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HomeMy WebLinkAbout2008-09-02 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT PARKS AND RECREATION COMMISSION _ AGENDA z . L_.4Af4 Tuesday September 2, 2008 — 8:30 a.m, • Administrative Conference Room I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. MINUTES F THE MEETING FROM AUGUST 19, 2005 IV. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. Thisis the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed, Remarks shall be limited to a maximum of five minutes unless additional time is authorized by the Commission. V. PRESENTATIONS - None VI. NEW BUSINESS - None VII. UNFINISHED BUSINESS A. PETANQUE COURTS AND OTHER AMENITIES AT HOVLEY SOCCER PARK Discussion end recommendation to build petanque courts and other amenities at Hoviey Soccer Park. VIII. REPORTS AND UPDATES A. AC ES BIUTY UPGRADES FOR PARK PLAYGROUNDS B. ANNUAL OVER SEEDING SCHEDULE PARKS AND RECREATION COMMISSION AGENDA SEPTEMBER 2, 2008 C. COMMUNITY CENTER UPDATE D. CONSTRUCTION OF THE PARKS INSPECTORS WORK AREA E. I-ID BICYCLE PATH F. PALM DESERT SPAY & NEUTERNACCNATION CLINIC IX. COMMISSIONER COMMENTS X. ADJOURNMENT I hereby oerttfy under penakty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27(h day of August 2008. Monica Loredo, F ecorchng Secretary 2 6:49sidaf.ftalidonice LaereomaIrh pafi4 ks:Recke ntlas92al&Agpn l$T949 xdaar CITY OF PALM DESERT �'•�� PARKS & RECREATION COMMISSION PRELIMINARY MINUTES tt hry °� - AUGUST 19, 2008 yyT.2 A 3yo,,0 CALL TO ORDER Vice Chair Barnard convened the meeting at 8:35 a.m. II. ROLL CALL Present: Absent: Vice Chair Michael Barnard Chairman Gerald Dawson Commissioner Roger Dash Commissioner Phill Babcock Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Julie Munson Commissioner Terry Schukart Staff Present: Bob Spiegel, Mayor Pro Tem Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Ricardo Torres, Parks Maintenance Supervisor Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary Guests: Van Tanner, Palm Desert Planning Commissioner Barb Adair, Coachella Valley Recreation & Park District Craig DeWitt, Coachella Valley Recreation & Park District Gina Tenorio, The Desert Sun III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JUNE 17, 2008 Minutes of the meeting from June 17, 2008, were approved as submitted. Motion moved/seconded by Guyer/Housken, and carried by a 5-0 with Chairman Dawson and Commissioners Babcock, Hall, and Munson ABSENT. 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 B. MINUTES OF THE MEETING FROM JULY 1, 2008 Commissioner Housken stated that on page 12, first paragraph, she clarified that she meant to say, ". . . there is not a lot of venues for local talent." Minutes of the meeting from July 1, 2008, were approved with the above-stated amendment made by Commissioner Housken. Motion moved/seconded by Housken/Guyer, and carried by a 5-0 with Chairman Dawson and Commissioners Babcock, Hall, and Munson ABSENT. IV. ORAL COMMUNICATIONS Mr. Gary Lueders, Desert Bicycle Club and Coachella Valley Community Trails Alliance, thanked the Commission for their part in encouraging the City Council for installing bicycle lanes that were recently done this summer. He noted to the Commission to keep on the forefront the issue of keeping bike lanes on Cook Street. Mr. Lueders mentioned that the League of American Bicyclists has a program called, "Bicycle Friendly Communities." The League is identifying cities around the country that are bicycle friendly. He stated that the process takes quite a while to receive that designation. It requires a staff member to work on the demographics, and an application must be completed. He stated that if the City would like to pursue that program, he would be happy to assist. He noted that the League of American Bicyclists have a website, which could be Googled. He last mentioned that before the meeting an Urban Trails & Bikeways Map was given to the Commission. The maps were done by the County. He stated that the maps are being called a prototype because during the process the names of the streets were not printed in bold print, which makes it hard to read. Mr. Lueders stated that 6,000 copies are going to be printed, and distributed to bike shops, map stores, visitor centers, and possibly the Chamber of Commerce. He was not completely sure of all the locations. Mr. Lueders thanked the Commission, and that he was also happy to see bike racks on the agenda. Mayor Pro Tem Spiegel asked City Staff if the City's little map showing bike lanes is up-to-date. Ms. Steele responded that it is not. Mayor Pro Tem Spiegel stated that it has to be done. Ms. Steele agreed. 2 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 Vice Chair Barnard commented that he has also noticed the new bike lanes. He stated that the bright color paint makes the lanes visually stand out to see the division between bikes and cars. Ms. Paula Simonds, Family YMCA of the Desert, Director of Community Programs, announced that they are offering a free concert at the YMCA. The band is the Morris Brothers from 7:00 to 8:00 p.m. this evening. She invited the Commission to attend. Commissioner Dash asked in regards to Bicycle Friendly Communities, how widespread is the distribution of the information that is being identified as a bike-friendly city in terms of tourism. Mr. Lueders responded that when a city receives that designation, the city is allowed to put a road sign at the entrance of the city saying that it is bicycle friendly. In addition, it is publicized in all of the bicycle magazines. He noted that there are no cities in the valley that have that designation. Commissioner Dash asked what involvement is required from the City. Mr. Lueders responded that there is a long list of items that cities must meet. He mentioned that the city would need a staff person to handle the program, the demographics have to be done, there must be a bicycle education program, and the list goes on and on. Mr. Lueders added that there are different levels of Bicycle Friendly Communities (gold, silver, and bronze). He noted that there is more information on their website. Mayor Pro Tem Spiegel suggested adding more information regarding the program to the next agenda. V. PRESENTATIONS - None VI. NEW BUSINESS A. 2009 LEGENDS FIELD (SENIOR GAMES) HONOREES Discussion and recommendation for the 2009 Honoree. Ms. Steele stated it is the time again to select a potential honoree. Staff included a couple of names that were mentioned last year: Billie Jean King and Rosie Casals. She also mentioned Dr. John Carlos who recently received an ESPY award and lives in Palm Springs. Commissioner Guyer commented that the Commission has discussed building columns by the tennis courts for tennis legends. He asked if the Commission is still looking at that idea. Ms. Steele responded that Staff is 3 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 looking at building more columns at Legends Field, and she is not sure about the tennis area. Commissioner Guyer could not recall if the discussion was dropped or if it was tabled to discuss at a different time since they had another baseball honoree. Mr. Niemczak replied that he budgeted for four more columns by the current columns. He was going to have two columns built this fiscal year, and two more the following fiscal year. Commissioner Housken inquired how many more honorees can be accommodated at the ball field entrance. Mr. Niemczak answered that is enough space for four more columns. Commissioner Schukart asked what the timeline for the current selection is. Ms. Barb Adair, Coachella Valley Recreation & Park District (CVRPD), responded that they would like to send the registration book out to print by the last week of September or first week of October. Commissioner Dash mentioned that last year there was a question about Billie Jean King. Ms. Adair responded that she was not living in the area at that time, but was part of a project that is being built in the valley. Commissioner Guyer inquired if Rosie Casals is a resident. Ms. Adair replied that she lives at Indian Ridge. Commissioner Housken noted that she did not realize that they both played doubles together. Ms. Steele asked the Commission if they would like to have two honorees. She noted that it is not set in stone on what they do. Commissioner Guyer questioned if they would feel slighted because they were not chosen individually. A couple Commissioners felt that they might feel slighted. Commissioner Guyer asked if there are any baseball names leftover from the previous year. Ms. Steele responded that she believes the only one left is Steve Garvey. Mayor Pro Tern Spiegel commented that last year Don Sutton opened the youth sports games and they loved it. Ms. Adair mentioned that Don Sutton would like to be the emcee this year. 4 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 Vice Chair Barnard stated that they will continue this item to the next meeting. He asked the Commission if they had any names to please forward the information to Mr. Niemczak. VII. UNFINISHED BUSINESS - None VIII. REPORTS AND UPDATES A. BICYCLE RACKS Mr. Niemczak reported that Chairman Dawson suggested that Staff look into adding bicycle racks in parks where there are none available. He noted that Commissioner Babcock assisted Staff pick out a bicycle rack that would be suitable for users. He also noted Parks Staff was directed to complete an inventory of all the parks and suggest where they can install additional bike racks. Mr. Niemczak stated that the recommendations are listed in the staff report, and Mr. Torres is present to answer any questions. Commissioner Guyer asked if the bike racks are an addition to what is already there. Mr. Torres responded that racks will be added where they are not available, and at some parks they will be adding additional racks to what is already there. Commissioner Guyer pointed out that the picture shown in the staff report is different from the racks that are already installed. Mayor Pro Tem Spiegel asked if the racks that are the kind that the people like to use. Mr. Niemczak replied yes. It is what Commissioner Babcock suggested. Commissioner Guyer inquired if the racks are one sided and going against a building. Mr. Torres answered the most are going to be against a wall, and that there is no space for a double-sided rack. Commissioner Guyer commented that the rack that is presented is kind of freestanding. The racks might get in the way and people might trip over them. He noted that the pictures for Hovley Soccer Park would have the racks freestanding. Mr. Niemczak said that they could find a place against the wall. The Commission suggested placing the racks at a different location for the Hovley Soccer Park. 5 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 B. COMMUNITY CENTER UPDATE Ms. Steele stated that Vice Chair Barnard; Mr. Tony Bagato, Assistant Planner; and herself attended the Facility Design School. She stated that for the next meeting, she will present a slide show of pictures of some of the things they saw. She mentioned the City Council's strategic plan to complete an indoor recreation center with a pool. At the Council's June meeting, they split a few objectives into three. Objective No. 1: Develop and present to the City Council for action specific criteria, alternative sites, associated costs, and financial resources needed. Staff has selected and met with a consultant to do some site master planning. They have a second meeting scheduled. A target date is set for October 9, to present the information to the City Council. Objective No. 2: Present to the City Council a site. A target date is set for October 23, 2008. Objective No. 3: Recommend recreational partners. Ms. Steele stated that she will keep the Commission updated. Commissioner Barnard commented that it was his first time visiting community centers and recreational facilities outside of Southern California. He was shocked at the number, quality, and the size of facilities; it is embarrassing in comparison to what is located here. He noted that they went to Kansas City, and within a 50 miles radius of the city they went to nine different community centers that were nicer than anything that he has seen in California. He mentioned that they all visited Coronado, but it was still middle of the road compared to what they saw. He stated that there were towns of 5,000 people that had 60,000 to 70,000 square foot centers with beautiful architecture, all indoor aquatics with lap pools, play features, basketball, state-of-the-art fitness equipment, and a high level of technology. He stated that they met with architects and pool designers, and received lots of good information. Vice Chair Barnard stated that the City has a great opportunity to make a statement. He noted that most of the community centers in Kansas City were built next to city hall to be shown as a showpiece and draw more people. 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 Vice Chair Barnard indicated that he was in the meeting with gkkworks, the consultant, along with Commissioner Schukart. He stated that he was impressed with them, and it seemed like they really know what they are doing. He is looking forward to hearing their recommendations. Commissioner Schukart added that he was impressed the way gkkworks dug their teeth into the process. Commissioner Guyer inquired on how the centers in the Midwest financed their projects. Ms. Steele responded that one was done with a casino tax. She mentioned that in Missouri, they allowed cities to pass a parks/storm water sales tax, but it did have to go the voters and pass by a vote of two- thirds (2/3). Ms. Steele added that all the information on each community center is on a disc. She has made a copy of the disc to give to the Commission. On the disc is information on how they paid for it, size, budget, staffing, employee manuals, job descriptions, and more. Vice Chair Barnard commented that some of the processes took eight to nine years. He mentioned that a lot of them focused on cost recovery. He noted that some had a 100% recovery, and others had a 70% to 80% recovery. Mayor Pro Tem Spiegel asked if some of the centers broke even. Ms. Steele replied yes. She stated that the center that stands out is the one that has a joint use agreement with a local YMCA. Vice Chair Barnard added that most of them were run by the cities except for the center that was run by the YMCA, but that the contract was done through the county. C. FREEDOM DOG PARK Mr. Niemczak reported that when Freedom Park was build, the shade structures for the dog park were not included. Staff requested bids for shade structures. He noted that there are pictures included in the agenda packet. He also noted that the contractor mistakenly installed a tan shade cloth, but will be changing it to the correct color (blue). Mayor Pro Tem Spiegel asked if a misting system is going to be added. Ms. Steele answered that they have not planned to. She mentioned that they have a lot of issues with the misting system at the Civic Center dog 7 G.IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 park. Staff prefers not installing a system. If they start getting requests, Staff will bring it back to the Commission. D. LOCAL ARTISTS SHOWCASE AT THE CIVIC CENTER PARK Ms. Steele stated that there is a proposal regarding the local artists showcase in the agenda packet. She communicated that she mentioned it at the last meeting in July. There is an intern in the Public Works Department that approached Staff with an idea to have concerts in the park during the summer months. The bands are local talent from the Coachella Valley that are young, and would not be able to play in bars. They would reach the 15-26 age groups. Ms. Steele stated that this is a joint effort with the City to find a place for them to play, which will be City hosted with music in the park. If it goes well, they would look at stepping it up next year and put more money in the budget to advertise. She mentioned that there have been two concerts in the park, and that she will have Mr. White return in September to talk a little about the concerts and have a recap. Commissioner Schukart asked if two bands have played in the Civic Center Park. Ms. Steele answered it has been two concerts with three bands playing on one day. Commissioner Schukart asked if it is free admission. Ms. Steele replied yes. Mayor Pro Tem Spiegel inquired on the turn out. Ms. Steele responded that the first week was a little slow, and last week it was busy as any movie night the City has had. She noted that Staff is present during the concerts along with Park Ambassadors just to make sure that everything is under control. For the future, she recommends a sound system for the amphitheater. Commissioner Guyer asked if the sound system was the same the second time. Ms. Steele replied that she thought the second time sounded better. Commissioner Schukart inquired if there were any associated security type issues. It was mentioned that as they grow, security may have to be added. Mayor Pro Tem Spiegel asked if they have insurance. Ms. Steele responded yes. Staff worked with the City's Risk Manager to provide insurance. 8 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 Mayor Pro Tern Spiegel asked if there was police presence during the concert. Ms. Steele replied no since the concerts have been relatively small. If it becomes a problem, she will talk to Lt. Taylor. E. MIKE SCHULER TRAIL UPDATE Ms. Steele reported that at a previous meeting it was mentioned that there was an article in The Desert Sun that indicated the City of Rancho Mirage was considering widening the Mike Schuler Trail. She stated that Staff met with the City Manager to let him know that Rancho Mirage had set a public meeting to discuss the Bump and Grind and the widening of the trail. She noted that the City Manager wrote a letter to the City of Rancho Mirage, and is included in the agenda packet. Ms. Steele indicated that Mr. Ryan Stendell, Vice Chair Barnard, and herself attended the meeting. At the meeting, Rancho Mirage mentioned that they received Palm Desert's letter from the City Manager. They also assured Palm Desert that they would contact the City before proceeding any further. Vice Chair Barnard inquired if the gates have been installed. Ms. Steele replied no. Commissioner Guyer referred to the map in the agenda packet, Item I, he asked if that was the boundary of Rancho Mirage and the City of Palm Desert. Ms. Steele answered yes. She noted that she believes the area they want to widen is at the trailhead. Mr. Stendell commented that the other concern is Palm Desert wants to make sure Rancho Mirage observes the environmental approvals that were in place for that size trail. Even if it is in Rancho Mirage city limits, they need to have full environmental approvals. Vice Chair Barnard listed Commissioner Babcock's concerns since he was absent. Following are his concerns with widening of the trail: erosion, maintenance, and water damage. Commissioner Babcock would also like to have a discussion during a study session before any widening of the trail. Vice Chair Barnard commented that he believes everyone has the same concern, but that they will wait until Rancho Mirage contacts Palm Desert Staff. 9 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 F. TRAIL WASHOUTS Mr. Niemczak reported that with the recent rains some of the trails were washed out in various places. City Staff attempted to contact Mr. Mike Schuler to request a cost for the repairs. Mr. Stendell interjected that Mr. Schuler and his son were going to try to hit most of the big areas of the trail and catalog all the washed out areas so that he can give the City a cost. Since there has been no maintenance done to the trails, City Staff also requested that Mr. Schuler go from one end to another since, and give the City a cost proposal. Staff has not yet received information back from Mr. Schuler. G. UPCOMING PARK EVENTS Ms. Steele announced that on September 11, 2008, at 7:00 p.m., there will be a concert in the Palm Desert Civic Center Park Amphitheater. It is being put together by the Sister Cities Foundation in conjunction with the Fire Department. She mentioned some of the other activities for that evening. On September 19, 2008, at 6:00 p.m., the Symphony Orchestra of Michoacan will also be performing in the amphitheater, including performances of Indian dances. Commissioner Guyer asked who is bringing the symphony to Palm Desert. Ms. Steele responded that it is not anyone from the City, but a person by the name of Mr. Rosalio Plata. Mr. Plata is local gentleman from Cathedral City with Club Juan Colorado, a non-profit cultural association. Commissioner Guyer inquired if the City solicited for them to perform here. Ms. Steele replied no. IX. COMMISSIONER COMMENTS Commissioner Guyer asked for a status of the amphitheater. Ms. Steele responded she needs to check with the City Council to get their comments. Commissioner Schukart announced that he is officially no longer on a leave of absence from the Commission. The Commission welcomed him back. 10 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES AUGUST 19, 2008 Vice Chair Barnard commented that he was at Freedom Park, and he saw within fifteen minutes two balls kicked out into Country Club Drive with the guys out chasing after the balls. He feels that Staff needs to look at some fencing quickly before someone gets hurt. He also noted that balls were going into the park entrance area and the community gardens. Vice Chair Barnard stated that he was surprised to read in the newspaper the relocation of the Gus Macker. The last he heard was Mr. Craig DeWitt, CVRPD, giving the Commission a presentation on having it on El Paseo. He mentioned that he called Ms. Steele to ask her about it, and she did not know until the night before he called her. He was surprised that there was no better communication from CVRPD considering all the time that was spent laying out the site. He is not sure what the history was or why the change was made. Mr. DeWitt communicated that when the decision was made, hours before their board meeting, and before the board could make a decision on the location; there was no time to contact Palm Desert. He stated that it was unfortunate how it happened, but the timing was such that the board had to make a decision to keep the plan going. Mr. DeWitt stated that it was not handled the best as it could be, and the whole situation could have been handled a little better. They hope that when the local tournament happens in the future years, they will be able to bring it to Palm Desert. Mayor Pro Tem Spiegel asked Mr. DeWitt if they were originally trying to have it at the Tennis Gardens, but they wanted too much money. So then CVRPD approached the City of Palm Desert, and the City of Palm Desert said okay. Then CVRPD found out that the Tennis Gardens were not going to charge so CVRPD went back to Indian Wells. He asked Mr. DeWitt if that was pretty much right. Mayor Pro Tem Spiegel expressed his dissatisfaction. Mr. DeWitt said he wished that he could say something different. Mayor Pro Tem Spiegel interjected that he does not want him to say anything different, he thinks it stinks. Mr. Tanner, Planning Commissioner, commented that he also made an announcement at a Planning Commission meeting that CVRPD had met with the El Paseo Committee and had received their approval. Mayor Pro Tem Spiegel voiced that the Commission is not picking on Mr. DeWitt, but that he needs to take it back to his boss. 11 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx PARKS AND RECREATION COMMISSION DRAFT PRELIMINARY MINUTES AUGUST 19, 2008 Mr. DeWitt explained that they met with the El Paseo Committee, and they thought it was a great idea. When they met with the City, the City suggested San Pablo, and was asked why they were not involved with the Indian Wells Tennis Gardens because that was really the best location. The Tennis Gardens later became more accommodating. Ms. Steele commented that she will be on vacation Thursday and Friday of this week, and the following week. She asked that if anything comes up for the next Commission meeting, to please direct them to Mr. Niemczak or Ms. Loredo. Mr. DeWitt announced that September 25, is the first of the District's Desert Rock concert series at 6:00 p.m. Mayor Pro Tem Spiegel inquired when the overseeding begins. Ms. Steele responded that it starts immediately after the District's concert. She stated that they will provide the schedule at the next Commission meeting. X. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Commissioner Schukart, the meeting was adjourned at 9:30 a.m. Monica Loredo, Recording Secretary 12 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl8-19-08.min.docx CITY OF PALM DESERT PARKS AND RECREATION no���rf INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 2, 2008 Subject: Petanque Courts At the May 6, 2008, Parks and Recreation Commission meeting, the Commission asked Staff to investigate the cost of a design/build installation of petanque courts, pickleball courts, and a picnic area at the vacant land south of Hovley Soccer Park. The design would also include the replacement of two shuffleboard courts with three horseshoe pits. Staff will also work with Ms. Frankie Riddle, Director of Special Projects, to incorporate a community garden into the design. In August 2008, Staff met with Mr. Victor Larios of Larios Builders Inc. Staff asked Mr. Larios for a proposal to install the above-mentioned amenities at Hovley Soccer Park. The approximate cost of the project is $75,000.00. The Department of Community Services will fund the installation of the community garden with a cost estimate of $59,000.00. Attached is the proposal provided by Mr. Larios. G:\DevServices\Jay Niemczak\Commissiom Report Design Build Soccer Area.doc { �?`""• c ,?la`i 1 ` 17 r _a am" �- m r; 'a 2�y t a tr,, r s=ilL � ` ., � ,. 6 ., . ,'[ It EOI?dS.'I€:`i'f E.`si e i`'V+M TRAIL e AkaA, CA fat * Ler-;.@PA ML Actuation: Mr.gay Niemezak/M,:.Ritzrdo Torre2 Fax(7130-779-1044) Date:8-25-08 Finn: CITY OF PALM DESERT Total Number of Pages: 1 From: VICTOR LARIOS Re: Design Build-Patenque Championship Court Park at Howley Lane Park©42rd Ave,Palm Desert,CA As requested,we are submitting the following work task including all labor,material,supervision,and equipment necessary to provide the following:West of Parking Lot at 42'Ave at Doyley Lane Park,Palm Desert SPECIFICATION SECTIONS/ QUANTITY TOTAL DESCRIPTION Proposal-includes the following items: PHASE I=20 DAYS Per Meetings Presentation-Deliverables for City Planning Commiesian with Mr. Jay $3,400 - Preliminary Site Plan-Reflecting 10 Petanque Courts,2 pickle Niemezak ball courts,20x20 Canopy Structure,Future Community and Mt. Garden,-and Picnic Lounge area. Ricardo (1 revisions} 12 copies of full size drawing - Full Size Color Elevation/Architectural Rendering Drawn up Torrez• by local-architect - Full Size Multi Colored Site Plan Proposal includes the following items: PHASES-43 DAYS Design/Engineering/Construction Drawings:Deliverable as follows: $14,800 - Certified Topographic Survey by a CA license Surveyor - Final Site Plan-reflecting all courts,future community garden and any structures. - Grading&Utility Plan reflecting a balance site,drainage,and water if required. Landscape&Irrigation Plans Proposal includes the following items: PHASE 3-30 DAYS $48,500 CONSTRUCTION: - Gradmg-Balance soil on site,SWPP Plan,Dust Control,grade To for future corrmumay.gm'den park • Sire Utilities-Water for Future Community Garden-Park $56,800 - Petanque Courts-loea-12ft x 40ft,native soil;treated boards Pickle Ball-2ear 20ft x 44ft-black top hard top,striped - Picnic Lounge with Shade trees-20ft x 2011,barbque grills - DC Walk ways-stabilized Desert Gold Landscape&Irrigation-No Turf,8 shade trees,-8-bushes - Site Furnishings-2 Picnic table,4 bench seats Option#1 Add$8,500 for 20x20 Shade-Canopy,calculations for permit: Add$21,000 allowance for Wrought Iron Fence Option#2 Add S59,000 for 13ea 24f8Plots for community Garden and water line from source at soccer field. Thank you for your business.We are committed to quality constriction services. NMNN, :11 -----tfi.-1.4-1W-r � CITY OF PALM DESERT : PARKS AND RECREATION 40� eaT3yo� .... STAFF REPORT Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 2, 2008 Subject: Accessibility Upgrades for Park Playgrounds In October 2005, the Architectural and Transportation Barriers Compliance Board, often referred to as the "Access Board" developed accessibility guidelines for newly constructed and altered play areas. The play area guidelines are a supplement to the Americans with Disabilities Act Accessibility Guidelines (ADAAG). The City's Park Inspectors reviewed the findings of playground inspections completed by Mr. Jay Niemczak and Mr. Ricardo Torres (See attached October 3, 2006, Commission report). These inspections were performed in the City's park playgrounds in order to prioritize projects for bringing playgrounds into compliance with the updated accessibility standards. If these playgrounds are not new or altered, it is not required that these items be addressed. However, Staff feels that it is important to be pro-active, and comply with the most current guidelines regardless of if it's a requirement or not. Currently, the City's Public Works and Building and Safety Departments have hired consultants who are completing ADA evaluations of access to all City buildings, streets, and sidewalks. A City-wide implementation plan will be put together based on the findings, which will include Parks and Recreation. Independent of these evaluations, Staff requested funding in the Parks CIP for upgrades to park playgrounds in order to achieve the new guideline standards. Mr. Juan Hernandez, Parks Inspector, will be present (representing all Park Inspectors) to discuss Staff's findings and recommendations (see attached). Also attached is a copy of Access Board's "A Guide to the ADA Accessibility Guidelines for Play Areas" as an informational item. NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commissioner From: Janis Steele, Parks and Recreation Services Manager Date: October 3, 2006 Subject: ADA Issues On September 25, 2006, Mr. Dan Kaiser, Deputy Building Official for the City of Palm Desert provided Staff with information received at a conference he attended (see attached). The information was prepared by the U. S. Architectural and Transportation Barriers Compliance Board (Access Board). They develop accessibility guidelines for newly constructed and altered play areas. The play area guidelines are a supplement to the Americans with Disabilities Act (ADA) Accessibility Guidelines. Once these guidelines are adopted as enforceable standards by the Department of Justice, all newly constructed and altered play areas covered by the ADA will be required to comply. The City of Palm Desert falls under their jurisdiction. Mr. Jay Niemczak, Parks Maintenance Supervisor, was asked to review the guidelines (as a certified playground inspector) and identify the major changes. His initial interpretation of the required changes are as follows: Interpretation Mr. Niemczak and Mr. Ricardo Torres, Parks Maintenance Worker, have toured all the City parks, and have come up with a list of some of the changes they feel might need to be made to comply with these guidelines. Keep in mind, the guidelines can be loosely interpreted and this information is a first effort to review the guidelines and provide you with information regarding what upgrades may need to be made. We will work to develop an implementation plan as well. The following is a list of upgrades that may be required. Upgrades Staff will be attending the National Recreation and Park Association annual conference on October 9 — 13, 2006, and will seek additional information regarding when the guidelines might be implemented and the exact nature of the requirements. At this time, ADA Issues October 3, 2006 Page 2 of 2 we are taking a pro-active approach to addressing this issue and attempting to develop a plan to do so. The results of the playground inspections are as follows: • Hovley Soccer Park. The Large 5-12 year old playground will require two additional ground accessible play features and the addition of accessible surface leading to each feature. • Joe Mann Park. The large 6-12 year old playground will require two additional ground accessible play features, and the small 2-5 year old playground will require two additional ground accessible play features. • Ironwood Park. The playground at Ironwood Park will require one ground accessible play feature and the addition of accessible surface leading to the feature. • Civic Center Park. The large 6-12 year old playground will require two ground accessible play features. • Community Park. This playground is scheduled for replacement this year. • Palma Village Park requires no additional play features. • Washington Charter School. The large 6-12 year old playground will require two additional ground accessible play features, and the small 2-5 year old playground will require two additional ground accessible play features. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\Playgrounds\ADA issues.doc August 1, 2008 ADA Issues The following is a list of recommendations to address the ADA Issues Letter dated October 3,2006. Hovley Soccer Park 5-12 Area 1. Miracle Products, a Balance Board(Approx Price $823),and a Power Pedaler(Approx Price $1,560). Both of these are rated for 5-12 year olds. 4: i P.fir- a:;.. `� .41 2. For access to the new equipment,a rubber mat will need to be added to the existing mat, or the sand can be replaced with ADA approved wood chips. Joe Mann Park 1. At this playground the spacing was real tight, since swings have a 6 ft non overlapping use zone beyond the posts. Spring toys are out since they require their own non overlapping use zone. The only way to comply with the request is to have free standing play equipment that requires the user to have their feet on the ground. 2. The Musk Makers as a whole,the approx price is$2,963, however,we can purchase individual instruments as panels. For that, we will need to call to get a price. The Music Makers is rated for children 2-12. For the Cat's Den on the small playground the approx price is$2,296. It is rated for children 2-5. Another possibility, Tot Town approx $3,030. 5-12 Area r RIP c oi di I NIPS _ liotti ! .. 2-5 Area L ."1 a yp J� . i• s^ Civic Center Park 5-12 Area 1. Spacing is available on the 5-12 playground on the south end near the covered benches. We recommend the following play structures as any spring rockers,or rotating/spinning equipment would not fit.The Freestanding Bouncy Bounce is approx$1095.The Power Pedaler is approx$1,560. wit tu Civic Center Park Small Playground Issues 4 Concrete Elephant: 111, 3. To-Fro Swings have a non-overlapping use zone of 6ft from the end of the structure. The tape measure shows the exact six feet. However,the elephant has a use zone of 6ft since it has a fall height.The elephant can overlap,the swings can't. In order to be in compliance the elephant would have to be 12 ft away from the swings structure. 4. Sitting spring rockers have a non-overlapping use zone of 7ft from the end of the spring toy. The tape measure shows the exact seven feet. Same issue as with the swings. The elephant would have to be 13 ft away from the spring rocker to be in compliance. 5. The trunk of the elephant poses a head entrapment hazard. Rotating Monkey Bars& Playground Benches ill 1 a 1 t�?t11 _ 1. The rotating hanging bars is just a few inches shy of being in compliance. Where the tape measure ends is the proper distance. The monkey bars will need to be moved. 2. The benches around the playground have a head entrapment hazard. The arm rests will need to be cut off,or the benches will need to be replaced. Broken Spring See-Saw & Elephant replacement. _,, , :- tr -sir c 1. , k 7 As' '''' .. ‘ 1 III I I lb•H" .. 1. Currently where the broken see-saw is located is near the concrete elephant; I recommend we remove the spring see-saw along with the elephant and enhance the area with a Tot Town. The area where the elephant currently sits will need to be patched with a poured in place rubber mat or the area can be filled in with ADA approved wood chips. • I nm.A .., -i:ii , 41. a I s 1 ., 111 NrIs ci II 67834 Ant. .. � I' IJFoy' , i1 Quartet , M• t IA*l Allh Nu II •• M1MILr r..• 1 . 111111U PIN ill I• "' Cr11ru\I• ,,I. ., •k.. l ainW/Iu'I '4'1• • llZ jtl 1 Y Iliii :.c M4 t • t SY �,�•,{\�l{ err _{7.1{1 'Y`1• `• t \ `, 1� j, 1 # y • Lii. r L , • - L ta-1 r r . )S YA '' j,"- . i, \ • •• •;•:'"),Mik, . _ • . • f . _ , -,-„4„:,_..tr:.,., j, .. • Jy r 1f•..• . 1. _-.. c . } r . .. f _.1 __„: ; ,;�. jI • - It .m n hl. II '' ,. ! _ ,-�} it !--- '_ ! • _ :" — . I - `'�-. - a Y�C ti` i�T�" !.5���7 a �� y� 4_ .- try' 15 f 'Net—ft .� : A 01P ziti _ A liY sr+ , .-- :_sue =.� t . - i -ri g-_ -- -=' «_ • w'!'r" .i.. mow. • ✓....fWN..rwi - poi. C. G LI e:- ' -.. *' al i turn .a(Oq Lcard rt. • • 7. buartef 5°•S LS Quartet . 52,988 ..- lite 2,-, k H l D III 41 t\'r 4ac �- 1 ir, a, fr114 3 4 _ �� t ' A Guide to the ADA Accessibility Guidelines for Play Areas POI' Ves$.pl October 2005 The products shown in this guide are only intended to serve as examples to Illustrate the accessibility guidelines, and are not intended as endorsements of the products. Other products may be available. The Access Board does not evaluate or certify products for compliance with the accessibility guidelines. Users are advised to obtain and review product specifications for compliance with the accessibility guidelines. INTRODUCTION �{hi?G� 7' The Americans with Disabilities Act (ADA) is a • ° ,,• �i J " comprehensive civil rights law that prohibits discrimination on the basis of disability. The ADA ° ? { u 1 - requires that newly constructed and altered state and i i; �1y, .,� ^s — localgovernment facilities, .t K places of public accommodation, and commercial facilities be readily � 1� ' '' I ". accessible to, and usable by, Individuals with may/ z'��' disabilities. Recreational facilities, including play — a ss areas, are among the facilities required to comply withi _ _ _ _4 the ADA. ' The Architectural and Transportation Barriers Compliance Board - often referred to as the "Access Board" - has developed accessibility guidelines for newly constructed and altered play areas. The play area guidelines are a supplement to the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Once these guidelines are adopted as enforceable standards by the Department of Justice, all newly constructed and altered play areas covered by the ADA will be required to comply. These guidelines also apply to play areas covered by the Architectural Barriers Act (ABA). This guide is designed to assist in using the play area accessibility guidelines and is divided into the following sections: • pef„inwl:3'esn,s • Wheve(k the Play Area Gu defines Aaaty? • WtatS.ayCtvnoonent? • *w Maf;.1!_ sr f ont cments.Aid, oft an At;L_essae te? • What Are the.R,tastiirernerts for Ac sssh4e Rndit s? • WWII fleh!8'• r,+,,csaibili¢=,R cLut_ a 9s rl�lfuP:: • Soft Contained PI:i Strtloure Further Information Copies of the play area accessibility guidelines and further technical assistance can be obtained from the U.S. Access Board, 1331 F Street, NW, Suite 1000, Washington, DC 20004-1111; 800-872-2253, 800-993-2822 (TTv), jz itc... ;p,_ e_:bmg:t.ec.v. Hard copies or alternate formats of this document are also available upon request. Acknowledgments The Access Board would like to thank the following manufacturers for their generous assistance: Bob Leathers, Columbia Cascade, GameTime, KOMPAN, Landscape Structures, Little Tikes, Miracle, Olympic Recreation, Playworld Systems, and Recreation Creations. This manual was developed in part through a contract with KOMPAN, Inc., 50 Commercial Drive, Johnson City, New York 13790. SUMMARY This guide is Intended to help designers and operators in using the accessibility guidelines for play areas. These guidelines establish minimum accessibility requirements for newly constructed and offered play areas. This guide Is not a collection of playground designs. Rather, it provides specifications for elements within a play area to create a general level of usability for children with disabilities. Emphasis is placed on ensuring that children with disabilities are generally able to access the diversity of components provided In a play area. Designers and operators are encouraged to exceed the guidelines where possible to provide increased accessibility and opportunities. Incorporating accessibility into the design of a play area should begin early in the planning process with consideration to layout, circulation paths, and the selection of play components. The play area guidelines were developed with significant public input and carefully considered the balancing of costs, safety, and accessibility. The Access Board sponsored a Regulatory Negotiation Committee to develop proposed guidelines. The public was given an'' opportunity to comment on the proposed guidelines and the Access Board made changes to the proposed guidelines based on the public comments. The Regulatory Negotiation Committee represented the following groups and associations: • American Society of Landscape Architects • ASTM Public Playground Committee • ASTM Soft Contained Play Committee • ASTM Playground Surfacing Systems Committee • International Play Equipment Manufacturers Association • National Association of Counties • National Association of Elementary School Principals • National Child Care Association ■ National Council on Independent Living ■ National Easter Seal Sodety • National League of Cities • National Parent-Teacher Association • National Recreation and Park Association • Spina Bifida Association of America • TASH • United Cerebral Palsy Association • U.S. Access Board PLAY AREA TERMS • Many terms are used throughout-this guide to describe the play area guidelines. Familiarity with these terms is important when applying the guidelines. Other definitions are provided in the ADA and ABA Accessibility Guidelines. 21Pa e • ABA - Architectural Barriers Act. Access Board - An independent Federal agency that develops accessibility guidelines under the ADA and other laws. The Access Board is also known as the Architectural and Transportation Barriers Compliance Board. Accessible - Describes a site, building, facility, or portion thereof that complies with the play area guidelines. Accessible Route - A continuous unobstructed path connecting all accessible elements and spaces of a building or facility. Inside the boundary of the play area, accessible routes may include platforms, ramps, elevators, and lifts. Outside the boundary of the play area, accessible routes may also Include parking access aisles, curb ramps, crosswalks at vehicular ways, walks, ramps, and lifts. ADA - Americans with Disabilities Act. Alteration - An alteration is a change to a building or facility that affects or could affect the usability of the building or facility or part thereof. Alterations include, but are not limited to, remodeling, renovation, rehabilitation, reconstruction, historic restoration, resurfacing of circulation paths or vehicular ways, changes or rearrangement of structural parts or elements, and changes or rearrangement in the plan configuration of walls and full-height partitions. Normal maintenance is not an alteration unless it affects the usability of the facility (see section on alterations for more details). Amusement Attraction - Any facility, or portion of a facility, located within an amusement park or theme park, that provides amusement without the use of an amusement device. Examples include, but are not limited to, fun houses, barrels, and other attractions without seats. ASTM- American-Society for Testing and Materials. Berm - A sloped surface at ground level designed to ascend or descend in elevation. Clear - Unobstructed. Composite Play Structure - Two or more play structures attached or functionally linked, to create one integral unit that provides more than one play activity (ASTM F 1487-01). Cross Slope - The slope that is perpendicular to the direction of travel (see running slope). Elevated Play Component - A play component that is approached above or below grade and that is part of a composite play structure consisting of two or more play components attached or functionally linked to create an !bump;Play c0 " integrated unit providing more , :(, than one play activity. .1m ir lii o . ik Facility - All or any portion of � buildings, structures, site lk 7 cr, I 3 ` P .. c`se III iElmira " Inc ..�•""' caa•�Na.ro ' improvements, elements, and pedestrian routes or vehicle ways located on a site. Ground Level Play Component - A play component that is approached and exited at the ground level. Play Area - A portion of a site containing play components designed and constructed for children. Play Component- An element intended to generate specific opportunities for play, socialization, or learning. Play components may be manufactured or natural, and may be stand alone or part of a composite play structure. Ramp - A walking surface that has a running slope of greater than 1:20. Running Slope - The slope that is parallel to the direction of travel (see cross slope). Site - A parcel of land bounded by a property line or a designated portion of a public right-of-way. Soft Contained Play Structure - A play structure made up of one or more components where the user enters a fully enclosed play environment that utilizes pliable materials (e.g., plastic, netting, fabric). Use Zone - The ground level area beneath and immediately adjacent to a play structure or piece of equipment that is designated by ASTM F 1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public Use for unrestricted circulation. This is the play surface upon which it is predicted a user would land when falling from or exiting the equipment. WFIWR.F..DO Tit f PLAY AREA GUIDELINES APPLY? • New Construction « - The play area guidelines in this guide apply to all • "'` :` ;_-,_.::-. bit newly designed or constructed play areas for y �+� children ages 2 and older. This includes play 1r;-• -" ,o,; areas located in a variety of settings: parks, , (R j i 4 schools, childcare facilities, shopping centers, a'•41-mi itei��!+ «'• • . 'MC'? and public gatheringareas. Owners or operators -` 'll�r a� of newly constructed play areas are responsible 2 ' �` � .. for complying with these guidelines. _ '� The play area guidelines do not apply to: • Family childcare facilities where the proprietor resides • Amusement attractions • Religious entities Alterations The play area guidelines apply to alterations made to existing play areas that affect, or could affect, the usability of the play area. Examples include removing a climbing play component and replacing it with a spring rocker, or changing the ground surfacing. 4IPage Alterations provide an opportunity to improve access to existing play areas. Where play components are altered and the ground surface is not, the ground surface does not have to comply with the ASTM F 1951-99 standard for accessible surfaces unless the cost of providing an accessible surface is less than 20 percent of the cost of the alterations to the play components. If the entire ground surface of an existing play area is replaced, the new ground surface must provide an accessible route to connect the required number and types of play components. Normal maintenance activities such as replacing worn ropes or topping off ground surfaces are not considered alterations. If play components are relocated in an existing play area to create safe use zones, the guidelines do not apply, provided that the ground surface is not changed or extended for more than one use zone. Replacing the entire ground surface does not require the addition of more play components. • .. . .J �, This play area was altered by adding two spring rockers (background). The seat of at least one spring rocker is ` dh, _ J II li it a Ill between 11 inches(280 mm)and 24 inches(610 mm) reK r— ,� M. alp I �i I maximum;and clear floor or ground space and �Ifyv ,,;ii "'4.maneuvering space is provided. If the ground surface is L e. `;'d ' }1 .`C:53 .r. replaced in the future,an accessible route would have to e . be provided to the spring rocker. Equivalent Facilitation Designs, products, or technologies can be used as alternatives to those prescribed, provided they result in substantially equivalent or greater accessibility or usability. Equivalent facilitation is the concept of utilizing innovative solutions and new technology, design, or materials in order to satisfy the guidelines. These alternative solutions provide equal access and take advantage of new developments, but may differ technically from specific guidelines. Phasing in Play Areas When play areas are constructed in phases, they must continue to meet the play area guidelines throughout construction. The initial phase area must meet the guidelines, and then at each successive phase the whole play area must be reassessed to assure compliance. "Phased Designs" are play areas developed to be installed in different stages, allowing the play area to grow in a planned manner while accommodating budgets, fund raising, or community approval processes. The play area shown below will be Installed in twp phases. As each phase is completed, the entire play area must be reevaluated for compliance. 5I P € .paw Ul 1� ,. 4• Y M`�T �A v�6 MM 4W ra uw _. Yti„ \�6i/� .Yd Nun w••• Mal Y ""-- li . . ,._`�41-:EU .: \AAA1=�dAAis li Play Areas Separated by Age To reduce the risk of injury, safety guidelines recommend separate play areas for different age groups. In applying the guidelines, play areas designed for different age groups should be considered separately. A play area designed for 2 to 5 year-olds is considered separate from one for 5 to 12 year-olds. Therefore, compliance with the guidelines must be considered for each individual play area. Geographically Separated Play Areas Large geographical spaces may contain several play areas within one park setting. Where play areas are geographically separated on a site, they are considered separate play areas. The accessibility guidelines apply to each play area. NV IilAJ'IS A PIA V COMPONENT? . Tr if Play Components ' A play component is an element designed to generate specific ,, opportunities for play, socialization, and learning. Play components "t = 02•� ; may be manufactured or natural, and may be stand alone or part of tp' 1 til a composite playstructure. Swings, spring riders (below), water ¢�` "' 1 a4 �' tables, playhouses, slides, and climbers (right) are among the many ,7 �_ different play components. -- v. For the purpose of the guidelines, ramps, transfer .: . 'r r. :systems, steps, decks, and roofs are not considered ` to ,c_. play components. These elements are generally used - - .\ • ...to link other elements on a composite play structure. Although socialization and pretend play can occur on vit ,--�F `1....� these elements, they are not primarily intended for play. When applying the play area guidelines, it is important to identify the different play experiences play components can provide. Different "Types" At least one of each type of play component provided at ground level in a play area must be on the accessible route. Different "types" of play components are based on the general experience provided by the play component. Different types include, but are not limited to, experiences such as rocking, swinging, climbing, spinning, and sliding. "Rocking" is an example of horizontal movement that can be backwards, forwards, sideways or even circular in nature. "Sliding" is an example of rapid descent that utilizes the force of gravity. I 11t it Si t a a.� 1a it f71' 11 l 14 r o I 1 This single play component provides one type of play experience for multiple individuals. The number of Individuals who can play on a play component at once does not determine the quantity of play components provided in a play area. A play component can hold many children but is considered one type of play experience - or one play component - in the play area. 7IPage Examples of Sliding Types Pr. ; ? . ar I I fir q - While a spiral slide (right) provides a slightly different experience from a straight slide (left), the primary experience - a sense of rapid descent or sliding - is common to both activities. Therefore, a spiral slide and a straight slide are considered one "type" of play experience. Elevated Play Components An elevated play component is a play component that is approached , , above or below grade and is part of a composite play structure. Play components that are attached to a composite play structure and that ..'i' can be approached from a platform or deck area are considered ` '• elevated play components. , , t , , This climber is considered an elevated component since it can 3tR—t_, be approached or exited from the ground level or above grader - ' ,,, '' from a platform or deck on a composite play structure•;"`=`,;i/ . + „pc4, pa fa. r;Ground-Level Play Components i;r :w e . Ground-level play components are items that can be approached and .-` ''• `'�''' ".. - exited at ground level. For example, a child approaches a spring rider at ground level via the accessible route. The child may ride then exit directly back onto the accessible route. The activity is considered ground level because the child approaches and exits it from the ground-level route. "Ground-level components" are approached and exited at ground level. Ground-level play components may include items such as swings, spring riders, and panels. Freestanding slides are considered ground-level components for the purpose of these guidelines. An accessible route must connect to the ladder or steps, and to the exit of the slide. While this solution does not provide access for all children, it gives many individuals the opportunity to access play components. 8IFPa § e IMO �I lop 14,;; 77-,, _I , n ,lir . • i YJr.Or Ground-level play components may be part of a composite structure (left) or may also be free-standing in a play area (right). When more than one ground-level play component is required on an accessible route, the play components must be integrated. Designers should consider the optimal layout of ground-level play components to foster interaction and socialization among all children. Grouping all ground-level play components accessed by children with disabilities in one location does not constitute integration. HOW MANY PLAY COMPONENTS MUST BE ON AN ACCESSIBLE ROUTE? Ground-Level Play Components There are two requirements addressing how many ground-level play components must be on an accessible route: • One of Each Type • Ground-Level Requirements based on the number of Elevated Play Components One of Each Type At least one of each type of ground-level play component that is present in the play area must be on an accessible route. • 9IPa `, e . LT� ti:� 1 r V ). ;i To meet the requirement, for example, in the case of a play area including a composite play structure, two spring riders (left) and a swing set (right), an accessible route must connect to at least one spring rider and one swing for one of each type of ground-level play experiences that is present in the play area. Ground Level Requirements Based on Elevated Play Components The number and variety of ground-level play components required to be on an accessible route is also determined by the number of elevated components provided in the play area. The intent of this requirement is to provide a variety of experiences for individuals who choose to remain with their mobility devices, or choose not to transfer to elevated play components. — -_ Table 240.2.1.2 (text version)_ Minimum number of Number of 1 Minimum number of different types of ground- elevated play ground-level play level play components components components required to required to be on provided be on accessible route accessible route 1 Not applicable Not applicable 2to4 1 1 f5to7 , 2 f- 2 8to10 3 3 lltol3 4 3 f14to16 • 5 3 'II p17 to 19 6 ! _ 3_ �1 10IPage f20to22 7 r 4 23 to 25 8 4 8 plus 1 for each More than 25 additional 3 over 25, or 5 fraction thereof _.J If ramps provide access to at least 50 percent of the elevated play components - which must include at least three different play types - then additional ground-level components are not required. An example: the composite structure of a play area has four elevated play components (bubble panel, slide, steering wheel, and tic-tac-toe panel). According to the table, a minimum of one ground level play component must be provided, and a minimum of one different type. The spring rider or swing can be used to meet the "one of each type" requirement and can also be used to meet the minimum number determined by Table 240.2.1.2. The number of ground-level components determined by "one of each type" can also fulfill the minimum ground level requirement that Is indicated by the elevated play components • table. Elevated Play Components At least 50 percent of the elevated play components must be on an accessible route. An "elevated play component" is a play component reached from above or below grade, and is part of a composite play structure. •4 Play areas with 20 or more elevated i • components (right) must use ramps to •w,,'ry,; connect a minimum of 25 percent of those - _ ,,; 1 1, - • components. A transfer system or ramps ~u+r• • may connect the other elevated play ` + components required on an accessible - - • tQc route. • 11 l P q t:: `` y '`nI1��•&I ' c#et. { '•;. 4 11Al' f'42. + t ii(P ;ti ,,{p •Ic "' - "� ; g qi i, I �i. Play areas with less than 20 elevated play ry k n ° .., , . components (left) may use a transfer system y �...n 5t — instead of ramps to connect at least 50 tettc'"LP=* ii44- IHi t% b, r{ f, ,' percent of the elevated components. `S;�i'li lit It. 2{ '• Utz.,-•1T,C..A ,..' u' IJ1$ k(, �f � W -,i Step-by-Step Guide The following step-by-step guide has been provided to assist in evaluating a play area for meeting the minimum i ASSESS requirements of these W1fAT tSPAfiFIlT guidelines. The guide •• GROUND has been arranged in four steps and provides COMPONENTS /�/ spaces to fill in numeric �'7 •. values of play • iuYo�aMD R RO,•m components for ELEVATED evaluating a specific play • • area design. •TYCi1e S TEP 1 Assess your .•••• 2 DETERMINE c•••• play area design WHAT IS HffOtO This step identifies the number and different GROUND types of ground level COMPONENTS 3 play components CC) Provided in a play area Al TOTAL II COMPARE WRO154R COMPA RE design. The number of 0.4.(; elevated play "'?"`f'°°•° ere wru components is also nut s:rnu ROW'. P 9fr' )J.�TOTAL identified. . 4 ASSESS : ` " .1UM STEP 2 Determine es MIN TO GIT TIEAf aACC; C;W!O,•! • Cf:ni Qo�rt what is needed • ELEVATED In some cases, the COMPONENTS accessibility guidelines • will require additional J' TOTAL play components to be. • 20 OR MORE 19 OR LESS ? provided to meet the M1CPF-O.t- StO.yb RSY51iu '�' SRA116P. 70camf0 S';Tun1 lM'17'rq LICYAYCO sir LEIST5O.`b A MQ$TCOV WECF SO%.....eua minimum requirements. Step 2 begins identifying what is needed by reading Table 240.2.1.2. Table 240.2.1.2 establishes a minimum level of ground level play components required to be on an accessible route, based on the number of elevated play components provided. STEP 3 Compare which is greater Step 3 compares your results in identifying the number and different types of ground level play components with those required by Table 240.2.1.2. The greater number is considered to be the minimum number of ground level play components required to be on an accessible route. STEP 4 Assess how to get there Step 4 examines the number of elevated play components provided, beginning with the number established in step 1. Once the number of elevated play components provided is identified, step 4 defines the type of route to be provided to connect to these elevated play components. Where 20 or more elevated play components are provided, ramps must connect to a minimum of 25% of the elevated play components. Ramp or transfer systems must connect to the remaining 25%. If 19 or fewer elevated play components are provided, transfer systems must connect to a minimum of 50% of the elevated play components. This step-by-step guide is applied using the Mame Flay Area leapt proposed play area design. i STEP i Number of ground level play Wrathy components: 3 Itra tl tan fdCn • 1 spring rider H== • 2 swings eer - fW i• I I taw us\ Number of different types of ground level tem oa•�dt play components provided: 2 __ ._ .. i i "d' • spring rider is 1 • swing : Intkayla Me Fealty • 13If) ape STEP 2 Determining what is needed based on Table 15.6.2: Table 240.2.1.2 (text version) Number of � Minimum number of ground- Minimum number of different types elevated play I level play components of ground-level play components components I required to be on accessible required to be on accessible route provided I route Not applicable Not applicable 2to4 1 1 5to7 k 2 I 2 STEP 3 Determining the greater number: 2 In this case, 2 types were provided. Table 15.6.2.2 requires a minimum of 1. STEP 4 Assessing how to get there: Number of elevated = 4 (1 triple slide, 1 Interactive panel, 1 overhead curved ladder, 1 banister bars) 50% = 2 Transfer access required to 2 elevated play components as a minimum. WHAT ARE THE REQUIREMENTS FOR ACCESSIBLE ROUTES? ADAAG Section 4.3 addresses accessible routes that connect the play area to the school, parking lot, or facility that it serves. Operators or owners of play areas are subject to all the other requirements of the ADA, including the obligation to provide individuals with disabilities an equal opportunity to enjoy the play area provided by that facility. This section describes the various features of accessible routes within a play area, including location, clear width, slope, and accessible surfaces. Accessible Routes An accessible route is a pathway specifically designed to provide access for individuals with disabilities, including those using wheelchairs or mobility devices. 14 I 2 7.1 `) r•; .. Accessible routes inside the boundaries of play areas are addressed in the play area guidelines. 1 I 1 Technical provisions address the ,: . ' t, I i width, slope, and surface of both N y 1, f , W..: �C T ,AR, �w,gA -- ground level and elevated accessible _ i 11 '- routes. 60. t im9:a I,ice, �.: s- The accessible route must connect all entry and exit points of accessible play components. Clear floor space required at play components and maneuvering space can overlap the accessible route. Incorporating additional circulation space around high-use play components creates extra room for movement and accessibility for everyone using the play area. There are two types of accessible routes: • Ground-level • Elevated Imo. ;.ai,0r r . _ ili.S I . '!. ti I9iPcTt qr et. clat _ iz This ground-level route (above) connects 1. ground components and the transfer system which connects elevated components. This elevated route (right) , connects elevated play components on a composite structure. 15JPa e Ground-Level Accessible Routes A ground-level accessible route connects play components at ground level. • 60 Inches (1525 mm) minimum clear width • 1:16 maximum slope The route may narrow down to 36 inches (915 rnm) for a distance of 60 inches (1525 mm). This permits flexibility to work around site design features like existing equipment or trees (left). The required 60 inch width enables two wheelchairs to pass each other or to change direction (right). r 1, „till it - ► 11 44 ~ i 0 A l } ,- ` 1;ik75 ram Smaller play areas - those that are less than 1,000 square feet (304.8 square meters) - may have ground-level accessible routes that are 44 inches (1120 mm) clear width. A wheelchair turning space must be provided where the route exceeds 30 feet (9.14 mm) in length. At ground level, objects may not protrude into the 60-inch wide space of an access]bk route up to or below the height of 80 inches (2030 mm), measured above the accessible route surface. The 80-inch clearance applies only to the 60-inch accessible route, and is not required for the entire play area. The 80-inch vertical clearance applies to ground-level routes only, and not elevated rotates. This allows features like protective roofs and sun shelters to be present. 16IPsE e This play area provides a fun, accessible oy t, roadway he benches have been set outside the �` " boundary of the route, providing the 80 4 • ' r inches of clearance required on the route. ! g w 2FM4y�+ ' I; d7 Ipg:, izo Maximum Slope at Ground Level The maximum allowable slope for a ground-level accessible route is 1:16. Berms are sometimes used to provide access to elevated play areas. A r berm may be a natural sloped surface that is present in a hilly play 17, C. area site, or a ground-level route built with slopes. — c, l. '.uj• Designers are encouraged to consider edge protection and handrails on ;.i L' berms where there may be a drop-off. Remember the maximum slope • L w;•" of this "ground-level accessible route" is 1:16. " t;• `` se :MILL However, handrails are not required on ground-level accessible routes. This Is permitted since the handrails may become a safety hazard in the "use zone." Accessible Ground Surfaces Ground surfaces along accessible routes, clear floor or ground spaces, and maneuvering spaces, must comply with the American Society for Testing and Materials (ASTM) F 1951-99 Standard Specification for Determination of Accessibility to Surface Systems Under and Around Playground Equipment. This standard assesses the accessibility of a surface by measuring the work an individual must exert to propel a wheelchair across the surface. The standard Includes tests of effort for both straight-ahead and turning movements, using a force wheel on a rehabilitation wheelchair as the measuring device. To meet the standard, the force required must be less than that which is required to propel the wheelchair up a ramp with a slope of 1:14. When selecting ground surfaces, operators should request information about compliance with the ASTM F 1951-99 standard. 17IPage • :. - �y > v?b.3 Yi' i\ LA v I{ S r,, ••, 1: 7 t h � .t - t r r.• a r�f .��e , ,v�'." ; r•34�J n��'1'ra. a �\ 4 ,Y11 � /�,1��F�' • ii tii ;,• `'` ."' ate ': ar ti fit , p'tik)"`' S. • VIM .sue b.- !....N.. ir t„i p . 1 r Ye• 1L1(yg a�{1I • 8 j +:i 1 i , _ ..3 ]. PJ_, i >i_fe 1 r il I,n Iar1 aril dI �_ Accessible surfaces can include impact-attenuating tiles made of recycled rubber ' and engineered wood fiber that meet the ASTM requirements for accessibility and safety. Safety is not compromised for individuals using the play area where both standards are used. The American Society for Testing and Materials (ASTM) has established safety standards for play areas, including resilient surfaces. For further information or to purchase these standards, contact ASTM, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959, wvsw,`astm.orq.. Accessible Surfaces Located In The Use Zone If located within the use zone, accessible ground surfaces must also be impact attenuating and meet ASTM F 1292-04 Standard Specification for Impact Attenuation of Surface Systems Under and Around Playground Equipment. The "use zone" is a ground level area beneath and immediately adjacent to a play structure or piece of equipment that is designated for unrestricted circulation around the equipment. It is predicted that a user would fall and land or exit the equipment on the surface of the use zone. 18 ' Page ; ' r , ` YaI- a � i ' c { - ... m .. . y _ ' T � y -: _ - _ tit ` r,.- Accessible and non-accessible surfaces can be combined to provide variety and excitement in the play area. Ground surfaces must be inspected and maintained regularly and frequently to ensure continued compliance with the ASTM F 1951-99 standard. The frequency of maintenance and inspection of resilient surfacing depends on the amount of use and the type of surfacing installed. 4 9 t , \ , � 1 Accessible surfacing can be _ A. • t •,. I Mt i designed to complement the 'i 6 Il�,i j� ,+r r ~ri^ , theme of the play area, while 53.,E —_ la 1 providing full access and I..,"I ii, rjts. ct � visually integrating the surface Into the overall design. III. ; • . :.-i'' Individuals of all abilities will `.•- ' enjoy the added benefits of an -irk. imaginative design. Engineered wood fiber surfaces will require frequent maintenance to comply with the ASTM F 1951-99 standard because of surface displacement due to user activity or other factors. Designers and operators are likely to choose materials that best serve the needs of each play area. The type of material selected will affect the frequency and cost of maintenance. At the time of this publication, rubber surfacing and some engineered wood fiber products meet the ASTM F 1951-99 standard. The fact that a specific product meets the ASTM 1951- 99 standard does not necessarily mean that all other similar products will meet the standard. Operators interested in selecting surfaces to comply with the play area guidelines should consult individual product manufacturers to determine compliance with ASTM F 1951-99. 19II' a ;, e I ,, ' Elevated Accessible Routes An elevated accessible route is the path used '' • ' for connecting elevated play components. Elevated accessible routes must connect the 'e® __- entry and exit points of at least 50 percent of L , the elevated play components provided in the • play area. Two common methods for providing access to elevated play components are ramps and transfer systems. Ramps are the preferred method since not all children ipY7:• ;: who use wheelchairs or other mobility devices may be able to use - or may choose not to - use - transfer systems. A typical elevated accessible route might include the following: • 36-inch (915 mm) clear width • 32-inch (815 mm) narrowed width permitted for 24-inch (610 mm) length to accommodate features in the composite structure • 12-inch (305 mm) rise maximum per ramp run • Top of handrail gripping surfaces shall be 20 inches (510 mm) minimum to 28 inches, (710 mm) maximum above the ramp surface When Ramps Are Required Ramps are required on composite structures with 20 or more elevated play components and must connect to at least 25 percent of the elevated play components. Ramps allow individuals who use wheelchairs and mobility devices to access elevated play components in composite play structures without transferring. t *!!Ys y • I r• .t It it a , This play area has more than 20 play components and provides ramp access to elevated play components. The ramp system, consisting of ramp runs and landings, must connect at least 25 percent of the elevated play components. The 20 IPage balance of the elevated play components required to be on an accessible route may be connected by the ramp system, or by a transfer system. Rise of a ramp is the amount of vertical distance the inclined or slanted surface ascends or descends. A ramp run is a length of a continuous sloped surface that is ascending or descending. For example, to reach a 12-inch high deck or platform, a designer could use a 12-foot ramp with the maximum 1:12 slope, or a 14-foot ramp with a less-steep 1:14 slope. Platform lifts, also known as "wheelchair lifts," may be considered for providing access to elevated play components when appropriate. Where applicable, platform lifts complying with ADAAG section 4.11 and applicable state and local codes are permitted as a part of an accessible route. Because lifts must be independently operable, owners and operators should carefully consider the appropriateness of their use in unsupervised settings. Ramps Ramps serve as a continuation of the accessible route from the ground allowing individuals who use mobility devices to access elevated components. For each elevated ramp run: • 12-inch (305 mm) maximum rise • 1:12 maximum slope • 36-inch (915 mm) minimum clear width • i Landings Landings are the level surfaces at the top and bottom of each framp run. i ; „" ,. • Must be as wide as the ramp they connect to �,-,_4y . : ; • A minimum length of 60 inches (1525 mm) . 1. • If ramps change direction, the minimum landing size '`' must be 60 inches (1525 mm) wide to accommodate a turn '" Maneuvering Space Where Ramps are Provided '- '' ' -• s ;:.1.. At least one maneuvering space must be provided on the same • - '_'''. ; , '; level as the play component. The space must have a slope no , 1 ; i 'Ii /pIill' steeper than 1:48 in all directions. The ADA and ABA ,/ , , r, i I i r - Accessibility Guidelines address additional requirements for 'i2 ...Ir. 1�. . !": tjl. it ramps and landings including edge protection, cross slope, surfaces, and outdoor conditions. 21 IPac, e Handrails Handrails are required on both sides of ramps connecting elevated play components. Handrails • 1 must comply with the following: r • (! • j a • Clearance between handrail gripping iii ! .I ` , 1,1 1 445i. surfaces and adjacent surfaces shall be 1 .-1 f'' (, 1/2 inches (38 mm) minimum. • �' 11 • „ I c1 • Handrail gripping surfaces shall be llr , / 2 i . . L�«: continuous along their length and shall , _ - not be obstructed along their tops and w r_ ;a i I ! I.7. • '..'. ' sides. The bottoms of handrail gripping •fsi r • 1 surfaces shall not be obstructed for more r, than 20 percent of their length. Where provided, horizontal projections shall occur 1 1/2 Inches (38 mm) minimum below the bottom of the handrail gripping surface. Handrails are required to comply with ADAAG 4.8.5. However, extensions on handrails in the play area are not required. This is to prevent children running into protruding rails In the play area. When Transfer Systems Are Used 1 -• transfer system provides access to elevated play omponents within a composite system by connecting o a different levels with transfer platforms and steps. A ii UM i ransfer system provides access to elevated play _ • ��. �ui.i - id ' omponents without the use of a wheelchair or mobility geal 1111 devices. At least 50 percent of the elevated play •• . i _ ' omponents can be connected by a transfer system in it- play areas with fewer than 20 elevated components. In F- ^ play areas with 20 or more elevated play components, 0 - ransfer systems may be used to connect up to 25 d percent of the elevated play components and the rest of he elevated play components required to be on an .ccessible route must be connected by a ramp. x -_°'-.. • ._. 1-. .• A transfer system typically consists of a transfer platform, transfer steps, and transfer supports. . Where a transfer system is provided, such a combination of transfer -1, platforms and transfer steps provides a continuous accessible route • '",` to elevated play components. A transfer system provides individuals . the space necessary to physically transfer up or down In a composite i>.' play structure. Where provided, a 24-inch (610 mm) minimum width &. _ is necessary for individuals moving around a structure. Consider the distance someone must travel to reach play components accessed by transfer systems. When a transfer system _-- is placed directly next to a slide, for example, access to the elevated IK 22IF' age play component must be carefully designed to minimize the distance someone must transfer to reach it. Playful features can be part of the transfer system (right), providing interactive experiences from both an elevated or ground level approach. Transfer Platforms A transfer platform is a platform or landing that an individual who uses a wheelchair or mobility device can use to lift or transfer onto the play structure and leave the wheelchair or mobility device behind at ground level. • 11 inches (280 mm) to 18 inches (455 mm) height of top surface • Minimum 24 inches (610 mm) wide • Minimum 14 inches (355 mm) deep • Unobstructed side Adding a transfer step that leads to the ground's surface increases access for children exiting components at the ground level. Clear floor or ground space - used for parking wheelchair or mobility devices (commonly called "wheelchair parking") - is required at the transfer platform. The 48-inch long side (1220 mm) of the "wheelchair parking" space must be parallel to the 24-inch (610 mm) side of the transfer platform. Transfer Steps � p' V tr ' . '` r Transfer steps are level surfaces in a composite structure that can be used for transferring from different levels to access I } play components. , • Minimum 24 inches (610 mm) wide _ • Minimum 14 inches (355 mm) deep • 8 inches (205 mm) maximum height rif Transfer steps in a play area are not required to satisfy the general ADAAG stair requirements. Maneuvering space and ! • clear space is not required on elevated structures or at t;�,� elevated play components reached by a transfer system. - (i Play areas intended for smaller children should provide?-y; • ^ steps at smaller height increments. This will :' _ s ct._ - t, accommodate smaller sized children who must lift or "bump" up each step. Transfer Supports A means of support is required when transferring into the entry or seat of a play component. Transfer supports assist individuals with transferring and general mobility. They Include handrails, handgrips, or custom designed handholds. Transfer supports must be provided on transfer platforms and transfer steps at each level where transferring is the intended method of access. 23IPage In -. 1 9 ,,�tifr ,�, 1T. Aesthetically pleasing cutout shapes and other design enhancements can provide hand supports for transferring. Materials in a variety of different shapes and sizes are used to manufacture transfer supports including metal, plastic, and rope. Consideration must be given to the distance v: ': between the transfer system and the .-+ elevated play components it is intended to facilitate. Designers should minimize the 0! 4 44.���. I distance between the points where a child transfers from a wheelchair or mobility • 4 'L. 0 ;1yi jJ device and the elevated play destination. 1 '�u' a,� (�Q This transfer system provides access to / pig: i Timarpr exciting elevated play experiences like h `, ,f I i \ _ Troxx sliding while minimizing the distance i : �. `'1� &.pwN individuals must traverse. ,, Elevated .N., � .,d Play ? -fw 4 .11 T ;a`{' -s rc' Y I'd ",, 'Connected Elevated Components 4.4. 1 When transfer systems are used, an elevated play component may connect to other elevated play components, providing an innovative,.accessible route. • k , Consideration should be given to how a play component is y, ,`,. utilized when it is selected to connect to other elevated play • events. When a transfer system is provided, children move through a play component (such as a crawling tube) using their own strength without a mobility device. Providing variety and excitement through elevated play spaces benefits all children. Tunnels and tubes make "getting there" an activity in itself. Elevated play components that are connected to other play components count toward fulfilling the requirement for the number of elevated components on an accessible route where transfer systems are used. WHAT OTHER ACCESSIBILITY REQUIREMENTS APPLY TO PLAY COMPONENTS? The play area guidelines address accessible routes connecting play components along with certain spaces that are crucial to making a play area usable for children with disabilities. The other requirements for play components are provided to promote general usability, with application to a variety of play components. Additional features will assist in making play components more accessible to more children. Designers are encouraged to consider components with back support, increased space for maneuvering adjacent to the play component, and other features that promote independent use. Clear Floor or Ground Space Clear floor space - also known as ground space - provides re inches(760 anr.}i unobstructed room to accommodate a single stationary wheelchair and its occupant at a play component on an accessible route. Clear floor or ground space is also sometimes called "wheelchair parking space." II I�� • 30-inch (760 mm) by 48-inch (1220 mm) minimum area $ ill • May overlap accessible routes and maneuvering spaces et! till' +I r • Slope not steeper than 1:48 in all directions 4 J Play components come in a variety of shapes and sizes facilitating J lTrill a broad range of experiences. A specific location for clear floor or } I ground space has not been designated. Each play component is A..J y� unique and the spaces must be placed in the best location for the situation. : 1 • r elf The clear floor space is permitted to overlap onto f\ the landing area to provide access to this elevated window activity. •i ; . The minimum clear floor or ground space on a composite structure may be positioned for a forward or parallel approach. It may overlap accessible routes and maneuvering spaces. Elevated play components accessed by transfer systems do not require maneuvering or 25IPage. clear floor spaces, since mobility devices are left at ground level. Maneuvering Space Maneuvering space is defined as the space required for a wheelchair to make a 180-degree turn. At least one maneuvering space must be provided on the same level as elevated play components. When providing access to ground level and elevated play components by ramps, space allowances to accommodate wheelchairs and mobility devices are required. • A 60-inch (1525 mm) turning circle permits Individuals with mobility devices to turn around • A 60-inch (1525 mm) T-Shaped turn allows an individual to change directions by making a series of multi-point turns • Slope not steeper than 1:48 in all directions S , wan. Wm* tr. Mani1016agp em-q 1lj III i t t f�l♦lP1fr 1 i I I . _.L 1 . • TT i , As an example, maneuvering space is required for swings and may be located behind or in front, as long as it is immediately adjacent to the swing. Objects are not permitted to protrude into ground level maneuvering spaces at or below 80 inches (2030 mm) above the ground or floor surface. ,,�'� Entry Points and Seats Entry points and seats are features of play components where __ ,,, individuals would transfer, sit, or gain access. When play ,ll components are located on an accessible route, the height 'I required to transfer directly to ;tsar4 the entry point or seat of a play -• _ . component has a minimum of _ � , 11 inches (280 mm) and a maximum of 24 inches (610 r mm). A mid-level height of 18 ., , rz . , �_ Inches (455 mm) is recommended. The height of the entry i, k _;: _ point of a slide is not specified. °NiT'• : -& r. Examples of entry points and seats include swing seats, • ,/' spring rocker seats, and crawl-tube openings (left). `� 26 I P a p e Consider design features like open sides, back supports, and hand supports (right) to help facilitate easy transfer and access. Play Tables Play tables are surfaces, boards, slabs, or counters that are created for play. This includes tables designed for sand and water play, gathering areas, and other activities. Where play tables are located on an accessible route, the wheelchair knee clearance minimums are: • 24 inches (610 mm) high minimum • 30 inches (760 mm) wide minimum • 17 inches (430 mm) deep minimum Jr",TT • - Play tables designed primarily for children under 5l years old 71, •.may provide a parallel approach in of knee clearance if filik i 1°^ - he rim is a maximum of 31 inches (785 mm) high. The tops •f rims, curbs, or other obstructions that would prevent • ccess to a table surface should be 31 inches (785 mm) ' maximum in height. i i I v Play tables may be located at a ground or elevated level in a omposite play structure. Consider the route, clear floor bpace and maneuvering spaces for tables intended to be accessible to individuals who use wheelchairs. Reach Ranges (Advisory) The play area guidelines include advisory information on recommended reach ranges. Reach ranges are the recommended designated regions of space that a person seated in a wheelchair can reasonably extend their arm or hand to touch, manipulate, move, or interact with an object or play component. Reach ranges should be considered when providing play components with manipulative or interactive features for children who use wheelchairs. Recommended forward or side reach ranges are: • 20 to 36 inches for 3 to 4 year-olds • 18 to 40 inches for 5 to 8 year-olds • 16 to 44 inches for 9 to 12 year-olds • • 27IPc , e IV itc.ei KO Rcnm I rye. N.. i *at 9 ! II e a trial AM li 1„: 1.1 a Iiiri i Al L CrirAISI � 4 / it -,. _ r r r -• -r ...-• . -, Side Reach Forward Reach The reach ranges appropriate for use by children who use wheelchairs to access play components are intended for ground-level components, and elevated components accessed by ramps. Reach ranges are not appropriate for play components reached by transfer systems. Appropriate reach range heights will vary depending on how the play component is accessed. This interactive panel (right) is mounted at a height appropriate for a child who uses a wheelchair. The reach ranges in this guide are recommendations that should be considered when designing play components with manipulative features intended for use by individuals who use wheelchairs. SOFT CONTAINED PLAY STRUCTURES "Soft contained play equipment" is a play structure made of one or more components, on which an individual enters a fully enclosed play environment that uses pliable materials such as plastic, soft padding, and fabric. Soft contained play structures must provide at least one entry point on an accessible route when three or fewer entry points are provided. If four or more entry points are provided, at least two entry points must be located on an accessible route. 28IP >! ric; . min 411Pr - , -. - rr I iv own lanimar lam �4 �'11\, / • /. bl I ICI h2 9 Qy 1 i_ II �� -II S -lb. •s. 9,r ram. ` II ! . Soft contained play environments typically have limited entrance " ' ! .._V. exit locations, with play components integrated into the system '- design, Transfer systems (left) or platform lifts can serve as a part of an accessible route connecting entry points on soft-contained play d • structures. c1'! • 29IPage CITY OF PALM DESERT PARKS AND RECREATION e • 1.77t %04t, • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 2, 2008 Subject: Annual Overseeding Schedule On September 22, 2008, Parks Staff will begin the yearly task of overseeding all City parks. As the fall temperatures begin to cool, the summer Bermuda grass used in parks begins to go into a state of dormancy, which turns the grass a brown color. At this time, Staff overseeds with a rye grass that thrives in the cooler temperatures and allows the parks to remain green. Attached is this year's overseeding schedule. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\Commissiom Report Overseeding Schedule.doc NNNN. s�'• i CITY OF PALM DESERT fl X PARKS AND RECREATION DEPARTMENT V .:11 • ;e __ 11H_ INTEROFFICE MEMORTANDUM To: Jay Niemczak, Parks Facilities Manager From: Ricardo Torres, Parks Maintenance Supervisor Date: June 16, 2008 Subject: PARKS SCALPING AND OVERSEEDING The following is the yearly park overseeding schedule: • Civic Center Baseball Fields: 10-20-08 to 11-26-08 • Olson Baseball Field: (Thanksgiving break) 11-24-08 to 11-28-08 • Washington Charter School: (Thanksgiving break) 11-24-08 to 11-28-08 All other parks will be overseeded in September and October but will remain open. • Freedom Park: 9-22-08 to 9-26-08 • Haystack: 9-29-08 to 10-3-08 • Civic Center Park: 9-22-08 to 9-26-08 • Ironwood Park : 9-29-08 to 10-3-08 • Joe Mann Park: 10-6-08 to 10-7-08 • Community Park: 10-8-08 to 10-10-08 • Palma Village Park: 10-13-08 to 10-14-08 Dog Parks overseedinq schedule • Freedom Park: 9-22-08 to 10-17-08 • Joe Mann Park: 10-6-08 to 11-3-08 • Civic Center Park: 9-22-08 to 10-17-08 8/26/2008G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\2008 SCALPING SCHEDULE.doc .�'�_ .. CITY OF PALM DESERT :1 PARKS AND RECREATION �`....� STAFF REPORT eaT9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 2, 2008 Subject: Community Center Update 1. Staff has a meeting scheduled for Monday, September 8, 2008, with gkkworks, the community/aquatic center consultant for an update on progress made to date. As mentioned in the August update, gkkworks is working towards a community and aquatic center site master plan to include construction cost estimates. 2. Staff will provide all Commissioners with a copy of the information received at the "Gateway to Success, Recreation Facility Design and Management School." Information was provided in the form of a disc (CD), which will be handed out at the Commission meeting. If you would like a copy in advance, please notify Ms. Monica Loredo at 346-0611, Extension 464. 3. Staff will provide the Commission with a slide show of the facilities that were included on the tour. 4. Staff is including information on the progress made towards Objective No. 3 of the City Council's three-year strategic goal to: Complete an Indoor Recreation Center with a Pool. Objective No. 3: Recommend recreational partners (e.g., YMCA, Coachella Valley Recreation Park District) for the recreation center with a pool, and present to the City Council for action. Target Date: November 1, 2008. Staff has mentioned previously that if operational services for the center are to be contracted out, it is recommended that a Request for Qualifications or Proposal (RFQ/RFP) be created to solicit proposals from the most qualified contractor. A contractor that is also willing and able to meet the specific requirements of the City of Palm Desert. Community Center Update September 2, 2008 Page 2 of 3 At the Design School, there was only one agency that contracted services to an outside agency, Platte County (Missouri) Parks and Recreation. Platte County built two community centers. They chose the YMCA of Greater Kansas City to operate the facilities. Mr. Brian Nowotny, Director of Platte County Parks and Recreation, discussed the relationship during an educational session discussing partnerships and collaborations. His overwhelming number one piece of advice for the success of such a contract is having "trust" in the contractor. He feels that without that, the entire project would fail. He relies on receiving information from the YMCA Directors (one at each center) on a daily basis. He believes that communication is the next critical factor, after trust, towards achieving a successful partnership. Mr. Nowotny stated that they chose the YMCA of Greater Kansas City, because they operated thirteen (13) other successful community centers in the Kansas City metro area. Attached is the information provided on the Design School CD, describing what features this center includes, operational budget (expenses and revenues), and various other information. Staff is not recommending this particular facility, as I don't believe it was on the top of the list of facilities preferred by those of us attending the school. It is being shared in order to understand potential for revenue and operational costs when discussing contracting services. Staff received a copy of the contract that was developed between the County of Platte, Missouri and the YMCA of Greater Kansas City. The agreement covers all areas of collaboration and outlines various areas of responsibility. The agreement was signed December 30, 2002, and construction had not yet begun on the facilities. The facilities opened in February 2005. Some of the highlights of the contract are as follows: 1. The County acquired the land, built the facility, and provided the equipment for the building. 2. Any expansion during the term of the agreement will be determined by the County at its sole discretion, and unless otherwise agreed upon by the YMCA in its sole discretion, such expansion will be at the sole cost and expense of the County of applicable County Affiliated Organization. 3. The YMCA agrees to generally operate the facilities during hours of operation. 4. Hours of operation are established based on the YMCA recommendation and with approval from the County. 5. The rules and regulations for the facility were created in collaboration with the YMCA and the County and approved by the County (Board of Supervisors). 6. All facility operational expenses are to be paid out of facility revenues by the YMCA to operate the facilities. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\Sept Comm Center Update.doc Community Center Update September 2, 2008 Page 3 of 3 7. The County recognizes and agrees that because of economic conditions and/or population levels and/or demographics, it may be necessary for the County to subsidize the facilities through and "operating subsidy," during at least their early years of operation if an "operational loss" rather than an "operational surplus" results from operations. 8. The YMCA will use its reasonable best efforts to operate each of the facilities in a fiscally sound manner to achieve, as soon as possible, at least a "facility break even" during each full calendar year of operation and thus limit the County's operating subsidy to an amount not to exceed, 15% in the first partial year, if any, 15% of the facilities expenses in the first full operational calendar year, 10% in the second full operational calendar year, and 5% of facilities expenses in the third full operation calendar year. There will be 0% subsidy beyond the third year and throughout the duration of the contract (ten years). 9. YMCA Administrative fee: For its services in operating the facilities as required, the YMCA will be paid a "YMCA Administrative fee" equal to 11% of the facility revenues. For this fee, the YMCA will provide for accounting, management of information services, human resources, management, program innovation and senior administrative management expertise to operate the facilities. 10.Reserve Accounts: Any operational surpluses for both facilities together will be deposited into reserve accounts as follows: a. Operational Reserve Account: This has a maximum limit of $500,000. It will be funded 100% within a calendar year up to $300,000, at which point it will be funded at 50%, with the other 50% going into the Capital Improvement account. b. Capital Improvements Account: This was established to provide available funds to the County for "major capital improvements" for the facilities and any facility expansions. It will be funded by 50% of any calendar year operational surpluses once the operational reserve account has reached a balance of $300,000 and at a rate of 100% of operational surplus once the operational reserve account has reached $500,000. The Capital Improvements budget will not be limited. 11.At least thirty days prior to the commencement of any partial calendar year and each calendar year of facilities operation, the YMCA shall reasonably and consistent with the agreement prepare, and provide the County with a copy of an annual "facility budget" for each facility. There are many more numerous details in the contract, but it is the first contract that Staff has been able to find that includes incentives to perform and benefits both parties. Staff will continue to investigate and prepare a similar contract if directed by the City Council. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\Sept Comm Center Update.doc Platte County Community Center - South / Parkvillc, Missouri Owner Plane County,Missouri Eti r I . n orator YMCA of Greater Kansas City — c Ya... V lid' r I y - Addresa/ 8875 Clark Ave. • Phone Parkvillc.MO 64152 816-505.262.2 Contact Brian Nowumy.Director Piazze Co.Parks and Recreation —Crra;s �� -.II 1 . .0 �Y; Carry Linn.Center Executive • �"- � � JE }_. . • • -. _ . ��•'� •• • jt..>• �. .e• Architect YMC;A•C ommuatt Dennt.Ncuc.A.A Y Center �, .. �•i:?c'''�'�'. VINO Architects L Platte.County Community Center - South / Parkville, Missouri Opening Date: February 19,2035 Project Summary: Platte Community Center South was developed by Platte County in .- _ Parkville,MO,a historic riverfront town in the rapidly growing northland .�a '`� area of the Kansas City. The original planning for the facility began in `y✓ 1999 with initiation of a new master plan for countywide parks and -. recreation setvicea. The project was funded by a dedicated half cent sales tax approved by voters in August 2000. The community center sits on nine ' acres adjacent to a new retail area,Parkville Commons,and growing residential areas. Six of the nine acres was donated by developer of the retail project,The National Golf Club of Kansas City. Construction began in October of 2003 utilizing the construction management model and was completed in February of 2005. Unique Chanereristics: The facility is operated by the YMCA of Greater Kansas City,the County s management partner in the community centers project. The YMCA is ' responsible for all day to day operation,programming,and maintenance of the facility. The community center operates at financial"break-twee" . - .- = along with a sister facility in Platte City with the YMCA insuring the '-+�. - �� " County against any future potential operational deficits. In 2007 over 15% of County residents were members of one of the two Platte County .. �,v��S facilities. e45-F}?i+',]t.1`. "Ili. , 'S r `<l III µ 'i Y' .L:-'J''. .. d am• '- r'. 1, I • Building Features-and Description; Amenity Sq.Ft. Description • Gymnasium 6.695 Full courtNaked-tall and vollcghall facilities Fitness/Wellness Area 5,200 Cardio and strength equipment areas;cardio theater and Fitlinxx enabled Walking/jogging Track L;295 Three lane,eighth of a milt walking and jogging track with'famikx surface Aquatic Center 11,948 Zero beach entry,water slide,spray features,three lap lanes,steam,sauna,whirlpool Kids Adventure Center 1,64Q Indoor playground equipment and open area tar free ploy and programs Child Watch/Care Area 1,500 Includes storage and restroom Outdoor Playground :925; Age appropriate to ten yearr old to.psitnarily complement childwatch activities . Outdoor Sprayground 1,200 Platform style play equipment with slides,rainbow rings,and water towers [ • I4 . a:\ Platte County Community Center - South / Parkville, Missouri Locker Rooms 2,610 Men`s.\Vona:r s.and two family changing rooms(approx.215 lockers in each) Staff Offices 1,468 Four main offices with conference twuy work cubicles,and storage (:onceiation/Lounzc Area 3.50 ':Star'oucks•'style with caf.sables.chairs,TV.wireless Internet,and coffee Generational Center 1,400 Meeting room area for all ages;includes teaching kitchen and is data equipped Aerobic Rooms 4,452 Two separate morns,active room for high irlxmr•softthom for Yoga.etc... TOTALS 57,000 Including lobby area and storage space Platte County Demographics - - :1 (as of 2005 CSt•) Pop:elation 82,0S5 • - _ .Averagehousehold site--2.49 • }t Gcader Breakdown•-50.4%female,49.6%male - -- -: • Nunber of households-34,391 Median 1i<usehold income-$60,006 (.cod Area in xt.miles-420 - • Design/Construction Team: Owner • Platte County Feasibility Study/Market Research .. :� Jr:'. . A _ Winfield Group,.Artnnra,GA y ._.. . — Architect c ep t• t . - �y, ! • 1V\13 Architects,KansasCity,MO -=- Construction Manager - J.E.Dunn Construction,Kansas City,MO Structural/Mechanical Engineers Srnicwcd Engineering Po*c.,.Keit,.'as City,MC) lienrhom-Sandmcyer,Kansas City,MO Aquatic Consultant -; i Ford 13oh1 and Associates,Olathe,KS i - i - Geotechnical Engineers f/ GcoSysrems.Kansas City,MO • - ,, •:U.t r Fitness Equipment Providers. Pr or(cardio and strength) r.•,.-}.rZ..`.»• Z& Technoaym(specialty cardio) Ivtlinxx(computer assisted training) Playground Equipment(indoor&outdoor) Fry and Atwciates,North Kansas City,MO• Schedule and Timeline February 1999 Project conceived and initial planning begins with County Commission and key stakeholders August 2000 County voters approve 10 year dedicated half-cent sales tax to fund new parks and facilities 1)ecember 2000 First County-wide Parks System Master Plan is adopted;includes net for indoor recreation February 2001 First County Parks and Recreation Department is established AugUSL 2001 Platte County and YMCA begin talks ro explore povihle partnerships September 2001 Citizen Steering Committees established to provide input on facility design and programs January 2002 Statistically valid:Athol)survey is conducted to explore market needs and price sensitivity June 2002 Conceptual design developed for facilities based upon market research and citizen input gatt f I • 1/I° L 3 Platte County Community Center - South / Parkville, Missouri December 2002 Final Design complete;construction does developer for public bidding through-const•mgmnt. December 2002 County enters formal agreement with YMCA of Greater Kansas City to manage facilities June 2003 Project pat our to bid October 2003 Construction begins on Platte County Community Center South February 2C05 Cot srntc[ion ends and community center is opened to public Project Costs: Construction Cost $10,609,199 Land Acquisition 708.777 f i r. Ill L.. . Architecnural?Sc.Engineering Design 803,688 �dr j-,S; t'. �ti Furniture.Fixture\Equipment 667,000 /D p�R,Lis .-+'rf ^-� Start-up Marketing j r * r MCI Total Project Cost Y e :i � •.ti6"[414 trt:rr�}St rIl. • • is Key Construction Components: Roof System: Galvanized metal deck and flat rock roof HVAC Systems: Carrier roof top units;Engineered Air units at natatorium Floor System: Terrazzo flooring in lobby areas Carpeting in wellness center,offices,generational center,adventure center areas,and low impact aerobics room Taratlex directly rubberized arming in gymnasium,walking track and high impact aerobics rooms Concrete,textured,in pool enclosure,parry rune,and wet corridor Tile flooring in locker rooms Foundation: Shallow foundation with 4'wide strip footings below walls and 72 drilled concrete piers(up ro 40'deep) Exterior Walls; • 12'CMU with 4'brick veneer(above grade); Precast colored and textured concrete panels Project Funding: • t'+F 4 „e.«..__,...,. Platte County Community Center - South / Parkville, Missouri The citizens of plat re County passed a Parks and Recreation one-half cent sales tax in August,2CA^. This tax generates approximately S7 million annually to fund the County's capital improvement program for parks and recreation. The community center project was included as a priority from the Master Plan and was funded through C rtii ica tts of Participation issued by the County and repaid with sales tax revenues. Financing costs of theCC)P's added approximately$1.3 to the total coscof the project. Through the County's cooperative aggeement with the YMCA of Greater Kansas City,the{County incurs no ongoing toots for staffing,progratnming,or daiiy maintenance of the facility. Facility revenues in 2C07 covered 135%percent of facility operating costs. The County is responsible for capital maintenance and improvements at the facility which is funded 100%from facility operational surpluses. • Market Research: 2001 &2002 Citizen steering committees created detailed community surveys and conducted market research to develop priorities based upon what people wanted and price sensitivity: • 77%of responders interested in indoor recreational pool for youth • 60%of responders interested in indoor recreational pool for adults • 75%of responders interested in cardio wellness center • 61%of responders interested in strength based wellness center • 60%of responders interested in indoor walking/running track • High level of interest in aquatic and wellness programs • "Specialty"facilities of interest were teaching kitchen and saunas Warm-water Pool "Aquatics is driving this V. . _ Facility design process -! 77% ' ' ' ;. — -Buck -Buck Winfield Market Researcher p. • .j a 60% J Taut WMp tn Naaeaae vanxr nm 9.59E • aiisluoasa. A Children Adults moss P;at + 1 Market Research: What People Said they Wanted Cardiovascular area '°5 Walking/running on an indoor track 62% Free weights and strength-training 61% equipment 30mvnute circuit training program °"•' Aerobic activities such as kickboxing.dance drk aerobics,and Spinning2) Walking/running classes on treadmills 41% Yoga and tat chi 41% Strength-training program just for women 38% °Boot Camp " Pflalcs at SlO/c lass 27/O Martial arts-and self-defonso classes at$4018 13% weeks t ! F r 0% 20% 40% 00'/. O '/. 100 castes t4A±nWj .urw.n0w#Ir nuruprnn a .bout$1OYa. • Truup.04. ex.rct.sf°r 27% yoK.tre won iN.tgn Woe%UM, joints a:46t4w0 04 1m p.c nfor �" wwron Sauna Sr001W001R Str" and wMrlpooi 0141400 N,wtddoo. AA 4•41. fow/41. cooS1t tl MqM ss0 tlia C!N.osm Mitt, On0•I.OurrMp000 JOY. union..and 3.itiry tor. fo%Srio. wyi!enents at 4.n0ut$10'4444 0%. 20% rital 2007 Budget - Facility Revenues Actual Budget Variance Foundations&Trusts 940 0 900 Annual Mission Campaign 19.067 30,001 -10,934 Annual Mission Events 0 2,000 -2,000 Membership 1,801,792 1,832,045 -30,253 Membership Wrilt-offs -46,040 -30,000 -16,040 Clamp Membership 1,023,052 817,840 205,212 Silver Sneakers 28,590 2012 35778 New Member Fees 40,809 96,675 -55,866 Membership Refunds -41 0 -41 Daily Fee 3,124 3,125 -1 Membership Hold Yea 8,195 6,932 1.263 Riverside Discount -35297 0 -3,297 Regular Discount -124,250 -125,817 1,567 GIMP Discount -109,956 .92,007 -17,949 Trade Out Discount 0 0 0 Scholarships Granted -148,042 _23-8,486 90,444 Program Fee 1445272 112,467 31.805 T Non-Member Program Fee 467 2,200 . -1,733 Field Trips 3,636 0 35636 YIP Leaders Club 362 0 362 Program Coupon Discount -280 -120 -160 Program Write-of% -2,862 -1,507 -15355 Late Fees 0 0 0 Regular Program DisCOUnt -3,412 -1,966 -1,446 Employee Pr0ran -497 -8.57 360 Discount Scholarships Granted -481 -894 21.3 Facilities Rental 29,130 35,627 -6,497 Sales To Members 65061 4,948 1,463 Total Revenue 2,670,098 2,477,068 193,11(30 I R hind 7 41 w.i s.1.1au Platte County Community Center - South f Parkvil]e, Mi ;«tiri 2007 Budget - Expenses Actual Budgat Variance Administrative 107,229 77,232 -29,397 Program Staff 137,154 133,786 -3,368 Progran Staff-Fr 49,589 45,814 -3,775 Program Staff-PT 423,556 370,315 -53,24 i Clerical 13,277 34,008 20,731 Clerical-PT 95,679 96,023 344 Mainteniice&Custodial 23,172 16,227 -6,945 Maintenance&Oast PT 209 0 -209 Medical,Dental 22,176 30,600 8,424 Retirement Premium 22,442 24,759 2,317 Group Lilb Premiums 2,692 2.581 -111 Long Term Disability 2,664 2,581 --83 Employee Recognition 3,363 1,200 -2,163 FICA Payments 63,172 57,221 -5,951 Unemployment Insnraoce 17,300 17,300 0 Worker's Compensation 22,344 20,446 -1,898 4 Legal Fees 8,012 1,000 -7,012 Contract Service Fees 75 0 -75 Architectural Fees 0 0 0 Bank Fees 0 108 108 Activity Admission Fee 90 0 -90 Office Supplies 7,994 6,502 -1,492 PrinterlCopier Paper 0 1,234 1.234 Membership Cards 616 3,800 3,184 Y!F Leaders Club 0 0 0 Cleaning Supplies 22,872 20.108 -2,764 Pool Supplies 20,266 18,802 -1,464 Medical Supplies 4,410 2.832 -1,578 Program Supplies 35,690 15,803 -19.887 Food and Beverages 6,196 2,400 -3,796 Merchandise for Resale 1,409 1,500 91 Staff`Shirts 139 1,512 1,373 Cable/Satellite Fees 1,802 2,472 670 Bus,Forms&Stationery 984 1,200 216 Telephone Service 9,491 9,849 358 DSL 1,527 90S -619 Pagers 2,144 963 -1,181 Postage 2,160 3,996 1,836 Association Postage 6,078 36,000 29,922 Messenger Services 1,809 1,731 -78 Licenses end Permits 2.197 869 -1,328 Electricity 113.890 103,273 -10,617 Gas/Propane 78,206 124,814 46,608 Water and Sewage 24,864 1I,005 -13,859 Mainz&Repair Materials 13.422 2I 03.6 7,614 Contract Cleaning Service 56.148 47,952 -8,196 1-,--1 1 tifittli Platte County Community Center - South / ParkkiIk, Missouri Maint&Repair Contract 69,314 35,328 -33,986 B&G insurixice Premiums 44,736 27,000 -17,736 Equipment Rental 18,122 1.8,104 -18 Experrdable Equipment 7,671 580 -7,091 Advertising 569 0 -569 Promotional Materials 10,014 12,000 1,986 Marketing 0 0 0 Membership Promotion 7,763 1,886 -5,877 Association Marketing 52,22s 86,804 34,576 Classified Ads 0 150 150 Public Relations 550 0 -550 Mileage Expense 17,393 7,188 -10,205 Air Fare 1,016 0 -1,016 Employee Training 3,550 480 -3,070 Meeting Supplies 0 240 240 Caring For People 263 1,047 785 Meeting Fool Cost 3,146 1,920 -1,226 Confereneesl5erninars 1,462 0 -1,462 Hotel/Lodging 7,580 0 -7,580 Dues/Organizational 385 1,343 958 Mowing Expense 3,966 0 -3,966 Cash 8hortiOver 198 0 -198 Management Fee 293,711 272,480 -21,231 ' Capital Assets 8,016 _ 0 -8,016 Total Expenses 1,980,161 1,8 8,912 -141,240 lit".':1.5; . . _. .. I FralLii Lfi Platte County Community Center - South / Parkviile, Missouri 2007 Facility Membership Demographics and Daily Usage Membership Breakdoalla wn: Household Memberships 2319 72% Adult Memberships 739 23% Teen Memberships 148 5% 3,206 Total Memberships Facility Average Attendance: Usage Jan Average Usage Per Day 1116 Feb Average Usage Per Day 1167 March Average Usage Per Day 1100 April Average Usage Per Day 1017 May Average Usage Per Day 992 June Average Usage Per Day 1086 July Average Usage Per Day 996 August Average Usage Per Day 1023 September Average Usage Per Day 813 October Average Usage Per Day 879 November Average Usage Per Day 890 December Average Usage Per Day 740 Center Retention(based on 13 month Interval) 1st Quarter 2006 N/A 2nd Quarter 2006 56% 3rd Quarter 2006 59% • 4th Quarter 2006 64% °.i dTf!. 1st Quarter 2007 65% 2nd Quarter 2007 65% 3rd Quarter 2007 67% 4th Quarter 2007 67% •[0-1 ; 1•AIM►___ 10 Platte County Community Center South / Parkville, Missouri Facility Operating Hours: Monday —Friday 5:30 a.m.—9:30 p.m. Saturday 7:00 a.m. —6:00 p.m. Sunday 10:00 p.m.—5:00 p.m. Organizational Chart/Key Staff: Full-Time Platte County Director, Parks and Recreation—Liaison with YMCA Staff;coordinates contractual and capital issues Parks Superintendent—Liaison with YMCA property manager,coordinates capital maintenance Full-Time YMCA of Greater Kansas City Center Executive—Oversees all day to day and future strategic planning for center Membership Director—Customer service manager and responsible for new member recruitment Youth and Teen Director—Responsible for all youth and teen programs and outreach Aquatics Director—Responsible for all aquatics programs and pool operations Business Manager—Financial and human resources coordinator for facility Property Manager—Responsible for all areas of operations and building and property maintenance Pre-Opening Marketing "Grass Roots"Marketing Involvement in every aspect of the Community Utilize Brand Benefit from other branding opportunities Inclusion in ALL materials Focus on Media Relations Utilize theme:"The Place to Be!" Utilize Mass Marketing Vehicles Direct Mail Radio/IN Billboards Print Advertising,Large and Small area newspapers Information Hubs Phone numbers that can be transferred to the centers when they open Fully staff temporary locations-3 months prior to openings October 2004 for Community Center South(Parkville) Membership,Program and Facility information available and mailed Chamber Events—Business After Hours School Fairs,Sports Events,Church Events Civic Organization Meetings&Coffee Clubs "Hard Hat"Tours Platte County Specific Direct Mail Direct Mail#l—September 2004 Direct Mail#2—November 2004 Direct Mail#3—January 2005(one month prior to opening) Platte County Community Center - South / Parkvillc, Missouri Grand Opening Run-up and The Big Day The grand opening was held on February 19,2005 as a true grand opening providing members and the general public the first opportunity CO see and utilise the facility. Several"pi -i ..ling events"took place the weeks proceeding,including an employeeffamily appreciation open house evening and VIP events to allow projea stakeholders to visit the near-completion facility. The grand opening celebration included a ribbon cutting ceremony,entertainment,tours,contests,giveaways,door primes,exhibitions,and pass sales. IM*1 i t" e r' .^?'' ' /IC, I 1 / - . it. + *L 9rrail& O?enil Ceee6r4ticm! ! v�.Y �L'l ram.� f ) (ill F. oo �l I • Matta Comity Community Cater South mate by fu YMCA of aator k aaaa City as,:ti]. �1.1.!•. tnixy,reentry It nos •t, 5 j 1a9a.a1�-a- ttT.t Ceram ;y;�,• —1 L IR_ Disk keen Pita roam ' :. 1 lam; Ina r •. ‘ ea Peale Lamy Camay min aa.tl! / Kw awn •T lam"b W ta•,h"ry �• '. iana•ion.toe.wean ens arwo _- -1'�~' •• ao rrcab fill sr a.. r.+awla.,ana COMw,..a"s,Cat asisay fa A. li ni''r .it r ,—.Ma4a,tis •Platte County, Cowmunity Center - South I Parkville, Missouri First Floor Plan r .� . . . ..r.L. i ;r • r 41a...» t 04•41117M.ON I =err_* IF I 1 of k. ..11.4. r s .,Lr Y L !` mar , . 7 M •::: z' ' dear- - - iik . .. , . E. i-= illi i • e - e e .. - i 9 t y L:. Alai s ..w,.fww a„ • • _ . .. .. (� +.o u :lit r� .. 10t i ::rsrr:..- 1� °ps.9owwre 'DI + \ —.. - MD w e I fI . 4: 1// Crft om =gS • ......,..,. x - end" q,, a� r o Rere • . . : rig. J f "X.- l• . 1 d a- - • G I ' • o IL '...*....�—•,w...T.� • WELLNESS CENTER with cardiovascular and strength training equipment • FAMILY AQUATICS CENTER with zero depth entry,lap lanes,water slide and lazy river • OUTDOOR SPRAYGROUND AND PLAYGROUND • WHIRLPOOL,SAUNA,and STEAM ROOM • PARTY ROOM for pool parties and birthdays • SPORTS AND ACTIVITY CENTER for basketball,volleyball,and other programs MIA _.,.> M a 13 Platte County Community Center r South / Parkvillc, �issouEri • GENERATIONAL CENTER for senior,adult and teen programs • KIDS ADVENTURE CENTER with indoor playground,game tables,mini-basketball court Second Floor Plan 'TWO FITNESS STUDIOS for youth arid adult wellness programs,both high and low impact 'ELEVATED WALKING TRACK,three lanes, 1/8 mile 'PERSONAL FITNESS ROOM for massage therapy and fitness counseling 'PROGRAMS TO MEET EVERY NEED including aerobics, yoga and other fitness classes; children's activities and programs;family fun nights and special events;teen programs;and acrive older adult programs ix a ' Platte County Community Center - South / Parkville, Missouri r-t-r , — . , alymeitrrraTw-c� my l A' u _ I I wnnm `aaRNa1j ' T :. CM jai Mt IIII �a114 *i1 0 .m, - e.II .a ,. __ OS E • i = VM rh -7 • !IC0.N I *• / . ta et Facility Design and Construction Do's and Don'ts • Consider community partnerships to achieve common goals;school disnicts,other municipalities,recreation diuriets, YMCA's,and other nonprofit organizations may be interested in all or a portion of your project;keep dialog open • Place as many outlets as you can on your fitness floor,you will always need more • Include space for cable and dam hook-ups in your fitness floor boxes • Be careful with concrete floors,especially stained concrete(color and textures not often consistent;can be hard to clean) • Make sure that windows and skylights have proper tinting for glare reduction;especially in pool enclosure • Build double door entrances for supply and equipment deliveries. • Allow adequate sound system throughout facility,with separate controls In each major area especially for emergency sirens Y Mi 15 •w,•.w.�.'ea Platte County Community Center •• South / Pur1tvikb, Missouri • Make sure you have enough money in the budget for pre-opening marketing....very important to your success • Acquire at least 10 acres if possible;keep future community needs end expal:aion irk mind 5,10,20 years down the road • Always do proper market research about YOUR community;do nor just rely on what works in ocher centers or national Fiends • Do a scientific citizen survey and ask good question about what people want,will use,and will pay for • Allow adequate staling hiring period-ample mining before opening imperative- • Budget for Grand Opening events,including soft opening for charm members if possible- Great for public relations and good pre•taaining for waif • Make sure to allow adequate&roper space. • Keep emergency operations in mind;will your facility be a shelter in rimer of a comnrauniry cries and do you have beck-up power supplied and emergency resohves • - Keep residents and council members informed with regular written updates during process • Keep media informed during planning and construction proce w conduct"hard had tours" • In pool area,be sun:to allow adequate deck space for changing lights Sc'pat can get a lift ins the required areas. • Don'r forget a budget for si;nage-not just an afterthought;keep signage consistent throughout facility • Allow lighting for flag pole-if your flag stays up overnight It roust be lir- • Carefully consider construction delivery reed-mi construction management cen save money bur is much more demanding on staff time and requires good oversight along with project manager a Make sure Char coricraceors provide all manuals,warranties,training guiles,and subcontractor contact information at end of project • Higher tech is not always better,especially in HVAC conrnol sysrenus;be as simplified as possible for staff to opetae- • Make sure there is a fair amount of public space in lobby and"coffee arms"for informal meeting and networking;do nor over do it as this is non-programmed space but imporrent non-the-less • Prepare yourself and budget for many inonths of after opening repairs,punchlist items and ongoing system and equipment adjustments;its new,bus not perfect • Locker roams are getting smaller and smaller as more users are showing up ready to work out end showering at home;don't overbuild • Schedule additional staff during first few inrondts of opening for ongoing training,extra facility supers.ision,pass/membership sales,endless facility tours,and general troubleshooting. • Accent your facility with traveling art or art on loan programs. • Bc prepared for constant staff motivation,especially the first six months after opening. Very stressful and hectic time period- • Bc f exibk, You will alter our riles and policies often ro fir needs of your facility. What may have worked for other facilities may not work at yours. Don't be set in stone. • Do nor use carper in locker rooms,d Le it best;carpet OK in wel loess areas • Carefully choose gymnasium and aerobic room flooring,wood(maple)is nice bur expensive to maintain and costly to repairlreplace if it gets wet or damaged(which can happen too easily) NOMA NMNN, CITY OF PALM DESERT ya X : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 2, 2008 Subject: Construction of the Parks Inspectors Work Area In September 2006, Staff and Prest Vuksic Architects began a redesign of the Parks Inspectors work area. The project would involve the remodel of the existing work and lunch area that Parks Inspectors use on a daily basis. The current work and lunch area houses tools, repair parts, paper goods, and pesticides along with a small break area. The new design would relocate tools, pesticides, and repair parts to outside storage containers located in the enclosed area behind the dog park. In July 2007, the Parks Maintenance Workers were reclassified into Parks Inspectors. In addition to a reclassification, a new Parks Inspector was added to our work force for a total of five Parks Inspectors. With the reclassification, Staff is required to be in computer contact with landscape maintenance contractors, and keep detailed records of work performed. The new design would provide individual work stations that allow Staff to complete their daily paperwork and work related computer access. The new design would also house the central irrigation computer now located in City Hall. Roll-up garage doors will be removed and sealed to eliminate the current rodent infestation of the area, and conventional doors will be installed. The limited air conditioning unit will be replaced with a central air conditioning unit. A new security alarm system will be installed to match the system used in City Hall. In August 2008, the plans for the new design were approved by the Building and Safety Department. On July 28, 2008, the City requested proposals for the office remodel, and on August 15, 2008, bids were opened and the lowest responsible bidder was identified. Staff will be presenting the bid outcome and recommend the award of the remodel contract. CITY OF PALM DESERT PARKS AND RECREATION nor INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 2, 2008 Subject: 1-10 Bicycle Path On August 21, 2008, Phil Joy, Associate Transportation Planner; Aaron Kulp, Associate Engineer; Kevin Swartz, Associate Planner; and myself met to evaluate the proposals of six consultants willing to complete a feasibility study of the 1-10 bicycle path between Washington Street and the Agua Caliente Casino. Staff evaluated proposals in the following categories: • Qualifications of the Firm • Management Approach • Technical Approach • Completeness of Proposal Staff felt that one of the firms evaluated met all of the criteria necessary to complete the feasibility study. Staff will be contacting the firm to discuss cost and availability. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\Sept 2\Commissiom Report 1-10 bike path.doc �' � CITY OF PALM DESERT : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 2, 2008 Subject: Palm Desert Spay and NeuterNaccination Clinic The City of Palm Desert, in conjunction with the Riverside County Department of Animal Services is planning a spay and neuter and vaccination clinic. Code Enforcement is heading up the event with assistance from Parks and Recreation. The event will be held at the Community Park on October 18, 2008. It's in the center of Palm Desert, people know "Palm Desert Middle School," and they can set up the spay/neuter bus in the parking lot. The vaccination clinic will be held from 10:00 a.m. to 2:00 p.m. The spay and neuter clinic will likely be all day. People will have to call to make an appointment for spaying or neutering. We'll have fliers finalized soon. We are waiting for Riverside County to confirm everything. The event will be placed in the October edition of the Brightside as well. Ms. Angelica Chavez has put together a tentative flier that we will update once County confirmation is received (see attached). We can post fliers at the dog parks and have the Recreation Center, YMCA, and park ambassadors hand them out. I believe that the County might be doing one as well. Staff will continue to work with Code Enforcement and the County to finalize all details. We just wanted everyone to be aware of the event and date! 4d4r4d � 45! . td '4r4d � . td4r4d4r 4d ;114r4d4d � z,,r4r . 44 4d 4 . td 4d '''N��~ CITY OF PALM DESERT ..itd / l �� PARKS AND RECREATION DEPARTMENT .,, 4d b = mi. A, & 4 Volt Aii a�-01". �''' COUNTY OF RIVERSIDE DEPARTMENT OF ANIMAL �,I� ..........• �,^ SERVICES ^ 4d PALM DESERT SPAY & NEUTER/SHOT CLINIC 4d 4d 4 SATURDAY, OCTOBER 18, 2008 4d 4d 10:00 a.m. — 2:00 p.m. 4 b bb/ PALM DESERT COMMUNITY PARK V I� 4d (MAGNESIA FALLS & PORTOLA) 4 4d . . g Vaccines: ' d �r �^ `Vd Rabies $ 6 `_ b DA2PPV $9 bti b Bordatella $6 Iff 4 FVRCP $7 � b FELV $10 b iiwi. 4 AVID Microchipping $15 4 4d 4 4 4 ) fi/ pip7 LIMITED FREE SPAY & NEUTER. fib/ `� FOR MORE INFORMATION 4 b AND TO MAKE AN APPOINTMENT, CALL zb ,�� SCOTT RIVES,INTERIM MOBILE SPAY & NEUTER CLINIC fi`� ` COORDINATOR AT (951) 538-3497. e c b 41,__L,..-;__ No appointment necessary for dog and cat vaccines. 4 444444 4 4 4 4 4 44444444444444