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HomeMy WebLinkAbout2015-04-07 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT .,, PARKS AND RECREATION COMMISSION ,;� ry POSTED AGENDA •Q° ���°tip Tuesday, April 7, 2015— 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, MARCH 03, 2015. Rec: Approve as presented Action: V. NEW BUSINESS A. PROPOSED CIP BUDGET FY 2015 /2016 B. STRATEGIC PLAN REVIEW: STAFF PRESENTATION VI. CONTINUED BUSINESS NONE POSTED AGENDA PARKS AND RECREATION COMMISSION APRIL 07, 2015 VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. CV LINK PRESENTATION - Legrand Velez, CVAG B. PARK USE REPORT - Cahuilla Hills Park C. PALM DESERT AQUATIC CENTER D. FAMILY YMCA OF THE DESERT E. DESERT RECREATION DISTRICT - First Tee Palm Desert IX. STAFF AND COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meetin Dated this 3rd day of April 2015. r _ ( r Angi rron, Recording Secretary 2 CITY OF PALM DESERT r '�: MINUTES � "'.�" PARKS AND RECREATION COMMISSION _ REGULAR MEETING %Zo`* dry=, '''• =9 .. TUESDAY, MARCH 03, 2015 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Deborah Hall convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Deborah Hall Commissioner Raymond Rodriguez Vice Chair Jerry Dawson Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn B. Jutovsky Commissioner Mary Helen Kelly Commissioner Mike Hardin Commissioner Alternate Lindsay Holt Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, DRD Staff Present: John M. Wohlmuth, City Manager Mark Greenwood, P.E., Director of Public Works Ryan Stendell, Senior Management Analyst Angie Marron, Recording Secretary Guests: Karen Creasy, YMCA of the Desert Brenda Nutcher, Desert Recreation District Sabby Jonathan, Council Liaison Tammy Martin, Friends of the Desert Mountains Judy May, Incight - Disabilities Sports Festival 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 III. ORAL COMMUNICATIONS Chair Deborah Hall, wanted to take the opportunity to welcome new appointed commissioner, Mike Hardin and Lindsay Holt who will serve on the commission as an alternate. IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, MARCH 03, 2015 Rec: Approve as presented Upon a motion by Commissioner Kelly, second by Commissioner Guyer, carried by a, 8-0-1 vote of the Commission (AYES: Kelly, Guyer, Hall, Dawson, Housken, Jutovsky, Hardin, Holt; NOES: None; ABSENT: Rodriguez) the Consent Calendar was approved as presented. V. NEW BUSINESS A. YOUTH SPORTS POLICY Ryan Stendell stated that the presentation of the Memo is intended as a clarification of what staff believes is a historic Youth Sports Policy. This was brought forward from some of the things that the soccer league was currently doing, as far as how we handle new user groups, or new leagues, and clarification of what basic Youth Sports is. Mr. Stendell stated that the draft memo to the City Manager is intended to identify any Palm Desert youth based sports, which historically the city provided fee free field space. Secondly, defining the other two user groups are the club and travel ball groups, and organized adult leagues. Once we pass the threshold of basic Youth Sports, people will pay the commercial rates that are shown in the Desert Recreation District's fees and charges manual; right now for adult leagues field space is $30 /hour and if lights are needed that is an additional $30, and for non-organized adult leagues, those fees are actually half. Mr. Stendell wanted to give some sort of context of what the current fees are at the DRD, which might seem terribly expensive, but they are to recover some of the lighting expenses, because lighting can be costly. Also, going further in, the priority of use, we have always prioritized the youth based sports in Palm Desert. Next would be, youth based clubs, all other clubs and adult clubs, and then first-come, first-served. Mr. Stendell also mentioned that we all know that tournaments have come up in that past, we wanted to make sure that it was clear, no matter which group, whether its youth sports, or club travel they pay commercial rates, because tournaments can be big revenue generators. Mr. Stendell expressed to the commission that what he presented to them, will be presented to the Council, and hopes for the policy to be adopted. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 Commissioner Housken asked with regards to tournament use, would that be proper to put it up under the definition of what tournament use is; secondly with regards to priority of use, should tournament use be listed under priorities and if so, where would it fall. City Manager, John Wohlmuth stated that it would depend on what is considered a youth tournament, a club tournament considered an adult tournament Commissioner Housken proceeded to say that since we are indicating that it depends on certain issues, we should list it under the term priority of use, or factor it in their like a youth tournament perhaps, or should that fall after the youth club travel team or after the organized adult leagues. She is simply asking where the priorities fall under. Lastly, under commercial use, what is that defined under. Mr. Stendell stated that private is defined as stated on the memo he presented. Commissioner Housken recognized that after having expressed her uncertainty, she wanted to say that she is happy that we are doing something like this, because it's a subject that was talked about years ago and the way that tournaments were, it seemed as if they were hosted by a local team, and then the local team would get a free slot in the tournament, a slot with a value of almost $400, and then the tournament use of our fields for no cost. Ms. Housken again, expressed how happy she is with this Youth Sports Policy. Mr. Stendell stated that at a staff level, that has not happened within the last five years, knowingly. Again, Mr. Stendell stressed that the purpose of doing this is to have it writing Sabby Jonathan wanted to commend Mr. Stendell for going through this process, and also wanted to mention that he did bring in the stake holders, the soccer community in this process and what the draft represents, and he believes this policy will be well received Mr. Stendell stated that the reason why we love all our youth groups is because we have great representation and great relationships, and the reason this came up also, is because the soccer league is looking at Cal South programs and they have a bucket full of programs, which compelled us to look at their program tiers of uses. Chair Hall had a question regarding the adult organized leagues, on whether you're a Palm Desert adult league, or from another city in the valley, does it make a difference. 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 Mr. Stendell stated he doesn't differentiate only because it's pretty standard in adult recreation fee for service, whether or not one is a gym member there is a standard out there that we are not going to get anything for free in the adult world, with that being said Mr. Stendell clarified that there is no difference on whether a league is local or not. John Wohlmuth stated a fact that adults will and can in fact drive if they are not local, to a facility that has a more competitive environment or less competitive, as opposed to a youth where they have to be driven; secondly you will find that the adults will be from all over the area, or do you measure how many teams are city residents. Commissioner Kelly inquired in regards to the tournaments, if each one of the groups request space for tournaments; because if the priority use would be like a palm desert youth base sports organization having a tournament, wouldn't that tournament be included in their group, or are tournaments something completely separate. Mr. Stendell clarified that tournaments are completely separate, and the reason why is because youth sports organization are usually large fundraisers and can be very lucrative if run correctly, which is great, but can be very intensive for the facility which can require us to staff the event. Commissioner Kelly proceeded to ask how it is determined who will get first place in tournament space. Mr. Stendell stated that the same approach would be taken, similar to the priority use. Commissioner Kelly moved to motion, to approve the Youth Sports Policy. Motion was seconded by Vice Chair Dawson, and carried by a, 8-0-1 (AYES: Kelly, Dawson, Hall, Guyer, Housken, Jutovsky, Hardin, Holt; NOES: None; ABSENT: Rodriguez) VI. CONTINUED BUSINESS A. None VII. OLD BUSINESS A. FREEDOM SKATE / BIKE AREA Ryan Stendell spoke about what was discussed at the last meeting regarding what to do with the volleyball courts on the west, pickleball courts on the east, and a new proposed picnic area. Mr. Stendell also stated that he will be providing a new CIP plan, and it will be addressed for the next capital budget meeting. 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 Sabby Jonathan asked Mr. Stendell if the pickleball community is happy with the new courts. Mr. Stendell stated that they seem to be content, and they are still working on getting numbers on the posts; it's still in a bit of a transition. Commissioner Guyer asked if there is a plan for the wind abatement due to the high winds in that area. Mr. Stendell stated that it is in the works, along with some screens VIII. PRESENTATIONS AND UPDATES A. FRIENDS OF THE DESERT MOUNTAINS - Annual Wildflower Festival Tammy Martin wanted to thank City for being their main sponsor for this event. The festival kicks off at 9:00 a.m. and will continue through 4:00 p.m., on Saturday, March 07, 2015. Ms. Martin also stated that there will be a kid zone, a professional sand guy, along with a beer and wine garden; Ryan Stendell will be leading a bike ride. Parking will be located at St. Margaret's Church, and shuttles will be provided as well. Ms. Martin wanted to thank Sheila McGrew, one of the City landscape inspectors, for all her help, and doing such a fantastic job with the wildflowers. They are expecting a crowd of over 2,000 people, and hopes we can all attend the festival. B. DISABILITIES SPORTS FESTIVAL Judy May introduced herself and talked a little about the Disabilities Sports Festival. The festival started at Cal State San Bernardino 8 years ago; the program launched in La Quinta 3 years ago with a test run to see how it would turnout. The first year had a few sports with a subtle good turnout; the second year it jumped to 250 participants; by the third year it jumped to 550 people participating. Ms. May mentioned that it brought in major talent, as well as Olympians, many with disabilities, and also mentioned that she had the opportunity to talk to Chris Thomas, a former Parks and Recreation commissioner, who is interested in launching a wheelchair pickleball tournament sometime in the future. Commissioner Guyer asked how many participants can the festival handle and if it could go two days. Ms. May stated that no more than 750 people would be significant, just to be able to keep the whole event manageable, and a two day event could be a possibility. C. PARK USE REPORT - Cahuilla Hills Park Ryan Stendell stated that the reconversion of the courts is currently transitioning back to tennis courts with dual stripe lines. The hiking trail use has been exceptionally great; and also mentioned that a new water 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 fountain with a water bottle option for the hikers was installed. Cahuilla Hills Park continues to be one of the gems in the community. Chair Hall mentioned that the water bottle filler is going to become a remarkable trend, not only will it encourage hikers to use their own bottles, it will take away from using plastic bottles. D. PALM DESERT AQUATIC CENTER Karen Creasy stated that February was a good month for the Aquatic Center with an appreciable financial return. Spring swim lessons are coming up with the ASES & YMCA after school programs, bussing in 38 children, and they will also be hosting the Easter under water egg hunt on Sunday, April 5th, and the Swim to Win will be held on Saturday, May 23rd. Ms. Creasy also presented a newsletter, and will continue to do so, on a monthly basis and it provides monthly events and great information regarding the Aquatic Center, from parking advisories, bathing suit policy, birthday parties, to concessions, and anything relative to swimming. Chair Hall asked if there is a volunteer program, Ms. Creasy stated that there is one and it is run through the YMCA. Commissioner Guyer asked when the most underutilized time in the pool is; Ms. Creasy responded and said the middle of the day would be most underutilized. Mr. Guyer also inquired of there is anything that can be utilized at night. Ms. Creasy suggested, movies can be a possibility, however the pool does close at 7 p.m. and they would have to work on lighting. Commissioner Jutovsky asked if there was an increase with triathlons, Ms. Creasy confirmed that there was in fact an increase with triathlons. E. FAMILY YMCA OF THE DESERT Rob Ballew stated that the Y Rookies range from 3 to 6 years old with a total of 120 kids currently participating in that program; April 10th, flag football will kick off, with 200 kids taking part in that; and basketball has over 200 kids participating in that sport. May 7th, the concert series will take off; April 4th Healthy Kids day will be held here at Civic Center park and an Easter egg hunt to top it off; and last but not least, the first weekend of October the reverse triathlon will take place. Sabby Jonathan suggested there should be a swim portion training, prior to the reverse triathlon so that participants can be more prepared for the challenge; just a suggestion for Karen Creasy. F. DESERT RECREATION DISTRICT 6 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 Brenda Nutcher reported that there were a total of 1045 registrants, 179 were Coachella Valley residents, and 866 were out of town participants; numbers were exactly the same as last year. Ms. Nutcher also stated that the DRD will be working on new marketing strategies for the next Senior Games Sports Festival, and next year the festival will be held, after the President's Day holiday weekend. They are also working to start a new wrestling program in April that will run throughout the year; and also partnering with AAA for the weekend of March 7th, a Dare to prepare event for teen drivers, that will be held at the Community Center, there are currently 110 persons enrolled for the program. They are also partnering with the Opera Arts for the Festival of Opera and Arts on March 22nd, here at the Civic Center Amphitheater. Ms. Nutcher continued to say that there are plenty of activities going on with the Desert Recreation District, and the weekends continue to be busy at Civic Center Park. Commissioner Housken inquired if there was going to be a big yoga event coming to Civic Center Park. Ms. Nutcher stated that the yoga event, Poses for the People, started at LuLu Lemon on El Paseo, it will now be migrating over to Civic Center because of the great turn out, and it will be held on Sunday, March 29th. IX. COMMISSIONER COMMENTS Ryan Stendell stated that the concert series will kick off in May, and continue every Thursday evening. He would like to encourage everyone to attend, so they can get a glimpse on how this event is received by the community. This year they are getting bands outside of the norm, and the idea of putting the dance floor out there was a great aim. Rob Ballew complimented the Director of Public Works, Mark Greenwood, on the park maintenance, Civic Center Park looks exceptionally fantastic, Mr. Greenwood credited Brad Chuck, for the upkeep of the park, Commissioner Guyer agreed, and additionally complimented how all of the parks look great, and that all the landscaping staff is doing a great job maintaining our community parks. Council Liaison, Sabby Jonathan stated that he is happy to serve on this commission; he is conscious that recreation is becoming increasingly important to the community of Palm Desert; it's a very critical commission, but also a very positive transition. Mr. Jonathan also thanked everyone for serving on the Parks and Recreation Commission. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:35 a.m. PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 03, 2015 Angie Marron, Recording Secretary 8 1- w CITY OF PALM DESERT z m FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM O j FY 2016-2020 z ~ r iu w ' PROJECT FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 ce �O COST Carry Over Year 1 Year 2 Year 3 Year 4 Year 5 Grants,Reimbursements,Agreements,MOU's etc. o- 0- Project Name Fund Account ESTIMATE: as of 1-31-15 Amount Amount Amount Amount Amount PARK IMPROVEMENTS Civic Center Park Park Fund 233-4674-454-4001 Annual Project - - - - - - Improvements Park Fund Reserve 430-4674-454-4001 Annual Project - - - - - - Playground Surface Maintenance Park Fund Reserve Annual Project - $6,000 $6,000 $6,000 $6,000 37 717-XX Resurfacing Basketball Courts Park Fund 233-4674-454-4001 $30,000 - $30,000 - - - - NEW REQUEST:Turf Edge Retrofit Park Fund Reserve 430-4674-454-4001 $10,000 - $10,000 $10,000 $10,000 $10,000 $10,000 NEW REQUEST:Basketball Drinking Fountain Park Fund Reserve 430-4674-454-4001 $10,000 - $5,000 - - - - Replacement Aquatic Facility Aquatic Fund 242-4549-433-4001 Annual Project - $50,000 $50,000 $50,000 $50,000 $50,000 Hovley Soccer Park - - - - 38 NEW REQUEST:Playground Resurfacing Park Fund Reserve 430-4618-454-4001 $40,000 - $34,000 - - - - NEW REQUEST:Table Replacements Recycling Fund 236-4610-433-3320 $40,000 - $40,000 IIK - 4 -4 - Freedom Park NEW REQUEST:Playground Resurfacing Park Fund Reserve 430-4618-454-4001 $35,000 - $35,000 - - - - NEW REQUEST:Basketball Resurfacing Park Fund Reserve 430-4618-454-4001 $30,000 - $30,000 - - - - 39 NEW REQUEST:Tennis Court Construction Unfunded $175,000 - $175,000 - - - - NEW REQUEST:Skate Park Conversion to Park Fund 233-4618-454-4001 $100,000 - $100,000 - - - - Pavilion NEW REQUEST:Vandal Resistant Electrical Boxes Park Fund 430-4618-454-4001 $15,000 - $15,000 - - - - Palma Village Park 40 NEW REQUEST:Playground Shade Cover Structure Park Fund 233-4618-454-4001 $10,000 - $10,000 - - - - 41 Joe Mann Park Magnesia Falls Park 42 NEW REQUEST:Playground Surface Maintenance Park Fund 430-4618-454-4001 $5,000 - $5,000 - - - - University Park 43 NEW REQUEST:Playground Surface Maintenance Park Fund Reserve 430-4618-454-4001 $4,000 - $4,000 - - - - Cahuilla Park 44 Ironwood Park 45 Washington Charter 46 Olsen Field 47 48 Community Gardens NEW REQUEST:Planter Retrofit Park Fund 233-4618-454-4001 $50,000 - $50,000 $50,000 $50,000 $50,000 $50,000 49 Homme-Adams Park Trust Fund 610-0000-239-9100 $25,000 - - - - - 3 e'0 Envision Palm Desert Forward Together 2013-2033 Strategic Plan I g g I I I I I I page 42 O Q Parks & Recreation Introduction Palm Desert prides itself on its well-kept and heavily-used parks and recreation facilities that serve residents and visitors alike. Included in the recreation services of Palm Desert are playgrounds, extensive sports facilities, a trail system, the new aquatic center, dog parks, an amphitheater, public art, community gardens, a rose garden, and Desert Willow Golf Resort. Due to its scenic nature and year-round warm weather, Palm Desert attracts many outdoor enthusiasts making the upkeep of these facilities vital to the Palm Desert culture and economy. Therefore, the top priority of the strategic plan is to secure funding to sustain and enhance the community's parks and recreation areas and activities. Diversifying the revenue funds to support parks is particularly important to Palm Desert due to the loss of funds that previously covered many of the associated costs. In addition to addressing funding issues, an important outcome from this process is the creation of recreation opportunities for residents and tourists of all ages. Palm Desert wants its parks to serve all ages as well as all geographic areas in the community. To that end, increasing facilities in the northern section of the city is also a priority. Another goal is to provide recreational and exercise opportunities that are pervasive throughout the community's public spaces. Parks and recreation are essential to the quality of life for all residents and the task force recognizes the importance of working together with other groups to increase the impact of their efforts. This includes incorporating educational opportunities with recreation, coordinating with land use groups to utilize areas to their fullest potential, collaborating with finance and economic development agencies to leverage limited funds effectively to further common goals, and working with transportation entities to ensure everyone has access to recreational opportunities. :4s I. n, I Y 1i4 ,��r ' Jr 11 r'+wz, ` 1111 II Envision Palm Desert —> Forward Together 2013-2033 Strategic Plan page 43 0 Cr LW Parks & Recreation Mini-Vision cc Palm Desert's parks, open spaces and recreational opportunities continue to be innovative, and essential to the high quality of life of our residents and visitors. cc a Parks & Recreation Priorities Priority 1: Prepare for the financial requirements of maintaining existing parks to the highest level of service. Planning efforts shall also address future costs of replacement and growth of the parks capital improvement fund. Rationale: Parks are an integral part of Palm Desert's quality of life and, as such, we wish to maintain our parks at the highest level possible. Strategy: The way we fund parks has changed with the loss of precious funding sources, therefore we must develop new ways to build park capital funds to sustainable levels. Action Steps: • Make conversation of aging park facilities part of the annual budget process. > Parties Involved: Staff, Parks & Recreation Commission, City Council, community input > Timeline: Annually > Resource Options: Staff time • Explore the creation of a foundation for fundraising and promotion. > Parties Involved: Staff, Parks & Recreation Commission, City Council, community input > Timeline: Annually > Resource Options: General Fund • Identify new partners, including private and corporate partnerships. > Parties Involved: Staff, Parks Commission, City Council, community Input > Timeline: Annually > Resource Options: General Fund • Explore events at parks: food festivals, vintage car festivals, etc. > Parties Involved: Staff, Parks & Recreation Commission, City Council, community input ` ,r'+4 • 1111 1 I III I Envision Palm Desert —> Forward Together 2013-2033 Strategic Plan page 44 z 0 Cr LW > Timeline: Annually cc > Resource Options: Staff, marketing w 06 • Include revenue generators in parks. Y cc > Parties Involved: Staff, Parks & Recreation Commission, City Council, a community input a > Timeline: Annually > Resource Options: General Fund • Explore the appropriateness and amount of use fees. > Parties Involved: Staff, Parks & Recreation Commission, City Council, community input > Timeline: Annually > Resource Options: General Fund • Make staffing resources part of the annual budget process. > Parties Involved: Staff, Parks Commission, City Council, community input > Timeline: Annually > Resource Options: General Fund Measures of Success: • The parks are being maintained at the highest level of service. • New sources of revenue have been created. • At least one signature event has been developed within a park facility. • The Park and Recreational Facilities Fund (for capital improvement) is growing. Priority 2: Assure a continuing flow of innovative ideas by seeking creative partnerships, ensuring adequate staffing, and encouraging resident input. Rationale: With less land to be developed, it becomes critical to continually generate innovative ideas to provide recreation to the community. Strategy: Make the importance of innovation widely known. Action Steps: • Create a culture of openness to new ideas. > Parties Involved: Staff, partner agencies > Timeline: Ongoing > Resource Options: No funding required • Create a collaborative process with all partner agencies focused on innovation. > Parties Involved: Staff, partner agencies > Timeline: Annually > Resource Options: No funding required r'+ ` 1111 1 I III I Envision Palm Desert —> Forward Together 2013-2033 Strategic Plan page 45 Z 0 Cr LW • Ensure that staff continues to participate in parks and recreation professional organizations. > Parties Involved: Staff, partner agencies > Timeline: Annually > Resource Options: No additional funding required a • Keep parks and recreation in a prominent leadership position, focused on community, and providing top-notch customer service. > Parties Involved: City manager, City Council > Timeline: Ongoing > Resource Options: No funding required Measures of Success: • Palm Desert facilities and program opportunities are regarded as innovative. • The Palm Desert community demonstrates a supportive and open attitude to new ideas. Priority 3: Make recreational and exercise opportunities pervasive in all public spaces. Rationale: We believe the people of Palm Desert desire an active lifestyle, therefore additional recreational opportunities will assist them in achieving that goal. One positive outcome is that pervasive recreation promotes itself and creates a "snowball" effect. Strategy: Make recreation/health/wellness part of all planning functions in the city. Action Steps: • Integrate cultural and environmental awareness into parks. > Parties Involved: Staff, commissions, partner agencies > Timeline: Ongoing > Resource Options: General Fund • Integrate recreation opportunities into areas such as public spaces, residential subdivisions, or additional areas where feasible and they make sense. > Parties Involved: City staff, Planning Department, commissions, City Council > Timeline: Ongoing > Resource Options: General Fund • Promote recreational awareness throughout the community. > Parties Involved: Marketing &Tourism, partner agencies, school districts > Timeline: Ongoing > Resource Options: General Fund and budget r'+ ` I Envision Palm Desert —> 1 1 I III Forward Together 2013-2033 Strategic Plan page 46 Z • • Encourage recreational opportunities in the El Paseo corridor. > Parties Involved: El Paseo merchants cc > Timeline: Evaluate in January, 2016, and ongoing afterwards > Resource Options: General Fund Y cc a Measures of Success: • The Parks & Recreation Commission has developed criteria to annually assess recreation within Palm Desert. • Demonstrated integration of culture and environmental awareness into parks. • Specific examples of integrating recreation and exercise opportunities into public spaces have been identified including initial constraints, how they were addressed and how successful each area has been. • There are concrete examples that recreation opportunities have been successfully implemented in the El Paseo corridor. Priority 4: Develop the North Sphere Regional Park, which will be bordered by Portola Drive to the west, Dinah Shore Drive to the south, and Interstate 10 to the north. Rationale: To serve the recreational needs of the growing population in the North Sphere as a regional park. Strategy: Staff will need to work collaboratively with commissions, the public, partner agencies, developers and possible funders. Action Steps: • Identify revenue generators for the North Sphere Regional Park. > Parties Involved: City staff, partners, commissions, City Council > Timeline: During the development phase > Resource Options: Quimby fees (California State Quimby Act fees can be used for parks in neighborhoods, Oct 2013), unspent redevelopment agency bond funding • Identify recreational needs and wants, by engaging the community. > Parties Involved: Staff and Parks & Recreation Commission, survey conference atendees > Timeline: During the development phase > Resource Options: Quimby fees, unspent redevelopment agency bond funding • Identify environmental constraints. > Parties Involved: Staff and Parks & Recreation Commission, survey conference attendees ` , 1 41 I III I r'+ Envision Palm Desert —> Forward Together 2013-2033 Strategic Plan page 47 z 0 Q > Timeline: During the development phase ce > Resource Options: Quimby fees, unspent redevelopment agency bond w funding 06 N cc • Explore integration of housing, publicly-owned garden space and recreational a facilities. a > Parties Involved: Staff and Parks & Recreation Commission, survey conference attendees, land use staff > Timeline: During the development phase > Resource Options: Quimby fees, unspent redevelopment agency bond funding • Break ground on the park. > Parties Involved: Staff, commissions, City Council > Timeline: When growth in the north area justifies the need for the facility. > Resource Options: Quimby fees, unspent redevelopment agency bond funding Measures of Success: • The community was an integral part of the planning and development process for this facility. • The park is used by the surrounding community on a daily basis. • The park has successfully been integrated with surrounding housing. • Revenue generators included in the design of the facility have produced an income stream used to maintain and operate the park. Priority 5: Examine the need for expansion of the Palm Desert Aquatic Center. Rationale: Currently the open times for scheduled activities are limited and demand for water-based recreation will probably increase. Strategy: Use historic program data to evaluate what any possible expansion would entail. Any expansion will be based on the ability to increase cost recovery goals. Action Steps: • Chart and analyze usage data and track user groups that cannot be accommodated. > Parties Involved: Staff, partner agencies > Timeline: Assess annually > Resource Options: General Fund and marketing • Examine whether other Coachella Valley cities or private developers plan to develop aquatic centers to determine demand. '+ 1 1 I III I Envision Palm Desert —> Forward Together 2013-2033 Strategic Plan page 48 Z 0 Q > Parties Involved: Staff cc > Timeline: Assess w cc periodically co > Resource Options: City Y staff time ce a • Learn from other similar facilities. livr. > Parties Involved: Consultants, city staff > Timeline: Assess annually , . la g`A,, i 11110.hi > Resource Options: _ P General Fund and 1,,,,Y,, y. ,4. ._. marketing F 4,, t, f {'� ■ • Develop a business/operations , , _; wiAi,! plan including special events. wit #, a > Parties Involved: :.• Consultant, city staff, commissions, community input > Timeline: Assess annually -4(> Resource Options: General Fund and rr marketing Measures of Success: • The data collected clearly lays out the information needed to either support an expansion of the facility, or not. • The business/operations plan for any expansion clearly shows an increase in the cost recovery goal to 60 percent of annual operations costs. PALM DESERT AQUATIC CENTER EXECUTIVE SUMMARY FY 2014-15 MONTH FY13/14 FY 13/14 FY 14/15 FY 14/15 MONTHLY EXPENSES INCOME EXPENSES INCOME +/- i JULY $ 140,369.66 $ 118,580.22 $ 133,738.31 $ 133,166.00 $ (572.31) AUGUST $ 119,261.33 $ 80,358.99 $ 119,798.63 $ 90,023.00 $ (29,775.63) SEPTEMBER $ 93,400.56 $ 39,673.73 $ 102,437.31 $ 43,628.00 $ (58,809.31) OCTOBER $ 80,438.30 $ 32,260.00 $ 92,584.43 $ 39,726.00 $ (52,858.43) NOVEMBER $ 80,892.67 $ 23,942.00 $ 81,273.69 $ 28,141.00 $ (53,132.69) DECEMBER $ 74,738.49 $ 21,986.00 $ 83,289.22 $ 23,159.00 $ (60,130.22) JANUARY $ 85,471.15 $ 33,766.00 $ 88,116.74 $ 36,730.00 $ (51,386.74) FEBRUARY $ 90,726.30 $ 31,685.00 $ 80,569.18 $ 39,519.00 (41,050.18) MARCH $ 91,528.00 $ 50,837.00 $ 3,803.28 $ (3,803.28) APRIL $ 92,934.02 $ 69,170.00 $ - $ - MAY $ 105,342.14 $ 87,313.00 $ - $ - JUNE $ 137,868.29 $ 125,027.00 $ - $ - TOTAL $ 1,192,970.91 $ 714,598.94 $ 785,610.79 $ 434,092.00 $ (351,518.79) PDAC February 2015 Month End Report Income Rental _ Admission Program _ Food Beverage _ Retail Total $10,755 $21,129 $5,704 $660 $389 $882 $39,519 Daily Admission Numbers - 36% Residence / 64%Non-Residence Tran Type Description February 1-28 2015 100 - Resident: 13-59 466 101 -Non-Resident: 13-59 929 102—Resident: Yth/Sr 422 103 —Non Resident: Yth/Sr 653 104—Resident: 2-5 43 105 —Non Resident: 2-5 76 Totals 2,589 2015 2014 25 Punch Monthly Use 574 446 3Mo. Card Monthly Use 198 181 1Yr. Card Monthly Use 73 84 10-2 Punch Card Use 181 N/A Fitness Pass Use 32 N/A Fitness Pass Sold 10 3 Punch Cards Sold 33 35 3 Mo. Pass Sold 7 8 Water Aerobic Pass Sold 28 22 Annual Pass Sold 2 1 Group Trips 0 0 10-2 Punch Card Sold 11 7 PDAC "clicked" an average of 255 people per day Program participants registered February 1-28 = 1,491 Private Swim Lessons = 1 ASES 3rd Grade Swim Lessons =315 Aerobics = 807 SilverSneakers = 304 Shower=42 Chair Yoga= 7 MS Class= 15 Personal Training (5) = 1 Lane Rentals =times February 1-28 Palm Desert Swim Club =23 Xavier High School Water Polo= 14 Scorpion Water Polo= 9 Piranhas Swim Club= 7 SET Water Polo = 11 Desert Swim Academy= 18 AVID Physical Therapy= 4 Brickhouse Multisport= 3 Helene's Swim School= 9 Joe Stemmer=2 Desert Olympic Tritons =20 Ben Hobbins= 18 Naperville Waves = 3 West Coast Athletics=2 Desert Recreation District= 1 Special Olympics Southern California= 1 Program Highlights for month: Senior Games ASES 3rd Grade Swim Lessons Naperville Waves West Coast Athletics Upcoming Events for this month: Spring swim lessons ASES 3rd grade swim lessons Yoga workshop Lifeguard certification CPR classes Spring break • • • • • • • • • • • • • • • � DESERT RECREATION DISTRICT Date: April 2, 2015 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: March Activity Report Palm Desert Community Center • 4750 members utilized the gymnasium and fitness PD Gym and Fitness Center center facilities Member Scans 4750 • 412 additional gym and fitness center users paid the Drop In/Daily Pass 412 daily walk-in fee Total 5162 • 211 people registered for classes • 227 additional people participated in classes on a drop Memberships Sold in basis Fitness Pass 139 • 396 Desert Willow Resident Cards issued Desert Willow 396 • 139 Fitness Center Passes issued The First Tee 93 • 2 Community Center rentals for the month of March Skate Park 55 Total 683 Portola Community Center • 40 rental reservations Activity Enrollments • 175.25 hours of rental use PD Center Afterschool 19 Palm Desert Parks Reagan Intramural Sport 59 • 353 park reservations Dance and Music 21 • 2282.5 hours of rental use Health and Fitness 41 Martial Arts 17 Palm Desert Skate Park Sports 23 • 55 skate park memberships sold Tots 31 • 232 skaters used the park Total 211 • 241 bikers used the park Drop-in Class Participation Dance 36 Health and Fitness 126 Palm Desert Community Center Sports 65 This month: • We partnered with AAA Automotive Club to offer a free Total 227 Dare to prepare teen driving program on March 7, 2015 from 10:00am to 12:15pm, here at the Palm Desert Community Center. We had 89 parents and teens First Tee Golf Course Use attend. Due to the popularity we will be offering another one in the fall. Driving Range 1280 • We partnered with Opera Arts for the Festival of Opera 9-Hole Adult 1041 and Arts on March 22, 2015 from 10:45am to 4:30pm, 9-Hole Child 256 here at Civic Center Amphitheater. The event was well Lessons 24 attended and a big success. Misc. Usage 86 • We partnered with Poses for the People on March 29, Total 2687 2015 from 8:30am to 1:00pm here at Palm Desert Amphitheater. There were over a hundred Rentals by Location participants and everyone enjoyed the setting of the Civic Center Park 126 park. Freedom Park 96 • The Chefs Table Cooking Series and Sunday Sound's Concert Series has ended and we will partner with the Olsen Field 24 library to bring the programs back in November, 2015. PD Soccer Park 107 PD Community Center 49 Next Month: Portola Center 40 • April 12, 2015 we will be partnering with My Best Total 442 Friend's Closet to offer the Prom Dress Giveaway. This program gives high school seniors the opportunity to Rentals by Facility Type receive a new or slightly used prom dress, shoes and Amphitheater 5 accessories free of charge. • April 19, 2015 we will be holding a Free National Pitch, Football Field 18 Hit and Run competition at Civic Center Park. We will Gymnasium 0 be working with Thomas Armstrong and the COD Girls' Multipurpose Room 89 Softball team to help with the program. Pavilion 16 • We are working to start a new wrestling program in Softball Field 205 April that will run throughout the year. Soccer Field 109 Total 442 The Golf Center Home of the First Tee Hours Rented by Location Programming topics. • The Spring Sessions are underway commencing on Civic Center Park 1027 Monday, March 23rd Freedom Park 559.5 • In addition, a fourth off property site has been added Olsen Field 168 to the program at Desert Falls Country Club. PD Soccer Park 528 • Planning has commenced for the Summer Camps PD Community Center 245 which will start early June. Portola Center 175.25 • Dustin discussed the recent clinic held for Disabled Total 2702.25 golfers on Saturday, March 215Y. It was a strong success with great participation and the desire to continue Hours Rented by Facility Type these programs when possible for this important segment of the population. Amphitheatre 81 • The First Tee's participation at the ANA Inspiration Football Field 72 Ladies Golf Tournament was discussed including a Gymnasium 0 Multipurpose Room 420.25 Pavilion 256 Softball Field 1331.5 Soccer Field 542 2702.25 Junior Clinic (3/31) and Master Class (4/11) at Mission Hills Country Club. New Program/Promotions. • The newly created Desert Recreation District Foundation/The First Tee donation form was distributed and reviewed with the consensus being a more streamlined document to give out. • Extended Hours of Operation were discussed to accommodate the late afternoon golfer and extended daylight hours. While historically the Golf Shop closed at 5:00PM, there looks to be opportunity to capture added sales with a cost neutral labor expense. Effective March 26, 2015, Hours of Operation are: 7:OOA—6:00P. • The Golf Shop is looking into more practice and play packages to drive higher average sale and creating more golfer value. Given the mostly fixed cost nature of the Golf Center, incremental cost will be minimal. Upcoming events. • The Sun City Mountain Course Neighborhood fundraiser will be held Saturday, April 11`". These home grow club events will continue to be nurtured as we work to bring more Clubs to better understand and support The First Tee programs. • In addition to the Youth Member involvement at the ANA Inspiration Tournament, we are looking at having a presence with a table and collateral during the event. • We will be finalizing details for the annual Roy's Restaurant fundraiser tentatively scheduled for late April/early May.