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HomeMy WebLinkAbout2009-07-21 PRC Regular Meeting Agenda Packet ''•sN ,,, CITY OF PALM DESERT ,+r741 PARKS AND RECREATION COMMISSION AGENDA *•" :� �' = Tuesday, July 21 , 2009 — 8;30 a.m. Zook Administrative Conference Room I. CALL TO ORDER II. ROLL CALL Irl. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JUNE 2T 2iXi9 V. UNFINISHED BUSINESS - NONE VI. NEW BUSINESS A. RIVERSIDE COUNTY OFFICE ON ACING PARTNERSHIP Discussion and recommendation to the City Council for approval for procurement of a grant; and recommendation for the site to install fitness equipment_ B. INTERNATIONAL SPORTS FESTIVAL EXECUTIVE SUMMARY Discussion and recommendation to the City Council to support the International Sports Festival by contributing $ ,000.00; City facilities; and City Staff time. C. DESERT RECREATION DISTRICT PEES AND CHARGES Discussion and recommendation to the City Council to approve the fee changes_ PARKS AND RECREATION COMMISSION AGENDA JULY 21, 2009 D. DESERT RECREATION DISTRICT "DESERT ROCK" IN PALM DESERT Discussion and recommendation to the City Council to support Desert Rock" at the Civic Center Amphitheater; authorization to sell food and band merchandise in the park; and for the City to contribute to Sheriff's assistance during the shows_ VII. REPORTS AND UPDATES A. BICYCLE FRIENDLY COMMUNITIES B. CITY TREE INVENTORY C. CIVIC CENTER SNACK BAR IMPROVEMENTS D. DESERT RECREATION DISTRICT CONTRACT E. PARK DISTANCE SIGNS F. PARKS AND RECREATION COMMISSION BYLAWS G. JUNE PARK INSPECTIONS H. SKATE PARK HOUR CHANGE I. STATUS UPDATES J. PALM DESERT COMMUNITY CENTER PARTICIPATION NUMBERS K. FAMILY YMCA OF THE DESERT UPDATES L. NEWS ARTICLES VIII. COMMISSIONER COMMENTS I . ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 16th day of July 2009. Monica Laredo, Recording Secretary 2 neux-4•AtrairoitioLoodowefdA*faftrkiM OA4apday.2x0.4gevdsek7,2Y.08.e.dore 2 CITY OF PALM DESERT �'•�� PARKS & RECREATION COMMISSION PRELIMINARY MINUTES 'A*/ //i4 vet:* JUNE 2, 2009 CALL TO ORDER Chairman Barnard convened the meeting at 8:31 a.m. II. ROLL CALL Present: Excused Absence Chairman Michael Barnard Commissioner Julie Munson Vice Chair Roger Dash (Munson on Leave of Absence) Commissioner Phill Babcock Commissioner Jerry Dawson Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Terry Schukart Staff Present: Janis Steele, Parks and Recreation Services Manager Jay Niemczak, Parks Facilities Manager Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary Guests: Robert Spiegel, Mayor Barb Adair, Desert Recreation District Craig DeWitt, Desert Recreation District Laura McGalliard, Desert Recreation District Paula Simonds, YMCA of the Desert Gina Tenorio, The Desert Sun III. ORAL COMMUNICATIONS Ms. Adair, Desert Recreation District, announced that their summer camps are starting on June 15 through August 24 at Christian School of the Desert. There will be the similar activities as the previous year serving ages 7-16 years of age. The district will have an aquatic program that starts on June 22 at Palm Desert High School. They will also have a tiny 1 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 tot program going on at the Palm Desert Community Center along with some other programs. Ms. Paula Simonds, Family YMCA of the Desert, communicated that the YMCA are also starting with their summer programs along with some childcare. She listed several camps scheduled at the San Pablo YMCA. They will have the Health and Fitness component during the summer. She noted that they have changed the items in the vending machine to healthier ones. IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM MAY 5, 2009 Commissioner Hall mentioned that she was not sure if the minutes were incorrect or if the status report was incorrect. She noted that the minutes on page 16, Commissioner Guyer states ". . . moved to recommend that Staff look into converting one tennis court at the Civic Center to either two or four pickleball courts and presenting it to the City Council." She then stated that the status report of May 26 states ". . . Staff will meet with Courtmasters (court builders) to receive a cost estimate on painting pickleball lines on the Freedom Park tennis courts." Ms. Steele answered that they are both correct. She explained that when it went to the City Council, the Council did not want to convert one of the Civic Center tennis courts. The City Council directed Staff to do a couple of other things and to bring it back to them. Commissioner Hall mentioned that there was discussion about Freedom Park being too windy for pickleball. She asked if it made sense to have pickleball there if it is too windy. Ms. Steele responded that Councilwoman Benson requested that Staff check Freedom Park. Staff posted a sign for a month at Freedom Park that pickleball lines would be painted on the tennis courts, and the City has not received any complaints. Staff did receive positive feedback from pickleball players that they would appreciate the courts being painted and that they would use them. Ms. Steele noted that they could paint the lines at a very low cost. Commissioner Hall commented that since there is a problem with tennis players and the lines on the pickleball courts, can the lines be painted in a different color. Ms. Steele responded that the lines are in a different color. Commissioner Dawson stated that the third paragraph from the bottom read, "Commissioner Dawson inquired if there was a cost for the shade 2 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.min.docx 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 structure frame." He believed that he said, ". . . if there is a cost for inspecting the shade structure frame." Minutes of the meeting from May 5, 2009, were approved with the change made by Commissioner Dawson on page 3 as stated above. Motion moved/seconded by Dawson/Hall, and carried by an 8-0 vote with Commissioner Munson ABSENT. V. UNFINISHED BUSINESS A. ECONOMIC IMPACT OF PARKS AND RECREATION Discussion and recommendations regarding information provided on the economic impact of parks and recreation. Ms. Steele stated that at the last Commission meeting Staff brought information and asked for some feedback from the Commission. She noted that she included the feedback in the agenda packet. Commissioner Dawson suggested being informative about Palm Desert specifically to Palm Desert residents, but make it also available to the Visitor Center so that people know well in advance what is happening and what they would be able to participate in or watch. Commissioner Dawson commented the he personally does not understand that things are happening until the day before or the day after, which may have been something he wanted to participate in. He noted that doing something like this; they would be promoting the parks. This is from a standpoint of active recreation as opposed to passive recreation. Ms. Steele clarified what Commissioner Dawson just mentioned, which is market what they are currently doing. She mentioned, for example, there are a lot of tournaments and lots of different sports that the City may not do a good job of adding to a centralized calendar on the City's website and at the Visitor Center. With a calendar, people could go see a tournament if they want. Commissioner Dawson interjected that even if they do not want to watch a tournament, people would realize that things are active in Palm Desert. This would translate to home sales and economic stimulus. Chairman Barnard agreed. He stated that there was a national flag football tournament in Palm Desert, and heard about it afterwards. If he would have known about it, he would have gone to watch since he used to play flag football. He mentioned that there are a lot of times you do not find out about it until later. 3 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Commissioner Dawson commented that another vehicle for presenting the information is the Palm Desert Sun on Thursdays. Commissioner Hall asked if that is done through press releases. Mayor Spiegel responded that it is done by the two Palm Desert reporters. If the City gives them the information, they should be able to put it in. Commissioner Guyer asked Ms. Steele if the flag football was a last minute thing. She replied yes. Commissioner Guyer stated that he feels it is important to tie the programs into the parks as opposed to having people think that they are coming from outside areas to be done. He stated that things the City is doing for the residents need to be clear. He thinks that sometimes the residents do not see what is being offered to them. Commissioner Dawson stated that his other point is to utilize Civic Center Park with events that are well publicized so that people can go to the park and enjoy each other, enjoy entertainment, and performing arts. Once the amphitheater structure is rebuilt, it should be a grand venue for all kinds of things. Mayor Spiegel commented that the City is having a Fourth of July celebration this year that is going to cost between $40,000 to $50,000 for the entertainment and the fireworks. With that said, there is still concern that there is not enough going on in the parks from an entertainment standpoint. In the past, there have been concerts and movies in the park, but the summers seem to get hotter and hotter. Unfortunately, when it gets really hot nobody wants to go out for a concert or a movie. Mayor Spiegel stated that he has a meeting set with Councilwoman Benson, Ms. Sheila Gilligan, Ms. Pat Scully, and Ms. Steele to discuss his thoughts about what to do in Palm Desert parks. He is suggesting that due to the economy and people needing something to do, having a concert or movie on alternate nights every Saturday beginning in September. The City may just have to work around the re-seeding schedules. Commissioner Schukart noted that the College of the Desert does not re- seed the football field until the third week of November, and that it looks okay up though the end of football season. The seed does take late in the fall. Commission Guyer mentioned that you do need something to do in the summer, for that reason it is critical the City build an aquatic center. Mayor Spiegel joked that it does not look like it is going to be this year. 4 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.min.docx 6 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Chairman Barnard inquired if anyone has ever looked at having a concession/snack bar/little restaurant in the Civic Center Park. Mayor Spiegel responded that E & E Pels generally comes out when there are events. Chairman Barnard mentioned that parks in big cities have a café, deli, or coffee bar. Mayor Spiegel commented that there was a proposal ten years ago to put a restaurant underneath the pool. He stated that he does not know if the City is big enough or wants to maintain a restaurant in the park. Commissioner Guyer added that it is a good opportunity for local merchants to get involved to make a few extra bucks. Commissioner Housken asked what the policy with selling food in the park is. Ms. Steele responded that there is an ordinance that says you can not do business in a City park. She noted that there are groups that sell such as the youth sport organizations during tournaments, which help support the program or not for profit organizations. In addition, special events in the park have to be approved by the City Council. Commissioner Babcock inquired who makes the suggestions for the music in the park. Ms. Steele answered that currently it is done by Ms. Pat Scully. Commissioner Babcock commented that he felt last year the City has been eliminating music for the older people. Mayor Spiegel interjected that they are trying to appeal to all groups. He explained that the City is also working on a budget with a deficit so the City has to look at costs for entertainment. He noted that in the past they had the Riverside Symphony Orchestra, and they are too expensive. Mayor Spiegel reiterated that there has to be a mix of entertainment because there are families and retired people that are living here. Commissioner Hall mentioned that because of the music they have had over the years, the perception is mostly an older audience. But as time goes on and people realize that the City has a different mix, the size of crowds is going to increase with more young people and families. She stated that if you target the teenage group (16-24) and they realize what is going on, they will start attending. Mayor Spiegel stated there is not much of a crowd now because it is too hot. 5 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 7 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Mr. Craig DeWitt, Desert Recreation District, announced that they are looking at having movies in the evenings in the Palm Desert Community Center gym this summer, and would be happy to discuss it with the City. Mayor Spiegel replied that would be terrific. Commissioner Hall communicated that an integrated calendar would be helpful so people can see what is happening within the park. Mayor Spiegel noted that Ms. Scully has a list of what movies are available, and that they are not expensive. Commission Guyer asked how many people could fit in the gym. Mr. DeWitt responded that easily 300. Commissioner Housken inquired if there is already something printed at the Visitor Center concerning the parks and what is available at each of the parks. Ms. Steele responded that the brochure is available at the Visitor Center. It was noted that information on the hiking trails, biking trails, dog parks, disc golf, Palm Desert Community Center, and YMCA is also available. Commissioner Guyer stated that the information also goes to the hotels. He commented that the only problem with the programs is that they are not held on a regular basis. Commissioner Housken agreed with Commissioner Dawson's comments regarding marketing. She asked if the City is meeting the needs of the senior and retiree population with regards to programming. She feels that the City is doing well in the parks less the aquatic center, but with programming she does not know, and it is an unknown to her. She recounted that at one point the Commission received one report from the Desert Recreation District on usage and numbers. Other than that, she feels it is an unknown unless she goes, sits, and sees what kind of people and the demographics of who is attending the various programs. Commissioner Housken stated that she does not know if they are meeting the residents' needs. Chairman Barnard communicated that one of his challenges when he was running the senior center was that there are a lot of gated communities that have many activities within their community, and the seniors did not have a need to go out. He feels the City's competition is Sun City and the mobile home parks. 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.min.docx 8 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Commissioner Guyer added that the communities have their own exercise classes, bingo, etc. Ms. Steele communicated that one positive comment that came out of the original survey was that there are unmet needs for seniors. She believes because the Joslyn Senior Center is there; the City relies on them a great deal to provide programming. Ms. Steele noted that she received a call on a unique opportunity that she will bring back to the Commission in July. The Riverside County Office of Ageing wants to work with the City to get a grant from Kaiser to put in the exercise equipment they've been talking about, and target the 50+ people. Staff has been looking at the different parks to see where the best place would be for the equipment. The County wanted to know if the City would be interested in partnering, which she said yes. If they decide to go for the grant, Staff will discuss where to install the equipment then take it to the City Council for approval. Vice Chair Dash questioned if the City is addressing the needs, and sees two questions being raised. One is if the City is providing recreation for the current population, and number two is if the City is recruiting a retired population that may be able to add our economy. The two questions would require two different approaches. We assume that the recreational needs of gated communities are being provided for when in fact they may not be. And are we meeting the needs of the "grampies"? Mayor Spiegel asked if the Commission should invite someone from the Joslyn Senior Center to attend every meeting to find out what they are doing. Ms. Steele responded that they could. Commissioner Guyer asked what Vice Chair Dash meant by recruit. Vice Chair Dash responded that he is referring to retirees. He stated that the state of Florida puts in great efforts and money attracting people from the northeast to retire. He noted that Arizona did it recently and is still doing it. Commissioner Guyer asked Ms. Steele if the county perceived a demand for this or is basically trying to get grant money to do something. She responded that Department of Ageing has a focus from 2009 to 2012 to provide more exercise and fitness activities for adults over 50 as part of the park research that was done. They are looking at providing something in the valley. Ms. Steele noted that the county is seeking $43,000.00 in grant funding. Commissioner Housken commented on sports tourism that was part of the informational items that was given to the Commission. It talks about partnering with the tournaments that come into town. She noted that there was only one hotel that stepped up and were interested in working with 7 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.men.docx 9 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 these organizations. Commission Housken inquired if there are partnerships with the hotels during the Senior Games. Ms. Adair, Desert Recreation District, responded that before she came to the district there was a heavy involvement with some of the hotels in Palm Desert. They have tried the last couple of years, but since the games are in February they are told that the hotel is in high season. Commissioner Housken stated that overall it is a good idea to partner with hotels for sports tournaments in town. VI. NEW BUSINESS A. STUDENTS AT COMMISSION MEETINGS Discussion and recommendation to have students attend Parks and Recreation Commission meetings. Ms. Steele stated that at the last meeting the Commission requested to add this item to the next agenda for discussion. Commissioner Dawson communicated that he envisions two to four students from Palm Desert High School being half female and half male to be ex officio members of the Commission. He explained that they could be full participants, receive the same material, participate in the meeting and subcommittee meeting; but would not be able to vote. Students would be selected by the school. The advantage for the student is that they would be able to see how city government works in a real time basis, how interactions take place, and how decisions are made. The students would bring with them some input from their own experiences, and ideas from their friends. Commissioner Dawson stated that the Commission would gain the students input because of age and experience, and enrich the Commission's discussion. Mayor Spiegel commented that there is a very strong Youth Committee with the City. He noted that the Parks and Recreation Commission is an open meeting and anyone could attend and/or give their input. Mayor Spiegel stated that there might be a problem with the hours since kids are in school at 8:30 a.m. Commissioner Guyer asked Commissioner Schukart if the College of the Desert (COD) has any parks and recreation programs. He replied yes. Commissioner Guyer suggested having college students attend the Commission meetings, and could possibly receive credit. Commissioner Schukart responded that the COD could look into it. 8 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 10 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Commissioner Housken commented that it is a great idea getting the involvement. She thought that the first step is to attend the Youth Committee and check if any of them have flexibility in their schedule to attend the Commission meetings. She mentioned that her son is in high school and is very busy. She can not imagine seeing him leaving for a meeting. Commissioner Housken again suggested contacting Desert Sands Unified School District (DSUSD) home school department. Chairman Barnard stated that the Youth Committee is a great place to start since there is someone already involved with the City. Mayor Spiegel suggested also contacting COD. Commissioner Schukart indicated that he would check with the college recreation coordinator of programs. He noted that they have a lot of internship opportunities on campus, and students have the opportunity to attend meetings and board meetings to be involved. Ms. Steele clarified that she will approach the Youth Committee to get some feedback from them on what they think, to see if it is possible, or if they have a recommendation. She will also check with the home school department at DSUSD to see if they have a recommendation. Ms. Steele stated that she would work with Commissioner Schukart concerning COD. Commissioner Dawson moved to have City Staff approach the Youth Committee for their recommendation, contact DSUSD home school department, and work with Commissioner Schukart concerning students from COD. Commissioner Housken seconded the motion, and carried by an 8-0 vote with Commissioner Munson ABSENT. VII. REPORTS AND UPDATES A. CALIFORNIA PARKS AND RECREATION SOCIETY MARKET RESEARCH Ms. Steele communicated that she felt it was important to include valuable research information happening in the State of California. She noted that she did not provide all of the information because the survey was very long, but if anyone wanted a copy to please let her know. The information is also available online (www.cprs.org). She listed notable findings that are included in the agenda packet. Ms. Steele mentioned that the City should do another survey for Palm Desert. She did not want to add it to the 2009- 9 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 11 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 2010 budget due to the economy, but once the economy starts to turn around she will take a look at it. Commissioner Hall commented on one of the items listed being "space that is minimally developed, in a nearly natural state." She stated when they are looking at putting new parks in new areas to consider having more of the natural parks in their natural state with walking trails. She mentioned that she likes to walk in areas that are not developed, and be able to see the little critters run across the path. She thought that economically it preserves the natural landscape, and it should not be as expensive to develop. Commissioner Babcock stated that Palm Desert has most of the trails. He noted that there is dog poop that is not picked up on the trails. Commissioner Dawson noted that Ironwood is nice place to walk, but not with dogs. Commissioner Hall clarified that she was thinking about having more open space that is not developed. Commissioner Guyer communicated that the other problem they always come up against is with the parks and programs mixture. It becomes challenging to provide for activities in a park, and you end up utilizing a lot of that open space for something that is a needed activity. He noted that with Freedom Park they ran into a problem with the ball fields over taking the park initially and had to scale it back. Commissioner Guyer stated that he understood Commissioner Hall, but that you have to meet the needs of the activities with the park then try to do the open space stuff with something else. Commissioner Hall stated that it is just something to keep in mind especially because there are people that do not have children or do not play sports, but they do want to be able to go outside and walk around. She does not want to take away from the younger groups, but would like to have open space that doesn't necessarily include trails, but paths. Commissioner Housken agreed with Commissioner Hall. She communicated that to her Ironwood Park is very different from Homme/Adams and Cahuilla Hills Park. At Homme/Adams and Cahuilla Hills you get sand in your shoes, and that Ironwood is at a smaller scale enjoyed by all ages. So if there is a way to maintain that in a park, it is a plus. 10 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.min.docx 12 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Commissioner Hall commented that when she lived in Manhattan Beach, they developed some pocket parks that were too small by taking out the weeds and adding a couple of benches. People would walk around and just sit. She stated that the parks were very popular with very minimal maintenance. Commissioner Dawson inquired how many acres the City had at the end of Haystack on the Portola end. Mr. Niemczak replied that at the very end of the area is approximately a quarter acre. Commissioner Housken asked who owns the land where sometimes there is big equipment parked. Mr. Niemczak indicated that where Marrakesh ends, there is a little piece of vacant land by the drainage ditch. The City does not own the land. B. FREEDOM PARK FIRE LANE Mr. Niemczak reported that when Freedom Park was built, the City was required by the Fire Department to install an access lane from the parking lot to the snack bar. Staff notices people driving into the park to unload at pavilions, ball fields, etc. on a regular basis. Staff had a discussion with the Fire Department about adding bollards to block the access fire lane. The Fire Department had no problem with it. Mr. Niemczak stated that Staff will be installing the removable bollards. Commissioner Dawson inquired what the people that deliver boxes of stuff to the snack bar are going to think. Ms. Steele responded that Staff works with them. She communicated that it is more the people having weekend picnics. Mr. Niemczak added that people drive their cars into the park, and leave them parked there. C. IRONWOOD PARK AND JOE MANN PARK RESTROOMS Mr. Niemczak mentioned that the restrooms at Ironwood Park and Joe Mann Park were recently given a facelift. They were painted and partitions were replaced. Work was completed on May 15. Commissioner Housken commented that she noticed that the partitions at Ironwood Park have gotten rusty. She thinks it happens when the restrooms are hosed down everyday, and they do not dry out well. She suggested the restrooms squeegeed a little better. 11 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 13 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 D. MAY PARK INSPECTIONS There were no comments or questions regarding the park inspections. E. MID VALLEY BICYCLE PATH Mr. Niemczak informed the Commission that he provided in the agenda packet a copy of the Mid Valley Bike Path Alignment study. A final study will be completed in June or July. Commissioner Schukart inquired if the study is for the path along the 1-10 and the railroad track. Mr. Niemczak answered that was correct. Commissioner Guyer asked if the group knows who the owners are. Mr. Niemczak responded that the group is still trying to determine that. He noted that most of it is owned by the railroad, private business, and the casino. Commissioner Guyer stated that he finds it very unusual because it is all predicated upon being able to get easements so why spend the time and money to do it if you cannot get an easement. Mr. Niemczak explained that it is not the group's job to negotiate, but to identify who to talk to. Commissioner Babcock inquired if the path is for bicycles only. Mr. Niemczak replied that it is for bicycles, pedestrians, and carts. Commissioner Hall commented that COD students used a map that looked the same as the bike trail for a project they worked on. Chairman Barnard stated that a final report will come back to the Commission. F. PALM DESERT YOUTH SPORTS OPENING DAY Ms. Steele commented that it may be a little late, but she showed a video of the Palm Desert Youth Sports Opening Day event. Mayor Spiegel asked who is going to be next year's honoree. Ms. Steele responded that Mr. Ricardo Torres would like it to be Mr. Johnny Bench. Mayor Spiegel stated that whoever it is, he hopes they will make it to the Senior Games. Ms. Steele commented that she would bring some names forward for a recommendation. 12 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.nun.docx 14 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 Commissioner Hall mentioned that it is very extraordinary to have a Youth Sports Day in Palm Desert for the community, and asked how many flyovers and Marine bands do you usually see at an opening day for youth sports. Ms. Steele communicated that the parents and the president of the league are volunteers that make it happen. G. STATUS UPDATES Ms. Steele went through some of the updates. The shade structure bids were opened, and they all came in at under $400,000. She noted that the contractor will evaluate the frame to see if there is any additional damage that could be provided to the insurance company. She reminded the Commission that the insurance company is reimbursing the City $215,000.00 for the shade structure. Ms. Steele mentioned that the Public Works Department assisted in removing the remaining canvas so it does not look so bad. Commissioner Guyer asked if they noticed any damage while they were up there. Ms. Steele replied no. The lift they used does not reach the top. Ms. Steele announced the award of contract would go to the City Council on June 11. Due to fabrication, the new shade structure would not begin until November and completed by December. Commissioner Housken asked Ms. Steele for an update on the Local Artist Showcase. She responded that the City Council requested a list of bands and genres. It should go back to the City Council the second meeting of June. Ms. Steele pointed out that the San Jacinto Santa Rosa Monument Visitor Center hours have changed till the end of September. They will be closed Tuesday and Wednesday, and open Thursday through Monday due to the economy. Ms. Steele mentioned that there are some renovations being made at Lincoln Elementary, and there will be some drilling at the back of Oleson center field. Sports teams that use the fields have been notified. She commented that City Staff is in the process of meeting with all the different user groups regarding scheduling and cohesiveness. Ms. Steele stated that she would update the Commission on the meetings in July. Ms. Steele informed the Commission that park maintenance contract was awarded to Tessera, and they would begin July 1, pending that all 13 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 15 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 contracts are signed. She requested for the Commission to let her know if they see anything in the parks that needs to be addressed. She noted that the park inspections are going to be more important for the first couple of months. Chairman Barnard clarified that there were three separate contracts, and Tessera was awarded all three. Ms. Steele responded yes. Commissioner Dawson inquired if the contractor has a performance bond. Ms. Steele said yes. Mayor Spiegel stated that if they do not perform satisfactory, the City will get someone else. Ms. Steele commented that Staff met with the superintendent and the person that submitted the bid. Staff feels comfortable with the superintendent. Mr. Niemczak added that Tessera told Staff that they have the manpower, and would be buying all necessary equipment. Ms. Steele reported that the City Manager has asked her to provide him with some aquatic center information. She is providing him with the information, and hopefully by the July meeting she should have some idea of what the City Manager is thinking. Information that she is providing are capital and operational costs. Commissioner Hall mentioned that she is not going to be at the July 21st meeting, and requested that information on the aquatic center is e-mailed to her. Ms. Steele invited Commissioner Hall to meet with her before or after the meeting to fill her in on the information. Chairman Barnard asked Ms. Steele if she met with the City Manager regarding the aquatic center on May 20 instead of March 20 as reported in the May 26 status report. Ms. Steele responded that they met on May 20, and that March 20 date was an error. Ms. Steele mentioned that additional pickets were added between the small and large dog parks due to small dogs putting their heads through the fence. Mr. Niemczak updated the Commission on the palapas for Homme/Adams Park. The bid was awarded to a company in San Diego. He added that the shelter at the Civic Center Park, Parks Staff is working with Public Works 14 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes16-2-09.nun.docx 16 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 to demo the concrete pad and re-pour a new concrete pad that would save the City quite a bit of money. Ms. Steele communicated that the City's Risk Manager and some dog park users have mentioned that people fly by the dog park trying to get to baseball games or not sure why. City Staff has installed "Dog Crossing" signs by the dog park. She also mentioned that an issue may come up concerning small pools that people bring into the dog park. Ms. Steele stated that the pools are not healthy, and Staff has never really liked them in the dog park. After some research that the pools are not healthy, Staff posted signs at the dog park that they are not allowed. She noted that if the pools show up, Staff is removing them from the park. Commissioner Housken inquired about the Desert Recreation District contract. Ms. Steele answered that the item would be on the July 21 agenda. VIII. COMMENTS Commissioner Guyer commented that there was a letter to the editor from a Palm Desert resident. What caught his eye is that the resident was saying that they understood the reduction in parks and maybe other services by the City, but they did not understand Councilman Ferguson's trip. Mayor Spiegel interjected that there were five or six people asked to speak in their area of expertise. He explained that Councilman Ferguson's area was energy conservation. The trip was all paid for by France, and not by the City. Mayor Spiegel noted that the other item in the newspaper was the homeless shelter that is being built in Palm Springs. The City had already committed $102,000.00, and is in the budget this year. He noted that Palm Springs has also committed funds. Other cities have not, but the county has come up to the plate with over $500,000.00. He noted that $1.8 million is needed to completely staff it and so on. Palm Desert will find out in a month where it stands. Ms. Steele announced that the Parks and Recreation Commission bylaws went to the City Council and were approved. Staff does not have an official signature on the resolution, but will include a copy at the next meeting. She reminded the Commission that the next meeting is July 21 and dark for the month of August. 15 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.min.docx 17 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 2, 2009 IX. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Commissioner Dawson, the meeting was adjourned at 9:57 a.m. Monica Loredo, Recording Secretary 16 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes16-2-09.min.docx 18 NMNN, .�'�_ . CITY OF PALM DESERT : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Riverside County Office on Aging Partnership Staff was contacted by Ms. Fran Ferguson, Riverside County Office on Aging (OOA), Desert Regional Manager, to see if the City would be interested in partnering with the OOA in seeking a grant for a 10-station fitness network to be installed in a City park. Ms. Ferguson was seeking approval to send a letter to Kaiser Permanente seeking grant funds to provide fitness equipment to the "adults over 50" population in the City of Palm Desert. The OOA is entering its 6th year of offering the Fit after 50 program. The OOA 2009-12 Strategic Plan identifies "improvement in health and quality of life through choices that promote community integration and encourage preventative health and wellness learning." They believe that through a partnership with the City of Palm Desert, an existing park facility can be utilized to encourage older persons, by ease of access and modeling, to become involved in their own health and well-being. The equipment could be used by all ages (see attached letter). Since the Commission has discussed the purchase and installation of fitness stations in City parks in the past and since the citizen's survey completed in 2007 indicated that there is a need to provide activities relating to fitness to our older adult population, Staff felt like this was a great partnership opportunity. If Kaiser would select the OOA for the grant, Staff would need to seek approval from the City Council to file a formal grant proposal. Ms. Ferguson would take the lead in the grant procurement, but it would need to be approved by the Council. In the event that Kaiser authorizes the OOA to pursue this grant, Staff is requesting that the Commission recommend approval to the Council. Staff is also asking that the Commission recommend a site for the equipment. Attached is a map of three (3) sites that Staff identified as possibilities. 19 Office of the Aging Partnership July 21, 2009 Page 2 of 2 1. Civic Center Park: The OOA prefers the Civic Center due to the visibility. There are numerous possibilities in this park. Staff identified the area by the skate park as a possibility as it has close proximity to parking and bathroom facilities. 2. Palma Village Park: Staff identified this park due to its proximity to the Joslyn Senior Center (where the OOA office is located), bathrooms, and parking. The pieces of equipment can also be placed in existing shaded areas. 3. Ironwood Park: Staff identified the section of Ironwood Park hi-lighted on the attached map as a place that is shaded, has good access to parking and bathrooms. Staff was skeptical of both Palma Village and Ironwood Parks until we visited them and identified the areas hi-lighted on the maps. The area at Civic Center does not have good shade, so shade would have to be added. We are also open to any other ideas or suggestions. The funding being requested by the OOA would cover purchase and installation of equipment as well as a grand opening celebration. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Office of the Aging Partnership\Partnership with OOA.doc 20 June 1, 2009 Community Benefit Department Kaiser Permanente Public Affairs Office 393 W. Walnut Street, 2nd Floor Pasadena, CA 91188 Letter of Intent: Riverside County Office on Aging(OOA) in partnership with the City of Palm Desert and explore the additional partnership with the Palm Desert Kaiser Permanente Family Practice Unit Contact: Fran Ferguson Janis Steele, City of Palm Desert OOA, Desert Regional Manager Parks & Recreation Services Mgr. 760-341-0401 760-776-6423 fferguso@co.riverside.ca.us j steele@ci.palm-desert.ca.us 73750 Catalina Way, Palm Desert, CA 92260 73-510 Fred Waring Dr. Palm Desert, CA 92260 Organization: Riverside County Office on Aging (OOA) (county government) City of Palm Desert (city government) The OOA has a 35 year history as the Area Agency on Aging, for the California Department on Aging. Through both contract and direct services our mission is to meet the needs of older persons and persons with disabilities. Throughout that history the perspective on aging has changed to view healthy aging as one that requires a healthy diet and exercise. The OOA 2009- 12 Strategic Plan identifies improvement in health and quality of life through choices that promote community integration and encourage preventive health and wellness learning. The OOA is entering its 6th year of offering the evidence-based, fall prevention and chronic disease prevention program, Fit after 50. This program conducts strength and balance exercise classes throughout Riverside County. At present, 303 persons are registered and participate in the Coachella Valley at 17 class sites. This new project is an expansion of the Fit after 50 program goals by enhancing the physical environment of the Palm Desert Civic Center Park. The project will promote an age appropriate and appealing setting to encourage strength, mobility and balance exercises to prevent falls and defend against chronic disease in the Coachella Valley community and specifically persons over 50. Through a partnership with the City of Palm Desert, the existing park facility will encourage older persons,by ease of access and modeling, to become involved in their own health and well being. OOA Operating Budget: proposed 2009-2010 $11.5M 21 Statement of Need: Based on the data from the 2008 Riverside County Progress Report, the projected elder population (age 55+) in Riverside County will increase by 65.24% between 2007 and 2020, with Palm Desert and the surrounding Coachella Valley projecting proportionally similar increases. In 2007 a regional data collection system was established to survey the status of the health and well-being of the Eastern Riverside County community. This information is key in determining appropriate, effective health interventions. The Community Health Monitoring was completed by the Health Assessment Resource Center(HARC) and identified fall prevention and chronic illness and disease prevention as top priority needs for Coachella Valley persons 55+years old. This statement of need provides clear linkage to the proposed project Funds Usage: The Office on Aging and City of Palm Desert will partner to install a 10 station network of Adult Fitness stations on the existing paths throughout the Palm Desert Civic Center Park. Each self-guided station, designed specifically for 50+ persons, targets the core muscles necessary for strength, balance and stamina. Core body strength, essential to balance and fall prevention, is a primary target outcome for this program. Additionally, general exercise and muscle strength are vital to prevention of chronic diseases such as diabetes, osteoporosis, COPD, and arthritis. Each station is equipped with instructions, progressive activity levels and target fitness goals. This circuit will permanently enhance the physical environment of the park and promote total fitness for the whole family while meeting the needs of persons 50+years old. Park statistics reflect that thousands of persons annually from the Coachella Valley visit or participate in park events with 62% of Palm Desert's 50,000 residents indicating that they visit the Civic Center Park. The addition of this appealing exercise circuit will not only encourage persons 50+ to complete the circuit but will make a substantive statement regarding Riverside County Office on Aging, Palm Desert and Kaiser Permanente's commitment to senior health and exercise. Additionally, it our hope that the Office on Aging and Palm Desert can also partner with the new Kaiser Permanente Family Practice Unit in providing additional outreach to their patients regarding the new opportunity for exercise and preventive health opportunities in Palm Desert. Funds will be used for acquisition and installation of the exercise equipment; and for advertising, materials, and supplies for a joint Fit after 50 and Palm Desert Park kick-off event. In addition, the project addition will be a repeating item for the monthly Palm Desert "Brightside" newsletter, mailed to over 50,000 residents to encourage new and continuing use of the equipment. Total funding request and duration: One time only: $43,000. Sincerely, Ed Walsh, Director Riverside County Office on Aging 22 • + ' ` '} � ' : I.' '`• • { f •,1#MA ESIA GN FAL6s OR .. -- ' } r} y.xIIIP '' "T— ` : 'w,d--i-=r--y-,j f 1 ,,YY = " . Field 4 �= Field 1 ' irri r#5' M1}. „4 ' r' _ --�`' .. r 'Date Grove) f- `r! ......w..{ ,�p0 J i '.� i { Tim -4 r • • �M1 :. : cNFORNLA :Sn`ack Bar. Yac -<1 ,� rF" .s' iZ ----_. Palm Desert hi...- w .• - Civic Center zr • . ' • n;. • Field 3 :� Field 2 M1 f Picnic Pavilion 3 - . w; • 11' 1 Volleyball * a. -� Bin .i '- Enclosure .+ Courts, "� ,!AF , * G G 14 _ 1 '. 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Air. ..... • 11111:0 "ira. •• li WiLoir- -''°I . . %-., . ••: . • . _'it,41• • ri• .. i. N. ''' IL* '•. ...s. 7 , ... .4 .. II 4. • 1:Tkilt * De.?-a, ., 7..,:!;i7 • . - s a:.ii • ..r.w._-.:A..44.-,.,,..•••.E.: • No.- . ..: . i Ai 0 r, F..• .:'. .•. L. -. 'A.._ • •- 44111111ii 41.- 1.:91..t11.440tel'i IVISI •.,-. .L a iik. • •:;! -?-ir • . 1 .1, ip -r .- - 7- 1= cm -Eli' - • • .- ' :.. ."..--1‘.0.7az-::.1.26.% .!- ..... - .•' - '. •' J. . d. .•_,. ..' i wITMIliii....7... .911 ;- ,. Active Layer: Controllers 0 110ft NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION 4.... STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: International Sports Festival Executive Summary Attached is a copy of the executive summary of the 2009 International Sports Festival (ISF) prepared by Mr. Mike Brazil, Program Coordinator for the Desert Recreation District. Included in the summary is a budget review for the past three years. Also attached is a budget review presented in an Excel format prepared to increase ease of viewing for comparison purposes. As a result of receiving funding from the City of Palm Desert, Mr. Brazil presented the report to Ms. Pat Scully as part of the Desert Recreation District's responsibility. The District will be requesting that the City of Palm Desert consider continuing to support this event by contributing $26,000.00, facilities, and some City Staff time. Staff requests that the Commission recommend to the City Council that the City continues to support this event by providing $26,000.00, facilities, and staff time. 26 Dear Pat Scully, The Palm Desert International Sports Festival is an annual event with allure and inspiration embedded in competition and passion for organized sports. The Desert Recreation District has had great success each year by targeting these active adults and providing great service at beautiful venues in the city of Palm Desert. We are entering our tenth year of the games and continue to evolve and strive to improve all aspects of our Sports Festival. The 2009 Palm Desert International Sports Festival was a great success because of your support as Title Sponsor. Participation increased 46% from 2008 to 2009,with a total of 1097 athletes. We saw the addition of team sports to our games, along with the introduction of a masters division, younger athletes ages 35—49. The Palm Desert International Sports Festival is the third largest active adult event in state, only second to the Pasadena Games and the State Championships held in Northern California. New for 2009 was the addition of television marketing ads,used to locate our target market in the valley. A full color page was placed in our Desert Recreation District's catalog promoting the event to the 200,000 households in the valley. As the title sponsor for the games, the Palm Desert city's logo was predominantly placed on all 1200 shirts for our guests and staff. The logo was also featured on the 230,000 publications we produced. The Desert Recreation District acknowledges the generous contribution from the city of Palm Desert that makes these games possible for active adults. Thank you again for your continued support! A three year budget report and an Executive Summary of the 2009 International Sports Festival are enclosed for your review. Sincerely, Mike Brazil Program Coordinator/ISF Committee Desert Recreation District mike@desertrecreationdistrict.ca.gov 27 The Palm Desert International Sports Festival Budget Report / 2009 — 2007 2009 Expenditures/ISF YTD 5025- Payroll Taxes $ 149.00 5150- Full Time Salaries $ 16,452.00 5175- Part Time Salaries $ 3,212.00 6000- Refunds $ 980.00 6065- Facility Rentals $ 16,491.00 6075- Equipment Rentals $ 0.00 6150- General Services $ 35,481.00 6100- Materials and Supplies $ 21,179.00 Total Expense $ 93,944.00 2009 Total Revenue/ ISF YTD 4045- Charges for Services $43,880 (Average of$40.00 per athlete-$35.00 registration fee per individual /additional $5.00 event fee.) 4105- Grants and Donations $26,000.00 Total Revenue $69,880.00 2008 Expenditures/ISF YTD 5025- Payroll Taxes $ 3,044.24 5150- Full Time Salaries $ 1,073.95 5175- Part Time Salaries $ 3,474.16 6000- Refunds $ 1,230.00 6065- Facility Rentals $ 27,525.45 6075- Equipment Rentals $ 5,892.98 6150- General Services $ 34,859.08 6100- Materials and Supplies $ 22,393.88 Total Expense $ 99,493.74 28 2008 Total Revenue/ISF YTD 4045- Charges for Services $40,078.00 (Average of$40.00 per athlete-$35.00 registration fee per individual /additional $5.00 event fee.) 4105- Grants and Donations $26,198.00 Total Revenue $66,276.00 2007 Expenditures/ ISF YTD 5025- Payroll Taxes $ 3,408.71 5150- Full Time Salaries $ 1,073.95 5175- Part Time Salaries $24,522.59 6000- Refunds $ 75.00 6065- Facility Rentals $ 21,797.03 6075- Equipment Rentals $ 2,572.66 6150- General Services $ 24,575.40 6100- Materials and Supplies $ 22,972.17 Total Expense $ 100,997.51 2007 Total Revenue/ISF YTD 4045- Charges for Services $44,169.30 (Average of$40.00 per athlete-$35.00 registration fee per individual /additional $5.00 event fee.) 4105- Grants and Donations $ 26,000.00 Total Revenue $ 70,169.30 29 2009 Palm Desert International Sports Festival Executive Summary The City of Palm Desert and the Desert Recreation District was host to the 2009 International Sports Festival (ISF). This year the Festival attracted 1097 participants during the four days of competition, February 5 —9, 2009. Participation The past three years the games have continued to see an increase in participation. • New for 2009 was the addition of the Masters Division, ages 35 —49. • The 2009 Games participation increased by 344 athletes. • 27 -46% increase of athletes for three consecutive years. • Local participation in 2009: 277 • Nonresident participation in 2009: 820 • Athletes came from several states, Colorado, Arizona,Nevada,New Mexico, Utah, Hawaii, as far as Canada and Great Britain. Marketing New for 2009 was the addition of television marketing ads with KESQ as a means to locate our target market in the valley in conjunction with our District and ISF catalogs. • 45 minutes of airtime was purchased for marketing the games/ABC 3 News & FOX 11 News/ 14 day schedule. • Full color page in our resident District catalog promoting ISF to the 200,000 households in the valley. • Purchased sport specific mailing lists • 30,000 ISF catalogs sent to non residents in surrounding cities. • Color posters placed at various golf courses, athletic retail, hosting venues and private communities across the valley. • Desert Recreation District website placed ISF as our featured event. • Marketing was the largest expense in operating budget. 30 Exposure for Palm Desert As the title sponsor for the games, the city's logo was predominantly placed on all 1200 shirts for our guests and staff As well as featured on the 230,000 publications we produced. • KESQ.com placed our cover page on the website with the city as title sponsor. • ISF was featured in Palm Deserts BrightSide publication. • Featured in the Desert Suns on line and in print calendar section. • Palm Desert and the logo are placed in all the results books we send to the participating athletes for the games. • MSN.com did a story on pickle ball athletes who competed here in Palm Desert. • 30,000 ISF Registration books mailed to athletes outside the valley. Venues One of our goals for 2009 was to offer locations that would accommodate both athletes and family members during the games that would showcase locations in Palm Desert. • The Living Desert—Gala and Opening Dinner for athletes. • Desert Falls Country Club • Palm Desert Community Center and Civic Park • Palm Desert Athletic Club • Hovley Soccer Complex • University Park • Palm Desert High School Sanctioned Events for Athletes We uphold the California Senior Games Association obligation by offering our athletes the very best in officiating and registered sporting events. These events are sanctioned with governing bodies; therefore times/scores can be recorded and used to promote these athletes to the state games. • USTA tennis • USAPA for pickle ball • USATF for track and field • USA Swimming • USAV for volleyball • Partnering with the city of Palm Springs to enhance the senior softball and promote those athletes to the state games. 31 Palm Desert International Sports Festival Budget Report 2007 - 2009 Expenditures 2007 2008 2009 Payroll Tax $ 3,408.00 $ 3,044.00 $ 149.00 Full Time Salaries $ 1,073.00 $ 1,073.00 $ 16,452.00 Part Time Salaries $ 24,522.00 $ 3,474.00 $ 3,212.00 Refunds $ 75.00 $ 1,230.00 $ 980.00 Facility Rentals $ 21,797.00 $ 27,525.00 $ 16,491.00 Equipment Rentals $ 2,572.00 $ 5,892.00 $ - General Services $ 24,575.00 $ 34,859.00 $ 35,481.00 Materials/Supplies $ 22,972.00 $ 22,393.00 $ 21,179.00 Total Expense $ 100,997.00 $ 99,493.00 $ 93,944.00 Revenue Charges for Service $ 44,169.00 $40,078.00 $43,880.00 Grants/ Donations $ 26,000.00 $26,000.00 $26,000.00 $ 70,169.00 $ 66,078.00 $ 69,880.00 Net Revenue Over(Under) $ (30,828.00) $ (33,415.00) $ (24,064.00) 6150 General Services-Sports referees/umpires, finger printing, advertisement, postage 6100 Materials and Supplies- Signs/banners, awards, participant shirts, concessions 32 CITY OF PALM DESERT f PARKS AND RECREATION 4$ 910S, STAFF REPORT so= 7FNo N...N.NN• To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Desert Recreation District Fees and Charges During the budget process, the Desert Recreation District (DRD) reviewed their policy governing the establishment of fees and charges. The established fees and charges are intended to reflect the District's policy of priority access for District residents to facilities, programs and activities, and that tax revenue supports services that have a broad public benefit. The Board has determined that District residents should be given priority in the use of District services. For example, this preference may be in the form of adjusted fees of priority registration opportunities. Registrants outside the DRD will be required to pay additional charges for programs, rentals, and services provided based on Schedule 1.3 in the attached "General Policy Statement." Attached is a copy of "Section 1" of The Desert Recreation District's Fees and Charges Manual. It is intended to provide you with insight regarding the establishment of fees and charges within the DRD. Also attached is a copy of the fees associated with the City of Palm Desert based on the current contract and/or relationship between the District and the City of Palm Desert. The District is attempting to develop a uniform policy for fees and charges across the valley, so residents can go to any program in any part of the valley and have a reasonable expectation about what the fees and charges will be. The District is asking that the Parks and Recreation Commission support the recommended fee increases identified on the attached sheet. They are minimal, and are designed to either help recover the cost of doing business, or to bring them in line (and thus consistent) with the rest of the valley. District staff will be available to answer any questions. Staff recommends that the Commission recommend approval of these fee changes to the City Council. 33 SECTION 1 - GENERAL POLICY STATEMENT 1.1 PURPOSE To set forth the Desert Recreation District's policy governing the establishment of fees and charges to ensure ongoing availability and access of facilities to the public and provide a methodology for pricing and/or subsidy of District services. The established fees and charges are intended to reflect the District's policy of priority access for District residents to facilities,programs and activities and that tax revenue supports services that have a broad public benefit. 1.2 POLICY AND AUTHORITY Each year as part of the budget process,the Desert Recreation District Board of Directors approves,by resolution, the collection of established fees. Once adopted, only the Board of Directors may waive any fees. The General Manager is authorized to negotiate an offset of fees with participants,user groups and concessionaires. The replacement value of the negotiated arrangement shall not be less than established in the schedule of fees and charges. The General Manager is authorized to establish interim rates for new activities,programs and facilities and to adjust established fees based on changing market conditions until the Board takes formal action. The General Manager is authorized to take any and all necessary measures to protect the health and safety of the public at all times in relation to usage of District facilities and to determine designated areas public access and use. 1.3 RESIDENT PRIORITY FOR RECREATION SERVICES The Board has determined that District residents should be given priority in the use of District services. For example, this preference may be in the form of adjusted fees or priority registration opportunities. Registrants residing outside of the Desert Recreation District will be required to pay additional charges for programs, rentals and services provided based on the following schedule: Fee: $1 - $10.99 $2.00 Fee: $11.00- $25.99 $5.00 Fee: $26.00—75.99 $10.00 Fee: $76.00- $125.99 $15.00 Fee: $126.00- $199.99 $20.00 Program Fee: $200.00+ $50.00 1.4 PRICING AND COST RECOVERY The Districts recreation services are designed to complement those available throughout the community in order that all residents have a reasonable opportunity to participate in recreation. Where a particular recreation service is identified as appropriate for the District to provide and a decision to offer said service has been made, a fee will be set. For the purpose of the development of the appropriate fee the following three distinct categories of program have been established. ❑ Full Subsidy: Activities in this category are intended to meet the District's goal to provide opportunities with broad appeal and access through community and special events. Full subsidy programs include those activities that serve the broader public benefit. In some instances,nominal fees may be charged to assist in recovering fees required by other agencies or groups,help regulate attendance or promote a more orderly activity. District residents will be given priority registration when feasible. There is no expectation of any specific cost recovery 34 objective. ❑ Merit Pricing: Programs in this category are intended to provide broad community benefit but are offered largely as classes and activities and have many attributes of those offered in the private sector. The broader public benefit is achieved by targeting underserved or priority populations. Merit priced activities are expected to recover 50%-100%of direct program costs. These costs represent the expense directly related to delivery of the program, activity or service. Direct costs include direct program staff, materials and supplies,and immediate administrative overhead(Recreation Coordinator). ❑ Full Cost Recovery: Programs in this category are intended to respond to the expressed need of the consumer for a particular recreation service. In setting prices for these services,the intent is to price the activity competitively within the local market and to recover all direct and indirect cost associated with said services. Direct costs include direct program staff,materials and supplies, and immediate administrative overhead(Recreation Coordinator). Indirect costs include administrative overhead and facility use surcharge and shall be calculated at 30%of direct cost. SECTION 2 - FACILITY AND EQUIPMENT RENTALS The Desert Recreation District has and continues to invest resources in parks and recreation facilities. The District seeks to maximize use of existing and future recreational buildings, facilities and open spaces distributed throughout the District to effectively and efficiently meet the recreational needs of its residents. Recreation buildings, or portions thereof, and other recreation facilities, when not in use for regularly scheduled District activities may be used by other persons or organizations, with first preference given to District operations and activities, community use, resident use, commercial use and lastly non-resident use. 2.1 CLASSIFICATIONS The classifications listed below have been developed to aid District staff in qualifying facility or equipment rental use applicants into the appropriate fee category as outlined in the fees and charges schedule: ❑ District Residents: Those users that reside within the geographic boundaries of the Desert Recreation District. ❑ Non-Residents: Those users that reside outside the geographic boundaries of the Desert Recreation District. ❑ Private Functions: Defined as use by an individual limiting the availability of that facility or equipment to all others. Private functions may include but are not limited to anniversary parties, quinceaneras,weddings and receptions,birthday parties,and reunions. ❑ Community Use: Defined as non-commercial use,which serves the general public where no admission fee, vendor fee and/or donation is requested or received. This usage is reserved for public events/meetings that are for the general public that may include non-profit organizations and government use. Non-profit organizations must meet the District criteria to be classified as non-profit by providing proof of tax exempt status pursuant to 26 U.S.C. 501(c)(3). For athletic fields, only District recognized recreational youth sports organization regular season practice and league play is recognized in this category. Invitational tournaments, exclusive club teams, travel teams and adult league are considered commercial use. ❑ Commercial Use: Defined as all other uses that do not meet the criteria for Community and Private use as defined above. All businesses,regardless of whether a fee is charged, or a product is being sold,fall within this classification. (E.g. Those providing free financial advice,tax seminars,retirement planning, etc.) 2.2 RESERVATION REQUIREMENTS All persons, organizations or groups who desire to use District facilities or equipment shall apply for use on application forms provided by the District. The applicant shall furnish such information as required to determine if said program or use will be permitted. At the discretion of the District, dependent on the nature of the use 35 requested, all or some of the following conditions of use may be required: ❑ The District will require security guards for room rentals occurring after 6:00 p.m. ❑ Proof of insurance for Comprehensive General Liability with$1,000,000 combined single limit for bodily injury or property damage including fire and legal liability may be required. The Desert Recreation District must be named as the"additional insured"on the users' policy as it pertains to the use of District facilities. The District and affected city may be required when utilizing District managed city owned facilities. ❑ If alcoholic beverages are to be served or sold, a liquor liability endorsement must be submitted in the amount of $1,000,000. All other State, County, City and District's requirements regarding the use and/or sale of alcoholic beverages on District facilities must be met. There are NO exceptions to this policy. ❑ Those using the District facilities shall be responsible for any damage,which occurs with their use of the facilities. ❑ In order to qualify for the Community Use Rate on field reservations,youth sports organizations must submit team rosters including city of residency for each player,game and practice schedules,list of board members, and a copy of the organizations constitution and bylaws. ❑ Some usage may require additional permits/approvals from the city or county depending on location and nature of event. All additional permits are the responsibility of the applicant. 2.3 PAYMENT AND REFUNDS ❑ All applicable rental fees and deposits must be paid in full at the time of reservation and not less than 14 days prior to scheduled event. ❑ No refund will be issued when written notice of rental reservation cancellation is given less than 30 calendar days in advance of reservation date. ❑ All rental fees and deposits will be refunded if the reservation is canceled by the District. ❑ The District processes payments on the second and fourth Wednesdays of each month. Depending on where a reservation falls in the payment cycle it may take a maximum of three weeks for refunds to be processed. Upon request,refunds will be available for pick up on the second and fourth Thursday, after 2:00PM, at the District administrative offices at 45-305 Oasis Street, Indio. All other payments will be delivered by the U.S. Postal Service. 2.4 CLEANING AND SECURITY DEPOSITS Rental of District facilities and equipment requires a cash cleaning/security deposit. The cleaning/security deposit is refundable if the facility or equipment has been returned to the District in the same conditions as it was delivered. The District shall determine the amount of deposit required above the minimum when the applied for use is likely to cause wear and tear on the facility and or equipment beyond that expected for typical use. 36 Adopted Proposed Description 2005 Schedule Current Charges 2010 Schedule Resident Non-resident Per Resident Non-resident Per Resident Non-resident Per Fitness Facility Daily Admission Adults 14 years and older $5.00 $10.00 Day $5.00 $5.00 Day $5.00 $5.00 Day Youth 13 and Under $0.00 $0.00 Day $0.00 $0.00 Day $0.00 $0.00 Day Fitness Facility Annual Pass District Residents AD 93-1 $25.00 $120.00 Year $25.00 $120.00 Year $50.00 $120.00 Year Indio Residents AD 01-1 $10.00 N/A Year $10.00 N/A Year $25.00 N/A Year Palm Desert AD 93-1 $10.00 N/A Year $10.00 N/A Year $50.00 N/A Year Sworn Officer $20.00 $20.00 Year $20.00 $20.00 Year $50.00 $50.00 Year Municipal Employee $25.00 $25.00 Year $25.00 $25.00 Year $50.00 $50.00 Year Active Military $25.00 $25.00 Year $25.00 $25.00 Year $50.00 $50.00 Year Replacement Card $10.00 $10.00 Each $10.00 $10.00 Each $10.00 $10.00 Each Palm Desert Resident Cards Desert Willow Resident Card** $8.00 N/A Year $8.00 N/A Year $10.00 N/A Year Desert Willow Replacement Card** $15.00 N/A Year $15.00 N/A Year $15.00 N/A Year Skate Park Access Pass** $5.00 $5.00 Year $5.00 $5.00 Year $5.00 $5.00 Year Skate Park Replacement Card** $10.00 $10.00 Each $10.00 $10.00 Each $10.00 $10.00 Each Athletic Field Reservations Private Individual Daytime Use $15.00 $40.00 Hour $15.00 $40.00 Hour $15.00 $20.00 Hour Private Individual Lighted Use $30.00 $60.00 Hour $30.00 $60.00 Hour $30.00 $40.00 Hour Approved Youth Athletics Daytime* $0 N/A Hour $0.00 N/A Hour $0.00 N/A Hour Approved Youth Athletics Lights* $0 N/A Hour $0.00 N/A Hour $0.00 N/A Hour Commercial Daytime Use $15.00 $40.00 Hour $15.00 $40.00 Hour $30.00 N/A Hour Commercial Lighted Use $30.00 $60.00 Hour $30.00 $60.00 Hour $60.00 N/A Hour Pavillion Reservations PD Resident- PD Pavillion** $80.00 $110.00 Day $80.00 $110.00 Day $85.00 $125.00 Day PD Pavillion Administration Fee** $20.00 $20.00 Permit $20.00 $20.00 Permit $20.00 $20.00 Permit TP Resident -TP Pavillion N/A N/A Day $85.00 N/A Day $85.00 N/A Day District Residents- Not TP/PD $85.00 $110.00 Day $85.00 $110.00 Day $110.00 $125.00 Day Community Use N/A N/A Day N/A N/A Day $110.00 N/A Day Commercial Use (Where Allowed) N/A N/A Day N/A N/A Day $220.00 N/A Day *Community Use in 2010 Schedule **Fees established by the City of Palm Desert Portola/Garden Fees established by City 3 NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION 4.... STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Desert Recreation District "Desert Rock" in Palm Desert The Desert Recreation District is planning for the third year of the "Desert Rock" concert series to be held at the Civic Center Park Amphitheater in October 2009. Desert Rock is scheduled for October 8 and 15, 2009. The concerts are held on Thursdays, from 6:00 p.m. to 9:00 p.m. with the following acts scheduled to perform: • October 8, 2009: Dave Mason - who is a member of the Rock & Roll Hall of Fame. See attached bio for more details. • October 15, 2009: John Waite - was a member of The Baby's and Bad English in addition to his solo career. See bio for additional information. Opening acts have yet to be determined. The District is requesting your support for the event, and recommend to the City Council to schedule the concerts at the Palm Desert Civic Center Amphitheater. The District received conditional use permits from the City Manager for the concerts in 2007 and 2008. Set up for the event will begin at approximately 7:30 a.m. on the day of the show. As in the past three years, the District is requesting to have a few vendors on site for both food and band merchandise. They have contracts for service with a hot dog vendor and Ben & Jerry's Ice Cream for a variety of District events including Desert Rock. Both vendors will donate a portion of their proceeds back to the Coachella Valley Community Recreation Foundation. The District is also requesting that the City contribute Sheriff's assistance during the shows. They will provide uniformed event security and plenty of Desert Recreation District team members as well. Staff has a meeting scheduled with the Lieutenant Chief of Police to discuss the request. 38 DAVE MASON A Rock & Roll Hall of Fame History... At age 18, the Worcester England native teamed up with Steve 1 , Winwood, Jim Capaldi and Chris Wood to form the legendary band I. :�• Traffic. At 19, Mason penned the song "Feelin'Alright." This song has since become a rock and roll anthem, having been recorded by well over 48 artists, the best known version being Joe Cocker. The group's profound influence over rock music remains unquestioned Mason, Capaldi, Winwood, Wood even today. Mason departed from the group after their second album. In 1969 Dave headed for the USA to pursue a solo career. He struck gold with the album "Alone Together," considered a rock classic. This was followed by five albums for CBS/Sony including"Dave Mason," and"Mariposa De Oro,"four of which received gold albums. "Let It Flow," which has gone well over platinum, contained the classic "We Just Disagree," a top-ten single! All these albums are currently available on CD. In addition to performing to sold-out audiences, Mason performed on a z number of albums such as The Rolling Stones' "Beggar's Banquet," George Harrison's "All Things Must Pass," Paul McCartney's "Listen To What The Man Said" and Jimi Hendrix's "Electric Ladyland." One of the songs from the "Ladyland" album, "All Along The Watchtower," featured ` .. Dave playing acoustic guitar. This song,written by Bob Dylan, remains a big �. favorite in Dave's live show! ` In October of 1993, Dave Mason formally joined the legendary group Dave & Hendrix Fleetwood Mac and spent two years touring with them around the world. The band completed an album for Warner Brothers called "Time," which was released in October 1995, and features Dave's lead vocals on songs including "Blow By Blow" and "I Wonder Why." Dave Mason's career spans over 37 years and has encompassed producing, performing and song writing. not to mention being one of rock's great guitar players! Along with his induction as a founding member of the group Traffic into the Rock and Roll Hall of Fame, he is currently putting the finishing touches to a brand new solo album. In January, along with his partner Ravi Sawhney, Dave launched a brand new electric guitar company at the 2004 NAMM show, in Anaheim California(www.rksguitars.com). . . Rock and Roll, it's an attitude... not an age! See www.dave-mason.com for more info. . / ;, -I JOHN WAITE 11 /� v, • Riveting performances •°1"- . of his solo hits as well as his hits from The Babys and Bad English \ I #1 chart topping smash "Missing You" "Isn't It Time" "When I See You Smile" "Every Time I Think Of You. . . " - 4411th And many more IIIK4 6 Performs acoustic and full band shows. L: t� New album % "Downtown. . . Journey of a Heart" out now on Rounder Records! t- _ With single, "Missing You" duet with Allison Krauss ' , , topping the country charts! CALL YOUR APA AGENT TODAY! LOS ANGELES: (310) 888-4200 NEW YORK: (212) 687-0092 NASHVILLE: (615) 297-0100 2007 CMA Award Nominee "Musical Event of the Year"! 40 CITY OF PALM DESERT PARKS AND RECREATION e • •'�: F n s44••• • STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Bicycle Friendly Communities On July 9, 2009, the City Council authorized Staff to submit "Application Part II" of the process to The League of American Bicyclists to become a Bicycle Friendly Community. Mr. Kevin Swartz, Assistant Planner, is serving as the Staff lead in this process. Please see attached staff report. The final application (Part II) is due on August 14, 2009. Mr. Swartz will be present to hand out and discuss the application. Attached is a copy of a blank application. If you have any questions or suggestions for Mr. Swartz, please forward them to me no later than August 7, 2009. Fax questions to: 779-1044 or email: jsteele(cr�cityofpalmdesert.orq. In case you did not notice, City email addresses have changed. Instead of"ci.palm- desert.ca.us," it is now"cityofpalmdesert.org." 41 CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: Authorize staff to submit"Application Part II"to The League of American Bicyclists for consideration of designation as a Bicycle Friendly Community. SUBMITTED BY: Kevin Swartz Assistant Planner DATE: July 9, 2009 CONTENTS: Application Part II List of cities recognized as Bicycle Friendly Communities Website address www.bicyclefriendlycommunity.org Recommendation: That the City Council, by minute motion; authorize staff to submit"Application Part II" of the process to The League of American Bicyclists for becoming a Bicycle Friendly Community. Executive Summary: Approval of the staff recommendation will allow staff to apply to The League of American Bicyclists for consideration of designation as a Bicycle Friendly Community. At the March 26, 2009 meeting, the City Council authorized staff to submit Part 1, which was approved by the League of American Bicyclists. Staff is seeking approval to submit Part II, which is a comprehensive application that is designed to yield an overall picture of the community's work to promote bicycling through a detailed audit of the Five E's: engineering, education, encouragement, enforcement and evaluation efforts in the City. The committee reviews and scores the application and consults with local cyclists in the community. An award of platinum, gold, silver or bronze status may be designated for four years. Discussion: Representatives of Planning, Police, Public Works, Building and Safety, and Parks and Recreation divisions of the City, as well as local League Cyclists have met and have gone over Part II. The deadline for Part II is August 14, 2009, and the review process by the League of American Bicyclists is two to three months. 42 Staff Report Bicycle Friendly Community July 9, 2009 Page 2 of 3 The Bicycle Friendly Communities Campaign is an awards program that recognizes municipalities that actively support bicycling. Cities that are designated as Bicycle Friendly Communities provide safe accommodation for cycling and encourage their residents to bike for transportation and recreation. Benefits: With more people bicycling, communities experience reduced traffic demands, improved air quality and greater physical fitness. In addition, bicycle-friendly cities are often seen as places with a high quality of life. This can translate into increased property values, business growth and increased tourism. Award Determination: The League of American Bicyclists reviews and scores the application and consults with local cyclists in the community. An award of platinum, gold, silver or bronze status may be designated for four years. If the committee feels that the city does not meet the qualifications, the League and technical assistance staff will continue to work with the city to encourage continual improvements. The League of American Bicyclists recognizes newly designated Bicycle Friendly Communities with an awards ceremony, a Bicycle Friendly Community road sign, and a formal press announcement. Renewing the Designation: Renewals are due every four years after a community is designated. The League will also require a short annual update. Award levels may change based on the renewal feedback. Conclusion: With City Council approval, staff will submit Part II to the League of American Bicyclists to determine if or at what level the City qualifies as a Bicycle Friendly Community. Staff has the support from the Parks and Recreation Commission, the local bicycle club, and other involved residents. There are no fees associated with the submittal process, but future capital expenses may be necessary for signage and for such infrastructure or programs as may be desired to market the designation. If the City qualifies and is awarded a rating of platinum, gold, silver, or bronze, the City will be provided with an award at a ceremony, a Bicycle Friendly Community road sign, and a formal press announcement, and will be g/Planning/kevi nswartzlbicyclefriend lystaffreport 43 Staff Report Bicycle Friendly Community July 9, 2009 Page 3 of 3 recognized in various bicycle magazines. The less tangible benefits include reduced traffic demands, improved air quality and greater levels of physical fitness. Submitted By: Kevin Swartz Janis Steele Assistant Planner Parks and Recreation Services Manager Department Head: Approval: Lauri Aylaian John M. Wohlmuth Director of Community Development City Manager g/Planning/kevi nswartzlbicyclefriend lystaffreport 44 III r LEAGUE OF AMERICAN BICYCL18TS 1612 K St.,NW,Suite 800 Washington,DC 20006.2850 ~ wEesrrE www.bicyclefriendlycommunity.org EMM. bikeleagueGibikeleague.arg Bicycle rendly Community PRONE 202.822.1333 fax 202.822.1334 The League of American Bicyclists Bicycle Friendly Communities Campaign www.bicyclefriendlycommunity.org Part 11 is a detailed audit of the engineering, education, encouragement, enforcement, evaluation and planning efforts in your community. Complete this application on www.bicyclefriendlycommunity.org. This comprehensive inquiry is designed to yield a holistic picture of your community's work to promote bicycling. Technical assistance for completing Part 11 is available at www.bicyclefriendlycommunity.org or by calling the League at 202-822-1333. APPLICATION PART II ENGINEERING 1. Do you have a policy that requires the accommodation of cyclists in all new road construction and reconstruction and resurfacing? Please include a copy of this legislation or policy. 2. Have you provided training for your engineers and planners on how to accommodate cyclists? Please describe. Is there a mechanism to provide training on an on-going basis? 3. How many bridges are in your community? How many are closed or inaccessible to cyclists? Of those accessible by bike, how many have shoulders, bike lanes, wide curb lanes, or multi- use paths? 4. Do you have a bike parking ordinance? If yes, please include a copy of your ordinance: 5. Are there bike racks or storage units at: Schools (All) (Most) (Some) (Few) (None) Libraries (All) (Most) (Some) (Few) (None) Transit stations (All) (Most) (Some) (Few) (None) Recreation centers (All) (Most) (Some) (Few) (None) Government buildings (All) (Most) (Some) (Few) (None) Office buildings (All) (Most) (Some) (Few) (None) Retail centers (All) (Most) (Some) (Few) (None) Public spaces and parks (All) (Most) (Some) (Few) (None) 45 LEAGUE OF AMERICAN BICYCL18TS 1612 K St.,NW,Suite 800 Washington,DC 20006.2850 ~ wEesrrE www.bicyclefriendlycommunity.org „ / EINAIL bilce[eague�hikeleague.arg r C�e riendly Community PHONE 202.822.1333 fax 202.822.1334 6. If your community has transit service: a. Are buses equipped with bike racks? (All) (Most) (Some) (Few) (None) (N/A) b. Can bikes be brought inside transit vehicles? 7. How many miles of bike lanes do you have? How many miles of bike lanes are in your bicycle master plan? What is the mileage of your total road network? In rural communities, rideable paved shoulders may also be considered. 8. What percent of arterial streets have bike lanes or paved shoulders? 9. How many miles of designated bike routes do you have? How many miles of signed bike routes are in your bicycle master plan? 10. Please describe any maintenance programs or policies that ensure bike lanes and shoulders remain usable. a. Routine maintenance b. Capital improvements 11 . Please describe initiatives your community has taken to ensure or improve bicycle access, safety and convenience at intersections, including bicycle detection, signing and marking. 12. How many miles of paved or hard surface trails (e.g. asphalt, concrete, crushed rock) do you have? How many miles of paved or hard surface trails are in your bicycle master plan? 13. How many miles of natural surface trails (singletrack) do you have? What is the total mileage of natural surface trails that are open to mountain bikes? 14. What is the estimated acreage of open space and public lands within the community (city, county, state, and federal public lands)? Are these areas open to cyclists? 15. Please describe maintenance programs or policies for your Multi-use Paths. a. Routine maintenance b. Capital improvements 16. Does your community have an ordinance or local code requirement for employers to provide bicycle parking, shower facilities, etc.? If yes, please describe or include a copy. 17. Please describe recreational facilities for cyclists such as low traffic rural roads and signed touring routes. 18. Are there other facilities that have been created to promote bicycling in your community? If yes, please describe. 46 LEAGUE OF AMERICAN BICYCLISTS 1612 K St.,NW,Suite 800 Washington,DC 2000E-2850 wri WE85rrE www.bicyclefriendlycommunity.org 17/ EMAIL bike[eague@bikeleague.arg Bicycle rendly Community PRONE 202.822.1333 fax 202.822.1334 EDUCATION 1. How do you educate motorists to share the road with cyclists? Please describe. How many community motorists do you reach with these efforts? (All) (Most) (Some) (Few) (None) 2. Are there other bicycle education opportunities for adults? Please describe. 3. Do you have a bicycle safety program for children in schools? How many schools participate? (All) (Most) (Some) (Few) (None) 4. What other types of bicycle safety and education opportunities are available for children? Please describe. How many children participate? 5. Do you make bicycle safety materials available to the public? Please describe. 6. Do you have a bicycle ambassador program that educates community members on local opportunities for bicycling and answers their questions? 7. Do you have League Cycling Instructors in your area? Please list active instructors. 8. Is bicycle safety education included in routine local activities (e.g. tax renewal, drivers licensing and testing, or inserts with utility bills each month)? If so, please describe. 47 LEAGUE OF AMERICAN BICYCL18TS 1612 K St.,NW,Suite 800 Washington,DC 20006.2850 ~ wEesrrE www.bicyclefriendlycommunity.org „ / EMM. bikeleagueObikeleague.arg Bicycle riendly Community PRONE 202.822.1333 fax 202.822.1334 ENCOURAGEMENT 1 . How do you promote National Bike Month in May (or another month)? Please describe. 2. How many people do you reach with events and activities during this celebration? 3. Do you actively promote Bike to Work Day or other bicycle commuting incentive programs? Please describe. What portion of the community workforce do you reach? (All) (Most) (Some) (Few) (None) 4. Is there an annual bike tour or ride promoted to the general public in your community? Please describe. 5. Are there community road or mountain bike clubs, bicycle advocacy organizations or racing clubs? Please describe. 6. How many specialty bicycle retailers (i.e. bike shops, not big box retailers like K-Mart or Wal Mart) are there in your community? 7. Are there other bicycling areas or facilities such as BMX tracks, velodromes or mountain biking centers in your community? 8. Does your trails system have a unit of the National Mountain Bike Patrol? Patrollers inform, assist and educate mountain bikers and other trail users. 9. Are there opportunities to rent bicycles in your community or other recreational opportunities involving bicycling? Please describe. 10. Do you have Safe Routes to School program that includes bicycling? How many schools are involved? (All) (Most) (Some) (Few) (None) 11 . Does your community have youth recreation and intervention programs that are centered around bicycling? 12. Do you publish a bike map and keep it up to date? 13. Do you publish a map of mountain bike trails? 14. Please describe any other efforts in your community to encourage cycling. 48 LEAGUE OF AMERICAN BICYCLISTS 1612 K St.,NW,Suite 800 Washington,DC 2000E-2850 wEesrrE www.bicyclefriendlycommunity.org EMAIL bikeleague@bikeleague.arg r ; ieiy Community PRONE 202.822.1333 fax 202.822.1334 ENFORCEMENT 1 . Is your local police department addressing the concerns of cyclists in your community? Is there a liaison that communicates with the bicycling community? 2. Do you offer specific training to police officers regarding traffic law as it applies to bicyclists? 3. Do you use targeted enforcement to encourage cyclists and motorists to share the road safely? 4. Do you have public safety employees on bikes? Indicate the number of employees on bike as well as the size of the entire staff. 5. Do you have a mandatory helmet law? If so, is the requirement a state law or local ordinance? To what ages does it apply? 6. Do you have a mandatory sidepath law? If so, is the requirement a state law or local ordinance? Is it enforced? 49 LEAGUE OF AMERICAN BICYCL18TS 1612 K St.,NW,Suite 800 Washington,DC 2000E-2850 ~ wEesrrE www.bicyclefriendlycommunity.org „ / EMAIL bilce[eague�hikeleague.arg r Cle riendly Community PHONE 202.822.1333 fax 202.822.1334 EVALUATION & PLANNING 1. Do you have any information on the number of trips by bike in your community including census data? Please describe. 2. How many cyclist/motor vehicle fatalities have occurred in your community in the past five years? 3. How many cyclist/motor vehicle crashes have occurred in your community in the past five years? 4. Do you have a specific plan or program to reduce these numbers? 5. Do you have a system in place that allows bicyclists to submit ideas and concerns to public officials? Please describe. 6. Do you have a comprehensive bicycle plan? Please include a copy. When was it passed or updated? Is it funded? What percentage has been implemented? (All) (Most) (Some) (Few) (None) 7. Do you have a trails master plan that addresses mountain bike access, and are there ongoing relations between the mountain biking community and the community recreation and planning staff. 8. Is your bicycle network part of broader development plans, land use plans and ongoing development projects? How many trails, bike lanes, paved shoulders, and bike routes connect with each other to provide seamless transportation options? (All) (Most) (Some) (Few) (None) 9. Have you evaluated your transportation network and prioritized bicycle improvements based on hazards and needs? 10. What specific improvements do you have planned for bicycling in the following year? 11 . What are the three primary reasons your city deserves to be designated as a Bicycle Friendly Community? 12. What are the three aspects of your community most in need of improvement in order to accommodate bicyclists? 50 LEAGUE OF AMERICAN BICYCLISTS 1612 K St.,NW,Suite 800 Washington,DC 2000E-2850 wEesrrE www.bicyclefriendlycommunity.org EMAIL bilce[eague�hikeleague.arg r ; ieiy Community PRONE 202.822.1333 fax 202.822.1334 FEEDBACK 1 . How has completing this application affected your awareness of improvements which may be made for bicyclists? 2. Are you planning any new projects based on your involvement with the Bicycle Friendly Community program? Please describe. 3. How do you foresee this designation affecting your community's outlook on bicycling? 4. How do you foresee this designation affecting future bicycle improvement efforts? 5. Are you aware of other communities which should be involved with this program? Please list below. 51 NMNN, :11 -----tfill114--WA: � CITY OF PALM DESERT :1 we _ PARKS AND RECREATION 04-,,�'� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 21, 2009 Subject: City Tree Inventory The City's Park and Recreation Department and the Public Works Landscape Services Department are responsible for the care and maintenance of public trees. The trees are a valuable component of the City's park and landscape system. In July 2007, the City contracted with Davey Resource Group to conduct a public tree inventory. The inventory data included the number of trees, the maintenance performed on the trees, and the general health of the trees. The information provided by the tree inventory will allow City Staff to monitor the health of existing trees and provide a tool for the expansion of the City's urban forest. Mr. Spencer Knight, Landscape Manager, for the City of Palm Desert will be presenting the results of the survey and be available to answer any questions the Parks and Recreation Commission might have concerning the Citywide tree inventory. Due to the size of the tree inventory document, a copy will be provided to you at the Commission meeting. Please notify Staff if you do not wish to receive a copy. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\tree inventory 2009.doc 52 NMNN, CITY OF PALM DESERT ya \ : _ PARKS AND RECREATION '�'.�' r 04-v..�'� STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 21, 2009 Subject: Civic Center Snack Bar Improvements After the normal playing season at the Civic Center Park ball fields, Staff inspected the snack bar for any repairs that would be needed before the next season. Following is a list of items that Staff has identified to be in need of replacement or repair: • The roof top mounted water (swamp) cooler for the snack bar was not cooling the building sufficiently. Staff contacted several vendors, and Maple Leaf Plumbing was awarded the contract to replace the cooler. The new cooler has a higher cooling capacity than the old cooler. • The freezer chest that is used to keep meats and other food items frozen is not working properly and is outdated. Staff has contacted vendors for bids on a replacement commercial freezer chest. Sears was able to supply the freezer at the lowest price. Staff will pick up and install the freezer. • The two roll up metal doors covering the food pass through area of the snack bar were no longer functioning properly. Staff contacted vendors, and awarded a contract to the lowest bidder. Harvey's Garage Doors Company will be installing the new roll up doors the week of July 6, 2009. • Staff installed additional shelving in the storage area of the snack bar for users of the building. Attached are pictures of the improvements to the snack bar. 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P 54 (11 -----tfi"--.44- CITY OF PALM DESERT : PARKS AND RECREATION 0`�7°��'� STAFF REPORT e.N.T9 3yo4f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Desert Recreation District Contract City Staff met with Stan Ford and Mr. Kevin Kalman, Desert Recreation District (DRD), on April 30, 2009, to discuss revising the contract between the City and the DRD. A decision was made to split the contract into two parts. The first part being the development of an agreement spelling out the District's utilization of the Palm Desert Community Center, and their responsibility to provide programming in the City of Palm Desert. The second part would be the development of a contract spelling out additional services the District provides at the City's request. It was agreed that City Staff would put together the second portion, spelling out additional services, and that District Staff would put together the first part. Attached is a copy of the section that City Staff was responsible for, for your review and comment. 55 AGREEMENT FOR PARK SERVICES This Agreement for Services ("Agreement") is made and entered into in the City of Palm Desert on this day of , 2009, by and between the City of Palm Desert, a municipal corporation organized and existing under the laws of the State of California, hereinafter referred to as "City", and the Coachella Valley Recreation and Park District, a public agency, hereinafter referred to as "CVRPD". WITNESSETH : WHEREAS, the City owns or leases property that is used for parks, recreational, and community activities identified in Appendix F attached hereto and incorporated by reference ("City Facilities"); WHEREAS, the CVRPD is authorized and is qualified to provide and administer these activities; WHEREAS, the City desires the CVRPD to provide and administer recreational activities and related services that benefit the residents of the City, and WHEREAS, several sports associations provide organized sporting activities for the youth of the City on the City controlled land and land controlled by Desert Sands Unified School District("DSUSD"), NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties agree as follows: 1. Term. The term of this Agreement shall commence upon its execution by both parties, and shall extend through June 30, 2010 ("Term"). The Term shall be automatically extended in one (1) year increments until either party provides written notice to the other party of its desire that the Agreement terminate on its next anniversary date. Either party may terminate this Agreement upon ninety (90) days written notice to the other party. 2. Sections. The following areas of responsibility will be covered in this Agreement and are covered specifically in Appendices A through I. Appendix A: Administration Appendix B: Maintenance Appendix C: Facilities Appendix D: Park Supervision Appendix E: Priority Use RMBUS\LWADE\300936.3 A-1 56 Appendix F: List of Properties Appendix G: Skate Park Appendix H: Facility Use Agreement Appendix I: City Facility Reservation Application 3. CVRPD Obligations. The CVRPD shall provide recreational and maintenance services at the City Facilities in a manner more particularly described in CVRPD/CITY MOU and in Appendices A through G. 4. City's Obligations. The City shall maintain the City Facilities and shall compensate the CVRPD for the CVRPD services,as more particularly described in Appendices A through G. 5. DSUSD's Obligations. DSUSD owns, and leases to the City, several of the facilities that are the subject of this Agreement. The obligations of DSUSD, with respect to the facilities it owns, and as described in the attachments hereto, shall be the subject of separate agreement(s) between the City and DSUSD. 6. Permits and Approvals. The CVRPD shall not make alterations or modifications to the City Facilities without the prior written consent of the City. In the event that alterations and/or modifications require a building permit pursuant to the City of Palm Desert Municipal Code ("Municipal Code"), the CVRPD shall obtain the appropriate permit from the City prior to commencement of any work. A letter of approval and/or permit shall be on site at all times. 7. Non Discrimination. Recreation programs and services shall be provided in accordance with all local, state, and federal laws and regulations, without discrimination as to protected class. 8. User Fees. A schedule of user fees for the City Facilities covered hereunder ("User Fees") shall be recommended by the CVRPD, consistent with other similar fees paid by the CVRPD, and thereafter, established by the City. The User Fee schedule shall identify groups that are required to pay administration and/or lighting User Fees and groups that are exempt therefrom in accordance with Appendix E. The CVRPD shall collect the User Fee from applicable users of the City Facilities and deliver said User Fees to the City on a monthly basis. Recommended changes in User Fees for field and shelter/pavilion reservations must be provided to the City's Parks and Recreation Commission for review, and approved by the City Council prior to implementation. The CVRPD's User Fee schedule shall be provided to the City on an annual basis, after adoption by the CVRPD Board of Directors. RMBUS\LWADE\300936.3 A-2 57 9. Compensation. [BBK comment: To be completed by the CVRPD and the City once all items are identified.] 10. Personnel. In order to provide the recreation and maintenance services pursuant to this Agreement, the CVRPD shall hire and supervise personnel in accordance with the CVRPD's personnel policy rules and certification requirement. As provided by such rules, all personnel assigned to the City Facilities shall wear appropriate attire as provided by the CVRPD which identifies the individual as a CVRPD employee. The City will provide the CVRPD with a primary staff contact for all services provided by the CVRPD. The City may designate a primary parks/maintenance contact and/or a recreation/program services. 11. Emergency. The City and the CVRPD shall provide twenty-four (24) hour emergency service at the City Facilities. The City and the CVRPD shall have a staff member on call and available at all times. The CVRPD shall provide the City with appropriate contact numbers. 12. Audit. As permitted by state law, the City reserves the right to perform an audit to determine the accuracy of the CVRPD's City-related monthly revenue and expense reports and youth sports league rosters. The audit or examination of the records may be performed by an individual representative of the City or by an accounting firm retained by the City. The City agrees to pay for the cost of such audit. The CVRPD agrees to provide actual records and daily accounts at the City's request at no cost to the City. The City also reserves the right to perform a program audit of all programs taking place in any and all the City Facilities. 13. Insurance. Prior to performing any work under this Agreement, the CVRPD, at its sole cost and expense, shall obtain and maintain throughout the entire Term of this Agreement, the insurance coverage specified in this Section 13, with insurers and under forms of insurance satisfactory in all respects to the City. (a) Workers' Compensation. The CVRPD, at the CVRPD's sole cost and expense, shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by the CVRPD, with limits not less than One Million Dollars ($1,000,000.00) in compliance with California law. In the alternative, the CVRPD may rely on a self-insurance program to meet these requirements, so long as the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CVRPD, if a program of self-insurance is provided, shall waive any and all rights of subrogation against the City for loss arising from performance of the work under this Agreement. (b) Commercial General and Automobile Liability. The CVRPD, at the CVRPD's sole cost and expense, shall maintain commercial general and automobile liability insurance throughout the entire Term of this Agreement in an amount not less than One Million Dollars per occurrence ($1,000,000.00) and Three Million Dollars ($3,000,000) aggregate coverage for risks associated with the performance of the work under this Agreement. If a Commercial General RMBUS\LWADE\300936.3 A-2 58 Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the performance of the work under this Agreement or the general aggregate limit shall be at least twice the required per occurrence coverage limit. Such insurance coverage shall include, but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from performance of the work under this Agreement, including the use of owned and non-owned automobiles. (i) All commercial general liability insurance coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) and Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto). No endorsement shall be attached limiting the coverage. (ii) Each of the following shall be included in the commercial general liability and automobile liability insurance coverage or added as an endorsement to the policy: (1) The parties to be covered as insured as respects each of the following: Liability arising out of activities performed by or on behalf of the CVRPD, including the insured's general supervision of the CVRPD; products and completed operations of the CVRPD; premises owned, occupied or used by the CVRPD; and automobiles owned, leased, hired, or borrowed by the CVRPD. The coverage shall contain no special limitations on the scope of protection afforded any party. (2) The policy must contain a cross liability or severability of interest clause. (3) The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis. (4) An endorsement must state that coverage is primary insurance and that no other insurance carried by any party will be called upon to contribute to a loss under the coverage. (5) Any failure of the CVRPD to comply with reporting provisions of the policy shall not affect coverage provided to the parties. (6) Insurance is to be placed with California-admitted insurers with a Best's Key Rating Guide Financial Strength rating of no less than A and financial size rating of no less than A:VII. (7) Written notice of cancellation or non-renewal of any insurance policy must be received by the City at least thirty (30) days prior to any such change becoming effective. (c) Deductibles and Self-Insured Retentions. The CVRPD shall disclose the self- insured retentions and deductibles for each policy of insurance required by this Agreement RMBUS\LWADE\300936.3 A-2 59 before beginning performance of any of the work under this Agreement. During the Term of this Agreement, upon the express, prior written authorization of the City, the CVRPD may increase such deductibles or self-insured retentions with respect to the parties. The City may condition approval of an increase in deductible or self-insured retention levels upon a requirement that the CVRPD procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to the City. (d) Notice of Reduction in Coverage. If any insurance coverage required under this Agreement is reduced, limited, or materially affected in any other manner, the CVRPD shall provide written notice to the City, at the CVRPD's earliest possible opportunity, and in no case later than(5) five days after the CVRPD is notified of the change in coverage. (e) City's Right to Obtain Coverage. In addition to any other remedies the City may have, if the CVRPD fails to provide or maintain any insurance policy or endorsement required by this Agreement, the City may, at its sole option, do any or all of the following: (i) Obtain such insurance coverage, in which event the CVRPD shall reimburse the City for all costs of obtaining and maintaining such insurance coverage, upon demand; (ii) Order the CVRPD to stop performing the work under this Agreement until the CVRPD demonstrates compliance with the insurance requirements of this Agreement; (iii) Terminate this Agreement. (f) Exercise of any of the remedies set forth in Section 13(f) is in addition to other remedies the City may have for the CVRPD's default under this Agreement and is not the exclusive remedy for the CVRPD's failure to maintain insurance or secure appropriate endorsements. 14. Indemnification. The CVRPD shall indemnify, defend, and hold the City, its elected officials, officers, employees and agents (each, an "Indemnitee" and, collectively, the "Indemnitees") harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state or municipal law or ordinance, or other cause in connection with the acts or omissions of the CVRPD, its employees, subcontractors, or agents, or on account of the performance or character of the work, except that such obligation shall not apply to any such claim against an Indemnitee arising out of the sole negligence or willful misconduct of that Indemnitee. It is understood and agreed that the duty of the CVRPD to indemnify and hold harmless the Indemnitees includes the duty to defend the Indemnitees. Within fifteen (15) days following receipt of notice that an Indemnitee has been made a party to an action or proceeding arising out of the CVRPD's acts or omissions under this Agreement, the CVRPD shall provide a defense to each affected Indemnitee in that action or proceeding. In the event the CVRPD fails to provide such a defense to an Indemnitee, the CVRPD shall be liable to the Indemnitee for its attorneys' fees and costs incurred to defend the Indemnitee, beginning with all such expenses incurred on the sixteenth(16th) day following the date of notice of the action or RMBUS\LWADE\300936.3 A-2 60 proceeding and request for a defense and continuing until the conclusion of the matter. Acceptance of insurance certificates and endorsements required under this Agreement by the City does not relieve the CVRPD from its indemnification, defense and hold harmless obligations under this Agreement. The CVRPD's indemnification, defense and hold harmless obligations shall apply whether or not any insurance policies shall have been determined to be applicable to any of such obligations, any damages awarded or claims for damages. (a) Strict Liability. The indemnification obligation of the CVRPD shall apply regardless of whether liability without fault or strict liability is imposed or sought to be imposed on one or more of the Indemnitees. The indemnification obligations of the CVRPD shall not apply to the extent that a final judgment of a court of competent jurisdiction establishes that a claim against an Indemnitee was proximately caused by the sole negligence or willful misconduct of that Indemnitee. In such event, however, the CVRPD's indemnification obligations to all other Indemnitees shall be unaffected. (b) Independent of Insurance Obligations. The CVRPD's indemnification obligations pursuant to this Section 14 shall not be construed or interpreted as in any way restricting, limiting, or modifying the CVRPD's insurance or other obligations under this Agreement and are independent of the CVRPD's insurance and other obligations under this Agreement. The CVRPD's compliance with its insurance obligations and other obligations under this Agreement shall not in any way restrict, limit, or modify the CVRPD's indemnification obligations under this Agreement. (c) Attorneys' Fees. The Indemnitees shall be entitled to recover their reasonable attorneys' fees and actual costs incurred in enforcing the CVRPD's indemnification obligations pursuant to this Section 14. (d) Survival of Indemnification and Defense Obligations. The CVRPD's indemnification and defense obligations pursuant to this Section 14 shall survive the expiration or earlier termination of this Agreement, until all claims against any of the Indemnitees involving any of the indemnified matters are fully, finally, and absolutely and completely barred by the applicable statutes of limitations. (e) Independent Duty to Defend. The CVRPD's duty to defend the Indemnitees is separate and independent of the CVRPD's duty to indemnify the Indemnitees. The duty to defend includes claims for which the Indemnitees may be liable without fault or strictly liable. The duty to defend applies regardless of whether the issues of negligence, liability, fault, default, or other obligation on the part of the CVRPD or the Indemnitees have been determined. The duty to defend applies immediately, regardless of whether the Indemnitees have paid any sums or incurred any detriment arising out of or relating (directly or indirectly) to any claims. It is the express intention of the CVRPD and the City that the Indemnitees be entitled to obtain summary adjudication or summary judgment regarding the CVRPD's duty to defend the Indemnitees at any stage of any action or proceeding within the scope of this Section 14. RMBUS\LWADE\300936.3 A-2 61 15. Defaults - General. (a) Failure or delay by the CVRPD to perform any term or provision of this Agreement shall constitute a default under this Agreement; provided, however, that if the CVRPD commences to cure, correct or remedy such default, within thirty (30) calendar days after receipt of written notice from the City specifying such default, and shall diligently and continuously prosecute such cure, correction or remedy to completion (and where any other time limit for the completion of such cure, correction or remedy is specifically set forth in this Agreement, then within said time limit), the CVRPD shall not be deemed to be in default under this Agreement. (b) The City shall give written notice of default to the CVRPD, specifying the default complained of by the City. Delay in giving such notice shall not constitute a waiver of any default nor shall it change the time of default. Any thirty (30) day notice specified elsewhere in this Agreement, once given, shall satisfy the requirements of this Section 15 for notice of default. No additional notice shall be required. (c) Any failure or delays by the City in asserting any of its rights and/or remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies. Delays by the City in asserting any of its rights and/or remedies shall not deprive the City of its right to institute and maintain any actions or proceedings that it may deem necessary to protect, assert or enforce any such rights or remedies. 16. Events of Default. In addition to other acts or omissions of the CVRPD that may legally or equitably constitute a default or breach of this Agreement, the occurrence of any of the following specific events shall constitute an "Event of Default" under this Agreement and shall not be subject to the provisions of Section 15: (a) Any failure of the CVRPD to cure or correct any default following notice and opportunity to cure pursuant to Section 15. (b) Any representation, warranty or disclosure made to the City by the CVRPD regarding this Agreement or the work is materially false or misleading, whether or not such representation or disclosure appears in this Agreement. (c) The CVRPD fails to make any payment or deposit of funds or provide any bond or other security required under this Agreement or in providing the work or to pay any other charge set forth in this Agreement, following ten (10) days' written notice to the CVRPD from the City of such failure. (d) The CVRPD transfers any of its rights or obligations under this Agreement, whether voluntarily, or involuntarily or by operation of law, in violation of the terms and conditions of this Agreement. (e) The CVRPD becomes insolvent or a receiver is appointed to conduct the affairs of the CVRPD under state or federal law. RMBUS\LWADE\300936.3 A-2 62 17. City Remedies. Upon the occurrence of an Event of Default, the City may pursue any remedy available to the City arising from such Event of Default, at law or in equity, or terminate this Agreement or both. All remedies of the City set forth in this Agreement or otherwise available to the City at law or in equity shall be cumulative. 18. Independent Contractor Status. It is expressly understood and agreed by both the City and the CVRPD that the CVRPD is an independent contractor and the CVRPD employees are not employees of the City while performing the work under this Agreement. The CVRPD expressly warrants that it will not represent, at any time or in any manner, that the CVRPD employees are employees or agents of the City. The CVRPD shall have no authority to and shall not incur any debt, obligation or liability on behalf of the City. 19. Amendments. This Agreement may be modified only by a written agreement, approved by both the City and the CVRPD. 20. Notice. All notices or demands of any kind served by either party to this Agreement to the other shall be in writing and shall be personally delivered or mailed by registered or certified mail,return receipt requested addressed as follows: City Clerk General Manager City of Palm Desert Coachella Valle Recreation& Park District 73-510 Fred Waring 45-3050asis Street Drive Palm Desert, CA 92260 Indio, California 92201 21. Litigation Costs. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and court costs in addition to any other relief granted by the court. 22. Authority to Execute Agreement. Both the City and the CVRPD covenant that each individual executing this Agreement on behalf of each party is a person duly authorized. 23. Entire Agreement. This writing constitutes the entire agreement of the parties with respect to the subject matter herein and may not be modified or amended except by an agreement executed by both parties. 24. No Waiver. No waiver of any breach of default hereunder will be considered valid unless in writing, and no such waiver will be deemed a waiver of any subsequent breach or default of the same or similar nature. 25. Invalidity. If any provision of this Agreement is invalid or not enforceable, such invalid provision will attach only to such provision and will not in any manner affect or render invalid or unenforceable any other severable provision of this Agreement, and this Agreement will be carried out as if any such invalid or unenforceable provision were not contained herein. RMBUS\LWADE\300936.3 A-2 63 26. Headings. The section headings contained herein are for the purpose of convenience only and are not intended to define or limit the contents of said sections. 27. Severability. Should any part of this Agreement be declared by a final decision of a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either the City or the CVRPD to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the excised portion, can be reasonably interpreted to give effect to the intentions of the City and the CVRPD. 28. Termination. The City may terminate this Agreement immediately for cause upon written notice to the CVRPD. Additionally, the City or the CVRPD may, with or without cause and at any time, terminate this Agreement upon ninety(90) days written notice to the other Party. 29. Counterpart. This Agreement may be executed in one or more counterparts, all of which if taken together will be deemed an original. SIGNATURES ON FOLLOWING PAGE RMBUS\LWADE\300936.3 A-2 64 SIGNATURE PAGE TO AGREEMENT FOR PARK SERVICES IN WITNESS WHEREOF, the City and the CVRPD have executed this Agreement by and through the signatures of their authorized representatives(s) set forth below: THE CITY: CITY OF PALM DESERT, a municipal corporation organized and existing under the laws of the State of California By: Robert Spiegel, Mayor Attest: Rachelle Klassen, City Clerk APPROVED AS TO LEGAL FORM: BEST BEST &KRIEGER LLP By: David Erwin, City Attorney THE CVRPD: COACHELLA VALLEY RECREATION AND PARK DISTRICT, a public agency By: , Board Chair RMBUS\LWADE\300936.3 A-2 65 APPENDIX A—Communication Communication The CVRPD and the City staff shall engage in the following schedule of face-to-face communications: 1. The CVRPD management shall meet with the City Parks and Recreation Services Manager and Parks Facilities Manager monthly. The focus of these meetings shall be on service review and forward planning to meet identified needs of the City's residents. Other City management and/or elected officials may be included in these meetings as appropriate and as determined by the City. 2. The CVRPD facilities and recreation superintendents shall meet bi-weekly with the City Parks and Recreation Services Manager and appropriate staff, as determined by the City, to review operations, identify gaps in service and maintain a common knowledge base of activities and events in the City. 3. The City Parks and Recreation Services Manager, or his/her designee, shall meet with the CVRPD's Palm Desert front-line staff on a weekly basis to update, assist in training, and to give and receive feedback on service objectives. 4. The CVRPD staff shall attend the Parks and Recreation Commission meetings in an effort to keep the CVRPD apprised of the City's related business and to solicit feedback and recommendations as appropriate. 5. The City staff shall attend the CVRPD Board of Director's meetings in an effort for the City to stay apprised of the CVRPD related business and to answer any questions relating to activities in the City. 6. The Parks and Recreation Services Manager, or his/her designee, shall participate in the CVRPD Advisory Board(disbanded????). Correspondence The CVRPD and the City shall provide the following regular written correspondence: 1. Provision of all agenda's and corresponding staff reports for all of the CVRPD or the City related items to be heard by the CVRPD Board of Directors, the Parks and Recreation Commission, and the City Council. 2. The CVRPD shall provide the general manager's monthly board updates to the City staff for inclusion in the Parks and Recreation Commission packets. 3. The CVRPD shall provide written updates for the Parks and Recreation Commission to keep them apprised of current, future and ongoing CVRPD activity in the City. RMBUS\LWADE\300936.3 A-2 66 Financial Information: 1. The City reserves the right to perform an audit or examination of the CVRPD financial records. The audit may be performed by an individual representative of the City or by an accounting firm retained by the City. The City agrees to pay for the cost of such audit(s). 2. The CVRPD agrees to provide actual records and daily accounts requested by the City at no cost to the City. 3. The CVRPD shall provide the City with a copy of the CVRPD's annually approved budget, fee schedule, and audit. 4. The CVRPD shall invoice the City monthly for services identified as "billable" in this Agreement. The CVRPD shall deliver all invoices to the City within thirty (30) days of work performed. 5. The User Fees collected on rentals (lights, shelter, pavilion, amphitheater, field, etc.) shall be provided to the City on a monthly basis, and within thirty(30) days of the last day of the month for which the User Fees was collected. This provision regarding payment of User Fees includes back up on fees collected. RMBUS\LWADE\300936.3 A-2 67 APPENDIX B—Maintenance The City shall be responsible for the general maintenance and repair at all the City Facilities that are the subject of the Agreement. The CVRPD shall be responsible for the following specific services at the City Facilities that are subject of this Agreement: Open Parks and Restrooms 1. The CVRPD shall open all parks, restrooms, sports fields, and tennis courts by 7:00 a.m., Monday through Sunday; and close the aforementioned City Facilities by 11:00 p.m. This schedule may be adjusted with the approval of the City Parks and Recreation Services Manager. 2. The CVRPD staff shall notify the City Staff immediately when personal injury, graffiti, property damage or vandalism has occurred at any of the City Facilities. Park Restroom Maintenance 1. The CVRPD shall provide all staff and materials to clean restrooms at all parks and sports field facilities. 2. The CVRPD shall clean and sanitize all toilets, urinals, and sinks. The CVRPD shall clean and stock all paper and liquid soap dispensers and remove any stickers, gum, spider webs, or other material attached to walls or ceilings. 3. The CVRPD shall empty and reline trash receptacles, and hose off floors and surrounding hardscape. 4. The CVRPD shall pressure wash the entire interior of restrooms and surrounding hardscape bi-weekly. A schedule for the pressure washing shall be provided to the City in advance. The CVRPD shall clean all restrooms 10:00 a.m., Monday through Sunday. The restrooms at the following parks shall be a priority and shall be cleaned prior to other City Facilities listed in Appendix F: Civic Center Park (excluding ball fields and skate park), Ironwood Park, Palma Village, Joe Mann Park, Freedom Park, and ball fields when there is a scheduled event or tournament. Pavilion Maintenance The CVRPD shall maintain the pavilions for general use by the public and schedule cleaning as necessary. The CVRPD agrees to clean pavilions prior to scheduled reservations. In addition, the CVRPD shall also provide service as indicated: 1. The CVRPD staff shall hose off all concrete surfaces where water is available. RMBUS\LWADE\300936.3 B-1 68 2. The CVRPD staff shall wash tables and benches, and remove any tape, rope, strings and balloons. 3. Pavilion maintenance shall be completed every Friday. Skate Park Maintenance 1. The CVRPD staff shall hose off all concrete surfaces where water is available. 2. The CVRPD staff shall wash tables and benches, and remove and dispose of any trash. 3. Skate park maintenance shall be completed weekly. The CVRPD shall provide the City with a schedule for skate park maintenance. Baseball Field Maintenance The CVRPD shall provide staff and equipment to maintain all baseball infields in a safe and playable condition. This maintenance shall include, but not be limited to, dragging and watering all infields on a weekly basis. Any damage to infield irrigation shall be repaired immediately by the CVRPD. Extra Work Pricing Schedule The CVRPD shall provide the CVRPD staff and equipment to perform the following work at the prices indicated below. 1. Pressure wash restroom interior $ 2. Clean a tennis court with a water broom $ 3. Clean a basketball court with a water broom $ 4. Drag and water baseball field infield $ 5. Pressure wash a playground $ 6. Additional labor(per hour) $ RMBUS\LWADE\300936.3 B-2 69 APPENDIX C—Facilities The City owns and/or maintains all parks listed in Appendix F ("City Facilities") for Recreational Services. As stated in the Agreement, the CVRPD and the City agree that the CVRPD shall provide and administer recreational activities and related services that benefit the residents of the City at the City Facilities. The CVRPD shall provide the City with a list of scheduled activities and programs to be held in all of the City Facilities on a monthly basis. Marketing and Promotions If any of the parks or other City Facilities are to be included in marketing or promotional materials of the CVRPD, the City shall be identified as an owner and partner in all said materials. The CVRPD is required to obtain all relevant permits required by the Municipal Code. Any request to waive fees must be submitted in writing to the City Parks and Recreation Services Manager. The request shall be submitted to appropriate the City departments by the Parks and Recreation Services Manager, with a recommendation. RMBUS\LWADE\300936.3 E-1 70 APPENDIX D—Park Supervision The CVRPD shall provide "Park Supervision" staff as described below. The City shall compensate the CVRPD for said employees. Employee Schedule There shall be two (2) CVRPD Park Supervision employees on duty at all times. One Park Supervision employee shall be stationed at the Civic Center Park and primarily cover the south side of the City. The second Park Supervision employee shall be stationed at Freedom Park and cover primarily the north side of the City. The City Facilities coverage for each Park Supervision employee shall be mutually agreed upon in writing by the CVRPD and the City. A schedule of the aforementioned Park Supervision employees shall be provided to the City's Parks and Recreation Services Manager at agreed upon intervals (for example, weekly, two (2) times per month, monthly, etc.). A schedule of those CVRPD employees who are issued a City key to padlocks, restrooms, and any other City Facility shall be provided to the City within thirty (30) days of the commencement of the Term. Thereafter, the schedule of CVRPD employees shall be updated monthly such that the City is made aware of(1) new CVRPD employees were hired during the preceding month and issued City keys, and (2) CVRPD employees who have terminated employment during the preceding month who were required to return the City keys that had been issued to them. The CVRPD shall provide two (2) Park Supervision staff at all times, Monday through Sunday. Additionally, three (3) Park Supervision staff members may be scheduled as needed, during scheduled events, holidays and other times as requested by the City. The CVRPD shall be compensated for additional Park Supervision staff at the agreed upon hourly rate (see compensation). Specific Duties The CVRPD staff shall promptly notify the City of misuse and abuse of the City Facilities in a timely manner. The CVRPD shall supervise the City Facilities by continuously patrolling each park on an hourly basis, at a minimum, between the hours of 6:00 a.m. to 11:00 p.m. The CVRPD shall promptly notify the City of any property damage or vandalism discovered at the City Facilities, and shall also promptly notify the City Police Department regarding any health and safety, or park ordinance violations. The Park Supervision employees shall provide the following services and information to park patrons: 1. Patrolling of Parks. All City Facilities shall be patrolled hourly, at a minimum, during the hours of 6:00 a.m. and 11:00 p.m. RMBUS\LWADE\300936.3 E-2 71 2. Supervision. CVRPD staff shall log their activities and hours of supervision of each park daily, said logs shall be provided to the City Parks and Recreation Services Manager, or his/her designee, monthly or upon request. 3. CVRPD staff shall post field and shelter reservations daily. 4. CVRPD staff shall carry a schedule of events occurring in all City Facilities at all times. These schedules will include contact names and numbers. 5. CVRPD staff shall be familiar with and enforce all applicable City ordinances. 6. CVRPD staff shall greet all patrons with scheduled reservations and provide an information sheet that supplies contact numbers and park rules. 7. CVRPD staff shall pick up litter, trash and debris during supervisory visits to all parks. 9. CVRPD staff shall restock restroom supplies as needed. 10. CVRPD staff shall carry the City's Park Guides and make them available to patrons at all times. 11. CVRPD staff shall have telephone access to MUSCO lighting to turn off field lights in an effort to conserve energy, as needed. 12. If CVRPD staff schedule changes for any reason, including but not limited to illness, coverage of other CVRPD activities, etc., the CVRPD shall notify the City of Palm Desert regarding the same within twenty-four (24) hours. RMBUS\LWADE\300936.3 E-2 72 APPENDIX E—Priority Use Priority Use Allocation The City and the CVRPD shall ensure that the users of the City Facilities will reflect, as closely as possible, the unique diversity and demographics of the community, without discrimination or disadvantage. To reduce barriers to access, the City Parks and Recreation Division and the CVRPD shall undertake planned, monitored and coordinated activities aimed at enabling all citizens of the City to participate fully in their services,programs and decision-making. Policy Statement When the demand for permits for City Facilities exceeds the available space, this priority use policy ("Policy") shall be used for permit allocation in all City Facilities. The City Parks and Recreation Division and the CVRPD shall endeavor to ensure that the intended outcome of the Policy is achieved. Any permit applicant who wishes to appeal his/her/its final allocation status may do so through the City Parks and Recreation Division. Fee Waiver Any organization requesting a fee waiver must do so in writing to the City Parks and Recreation Services Manager. If the CVRPD requests fees to be waived for an event or for a particular group, the CVRPD must also provide a written request to the City Parks and Recreation Services Manager. A final determination of fee waiver shall be made by the City, in its sole and absolute discretion. Priority Use by Participant Category The City's special events, followed by Parks and Recreation programs and services such as registered classes, drop-in programs and events shall be allocated permits prior to all other groups. Special coordination between the City and the CVRPD shall be taken if there is an existing group (i.e. youth sport organization) that has provided services during the requested time and/or at the particular location in the past in an effort to accommodate all requests. The City Parks and Recreation Department and the CVRPD shall use the following priority participant categories, in descending order of priority, when assessing permit applications and determining permit issuance: 1. Resident Community Children and Youth (Age 0 to 18 Years). Organizations providing recreational children and youth activities that are not-for-profit organizations and that meet a fifty percent(50%) residency requirement. 2. Resident Community Seniors (Age 60 Years +) and Adult (Age 19 to 59 Years). Organizations providing recreational senior and adult activities that are not-for-profit organizations and that meet a fifty percent(50%)residency requirement. RMBUS\LWADE\300936.3 F-1 73 3. Community Group. Organizations or teams that provide the City residents' recreational activities that are not-for-profit organizations and do not meet the fifty percent (50%)residency requirement. Groups with higher residency shall be given priority. 4. Other Groups. Private and commercial groups and individuals, organizations, teams, religious organizations or individuals who do not meet the criteria to be defined as a "Community Group" or who operate on a for-profit basis. Reservations The CVRPD shall provide the City staff with a monthly calendar of sporting events, pavilion rentals and park activities scheduled in the City Facilities. All users who request a reservation for a City Facility shall be required to complete a "Facility Use Agreement", attached hereto as Appendix H. Parties reserving the amphitheater, sport courts or fields and for reservations of one hundred (100) or more persons must complete a "City Facility Reservation Application", attached hereto as Appendix I. Reservation priority is a privilege, not a right. If reservations are made and not kept, the privilege of using the facility may be terminated by the City. Any unauthorized modification of any irrigation system, electrical system, playing field or other similar City-owned property will not be tolerated. Any costs related to the repair and/or replacement to correct the situation shall be billed to the responsible party and/or associated league, as determined by the City. In addition, such action may result in the responsible party and/or league losing reservation privileges and/or the City availing itself of other available legal remedies. Facility Safety and Maintenance Needs The City Parks and Recreation Department has identified the maintenance needs of each facility based on the amenities at each facility and the level of usage and sports field turf maintenance required. When a facility is designed and intended for a specific purpose (e.g. soccer park),priority shall be given to groups whose activities are in line with the activities for which the facility/space was designed. Health, safety and asset protection shall also determine access to facilities (e.g., no full-team adult games on mini-soccer fields, no activity during "resting" of facility or "over- seeding", etc.). RMBUS\LWADE\300936.3 F-2 74 APPENDIX F—List of Properties 1. Ironwood Park (14.5 acres) is located at 47-800 Chia Drive, on the east side of Chia Drive between Haystack Road and Loma Vista Lane and is an improved natural park. Park includes restrooms, covered picnic areas, tot playground, open turf area, paved parking lot and enhanced natural landscape with trails. 2. Civic Center Park (70 acres) is located at 73-510 Fred Waring Drive. This area includes open (green) space, date grove, rose garden, Holocaust Memorial, dog park, skate park, amphitheater, tennis courts (6), volleyball courts (4), basketball courts (3), playgrounds, pavilion/shelter areas and sports fields. 3. Washington Charter School Park (2.5 acres) is located at 45-768 Portola Avenue, and on the corner of Chicory Street and Lantana Avenue in the east quadrant of the Washington Charter School property. This park includes all turf area inside the perimeter fence, tot playground and basketball court. 4. Cahuilla Park (27.5 acres) is located at 45-825 Edgehill Drive, on the west side of the storm channel at Edgehill Drive and Green Way, and is a natural park with minor improvements. It includes a few picnic tables and irrigation system for selective trees and plants. Two tennis courts are available for public use. 5. Community Park (6 acres) is located on Magnesia Falls Drive between Portola Avenue and Rutledge Way. The park consists of restrooms, picnic area, tot playground, turf open space,paved parking lot and Oleson Field ball field. 6. Joe Mann Park (2.5 acres) is located at 77-810 California Avenue, on the north side of California Avenue between Warner Trail and Washington Street. This park includes restrooms, covered picnic area, tot playground, a water feature, turf open space, dog park, volleyball court, basketball court and paved parking lot. 7. Palm Desert Community Gardens (1 acre) are located on the west side of San Pablo Avenue between Santa Rosa Way and Royal Palm Drive. Gardens consist of restroom, planter areas outside perimeter fence,paved parking and covered picnic areas. 8. Palma Village Park (2 acres) is located on the corner of De Anza Way and San Carlos Avenue and includes a tot lot, sand volleyball, open (green) a restroom, basketball court, picnic tables and a water feature. 9. Freedom Park (26 acres) is located at 77-400 Country Club Drive. This area includes open (green) space, community gardens, restrooms, trails (sidewalks), public art, playgrounds, dog park, volleyball courts (2), basketball courts (3), tennis courts (2), and sports fields. 10. Hovley Soccer Park (21 acres) is located at 74-735 Hovley Lane, on the south side of Hovley Lane East, west of Corporate Way. This park includes covered picnic areas, RMBUS\LWADE\300936.3 75 concession stand/restroom, playgrounds, shuffleboard courts, basketball court, horseshoe pits, approximately 13 acres of open turf area and a disc golf course. 11. The Cook Street Sports Complex (10 acres) is located at 43-555 Cook Street, in the northwest quadrant of the Palm Desert High School property and include three baseball fields, restrooms and snack bar. This complex will be renovated as part of the Palm Desert HS renovation beginning no later than May, 2008. Expected completion date is 2011. 12. University Park Dog Park — (2.4 acres) partial year — located at 74-802 University Park Drive at the West intersection of University and College — is scheduled to be complete by April 1, 2008. This park is a dog park only, with a restroom. 13. University Park Neighborhood Park — (2.5 acres) partial year — located at 74-902 University park Drive at the East intersection of University and College —is scheduled to be complete by April 1, 2008. This park includes a community garden, restrooms, picnic shelters, open (green) space, playgrounds and a basketball court. 14. Portola Community Center — located at 48-480 Portola Avenue. The facility is owned by the City and is operated and managed by the CVRPD. The facility has offices and common areas that can be used by the community, civic or individual groups and organizations. 15. Palm Desert Community Center — located at 43-900 San Pablo Avenue, in the Civic Center Park. The Center offers a gymnasium, racquetball courts, multipurpose room, kitchen, child care rooms, offices, restrooms and is connected to the City of Palm Desert's parks and recreation staff offices. Please see the map attached hereto. RMBUS\LWADE\300936.3 2 76 APPENDIX G—Skate Park The CVRPD shall operate the skate parks located in the Civic Center Park as a public facility. The CVRPD is responsible for administering the skate park program in accordance with City Ordinances that shall include a registration process and collection of user fees. Utilities The City is responsible for all of the utilities at this facility. Maintenance The City is responsible for maintenance at the skate park. The CVRPD shall be responsible for the cleaning of the restroom. Minor daily maintenance such as litter pickup, sweeping and sticker removal shall be completed by CVRPD staff as needed. CVRPD staff shall complete a daily inspection of the facility on a City-approved form and maintain a written record of such inspections. The CVRPD shall report any hazards or maintenance needs to the City within 24 hours. The CVRPD agrees to provide restroom custodial services to include the following: Empty and reline trash receptacle Clean and stock restrooms, and Report any maintenance needs and safety hazards to the City Reservations No reservations are accepted for this facility, except with City approval. Supervision The CVRPD is responsible for the supervision and enforcement of user rules and regulations during the hours of operation, Monday through Sunday; for regular policing of the facility; and for ensuring that each skater has a current user card and is wearing the appropriate safety gear. CVRPD shall keep a written record of all reported injuries and action taken. Injury reports on a City-approved form shall be turned over to the City's Risk Manager on a per-occurrence basis. Unlocking/Locking The CVRPD is responsible for unlocking and locking the facility including the restrooms. The restrooms shall be unlocked no later than 6:30 a.m. and locked no later than 11:00 p.m. unless otherwise directed by the City. RMBUS\LWADE\300936.3 3 77 AGREEMENT FOR SERVICES APPENDIX H—Facility Use Agreement [Attached behind this page] RMBUS\LWADE\300936.3 4 78 AGREEMENT FOR SERVICES APPENDIX I—City Facility Reservation Application [Attached behind this page] RMBUS\LWADE\300936.3 5 79 CITY OF PALM DESERT PARKS AND RECREATION e • 1.77t %044 • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 21, 2009 Subject: Park Distance Signs Many users of Hovely Soccer Park and Freedom Park walk the perimeter of the parks for exercise. There have been several requests by users and Commissioner Dawson that these two parks have distance signs installed. Staff has measured the distance around each park and is in the process of generating aerial maps of the parks with the appropriate distances indicated on the signs. The signs will be placed around the perimeter of both parks at quarter mile intervals. Since the Commission will be dark in August, we just wanted to let you know this project is underway. We will bring completed information in September. Attached are examples of the type of sign that will be used in the final product. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Park distance signs.doc 80 . ,..:, • • F , :„..„... .....„4: :,_. ..,,, . .. •.. : ..... ..... . r ., .... . . •• . . • \ , .._... ;.„ ...... ,„,, ii . .. . • ..;' . . : % . . --•-. - tt .' -IP , Lblit • I It air k "w • .Ay # a, .. r + k" J. 1, #F II • • ,• �•;. , r f HALFWAY POINT �� ---' . .1 $I -• 2,263 FEET ..._ . V _icr: jr,.* .isr N- I • • ,. .. . , , . . - n6 . Lb, : • . i • . .... I •. is p • +� ter " 4 .. , 1 ....i. . • .: 'It .f.,:. ifs- -4 .- .Illir . vi •. --4, 0 .. frillilrl WO X —. _,'-f ' , t• .-. .. START # • !' eat �, Jr Jir ..rk ,ipier. „ /- r ."" , ,F • • ys ' .4 ,tx END _ :: ' 4,526 FEET a . , "�-. } k ' • .k:;';';'ill14 ' '.Iii, 41y '"Iw ... . • • c.: -:/ - ... 4.„ , .t i — 11-1 .. ,.., ,,, , • • • "�.. 4 �' ! , .. • .-....- .., .\,„ , c.,...*4 ... .c. il . 1 . • • li r. r t 4,,,... .. ;:„.......... ... , , .• Ali .. Li_ • t • ri• " —, • Yt ..' .. - r el r' -♦ t* 4. lit +t 41s 1,...-irft—. ".#r. . .';• -. ,nor �fa• .'...., . - -•-• *- -•— - 4OVY Des LOCATOR MAP "(I � �� FREEDOM PARK Csb6,14 Jai_ ,.I,I/ n; `..A i'llc a o".•• DATE: 1 inch = $00 feet INFORMA JULY 2009 =r ‘01rt •� F_. iiio •• , ,,, ,,,, . . z. 1 END °` - • ` • h 3,250 FEET i • M. 74-• - 1 r ... . 441.400, , A $ - START - I .4 I I ; , JP.. ..# *r,. I .. . . �': 74.-- itil • , 4 I " . . - -. -. y I rs-.. a 4 _ Irit . it - ;3..it_..4t I'll -. HALFWAY POINT "` --- 1,625 FEET .16 .1 '' "AI,-'t'r i _ . -- - r. J INN• iI .... . 1 41 { f1 . n,.i iiiiiiiiraiii . :a„.. .3,.• . . . : . . ...„ _.....ahm. :•• _ G4 P� .4� LOCATOR MAP �.` SOCCER PARK 0 I/7 c P � o$� a�y° •'` DATE: 1 inch = 820 feet a 973..O_ 140 l,FOR, l jULY 2009 �N• .NN•� CITY OF PALM DESERT j 11 A /70 PARKS AND RECREATION ••• n44,...e STAFF REPORT =s73N..' NNuM To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Parks and Recreation Commission Bylaws Attached are the Parks and Recreation Commission amended bylaws and Resolution No. 09-33 that were approved at the May 21, 2009, City Council meeting. 83 CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: RESOLUTION NO. 09-33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 01-17 AND UPDATING THE CITY OF PALM DESERT PARKS AND RECREATION COMMISSION BYLAWS. SUBMITTED BY: Janis Steele, Parks and Recreation Services Manager DATE: May 21, 2009 CONTENTS: Resolution No. 09-33L: Exhibit A (Parks and Recreation Bylaws) Recommendation: Waive further reading and adopt Resolution No. 09-33 , rescinding Resolution No. 01-17, and updating the City of Palm Desert Parks and Recreation Commission bylaws. Discussion: On December 2, 2008, the Parks and Recreation Commission appointed Commissioners Guyer and Hall to a subcommittee to review the Commission's bylaws. At the meeting of March 3, the Commission reviewed and commented on changes that were needed. After changes were made by Staff, the City Attorney and City Clerk also reviewed and approved the updated bylaws. By unanimous vote, the Commission approved the changed bylaws at the May 5, 2009, Parks and Recreation Commission meeting. Following are the changes made to the bylaws: • Grammatical errors. • Article Ill was updated to add: "All members serve without compensation, but may be reimbursed reasonable expenses in accordance with City policy. Any or all members of any City committee or commission may be removed at any time, with or without cause, by a vote of the City Council." • Article IV was updated to: "Three (3) unexcused absences from regular meetings in any one year(January 1-December 31) shall constitute an automatic 84 Staff Report Parks and Recreation Commission Bylaws Page 2 May 21, 2009 resignation of members holding office on a City commission or committee that meets monthly." • Article VI was updated to: "If the Chairperson or Vice Chairperson is not available, members present may elect a Chairperson Pro Tern to preside over the meeting." • Article VIII: Updated meeting schedule and notice of meetings. • Article IX: Order of the agenda was rearranged. • Article XI: Updated park inspections process. Therefore, Staff is recommending adopting this resolution to update the Parks and Recreation Commission bylaws. Submitted by: Depart Head: J is Steele Homer Croy arks and Recreation Services Manager ACM for D elopment Services pp Iva / i:1r1 , LLLA, ,r Jo Wohlmuth / Manager CITY COUNCILA ON APPROVED DENIED R/rP,S lyg I' OTHER crcp1 r MEETII G DA infer AYES 444._el ■' ki- �.1/ L=artw��� NOES: P v ABSENT: AiMP ABSTAIN: A&it 7_./21/ VERIFIED BY: Original on File with City Clerice g:/City Clerk/Noreen Bouchard/Noreen/Style Guide/Sample Staff Report 85 RESOLUTION NO. 09-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 01-17 AND UPDATING THE CITY OF PALM DESERT PARKS AND RECREATION COMMISSION BYLAWS. WHEREAS, the Parks and Recreation Commission was created in 1976 as a five-member board with its primary responsibility those matters dealing with the parks and recreational issues in the City; and WHEREAS, the City of Palm Desert has experienced tremendous growth since 1976, and the increase in ongoing recreation programs, the development, operation and maintenance of parks and recreational facilities requires that the goals and objectives of the Parks and Recreation Commission be clear and concise; and WHEREAS, it is believed that updated bylaws will help the Parks and Recreation Commission operate in a more efficient and effective manner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council; and 2. That the Parks and Recreation Commission bylaws are hereby updated to better clarify the goals and objectives of the Commission as shown in Exhibit A attached hereto and incorporated herein. PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California, at its regular meeting held on the 21st day of May, 2009, by the following vote, to wit: AYES: BENSON, FERGUSON, FINERTY, KELLY, and SPIEGEL NOES: NONE ABSENT: NONE ABSTAIN: NONE OBERT A . SPIEGEL, AYOR ATTEST: .S<k RACHELLE D. KLASSEN, CITY CLER CITY OF PALM DESERT, CALIFORNIA 86 [This page has intentionally been left blank.] 87 RESOLUTION NO. 09-33 EXHIBIT A TABLE OF CONTENTS PAGE ARTICLE I: Mission Statement 2 ARTICLE II: Implementation Measures 2 ARTICLE III: Membership/Compensation/TermsNacancies 2 ARTICLE IV: Absence 2 ARTICLE V: Voting 2 ARTICLE VI: Officer Appointments 2 ARTICLE VII: City Personnel 3 ARTICLE VIII: Meetings Section 1. Regular Meetings 3 Section 2. Adjourned Meetings 3 Section 3. Special Meetings 3 Section 4. Notice of Meetings 3 Section 5. Meeting to be Public 3 ARTICLE IX: Order of Business Section 1. Agenda 3 Section 2. Agenda Deadline 4 Section 3. Roll Call 4 Section 4. Approval of Minutes 4 Section 5. Presentation by Commission Members 4 Section 6. Roberts Rules of Order 4 ARTICLE X: Addressing the Commission Section 1 . In Person 4 Section 2. Written Correspondence 5 ARTICLE XI: Duties Section 1 . Master Plan 5 Section 2. Citizen Input 5 Section 3. Public Access 5 Section 4. Commissioner Inspections 5 Section 5. Commissioner Liaisons 5 Section 6. Advise/Recommend to City Council 5 1 of 5 88 RESOLUTION NO. 09-33 ARTICLE I: Mission Statement Parks and Recreation Commission shall have the power to make recommendations to the City Council in all matters pertaining to the creation, planning, acquisition, operation, maintenance, coordination, management, and control of all parks and recreation activities and facilities within the City of Palm Desert. All statements contained within this document will presume to pertain to the Parks and Recreation Commission of the City of Palm Desert and hereafter referred to as "Commission." ARTICLE II: Implementation Measures Commission shall be consulted in ample time to give their opinion on parks and recreation programs and funds. The Commission prior to adoption shall review all parks and recreation plans. Any substantive questions or issues brought before the City Council relating to parks and recreation should be referred to the Commission for review and comment. ARTICLE III: Membership/Compensation/TermsNacancies Nine residents from the City of Palm Desert shall be appointed Commissioners and no more than two (2) alternates may be appointed by the City Council to serve a four-year (4) term, unless appointed to complete the term of a Commissioner who has vacated the position. All members serve without compensation, but may be reimbursed reasonable expenses in accordance with City policy. Any or all members of any City committee or commission may be removed at any time, with or without cause, by a vote of the City Council. ARTICLE IV:Absence Three (3) unexcused absences from regular meetings in any one year (January 1- December 31) shall constitute an automatic resignation of members holding office on a City commission or committee that meets monthly. ARTICLE V: Voting Each appointed Commissioner shall be entitled to one (1) vote in all matters. ARTICLE VI:Officer Appointments At the first meeting in January of each year, the Commissioners shall elect a Chairperson and a Vice Chairperson. It is intended through this yearly rotation to allow everyone (who has not served in either position) to serve as Chairperson or Vice Chairperson. If the Chairperson or Vice Chairperson is not available, members present may elect a Chairperson Pro Tern to preside over the meeting. '"" 2 of 5 89 RESOLUTION NO. 09-33 ARTICLE VII: City Personnel A City Secretary will be made available at every Commission meeting to record the minutes. A Staff member will be present to keep the Commission current on all issues via written reports distributed with the agenda and minutes. A Council Member may attend to act as a liaison between the Commission and the City Council. Additionally, a representative from the Coachella Valley Recreation and Park District, Family YMCA of the Desert, and any other organization that has an interest in parks and recreation are encouraged to attend. ARTICLE VIII: Meetings Section 1. Regular Meetings Commission shall hold regular meetings at City Hall, 73-510 Fred Waring Drive, Palm Desert, California, on the first Tuesday of the month at 8:30 a.m. When any regular meeting of the Commission falls on a legal holiday, no meeting shall be held on such holiday, but a regular meeting may be held at the same hour on the next succeeding Tuesday. Commission may change the date and time of their regular meetings. Section 2. Adjourned Meetings Any meetings may be adjourned to a certain time, place, and date; but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened. Section 3. Special Meetings On twenty-four (24) hours' notice, the Chairperson or a majority of Commissioners may call special meetings. Only matters contained in the notice may be considered. Section 4. Notice of Meetings United States Postal Service (USPS) mail, City e-mail, or personally delivered notice is required of all regular, adjourned, and special meetings. If by e-mail, City staff shall have on file a written waiver from each Commissioner desiring transmission by such electronic means rather than USPS mail or personal delivery. Section 5. Meeting to be Public All regular, adjourned, study sessions, and special meetings of the Commission shall be open to the public. ARTICLE IX:Order of Business Section 1. Agenda Order of business at each meeting shall be contained in the agenda prepared by the secretary. Items may not be taken out of order except with the unanimous consent of the Commission; otherwise, the agenda shall be a listing of subjects 3 of 5 90 RESOLUTION NO. 09-33 by topic, which will be taken up for consideration and disposition in the following order: *. Call to Order Roll Call Oral communications Approval of Minutes . Unfinished Business New Business Reports and Updates Commissioner Comments Adjournment Section 2. Agenda Deadline Any person wishing to place an item on the agenda shall provide sufficient information to the secretary seven (7) days prior to the next scheduled meeting. Commission shall act upon no matters other than those on the agenda. Section 3. Roll Call Before proceeding with the Commission business, the Chairperson shall call the roll of the Commissioners and those present shall be entered into the minutes. Section 4. Approval of Minutes Unless the reading of the minutes of the previous Commission meeting is requested by a majority of the Commissioners, such minutes may be approved without reading, if the secretary has previously furnished each commissioner with a copy thereof. Section 5. Presentation by Commission Members The Chairperson or any Commissioner may bring before the Commission any new business under the comments portion of the agenda subject to the law of the State of California governing public meetings and appointed boards and commissions. Section 6. Robert's Rules of Order Meetings shall be conducted in accordance with Robert's Rules of Order. ARTICLE X: Addressing the Commission Section 1 . In Person Any person desiring to address the Commission shall wait to be recognized by the presiding officer. After being recognized, the person shall state name and city 4 of 5 91 RESOLUTION NO. 09-33 of residence for the record and shall limit remarks to the question under discussion. All remarks and questions shall be addressed to the chair and not to any individual Commissioner, staff member, or other person. No person shall enter into any discussion without being recognized by the presiding officer. Section 2. Written Correspondence The secretary is authorized to receive and open all mail addressed to the Commission as a whole and give it immediate attention to the end that all administrative business referred to in said communications and not requiring Commission action may be disposed of between Commission meetings. Any communication requiring Commission action will be reported to the Commission at the next regular meeting at which time the secretary can have a report and recommendation on the matter. ARTICLE XI:Duties Section 1, Master Plan Commission shall develop and maintain a City master plan for parks and recreation. Section 2. Citizen Input Obtain continuous citizen input as a means to quantifying the needs of the community. Section 3. Public Access Ensure convenient access and usability by all the citizens of the community. Section 4. Commissioner Inspections Each Commissioner will inspect an assigned park and report the condition and observations regarding improvements to City Staff prior to the next scheduled meeting of each scheduled month. City staff will ensure reported problems are properly addressed. Section 5. Commissioner Liaisons Commissioners may be appointed by the Commission or City Council to serve as a liaison with other counties, districts, cities, agencies, commissions, committees, organizations, or groups as may be appropriate. Section 6. Advise and Recommend to City Council Advise and make recommendations to the City Council on any park and recreation matters. All recommendations approved by the Commission shall be officially forwarded to the City Council by City staff. Date Adopted: May 21, 2009 5 of 5 92 CITY OF PALM DESERT PARKS AND RECREATION e • . 4444.. 04t • STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: June Park Inspections Attached is a copy of the June park inspections. 93 City of Palm Desert Park Inspections-June 2009 Date Park Commissioner Date Deficiency Corrected Corrective Action 1. Ironwood/ Munson Haystack 2. Homme/Adams Munson Cahuilla Park 3.Joe Mann Park Dash 6/22/2009 No deficiencies noted. N/A _ N/A 4. Palm Desert Dawson 6/7/2009 Looks nice except for the wear in front of 6/15/2009 Started sod installation on 6/15/09 Soccer Park goals. Contractor repairing fields. Shower head stuck in "on" position. Called 6/9/2009 Called plumber.Will replace push and emailed Janis. button. 5. Palma Village Housken 6/9/2009 Faucet in women's restroom sink has steady 6/19/2009 Staff flushed out; if it doesn't work, Park drip. a plumber will be called. _ Cactus water sprayer not working. 6/19/2009 Staff is changing out the water valve and timer. Should plant a tree within the open circle at N/A Schedule for Arbor Day 2010. the east end of the park on Arbor Day. 6. University Schukart 6/18/2009 Parking is a problem at the dog park, all spaces are full & N/A Developer was told during the Parks there are at least 6 cars parked in the bike design process that more parking (Dog& East) lane. It's a heavily used park with insufficient was needed.They said people parking. could park on the street. 7. Magnesia Falls Babcock 6/19/2009 No deficiencies noted. N/A N/A City Park 6/22/2009 Restrooms very clean. 8. Washington Barnard Charter Park 9. Civic Center Guyer 6/28/2009 No deficiencies noted. N/A N/A Park 10. Freedom Park Hall 94 �'�� CITY OF PALM DESERT : PARKS AND RECREATION 04.... STAFF REPORT e.T9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Skate Park Hour Change The City's budget for 2009-10 was passed by the Palm Desert City Council on June 25, 2009. In an attempt to cut costs and reduce the parks and recreation budget by 15%, some changes were made. Of note, the skate park hours were reduced as follows: Current (through 7/13/09) New Hours (effective 7/13/09) Park Closure (nightly): 10:00 p.m. 9:00 p.m. Park Open: Weekdays (school) 2:00 p.m. 2:30 p.m. Weekdays (summer, holidays) 6:00 a.m. 6:30 a.m. Weekends 6:00 a.m. 8:00 a.m. Staff waited to implement the new hours until July 13, 2009, in order to give ample time to post notices about the change after the City Council approved the budget. There have been no complaints to date. 95 ; CITY OF PALM DESERT PARKS AND RECREATION e • '::°44,41.a. 04t • STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Status Updates Attached is a copy of the status updates provided to the City Manager on the following dates: • June 1, 2009 • June 8, 2009 • June 15, 2009 • June 29, 2009 • July 6, 2009 • July 13, 2009 96 STATUS REPORT Updated: June 1, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Oleson Field — At Magnesia Falls DSUSD (as part of their construction project at Lincoln Elementary) will be digging City Park an 18 ft. hole at the back portion of center field at Oleson Field. They will put up a temporary fence while digging that shortens center field 20 ft. PDYSA finished with baseball on May 30, 2009; so there are only rentals at the field. Brenda (Desert Recreation District) has been notified, so if anyone inquires about reservations, they are aware of the shortened field. The work will take place from June 1 — 12t" 2. User Group Meetings Staff met in conjunction with the Recreation District Staff (Brenda Nutcher) — Field Scheduler, with the following "User groups" to discuss 2009-10 schedules: 1. YMCA — Friday, May 29, 2009 — 9:15 a.m. Discussed some potential programs between the YMCA, Recreation District and City. 2. PD Youth Soccer— Friday, May 29, 2009 — 2:00 p.m. All groups have now met with Staff. 3. Amphitheater Shade Structure Bid opening was held on May 29, 2009, at 10:00 a.m. Staff is evaluating the proposals. They all came in under $400,000; but need to be evaluated for design, warranty, etc. 4. Disc Golf Staff met with both the PD Disc Golf group and Recreation District Staff to discuss the possibility of incorporating disc golf into the Palm Desert Golf Course (run by the District). A meeting will be held with all 3 groups to look at the revenue potential and integration of disc golf into the course. 5. , Oleson Field Drinking Fountain During the week of May 25, 2009, Staff installed a drinking fountain at Oleson base ball field. - 6. Southern California Edison Invoice Staff met with the City Attorney on May 27, to discuss how to proceed with the $42,000 invoice from SCE for a "line extension" agreement. He is looking into the issue. 97 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 1 Status update.doc STATUS REPORT Updated: June 1, 2009 7. Pickleball Update — JAY — provide Staff will meet with Courtmasters (court builders) to receive a cost estimate on estimates! painting pickleball lines on the Freedom Park tennis courts. We will also be requesting an estimate to add portable posts to a court at 1 Civic Center Park court, in order to provide instructional classes etc. Civic Center Park was chosen, as it will require staff to insert and remove the posts for use, and Civic Center Park is the only place where there is staff available. On June 1, 2009, Staff contacted Court Master and set up a meeting for later in the week to generate costs for the projects. 8. Aquatic Center Project Staff will contact Arch Pac Aquatics to revise the design per request from the City Manager. We should have some options for design complete within a week. 9. Joe Mann Park Playground Repair On May 26, 2009, Staff replaced a broken slide at the Joe Mann Park playground. 10. Desert Recreation District Staff met with staff from the Desert Recreation District on Thursday, May 28, during the regularly scheduled meeting time. Ms. Barb Adair and Mr. Craig DeWitt met at 10:00 am to discuss programs, etc. Mr. Kevin Kalman joined the group at 11:00 am to discuss the contract. He mentioned that he has not yet worked on it, but will during June. He mentioned that in addition to the hourly rate (that included administrative overhead), they will probably be adding a cost for administrative overhead and supplies. 11. Well Site on Chia — Ironwood Park Bighorn is beginning work on the well site today (June 1, 2009). 12. Palm Desert Youth Sports (PDYSA) The end of Season event/party/award ceremony was held in the Civic Center Park End of Season Event (Legends fields) on Saturday, May 30, 2009. 98 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 1 Status update.doc STATUS REPORT Updated: June 8, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Riverside County Office of Aging — Staff was contacted by Ms. Fran Ferguson regarding a potential joint project Joint Project between the City and Riverside County Office on Aging. There is a grant opportunity through Kaiser to provide wellness programs/infrastructure for adults over 50. Ms. Ferguson approached staff about sending a letter of intent to Kaiser requesting the purchase of exercise equipment that could be installed in a City Park. She is requesting money for the purchase and installation of equipment as well as to hold a grand opening. If accepted, a grant application would be filled out. Staff has identified areas in different City parks where this circuit could be installed. It will be taken to the Commission in July for a recommendation of a site (if chosen to pursue the grant). Staff will then take a request to the City Council if Kaiser accepts the concept. 2. CPRS 2010 Annual Conference 1. Staff met with the Living Desert on Thursday, June 4, 2009, to discuss the Committee possibility of utilizing it as a venue for the State conference. 2. Staff is hosting a monthly committee meeting at 10:30 am on Monday, June 8. 3. Amphitheater Shade Structure Bid opening was held on May 29, 2009 at 10:00 a.m. Staff has evaluated the proposals, and recommends awarding the project to Doug Wall Construction. Staff will submit a Staff Report to the City Council on June 11, 2009. 4. Disc Golf Staff has a meeting scheduled for Tuesday, June 9, 2009, with both the PD Disc Golf group and Recreation District Staff to discuss the possibility of incorporating disc golf into the Palm Desert Golf Course (run by the District). This will assist in increasing revenue for the District on the course, and give the local disc golf group an additional course to play. 5. Tamarisk Tree Trimming The tamarisk trees on San Pablo will be trimmed during the second and third week in June. This is done every year in preparation for the fourth of July celebration. 99 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 8.doc STATUS REPORT Updated: June 8, 2009 6. Playground at Washington Charter Staff has a meeting scheduled with Mr. Alan Lehman, Principal of Washington Park Charter School, on June 10, 2009, to discuss the upcoming playground renovation project. This is being held prior to putting out a RFP. 7. Pickleball Update Staff will meet with Courtmasters (court builders) to receive a cost estimate on painting pickleball lines on the Freedom Park tennis courts on 6/3/09. We also requested an estimate to add portable posts to a court at one (1) Civic Center Park court, in order to provide instructional classes etc. Civic Center Park was chosen, as it will require staff to insert and remove the posts for use, and Civic Center Park is the only place where there is staff available. 8. Aquatic Center Project Staff spoke with Arch Pac Aquatics to request a revision of the design per request from the City Manager. We should have some design options complete this week. He has also sent a time and materials contract (per Staff request), which I will forward with a memo to the City Manager. 9. Civic Center Ball Field Snack Bar The Civic Center Park snack bar will be upgraded as follows: • A new evaporative air cooler added, as the current one is non-functional. • A new commercial freezer chest will be added. • Two new roll up security doors at the food pass through area will be added. • Storage shelving for the storage area of the snack bar will be upgraded. 10. Trail Signs Staff is meeting to put together a plan for signage upgrade, replacement and addition on the trails system. We previously met with BLM Staff to review needs. 11. Well Site on Chia — Ironwood Park Bighorn began work on the well site on June 1, 2009. 12. Monthly Meetings 1. Palm Desert Youth Soccer Board meeting — Monday, June 8, 2009 at 6:00 p.m. 2. Attend COP monthly meeting — Tuesday, June 9, 2009. 3. Desert Recreation District Board meeting — Wednesday, June 10, 2009 at 6:00 p.m. 4. Desert Recreation District bi-weekly meeting with Recreation and Centers Superintendents — Thursday, June 10, 2009. 100 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 8.doc STATUS REPORT Updated: June 8, 2009 13. Concerts/Movies in the Park Staff met with Mayor Spiegel, Councilmember Benson, Ms. Sheila Gilligan and Ms. Pat Scully on Thursday, June 4, 2009, to discuss the concert/movie series in the park. The Mayor recommended (and everyone agreed) that we start in September with concerts/movies. The final decision was made to recommend that the City provide 1 movie and 1 concert per month on Saturdays; culminating in 5 of each. We added 1 additional concert so that we start and close the season with a concert. Staff committed to make a recommendation on dates, which will be as follows: Begin: September 26, 2009 (concert) — 4th Saturday of the month. October 10, 2009 (movie) — 2nd Saturday of the month. October 24, 2009 (concert) — 4th Saturday of the month November 14, 2009 (movie) — 2nd Saturday of the month BREAK for Amphitheater construction. December 19, 2009 — Holiday Concert/Event to kick off re-opening of the new amphitheater and to celebrate the holiday season (the 4th Saturday is the day after Christmas). January 9, 2010 - movie January 23, 2010 — concert February 13, 2010 — movie February 27, 2010 — concert March 13, 2010 — movie March 27, 2010 — Concert— End of Season! 14. Trail Kiosk Staff is requesting bids for the construction of a trail kiosk at the Mike Schuler Trail. The kiosk will match the existing ones at Homme/Adams Park, and Cahuilla Hills Park. 15. Soccer Park Renovation. Staff will begin the annual summer renovation at Hovley Soccer Park in mid June. Renovation consists of sodding goal mouths, irrigation repairs, aerification of the entire complex, applications of fertilizer and herbicides. 101 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 8.doc STATUS REPORT Updated: June 15, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 DSUSD Land Swap Agreement Staff received correspondence from Ms. Peggy Reyes from DSUSD regarding all the documents necessary for a land swap at Palm Desert Middle School (playground area for well site area). These were forwarded to the City Manager. I have scheduled a meeting with the City Manager on 6/16/09; and will be able to answer any questions about this item if necessary. 2. CPRS 2010 Annual Conference Staff hosted a monthly committee meeting at 10:30 a.m. on Monday, June 8, for Committee the conference to be held in March 2010. 3. Amphitheater Shade Structure The City Council approved a design/build contract with Doug Wall Contractors on June 11, 2009. 4. Disc Golf Staff met with representatives from the Recreation District and Disc Golf Club on Tuesday, June 9, 2009, to discuss the possibility of incorporating disc golf into the Palm Desert Golf Course (run by the District). This will assist in increasing revenue for the District on the course, and give the local disc golf group an additional course to play. The District thought it was a good idea and the Disc Golf Club will begin a trial period on 6/13/09 to determine where to set baskets. There will be a "trial run" for a couple weeks with temporary baskets before permanent baskets are installed. 5. Tamarisk Tree Trimming The tamarisk trees on San Pablo are being trimmed during the second and third week in June. This is done every year in preparation for the fourth of July celebration. Contractor completed this project on June 12, 2009. 6. Playground at Washington Charter Staff met with Mr. Alan Lehman, Principal of Washington Charter School, on June Park 11, 2009, to discuss the upcoming playground renovation project. This is being held prior to putting out a RFP. 102 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 15 2009.doc STATUS REPORT Updated: June 15, 2009 7. Pickleball Update Staff received estimates for the following pickleball options, and will be taking the following recommendations to Council: 1. Paint pickleball lines on the Freedom Park tennis courts - $1,000 2. Install sleeves (to enable removable pickleball standards for 2 courts) on one tennis court at the Civic Center Park. - $3,000. 8. Aquatic Center Project Staff spoke with Arch Pac Aquatics to request a revision of the design per request from the City Manager. We should have some design options complete this week. He has also sent a time and materials contract (per Staff request), which I will forward with a memo to the City Manager. I have meeting scheduled with City Manager (John) on Tuesday, to discuss the information received from Arch Pac. 9. Civic Center Ball Field Snack Bar The Civic Center Park snack bar will be upgraded as follows: • A new evaporative air cooler added, as the current one is non-functional. • A new commercial freezer chest will be added. • Two new roll up security doors at the food pass through area will be added. • Storage shelving for the storage area of the snack bar will be upgraded. COMPLETE 10. Trail Signs Staff met to put together a plan for a signage upgrade, replacement and addition on the trails system. We previously met with BLM Staff to review needs. After the meeting, we again met with the BLM Staff to confirm items. We will be putting together a package to get bids on the signage. 11. Concert/Movie Series Staff met with the Mayor, City Councilmember Benson, ACM Sheila Gilligan and Ms. Pat Scully to discuss changing the time of year for the concert series. I have prepared a memo with Staff's recommendation for Ms. Gilligan, Mr. Croy, and the City Manager. 12. Soccer Park Renovation On June 16, 2009, the worn goal areas at Hovley Soccer Park will be leveled and new sod will be installed. The renovation of Hovley Soccer Park takes place every summer in preparation for the fall soccer season. 13. Joe Mann Shade Structure The playground shade cloth at Joe Mann Park was damaged during the recent high winds. The installation contractor will be meeting Staff the week of June 15, 2009, to set up a repair schedule. 14. Civic Center Baseball Backstops The wooden portion of the backstops at Civic Center baseball fields will be replaced the week of June 15, 2009. 103 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 15 2009.doc STATUS REPORT Updated: June 29, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 DSUSD Land Swap Agreement Staff is putting together a staff report for the City Council on this land swap. 2. Desert Recreation District City's contract (for additional services) is complete and in the City Manager's office for review. Waiting to get approval to provide it to the Recreation District. The portion the Recreation District is providing has not been started yet. 3. Amphitheater Shade Structure The City Council approved a design/build contract with Doug Wall Contractors on June 11, 2009. Staff is waiting for all contract signatures; and when received, staff will provide Mr. Wall with a notice to proceed. 4. Disc Golf The whole idea got shot down by the 1st Tee General Manager who is now requesting that the disc golf group to do all the work (purchase baskets, lay out the course, install baskets, create t-cards and marketing), and they are now not willing to do a 70/30 split, but the District wants to take all the revenue. I will meet with Recreation District Staff to see if there's a way to negotiate. It would appear that revenue to the District would not be something they'd want to turn down, and providing a new course to our citizens would be a nice added amenity for the community. There was a disc golf "trial run" at the Palm Desert Golf Center on Saturday, June 13 which will last a couple weeks with temporary baskets before permanent baskets are installed, as part of a joint effort between the City, District and Palm Desert Disc Golf group. 5. Civic Center restroom door The doors at restrooms A and B (by the playground and by the Holocaust replacement. Memorial) at Civic Center Park were replaced due to damages from years of use. 6. Playground at Washington Charter Staff is putting together specifications for the playground renovation at Washington Park Charter School. 104 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 29.doc STATUS REPORT Updated: June 29, 2009 7. Joe Mann Park Vandalism Staff received a report regarding drug dealings at Joe Mann Park. The information was passed along to the Police Lt., and he said they will contact the citizen and follow up. 8. Aquatic Center Project Staff has requested and is waiting for additional information from our consultant. A contract was provided to the City Manager for services, staff is waiting for approval. 9. Civic Center Ball Field Snack Bar The Civic Center Park snack bar will be upgraded as follows: • A new evaporative air cooler was installed, as the current one is non- functional. • A new commercial freezer chest will be installed as soon as a check is received from the finance department. • Two new roll up security doors at the food pass through area will be added the week of July 6, 2009. • Storage shelving for the storage area of the snack bar was upgraded. 10. Desert Recreation District Fees and Met with the City Manager to review the "draft" establishment of fees and charges Charges for the District. A letter was sent from the City Manager's office to request a meeting prior to adoption of any fee increases on City-owned facilities in Palm Desert. Staff attended the Board meeting on 6/ 24/09. The budget review was on the agenda. The fees and charges portion was continued. The Board requested a study session to review all the fees and charges. 11. Employee evaluations Staff is trying to complete all evaluations that are to be reviewed July 1. 12. Budget Staff is preparing new spreadsheets for budget tracking for FY 2009-10; reviewing all year end PO's and trying to close out all FY2008-09. 13. Joe Mann Shade Structure The playground shade cloth at Joe Mann Park was damaged during the recent high winds. The installation contractor will be meeting Staff on June 18, 2009, to set up a repair schedule. The company has removed the shade cloth to be replaced. 14. PD/LQ Football Staff met with the President of PD/LQ football. We're still trying to find places for them to play approximately 3 home games. DSUSD had told us they'd work with us for the home games but have denied the request. We're working on getting prices on installing removable football goals at Freedom Park, as that field was originally designed for football. There is a potential of getting a removable football/soccer goal, so it would accommodate both. 105 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 29.doc STATUS REPORT Updated: June 29, 2009 15. Fourth of July Preparation On June 27, 2009, Parks Staff assisted the pyrotechnic company with the firework display setup at COD. Portable restrooms will be delivered July 2, 2009. Parks Staff will work the entire event on Saturday, July 4, 2009. 16. US LaCrosse The Palm Springs CVA contacted Staff regarding potentially holding the US Lacrosse Intercollegiate Associates Division I National Championship, and possibly the Division II National Championship (which would run in conjunction with D1) tournaments in Palm Desert in 2011 and 2013. Staff has contacted COD to see if they're interested in participating as well, to try and keep the event in Palm Desert. The tournament would take place at the soccer park and at COD. Details are still being worked out for an RFP that the CVA would prepare. We are treating it as a rental at this time, but if it comes to fruition, there are a lot of potentially positive outcomes of this type of event being held in Palm Desert, especially since it is held in May. 17. YMCA Ex-Officio Board Meeting At the YMCA Ex-officio board meeting, we met with Mr. Oglesby (Sunline) to (Sunline and Coachella Valley discuss transportation needs for recreational programming; and with Health Collaborative) representatives from the CV Health Collaborative who are targeting City's to get involved in promoting healthy lifestyles in the Coachella Valley. They were seeking ideas on how to encourage City / Agency participation. 106 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\June 29.doc STATUS REPORT Updated: July 6, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 DSUSD Land Swap Agreement Staff is putting together a staff report for the City Council on this land swap. 2. Desert Recreation District City's contract (for additional services) is complete and in the City Manager's office for review. 3. Amphitheater Shade Structure The City Council approved a design/build contract with Doug Wall Contractors on June 11, 2009. Staff is waiting for all contract signatures; and when received, staff will provide Mr. Wall with a notice to proceed. 4. Tree Removal On July 10, 2009 Staff removed a large mesquite tree located in the parking lot near the dog park at Civic Center Park. The tree roots were raising the asphalt and the tree trunk was split causing a possible hazard. 5. Playground at Washington Charter Staff is putting together specifications for the playground renovation at Washington Park Charter School. 6. Joe Mann Park Vandalism Staff received a report regarding drug dealings at Joe Mann Park. The information was passed along to the Police Lt., and he said they will contact the citizen and follow up. 7. Aquatic Center Project Staff has requested and is waiting for additional information from our consultant. A contract was provided to the City Manager for services and staff is waiting for approval. _ 8. Palma Village Park Staff will be repairing the wooden benches located on the east side of Palma Village Park. The wooden seats and backs rests are warping and breaking do to use and the elements. 9. Pavilion Misters Staff has repaired the misting system servicing the large pavilion near the amphitheater at Civic Center Park. 107 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\July 6.doc STATUS REPORT Updated: July 13, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 DSUSD Land Swap Agreement Staff is putting together a staff report for the City Council on this land swap. 2. Desert Recreation District City's contract (for additional services) is complete and in the City Manager's office for review. The portion the Recreation District is providing has not been received yet. 3. Amphitheater Shade Structure The City Council approved a design/build contract with Doug Wall Contractors on June 11, 2009. Staff is waiting for all contract signatures; and when received, staff will provide Mr. Wall with a notice to proceed. 4. Teserra Landscape Services Teserra began work on the 3 park maintenance contracts on July 1, 2009. The first 30 days are always a challenge; and this contractor is no different than others. Staff has scheduled a meeting for 9:00 a.m. 7/13/09 to review problem areas. 5. Staff meetings with User Groups 1. Palm Desert/La Quinta Football Board meeting — scheduled at City Hall at 6:00 p.m. on 7/13/09. _ 2. COPS Meeting on 7/14/09. 6. Playground at Washington Charter Staff is putting together specifications for the playground renovation at Washington Park Charter School. 7. Skate Park Hours As a result of our budget meeting; skate park hours change effective on 7/13/09. The park hours are: 6:30 a.m. — 9:00 p.m. Monday — Friday during the summer and holidays (from 6:00 a.m. to 10:00 p.m.); Weekends 8:00 a.m. — 9:00 p.m.; and 2:30 p.m. to 9:00 p.m. Monday— Friday during school year. 8. Aquatic Center Project A contract was provided to the City Manager for services and has now been approved. It will be provided to the consultant when he returns from vacation (out of country). Staff has requested and is waiting for additional information from our consultant. 108 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\July 13.doc STATUS REPORT Updated: July 13, 2009 9. Re-keying park buildings The locks are ready to be installed in all park buildings. Staff is preparing a signature waiver for those who will be issued keys that need to be reviewed by the City's Risk Manager and Attorney. Once approved the project will begin. The project should be complete by the end of next week. 10. Desert Recreation District Fees and The City Manager met with Desert Recreation District Staff to discuss their Charges proposed fee increases. This meeting took place while I (Janis) was out of town; so I am not aware of the outcome. They are scheduled to provide information for inclusion on the 7/21/09 Parks and Recreation Commission meeting. Staff called the City Manager's office to request a meeting to review what took place in the meeting, in order to assist in providing a recommendation to the Commission; and ultimately, the City Council. 109 G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\July 21\Status Updates\July 13.doc CITY OF PALM DESERT PARKS AND RECREATION e • ':°�F ns°�rf• STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Palm Desert Community Center Participation Numbers Attached are program numbers from March, April, and May 2009. Counts are taken hourly at program sessions, skate park, weight room, gymnasium, and racquetball courts. Enrollees in programs and drop-in participants (gym, weight room, skate park) are counted under total enrolled. Spectators are counted hourly as well. District staff will be available to answer any questions. 110 Palm Desert Community Center Participation, Memberships and Reservations March, 2009 Class Dates Total Enrolled Ballet for Children March 1 Dance Play& Pretend March 6 Drawing March 3 Beginning Guitar March 4 Advanced Guitar March 3 Karate March 6 Painting March 2 Adult Basketball League 3/26-5/28 8 teams Tiny Tots T/Th March 9 Tiny Tots MWF March 20 After school March 10 Boot Camp March 51 Yoga 1 day March 6 Yoga 2 days March 6 Yoga Walk in March 12 Salsa Aerobics March 5 Winter Weigh in March 5 Pottery in the Park March 7 Membership Sales Total Resident Membership 284 District Membership 27 Non District Membership 5 Desert Willow 557 Skate Park 81 Paid Facility Rentals 16 Paid Field Rentals 54 Pavilion Rentals 11 Participation Gymnasium 3141 Racquetball 630 Weight Room 2605 111 Palm Desert Community Center Participation, Memberships and Reservations April, 2009 Class Dates Total Enrolled Ballet for Children April 2 Dance Play& Pretend April 5 Drawing April 3 Beginning Guitar 4/15/2009 to 5/20/2009 6 Advanced Guitar 4/15/2009 to 5/20/2009 2 Karate April 3 Painting April 2 Adult Basketball League 3/26-5/28 8 teams Tiny Tots T/Th April 11 Tiny Tots MWF April 20 After school April 9 Yoga 1 day April 6 Yoga 2 days April 4 Yoga Walk in April 15 Salsa Aerobics April 5 Winter Weigh in April 8 Pottery in the Park April 10 Boot Camp April 51 Memberships Sold Total Resident Membership 254 District Membership 34 Non District Membership 2 Desert Willow 466 Skate Park 152 Paid Facility Rentals 14 Paid Field Rentals 48 Pavilion Rentals 14 Participation Gymnasium 2986 Racquetball 601 Weight Room 2256 112 Palm Desert Community Center Participation, Memberships and Reservations May, 2009 Class Dates Total Enrolled Ballet for Children May 3 Dance Play& Pretend May 3 Beginning Guitar 4/15/2009 to 5/20/2009 6 Advanced Guitar 4/15/2009 to 5/20/2009 3 Karate May 3 Adult Basketball League 3/26-5/28 8 teams Pilates May 4 Tiny Tots T/Th May 10 Tiny Tots MWF May 16 After school May 10 Yoga 1 day May 4 Yoga 2 days May 1 Yoga Walk in May 12 Salsa Aerobics May 3 Boot Camp May 55 Pottery in the Park May 9 Total Resident Membership 356 District Membership 36 Non District Membership 0 Desert Willow 234 Skate Park 40 Daily Walk In 111 Facility Rentals 16 Field Rentals 51 Pavilion Rentals 12 Participation Gymnasium 3235 Racquetball 604 Weight Room 2641 113 '11� CITY OF PALM DESERT , , : PARKS AND RECREATION e • .'�:°�F ns°�frf• STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 21, 2009 Subject: Family YMCA of the Desert Update Attached is a copy of the most recent press releases provided by the Family YMCA of the Desert regarding upcoming events. 114 file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...CLE GIVEAWAY REWARDS 50 KIDS OF CHARACTER-Saturday June 13.htm From: AllAlis@aol.com Sent: Wednesday, June 10, 2009 11:52 PM To: AllAlis@aol.com Subject: YMCA DESERT BICYCLE GIVEAWAY REWARDS 50 KIDS OF CHARACTER-Saturday, June 13 NEWS ANNOUNCEMENT For Immediate Release Contact: Alison Elsner 760-320-6430-work, 760-413-5053-cell, June 10, 2009 760-320-1679-fax, aelsner@desertymca.org **MEDIA WELCOME TO ATTEND!!** YMCA GIVEAWAY AWARDS BIKES TO KIDS OF CHARACTER EVENT: Ninth Annual YMCA Desert Bicycle Giveaway DATE: Saturday, June 13, 2009 TIME: 3:00 — 4:15pm LOCATION: Family YMCA of the Desert (gymnasium) 43-930 San Pablo Avenue Palm Desert, CA 92260 760-341-9622-phone OVERVIEW: The Family YMCA of the Desert, in collaboration with the Desert Bicycle Club and The Coeta and Donald Barker Foundation, will once again present new bicycles to fifty kids in need who were selected based on their demonstration of exemplary character throughout the past year. Children receiving bicycles will be joined by their families, community partners, school principals and teachers, Desert Bicycle Club members, YMCA Board members, and civic representatives. Members of the public are welcome to attend as audience members (rsvp is needed in advance by calling Alison at 760-413- 5053). **Media are invited and encouraged to attend. ** **Please note: children have been pre-selected based on character and financial need considerations; arrangements have been made for attendance by children and their parents or guardians.** Fifty new bicycle helmets are being donated by YMCA Trustee Walter Clark of the Walter Clark Legal Group, and new bike locks are being provided by the Desert Bicycle Club. Palm Springs Cyclery will be assembling the bikes, designed for boys and girls, ages 7 - 13. Desert Bicycle Club members will present the kids with their new bikes, helmets, and locks. Community and YMCA supporter Nancy Harris, President and Chairperson of the Coeta and Donald 115 file:///GI/DevServices/Janis Steele/Word Files/...WARDS 50 KIDS OF CHARACTER-Saturday June 13.htm (1 of 3) [7/15/2009 12:38:06 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...CLE GIVEAWAY REWARDS 50 KIDS OF CHARACTER-Saturday June 13.htm Barker Foundation, responsible for funding the 50 new bicycles, along with Foundation Executive Director Joan Damiani, will participate at the presentation and congratulate the children as they proceed through a receiving line while parents take photos and observe from the audience. Special guests, who will be recognized by Family YMCA board member, KPSP Local-2 chief meteorologist, and event emcee Patrick Evans, will also include Desert Bicycle Club President Doug Winters and YMCA board members Karen Fendrick, Sharon McGehee, and Jim Latting. -more- Family YMCA of the Desert — Desert Bicycle Giveaway June 13, 2009 page 2 The fifty youth recipients range in age from seven through thirteen years old, and they have been selected to receive bikes based on their outstanding character. Kids receiving bikes are residents of all desert communities (Palm Springs, Cathedral City, Palm Desert, Rancho Mirage, Desert Hot Springs, Indian Wells, Indio, La Quinta, Coachella, Thermal, and Thousand Palms) representing a cross section of the following organizations: . YMCA program, childcare, ASES, and CVHC (Coachella Valley Housing Coalition) after school program sites . J.C. Penney Palm Desert (part of the JCPenney Afterschool Programs) . Shelter from the Storm . Jordan Outreach Ministries . City of Indio Youth Programs . ABC Recovery Center . Big Brothers Big Sisters of the Desert . Palm Springs Unified School District (PSUSD) . Desert Sands Unified School District (DSUSD) . Coachella Valley Unified School District (CVUSD) - including Las Palmitas Elementary School in Thermal, at which the Family YMCA operates a youth enrichment program. The Bicycle Giveaway occurs through the combined efforts of the Family YMCA of the Desert with the Desert Bicycle Club, a recreational organization of 150 members that promotes cycling and serves as an advocacy group for cyclists. Desert Bicycle Club members involved in coordinating the event include: . Doug Winters, Club President . David Firestone, Club Past President . Wayne Harvey, Club member and member of the Board of Trustees of the Family YMCA of the Desert These Bicycle Club members will make this event possible again this year through their generous 116 file:///GI/DevServices/Janis Steele/Word Files/...WARDS 50 KIDS OF CHARACTER-Saturday June 13.htm (2 of 3) [7/15/2009 12:38:06 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...CLE GIVEAWAY REWARDS 50 KIDS OF CHARACTER-Saturday June 13.htm contributions of time, effort, and resources. For more information on the Desert Bicycle Club, please visit: http:\\www.cycleclub.com. CONTACT: For additional information on the YMCA Desert Bicycle Giveaway, please contact: Alison Elsner Family YMCA of the Desert 760-320-6430-work, 760-413-5053-cell, or aelsner@desertymca.org # # # a& 042 ALISON ELSNER Director, Palm Springs YMCA Associate Executive Director, Family YMCA of the Desert Director, Public Relations and Marketing, Family YMCA of the Desert 3601 E. Mesquite Av. Palm Springs, CA. 92264 760-320-6430-work, 760-413-5053-cell, 760-320-1679-fax aelsner@desertymca.org www.ymcaofthedesert.org Download the AOL Classifieds Toolbar for local deals at your fingertips. 117 file:///GI/DevServices/Janis Steele/Word Files/...WARDS 50 KIDS OF CHARACTER-Saturday June 13.htm (3 of 3) [7/15/2009 12:38:06 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...AMPS IN BIG BEAR AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm From: AllAlis@aol.com Sent: Sunday, June 14, 2009 5:38 PM Subject: YMCA "AWAY" CAMPS IN BIG BEAR AND SAN DIEGO - KIDS NEED TO SIGN UP NOW! NEWS RELEA SE For Immediate Release Contact: Alison Elsner 760-320-6430-work, 760-413-5053-cell, June 14,2008 760-320-1679-fax,aelsner@desertymca.org YMCA "AWAY" CAMPS MAKE SUMMER FUN FOR KIDS (Coachella Valley, CA.) Kids will have the opportunity to attend YMCA resident camps this summer at two locations in southern California. The Family YMCA of the Desert will be offering Camp Oakes at Big Bear and Camp Surf in San Diego. Each camp stay is an overnight stay between 4—7 nights,and sign ups are currently taking place. Please call 760- 341-9622 or visit the Palm Desert YMCA at 43-930 San Pablo Avenue in Palm Desert as soon as possible to register. YMCA resident or"away"camps are an ideal way for kids to enjoy their summer while staying active,developing leadership skills,expressing themselves creatively,and making friends. The YMCA's"Send a Kid to Camp"drive is currently taking place,which raises funds to provide scholarships to campers who would otherwise not have the opportunity to attend the camps due to financial constraints. Campers also have an opportunity to"earn"their way to camp by selling YMCA toffee peanuts. Donations and contributions towards scholarships for campers are greatly appreciated.Please call 760-341-9622 for more information or regarding financial aid for YMCA Summer Camp. Resident Camp Information and Schedule Camp Oakes *FINAL SIGN UPS THIS WEEK! Dates: June 20th—27th Located in the mountains of Big Bear,boys and girls will experience new sights and sounds,work together,and test themselves mentally and physically during this Saturday through Saturday week-long camp. Kids ages 8— 13 will spend 7 days and 6 nights in 3-walled cabins. Days will be filled with hikes,nature explorations,canoeing,horseback riding, and swimming,with nightly campfires for singing songs,telling stories,performing skits,and making friends.Registration as soon as possible is encouraged. Fee:Members$450/Non Members$480 **Scholarship applications available** Camp Surf Dates: August 10th—14th Kids ages 10— 15 will spend 5 days and 4 nights tent camping on the beach during this Monday through Friday week- long camp. Camp Surf is located on 40 acres of southern California beachfront property tucked away in San Diego. Campers will enjoy a mix of waterfront sports as well as aquatic and land-based activities. They will also learn about sea life and nature while staying physically active throughout the week hiking and surfing. At night,campers will spend quality time around a beach bonfire playing guitar,acting out skits,and sharing stories. Fee:Members$400/Non Members$430 **Scholarship applications available** -more- 118 file:///GI/DevServices/Janis Steele/Word Files/...R AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm(1 of 3)[7/15/2009 12:38:59 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...AMPS IN BIG BEAR AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm Press Release—YMCA Summer Resident Camps—June 20th—27th,and August 10th-14th, 2009 page 2 FAMILY YMCA OF THE DESERT: The Family YMCA is the largest provider of licensed childcare in the valley,with facilities from Palm Springs to Thermal,having celebrated its 25th Anniversary in the desert in 2007. Nearly 2400 kids and families each day are served at thirty-four sites,with many opportunities in youth and family programming. The primary focus of the Family YMCA is to reinforce caring,honesty,respect,and responsibility while allowing kids to develop social skills,confidence,leadership, and fitness. The Family YMCA is excited to be part of the national YMCA's"America on the Move/Activate America"initiative which strives to collaborate with community organizations to help families live healthier lifestyles and focus on health and wellness. One current showcase program based on the"Activate America"model is the"Y Be Fit"healthy eating and anti-obesity partnership for 50 students at Two Bunch Palms Elementary School in Desert Hot Springs,funded by the Desert Healthcare District and operated by the Family YMCA. Also being integrated into the Y's national focus on fitness is the"Healthy Family Home"initiative,supported by Eli Lilly&Company,which encourages family members to achieve balance in their lives as well as to make incremental improvements in physical activity and nutritional choices. During the past three years, special partnerships between the Family YMCA and various local elementary and middle schools within Palm Springs Unified and Desert Sands Unified School Districts were launched to provide free,on-site after school care as part of the state of California's recently enacted Proposition 49/After School Education and Safety (ASES)Act. Programming at both the Palm Desert and the Palm Springs YMCA locations includes after-school care,a fitness center, dance and performing arts,walking and running clubs,graphic arts and computers,basketball and flag football,sports, and fitness,youth and government, karate,gymnastics,senior activities, swimming, and Y Rookies Sports Leagues. The Palm Springs YMCA opened in January,2004,after transitioning from the Palm Springs Youth Center,and now offers a full variety of programs for children,teens,adults,and seniors. The Family YMCA of the Desert conducts an annual fund-raising campaign to support its financial assistance programs, making YMCA activities accessible to everyone. In 2009,the Y's goal of$440,000 was reached through generous community support.Major YMCA events throughout the year to support programs,childcare,and financial assistance include: the Desert Bicycle Giveaway, the annual YMCA Golf Tournament, and the Hoedown at Sundown gala. More than one third of the children participating in the YMCA of the Desert programs receive financial assistance, making community support a vital element in the ability to offer help to kids and their families. No child or family will be denied services because of an inability to pay. Van Tanner(President, Desert Empire Insurance Services, Inc.) serves as President of the Board of Directors for the Family YMCA of the Desert, and Rob Ballew is the YMCA's valley-wide Executive Director and C.E.O. Congresswoman Mary Bono (45th district, California) serves as the Honorary Chair. The Board's current emphasis is on continuing and growing childcare and development of a programming at the Palm Desert and Palm Springs YMCAs. The Family YMCA of the Desert is one of 2500 YMCA'S nationwide, all of whom work towards building strong kids, strong families, and strong communities. For more information please visit: http://www.ymcaofthedesert.org. -more- Press Release—YMCA Summer Resident Camps—June 20th—27th, and August 10th-14th, 2009 page 3 119 file:///GI/DevServices/Janis Steele/Word Files/...R AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm(2 of 3)[7/15/2009 12:38:59 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...AMPS IN BIG BEAR AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm The Family YMCA of the Desert has two primary locations: Palm Desert/Administrative Offices: Palm Springs: 43-930 San Pablo Av. 3601 E. Mesquite Av. Palm Desert, CA. 92260 Palm Springs, CA. 92264 760-341-9622-phone 760-320-6430-phone For more information regarding YMCA events,activity programs,fundraising, or volunteer opportunities please contact Alison Elsner at 760-320-6430-work, 760-413-5053-cell,or aelsner@desertymca.org. # # # ALISON ELSNER Director, Palm Springs YMCA Associate Executive Director, Family YMCA of the Desert Director, Public Relations and Marketing, Family YMCA of the Desert 3601 E. Mesquite Av. Palm Springs, CA. 92264 760-320-6430-work, 760-413-5053-cell, 760-320-1679-fax aelsnerAdesertvmca.org www.ymcaofthedesert.org Download the AOL Classifieds Toolbar for local deals at your fingertips. 120 file:///GI/DevServices/Janis Steele/Word Files/...R AND SAN DIEGO-KIDS NEED TO SIGN UP NOW!.htm(3 of 3)[7/15/2009 12:38:59 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...T YMCA-SUMMER DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm From: AllAlis@aol.com Sent: Sunday, June 14, 2009 5:37 PM Subject: PALM DESERT YMCA- SUMMER DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!! NEWS RELEA SE For Immediate Release Contact: Alison Elsner 760-320-6430-work, 760-413-5053-cell, June 14,2008 760-320-1679-fax,aelsner(a,desertymca.org PALM DESERT YMCA BEGINS SEASON OF FUN WITH SUMMER DAY CAMPS! (Palm Desert, CA.)The Family YMCA of the Desert will be offering a wide variety of summer day camps at the Palm Desert YMCA for boys and girls ages 8 through 13. Day camps will run weekly from June 15th through August 28th,at the Palm Desert YMCA at 43-930 San Pablo Avenue in Palm Desert,next to Civic Center Park. Each day,Monday through Friday,camps will run from 7:30am—5:30pm,and parents or guardians are asked to provide transportation to and from the Palm Desert YMCA for children attending camp. Please call 760-341-9622 or visit the Palm Desert YMCA as soon as possible to register. YMCA summer camp is a valuable way for kids to participate in enrichment programs that allow them to be creative, stay fit,learn,and make friends while school is out of session. Day camp attendees are asked to bring a lunch and a snack each day. Kids have the option of registering for the entire summer,weekly,or monthly. Financial aid is always available to allow kids to attend camp who would otherwise be unable to participate due to financial limitations. Campers also have an opportunity to"earn"their way to camp by selling YMCA toffee peanuts. The YMCA"Send a Kid to Camp"drive is currently taking place,and donations and contributions towards scholarships for campers are greatly appreciated.Please call 760-341-9622 for more information on the"Send a Kid to Camp"drive or regarding financial aid for YMCA Summer Camp. Palm Desert YMCA Day Camp Information: Day Camps Offered: Planet Lego (June 15th—19th and August 17th—21st) Mythbusters (June 15th—19th and August 3rd—7th) Y World of Sports (June 22nd-26th and August 10th—14th) Project Runway (June 22nd-26th and July 20th—24th) Survivor Camp (June 29th—July 2nd) High School Musical (June 29th—July 2nd) Art Camp (July 6th_loth) Kid Genius (July 6th_loth) Movie Camp (July 13th—17th) *Ages:10-14 Build It (July 13th—17th) Harry Potter School of Magic(July 20th—24th) Top Chef (July 27th_31st) Camp 911 (July 27th_31st) Musical Theater (August 3rd—7th) Comic Book Workshop (August 17th—21st) Best of Summer (August 24th—28th) Weekly Fees: Members$140/Non Members$170 -more- 121 file:///GI/DevServices/Janis Steele/Word Files/...DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm(1 of 3)[7/15/2009 12:39:55 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...T YMCA-SUMMER DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm Press Release—Palm Desert YMCA Summer Day Camps—June 15th—August 28th, 2009 page 2 FAMILY YMCA OF THE DESERT: The Family YMCA is the largest provider of licensed childcare in the valley,with facilities from Palm Springs to Thermal,having celebrated its 25th Anniversary in the desert in 2007. Nearly 2400 kids and families each day are served at thirty-four sites,with many opportunities in youth and family programming. The primary focus of the Family YMCA is to reinforce caring,honesty,respect,and responsibility while allowing kids to develop social skills,confidence,leadership, and fitness. The Family YMCA is excited to be part of the national YMCA's"America on the Move/Activate America"initiative which strives to collaborate with community organizations to help families live healthier lifestyles and focus on health and wellness. One current showcase program based on the"Activate America"model is the"Y Be Fit"healthy eating and anti-obesity partnership for 50 students at Two Bunch Palms Elementary School in Desert Hot Springs,funded by the Desert Healthcare District and operated by the Family YMCA. Also being integrated into the Y's national focus on fitness is the"Healthy Family Home"initiative,supported by Eli Lilly&Company,which encourages family members to achieve balance in their lives as well as to make incremental improvements in physical activity and nutritional choices. During the past three years, special partnerships between the Family YMCA and various local elementary and middle schools within Palm Springs Unified and Desert Sands Unified School Districts were launched to provide free,on-site after school care as part of the state of California's recently enacted Proposition 49/After School Education and Safety (ASES)Act. Programming at both the Palm Desert and the Palm Springs YMCA locations includes after-school care,a fitness center, dance and performing arts,walking and running clubs,graphic arts and computers,basketball and flag football,sports, and fitness,youth and government, karate,gymnastics,senior activities, swimming, and Y Rookies Sports Leagues. The Palm Springs YMCA opened in January,2004,after transitioning from the Palm Springs Youth Center,and now offers a full variety of programs for children,teens,adults,and seniors. The Family YMCA of the Desert conducts an annual fund-raising campaign to support its financial assistance programs, making YMCA activities accessible to everyone. In 2009,the Y's goal of$440,000 was reached through generous community support.Major YMCA events throughout the year to support programs,childcare,and financial assistance include: the Desert Bicycle Giveaway, the annual YMCA Golf Tournament, and the Hoedown at Sundown gala. More than one third of the children participating in the YMCA of the Desert programs receive financial assistance, making community support a vital element in the ability to offer help to kids and their families. No child or family will be denied services because of an inability to pay. Van Tanner(President, Desert Empire Insurance Services, Inc.) serves as President of the Board of Directors for the Family YMCA of the Desert, and Rob Ballew is the YMCA's valley-wide Executive Director and C.E.O. Congresswoman Mary Bono (45th district, California) serves as the Honorary Chair. The Board's current emphasis is on continuing and growing childcare and development of a programming at the Palm Desert and Palm Springs YMCAs. The Family YMCA of the Desert is one of 2500 YMCA'S nationwide, all of whom work towards building strong kids, strong families, and strong communities. For more information please visit: http://www.ymcaofthedesert.org. -more- Press Release—Palm Desert YMCA Summer Day Camps—June 15th—August 28th, 2009 page 3 122 file:///GI/DevServices/Janis Steele/Word Files/...DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm(2 of 3)[7/15/2009 12:39.55 PM] file:///GI/DevServices/Janis Steele/Word Files/Commission/Upda...T YMCA-SUMMER DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm The Family YMCA of the Desert has two primary locations: Palm Desert/Administrative Offices: Palm Springs: 43-930 San Pablo Av. 3601 E. Mesquite Av. Palm Desert, CA. 92260 Palm Springs, CA. 92264 760-341-9622-phone 760-320-6430-phone For more information regarding YMCA events,activity programs,fundraising, or volunteer opportunities please contact Alison Elsner at 760-320-6430-work, 760-413-5053-cell,or aelsner@desertymca.org. # # # ael,3 Ott ALISON ELSNER Director, Palm Springs YMCA Associate Executive Director, Family YMCA of the Desert Director, Public Relations and Marketing, Family YMCA of the Desert 3601 E. Mesquite Av. Palm Springs, CA. 92264 760-320-6430-work, 760-413-5053-cell, 760-320-1679-fax aelsner@desertymca.org www.ymcaofthedesert.org Download the AOL Classifieds Toolbar for local deals at your fingertips. 123 file:///GI/DevServices/Janis Steele/Word Files/...DAY CAMPS RUN JUNE 15th THRU AUGUST 28th!!.htm(3 of 3)[7/15/2009 12:39:55 PM]