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HomeMy WebLinkAbout2016-11-01 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT 1 PARKS AND RECREATION COMMISSION WWI ttip - Ill, h I POSTED AGENDA •F� 4 ••44jC0; may.::• Tuesday, November 01, 2016 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, JUNE 07, 2016. Rec: Approve as presented Action: V. NEW BUSINESS A. BLM - Ashley Adams Introduction B. DESERT RECREATION DISTRICT - Rec Center Remodel POSTED AGENDA PARKS AND RECREATION COMMISSION NOVEMBER 01, 2016 VI. CONTINUED BUSINESS A. PICKLE BALL DISCUSSION VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. CIP PROGRESS REPORT B. FRIENDS OF THE DESERT MOUNTAIN - Tammy Martin C. PARK USE REPORT - Washington Charter D. PALM DESERT AQUATIC CENTER E. FAMILY YMCA OF THE DESERT F. DESERT RECREATION DISTRICT - Program Updates - Facilities Use IX. STAFF AND COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Date this 28th day of October, 2016. CAAL-6- _____-) gie M rron, Recording Secretary 2 CITY OF PALM DESERT ••''• . •tip• r '�: PRELIMINARY MINUTES 1 • , ,E me _ `'_t PARKS AND RECREATION COMMISSION • bOittar 'ti ` REGULAR MEETING 4 97.3••'' TUESDAY, JUNE 07, 2016 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 CALL TO ORDER Chair Jerry Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Jerry Dawson Commissioner Deborah Hall Vice Chair Mary Helen Kelly Commissioner Raymond Rodriguez Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn B. Jutovsky Commissioner Mike Hardin Commissioner Lindsay Holt, Alternate Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, Desert Recreation District Also Present: Justin McCarthy, Interim City Manager Kim Warpinski, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Eric Ceja, Principal Planner Deborah Glickman, Management Analyst Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert /Aquatic Center Brenda Nutcher, Desert Recreation District Tim Skogen, Desert Recreation District / First Tee Laura McGalliard, Desert Recreation District Officer Bauer, Palm Desert Police Department 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 07, 2016 III. ORAL COMMUNICATIONS Chair Dawson gave a brief and verbal presentation on the success of the Commission, what it represents, and what it has established throughout the years. The Commission's input has developed a state of the art skate park, assisted with the discussion for improving and building neighborhood parks, and also a second regional park; in addition to, expanding dog parks, tot lots, hiking trails, parking, the amenities for city parks, and the addition of the aquatic center. Chair Dawson feels it is the Commissioner's responsibility to represent not only the city, but the visitors as well, and it is essential that they listen to, and study the significance of any future needs for the city's parks and recreation. IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JUNE 07, 2016 Rec: Approve as presented Upon a motion by Commissioner Guyer, second by Commissioner Housken, and carried by a 7-2 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Jutovsky, Hardin, Holt; ABSENT: Hall, Rodriguez; NOES: None) the Consent Calendar was approved as presented. V. NEW BUSINESS A. BLM ANNUAL REPORT Kim Warpinski stated that the BLM sent the annual report for this year. Ms. Warpinski provided the Commission with a brief overview of the report, which entails the MOU with the city, trail patrols and trail maintenance. Commissioner Holt asked who would be patrolling, giving warnings, and citations. Ms. Warpinski noted that she would obtain that information, and follow up with her. Vice Chair Kelly also asked what most of the warnings and citations were about, Ms. Warpinski asserted that most of the citations are dogs being off leashes, or alcohol consumption on the trails. Ms. Warpinski is more than happy to get in touch with any one that has any questions or concerns. B. DESERT X: HOMME ADAMS PARK Deborah Glickman, with the Public Art Department, stated that the department was given an interesting proposal, by a program called Desert X. It is an International Sculpture Exhibition, which is being proposed for all of the Coachella Valley, from February to April of 2017. Desert X is a non-profit group and has come up with this exhibition, which also has a high powered internationally known board. What the exhibition does is that 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 07, 2016 a curator invited about twenty artists to come to the desert; the curator scoured the desert area, found locations and invited the artists to respond with a proposal for those locations. They will then narrow down the amount of artists from 20 to 12. One of the locations is, Homme Adams Park, which was actually suggested to the curators by Ryan Stendell. The goal of the exhibition is to have artists respond to the Coachella Valley as it is, and not create a piece elsewhere based on something else and bring it to the Valley. The goal is for them to spend time here and get a feel for the desert area, and create what to them relates to the community around them. This is why they are working with different types of locations; they are looking for something different and interesting. A website will be created, and guide information that will guide people from one art piece to another. They anticipate about forty thousand people coming to the desert for this exhibition. This event has already been written up in the New York and LA Times. Part of the board is a curator for Goldenvoice who does all the art work for the Coachella Music and Arts Festival, which has international acclaim. There will be programming around the art work, with possible trail tours and guided talks. Ms. Glickman reminded the Commissioners that the power point was being presented to get their feedback regarding this program. This is just a bit of an overview being presented; the City won't maintain any ownership of the art pieces, and they will only be temporarily displayed, between February and April of 2017. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. RIVERSIDE SHERIFF'S PALMA VILLAGE ACTIVITY Officer Bauer, with the Palm Desert Police Department, stated that researching the last six months of incidents at Palma Village, most incidents involved alcohol or under the influence. It's not a huge problem, however most users don't report these incidents. Officers do what they can to focus on the area, in addition to responding to calls for service. Deputy Troyer, handles businesses that deal with theft and burglary. Palma Village does get checked on a regular basis, they don't encounter a lot during the day. However, if someone does get cited for possession, they do offer them assistance or refer them to shelters. A lot of people tend to decline assistance offered to them, and prefer to stay out in the streets. It's usually repeat offenders that continue to do the same thing, 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 07, 2016 even when help and alternate resources are offered to them. From a patrol stand point there is not much that can be done, they like the lifestyle and refuse help. The issue is not just isolated to homeless, but more general folk as well. B. CIP PROGRESS REPORT Kim Warpinski mentioned at the last meeting that she would be providing a recap of recently completed projects for parks, by the Public Works / Landscape Department, and other renovations that are on the horizon for 2016-2017. There has recently been a lot of resurfacing going on, and upgrades to the shelter at Homme Adams Park. Commissioner Holt asked if that is a replacement of the existing shelter, Randy Chavez stated that they will be replacing the wood structure with a steel structure, a metal roof, and concrete table. Commissioner Housken asked about the Freedom Park skate area, and what that space will be utilized for. Mr. Chavez noted that they are still brainstorming for ideas, and the matter has been pushed back until next fiscal year. C. VISION SAN PABLO Eric Ceja presented a "road diet", which demonstrates bringing four lanes down to two lanes for the main corridor on San Pablo that connects to Highway 111, and a round-a-bout at San Gorgonio Way. On May 2nd, they created an 11 day demonstration project preview, through a grant with CVAG. There was traffic control, a temporary round-a-bout, streets lined with trees, and narrowed the lanes down to two in each direction. It turned out to be a great event with beer gardens, food trucks, family activities; attendance was significant, and response was great from the public and local businesses. D. PARK USE REPORT - University Park & Dog Park Kim Warpinski stated that the opportunity for open discussions and verbal statements seem fit, rather than the park report documents with repairs that she had previously mentioned would be provided to the Commission. After further consideration, the reports look to be more appropriate for internal use instead. Commissioner Jutovsky asked if there will be a skate park built at University Park. Randy Chavez stated that there will not be a skate park built there. Their focus right now is the turf, to bring it back to a safe and green state, specifically in the dog park area. Commissioner Holt asked who pays for all the maintenance along the parkways at University Park. Mr. Chavez stated that the City actively maintains the medians, and round-a-bouts; owners and developers maintain the parkways. Mr. Chavez also noted that Palm Desert always provides great amenities for everyone. Ms. Warpinski mentioned that they are in the process of 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 07, 2016 formulating a lease with Cal State Palm Desert, to lease the community garden space located at University Park. The gardens are meant for the future residents in that area. However, until those homes and communities are built, in the meantime, the University can lease the space to help educate students, and foster growth and biology; it would be great to see student involvement. E. PALM DESERT AQUATIC CENTER David Keyes stated that field trips have been phenomenal at the aquatic center; they are into their fifth week, with a total attendance of almost 6,000 kids. They have had multiple areas coming into the center, ranging from Mexico, 29 Palms, to a local group of special needs children, utilizing the facility. Along with other uses of the pool, Desert Jet rented out the pool to do practice life raft rescues, which shows another great aspect of facility use. Desert Christian Academy had a full facility rental from 8 a.m. to noon with a little over 300 attendees for their end of the year party. Girl Scouts recently had an evening rental from 6 to 10 p.m., with a movie night, for the top selling scouts. Full facility rentals are doing impressive with birthday parties on the weekends, which are fully booked. Swim lessons as a whole have been up for this summer. Water aerobics are still consistent, and physical therapy has been added as well. Mr. Keyes also presented a media slide on the TYR facility rental photo shoot, which was closed for a total of two days; it gave the facility great exposure. F. FAMILY YMCA OF THE DESERT Rob Ballew stated that the YMCA works with an ASES program, from the PSUSD. Third graders are brought over to the aquatic center, the ASES program pays for the kids, swim lessons, and the school district provides the bus transportation. The YMCA Golf Tournament was held on May 5th it had a great turn out, with about 120 players, which helps fund all the programs the YMCA provides. There is 10 different day camps set up for summer, after school is out; Harry Potter and the Jedi Camp appear to be at the top of the list this year. We are always looking for a busy and active summer. Finally, we are hoping to incorporate a marine based boot camp into the upcoming Y-Be-Fit event coming in October, more details coming soon. G. DESERT RECREATION DISTRICT Tim Skogen stated that the First Tee has had a very active year. They have started summer camp, which filled up the first three weeks, and it will run all summer long, Monday — Friday mornings, through August 18th. First Tee is also involved with the National Schools Program, where it engages with the DRD staff and thirteen different schools so they can see how the First Tee program works and interacts, it's a great experience for 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 07, 2016 the kids. Finally Mr. Skogen invites everyone over to the First Tee for some football fun to see how it all works. Brenda Nutcher stated that the DRD is getting ready for summer. Summer Camp is around the corner, which will run from June through August with about 40 kids enrolled. The Youth Basketball League is in full swing, every Tuesday and Thursday with over 300 participants. All other programs seem to be going well, with numbers higher than the previous year. Kevin Kalman stated that the DRD has an ongoing nine year relationship with Kaiser Permanente, where they offer free swim lessons to youth that qualify under the free and reduced lunch programs at school. Actual swim lessons are at Bagdouma, Pawley, and Mecca Pool; the program kicks off this Saturday, June 11, he invites everyone to come out and join the fun. IX. COMMISSIONER COMMENTS Randy Chavez mentioned they are working on new park signs which will be installed this summer and is also working with our IT Department, to create a code reader, incase an issue occurs at one of the parks, a person can just scan it with their phone and submit a work order, they are trying to streamline the whole repair process. Sabby Jonathan thanks everyone for putting in the time, and caring for the community. The issue of homelessness affects the parks, and they are aggressively addressing the growing matter of the homeless community in a constructive way with CVAG. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:57 a.m. Angie Marron, Recording Secretary 6 • s • . .. DESERT RECREATION DISTRICT Date: October 27, 2016 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: October Activity Report (numbers reflect activity through October 26, 2016) Palm Desert Community Center PD Gym and Fitness Center • 3621 members utilized the gymnasium and fitness Member Scans 3621 center facilities Drop In/Daily Pass 134 • 134 additional gym and fitness center users paid the Total 3755 daily walk-in fee • 255 people registered for classes, camps and special Memberships Sold programs Fitness Pass 101 • 87 additional people participated in classes on a Desert Willow 322 drop in basis The First Tee 65 • 322 Desert Willow Resident Cards issued Skate Park 36 • 101 Fitness Center Passes issued • 3 Community Center rentals for the month of Total 524 October Activity Enrollments Portola Community Center Tae Kwon Do 17 • 37 rental reservations Sports 34 • 147 hours of rental use Health and Fitness 37 Reagan/PDCC after school 98 Palm Desert Parks Music/dance 40 • 229 park reservations Tiny Tots 29 • 820.5 hours of rental use Total 255 Palm Desert Skate Park Drop-in Class Participation • 36 skate park memberships sold Fitness 33 • 121 skaters used the park • 261 bikers used the park Dance 16 Pickleball/table tennis 226 Sports 38 Total 313 Palm Desert Community Center First Tee Golf Course Use • November 8, 2016 we will close the gymnasium for Driving Range 313 the Registrar of Voters and open it to the 9-Hole Youth closed community as a polling place from 7am to 8pm. 9-Hole Adult closed • November 12 and 13, 2016 we will be partnering Lessons 0 with the Rose Society for their annual Rose Show. Misc. Usage • We will be closed Thanksgiving Day and the Day Total 313 after. We will be open again Saturday, November 26,2016 Rentals by Location • We will be offering a Fall Camp for children the Civic Center Park 4 week of Thanksgiving. Freedom Park 28 • We are starting on the Holiday Food and Gift Drive. Please bring any non-perishable food items, new Olsen Field 7 toys and new blankets to the community center by PD Soccer Park 174 the middle of December. PD Community Center 64 Portola Center 37 Next Month Total 314 • We will be closing the Community Center December 12 through December 16, 2016 for maintenance Rentals by Facility Type week. At that time we will be refinishing the gymnasium floors, painting and deep cleaning the Amphitheater 2 building. We will open for Desert Willow Cards from Football Field 18 8am to 11am daily. Gymnasium 16 • We are partnering with the Palm Desert Sheriff's Multipurpose Room 85 Department to hold a Bicycle Safety day. We will Pavilion 2 have a bicycle rodeo and safety stations where Softball Field closed children can have their bikes and helmets inspected. Soccer Field 191 We will be raffling off 15 bikes throughout the Total 314 event. • We will be holding a winter camp for children the Hours Rented by Location two weeks of winter break. Civic Center Park 64 Freedom Park 158 Olsen Field 45 PD Soccer Park 513.50 First Tee PD Community Center 213.50 Portola Center 147 No update Total 1141 Hours Rented by Facility Type Amphitheater 32 Football Field 63 Gymnasium 40 Multipurpose Room 320.5 Pavilion 32 Softball Field closed Soccer Field 653.5 1141 Commission Report —The Golf Center/The First Tee, October, 2016 Programming — The First Tee Fall Sessions are currently under way commencing on Monday, October 17th. There are 33 assorted classes being conducted this fall at 5 facilities throughout the Valley. Our age groups range from 4 years through 17 years old and we are providing programming both after school 5 days a week and all day on Saturdays. In addition to our regular programming, we are also providing Home School programs on Wednesday throughout the fall sessions. A new addition to our offerings this fall is our involvement in the TFT National Schools Program. We have two school sites providing PE classes with TFT methodology with the goal of expanding these opportunities to several schools throughout the valley. In addition to our regular programming, we also providing after school ASES activities at 13 sites utilizing DRD staff to present our programs for these Valley youth. Our goal is two-fold, first to provide quality after school activities introducing The First Tee concepts and to also encourage youth to enroll in a regular TFT classes. In addition to Programming TFT -CV has been active with Coach Training hosting a The First Tee National training seminars in late September at the Golf Center. Thirty one coaches and five trainers spent 3 full days in both classroom and practical sessions learning specific TFT teaching methodology and applying these principles to a variety of volunteer youth from our Chapter. Our Chapter also completed the TFT program assessment with positive results as part of the organization's goal of programming consistency. Finally, we are currently completing our four year strategic plan to guide our Chapter's direction going forward. Golf Center Activities - Activities at the Golf Center continue to ramp up with anticipation of the primary golf season. Golf Shop improvements include new golf club fixtures in addition to reconfiguring the registration counter cabinet. We also look to expand both our gently used clothing and golf club sales with planned monthly Second Saturday parking lot sale promotion. Our October event resulted in positive sales numbers in addition to bringing added traffic to the facility. With the start of the Fall TFT sessions, the facility practice range reopened to accommodate youth programming in addition to the return of several of our seasonal golfers. We also look forward to the opening of the golf Course on Monday, October 31st with a good initial grow in of our seasonal ryegrass. Our grounds staff also took advantage of this grow in period to change out grass areas around the clubhouse replacing with traffic tolerant desert scape. The First Tee Outreach/Board — With the arrival of the prime season, Board activities have swung into high gear with both a September Boar meeting and several TFT Board committee meetings including Strategic Planning, Programming and Volunteers and Fund Raising. In addition, two Board Members, Executive Director and Program Director attended the TFT Regional meeting in late September. TFT Chapters from throughout the West and Mountain regions met in Phoenix for National TFT staff presentations in addition to productive workshop and network sessions. We have also conducted outreach sessions with both organizations and country club groups utilizing our recently completed TFT-CV video outlining our Chapter mission and goals.