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HomeMy WebLinkAbout2012-04-03 PRC Regular Meeting Agenda Packet '•••... CITY OF PALM DESERT RL CEiyF'^ 105 PARKS AND RECREATION COMMISSION =r � i MAR30 A 8 I0 : POSTED AGENDA ..IT1r OF PALM DESERT IC WORKS DEPARThE%esday April 3, 2012 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, FEBRUARY 7, 2012. Rec: Approve as presented Action. V. NEW BUSINESS A. USER FEES FOR YOUTH SPORTS LEAGUES VI. CONTINUED BUSINESS A. CAHUILLA HILLS PARK PICKLEBALL COURTS POSTED AGENDA PARKS AND RECREATION COMMISSION APRIL 3, 2012 VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. DOG PARK USERS GROUP MEETING B. PALM DESERT YOUTH SPORTS ASSOCIATION LEAGUE C. PALM DESERT AQUATIC CENTER D. FAMILY YMCA OF THE DESERT E. DESERT RECREATION DISTRICT - Program Updates - Facilities Use IX. STAFF AND COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 30th day of March 2012. ertha A. nzalez, R ording S retary 2 CITY OF PALM DESERT 1.31�'•' .:% MINUTES PARKS AND RECREATION COMMISSION t.4, REGULAR MEETING "'•�� = f TUESDAY, FEBRUARY 7, 2012 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chairman Jerry Dawson Commissioner Randy Guyer Vice Chair Kim Housken Commissioner Michael Barnard Commissioner Dean Dowty Commissioner Deborah Hall Commissioner Mary Helen Kelly Commissioner Raymond Rodriguez Commissioner Christopher Thomas Ex-Officio Members Rob Ballew, YMCA of the Desert Jeff Ronci, Desert Recreation District Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Karen Creasy, YMCA of the Desert Laura McGalliard, Desert Recreation District Robert A. Spiegel, Councilman Sherry Barkas, The Desert Sun 1 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 Before initiating the meeting, Chairman Dawson introduced and welcomed the Commission's new ex-officio members: Mr. Rob Ballew of the YMCA and Mr. Jeff Ronci of the Desert Recreation District. III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JANUARY 10, 2012 Approve as presented Upon a motion by Commissioner Thomas, second by Commissioner Kelly, and an 8-0 vote of the Commission Board, the Consent Calendar was approved as presented. V. NEW BUSINESS A. PARKS CIP BUDGET FY 2012-2013 Mr. Ryan Stendell presented an overview of the CIP Budget Project list, which included the projects for the Aquatic Center: the Renovation of the Retention Basin, Permanent Shading, and Colorado Timing System. Future improvements to the Portola (North Sphere) Park included the addition of a Pickleball Complex and a Two-Acre Dog Park; both which are currently unfunded. Commissioner Housken asked of any plans to address the Olsen Field lights, which, according to her, are too high and extremely bright. Mr. Spencer Knight stated that staff submitted a white paper to replace the light poles due to their deterioration; height will be addressed during the process. Mr. Stendell noted that the Cahuilla Hills Park Beginners Trail Project is not listed because he expects it to be a volunteer project with little to no cost. When the project gets approved, it will be returned to the Commission for review. Responding to Chair Dawson's inquire, Mr. John Wohlmuth stated that Desert Sands Unified School District has indicated that the City will be allowed to use the Palm Desert High School fields when they are not in use by the school. He added that the fields, including a new soccer field, will be completed in approximately six months. Responding to Chair Dawson's inquiry, Mr. Stendell stated that the Commission had agreed at a previous meeting that the Extreme Skateboarding Project was too expensive and unnecessary. Funds are available, but not for 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 such a large expansion. However, after speaking with the skate park users, he believes the skate park needs to be updated. Therefore, a Request for Proposals (RFP) to revamp the skate park in an amount not to exceed $50,000 will be issued. If an additional area is needed, the project will be returned to the Commission for discussion. Mr. Wohlmuth reminded the Commission that most parks were funded by the Redevelopment Agency (RDA). With its elimination, some funds are no longer available. Future projects may need to be funded by Quimby and/or the park fees. He noted that Quimby fees are collected from the developers, but with the lack of development, few fees are being collected. Mr. Wohlmuth added that next year's budget may need to be reduced by $1.3 million, so the City needs to be cautious on how funds are spent. He clarified that the maintenance of the parks is not in jeopardy since it gets paid by the general fund. VI. CONTINUED BUSINESS A. PROPOSED CHANGES TO THE COMMISSION BY-LAWS Mr. Stendell presented the newly, approved Commission By-laws, which reflect the addition of the two ex-officio members and changes that were presented at the last meeting. He noted that Chair Dawson provided a list of additional changes and the only concern is having the master plan reviewed every five years, since it might require hiring a consultant. He stated that the master plan requires to be updated every few years; however, it does not pertain to the parks section. Chair Dawson clarified that his intention was to have the Commissioners review the plan every five years to determine if any concerns needed to be addressed. Commissioner Housken asked for the statement "unless additional time is authorized by the Commission" to be added under Article X: Addressing the Commission. Mr. Stendell will present a draft of the By-laws with the proposed changes and/or additions, along with a copy of the master plan to the Commission for review at a future meeting. The Commission agreed and the item was continued. VII. OLD BUSINESS NONE 3 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 VIII. PRESENTATIONS AND UPDATES A. JW MARRIOTT WATER PARK PRESENTATION Mr. Wohlmuth reported that the Marriott has been undergoing a few renovations for a number a years. The Marriott seeks to attract more families and convention business while enhancing the drive-in market and room rentals during the off-season. They are proposing to add a new water park to their amenities and clarified that it will only be available to their guests. The Marriott has asked the City Council to contribute $1 million of the $9 million it will cost to construct the water park and other children activities. The purpose of the Marriott's owner is for the City to commit to the project in order to invest the remaining $8 million. Mr. Wohlmuth stated that the agreement between the City and Marriott will be through a measured increase in TOT. In other words, if new business or additional TOT increases, the City shares it with the Marriott by providing them the incremental increase in TOT back against the $1 million. If the TOT does not increase, the City will not be required to pay any of the $1 million. The City Council has approved this concept; therefore, staff is currently working on the agreement. He noted that the City is living a new day in business and without its main economic development tool, the RDA, creative solutions such as this must be considered. Councilman Spiegel reminded the Commission that the Marriott is largest hotel in the valley, but it doesn't offer many amenities for children. By adding this park, the Marriott feels it will bring in more business. The City of Palm Springs has been doing this for many years and their hotel occupancy tax has increased 22% even during this down economy. According to Councilman Spiegel, hotels help drive the economy in this valley; therefore, the City is looking into adding more of them. B. WHITEWATER TRAIL UPDATE Mr. Stendell attended a meeting with CVAG where discussion of a $70 million trail project that runs from Desert Hot Springs to North Shore took place. However, CVAG is still in the process of acquiring funds and the project is still in its conceptual stage; therefore, they are no real details at this point. CVAG is using the Whitewater Channel study the DRD conducted and both agencies have met with recreational providers from the Coachella Valley to identify ways that will allow the project to work. He stated that the project could be successful, but it has many hurdles to overcome. 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 In addition, there are plans for a Palm Desert Bike Path that will run along the railroad tracks; however, the environmental study is still in process. Mr. Ballew stated that in the past Mr. Mark Greenwood had indicated that this project was not possible due to the golf courses and private land it crosses. Mr. Stendell stated that CVAG is still in the process of identifying the areas where Coachella Valley Water District has easements; areas with a golf course; and how to avoid problem areas. Mr. Wohlmuth stated that of the $53 million that went to South Coast Air Quality Management District (SCAQMD) 30% needs to come back to the Coachella Valley; 40% needs to go to environmental justice area, the under serve like Desert Hot Springs; the remaining will be for SCAQMD to use in their entire district. In order to receive the $53 million, Mr. Stendell stated that the funds need to be used on projects that will improve the air quality (i.e. Golf cart routes); therefore, there needs to be a clear idea of where the money would be used. C. PALM DESERT AQUATIC CENTER Ms. Karen Creasy reported that it has been an exciting winter for the Aquatic Center; nonetheless, it is now in the process of returning to its recreational phase. She continued by highlighting the Aquatic Center's recent activities: • December's Polar Plunge event was very successful. • Focus is on marketing and publicity due to the newness of the facility. A booth at the Date Festival and couple of billboards are underway. • The Aquatic Center's Spring-Summer catalog will soon be released. • The new YMCA website will include a strong Aquatic Center component. • Thanks went to Ms. Sherry Barkas, Desert Sun, for the news article featuring the Aquatic Center. • Party rentals for the warmer months have increased. • They are collaborating with physical therapists and keeping an open communication with the Joslyn Center; water aerobics has become very popular. • In the process of hiring additional staff for the summer months • The center is hosting the Senior Games and continues to have a great partnership with the College of the Desert. Mr. Stendell added that the Aquatic Center expenditures have been kept down; therefore, the center is at a 53% recovery and $90 thousand ahead of the projected shortfall. 5 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 D. FAMILY YMCA OF THE DESERT Mr. Rob Ballew reported that Youth Basketball had 275 participants and Spring Flag Football registrations are currently in process. The Y- Campaign to support kids that cannot afford the YMCA will be February 16, 2012, through March 22, 2012. The YMCA hopes to raise $375 thousand. The Easter Egg Hunt and Healthy Kids Day will be on Saturday, April 7, 2012, beginning at 9:00am. The event has been coordinated with the Westfield Mall's Easter Egg Hunt to avoid holding the events at the same time. In addition, all the Marriott properties are holding a golf tournament on April 13, 2012. Every year, the Marriott chooses a non-profit organization and this year they have chosen the YMCA. On May 3, 2012, the YMCA will have its own golf tournament at the Desert Springs Marriott. Mr. Ballew will notify everyone when the new YMCA website is launched. E. DESERT RECREATION DISTRICT Mr. Jeff Ronci stated that the Desert Recreation District is currently focused on the International Sports Festival, which has approximately 800 registrations. The Women's Volleyball has 16 teams; Pickleball has 170 individual registrants; swimming has 41; Table Tennis has 45; and Shuffleboard has 40 registrations. Mr. Tom Flores, who used to be a quarterback for the Kansas City Chiefs and later the head coach for the Raiders, will be the guest speaker on Friday, February 16, 2012. Mr. Ronci presented a letter from family in Alpine, CA expressing the significance of last year's Soapbox Derby Race. This year's Soapbox Derby will be held February 26, 2012. He announced that new activities are coming in May, including the launch of a Facebook Page. In addition, the DRD has started to keep a record of the Civic Center's dog park usage. To date, between January 18 and January 23, 2012, from 9:00 a.m. through 3:00 p.m. there were 178 dogs in the small park and 213 dogs in the large dog park area. The DRD has found that although the children activities are doing well, the adult activities are not. Therefore, they will carefully examine all the activities in order to create new ones that will attract more adults. He noted that the registration report is separate from the drop-ins report and there are more drop-in than registered participants. 6 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 Mr. Jeff Ronci presented the monthly facilities and programming reports as follows: Program /Activity Residents Non- Total Residents Participation After School Club House 30 113 143 Ballroom Dancing 6 5 11 Beginning Ballet 3 2 5 Beginning Belly Dancing 6 1 7 Beginning Guitar 7 3 10 Belly Dancing Advanced 1 4 5 CPR/AED Training 2 1 3 Cycling 101 6 0 6 First Aid Kit 1 2 3 Full Potential Basketball 1 0 1 Progressive Line Dancing 0 1 1 Rec Route 0 52 52 Salsa Aerobics 2 2 4 Swing &Salsa 0 1 1 Tae Kwon Do 8 7 15 Tiny Tots 10 21 31 1 Women's Recreational 5 1 6 Yoga 3 3 6 Membership/ Facilities Attendance Reservations Community Center 120 Pavilionl 1 Pavilion 2 1 Civic Center Softball Field 40 Amphitheater 1 Outdoor Area 11 Soccer Field 28 Freedom Park Softball Field 30 Freedom Park Football Field 13 Skate Park 278 Bike Park 264 Tennis Courts 1204 VIII. COMMISSIONER COMMENTS - Chair Dawson reminded the Commissioners of the mandatory ethics training. They have three days to register for the class or take it online. He continued by stating that he considers this Commission to be successful due to the following: • The excellent attendance of the Commissioners and their engagement in all the activities and topics; • The involvement of the YMCA and Desert Recreation District; 7 PARKS AND RECREATION COMMISSION APPROVED MINUTES FEBRUARY 7, 2012 • Attendance of the City Manager, City Councilmember, and senior staff to provide incite and help the Commission; • Leadership of Mr. Ryan Stendell, who organizes the Commission, and minutes of Mrs. Bertha Gonzalez, who makes the Commission legal and organized; and • The involvement of Ms. Sherry Barkas of the Desert Sun, which is the communication outlet to the public. • Commissioner Housken added the leadership of the Commission's Chairman. - Councilman Spiegel visited the University Dog Park and found it to be very busy with approximately 40 visitors and no available parking. In addition, he received a call asking if anything could be done to keep dogs out of the Washington Charter School, since she walks the grounds every morning to pick up the dog droppings. - Commissioner Thomas stated that pickleball registrations in the ISF will probably exceed 180, with players from as far away as Michigan. He asked if discussion of the usage of the Cahuilla Hills Park tennis court can be added to the next agenda. He was also informed that the installation of the Cahuilla Hills Park restroom is on the City Council Agenda for the meeting of February 23, 2012. - Mr. Stendell reported that the Dog Park Users Group meeting will be on February 14, 2012, which is Valentines Day. He will see if changing the date will be wise and asked if anyone was interested in attending the meeting. If the date gets changed, Mr. Ballew volunteered to attend. IX. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 9:37 a.m. Bertha A. Gonzalez, Recording Secretary 8 CITY OF PALM DESERT DEPARTMENT OF PUBLIC WORKS PARKS & RECREATION COMMISSION STAFF REPORT SUBJECT: COLLECTION OF USER FEES FOR YOUTH SPORTS LEAGUES SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: April 3, 2012 With the current financial situation, user group fees have been a large topic of discussion and debate within all local jurisdictions. City staff has recently discussed this topic with the City of La Quinta, City of Indio and Desert Recreation District for youth sports, which includes baseball/softball, soccer, and football. The City of La Quinta recently adopted a policy (copy attached) that allows them to collect a user fee per player within each league. Anticipating this item would surface during the last FY 2010-11, Spencer Knight, Landscape Manager, created separate line items in our maintenance contracts, so the direct maintenance costs associated with our sports facilities could be easily identified. We can easily estimate what the fixed costs for running these facilities are; however, we are still accumulating and tracking the indirect costs. Indirect costs include City staff time, assisting sports leagues with minor repairs and/or scheduling support by the DRD. One of the goals during the current fiscal year has been to make the sports leagues more self sufficient. A recent example is the repair of one of the snack bar's ice machine. In the past, the City would have paid for the repair without reaping the benefit of the revenue taken in during operations. Giving the responsibility of minor maintenance occurrences like this to the sports leagues will help our bottom line and provide a certain level of responsibility to each league. The question of whether or not to charge the users of our sports fields is a policy decision that the Parks and Recreation Commission and City Council would need to carefully consider. Although, staff is now tracking all staff time and indirect costs associated with running our sport filed facilities, at this time, staff does not have the actual operational costs. However, we have been able to reasonably manage maintenance costs and bring down minor repairs throughout the year. Therefore, staff recommends that we continue to monitor and report back to the Commission in time for the FY2013-14 budget preparation. o``�a(�u.wra`�,cy��o -- s will, 4 eacriathiret, oy ) AGENDA CATEGORY: COMMISSION MEETING DATE: March 12, 2012 BUSINESS SESSION: _1_ CONSENT CALENDAR: ITEM TITLE: Consideration to Recommend the Implementation of Youth Sports Fees STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the Commission. FISCAL IMPLICATIONS: The direct cost of annual field maintenance of the Sports Complex, La Quinta Park, and Colonel Paige sports fields is approximately $300,000 annually to maintain 38.75 acres. This cost includes contract park maintenance, in-field mix, and sports lighting. The City pays for the water at La Quinta Park. The water at the Sports Complex and Colonel Paige are paid by Desert Sands Unified School District as part of the Joint Use Agreement. This cost does not include indirect costs of contract oversight by staff or park equipment repair and replacement funding. BACKGROUND AND OVERVIEW: In the last decade, many cities in California and across the country have implemented sports player fees to help defray the increasing costs of sports facilities. Several cities in the Coachella Valley are currently assessing user fees for their 501 (c)(3) youth sports leagues. Among these are the City of Coachella which recently implemented sports user fees in July 2011 , Cathedral City, and Palm Springs. The staffs in Indio and Palm Desert are also investigating a fee for sports field use. The reserved and scheduled use of City owned sports fields provides youth sports associations with facilities for sports including soccer, youth baseball and softball, and football. These sports fields are currently permitted for use by La Quinta youth through recreational sports associations at no cost. The recognized City sanctioned youth sports associations are La Quinta American Youth Soccer Organization (AYSO), La Quinta Sports and Youth Association (LQSYA), and the Palm Desert/La Quinta Football Association (PDLQ). The total number of players from the three recreational organizations is approximately 3,000. La Quinta youth make up approximately 50% or 1 ,500 of the participants with the remaining 1 ,500 players coming from neighboring cities and unincorporated areas. Should a youth player fee be assessed, a slightly higher rate could be considered for non- resident youth players. A common method cities use to assess a youth player fee is to determine a percentage of the annual maintenance costs that should be paid by the sports associations. For example, if the City determines that the youth sports associations should pay 25% of the cost of the field maintenance and utilities, a fee is established by dividing the percentage by the number of players in the association. Several examples are as follows: Youth Player Fees at 25% of the maintenance costs of $300,000 1 ,500 Resident Youth $20 annually = $30,000 1 ,500 Non-Resident Youth $30 annually = $45,000 Total Player Fees $75,000 Youth Player Fees at 30% of the maintenance costs of $300,000 1 ,500 Resident Youth $25 annually = $37,500 1 ,500 Non-Resident Youth $35 annually = $52,500 Total Player Fees $90,000 Youth Player Fees at 35% of the maintenance costs of $300,000 1 ,500 Resident Youth $30 annually = $45,000 1 ,500 Non-Resident Youth $40 annually = $60,000 Total Player Fees $105,000 A youth sports player fee, if approved, could be paid as part of the sports registration fees prior to the start of the sports seasons. For example, LQYSA players would be charged a player fee for playing during the spring baseball recreation league, AYSO players would be charged a player fee for playing during the fall/winter soccer recreation league. If players choose to play an extended amount of time in the youth sports organizations' sanctioned competitive seasons respectively, then players would be charged an additional player fee for the additional season field use (i.e. - winter ball season in LQYSA; spring select season in AYSO). Playing during the youth sports organizations' competitive seasons is optional and separate from the regular recreational sports' season. Once registrations are accepted by the sports associations each season, a seasonal payment would be made to the City to defray the ongoing costs of field maintenance. Staff has begun communication efforts with the local sports association board members and if approved would work with the associations to plan for a future implementation date and provide them with time to administer the new fee. Non-Sanctioned Competitive Teams Using La Quinta Fields The City also rents the sports fields to non-sanctioned competitive teams for field use when not used by local sports associations. Based on the cost to maintain sports fields and to recoup some of the costs of sports field maintenance and lighting, staff is suggesting the City Council consider the current fee of $5 per hour be increased to $25 per hour. Based on historical use of the sports fields by these outside groups, the revenue would increase from $3,300 in 2011 to $16,500 annually. ALTERNATIVES: The alternatives available to the Commission are: 1 . Recommend the Implementation of Youth Sports Fees; or 2. Do not recommend the Implementation of Youth Sports Fees; or 3. Provide staff with alternate direction. Respectfully submitted, Edie Hylton Community Services Director NORTH PDAC February 2012 Month End Report Income Rental Admission Program Food Beverage Retail Total $2369.00 $12183.00 $3114.00 $1049.00 $623.00 $213.00 $19,551.00 Daily Admission Numbers - 47% Residence / 53%Non-Residence Tran Type Description February 1-29 100 - Resident: 13-59 328 101 -Non-Resident: 13-59 430 102—Resident: Yth/Snr 222 103 —Non Resident: Yth/Snr 186 104—Resident: 2-5 18 105 —Non Resident: 2-5 38 Totals 1222 25 Punch Monthly Use 256 3Mo. Card Monthly Use 116 1Yr. Card Monthly Use 15 Ballard King Report estimated 30 per day averaged winter attendance PDAC averaged in February per day 56 Program participants registered February 1-29 =288 Xavier Swim Meet= 100 Private Swim Lessons = 8 Masters =35 Water Walking=24 ave. 6 per day Aerobics = 110 Swim Teams=23 Lane Rentals = times per month Scorpion Water Polo = 9 Xavier High School= 17 Private=2 Total Immersion February Highlights—We had a booth at the Date Festival and the exposure was great and we were also at the Rancho Las Palmas Health fair marketing the center. The Piranhas signed a rental contract to rent pool space beginning. in March. COD began their spring semester with large classes. On the afternoons of the 28t and 29th of this month every lane in both pools were rented with assorted programs. It was very exciting to see that many people from different programs using the pool. Water Aerobics is well under way and the program is catching on and growing. We currently offer 5 aerobic classes per week and beginning in March we will offer 6. February Zip Code Tallies 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 12477 I 4 4 12601 4 4 14047 1 1 14075 1 1 14454 5 5 64108 1 1 78746 1 1 81432 0 81611 1 1 82501 0 84098 1 1 85018 3 3 90032 1 1 90036 3 3 90049 0 90069 1 1 90210 1 1 90232 1 0 90245 0 90265 1' 1 1 11 1 1 1 1 1 1 1 1 12 90272 1 1 90275 1 1 90291 1 1 90740 1 1 91030 1 1 91302 1 1 91401 0 91710 2 2 92201' 2' 3 2 1 1 3 3 1 3 2 4 3 1 2 2 1 4 1 2 41 92202 I 0 92203 2 1 1 4 92210 1 1 _ 1 1 4 92211 10 8 5 4 1 5 2 9 5 2 2 13 6 2 13 19 10 5 12 6 11 7 12 15 3 5 192 92234 2 4 3 1 4 6 1 13 2 2 1 2 5 8 3 1 1 3 1 63 92240 1 1 92241 1 2 1 1 2 2 1 1 2 1 3 17 92248 _ 0 92253 7 10 3 10 9 6 7 8 8 6 14 15 13 2 4 5 13 17 14 11 3 13 5 15 17 9 1 5 250 92256 1 1 2 92260 15 12 13 5 22 17 8 17 14 15 12 11 21 22 4 6 7 23 23 30 27 25 31 14 44 17 5 12 472 92261 1 1 92262 I 3 3 6 92264 0 92270 3 4 9 1 3 2 6 7 8 8 2 4 13 4 2 11 3 6 4 2 1 2 105 92276 6 I 6 92284 1 1 92293 1 1 92549 2 1 3 92615 0 92651 1 1 92663 0 92672 0 93065 7 1 7 94010 4 4 94117 1 1 94129 1 1 94901 1 1 94941 1 1 94954 1 1 95630 4 4 95722 1 1 2 97062 1 1 1 1 4 97201 2 2 97210 1 1 2 98004 2 2 98006 1 1 98012 1 1 98020 2 2 98052 1 1 98103 6 6 98133 4 4 98155 2 2 98229 1 1 98230 1 1 98362 2 1 3 99709 0 Canada 3 5 1 1 1 1 1 1 1 4 1 1 6 1 2 3 7 2 1 1 3 3 50 Minnesota 1 5 6 New York 1 1 2 Oregon 1 1 Seattle 1 1 1315 PALM DESERT AQUATICS CENTER EXECUTIVE SUMMARY FY 2011-2012 MONTH PROJECTED PROJECTED MONTHLY EXPENSES INCOME +/- JULY $ 140,424.67 $ 68,780.00 $ 126,087.59 $ 141,418.00 $ 15,330.41 AUGUST $ 145,201.47 $ 61,545.00 $ 132,404.79 $ 98,335.00 $ (34,069.79) SEPTEMBER $ 98,702.05 $ 42,455.00 $ 115,103.82 $ 45,272.00 $ (69,831.82) OCTOBER $ 98,866.60 $ 44,285.00 $ 97,453.85 $ 30,834.00 $ (66,619.85) NOVEMBER $ 89,342.65 $ 27,980.00 $ 88,592.23 $ 15,334.00 $ (73,258.23) DECEMBER $ 93,292.65 $ 28,285.00 $ 84,562.07 $ 12,877.50 $ (71,684.57) JANUARY $ 89,509.65 $ 39,430.00 $ 88,284.60 $ 16,748.00 $ (71,536.60) FEBRUARY $ 91,229.33 $ 31,935.00 $ 80,828.99 $ 19,551.00 $ (61,277.99) MARCH $ 96,975.25 $ 38,635.00 $ 11,078.55 $ - $ (11,078.55) APRIL $ 98,395.46 $ 47,535.00 $ - $ - $ - MAY $ 121,973.65 $ 45,835.00 $ - $ - $ - JUNE $ 140,349.47 $ 64,035.00 , $ - $ - $ - TOTAL $ 1,304,262.90 $ 540,735.00 $ 824,396.49 $ 380,369.50 $ (444,026.99) •• •• • • • • • VII.-_ • • DESERT RECREATION DISTRICT Date: March 28, 2012 To: City of Palm Desert Recreation Commission From: Jeff Ronci Subject: Recreation Commission Meeting Submitted Information CC: Recreation Commission: Attached for your reference are the participation statistics for Recreation Programs provided by the Desert Recreation District to the City of Palm Desert and residents. I also included the Palm Desert Community Center daily visit report, Facility hourly use comparisons, and Facility reservation count and comparison reports. Per request I will have at the meeting reports showing usage for the Skate Park comparing BMX and Skate Attendance. I have also will have usage for the Civic Center Tennis Courts. It should be noted that there are numerous opportunities for additional programming and the Desert Recreation District is continually exploring new and exciting programs to bring to Palm Desert. Page : 1 of 2 Activities Totals Report 3/29/2012 8:12 AM Center: Palm Desert Community Center Activity Start Date: From Mar 1, 2012:To Mar 31,2012 Metrics Enrollments Number-Name Day and Time Season Term o - x Q z H , x H O 226-Salsaerobics Tu Th at 08:00 AM Winter/Spring 03-March 5 35 9.00 9 3 3 6 2.4% 0 0 0 29 2012 788-Golf Strength&Conditioning Tu Th Sa at 08:00 AM Winter/Spring 03-March 5 20 1.00 1 1 0 1 0.4% 0 0 0 19 2012 195-Tiny Tots Tuesday&Thursday Tu Th at 09:00 AM Winter/Spring 03-March 8 17 27.00 9 5 9 14 5.7% 0 2 0 1 2012 770-Hip to be Fit Mama Stroller Class(5 M Tu W Th F at 09:00 Winter/Spring 03-March 5 20 22.00 22 0 0 0 0.0% 0 0 0 20 Days a Week) AM 2012 733-Yoga 1 Day(Thursday) Th at 10:30 AM Winter/Spring 03-March 5 40 6.25 5 0 0 0 0.0% 0 0 0 40 2012 739-Yoga 2 Day(Tuesday&Thursday) Tu Th at 10:30 AM Winter/Spring 03-March 5 40 11.25 9 2 2 4 1.6% 0 0 0 36 2012 95-After School Club House M Tu W Th F at 01:00 School Year 08-March 5 80 105.50 22 0 66 66 26.9% 0 0 0 14 PM 2011-2012 129-After School Club House M Tu W Th F at 01:00 School Year 08-March 5 80 0.00 0 34 33 67 27.3% 0 0 0 13 Registration PM 2011-2012 231-Swing&Salsa for Beginners Th at 06:30 PM Winter/Spring 03-March 5 40 3.00 2 0 0 0 0.0% 0 0 0 40 2012 368-Progressive Line Dancing Th at 06:45 PM Winter/Spring 03-March 5 40 0.00 0 2 1 3 1.2% 0 0 0 37 2012 189-Tiny Tots M W F at 09:00 AM Winter/Spring 03-March 8 17 39.00 13 7 9 16 6.5% 0 0 0 1 2012 758-Zumba-3 Days M W F at 09:00 AM Winter/Spring 03-March 5 40 1.00 1 1 0 1 0.4% 0 0 0 39 2012 776-Hip to be Fit Mama Stroller Class(3 M W F at 09:00 AM Winter/Spring 03-March 5 20 0.00 0 0 0 0 0.0% 0 0 0 20 Days a Week) 2012 116-Table Tennis M W F at 11:00 AM Winter/Spring 03-March 5 N/A 30.50 13 0 0 0 0.0% 0 0 0 2012 355-Princess Party Fat 04:00 PM Winter/Spring 03-March 1 35 1.50 1 14 6 20 8.2% 0 0 0 15 2012 571-Tae Kwon Do W F at 06:00 PM Winter/Spring 03-March 10 25 18.00 9 11 9 20 8.2% 0 0 0 5 2012 456-Dance,Play&Pretend Sa at 09:00 AM Winter/Spring 03-March 5 12 3.75 5 0 2 2 0.8% 0 0 0 10 2012 800-Cycling 201 Sa at 09:00 AM Winter/Spring 03-March 5 20 1.00 1 I 0 1 0.4% 0 0 0 19 2012 400-Beginning Ballet Sa at 10:00 AM Winter/Spring 03-March 3 12 3.75 5 7 2 9 3.7% 0 0 0 3 2012 782-Hip to be Fit Mama Stroller Class(2 M W at 09:00 AM Winter/Spring 03-March 5 20 0.00 0 0 0 0 0.0% 0 0 0 20 Days a Week) 2012 Page : 2 of 2 Activities Totals Report 3/29/2012 8:12 AM Center: Palm Desert Community Center Activity Start Date: From Mar 1, 2012:To Mar 31,2012 Metrics Enrollments Number-Name Day and Time Season Term o - x A z H 6- , x (2, O 1024-Women's Recreational Indoor M at 06:30 PM Winter/Spring 03-March 18 N/A 12.00 8 0 0 0 0.0% 0 0 0 Volleyball 2012 727-Yoga 1 Day(Tuesday) Tu at 10:30 AM Winter/Spring 03-March 5 40 5.00 4 0 1 1 0.4% 0 0 0 39 2012 351-Musikgarten:Cycle of Seasons W at 12:05 PM Winter/Spring 03-March 0 20 0.00 0 0 0 0 0.0% 0 0 0 20 2012 337-Musikgarten:Family Music for W at 01:00 PM Winter/Spring 03-March 0 20 0.00 0 0 0 0 0.0% 0 0 0 20 Babies 2012 344-Musikgarten:Family Music for W at 02:00 PM Winter/Spring 03-March 0 20 0.00 0 0 0 0 0.0% 0 0 0 20 Toddlers 2012 241-Beginning Guitar W at 08:00 PM Winter/Spring 03-March 5 20 5.00 5 1 1 2 0.8% 0 0 0 18 2012 261-Learn Rock Solo Class W at 08:00 PM Winter/Spring 03-March 5 20 4.00 4 0 0 0 0.0% 0 0 0 20 2012 795-Cycling 101 Sa at 08:00 AM Winter/Spring 03-March 5 20 0.00 0 0 0 0 0.0% 0 0 0 20 2012 203-Belly Dancing Advanced Beginner M at 06:00 PM Winter/Spring 03-March 5 40 6.00 6 3 4 7 2.9% 0 0 0 33 (6 weeks) 2012 207-Beginning Belly Dancing(6 weeks) M at 07:10 PM Winter/Spring 03-March 5 40 6.00 6 4 1 5 2.0% 0 0 0 35 2012 796-Cycling 101 Sa at 08:00 AM Winter/Spring 03-March 5 20 0.00 0 0 0 0 0.0% 0 0 0 20 2012 797-Cycling 101 Sa at 08:00 AM Winter/Spring 03-March 5 20 0.00 0 0 0 0 0.0% 0 0 0 20 2012 595-Piano Th at 06:00 PM Winter/Spring 03-March 5 15 0.00 0 0 0 0 0.0% 0 0 0 15 2012 Grand Totals: 168 908 321.50 160 96 149 245 0 2 0 661 RS II Walkin Report By POS Product Name 3/29/2012 8:30 AM POS Product Name POS QTY PD Line Dance 75 PD Salsaerobics 29 PD Swing&Salsa 1 PD Walk-Ins 232 PD Yoga Walk In 20 Page : 1 of 1 Membership Usage Report 3/29/2012 8:21 AM Membership Usage Date: From Mar 1,2012 through Mar 29, 2012 Entry Point: Palm Desert Community Center Zip Code % of Total Entries 26.93 1065 92201 3.84 152 92203 1.62 64 92210 0.20 8 92211 8.27 327 92220 0.03 1 92223 0.23 9 92234 0.56 22 92236 0.13 5 92240 0.10 4 92253 3.01 119 92260 50.03 1978 92262 0.25 10 92264 0.18 7 92270 3.97 157 92274 0.10 4 92276 0.56 22 Total Entries: 3954 Total Unvoided: 3954 Total Voided: 0 RS" Total Unique Members: 674 Page : 1 of 1 Facility / Equipment / Instructor Utilization 3/29/2012 8:19 AM Reservation Date: From Mar 1,2012 through Mar 31, 2012 Facility:Amphitheater Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Civic Center Park Amphitheater Amphitheater(CCAMPH) 31 496.00 5 80.00 16.13% 16.13% 1600 Facility Type Sub-Total: 31 496.00 5 80.00 16.13% 16.13% 1600 Center Sub-Total: 31 496.00 5 80.00 16.13% 16.13% 1600 Grand Total: 31 496.00 5 80.00 16.13% 16.13% 1600 RS II Page : 1 of 1 Facility / Equipment / Instructor Utilization 3/29/2012 8:18 AM Reservation Date: From Mar 1,2012 through Mar 31, 2012 Facility: Pavilion 1, Pavilion 2, Pavilion 3 Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Civic Center Park Pavilion Pavilion 1(CCPAV1) 31 527.00 8 136.00 25.81% 25.81% 1825 Civic Center Park Pavilion Pavilion 2(CCPAV2) 31 527.00 4 68.00 12.90% 12.90% 1115 Civic Center Park Pavilion Pavilion 3(CCPAV3) 31 527.00 4 68.00 12.90% 12.90% 180 Facility Type Sub-Total: 93 1,581.00 16 272.00 17.20% 17.20% 3120 Center Sub-Total: 93 1,581.00 16 272.00 17.20% 17.20% 3120 Grand Total: 93 1,581.00 16 272.00 17.20% 17.20% 3120 RS II Page : 1 of 3 Facility / Equipment / Instructor Utilization 3/29/2012 8:17 AM Reservation Date: From Mar 1,2012 through Mar 31,2012 Facility:Soccer Field 1,Soccer Field 1,Soccer Field 1A,Soccer Field 1B,Soccer Field 2,Soccer Field 2A,Soccer Field 2B,Soccer Field 3,Soccer Field 3A,Soccer Field 3B,Soccer Field 4,Soccer Field 4A,Soccer Field 4B, Soccer Field 5,Soccer Field Ronald Regan Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Hovley Soccer Park Soccer Field Soccer Field 1(HVSCR1) 31 496.00 20 119.75 64.52% 24.14% 675 Hovley Soccer Park Soccer Field Soccer Field 2(HVSCR2) 31 496.00 18 79.00 58.06% 15.93% 475 Hovley Soccer Park Soccer Field Soccer Field 3(HVSCR3) 31 496.00 19 106.50 61.29% 21.47% 780 Hovley Soccer Park Soccer Field Soccer Field 4(HVSCR4) 31 496.00 8 56.50 25.81% 11.39% 230 Hovley Soccer Park Soccer Field Soccer Field 5(HVSCR5) 31 496.00 21 105.00 67.74% 21.17% 805 Facility Type Sub-Total: 155 2,480.00 86 466.75 55.48% 18.82% 2965 Center Sub-Total: 155 2,480.00 86 466.75 55.48% 18.82% 2965 Page : 2 of 3 Facility / Equipment / Instructor Utilization 3/29/2012 8:17 AM Reservation Date: From Mar 1,2012 through Mar 31,2012 Facility:Soccer Field 1,Soccer Field 1,Soccer Field 1A,Soccer Field 1B,Soccer Field 2,Soccer Field 2A,Soccer Field 2B,Soccer Field 3,Soccer Field 3A,Soccer Field 3B,Soccer Field 4,Soccer Field 4A,Soccer Field 4B, Soccer Field 5,Soccer Field Ronald Regan Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Freedom Park Soccer Field Soccer Field Ronald Regan(FDMSCR) 31 496.00 20 54.00 64.52% 10.89% 720 Facility Type Sub-Total: 31 496.00 20 54.00 64.52% 10.89% 720 Center Sub-Total: 31 496.00 20 54.00 64.52% 10.89% 720 Page : 3 of 3 Facility / Equipment / Instructor Utilization 3/29/2012 8:17 AM Reservation Date: From Mar 1,2012 through Mar 31,2012 Facility:Soccer Field 1,Soccer Field 1,Soccer Field 1A,Soccer Field 1B,Soccer Field 2,Soccer Field 2A,Soccer Field 2B,Soccer Field 3,Soccer Field 3A,Soccer Field 3B,Soccer Field 4,Soccer Field 4A,Soccer Field 4B, Soccer Field 5,Soccer Field Ronald Regan Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Olsen Community Park Soccer Field Soccer Field 1 (OLSSCR1) 31 496.00 22 133.00 70.97% 26.81% 3305 Facility Type Sub-Total: 31 496.00 22 133.00 70.97% 26.81% 3305 Center Sub-Total: 31 496.00 22 133.00 70.97% 26.81% 3305 Grand Total: 217 3,472.00 128 653.75 58.99% 18.83% 6990 RS II Page : 1 of 2 Facility / Equipment / Instructor Utilization 3/29/2012 8:15 AM Reservation Date: From Mar 1,2012 through Mar 31,2012 Facility:Softball Field 1,Softball Field 1, Softball Field 2,Softball Field 2,Softball Field 3, Softball Field 3,Softball Field 4 Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Civic Center Park Softball Field Softball Field 1(CCFLD1) 31 465.00 27 285.00 87.10% 61.29% 30605 Civic Center Park Softball Field Softball Field 2(CCFLD2) 31 465.00 27 263.00 87.10% 56.56% 28955 Civic Center Park Softball Field Softball Field 3(CCFLD3) 31 465.00 27 263.00 87.10% 56.56% 28955 Civic Center Park Softball Field Softball Field 4(CCFLD4) 31 465.00 27 285.00 87.10% 61.29% 30605 Facility Type Sub-Total: 124 1,860.00 108 1,096.00 87.10% 58.92% 119120 Center Sub-Total: 124 1,860.00 108 1,096.00 87.10% 58.92% 119120 Page : 2 of 2 Facility / Equipment / Instructor Utilization 3/29/2012 8:15 AM Reservation Date: From Mar 1,2012 through Mar 31,2012 Facility:Softball Field 1,Softball Field 1, Softball Field 2,Softball Field 2,Softball Field 3, Softball Field 3,Softball Field 4 Facility/Equipment Facility/Equipment/Instructor Days Hours Days Hours Usage Usage Total Center Name Type Name(Number) Available Available Reserved Reserved By Day By Hour Attend Freedom Park Softball Field Softball Field 1(FDMFLD1) 31 496.00 27 202.00 87.10% 40.73% 27004 Freedom Park Softball Field Softball Field 2(FDMFLD2) 31 496.00 27 202.00 87.10% 40.73% 27004 Freedom Park Softball Field Softball Field 3(FDMFLD3) 31 496.00 27 202.00 87.10% 40.73% 27004 Facility Type Sub-Total: 93 1,488.00 81 606.00 87.10% 40.73% 81012 Center Sub-Total: 93 1,488.00 81 606.00 87.10% 40.73% 81012 Grand Total: 217 3,348.00 189 1,702.00 87.10% 50.84% 200132 RS II