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Home My WebLink About2012-10-02 PRC Regular Meeting Agenda Packet RECEIVED 0 CITY CLERK'S OFFICE ' ALH DESERT CA CITY OF PALM DESERT ii t\ !1 EP 28 AM 9: 423NRKS AND RECREATION COMMISSION 1. As......- .0,tiI POSTED AGENDA 7'-7---3.:f...0 Tuesday, October 2, 2012 —8:30 a.m. Administrative Conference Room— Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, SEPTEMBER 4, 2012. Rec: Approve as presented Action: V. NEW BUSINESS A. DESERT RECREATION DISTRICT'S RECREATION SERVICES CONTRACT B. AQUATIC CENTER SHADE STRUCTURE VI. CONTINUED BUSINESS NONE POSTED AGENDA PARKS AND RECREATION COMMISSION OCTOBER 2, 2012 VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. FIRST TEE — presented by Glenn Miller B. PARK USE REPORT - Freedom Park (Housken, Kelly and Rodriguez) C. PALM DESERT AQUATIC CENTER D. FAMILY YMCA OF THE DESERT E. DESERT RECREATION DISTRICT - Program Updates - Facilities Use IX. STAFF AND COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 28th day of September 2012. Bertha A. Go alez, R rding Secr ry 2 CITY OF PALM DESERT �f'�, MINUTES eil /' y! • _ 11 Mr,.ter- -� PARKS AND RECREATION COMMISSION • � j� = REGULAR MEETING : y#. �'�a3,/r TUESDAY, SEPTEMBER 4, 2012 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chairman Jerry Dawson Vice Chair Kim Housken Commissioner Randy Guyer Commissioner Dean Dowty Commissioner Deborah Hall Rob Ballew, YMCA of the Desert Commissioner Mary Helen Kelly Commissioner Raymond Rodriguez Commissioner Christopher Thomas Ex-Officio Members: Jeff Ronci, Desert Recreation District Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst Guests: Jim Foote, Bureau of Land Management Laura McGalliard, Desert Recreation District Robert A. Spiegel, Councilman Van Tanner, Planning Commission Liaison Sherry Barkas, The Desert Sun Kelly Emmer, YMCA of the Desert 1 PARKS AND RECREATION COMMISSION APPROVED MINUTES SEPTEMBER 4, 2012 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JULY 24, 2012 Approve as presented Upon a motion by Commissioner Guyer, second by Commissioner Hall, and 6-0 vote of the Commission Board, the Consent Calendar was approved as presented. V. PRESENTATIONS A. PRESENTATION OF THE MIKE SCHULER TRAIL SIGNS TO THE SCHULER FAMILY In of honor and memory of the contribution Mr. Mike Schuler gave to the Palm Desert trail system, the Commission presented a Mike Schuler Trail Sign to each of his children. Commissioner Guyer stated that with the death of Mr. Schuler, the Coachella Valley has lost a wonderful source to trail construction and maintenance. Mrs. Schuler thanked the Commission for the honor. VI. NEW BUSINESS A. PALM DESERT AQUATIC CENTER ANNUAL REPORT FY 11/12 Mr. Stendell presented to the Commission the Aquatic Center's annual report for Fiscal Year 2011-12 emphasizing on the recovery rate, which was approximately 52%. This is 10% higher than what was projected and a savings of $140,000 for the fiscal year. He added that year one can be deemed a successful year; therefore, staff is using it as a baseline for future year's growth. VII. CONTINUED BUSINESS NONE VIII. OLD BUSINESS NONE 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES SEPTEMBER 4, 2012 IX. PRESENTATIONS AND UPDATES A. COMMUNITY GARDENS INFORMATION — Frankie Riddle As requested at the previous meeting, Mrs. Frankie Riddle of the Special Programs Department gave a status report of the Palm Desert Community Gardens. She stated that the Community Gardens on San Pablo has four gardens with 154 beds and Freedom Park includes 22 beds. The prices range from $20-$30 per year and, since residents have priority, they are 95% of the participants. Meetings with various topics, including nutrition and gardening, are also held monthly. Mr. Ryan Stendell added that there seems to be an interest for more Community Gardens; however, due to the budget restraints, there are no plans of adding any more at this time. Due to the success of both gardens and with Freedom Park having a waiting list for the last eight years, Commissioner Guyer requested the Commission to consider adding more community gardens. Commissioner Hall also asked staff to further investigate a comment made at previously that there was no interest in a community garden at Hovley Soccer Park. Therefore, staff will look at cost and any potential sites to add a garden and will return the item at a later meeting. B. PARK USE REPORT - Homme-Adams & Cahuilla Hills Park Cahuilla Hills Park— Commissioner Hall stated that Cahuilla Hills Park was overall in good condition; however, there was graffiti on the side of the restroom; the latch on the pickleball court gate was broken; and, the courts were not locked. All items were referred to staff. A suggestion given to Commissioner Hall was to add a couple of benches under the shade closer to the parking lot. Since this item has not been requested before and in order to preserve the naturalistic environment of the park, the item was put on hold. Commissioner Guyer noted that there was storage of rocks and stumps at the south end of the park. Item was referred to staff. He also asked staff not to not change the dog management aspect of the park. Staff noted that there was no intention to change it. 3 PARKS AND RECREATION COMMISSION APPROVED MINUTES SEPTEMBER 4, 2012 Homme-Adams Park — Commissioner Hall reported that Homme-Adams Park was in good condition, except for a small section of the split rail that was missing. She noted that the palapas seemed to be kept well, but the signage seems to very old and there were no signs addressing on or off leash dogs on the street side of the park. Suggestions given to Commissioner Hall included: increasing the width of the parking area at the north end of the park (referred to staff); adding seating areas near the parking lot (put on hold); and adding a restroom like the one at Cahuilla Hills Park (put on hold). Commissioner Guyer stated that the park was in great condition; therefore, he had no recommendations at this time. Next meeting's report will be for Freedom Park and given by Vice Chair Housken and Commissioners Kelly and Rodriguez. C. PALM DESERT AQUATIC CENTER Mrs. Kelly Emmer reported that summer swim was very successful; the Palm Desert Swim Club saw some steady growth; and the rentals for parties at the community room have been steady throughout the summer. She added that the Palm Desert High School pool is down, so their water polo team has been practicing in different district pools. However, they have requested to use the Aquatic Center's pool for their home games. Mr. Stendell reported that the purchase order to purchase the bleachers is in process. Mrs. Emmer presented the Aquatic Center's end of the month report as follows: Daily Admission Numbers Transaction Type Description July 1-31 100—Resident: 13-59 1413 101 —Non Resident: 13-59 2752 102—Resident: Youth/Senior 888 103—Non Resident: Youth/Senior 1712 104—Resident: 2-5 345 105—Non Resident: 2-5 876 Total Admissions 7986 Daily Average 270 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES SEPTEMBER 4, 2012 Income $9,830 Rental $66,768 Admission $24,259 Program $12,822 Food _ $4,710 Beverage $1,351 Retail $119,740 Total Income D. FAMILY YMCA OF THE DESERT Mrs. Emmer, also reporting for the YMCA, stated that this has been the busiest summer in the past five years. She added that Nerf and Cooking Camps were the most popular camps and registrations for Flag Football are now in process. E. DESERT RECREATION DISTRICT Mr. Jeff Ronci stated that he has been out of the office for the last month; therefore, the monthly reports are not available. The information will be gathered and distributed at a later time. He reported that the Hovley Soccer Field was not used this month, since it's been closed for maintenance and there were no rentals of the amphitheatre and pavilions, due to the high temperatures. The most popular programs were After- School and Tiny Tots and additional information regarding the Senior Games will be given at a later meeting. X. COMMISSIONER COMMENTS - Mr. Stendell reported that staff is consulting with a few landscape architects to see if the entire signage of Civic Center Park can be redone. Also, the glass on the kiosk has been repaired, locks have been added, and the information will be updated monthly. - Mr. Knight stated that the Civic Center Large Dog Park is still closed due to the resodding, but staff will assess if it can be opened next week. He also reported that vandalism to steal the wiring at Freedom Park took place last weekend. XI. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 9:37 a.m. Bertha A. Gonzalez, Recording Secretary 5 CITY OF PALM DESERT DEPARTMENT OF PUBLIC WORKS PARKS & RECREATION COMMISSION REPORT SUBJECT: Recreation Services Agreement with Desert Recreation District SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: October 2, 2012 Staff is pleased to present the Commission the draft service agreement between the City and the Desert Recreation District (DRD). As the Commission may be aware, the current agreement with the DRD is very vague and does not adequately reflect the services being provided. Staff has been working in updating the agreement for some time now and has drafted an equitable agreement that reflects the efforts and desires of both parties. The proposed agreement defines our current parks in a similar fashion to the City's General Plan (i.e. regional, neighborhood, etc.). Staff has broken down the scope of services in several billable categories: Park Patrol/Supervision, Janitorial, and Skate Park attendant. Staff used the current level of service as a baseline for this agreement. The DRD will bill the City monthly for actual expenditures per the contract rates. This agreement also provides for the DRD to transfer all field rental revenue to the City and charge the City an administrative fee for taking the reservation. This will help the City recover some of the sports fields operating costs. The DRD's willingness to give a community based management style over the past several years has been very successful. We have become better partners through the process, and look to continue our successes in the future. AGREEMENT NO. BETWEEN THE CITY OF PALM DESERT AND THE DESERT RECREATION DISTRICT FOR CERTAIN PARK AND RECREATIONAL SERVICES This Agreement is made and entered into by and between the City of Palm Desert, a municipal corporation, hereinafter referred to as "City," and the Desert Recreation District, a public agency, hereinafter referred to as "DRD." WITNESETH: WHEREAS, the City owns or leases property that is used for various recreational, and community activities; and, WHEREAS, DRD also owns or leases certain property within the City presently used for such activities and is authorized and qualified to provide and administer these activities; and WHEREAS, DRD and the City currently have an agreement regarding part or all of the services addressed in this Agreement and wish to update, clarify and confirm their working relationship; and WHEREAS, the City desires the DRD to continue to provide and administer certain recreational activities and related services that benefit the residents of Palm Desert; and WHEREAS, the parties have developed a comprehensive scope of services and pricing matrix, as well as Exhibits as follows: Exhibit"A" — Scope of Services Exhibit"B" —Pricing Matrix Exhibit"C" —Listing of City Parks and Facilities and Parks Services Matrix WHEREAS, this Agreement does not affect the current "Lease/RD-447 " or any agreements between the City or DRD and Desert Sands Unified School District. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, and based upon confirmation that the recitals set out above are true and correct, the parties agree as follows: 1. Term. The term of this Agreement shall commence upon its execution by both parties, and shall extend through June 30, 2017. The term thereafter shall be automatically extended in five year increments until either party provides written notice to the other party of its desire that the Agreement terminate on its next anniversary date. Either party may terminate this 4844-5656-0912.1 1 Agreement without cause upon one year prior written notice to the other party; the length of such notice is intended to allow for budget adjustment for upcoming fiscal years. 2. Scope of Services. A. The City of Palm Desert owns or leases and operates 13 parks (hereinafter for purposes of this Agreement referred to as "City Facilities" or "Parks,"). The present list of City Facilities or Parks is described in detail in Exhibit "C," attached and incorporated as if fully set forth herein. This Agreement applies to all Parks even if not listed B. This contract provides for the following services to City Facilities: the administration of a facilities reservations system ("facility reservation services") as set out on Exhibit A, attached and incorporated here; the provision of park supervision services as set out on Exhibit A, attached and incorporated here; and the provision of custodial services, as set out on Exhibit A, attached and incorporated here. The scope of services may be revised as set out in this Section for "Change Orders." Services shall be provided at the level determined by the parties from the Parks Services Matrix, attached and incorporated as Exhibit"B"hereto. C. Change Orders: The parties may change the level of services provided hereunder by written agreement of the DRD General Manager and City Manager or their designees. The Change Order shall be in the form agreed upon by them and shall set out the change in level of services (increased or decreased), corresponding change in price, the City Facilities affected, and the beginning (and ending, if applicable) dates of the change. 3. DRD Obligations. 3.1 DRD shall provide the necessary personnel, supplies, equipment, and transportation to perform the named services at the level set out in this Agreement. 3.2 DRD shall collect and handle fees as set out in Section 5 below. 3.3 DRD shall notify City immediately of any potential safety hazards to City from City Facilities. DRD has no obligation in any way to warn third parties, cure or correct potential health, safety or welfare hazards. 3.4 DRD shall notify City of any damage to or misuse of City Facilities. Examples of reportable incidents include but are not limited to graffiti, vandalism and other types of property damage. 4. City's Obligations. 4844-5656-0912.1 2 4.1 The City shall maintain all landscaping, equipment, and buildings in City Parks unless otherwise provided for a subsequent agreement (i.e. Palm Desert Community Center). City Facilities will be maintained in a clean and safe manner which allows DRD to provide the services set out herein. 4.2 The City shall provide all utilities for the City Facilities, and specifically shall allow DRD to use City trash receptacles. 4.3 City further shall have the specific obligations identified in Exhibit "A" and the payment obligations identified in Section 5, below. 5. Compensation The fees charged, retained and billed varies depending upon the type of service provided pursuant to Exhibit "A." The parties have developed a comprehensive Pricing Matrix for City payment to DRD, which Pricing Matrix is attached as Exhibit`B"hereto as if fully set forth herein(the "Pricing Matrix"). 5.1 Annual Fee Review and Adjustment: 5.1.1 DRD Fees and Charges: Annually, during its preliminary budget process DRD may review, and revise its fees and charges as set out in the Fees and Charges Manual. DRD agrees to incorporate field use fees as determined by the City Council into its Fees and Charges Manual. DRD will notify the City Manager or his designee of any proposed change in fees under this Agreement and shall use its best efforts to obtain City review and ratification prior to adoption of DRD's final budget. 5.1.2 Pricing Matrix: The amounts payable to DRD shall increase annually without further action by either party based upon the Consumer Price Index or other inflator adopted by City for increases in its fees.. In the event of an unexpected increase in the cost of supplies or materials (such as gasoline) DRD may request a one-time increase in fees to meet such increased costs. 5.2 Fees for facility reservation services: 5.2.1 DRD shall collect the City administration fees for facilities use and thereafter remit the amounts of those fees to City on a monthly basis along with a summary/documentation for the payment provided. 5.2.2 FIELD RESERVATION MANAGEMENT FEE. City shall pay DRD a field reservation management fee for the entire period of this Agreement and any extension thereof in the annual amount of set out on Exhibit `B," the Pricing Matrix, and identified as the " Field Reservation Management Fee." DRD shall invoice City monthly for the Field Reservation Management Fee, which shall be paid monthly, in arrears, within 30 calendar days of receipt of the DRD invoice. 4844-5656-0912.1 3 5.3 For Supervisory, Janitorial, and Skate Park staffing services 5.3.1 DRD shall be reimbursed for all expenses incurred on a monthly basis per the hourly rates defined in Exhibit "B," Pricing Matrix. DRD shall invoice the City monthly and provide a documented accounting of hourly charges, which shall be paid monthly, in arrears, within 30 calendar days of the receipt of DRD invoice. 6. Marketing and Promotional Materials: DRD may include City Facilities and activities under this Agreement in its marketing or promotional materials without additional consent from the City. City may include DRD and its personnel, facilities or activities under this Agreement in its marketing or promotional materials without additional consent from DRD. 7. Compliance with Laws/Non Discrimination. The services under this Agreement shall be provided in accordance with applicable local, state, and federal laws and regulations and specifically without discrimination as to protected categories of users. 8. Insurance. 8.1 DRD Insurance. DRD shall procure and maintain at all times it performs any portion of the services set out in Exhibit "A" (the "Services") the following self- insurance with minimum limits as follows: i. Commercial General Liability. Commercial General Liability Insurance that shall protect the City, and its officers, employees, officials, agents, and authorized volunteers from all claims of bodily injury, property damage, personal injury, death, advertising injury, and medical payments arising from performing any portion of the Services. (Form CG 0001 and CA 0001) (Refer to chart below.) Such insurance shall be placed by insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better or as otherwise approved by the City. ii. Automobile Liability Insurance. Commercial Automobile Liability Insurance that is at least as broad as ISO CA 0001 per occurrence which shall protect the City and its officers, employees, officials, agents, and authorized volunteers from all claims of bodily injury, property damage, personal injury, death, and medical payments arising from performing any portion of the Services. Auto liability insurance shall cover owned, non-owned, and hired autos. iii. Workers' Compensation and Employers' Liability Insurance. Workers' Compensation Insurance and Employers' Liability Insurance for all of its employees performing any portion of the Services in accordance with the provisions of section 3700 of the California Labor Code ("Workers' Compensation Statute"). If any class of employee or employees engaged in performing any portion of the Services under this Agreement are not protected under the Workers' Compensation Statute, adequate insurance coverage for 4844-5656-0912.1 4 the protection of any employee(s) not otherwise protected must be obtained before any of those employee(s) commence performing any portion of the Services. (Refer to chart below.) Type of Coverage Minimum Requirement Commercial General Liability Insurance and Any Auto Automobile Insurance, including Bodily Injury, Personal Injury, Property Damage, Advertising Injury, and Medical Payments Each Occurrence $1 000,000 General Aggregate $2 000,000 Professional Liability—not required $ -0- Workers Compensation (per accident or disease) Statutory Limits Employer's Liability—not required $-0- 8.2 DRD Proof of Insurance. The DRD shall not commence performing any portion of the Services until all required insurance has been obtained and certificates or equivalent indicating the required coverages have been delivered to the City. Certificates or equivalent Memoranda of Cover document and insurance policies or equivalent shall include the following: 8.2.1 A clause stating: "This policy shall not be canceled or reduced in required limits of liability or amounts of insurance until notice has been mailed to the City Clerk and Risk Manager, stating date of cancellation or reduction. Date of cancellation or reduction shall not be less than thirty (30) days after date of mailing notice." 8.2.2 Language stating in particular those insured, extent of insurance, location and operation to which insurance applies expiration date, to which cancellation and reduction notice will be sent, and length of notice period. 8.2.3 An endorsement stating that the City and its officers, employees, officials, agents, and authorized volunteers are named additional insured under the Commercial General Liability insurance policy. Coverage shall apply to any and all liability arising out of the work or related to the Contract. Additional insured stated under the general liability requirement shall be provided on Insurance Services Office Form CG 2010 with an edition prior to 2004, or its exact equivalent. 4844-5656-0912.1 5 8.2.4 An endorsement stating that DRD's insurance policies shall be primary and non-contributing with any insurance or self-insurance maintained by City. 8.2.5 With the exception of professional liability insurance, if applicable, all policies shall be written on an occurrence form. 8.2.6 The City and DRD each waive subrogation against the other. 8.2.7 DRD agrees to deposit with City within fifteen days Notice to Proceed of the Contract, certificates of insurance and required endorsements. There shall be no recourse against the City for payment of premiums or other amounts with respect to the insurance required by the DRD hereunder. Any failure, actual or alleged, on the part of the City to monitor compliance with these requirements will not be deemed a waiver of any rights on the part of the City. City has no additional obligations by virtue of requiring the insurance set forth herein. In the event any of said polices of insurance are canceled, DRD shall prior to the cancellation date, submit new evidence of insurance in conformance with this Section to City. In the event any policy of insurance required under this Agreement does not comply with these requirements, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by the City will be promptly reimbursed by the DRD, or the City will withhold amount sufficient to pay premium from DRD payments. 8.2.8 DRD agrees to provide immediate notice to City of any claim or loss against the DRD arising out of the services performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve the City. 8. 3. 0 City Insurance. City shall provide to DRD with the following insurance: 8. 3.1. City shall, at all times during the term of this Agreement, maintain and keep in full force and effect, the following policies of insurance or self- insurance with minimum limits as indicated below and issued by insurers authorized to do business in the State of California with an A.M. Best and Company rating level of A- or better, Class VI or better or as otherwise approved by the DRD. Commercial general liability at least as broad as ISO CG 0001 (per occurrence) $1,000,000 (general aggregate) $2,000,000. Workers' compensation in the statutory amount. 8.3.2 All insurance required by this section shall apply on a primary basis. City agrees that it will not cancel or reduce said insurance coverage and that if 4844-5656-0912.1 6 it does not keep the aforesaid insurance in full force and effect DRD may take out such insurance and pay for it at City's expense. 8.3.3 At all times during the term of this Agreement, City shall maintain on file with DRD a certificate of insurance or the equivalent from City insurer, in a form acceptable to DRD, showing that the aforesaid policies are in effect in the required amounts. The general liability policy shall contain or be endorsed to contain a provision including the DRD, its officers, agents, employees and authorized volunteers as additional insureds. 8.3.4 City shall promptly file with DRD such certificate or certificates and endorsements if applicable. Coverage for the additional insureds shall apply to the fullest extent permitted by law. No policy required by this section shall prohibit City from waiving any right of recovery prior to loss. District hereby waives such right with regard to the DRD, its officers, agents, employees and authorized volunteers. All insurance coverage and limits provided by City and available or applicable this agreement is intended to apply to the full extent of the policies. Nothing contained in this Agreement limits the application of such insurance coverage 9. Indemnification. 9.1 To the furthest extent permitted by California law, DRD shall, at its sole expense, defend, indemnify, and hold harmless the City and its officers, employees, officials, agents, and authorized volunteers (the "indemnified parties") from and against any and all demands, losses, liabilities, claims, suits, and actions (the "claims") of any kind, nature, and description, including, but not limited to, personal injury, death, property damage, and/or attorneys' fees and costs, directly arising out of, connected with, or resulting from the performance of the DRD's Services pursuant to this Agreement or from any activity, work, or thing done, permitted, or suffered by the DRD in conjunction with this Agreement, unless the claims are caused wholly by the sole negligence or willful misconduct of the City. The City shall have the right to accept or reject any legal representation that DRD proposes hereunder. 9.2 To the furthest extent permitted by California law, City shall, at its sole expense, defend, indemnify and hold harmless the DRD and its officers, agents and employees (the "indemnified parties"), from and against any and all demands, losses, liabilities, claims, suits and actions (the "claims") of any kind, nature and description, including, but not limited to, personal injury, death, property damage and/or attorneys' fees and costs, directly arising out of, connected with, or resulting from the provision of or failure to provide facilities and equipment pursuant to this Agreement, unless such claims are caused wholly by the sole negligence or willful misconduct of the DRD. The DRD shall have the right to accept or reject any legal representation that City proposes hereunder. 4844-5656-0912.1 7 10. Personnel. In order to provide the services pursuant to this Agreement, the DRD shall hire and supervise personnel in accordance with the DRD's personnel policy rules and certification requirement and the specific provisions of this Agreement. This Agreement does not and shall not be deemed to create an employment relationship between the City and DRD employees or a joint venture between the City and DRD. 11. Emergency Contacts. Each party shall provide the other with twenty-four (24) hour emergency contacts. . 12. Termination for Default: Subject to the offset provisions of Section 5.4 hereof, in the event that either party consistently and repeatedly defaults in the performance of a material term or condition of this Agreement, prior to any notice of termination, the non-defaulting party shall give notice to the defaulting party as follows: 12.1 The representative for the non-defaulting party first orally shall discuss the default with the representative of the other party. 12.2 The non-defaulting party shall give notice of the specific default(s) and the proposed cure and shall allow at least 30 calendar days in which to cure or commence a cure. In the event that public health and safety is at risk the period for cure shall be 5 or fewer calendar days. 12.3 In the event that the default is not cured or a cure commenced within the time frames in subsection (b), the non-defaulting party may give 45 days' prior written notice of termination of the Agreement. In the event that public health and safety is at risk, the notice period shall be 10 days. 13. Amendments. Except as otherwise provided for Change Orders in Section 2, or fee changes under Section 5, any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the DRD Board of Directors and the Palm Desert City Council. No waiver of any term or condition of this Agreement shall be a continuing waiver thereof. This Agreement constitutes the entire agreement of the parties as to the subject matter hereof, and supersedes any other agreements, whether written or oral. 14. Contact Persons and Notice. All notices or demands of any kind served by either party to this Agreement by the other will be in writing and will be personally delivered or mailed by registered or certified mail, return receipt requested addressed to the representative of each party as set out here: City Manager General Manager City of Palm Desert Desert Recreation District 73-510 Fred Waring Drive 45-305 Oasis St. Palm Desert, CA 92260 Indio, CA 92201 4844-5656-0912.1 8 15. Force Majeure. Performance by either party hereunder shall not be deemed to be in default, or considered to be a default, where delays or defaults are due to the force majeure including, without limitation, events of war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, epidemics, quarantine restrictions, freight embargoes or lack of transportation, weather-caused delays, inability to secure necessary labor, materials or tools, delays of any contractors, subcontractor or supplier (which are not attributable to the fault of the party claiming an extension of time to prepare or acts or failure to act of any public or governmental agency or entity) or any delay caused by a third party, including, without limitation, independent vendors and suppliers, whose performance is not within the control of the party. extension of time for any such force majeure cause shall be for the period of the enforced delay and shall commence to run from the date of occurrence of the delay. The party seeking to invoke such force majeure provision shall give written notice to the other party within five business days of the date that the force majeure event has occurred, specifying (i) the date from which the enforced delay commenced and the actual or the expected final date, as applicable, for which an enforced delay extension of time of performance is then being sought, and (ii) a description of the particular circumstances, events, facts or occurrences which have given rise to the force majeure. 16. Litigation Costs. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs in addition to any other relief granted by the court. 17. Interpretation of Agreement. The use of the words "shall or "must" or similar words within this Agreement is not intended to and does not create a mandatory duty of any kind. 18. Authority to Execute Agreement. Both the City and the DRD covenant that each individual executing this Agreement on behalf of each party is a person duly authorized to do so. 4844-5656-0912.1 9 CITY OF PALM DESERT By: Dated: Mayor ATTEST: City Clerk Approved as to form: City Attorney 4844-5656-0912.1 1 0 DESERT RECREATION DISTRICT By: Dated: President ATTEST: Clerk of the District Approved as to form: General Counsel 4844-5656-0912.1 1 1 EXHIBIT A- SCOPE OF WORK FACILITIES RESERVATIONS SYSTEM ADMINISTRATION 1. DRD is responsible for scheduling and reserving use of the City Facilities set out on Exhibit"C." 2. Scheduling shall be done pursuant to DRD Fees and Charges Manual as ratified by the City and other adopted DRD policies and procedures. DRD shall administer the reservation provisions of Chapter 11 and specifically 11.04 of the Palm Desert Municipal Code as those may be amended from time to time. DRD shall administer the reservation provisions for other City Facilities if not set out in that Chapter. As applicable, DRD shall require users requesting a reservation to use the approved forms or on-line application procedures. Where the City Facility or Park is to be used by 100 people or more, DRD additionally shall require such users to complete and meet the requirements for a "City Facility Reservation Application," including on- line procedures herein. 3. DRD shall collect a deposit, as well as cleaning and usage fees as required by the City and/or the DRD Fees and Charges Manual and shall maintain a detailed record of monies collected. DRD shall return deposits once inspection of the premises by DRD staff deems the refund as warranted. 4. With the permit holder, DRD shall inspect all deposit-reserved facilities at the beginning and close of the reserved usage, for the express purpose of verifying deposit return eligibility. PARK SUPERVISION 1. Opening and Closing Facilities to the Public: a. The opening and closing of City Facilities is subject to weather conditions and recognized emergencies. DRD shall open and close all locked City Facilities (such as parks, restrooms, sports fields, and tennis courts) as specified by Palm Desert Municipal Code Section 11.01.020 or other ordinances or regulations of the City. 2. Supervision: a. DRD shall provide for supervision of City Facilities as follows: 1. One park supervisory employee shall be on duty between 6:00 AM and 11:00 PM, Monday through Sunday. 2. One additional supervisory employee shall be on duty from 2:00 PM to 11:00 PM Friday, Saturday, Sunday, and CITY designated holidays. 4844-5656-0912.1 12 3. Additional park supervisory employees may be required as needed during scheduled events, holidays, and at other times as mutually agreed between DRD's General Manager and City Manager. DRD shall be compensated for additional park supervision staff at the hourly rate established under the Pricing Matrix attached as Exhibit"B." 4. One skate park supervisor will be on duty at the Civic Center skate park during all hours of operation/ b. Park supervision is to be provided based on the City of Palm Desert Park Inventory document, as that may be amended from time to time, and shall include, but not be limited to, the following duties: 1. Supervision of assigned areas; DRD staff shall maintain a daily log of their activities and hours of supervision provided each City Facility. 2. Post field and shelter reservations daily in designated locations. 3. Perform inspections of City facilities and maintain a written record of such inspections. The inspection form shall include any maintenance needs noted in the course of the inspection, and a log of any actions taken as a result of the inspection. Inspections shall be made available to the City upon request. 4. Carry a schedule of weekly events occurring in all park facilities at all times. 5. Pick up litter, trash and debris during supervisory visits to all parks or call for pick up, as appropriated. 6. Re-stock restroom supplies as needed. 7. Notify MUSCO Lighting to turn off field lights for energy conservation as needed. 8. Warn patrons as needed, regarding applicable City ordinances. 9. Administer and enforce the parks facilities reservations system as set out in Section A of this Agreement. 10. Greet all patrons, establish a check in time and verify reservation and instruct patrons on regulations. 11. Inspect reserved facilities after usage to determine any damages which have occurred since the last inspection. 4844-5656-0912.1 13 12. Specific Duties for the skate park: i. Administer the skate park registration process, and collect user fees. ii. Confirm that all skate park users possess a valid user card. iii.Ensure that all skate park users abide by all rules and regulations, including wearing appropriate safety gear as applicable. iv.Document all incidents or accidents in accordance with DRD policies and procedures. c. DRD's patrol and supervision staff shall: 1. Hold and maintain current certifications in first aid and CPR. 2. DRD's supervision staff shall be knowledgeable of park rules and regulations as necessary for facilities'use and shall have the ability to warn of such violations. 3. DRD's supervision staff shall be equipped with communication devices for emergency uses. 4. DRD's patrol and supervision staff and/or janitorial staff shall utilize established emergency contact numbers (including 911) when appropriate to notify public safety and/or law enforcement officials of any injury to any individual on City property, of any condition that may be considered an immediate threat to public health and safety, or of any violation of City ordinance. After notifying public safety/law enforcement officials of any incident, DRD shall immediately notify the City Manager and/or his designee of the occurrence. 5. CITY is responsible for notifying DRD of any changes to the Municipal Code. CUSTODIAL SERVICES Janitorial and custodial services are to be provided based on the City of Palm Desert Park Listing of Properties and Park Service Matrix (Exhibit "C"), and may include, but not be limited to, the following duties: 1. Restrooms: a. Daily, DRD custodial staff shall clean and sanitize all toilets, urinals, and sinks; clean and stock all paper and liquid soap dispensers; remove all stickers, tape, strings, balloons, gum, spider webs, or other debris or material attached to floors, walls, ceilings or fixtures; empty and re-line trash receptacles; and hose-wash floors and surrounding hardscapes. b. Bi-weekly, DRD shall pressure-wash the entire interior of each restroom and its surrounding hardscape. 4844-5656-0912.1 14 c. The restrooms at the following parks shall be considered a priority and shall be cleaned prior to other City Facilities: Civic Center Park (excluding the ball fields and skate park); Ironwood Park; Palma Village; Joe Mann Park; Freedom Park. Ball field restrooms shall move to the priority list when there is a scheduled event or tournament. 2. Record-keeping: a. DRD's custodial staff shall maintain a written record of daily work activities. DRD staff shall document their activities and hours of work in each park. All documentation shall be available to the City upon request. 3. Skate Parks: a. As needed, DRD shall remove litter, sweep, remove all stickers, tape, strings, balloons, gum, spider webs, or other debris or material attached to floors, walls, ceilings or fixtures; and empty and re-line trash receptacles. b. DRD shall wash tables and benches, DRD shall pressure wash all concrete surfaces at the Civic Center skate park as needed. c. Changes Order Provisions for change and revisions to services under Exhibit "A": In the event the parties wish to add services to those already provided under Exhibit "A," or to revise the nature of the services provided, the DRD General Manager and City Manager may agree to such changes in writing subject to the procedural requirements of each public agency. Such changes and the effective date thereof shall be shown on a revised and dated Exhibit "A" which shall be attached to this Agreement with the signatures of the General Manager and City Manager. All additional services provided shall be compensated at the rate set out on Exhibit"B." 4844-5656-0912.1 15 EXHIBIT B—PRICING MATRIX Facility Reservation Management Fee (Annually): $ Supervision Fee (Hourly Rate): $ Janitorial Fee (Hourly Rate): $ Skate Park Fee (Hourly Rate): $ EXTRA WORK: CONTRACTOR shall provide the staff and equipment to perform the following additional work at the prices indicated below. 1. Pressure wash restroom interior $ 2. Pressure wash Dog Park $ 3. Clean a tennis court with a water broom $ 4. Clean a basketball court with a water broom $ 5. Drag and water baseball field infield $ 6. Pressure wash a playground $ 7. Additional labor(per hour) $ Position: $ Position: $ Position: $ Position: $ 4844-5656-0912.1 16 EXHIBIT C-PARK SERVICES MATRIX City of Palm Deserark Inventory Park Owner/ Facility Park Classification Acreage Amenities Administrator Name Current Parks Cahuilla Hills Open Space 26+/- City 5,6,11,14,16,20 Park Cap Homme / Ralph Adams Open Space 27+/- City 14,16,20 Park Civic Center Regional 70+/- City 1,2,3,4,5,6,8,11,12,13,14,15,17,18,19,22 Park Community Neighborhood 1+/- City 11,14,23 Gardens Freedom Park Regional 14+/- City/School District 1,2,3,4,5,7,8,11,13,14,15,17,18 Hovley Soccer Community 15+/- City 2,7,8,9,10,11,13,14,15,21 Park Ironwood Park Community 9+/- City 8,11,14,15,20 Joe Mann Park Neighborhood 1.5+/- City 2,4,8,11,14,15,17 Magnesia Neighborhood 8+/- City/School District 1,3,7,8,11,14,15 Falls Park Palma Village Neighborhood 1.37+/- City 2,4,8,11,14,15 Park University Neighborhood 2.25+/- City 11,17 Dog Park University Neighborhood 2+/- City 2,8,11,14,15 Park East Washington Charter School Neighborhood 2+/- School District 2,7,8,14,15 Park Future Parks Portola&I-10 Regional 20+/- City TBD Park University Neighborhood 4.2+/- City TBD Park Central University Neighborhood 2.1+/- City TBD Park West Amenities 1=Baseball 6=Pickleball 11=Restrooms 16=Hiking Trails 21=Frisbee Golf 2=Basketball 7=Soccer 12=Amphitheater 17=Dog Park 22=Community Center 3=Football 8=Open Grass/Turf 13=Concessions 18=Skate/BMX 23=Garden Plots 4=Volleyball 9=Horseshoes 14=Picnic Area 19=Aquatic Center 5=Tennis 10=Petanque 15=Playground 20=Native Open Space 4844-5656-0912.1 17 Park Classification: Janitorial Services: Ambassador Services: Neighborhood Park: 1 1,2,3,4 Open Space Park: N/A 1,2,3,4 Community Park 1,3 1,2,3,4,5,6,7,8,9 Regional Park 1,3 1,2,3,4,5,6,7,8,9 1,2,3,4,5,6,7,8,9,10,11,12,13,14 Regional-Civic-Center Park: 2'3 15,16 Janitorial Services: Ambassador Activities: 1=Daily Restroom janitorial services including but not limited to:cleaning all toilets,sinks, 1=Continously monitor&patrol city 10=Provide dedicated skate park floors,walls,stall dividers,emptying trash parks attendant during skate park receptacles,stocking of supplies,and operating hours documentation of all activities. 2=1.5 Daily Restroom janitorial services including but not limited to:cleaning all toilets, 2=Pickup trash,litter and debris during 11=Remove litter,trash and debris sinks,floors,walls,stall dividers,emptying trash attached to any floors or walls at receptacles,stocking of supplies,and supervisory visits skate park. documentation of all activities. 3=Event driven or as needed Restroom 3=Inform park users of all applicable city janitorial services including but not limited to: ordinances,when necessary coordinate 12=Powerwash entire skate park cleaning all toilets,sinks,floors,walls,stall with local authorities(i.e.Code facility quarterly dividers,emptying trash receptacles,stocking of Compliance,Police,Animal Control) supplies,and documentation of all activities. 4=Thoroughly document,and report to 13=Wash skate park tables and the City all supervision activites and accurrences benches every other day. 5=Administer and enforce the parks 14=Administer the skate park facilities reservations system registration card process. 6=Make contact with all guests with 15=Assure that all skate park users reservations and instruct guests on regulations posses a valid user card. 7=Post field and shelter reservations 16=Assure that all skate park users abide by all rules and regulations. 8=Inspect reserved facilities after usage to determine compliance 9=Coordinate sports lighting with Musco,based on field useage 4844-5656-0912.1 18 • fq\ F l 4 ..ie._. fin. - _- • •• L2. 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JNr ( a,, , '�,, a. . f..fl.t - ' ---01. iiirt" r_ ... ..., . .,..4. ,i. . 4 7 _ ,. irint. ♦ 1,1 ..A- ,1„,„ -—..IC._ y :� il i ` ', - . h. .. `-,am i_-1_1-__ ',I_,P'.'-,4..-1- _',..v,r,;,,,C'.-l.-/',,:.7=,... 1 j = J ' A_ _-.._i _I -:.. .- 77 ` t - .. 4 `JI tea. /}�- __ • '-. � e _ 1 1 .- lam.j`� ` - _ ••) r - � •...I �i�_�-- .., . tip . \ 11 I I I 1 . - _ . \ • •, lifia .... 01.. /t . . . ii„.1 , - .4 .I , - ,,,. ...., \ 1 - I k "I:" 0 1 . . i - ..., „„,„ i 1' ' ON III. r ar = : 0, , • • • 16100.... , 1 PDAC August 2012 Month End Report Income Rental _ Admission Program _ Food Beverage _ Retail Total $4,665 $48,918 $11,653 $9,249 $3,437 $1,835 $79,757 Daily Admission Numbers Tran Type Description August 1-31 100 - Resident: 13-59 1015 101 -Non-Resident: 13-59 2032 102—Resident: Yth/Snr 643 103 —Non Resident: Yth/Snr 1232 104—Resident: 2-5 237 105 —Non Resident: 2-5 656 Totals 5818 25 Punch Monthly Use = 377 3Mo. Card Monthly Use= 113 1Yr. Card Monthly Use= 25 August 2012 averaged- 204 per day Program participants registered August 1-31 = Private Swim Lessons =26 Swim Lessons =79 Masters = 20 with registrations and drop-ins Water Walking= 5 per day average Aerobics = 99 drop-ins throughout the month Splash Ball=4 Rec Swim Team=6 Diving= 6 Lane Rentals = times per month Palm Desert Swim Club =26 Scorpion Water Polo= 9 Xavier High School= 10 Party Rentals = 12 August Highlights • The swim team is growing growing growing. It is very fun watching all these kids learn and improve in their swimming and in competition. Three of our swim team swimmers went to JO competition and had great swims. As the team matures I'm confident the swimmers will set some records. • The Palm Desert Aquatic Center had a busy August in terms of outside groups utilizing the facility. The Palm Desert Learning Tree, Desert Recreation District, YMCA and Xavier High School were among some of the groups utilizing the facility on a weekly basis. • Concessions were popular this summer. We have introduced some new foods and drinks including: Healthy Snack Boxes, Iced Coffee, Party Drinks, and Beach House Yogurt. These were well received with the popularity of the iced coffee being the biggest surprise. PALM DESERT AQUATICS CENTER EXECUTIVE SUMMARY FY 2012-13 MONTH FY11/12 FY 11/12 FY 12/13 FY 12/13 MONTHLY EXPENSES REVENUES EXPENSES 1 INCOME +/- I JULY $ 126,087.59 $ 141,418.00 $ 132,938.86 $ 119,740.00 $ (13,198.86) AUGUST $ 135,263.12 $ 98,335.00 $ 134,009.69 $ 79,757.00 $ (54,252.69) SEPTEMBER $ 115,103.82 $ 45,272.00 $ 986.55 $ (986.55) OCTOBER $ 97,453.85 $ 30,834.00 $ - $ - NOVEMBER $ 88,592.23 $ 15,334.00 $ - $ - DECEMBER $ 84,562.07 $ 12,877.50 $ - $ - JANUARY $ 88,284.60 $ 16,748.00 $ - $ - FEBRUARY $ 83,687.32 $ 19,551.00 $ - $ - MARCH $ 93,816.28 $ 33,123.00 $ - $ - APRIL $ 101,343.08 , $ 62,647.00 $ - $ - MAY $ 106,501.18 $ 69,213.50 $ - $ - JUNE $ 152,410.97 $ 119,738.00 $ - $ - TOTAL $ 1,273,106.11 $ 665,091.00 $ 267,935.10 $ 199,497.00 1 (68,438.10) Page 1 of 2 Activities Totals Report Sep27, Activity Site: Palm Desert Activity Start Date: From Sep 1,2012:To Sep 30,2012 Activity Status: Open Grouped by Activity Category Metrics Enrollments ActivityCategory 0_ (1)Start Date End coCI) o L -o Number-Name Date Day and Time Season Term o m m o m 8 m o �, fl 2 Q Z �' E- o CJ d 2 H O Dance 1452-Ballroom Dancing Sep 4,2012-Oct 9,2012 Summer 2012 04- 5 40 10.50 6 13 2 15 35.7% 18.1% 0 0 0 25 Tu at 07:00 PM September 1437-Beginning Ballet Sep 8,2012-Sep 29, Summer 2012 04- 3 12 3.00 4 4 0 4 9.5% 4.8% 0 0 0 8 2012 September Sa at 10:00 AM 2846-Beginning Belly Dancing(6 Sep 24,2012-Oct 29, Fall 2012 01 -October 5 40 6.00 6 5 2 7 16.7% 8.4% 0 0 0 33 weeks) 2012 M at 07:10 PM 2843-Belly Dancing Intermediate(Sep 24,2012-Oct 29, Fall 2012 01 -October 5 40 6.00 6 0 1 1 2.4% 1.2% 0 0 0 39 weeks) 2012 M at 06:00 PM 1429-Dance, Play&Pretend Sep 8,2012-Sep 29, Summer 2012 04- 5 12 3.00 4 3 2 5 11.9% 6.0% 0 0 0 7 2012 September Sa at 09:00 AM 1415-Progressive Line Dancing Sep 6,2012-Sep 27, Summer 2012 04- 5 40 0.00 0 7 3 10 23.8% 12.0% 0 0 0 30 2012 September Th at 06:45 PM Sub-totals for Dance: 28 184 28.50 26 32 10 42 0 0 0 142 Health&Fitness 2940-Boot Camp-Fall into FitnessSep 24,2012-Oct 19, Fall 2012 01 -October 0 N/A 12.00 12 0 0 0 0.0% 0.0% 0 0 0 2012 M W F at 05:30 AM 2941 -Boot Camp-Fall into FitnessSep 24,2012-Oct 19, Fall 2012 01 -October 0 N/A 12.00 12 0 0 0 0.0% 0.0% 0 0 0 2012 M W F at 08:30 AM 1420-Salsaerobics Sep 4,2012-Sep 27, Summer 2012 04- 5 35 8.00 8 1 1 2 100.0 2.4% 0 0 0 33 2012 September Tu Th at 08:15 AM Sub-totals for Health&Fitness: 5 35 32.00 32 1 1 2 0 0 0 33 Martial Arts 1411 -Tae Kwon Do Sep 5,2012-Sep 28, Summer 2012 04- 10 25 16.00 8 10 6 16 100.0 19.3% 0 0 0 9 2012 September 0/0 W F at 06:00 PM Sub-totals for Martial Arts: 10 25 16.00 8 10 6 16 0 0 0 9 Music 1465-Beginning Guitar Sep 5,2012-Oct 3,2012 Summer 2012 04- 5 20 5.00 5 2 0 2 100.0 2.4% 0 0 0 18 W at 07:00 PM September Sub-totals for Music: 5 20 5.00 5 2 0 2 0 0 0 18 Sports 2428-Coed Open Recreational Sep 7,2012-Sep 28, Summer 2012 04- 18 N/A 28.00 14 0 0 0 0.0% 0.0% 0 0 0 Volleyball 2012 September M F at 06:00 PM Page 2 of 2 Activities Totals Report Sep27, Activity Site: Palm Desert Activity Start Date: From Sep 1,2012:To Sep 30,2012 Activity Status: Open Grouped by Activity Category Metrics Enrollments ActivityCategory co0_ (1), Start Date End x oCI) L -o Number-Name Date Day and Time Season Term o m m o m o m (7) m m a 2 Q Z �' E- o(7 d 2 H O Sports 2878-Fencing for Beginners Sep 26,2012-Nov 28, Fall 2012 01 -October 6 N/A 10.00 10 0 0 0 0.0% 0.0% 0 0 0 2012 W at 04:00 PM 2898-Tennis Instruction/Ages 7-Sep 8,2012-Oct 13, Fall 2012 01 -October 3 10 6.00 6 2 1 3 60.0% 3.6% 0 0 0 7 2012 Sa at 08:30 AM 2899-Tennis Instruction/Ages 9-$0p 8,2012-Oct 13, Fall 2012 01 -October 3 10 6.00 6 1 1 2 40.0% 2.4% 0 0 0 8 2012 Sa at 07:30 AM Sub-totals for Sports: 30 20 50.00 36 3 2 5 0 0 0 15 Staff Training 2445-CPR/AED Training Sep 29,2012-Sep 29, Summer 2012 04- 0 16 4.00 1 11 1 12 75.0% 14.5% 0 0 0 4 2012 September Sa at 08:00 AM 2452-First Aid Training Sep 29,2012-Sep 29, Summer 2012 04- 0 16 4.00 1 4 0 4 25.0% 4.8% 0 0 0 12 2012 September Sa at 01:00 PM Sub-totals for Staff Training: 0 32 8.00 2 15 1 16 0 0 0 16 Grand Totals: 78 316 139.50 109 63 20 83 0 0 0 233 RS II Page : 1 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Palm Desert Community Center Gymnasium Gymnasium-Palm Desert CC 30 340.00 1 10.00 3.33% 2.94% 0 (PDGYM) Facility Type Sub-Total: 30 340.00 1 10.00 3.33% 2.94% 0 Palm Desert Community Center Room Multipurpose Room-Palm Desert CC 30 340.00 24 113.00 80.00% 33.24% 1806 (PDMULTI) Palm Desert Community Center Room Tiny Tot Room-Palm Desert CC 30 340.00 19 70.50 63.33% 20.74% 587 (PDTOT) Facility Type Sub-Total: 60 680.00 43 183.50 71.67% 26.99% 2393 Palm Desert Community Center Kitchen Kitchen(PDKITCHEN) 30 340.00 1 9.00 3.33% 2.65% 200 Facility Type Sub-Total: 30 340.00 1 9.00 3.33% 2.65% 200 Palm Desert Community Center Basketball Court Basketball Half Court 1 -Palm Desert 30 340.00 1 1.00 3.33% 0.29% 0 (PDBBALL1) Facility Type Sub-Total: 30 340.00 1 1.00 3.33% 0.29% 0 Palm Desert Community Center Volleyball Court Indoor Volleyball Court 1-Palm Desert 30 340.00 7 14.00 23.33% 4.12% 0 (PDVBALL1) Palm Desert Community Center Volleyball Court Indoor Volleyball Court 2-Palm Desert 30 340.00 7 14.00 23.33% 4.12% 0 (PDVBALL2) Facility Type Sub-Total: 60 680.00 14 28.00 23.33% 4.12% 0 Center Sub-Total: 210 2,380.00 60 231.50 28.57% 9.73% 2593 Page : 2 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Civic Center Park Pavilion Pavilion 1-Civic Center Park 30 510.00 1 17.00 3.33% 3.33% 35 (CCPAV1) Civic Center Park Pavilion Pavilion 2-Civic Center Park 30 510.00 4 65.00 13.33% 12.75% 245 (CCPAV2) Civic Center Park Pavilion Pavilion 3-Civic Center Park 30 510.00 4 64.00 13.33% 12.55% 185 (CCPAV3) Facility Type Sub-Total: 90 1,530.00 9 146.00 10.00% 9.54% 465 Civic Center Park Softball Field Softball Field 1-Civic Center Park 30 450.00 21 59.00 70.00% 13.11% 2500 (CCFLD1) Civic Center Park Softball Field Softball Field 2-Civic Center Park 30 450.00 21 59.00 70.00% 13.11% 2500 (CCFLD2) Civic Center Park Softball Field Softball Field 3-Civic Center Park 30 450.00 22 63.00 73.33% 14.00% 2550 (CCFLD3) Civic Center Park Softball Field Softball Field 4-Civic Center Park 30 450.00 21 59.00 70.00% 13.11% 2500 (CCFLD4) Facility Type Sub-Total: 120 1,800.00 85 240.00 70.83% 13.33% 10050 Civic Center Park Tennis Court Tennis Court 1-Civic Center Park 30 510.00 4 3.00 13.33% 0.59% 40 (CCTNS1) Civic Center Park Tennis Court Tennis Court 2-Civic Center Park 30 510.00 4 8.00 13.33% 1.57% 80 (CCTNS2) Facility Type Sub-Total: 60 1,020.00 8 11.00 13.33% 1.08% 120 Civic Center Park Amphitheater Amphitheater-Civic Center Park 30 480.00 3 49.00 10.00% 10.21% 950 (CCAMPH) Facility Type Sub-Total: 30 480.00 3 49.00 10.00% 10.21% 950 Civic Center Park Outdoor Area Outdoor Area(CCOA) 30 510.00 3 3.00 10.00% 0.59% 0 Facility Type Sub-Total: 30 510.00 3 3.00 10.00% 0.59% 0 Center Sub-Total: 330 5,340.00 108 449.00 32.73% 8.41% 11585 Page : 3 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Hovley Soccer Park Soccer Field Soccer Field 1-Hovley Soccer Park 30 480.00 30 156.00 100.00% 32.50% 2910 (HVSCR1) Hovley Soccer Park Soccer Field Soccer Field 2-Hovley Soccer Park 30 480.00 29 141.00 96.67% 29.38% 2890 (HVSCR2) Hovley Soccer Park Soccer Field Soccer Field 3-Hovley Soccer Park 30 480.00 26 144.75 86.67% 30.16% 2950 (HVSCR3) Hovley Soccer Park Soccer Field Soccer Field 4-Hovley Soccer Park 30 480.00 29 143.75 96.67% 29.95% 3250 (HVSCR4) Hovley Soccer Park Soccer Field Soccer Field 5-Hovley Soccer Park 30 480.00 29 143.75 96.67% 29.95% 3250 (HVSCR5) Facility Type Sub-Total: 150 2,400.00 143 729.25 95.33% 30.39% 15250 Center Sub-Total: 150 2,400.00 143 729.25 95.33% 30.39% 15250 Page : 4 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Freedom Park Soccer Field Soccer Field-Ronald Regan(FDMSCR) 30 480.00 7 8.00 23.33% 1.67% 170 Facility Type Sub-Total: 30 480.00 7 8.00 23.33% 1.67% 170 Freedom Park Football Field Football Field A(FDMFBALLA) 30 480.00 3 3.00 10.00% 0.63% 0 Freedom Park Football Field Football Field(FDMFF) 30 480.00 5 7.00 16.67% 1.46% 215 Facility Type Sub-Total: 60 960.00 8 10.00 13.33% 1.04% 215 Center Sub-Total: 90 1,440.00 15 18.00 16.67% 1.25% 385 Page : 5 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Olsen Community Park Soccer Field Soccer Field 1-Olsen Park(OLSSCR1) 30 480.00 4 37.00 13.33% 7.71% 65 Facility Type Sub-Total: 30 480.00 4 37.00 13.33% 7.71% 65 Center Sub-Total: 30 480.00 4 37.00 13.33% 7.71% 65 Page : 6 of 6 Facility / Equipment / Instructor Utilization Sep27,2012 4:24 PM Reservation Date: From Sep 1,2012 through Sep 30, 2012 Reservation Site: Palm Desert Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Portola Community Center Room Multipurpose Room A-Portola CC 20 260.00 21 79.00 105.00% 30.38% 877 (PORMPRA) Portola Community Center Room Multipurpose Room B-Portola CC 20 260.00 15 47.50 75.00% 18.27% 860 (PORMPRB) Facility Type Sub-Total: 40 520.00 36 126.50 90.00% 24.33% 1737 Center Sub-Total: 40 520.00 36 126.50 90.00% 24.33% 1737 Grand Total: 850 12,560.00 366 1,591.25 43.06% 12.67% 31615 RS II Net Revenue Report By POS_Sep 27,2012 4:30 PM POS Product Name POS QTY PD Line Dance 45 Walk In PD Salsaerobics 3 Walk In PD Walk-Ins 185 Grand Total: 233 RS II cnP.yljgr.ie«e Schuler as/a