercise certifications, and a possible
expansion.
2
PARKS AND RECREATION COMMISSION
APPROVED MINUTES September 2, 2014
Chairman Rodriguez proceeded to ask Mr. Stendell what expansion
possibilities he was considering. Ryan stated, maybe adding a smaller
pool, more amenities, a lazy river, or possibly a bigger slide, they have all
been discussed in the past. Mr. Stendell made it clear that these were
simply visualized considerations for expansion.
B. SPONSORSHIP / NAMING POLICY
Ryan Stendell presented the Commission with a drafted a copy of
sponsorships and naming policy procedures. This policy is to provide
some guidance to those who have interest in naming and or renaming the
City's parks or recreational facilities. A copy of the drafted policy will be
presented to Council for approval.
Commissioner Dawson, Commissioner Thomas, and Rob Ballew were in
favor of the drafted naming policy. Mark Greenwood stated that the
naming policy should end with an endowment. Commissioner Kelly and
Chairman Rodriguez had different opinions regarding sponsorships.
Commissioner Housken asked if it is possible to have a short term naming
policy. On another note, Commissioner Kelly mentioned that occasionally
individuals, who tend to make large donations, want to micromanage
things. However, Mrs. Kelly feels that it is important for something to be
put in writing that demonstrates it will continue to be City property, and
only managed by the City and City Staff. A large donation doesn't always
necessarily mean the donors have any rights to any structure in existence.
After everyone's opinions and input on the subject, Ryan Stendell will be
providing a revised drafted policy in the next Parks and Rec meeting.
VI. CONTINUED BUSINESS
A. PICKLEBALL ANALYSIS
Ryan Stendell brought up the previous discussion regarding the need for
more Pickleball courts, versus the wait for the north sphere park, which
turned the attention to two parks, Civic Center and Freedom Park.
Freedom Park was the favored park for converting the two existing courts
into eight Pickleball courts. Civic Center is still highly used by tennis
players, and Cahuilla Hills Park will be converted back to two courts. All
parks had been observed throughout the summer and the use at Freedom
Park was not as prominent as the Civic Center. Commissioner Dawson
stated that this sport is growing nationally, and that it is easier to expand
at one park versus the other. Ryan Stendell stated that expansion at either
park would be a difficult task.
3
PARKS AND RECREATION COMMISSION
APPROVED MINUTES September 2, 2014
Chairman Rodriguez mentioned that there are plenty of private courts
throughout the city that can be used for Pickleball. He also stated that the
eight Pickleball courts that were previously discussed should be put
forward. Ryan Stendell mentioned that retro fitting existing courts can
keep costs to a minimum.
Commissioner Thomas stated that Freedom Park has heavy screening
and that possibly the Pickleball community can somehow come up with
the funds for the conversions. He suggested that the lot south of the skate
park at Civic Center would be a great location for the Picklball courts.
However that can be suggested somewhere down the line.
Therefore upon a motion by Chairman Rodriguez, Commissioner Thomas
and 6-0 vote of the Commission Board, the Commission approved the proposal
for converting the two Tennis courts into eight full Pickleball courts at Freedom
Park.
VII. OLD BUSINESS
A. 2006 CITIZEN SURVEY
Ryan Stendell stated that he took all of the 25 subjects from the survey
and gave a brief description regarding all the topics that have been
brought up since. Strategic planning echoed the topics, and will keep up
with the more important topics, like walking, biking and hiking trails, fall
and spring concert series, etc. Mr. Stendell also mentioned that he DRD is
doing a better job on engaging local folks.
VIII. PRESENTATIONS AND UPDATES
A. ACTIVE RECREATION LITERATURE
Ryan Stendell stated that Palm Desert has a very strong network of
walkers in existing city parks. Ryan suggested that the city could better
engage baby boomers, seniors, and the younger generation, this is why
he provided the article in the agenda packet. Chairman Rodriguez noted
that this article does tie in with the number one requests for hiking, and the
large audience of power walkers here in Palm Desert.
B. PARK USE REPORT
Ryan Stendell stated that University Park is doing well, with an even
amount of use in both University and Freedom Park. Mr. Stendell
mentioned that the shade structure is still in the works, and city staff is
4
PARKS AND RECREATION COMMISSION
APPROVED MINUTES September 2, 2014
keeping the park in great shape. Vice Chair Hall stated that people are
content with the use of Freedom and University Park, with minor
complaints regarding the shade structure. Vice Chair Hall also noted that
parking, bike lane, and ticketing issues have been eliminated with the
moving of park users.
C. PALM DESERT AQUATIC CENTER
Karen Creasy mentioned that the Aquatic Center did hit close to the 60
percent return revenue mark. Karen also indicated that the Aquatic Center
had a strong summer this year, all numbers succeeded last years, and
had an outstanding safety record. Karen Creasy also noted that they have
a clicker being used to keep track of people using the facilities. This year
they saw about 107,000 visitors. They also use visitor's zip codes for
reference to keep track of them.
COD, is back at the facility, and CSUSB is back on September 29, Xavier
water polo is back full pledge as well. Also, added is a new water polo
group, SET, on Tuesdays and Thursdays. Masters is using the facility on
Monday, Wednesday and Friday, Desert Arc on Thursdays, Avid Physical
Therapy uses the facility with clientele as well. There has also been
expanded water aerobics starting fourteen classes a week, and seventeen
health and wellness classes a week. Karen also mentioned that she had
the opportunity to meet with a company named, PlayCore, and do a case
study regarding an aquatic playground. PlayCore is one of the largest
playground building companies in the US, and they hope to expand out to
building aquatic playgrounds in the future.
The City Manager wanted to publicly thank, Karen Creasy and Ryan
Stendell for their great work with the PDAC.
D. FAMILY YMCA OF THE DESERT
Rob Ballew stated that they have a mini reverse triathlon coming up in
October that also includes a 1K color run, in hopes it will have a great
community outcome. Mr. Ballew also mentioned that during the summer
the YMCA had two specialty camps, the number one camp was the
Zombie camp. They also had their continuation of the day care camp at
full capacity. Camp Oaks had 140 kids go to Big Bear, and Camp Fox
went to Catalina Island. Also, new this summer is their basketball
program, and new Rookies camp, totaling about 60 kids each. Mr. Ballew
also mentioned that the YMCA is developing a Youth and Government
program for 50 High School kids, and Flag Football has about 200 kids. All
after school programs are all at full capacity, all programs seem to be
doing reasonable. Vice Chair Hall proceeded to ask if after school
programs would be expanding. Mr. Ballew mentioned that it would be a
5
PARKS AND RECREATION COMMISSION
APPROVED MINUTES September 2, 2014
probability if more portables were brought it. The YMCA had a significantly
active and busy summer.
E. DESERT RECREATION DISTRICT
Brenda Nutcher stated that they had an average of 65 children sign up for
summer programs, the youth basketball league had about 260 kids.
Brenda also mentioned that they had a number of drop in's, including
Pickleball users requesting for use of the facility, and paying drop in fees.
Programs continue to grow, and they are preparing for senior games. First
Tee Clubhouse should be completed the beginning of October. Brenda
noted that a local youth from the First Tee program, was invited to golf at
the Pebble Beach Open.
Commissioner Dawson asked who was running the First Tee. Chairman
Rodriguez also mentioned that he has been approached by people that
would be interested in filling in that slot. Brenda stated that, Chris Keener
is the Interim Director for the First Tee at this moment. However, if the
position does become available, it will be posted on the website.
IX. COMMISSIONER COMMENTS )r,
Commissioner Jutovsky wanted to commend Karen Creasy and Ryan
Stendell on the PDAC and how wonderful the facility is kept up.
Commissioner Kelly took the opportunity to thank the city staff for all the
hard work they put in to the parks, and thank the Parks and Recreation
Commission for their dedication.
X. ADJOUET
f �
With no further business or discussion, and with the Commissioners' unanimous
concurrence, the meeting was adjourned at 9:47 a.m.
Angie Marron, Recording Secretary
6
CITY OF PALM DESERT
PARKS & RECREATION COMMISSION REPORT
SUBJECT: Millennium Village Master Plan: Proposed Land Exchange
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
DATE: November 4, 2014
BACKGROUND
Staff has been working for several months with a development team who has
purchased all privately owned lands between Portola Avenue and Cook Street, north of
Gerald Ford Drive (see attached maps). The City owns approximately 37 acres in this
area which has been planned for a 27-acre regional park and 10-acre affordable
housing project. The development team approached the City several months ago with a
master plan for this area which could include residential, commercial, potential hotel,
and business park uses.
The development team inquired if the City would be willing to entertain a potential land
exchange to locate the park/housing project to the center of the planning area and
closer to residential uses. This would also allow for a freeway oriented commercial
center to be located near the eventual Portola/I-10 Interchange. Staff met internally
many times to discuss this concept and all support the land exchange for a number of
reasons.
We've indicated to the development team that City staff would recommend a land
exchange under several conditions which are included in the development agreement
for the project. Below are the deal points related to the park site:
1. City would only exchange if the city receives net 37-acres of park/housing
space. Lands dedicated to the 1-10 interchange would come from the
developer's gross acreage not the City's (approx. 3.5-acres).
2. Although the proposed land use map shows a layout for Planning Areas 9 &
10, the City reserves the right to alter later if we so desire. This is important
as we master plan the future park and adjoining residential housing
development.
3. City agrees to place CVWD well site on the park lands, which is standard and
was anticipated.
4. City has agreed to allow the park to assist with regional drainage, which
should only impact the park during a major storm. This would be similar to the
Freedom Park Soccer Field or Soccer Park which both operate as regional
retention/drainage systems.
Millennium Village Master Plan
November 4, 2014
Page 2 of 2
Staff does believe that this proposed master plan and land exchange is beneficial to the
City. In reviewing land uses, it is important to consider impacts to the City's General
Fund. In this case, adding a freeway commercial corridor along Portola Avenue to offset
expenses created by new residential units is a benefit. At the same time, locating the
park nearest to the newly created residential zones seemingly is also a benefit. Staff
has had the proposed master plan reviewed by a financial consultant and will not have a
negative effect on the City's General Fund.
Staff is recommending that the Commission approve a recommendation of approval to
the City Council of the potential land exchange.
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CITY OF PALM DESERT
Parks Naming Policy: Naming/Renaming of Parks/Recreational and other City
Facilities.
Background:
The purpose of this policy is to provide guidance to those who have an interest in
naming and/or renaming of the City's parks and/or recreational facilities.
The naming or renaming of parks and recreational facilities is complex and sometimes
emotionally evocative since assigning a name is a powerful and permanent identity of a
public place and/or facility. The naming and renaming of parks and recreational facilities
often requires significant resources in terms of changing names on signs, maps, and
literature.
Renaming of existing parks is discouraged due to excessive/constant name changing
can be a source of confusion to the public.
Naming Principles:
Facilities which may be named include buildings, centers, parks, open spaces, or any
other recreational facility or amenity observed by the Parks and Recreation Commission
and/or City Council.
Facilities may be named for:
1. A distinct geographic, environmental or developmental feature.
2. A neighborhood, community, or access street.
3. A name of historical significance of the facility.
4. A reflection of the ethnic diversity of the community.
5. An individual or family who has contributed significantly to the community or the
facility.
6. A significant individual donor or corporate entity. Such donations can add
considerable value to the City's parks and recreation and therefore will be
considered.
• Donation requests should not result in the undue
commercialization of a park facility or amenity.
Naming for Major Donations: As a guideline, the threshold for considering the
naming of a facility will include one or more of the following:
1. Land for the majority of the park was deeded to the City.
2. Contribution of a minimum of 50% of the capital expense associated with
development of the facility or amenity.
3. Contribution of an endowment equal to a minimum of 20-years of
maintenance and repair as calculated by the City. The naming right shall end
at the conclusion of the agreed up endowment period.
4. Short term sponsorships and naming opportunities can be considered on a
case by case basis utilizing the procedures set forth in this policy.
Naming/Renaming of Parks and/or Recreational Facilities
November 4, 2014
Page 2
Naming Policy Procedure:
1. Naming recommendations can be made by submitting a written request to the
City Manager's Office.
2. The City Manager and appropriate staff members will review the proposed name
to ensure it is consistent with the principles set forth in this policy.
3. The Parks and Recreation Commission will review proposals and make a
recommendation to the City Council based on the request.
4. The naming proposal will be presented to the City Council for final review and
approval. For naming of facilities that have a significant interest citywide, the
Council may appoint a working group of council members, commissioners and/or
community members to further review a naming request.
Terms and Conditions:
1. The City reserves the right to approve appropriate signage consistent with the
City's signage policies.
2. All operations and maintenance of parks and facilities is to remain under the direction
of the City and in accordance with our standards. Naming/sponsorships shall not
imply any ownership of City facilities.
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DESERT
RECREATION DISTRICT
Date: October 30, 2014
To: Palm Desert Parks and Recreation Commission
From: Brenda Nutcher, Community Services Coordinator
Subject: October activity numbers (Numbers reflect activities through October 29, 2014)
Palm Desert Community Center
• 4272 members utilized the gymnasium and fitness PD Gym and Fitness Center
center facilities Member Scans 4272
• 237 additional gym and fitness center users paid the Drop In/Daily Pass 237
daily walk-in fee Total 4509
• 611 people registered for classes Memberships Sold
• 141 additional people participated in classes on a Fitness Pass 127
drop in basis CSUSB Fitness Pass 447
• 435 Desert Willow Resident Cards issued Desert Willow 435
• 574 Fitness Center Passes issued The First Tee 130
• 2 Community Center rentals Skate Park 17
Total 1156
Portola Community Center
• 44 rental reservations Activity Enrollments
• 170.50 hours of rental use PD Center Afterschool 27
Reagan Intramural Sport 64
Palm Desert Parks Dance and Music 34
• 189 park reservations Health and Fitness 37
• 1174.75 hours of rental use Martial Arts 18
Palm Desert Skate Park Sports 30
• 17 skate park memberships sold Tots 32
• 76 skaters used the park Total 242
• 105 bikers used the park Drop-in Class Participation
Line Dance 23
Health and Fitness 63
Sports 55
Total 141
Member Scans 4272
Palm Desert Community Center First Tee Golf Course Use
This month:
• Senior Games Registration began on October 1,
Driving Range 250
2014.The dates of the games will be February 12, 9-Hole Adult 174
2015 through February 15, 2015. 9-Hole Child 25
Next Month: Lessons 3
• November 4, 2014 the basketball gymnasium will be Misc. Usage 47
closed as we are accommodating the National Total 499
Register of Voters and the gym will be a polling
place for the day. Rentals by Location
• November 5, 2014 we are partnering with the Civic Center Park 9
American Heart Association for the annual "Get
Moving Day" We will be offering a free exercise Freedom Park 20
class from 12:00pm to 1:00pm at the amphitheater, Olsen Field 7
a free children's activities from 3:30pm to 4:30pm in PD Soccer Park 153
the gymnasium and Salsaerobics from 5:30pm to PD Community Center 65
6:30pm at the amphitheater. Come out and join the Portola Center 44
fun. Total 298
• November 8, 2015 The Rose Society will be having
their annual Rose Show event in the multipurpose Rentals by Facility Type
room from 8:00am to 5:00pm. Stop by and smell the
Amphitheatre 9
roses.
Football Field 19
Gymnasium 14
The Golf Center Home of the First Tee Multipurpose Room 95
Current Month: Pavilion Closed
• Advisory Board meeting held on Monday, October Softball Field 1
20th to plan for upcoming fundraising season. Soccer Field 160
• The fundraising event in partnership with Union Total 298
Bank combining music concerts&golf held on
October 10th and 11th brought in $4,000.
Golf course re-opened Oct. 20th Hours Rented by Location
• New 1 min. radio spot will begin airing on Team Civic Center Park 144
1010 AM to promote the new facility and program. Freedom Park 50
• Fall registration for The First Tee brought in more Olsen Field 55
than 60 new (first time) registrants to the program. PD Soccer Park 925.75
• Fall registration for The First Tee brought in more PD Community Center 287.75
than 325 members. Portola Center 170.50
• Fall 8 week session of programming began October Total 1633
20th.
• Golf Team tryouts will be held at Palm Valley C. C. Hours Rented byFacilityType
Oct. 6th thru 9th Yp
Amphitheatre 144
• Grand re-opening ceremony pushed back and to be
held on January 31st between 12pm-4pm at The Golf Football Field 46
Center. Gymnasium 37
Multipurpose Room 421.25
Pavilion closed
Softball Field 13
Soccer Field 971.75
1633