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HomeMy WebLinkAbout2012-01-10 PRC Adjourned Regular Meeting Agenda Packet CITY OF PALM DESERT I PARKS AND RECREATION COMMISSION POSTED AGENDA dit• O Q '•:'f............ • Tuesday, January 10, 2012 —8:30 a.m. Community Services Conference Room — Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, DECEMBER 6, 2011. Rec: Approve as presented Action: V. NEW BUSINESS A. CAHUILLA HILLS PARK TENNIS COURT CONVERSION TO A PICKLEBALL COURT B. DOG PARK LEVEL OF SERVICE DISCUSSION C. INTRODUCTION AND DISCUSSION OF COMMISSION BY-LAWS POSTED AGENDA PARKS AND RECREATION COMMISSION JANUARY 10, 2012 VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PALM DESERT AQUATIC CENTER B. FAMILY YMCA OF THE DESERT C. DESERT RECREATION DISTRICT - Program Updates - Facilities Use IX. STAFF AND COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6th day of January 2012. a A. nzale ecordi ecretary 2 CITY OF PALM DESERT �'•'�': MINUTES IVO PARKS AND RECREATION COMMISSION s- t. Hry REGULAR MEETING "'•�� f TUESDAY, DECEMBER 6, 2011 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chairman Guyer convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chairman Randy Guyer Commissioner Michael Barnard Vice Chair Jerry Dawson Commissioner Deborah Hall Commissioner Dean Dowty Commissioner Kim Housken Commissioner Mary Helen Kelly Commissioner Raymond Rodriguez Commissioner Christopher Thomas Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Rob Ballew, YMCA of the Desert Karen Creasy, YMCA of the Desert Craig DeWitt, Desert Recreation District Laura McGalliard, Desert Recreation District Jeff Ronci, Desert Recreation District Robert A. Spiegel, Councilman Van Tanner, Planning Commission Liaison Sherry Barkas, The Desert Sun III. ORAL COMMUNICATIONS NONE 1 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, NOVEMBER 1, 2011 Approve as presented Upon a motion by Commissioner Housken, second by Commissioner Dowty, and 7-0 vote of the Commission Board, the Consent Calendar was approved as presented. V. NEW BUSINESS A. PALM DESERT AQUATIC CENTER ADMISSION FEES With the assistance of the YMCA and the Desert Recreation District, Mr. Ryan Stendell presented a couple of potential adjustments to the Aquatic Center fee structure: a lower Annual Pass and new 3-month Winter Pass. However, due to the newness of the facility and although the changes are minor, staff does not recommend implementing them at this time. According to staff, the Palm Desert Aquatic Center is ideally situated, so it is not recommended lowering the fees until more time has passed. On the other hand, Mr. Stendell stated that it is important to start discussing the options. Mrs. Karen Creasy stated that punch cards, perhaps because they are transferrable, are very successful in Southern California even though they offer the least discount. On the other hand, the Annual Pass is not popular in our industry, seeing that it is intended for a more specific group (i.e. swimmers). At the National Recreation Park Association in Atlanta, Mrs. Creasy spoke with a few USA swimming professionals interested in pool sustainability. They have found that renting the pool space (i.e. lane rental) and the daily entrances is what makes a pool sustainable. The standard lane rental is $14 to $20 an hour; the City charges $7 to $10 an hour, which is competitive for this area. In addition, staff is looking into holding more corporate events and implementing prepackaging offers. Marketing along with tours of the Aquatic Center are being held at the Senior Center to entice seniors in incorporating the center in their daily activities. According to Mrs. Creasy, research has found that seniors generally have a routine and it is difficult convince them to undertake different activity. However, once they have included an activity in their schedule, it becomes permanent. Chairman Guyer suggested the implementation of an initial, first-time punch card that offers a special discount to new clients. 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 B. CREATING A 501c3 NON-PROFIT FOUNDATION Mr. Stendell stated that creating a non-profit organization is ultimately a form of creating a new government body for the City to manage. At this time, there is not enough staff available to manage this type of organization. He also stated the City's Finance Director has indicated that the City has the ability to create restricted accounts or trust deposits for specific purposes. They have similar benefits to a non- profit organization, but without the additional work and cost. Staff recommended using this method, since they found that not many cities have non-profit organizations. Chairman Guyer stated the City of San Diego has created one and that is how he came to know of them. Staff stated that anyone interested in creating a restricted trust deposit needs to contact the City's Director of Finance, Paul Gibson. They noted that an agreement between the donating party and the City will need to be submitted to the City Council for approval. Therefore, any changes to the account will require approval from both parties. Because the City has the ability to function similarly to a non-profit organization, staff recommended not forming a non-profit organization at this time; the Commission concurred. C. ELECTION OF OFFICERS FOR 2012 In the past, the norm during the elections for the upcoming year has been to promote the Vice Chair to Chairman; therefore, Commissioner Rodriguez nominated Vice Chair Dawson to serve as Chairman for the year 2012. Commissioner Housken second the motion and was nominated by Commissioner Thomas for Vice Chair; Commissioner Rodriguez second the motion. Therefore, with a 7-0 vote of the Commission Board, Vice Chair Dawson was promoted to Chairman and Commissioner Housken was named Vice Chair for the year 2012. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE 3 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 VIII. PRESENTATIONS AND UPDATES A. CAHUILLA HILLS PARK USERS GROUP MEETING The Cahuilla Hills Park Users Group Meeting was held on Wednesday, November 16, 2011, at 5:30 PM. Approximately 50 people attended the meeting primarily to show support for the pickleball community. After a brief presentation, some pickleball users commented on the large volume of pickleball play and inquired of potentially converting the second tennis court to four dedicated pickleball courts. Commissioner Thomas stated that the pickleball users have gathered over $2,000 to help with the possible conversion and will be contacting the City to create a special trust fund. Mr. Stendell noted that there is a tennis player that has been very vocal with objecting to this conversion and there are approximately 50 tennis players that use the tennis court on a regular basis. Staff noted that pickleball use is growing and becoming harder to accommodate. Because of this, some country clubs are converting some of their tennis courts to pickleball courts. The Commission asked if they should consider building a new tennis court at a different facility and if staff knew what the cost would be. Staff responded that they will ask Toscana Country Club for the cost, since they are in the process of building a new tennis court. Regarding the installation of the restroom, staff has contacted a company that has a similar facility to have a better idea of its benefits and will use the public agency CMAS to streamline the bidding process. Overall, the park users found the meeting to be beneficial. Following a brief discussion that included potentially moving the pickleball courts or tennis courts, the Commission and staff agreed that the potential conversion of the remaining Cahuilla Hills Park tennis court to a permanent pickleball court needs to be added to the January agenda for a formal discussion. B. PALM DESERT AQUATIC CENTER Mrs. Creasy showed a PowerPoint presentation highlighting the Aquatic Center's progress in the past six months. A few of the statistics presented were as follows: • 42 lifeguards were employed; the deck rotates 12 lifeguards. • 24,000 people have used the recreation side of the facility after 11:00 a.m. (The majority during the summer) • Water polo has been very popular. The Scorpions Club and Xaivier High School rent the facility for their practices; seven 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 games have been posted; and two high school cinemas and a club tournament have been held at the center. • DesertArc Team had 350 reservations; yet, 400 attended. • 527 have attended the year-round swimming lessons • 122 children attended to the swim team; therefore, Palm Desert now has a USA Swim Club, which will have its first swim meet on December 18, 2011. • 2700 people have attended the fitness classes before 11:00a.m. • School Field Trips include a tour of the Aquatic Center and swimming for the children • Birthday parties and lane rentals have also been very popular. According to Mr. Stendell, the Aquatic Center is doing extremely well and beyond projection. Staff is in the process of collecting the zip codes from visitors in order to create a map that shows where visitors are coming from. Snowbirds that own a property in Palm Desert get residential rate and are logged according to the zip code they provide. Chairman Guyer asked if COD, which holds nine classes throughout the week at the center, plans to expand their athletics program. Commissioner Dowty stated that there are no plans of expansion any time soon. Although water polo was of interest, no new clubs will be formed because they are currently under tight budget restrictions. Mrs. Karen creasy presented the Aquatic Center's end of the month report as follows: Daily Admission Numbers Transaction Type Description October 1-31 100— Resident: 13-59 475 101 — Non Resident: 13-59 431 102— Resident: Youth/Senior 307 103— Non Resident: Youth/Senior 218 104— Resident: 2-5 53 105— Non Resident: 2-5 97 Total Admissions 1581 Space Rentals 7 Lane Rentals 31 Income $3,881.00 Rental $15,235.00 Admission $8,130.00 Program $2,242.00 Food $1,259.00 Beverage $86.00 Retail $30,833.00 Total Income 5 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 C. FAMILY YMCA OF THE DESERT Mr. Rob Ballew reported that the YMCA is looking for ways to improve their healthy lifestyles program. He noted that flag football has ended; the gym floor is being refinished; they will be offering a series of camps during winter break. D. DESERT RECREATION DISTRICT Mr. Jeff Ronci reported that the new software, Active Communities, has been implemented. The program will be able to produce a more specific facility use reports, membership usage reports by zip codes and minimum and maximum activity totals. He stated that the Outdoor Club transported 22 children to a ranch for outdoor activities; the Winter Camp registrations are in process; 58 children are currently enrolled in the Afterschool Program; and, the Library Series is now holding concerts at the amphitheater and cooking classes in the Community Center. Finally, the DRD is moving forward with the International Sports Festival with most of its activities being held in Palm Desert. Mr. Jeff Ronci presented the monthly facilities and programming reports as follows: Program /Activity Total Participation Salsa Aerobics 4 Line Dancing 1 Ballroom Dancing 18 Belly Dancing 5 Swing and Salsa 6 Yoga 4 Beginning Ballet 2 After School Club 71 Guitar 7 Karate Taekwondo 12 Tiny Tots 28 Dance Play 3 Volleyball 24 Tennis 741 Skate Park 149 Bike Park 142 VIII. COMMISSIONER COMMENTS - Councilman Bob Spiegel distributed gift cards to the Commission Members for the Gardens of El Paseo as a small token of appreciation for their service during the last year. 6 PARKS AND RECREATION COMMISSION APPROVED MINUTES DECEMBER 6, 2011 - Commissioner Housken asked for an update on the trail that runs down the Whitewater Channel. Mr. Stendell stated that will do some research and bring it to next meeting. - Mr. Stendell was asked to attend a meeting with a few dog park users to discuss why the parks were not overseeded this year. The park users believe that not overseeding them has created more dirt and/or mud, but staff informed them that there is no more dirt than in past years. On the contrary, there have been fewer complaints this year because the parks were not closed to overseed. In the past, staff would alternate closing the parks to allow the Rye grass to mature. Yet, when a dog park opened, so another one could be overseeded, it will take no more than two weeks for the turf to be in poor condition. Staff has discussed eliminating the turf and adding other alternatives (i.e. boulder), but the users were not supportive, since they prefer turf so the dogs can run. The Commission asked if building another dog park that included a long dog run should be considered. However, staff stated that the poor condition of the turf is due to the above normal usage of the parks. Although Bermuda grass has proven to be the most resistant to our climate and usage, usage patterns create dry spots. In order to have a better understanding of the maintenance the dog parks require, staff will present a more detailed the level of service that is provided to the parks in the next meeting. - Mr. Stendell stated that the Commissioners are no longer required to submit the monthly park inspection reports and asked that they focus on potential programming. Vice Chair Dawson asked for a list of the programs that are being offered and to what groups. - Chairman Guyer thanked the Commission for allowing him to serve as Chairman during the past year. IX. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 10:05 a.m. Bertha A. Gonzalez, Recording Secretary 7 CITY OF PALM DESERT DEPARTMENT OF PUBLIC WORKS PARKS & RECREATION COMMISSION STAFF REPORT SUBJECT: CAHUILLA HILLS PARK: USER REQUEST TO CONVERT TENNIS COURT TO PICKLEBALL COURTS SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: January 10, 2012 At the meeting of December 6, 2011, staff and the Commission discussed the Cahuilla Hills Park Users Group Meeting, where a request from the pickleball users was made to convert the remaining tennis court to four additional permanent pickleball courts. Commissioner Thomas requested that the item be placed on the January meeting agenda for discussion. Background: The search for a permanent home for pickleball use has been ongoing for several years. After initial discussions with pickleball users, staff created dual use courts at Civic Center, Freedom Park, and Cahuilla Hills Park. Pickleball users were very appreciative and pickleball court use continued to grow. In 2010, the pickleball players indicated that the sport had grown to the point where more courts were needed in one location indicating that the social nature of the sport required several courts to be grouped in one park. Commissioner Thomas and I visited a Desert Hot Springs resort that had recently converted one full size tennis court into four permanent pickleball courts. After seeing this conversion, staff proposed converting one court at Cahuilla Hills Park, since tennis use is steady but not as frequent as our regional facilities. In the fall of 2010, the conversion of the court took place and Cahuilla Hills Park now houses 4 permanent pickleball courts and a tennis court that remains stripped for dual use of tennis and pickleball. Discussion: Over the years, staff has explored many options for placing permanent pickleball courts ranging from a few thousand dollars to the upwards of $100,000. The decision to utilize Cahuilla Hills Park came after looking at the use pattern in all the tennis courts and trying to minimize impact to busier courts. In this case, the permanent conversion of one tennis court did not negatively impact the tennis use as one court seems to be enough to accommodate the need. Cahuilla Hills Park Improvements January 10, 2012 Page 2 of 2 However, staff is concerned with converting the remaining tennis court to a permanent pickleball court since several area residents have indicated that their families use the remaining tennis court on a regular basis (emails & petition attached). Due to the above, staff has identified several options the Commission could consider: 1. Status quo allows for up to five pickleball courts to be utilized at one time if the flex court is used while allowing tennis use to occur. Doing nothing accommodates both uses; however, it does not give the pickleball community additional courts and users would likely have to wait for a court during peak demand. 2. Staff could permanently convert the final tennis court into four additional pickleball courts, which would make one user group happy while affecting another (tennis). There is no question that during peak demand additional pickleball courts could be utilized; however, removing tennis all together affects many surrounding residents who utilize the facility. 3. If more pickleball courts are desired, staff could look into adding a project to the 5- year capital improvement budget to place additional courts at this park. Staff has obtained a current estimate between $100,000 and $125,000 for a complete tennis court including perimeter fencing (no lighting). This option, while costly, would keep both uses intact. Staff does have a few concerns with increasing use at this park. Cahuilla Hills Park is intended to function as a neighborhood or community park servicing the surrounding community. This park was never intended to service large volumes of visitors from outside of the immediate vicinity, which is why there are so few parking spaces. With the popularity of the hiking trails and now pickleball, staff would not recommend making these changes without addressing parking and other potential impacts to the adjacent neighborhood. 4. The conclusion could be made that Cahuilla Hills Park is not adequate to handle the pickleball use. At the December meeting, Commissioner Housken referenced a previously considered proposal, which was to place up to eight courts at the Soccer Park. Unfortunately, this proposal was too costly and did not move forward. Any decision to place a large number of courts at any location will likely be an expensive endeavor. The need for additional pickleball courts is due to the pickleball players' desire of playing all at one time to have the social experience. Peak pickleball use tends to be between the mid morning hours and noon. Staff has not observed any other times where users have to wait for a court. However; the same occurs during the peak hours of the Civic Center Tennis Court; tennis players have to wait for a tennis court to become available. Staff believes that the City has done a good job supporting and investing in the sport of pickleball. Therefore, staff recommends a combination of option 1 and 3: Leave the courts as they are while continuing to monitor their use, and develop a project for the 5-year CIP budget. From: pony4plo@aol.com To: Stendell, Ryan Subject: Cahilla Park Tennis Courts Date: Sunday, December 04,2011 12:57:16 PM Dear Ryan Stendell, It was brought to my attention that the Pickle Ball Players are trying to take over the Tennis Court at Cahuilla Park. My friends and I play tennis up there in the evenings and we never see pickle ball players. Why do they want to take over another court? This is a court we often have to wait for other tennis players to finish. Can they not stick to the courts that were intended for their use? Please work on a solution to this problem. Sincerely, Patti Osborne From: AbixenCcaaol.com To: Stendell, Ryan Subject: Cahuilla Hills Park Tennis Court(s) Date: Thursday, December 08,2011 12:28:26 PM Dear Ryan, It has recently been called to my attention that there is a movement under way by the Parks and Recreation Commissioner to convert a second and last court for the use of the sport "pickle ball" at our Cahuilla Hills Park Tennis area. This would leave no tennis courts available for the local residents.To me and many of my tennis playing friends in this community and whom use these courts regularly are baffled by this move! These tennis courts were provided for the use of the people in this community and we use it all the time! This conversion is being muscled by an individual who doesn't live in this immediate area and who brings in participants from distant areas as well. I also understand that he provides lessons for individuals which makes this suspect in my mind. Bottom line is if the City of Palm Desert wants to support this activity use courts that are in a central area, and where there are still tennis courts available for the greater number who are tennis players. Our children use these facilities all the time and so does the rest of the community. Ryan, please also be aware that the pickle ball crowd as small as they are, are organized by this individual and therefore appear to show up in force at meetings, whereas the tennis players, like golfers are more individuals and not aware of these meetings. We would very much appreciate your support in providing equality so that all can be happy with the final decision. Thank you for your time and support. Yours Truly, Allen Bixen 760-413-5468 From: Susan Welton To: Stendell, Ryan Cc: Iforus2trotaol.com Subject: CAHUILLA TENNIS COURTS Date: Friday,December 09,2011 6:58:06 AM HI RYAN, IT'S HAS COME TO OUR ATTENTION THAT THE CITY IS PLANNING TO CONVERT ANOTHER TENNIS COURT FOR PICKLEBALL AT THE CAHUILLA PARK. I'VE BEEN PLAYING TENNIS FOR OVER 10 YEARS AT THSE COURTS AND OTHERS. CAHUILLA COURTS ARE GREAT BECAUSE THEY ARE CLOSE, BEAUTIFUL AND INDEPENDENT OF THE LARGER FACILITY AT THE CIVIC PARK, WHICH ARE DIFFICULT TO GET. WE DO PLAY AT CAHUILLA BECAUSE THEY ARE PARK COURTS AND THERE ISN'T MEMBERSHIP INVOLVED. THESE ARE TOUGH TIMES AND MANY PEOPLE I KNOW HAVE GIVEN UP THEIR CLUB MEMBERSHIPS KNOWING THAT THESE COURTS ARE AVAILABLE, CLOSE BY, AND A BIT OFF THE BEATEN PATH. I SEE PARENTS AND KIDS, COUPLES AND MEN PLAYING THERE ALL THE TIME. EXERCISE AND GOOD HEALTH ARE NECESSARY FOR ALL AGES. KEEP TENNIS ALIVE FOR THOSE WHO STILL HAVE THE ABILITY TO RUN AFTER THE BALL. THANKS AND HAPPY HOLIDAYS, SUSAN WELTON DESERT ROSE DRIVE PALM DESERT From: Michele Faracy To: Parks e-mail Subject: pickle courts Date: Monday, December 19,2011 12:25:36 PM Hi, It is my understanding that there is a motion before the council to change the one tennis court to a pickle court at the Edgehill court area by the Baptist church. I am strongly against this change and would appreciate this email to be used as a no vote. Thanks for your time. Michele Faracy Tennis player From: Jackie Van Vliet To: Stendell, Ryan Subject: Pickleball meeting Date: Monday, December 05,2011 5:30:22 PM Dear Mr Stendell, I think it's wonderful that you and the City of Palm Desert are so open to hearing from your constituents. Your meeting last month was a wonderful example of all of us working together. Thank you for taking the time to hear from those of us for whom the growing sport of Pickleball is becoming a passion. As we age, Pickleball is a godsend as we can still continue to participate in sport without killing ourselves! That is only one reason why it's the fastest growing sport in America. It's appeal reaches all ages. Our grandchildren love it, too. My husband and I urge you and your staff to positively act on setting up a Pickleball center. My thanks, Jackie Carnell OPPOSED TO LOSS OF TENNIS COURT AT CAHUILLA HILLS PARK I am opposed to the conversion of the one remaining tennis court at Cahuilla Hills Park to four more exclusive pickleball courts. Previously there were two tennis courts here, and one has already been permanently converted to four pickleball courts. Considering this is the most scenic place to play tennis in the valley, it seems reasonable to maintain one court exclusively for the tennis players. Obviously the city of Palm Desert has been very supportive of the sport of pickleball, as now all of the parks that have tennis courts also have pickleball. Perhaps other cities need to step and provide pickleball courts as well. up pate' Name Erinted Signa re Address • /c: l/// : /(4. 7100 10 12,1,24i e /7619205 P-o 1215o '11/ka to - .,.1 mks << ,1 , F21i31 _ /— .ti4e1 g2,2af • r�14rr -/V , zebu27ee. 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I am opposed to the conversion of the one remaining tennis court at Cahuilla Hills Park to four more exclusive pickleball courts. Previously there were two tennis courts here, and one has already been permanently converted to four pickleball courts. Considering this is the most scenic place to play tennis in the valley, it seems reasonable to maintain one court exclusively for the tennis players. Obviously the city of Palm Desert has been very supportive of the sport of pickleball, as now all of the parks that have tennis courts also have pickleball. Perhaps other cities need to step up and provide pickleball courts as well. Date Name_printed Si na re Address N �. ‘ '(la z w735( 'O fcap /412Z4Q 0 \ • 1��11a� • Ny\ 1clio cc ,095-t6h p9-- � -= ta LA3 A411 Wa :, , _ o3 a ' 7 ^f7 v n Po;/^i't� don i, —g �� _ ila t/ � Vi-�►� ►,,� y7k sir - P GZZh ?ut-tAyml, l MOti WOOS elizhan lr.. C 12-1(a. SodZgn Frags 130 I Ei i A S-1 (qk. 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I 1 I ted 9/98647£09/ S1OOd 1SVOO1S3M g£Z:LO Zl 90 Uer urrusED To LOSS OF TENNIS COURT AT CAHUILLA HILLS PARK I am opposed to the conversion of the one remaining tennis court at Cahuilla Hills Park to four more exclusive pickleball courts. Previously there were two tennis courts here, and one has already been permanently converted to four pickleball courts. Considering this is the most scenic place to play tennis in the valley, it seems reasonable to maintain one court exclusively for the tennis players. Obviously the city of Palm Desert has been very supportive of the sport of pickeball, as now all of the parks that have tennis courts also have pickleball. Perhaps other cities need to step up and provide pickleball courts as well. Date Name printed Signature _Address t :-1 50 A2rQ_ 14WiCa /16, 7317 5 coti,, C L'i Pr, kiw. Pmtri. CA-qv?, t 241 5 Jii v tJ ! lei!!r,v r^.i'., — -7'i1-cci fl ,.�+—b'i.i-t-dx tfC\I)e.... to/l0 i* LENa. � , ,� ° !:e,.5+`� .-�,..�tip., ,=�,. �;'� ,:),.,:.� 1��]] , ‘cL .% *- r qO ri�� 1 I G e � � ��)' � r� �. �lr > t�f•.! IIA " r G� / f?��.�'Jl �`.'aa�.�`✓ " :�t.ai�`''r� a 114 tra iIk k'll 1' , •r�; ' 1 ?3 3 a,51'6m . �'iS k Y+ . film t S.er-I- . laiji+ kr- 4 I,', . It, , i.,, 2.— 1)ralholy1 T... 13r s21 ty _ ky : ,- c 'Mt�7 � 3€ Ave PO. mot.A.Ar..-)M:. � / ram,.?��it?f �v�r� Let. e��S}- �/M Gl 1 fi iefleJ i, al Z( �. j k �o NViD. �(;y \f\t c i21lir Ta '1oc \Uh�,cc1 it��,) ,,' ' R a'7- ^ %OQ r (w `" r5 3 gal,► � Lc� Qu���q�j� s_ � 21 � �n e t. ,. j �- � C� 33 xifr C iu h Df. k ' ens 1 /1 cf .Jlr:� css r` a V� �3 €o a cA.�rnl g t` rt ibSu\ Qt,zZL.c i2/7(r CI;GI s t i;65 y t 7 11 a5c C Or;� _ 11114 ernnall (W87 iNifikM illy "1 -2)1 fl-caqvcia)Dr. kvi- N 174414- irzC4Z v fh�-i' l(( rr, /r' 111)14 Ace.,, Ln,r. �� , o, t f1114,,,, ` y `Odid &,) 1,0 ,,),j !21 i i-1 prn r Le An u esv h ��� Aiv, 7V,5 D P_✓l1o,(Avg," . p, 1Lt1yr c v. 4-0 I s c A .4,4 4 1a11i4 11161 atOiairty Li! ( `1-Vtc) 1dSeo t12u1Ejo 0)4. \D-. 1 A i1"lcA1 .�, , -)4 5 -53 un-vt- t{ d\l-L �,U �%'u 4 t 1�er x <<r pp/ ..- liellaef0 Aff . LitiL /6 202 - 12 I!L.\ t � (Zarnr� CI. / / ;,,`/ Pe4A "2,--g21,(06 4 4 reran ftvc1 k4•r i,lr`e1t- i gd 9L981.17£09L SlOOd ISVOOIS3M KZ LO Z l 90 Uer OPPOSED TO LOSS OF TENNIS COURT AT CAHUILLA HILLS PARK I am opposed to the conversion of the one remaining tennis court at Cahuilla Hills Park to four more exclusive pickleball courts. Previously there were two tennis courts here, and one has already been permanently converted to four picldeball courts. Considering this is the most scenic place to play tennis in the valley, it seems reasonable to maintain one court exclusively for the tennis players. Obviously the city of Palm Desert has been very supportive of the sport of pickleball, as now all of the parks that have tennis courts also have pickleball. Perhaps other cities need to step up and provide pickleball courts as well. Date Name printed signature Address I fo-il DDAv10 gekca 4z(9 /3 c�vim.#►.�:( Li 1 � v id'/P-// /�lif//,(lA/1lf.G a„�1. i.1; = 1-2595 A 4L/ Tdik._ cfT, I1)-. 12-/o-r/ c;g14Itli ovsiy 72710 EE of ,g1L.S'r. }�L_ ti• 1 t • l� . is 12f?'f 1.°ac-+P�(-�i S�- 4�0 to pi l It tgAi farms el, ,r 72.7 Ss f m >>S} P.D.CA 14226 ) �;/ii'/M t taVr14 'i0�, 61,E,A �, ' -6 - o ► 1n� �Vz O ;� J II Sinn+ ir�rnstI �r:� 30 Deerc fa-53 r. Q 1g60 Ate:0Q :i3o3c V - t . -2 7 �sO S �e.[awore �( PD • • 9.d 9L99.ji 09L S1OOd ISVOOIS3M et7 LO Zl 90 Uef CITY OF PALM DESERT DEPARTMENT OF PUBLIC WORKS PARKS & RECREATION COMMISSION STAFF REPORT SUBJECT: Distribution of Parks & Recreation Commission Bylaws SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: January 10, 2012 Attached is a copy of the amended Commission Bylaws that will incorporate the Desert Recreation District and Family YMCA of the Desert as ex-officio members. The City Council will review the proposed changes at its regular meeting of January 12, 2012. Since the Commission has welcomed several new members in recent years, staff wanted to take this opportunity to distribute the bylaws, since they provide the intent and purpose of the Commission. With the many changes to the way parks and recreation services are delivered, staff finds this as an opportunity to review and update the document if the Commission desires. EXHIBIT A TABLE OF CONTENTS PAGE ARTICLE I: Mission Statement 2 ARTICLE II: Implementation Measures 2 ARTICLE III: Membership/Compensation/Terms/Vacancies 2 ARTICLE IV: Absence 2 ARTICLE V: Voting 2 ARTICLE VI: Officer Appointments 2 ARTICLE VII: City Personnel 3 ARTICLE VIII: Meetings Section 1. Regular Meetings 3 Section 2. Adjourned Meetings 3 Section 3. Special Meetings 3 Section 4. Notice of Meetings 3 Section 5. Meeting to be Public 3 ARTICLE IX: Order of Business Section 1. Agenda 3 Section 2. Agenda Deadline 4 Section 3. Roll Call 4 Section 4. Approval of Minutes 4 Section 5. Presentation by Commission Members 4 Section 6. Roberts Rules of Order 4 ARTICLE X: Addressing the Commission Section 1. In Person 4 Section 2. Written Correspondence 5 ARTICLE XI: Duties Section 1. Master Plan 5 Section 2. Citizen Input 5 Section 3. Public Access 5 Section 4. Commissioner Inspections 5 Section 5. Commissioner Liaisons 5 Section 6. Advise/Recommend to City Council 5 Resolution No. 09-33 ARTICLE I: Mission Statement Parks and Recreation Commission shall have the power to make recommendations to the City Council in all matters pertaining to the creation, planning, acquisition, operation, maintenance, coordination, management, and control of all parks and recreation activities and facilities within the City of Palm Desert. All statements contained within this document will presume to pertain to the Parks and Recreation Commission of the City of Palm Desert and hereafter referred to as "Commission." ARTICLE II: Implementation Measures Commission shall be consulted in ample time to give their opinion on parks and recreation programs and funds. The Commission prior to adoption shall review all parks and recreation plans. Any substantive questions or issues brought before the City Council relating to parks and recreation should be referred to the Commission for review and comment. ARTICLE III: Membership/Compensation/Terms/Vacancies The Commission shall consist of Nine (9) residents from the City of Palm Desert, one (1) ex-officio member from the Desert Recreation District, one (1) ex-officio member from the Family YMCA of the Desert and no more than two (2) alternates may be appointed by the City Council to serve a four-year (4) term, unless appointed to complete the term of a Commissioner who has vacated the position. All members serve without compensation, but may be reimbursed reasonable expenses in accordance with City Policy. Any or all members of any City committee or commission may be removed at any time, with or without cause, by vote of the City Council. ARTICLE IV:Absence Three (3) unexcused absences from regular meetings in any one year (January 1- December 31) shall constitute an automatic resignation of members holding office on a City commission or committee that meets monthly. ARTICLE V: Voting Each appointed Commissioner shall be entitled to one (1) vote in all matters. ARTICLE VI:Officer Appointments At the first meeting in January of each year, the Commissioners shall elect a Chairperson and a Vice Chairperson. It is intended through this yearly rotation to allow everyone (who has not served in either position) to serve as Chairperson or Vice 2 of 6 Resolution No. 09-33 Chairperson. If the Chairperson or Vice Chairperson is not available, members present may elect a Chairperson Pro Tem to preside over the meeting. ARTICLE VII: City Personnel A City Secretary will be made available at every Commission meeting to record the minutes. A Staff member will be present to keep the Commission current on all issues via written reports distributed with the agenda and minutes. A Council Member may attend to act as a liaison between the Commission and the City Council. Additionally, a representative from the Coachella Valley Recreation and Park District, Family YMCA of the Desert, and any other organization that has an interest in parks and recreation are encouraged to attend. ARTICLE VIII: Meetings Section 1. Regular Meetings Commission shall hold regular meetings at City Hall, 73-510 Fred Waring Drive, Palm Desert, California, on the first Tuesday of the month at 8:30 a.m. When any regular meeting of the Commission falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Tuesday. Commission may change the date and time of their regular meetings. Section 2. Adjourned Meetings Any meetings may be adjourned to a certain time, place, and date; but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. Section 3. Special Meetings On twenty-four (24) hours' notice, the Chairperson or a majority of Commissioners may call special meetings. Only matters contained in the notice may be considered. Section 4. Notice of Meetings United States Postal Service (USPS) mail, City e-mail, or personally delivered notice is required of all regular, adjourned, and special meetings. If by e-mail, City staff shall have on file a written waiver from each Commissioner desiring transmission by such electronic means rather than USPS mail or personal delivery. Section 5. Meeting to be Public All regular, adjourned, study sessions, and special meetings of the Commission shall be open to the public. ARTICLE IX:Order of Business 3 of 6 Resolution No. 09-33 Section 1. Agenda Order of business at each meeting shall be contained in the agenda prepared by the secretary. Items may not be taken out of order except with the unanimous consent of the Commission; otherwise, the agenda shall be a listing of subjects by topic, which will be taken up for consideration and disposition in the following order: Call to Order Roll Call Oral communications Approval of Minutes Unfinished Business New Business Reports and Updates Commissioner Comments Adjournment Section 2. Agenda Deadline Any person wishing to place an item on the agenda shall provide sufficient information to the secretary seven (7) days prior to the next scheduled meeting. Commission shall act upon no matters other than those on the agenda. Section 3. Roll Call Before proceeding with the Commission business, the Chairperson shall call the roll of the Commissioners and those present shall be entered into the minutes. Section 4. Approval of Minutes Unless the reading of the minutes of the previous Commission meeting is requested by a majority of the Commissioners, such minutes may be approved without reading, if the secretary has previously furnished each commissioner with a copy thereof. Section 5. Presentation by Commission Members The Chairperson or any Commissioner may bring before the Commission any new business under the comments portion of the agenda subject to the law of the State of California governing public meetings and appointed boards and commissions. Section 6. Robert's Rules of Order Meetings shall be conducted in accordance with Robert's Rules of Order. 4 of 6 Resolution No. 09-33 ARTICLE X: Addressing the Commission Section 1. In Person Any person desiring to address the Commission shall wait to be recognized by the presiding officer. After being recognized, the person shall state name and city of residence for the record and shall limit remarks to the question under discussion. All remarks and questions shall be addressed to the chair and not to any individual Commissioner, staff member, or other person. No person shall enter into any discussion without being recognized by the presiding officer. Section 2. Written Correspondence The secretary is authorized to receive and open all mail addressed to the Commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not requiring Commission action may be disposed of between Commission meetings. Any communication requiring Commission action will be reported to the Commission at the next regular meeting at which time the secretary can have a report and recommendation on the matter. ARTICLE XI:Duties Section 1, Master Plan Commission shall develop and maintain a City master plan for parks and recreation. Section 2. Citizen Input Obtain continuous citizen input as a means to quantifying the needs of the community. Section 3. Public Access Ensure convenient access and usability by all the citizens of the community. Section 4. Commissioner Inspections Each Commissioner will inspect an assigned park and report the condition and observations regarding improvements to City Staff prior to the next scheduled meeting of each scheduled month. City staff will ensure reported problems are properly addressed. Section 5. Commissioner Liaisons Commissioners may be appointed by the Commission or City Council to serve as a liaison with other counties, districts, cities, agencies, commissions, committees, organizations, or groups as may be appropriate. Section 6. Advise and Recommend to City Council 5 of 6 Resolution No. 09-33 Advise and make recommendations to the City Council on any park and recreation matters. All recommendations approved by the Commission shall be officially forwarded to the City Council by City staff. Date Adopted: 6 of 6 PDAC November 2011 Month End Report Income Rental Admission Program Food Beverage Retail Total $2978 $7940 $3589 $432 $351 $44.00 $15,334 Daily Admission Numbers - 51% Residence /49%Non-Residence Iran Type Description November 1-30 100 - Resident: 13-59 193 101 -Non-Resident: 13-59 224 102—Resident: Yth/Snr 136 103 —Non Resident: Yth/Snr 96 104—Resident: 2-5 27 105 —Non Resident: 2-5 16 Totals 692 25 Punch Monthly Use 233 3Mo. Card Monthly Use 55 1Yr. Card Monthly Use 11 Ballard King Report estimated 30 per day averaged winter attendance PDAC averaged in November 33 per day Program participants registered November 1-30 = 106 Diving= 8 Group Swim Lessons=23 Private Swim Lessons= 7 Masters=22 Water Walking= 7 Aerobics= 16 Swim Teams=23 Lane Rentals = 33 times per month Scorpion Water Polo= 8 Xavier High School = 20 Redlands Club =4 Private = 1 November Highlights Lap swimmers love this aquatic center even when it's cold! And we had a fair share of chilly November days. The recreation pool is open as well and servicing a faithful group of water walkers and water aerobic exercises during the weekdays. That pool saw some heavy use as well during the two days the lap pool was shut down mid-month. Swim team is now swimming as a USAS club team and our first away swim meet is in December. Redlands Swim Club comes 2 times a week with National swimmers for the early morning 50 meter(long course) swimming opportunities. Two members of that team competed in Nationals in Georgia! Xavier is now holding water polo practices for the girls and they will be practicing water polo here into February. We're excited about what is coming! Many future swim opportunities were booked during this month, Total Immersion trainings, swim team training camps for Redlands, Montreal Canada and Idaho College, Rene's Aquatics bookedlst aid training classes and John Glen Middle school booked a field trip. PALM DESERT AQUATICS CENTER EXECUTIVE SUMMARY FY 2011-2012 MONTH PROJECTED PROJECTED MONTHLY EXPENSES INCOME +/- JULY $ 140,424.67 $ 68,780.00 $ 126,087.59 $ 141,418.00 $ 15,330.41 AUGUST $ 145,201.47 $ 61,545.00 $ 138,111.54 $ 98,335.00 $ (39,776.54) SEPTEMBER $ 98,702.05 $ 42,455.00 $ 115,103.82 $ 45,272.00 $ (69,831.82) OCTOBER $ 98,866.60 $ 44,285.00 $ 97,453.85 $ 30,834.00 $ (66,619.85) NOVEMBER $ 89,342.65 $ 27,980.00 $ 88,592.23 $ 15,334.00 $ (73,258.23) DECEMBER $ 93,292.65 $ 28,285.00 $ 15,727.44 $ - $ (15,727.44) JANUARY $ 89,509.65 $ 39,430.00 $ 177.00 $ - $ (177.00) FEBRUARY $ 91,229.33 $ 31,935.00 $ - $ - $ - MARCH $ 96,975.25 $ 38,635.00 $ - $ - $ - APRIL $ 98,395.46 $ 47,535.00 $ - $ - $ - MAY $ 121,973.65 $ 45,835.00 $ - $ - $ - JUNE $ 140,349.47 $ 64,035.00 , $ - $ - $ - TOTAL $ 1,304,262.90 $ 540,735.00 $ 581,253.47 $ 331,193.00 $ (250,060.47)