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HomeMy WebLinkAbout2008-06-17 PRC Regular Meeting Agenda Packet ""� •" •. CITY OF PALM DESERT .r• )04 r PARKS AND RECREATION COMMISSION 1141 r AGENDA b �ti '• Tuesday, June 17, 2008 — 8:30 a.m. %% 6� Administrative Conference Room r•.r4rQ-a;;.gyp 3-164%.• I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JUNE 3, 2008 IV. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. V. PRESENTATIONS A. SUMMER PROGRAMS: FAMILY YMCA OF THE DESERT VI. NEW BUSINESS A. SOCCER GOAL ANCHORS Discussion and recommendation on alternative anchors for the soccer goals at Hovley Soccer Park. B. FIELD RESERVATIONS Discussion and recommendation to not schedule soccer fields or allow usage on Sundays. VII. UNFINISHED BUSINESS - None PARKS AND RECREATION COMMISSION AGENDA JUNE 17, 2008 VIII. REPORTS AND UPDATES A. HAYSTACK PARK DRAINAGE B. PARK ASSIGNMENTS C. AMPHITHEATER UPDATE D. BUDGET UPDATE E. LAGOON MAINTENANCE CONTRACT F. STATE OF CALIFORNIA GRANTS G. TRAIL KIOSKS H. SANTA ROSA AND SAN JACINTO MOUNTAINS TRAILS MAPS IX. COMMISSIONER COMMENTS X. ADJOURNMENT l hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 12th day of June 2008. Monica Loredo, Recording Secretary 2 G:IDevServicesWfonica LoredolWord DatalParks&Rec Agendas12008 Agendast6-17-08.a.docx CITY OF PALM DESERT �'•� PARKS & RECREATION COMMISSION f 4r11` • • . PRELIMINARY MINUTES °� - - JUNE 3, 2008 CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Excused Absence: Chairman Gerald Dawson Commissioner Terry Schukart Vice Chair Michael Barnard (Schukart on LOA) Commissioner Phill Babcock Commissioner Roger Dash Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Julie Munson Staff Present: Robert Spiegel, Mayor Pro Tem Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Monica Loredo, Administrative Secretary III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM MAY 6, 2008 Minutes of the Parks and Recreation Commission meeting of May 6, 2008, were approved as submitted. Motion moved/seconded by Guyer/Barnard and carried by an 8-0 vote with Commissioner Schukart ABSENT. (Schukart on LOA) B. MINUTES OF THE MEETING FROM MAY 20, 2008 Minutes of the Parks and Recreation Commission meeting of May 20, 2008, were approved as submitted. Motion moved/seconded by 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Hall/Munson and carried by an 8-0 vote with Commissioner Schukart ABSENT. (Schukart on LOA) IV. ORAL COMMUNICATIONS - None V. PRESENTATIONS A. FIRST TEE PROGRAM Ms. Steele introduced Mr. Jan Hagan, Executive Director of the First Tee. Mr. Hagan thanked the Commission for letting him speak. He stated that The First Tee has been in operation since January 2008, and they are delighted to be part of the Palm Desert family. He noted that the Palm Desert Golf Center is centrally located for First Tee's mission. Mr. Hagan informed the Commission that First Tee is a national organization that started approximately 10 years ago. The whole idea of The First Tee was to increase participation in golf. It has the backing of the PGA, LPGA, USGA, and the Augusta National Golf Club. Mr. Hagan communicated that The First Tee was initiated by the World Golf Foundation. As the program began, the national office found that it is more than just bringing kids into the game. They found that through golf they can do much more than just teach the game of golf. By learning golf etiquette and life skills that one needs to play the game of golf; kids are learning important values. Those values include: honesty, integrity, perseverance, sportsmanship, respect, confidence, responsibility, courtesy, and judgment. These are values everyone needs in order to be successful in life. So not only are the kids learning golf skills, they are also learning the core values and life lessons. Mr. Hagan stated that he came to the program as a retired high school principal from San Diego. What interested him after coming to the Coachella Valley was to learn how to play golf. He was not a golfer, but wanted to learn and went to the Palm Desert Golf Center. He then learned of the program and wanted to be a part of it. Mr. Hagan showed a DVD with a piece on the grand opening of The First Tee program. He had Ms. Teal Guion hand out materials that give more background information on the program. He noted that the SCGA has been very supportive of the program in the Coachella Valley, and donated a $10,000 sponsorship and fellowship grant. He briefly went over some of the materials. He stated that their intent is not producing the next Tiger Woods, but to produce the next successful person in life. 2 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Mr. Hagan commented that half the kids in the program are from Palm Desert. He mentioned that they serve kids throughout the valley, but by being centrally located in Palm Desert, they have been able to bring kids in from Desert Hot Springs, Indio, and beyond. He continued to show another clip from the DVD. Mr. Hagan introduced Ms. Teal Guion, Assistant Director of Programming. Ms. Guion communicated that she is from Palm Springs, born and raised. She has lived in the desert her whole life, but went away for college on a golf scholarship. She played on the boys' team at Palm Springs High School. Ms. Guion went to BYU on a scholarship. She played golf at BYU, and also played golf at Long Beach State and on a couple of mini tours. Ms. Guion came back to the Coachella Valley and got a job working as an assistant pro at Mission Hills Country Club. She then heard of The First Tee, and was very interested in working with the kids. She explained that they make the program fun and interesting for the kids, and try not to over teach them. Mayor Pro Tem Spiegel asked what happens when a kid does not have $100. Ms. Guion responded that they try to make accommodations so that all kids can participate. She noted that the only reason that they have the $100 fee is so that there is some accountability from the parents. Mr. Ford, Coachella Valley Recreation and Park District (CVRPD), asked Ms. Guion to explain what the $100 includes. She communicated that the $100 fee includes a membership to the facility. The kids are able to play at the facility at any time. The kids are also able to use clubs that they have available. In addition, they have balls donated that they can use if needed. Mr. Van Tanner, Planning Commissioner, asked Ms. Guion how many members they currently have. She answered that they have 110. Mr. Tanner asked how many members they are set up for. Ms. Guion replied that they are set up for 500 more. They would like to be the biggest and the best. Mayor Pro Tern Spiegel inquired if there is a problem with a lack of transportation. Ms. Guion responded that there is. She noted that they have two vans that were donated. They are currently picking up kids from Lincoln Elementary School and driving them to the facility. Mayor Pro Tern Spiegel inquired about the kids in Coachella and Indio. Ms. Guion replied that they need to move toward the east end of the 3 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 valley. They are presently picking up kids from Indio Middle School. She stated that they need to mushroom a little. Mr. Hagan mentioned that kids from the program participated in an event that occurred at Sun City. They had a little bit of a challenge getting the kids there, but managed to get everyone there. He noted that as they grow, one thing they will be looking into is transportation. Mayor Pro Tern Spiegel asked if they have planned any fundraisers. Mr. Hagan replied yes. He stated that they have an advisory board that recently formed, which has a good representation of people throughout the valley. They not only represent the world of golf, but they also have three bank presidents that are on the board. They are there to help figure out how to sustain The First Tee program. Mr. Hagan noted that they have an outreach program planned through the local schools. Mayor Pro Tern Spiegel mentioned that he spoke to the people at Desert Willow, and they are interested in getting involved. Mr. Hagan thanked Mayor Pro Tern Spiegel for the contact information. Mr. Hagan stated that they have been trying to build relationships to spread the word about The First Tee. He mentioned that they have a partnership with KMIR, who has been helping to promote the program. Through their sales department, they have arranged for a public service announcement sponsored by Desert European, specifically Desert Maserati. He showed another clip (commercial) about The First Tee program sponsored by Desert Maserati. Mr. Hagan ended his presentation by saying that their goal is to have one of the nicest chapters of The First Tee in Palm Desert. He thanked Mayor Pro Tem Spiegel, Mr. Ford, Mr. DeWitt, and everybody in Palm Desert that helped bring this program about, and thanked the Commission for their time. Ms. Guion handed out First Tee hats. The Commission thanked Mr. Hagan and Ms. Guion. Mayor Pro Tern Spiegel asked Mr. Hagan if they are working directly with the school districts. He replied that they are, and mentioned that the National School Program is a component of The First Tee. The intent is to bring The First Tee experience into the classroom. With Coachella Valley School District, they have agreed to have 14 of their elementary schools include First Tee programming. He noted that the equipment is on the way there, and the teachers and staff have been trained. They hope to have the program under way by fall. He stated that at Desert Sands Unified School District they had two schools with pilot programs. At Indio Middle 4 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 School and Lincoln Elementary School, they have an after school program that is being provided by two instructors that are trained with First Tee. They are looking to expand the program to ten schools in the fall. He mentioned that they have an application in with the State of California through the ACES after school program to provide funding to be able to bring the kids into The First Tee program. Commissioner Munson asked Mr. Hagan if they have talked to the golf coach at Palm Desert High School. He responded no, only because they are new and have not made all the connections yet. B. COACHELLA VALLEY RECREATION & PARK DISTRICT SUMMER CAMP Ms. Steele introduced Ms. Nicky Pitman, Camp Services Director from CVRPD, to present the summer camp provided by the district. Ms. Pitman stated that she started with CVRPD in December 2007, with the Camp Services Director position opening in January. She has been very busy putting programs together. She stated that the district has a new camp called," Yeahiwannagothere!" that will be held at Christian School of the Desert (CSOD) in Bermuda Dunes. Ms. Pitman disclosed that her background is camps. She was born and raised in day camps and at overnight camps. Her first job was as a camp counselor through a community center in Los Angeles. From there she moved on to an acting career and a teaching career. She stated that she loves kids, creativity, and anything that has to do with the outdoors. Ms. Pitman stated that she is very excited and fortunate to have the position with the district. She handed out the camp brochure to the Commission. She noted that the summer camp runs for three, three-week sessions for the whole summer (June 16 through August 15). Each session has an overall theme. For example, first session is "Star & Stripes," which will include activities that have to do with movies. She mentioned that they are also going to have other specialists coming to camp such as archery, calligraphy, improv, art specialists, sports specialists, and a multi-cultural sports specialist with lots of programming. She stated that they chose CSOD, because besides being centrally located, the campus offers a facility that can provide a day camp community feel. It has two outdoor fields, an air conditioned gym, a pool on campus, and five classroom spaces that they can utilize. Since it gets very hot in the desert, they hope to do most of the physical programming in the morning, and in the afternoons have programming in the gym. Ms. Pitman communicated that camp is very much like The First Tee. They are trying to give kids a life enriching experience that they can use in camp and outside of camp. She also mentioned that they are also 5 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 going to work on giving back. They are going to have some activities that will give back to a charity. She commented that the district is going to continue to offer programming at the Palm Desert Community Center. They will also be providing transportation between the community center and camp Yeahiwannagothere! in Bermuda Dunes. Ms. Pitman mentioned again that it will be a pilot year for the camp, and they hope to build up and offer transportation services from all around the valley. She noted that currently 30% of participants are from Palm Desert. She mentioned that they have seven programs that can be applied to the California Children's Outdoor Bill of Rights. Camp is from 9:00 a.m. to 4:00 p.m., and extended care is provided from 7:30 a.m. to 9:00 a.m. and 4:00 to 6:00 p.m. for working parents. Since the camp is a pilot program, they are going to offer extended care for free. Ms. Pitman mentioned that if anyone from the Commission is interested in visiting the camp to please let her know in advance. Commissioner Babcock clarified if the cost per child is $300. Ms. Pitman responded that the cost is $300 per child, per session with each session being three weeks long. They also provide a snack in the morning, mid- morning, and for the kids that are staying for extended care. The kids are also provided with swim lessons, well trained staff, and specialists. Commissioner Babcock inquired if there is another facility for those kids that do not have the money. Ms. Pitman responded that there is not, and explained that the camp is a new program. She mentioned that the district does have a not-for profit program that she may be able to work with next year. She noted that they did provide a $25 discount for parents that signed up before May 23. Commissioner Housken asked how many kids can be accommodated. Ms. Pitman replied that with more rental of classroom space they can accommodate 150 kids. They are shooting for 50 to 75 kids this summer. Mayor Pro Tern Spiegel asked if they knew how much the YMCA charges for their camp. Ms. Pitman responded that it depends on the program. There are programs that run from $150 to $450. Commissioner Guyer asked if they could subsidize Palm Desert residents similar to Desert Willow. Mayor Pro Spiegel interjected that the camp is not a City program, but a district program. Ms. Pitman noted that with the district, everyone is their resident. She mentioned that they will have a blog to open communication with the community. It helps parents know what their kids did for the day in camp. 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 The Commission thanked Ms. Pitman for her presentation and for getting the program up and running. VI. NEW BUSINESS A. SUMMER 2008 PARKS & RECREATION COMMISSION MEETINGS Discussion and recommendation concerning the summer 2008 Parks and Recreation Commission meeting schedule. Chairman Dawson stated that Staff's recommendation is to have a meeting July 1 and August 20, and not meet for July 15 and August 6. He asked the Commission if they had any comments. Commissioner Dash asked if the schedule is consistent with the City Council meetings. Mayor Pro Tem Spiegel answered yes. Commissioner Guyer moved to accept Staff's summer meetings recommendation. Vice Chair Barnard seconded the motion and carried by an 8-0 vote with Commissioner Schukart ABSENT (Schukart on LOA) B. GUS MACKER 3-ON-3 NATIONAL BASKETBALL TOURNAMENT Discussion and recommendation for the Commission's support of the basketball tournament. Ms. Steele introduced Mr. Craig DeWitt, CVRPD, to present the 3-on-3 National Basketball tournament, and to request that the Parks and Recreation Commission support the City's participation. Mr. DeWitt informed the Commission that the agenda includes a brief description of what the Gus Macker is all about. He explained that the Gus Macker is the original 3-on-3 basketball tournament in the United States. It was founded in 1974 by two brothers, Scott and Mitch McNeal, in a little town in Michigan. Gus Macker is the nickname for Scott McNeil. He stated that the Gus Macker organization is in Michigan, and mostly active in the Midwest and east coast with some activity west of the Mississippi but they hope to build that. Mr. DeWitt mentioned that he ran a Gus Macker tournament in Illinois for 13 years. Their first year in Sterling, Illinois, a town of approximately 20,000 to 25,000 people, they had 175 teams (smaller event). As they grew and built over the next thirteen years, they had tournaments of 1,600 teams with four players per team. He calculated over 6,000 players in a town of 25,000 people, and a spectatorship of 30,000 people for the weekend. He stated that this event has great 7 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12008 Minutes16-3-08.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 potential for a lot of draw from a lot of different places of the country. Mr. DeWitt stated that the district would like to hold the Gus Macker National Championship event in Palm Desert. Gus Macker has 50 local tournaments throughout the country, with most being east of the Mississippi. He noted that the tournament is set up for ages 10 to whatever age; men and women. They hope to have two events. One is the National Championship event, and the other being a local tournament. That would mean two tournaments going on in the same place. He anticipates the national tournament would bring 175-200 teams and 175 teams for the local tournament for total of 375-400 teams, which would be approximately 1,600 players. He mentioned that they have been able to get great rates from hotels (Holiday Inn, Best Western, and Embassy Suites). He stated that one reason that Gus Macker is interested in coming to the desert is because of his history with the Gus Macker Tournament that he ran in Sterling. They are excited to have the Gus Macker in California. He mentioned that he and the Gus Macker representatives toured the El Paseo location, and their jaws dropped when they saw the location. Mr. DeWitt stated that he is requesting that the Commission write a letter in support of the Macker with a contribution from the City in the amount of $30,000 to help the district with the event, and also assist the District with City services such as police and street services. The event is scheduled for the weekend of October 11 and 12, which is the same weekend of the Suns and Nuggets game. They are also having a concert with the band War the same weekend. He mentioned that they anticipate the crowd to be 4,000 to 6,000 people here for that weekend, if they have the 400 teams. Mr. DeWitt stated that they presented the Gus Macker to the El Paseo Retail Group, and they were thrilled and passed the event unanimously through their Board. The El Paseo Group will also be writing a letter in support of the event. Commissioner Hall asked where the event will be held on El Paseo. Mr. DeWitt responded that the space needed would be from Portola to San Pablo, but not necessarily need to be at that spot. That is the amount of space that would be needed. Commissioner Hall inquired if the event would be on the street. Mr. DeWitt replied yes. He explained that the Gus Macker ships all the equipment that would be used and they use duct tape to tape off the dimensions of the court on the streets. The street is a very typical location for the Macker, but El Paseo is not. They is why they are excited about having the tournament in a place where flowers are blooming, palm trees are swaying, and the mountains in the background. 8 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Commissioner Guyer asked how many courts have to be set up for that many teams. Mr. Dewitt responded that approximately 32 depending on how the brackets turn out. Commissioner Guyer asked if the street is level enough for the event. Mr. DeWitt replied that one side of the street is and the other is not. Commissioner Guyer inquired if both sides of the street need to be closed. Mr. DeWitt responded that they do not know that yet. It depends on what the City decides. Ms. Steele interjected that they have also met with Pat Scully, Senior Management Analyst/Special Events Coordinator, and she recommended closing the whole street for emergency services that might have to get through, and it would also make things easier for the tournament. Commissioner Guyer voiced his concern that there would not be enough room. Mr. DeWitt replied that there is enough room, especially if both sides are closed. Commissioner Guyer asked if that would include the 4,000 spectators sitting in chairs along that block. Mr. DeWitt answered that the four blocks should be enough. Commissioner Guyer asked if the City could somehow get involved in transporting people to the tournament. Mr. DeWitt responded that the hotels are not too far, but they can work on the details. Commissioner Housken inquired if the game is played on a full court or half court. Mr. DeWitt replied that they are half courts, which would be 32 half courts. Commissioner Housken asked if the teams from the local tournament go on to the national tournament simultaneously. Mr. DeWitt responded that it is two separate tournaments this year only because it is the first to be held here in the desert. Commissioner Babcock asked where the Commission fits in. Mr. DeWitt replied that the Commission fits in by supporting the concept and agreeing to write a letter to the Marketing Committee supporting that the Gus Macker be held on El Paseo with the contribution that was suggested. 9 G.IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Ms. Steele interjected that the district would need volunteers to assist them throughout the weekend. Mr. DeWitt added that the district would coordinate the volunteers. Commissioner Hall commented that she lived in Belding, Michigan, at one time. If they have this type of tournament in Belding, it could definitely be held in Palm Desert. Mr. DeWitt commented that Belding only has a population of 2,500 and home for the Gus Macker with their largest tournament having 5,000 teams there. Vice Chair Barnard stated that he is surprised that the El Paseo merchants would support the tournament especially since they complain about the golf cart parade. Mr. DeWitt admitted that they were surprised too. Vice Chair Barnard asked Mr. DeWitt where else the district is trying to get money from besides the City of Palm Desert. He answered that he asked some people up front for significant contributions, but have not been successful. He stated that once the location is set, it would be a lot easier for them. He also noted that the marketing person with the El Paseo group mentioned to him that she can help find sponsorship. Mr. Tanner inquired what the demographics of the people that come are, and do they spend money. Mr. DeWitt replied that they do spend money. He mentioned that the Gus Macker surpassed Mother's Day weekend for food and retail in Sterling. Commissioner Housken inquired if the Gus Macker plans on hosting the event in the desert for coming years if it goes well this year. Mr. DeWitt replied that they are interested in making a single location for the National Championship that has a long term affect for some the players and families that could plan in advance. Commissioner Housken suggested approaching Indian Wells and Rancho Mirage for some type of sponsorship if they plan on hosting the event in Palm Desert for the coming years. Mr. DeWitt commented that more people they get supporting the event the better. Commissioner Guyer asked if the event is a fundraiser for charities in their local tournaments and does the national tournament do that also. Mr. DeWitt responded that there would be little contribution from the Macker, but it is their role to make it a charitable event and get more sponsorship. 10 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Commissioner Hall moved to write a letter in support of the event and move forward with requesting the $30,000 with the City's services. Commissioner Munson seconded the motion and carried by a 7-1 vote with Commissioner Babcock voting NO and Commissioner Schukart ABSENT. (Schukart on LOA) VII. UNFINISHED BUSINESS - None VIII. REPORTS AND UPDATES A. BASEBALL STORAGE BOX INSTALLATION Mr. Niemczak reported that the Palm Desert Youth Sports Baseball requested that the City install storage boxes for helmets and bases at Freedom Park. Staff met with them to identify what type of boxes to install. Staff purchased the boxes and installed them. He noted that the agenda includes photos of the boxes. Chairman Dawson asked if the boxes are locked. Mr. Niemczak replied yes. He explained that the group would usually have to retrieve the bases from the snack bar storage, and place them on the playing field. With the boxes now in the dug out, it has made it a lot easier to take care of business. B. HOVLEY SOCCER PARK CLOSING Ms. Steele stated that the closing of the Hovley Soccer Park happens annually during the summer. It will be closed to the soccer players from June 1 through the end of July. She noted that the restrooms are kept open for those who walk through the park. The disc golfers and park ambassadors have been requested to contact City Staff if they see any organized sports or groups on the fields so that they can ask them to leave. Maintenance is critical and needed due to the amount of usage that will occur in the fall. Commissioner Munson asked if groups have been given a heads up. Mr. Niemczak replied that there was a meeting with the district and the users, and Staff let them know of the park closing. Commissioner Babcock clarified if the whole park is closed. Ms. Steele responded that it is only closed for soccer. Mr. Niemczak stated that they are going to re-sod the worn areas, top dress, level the entire field, and redo the irrigation. 11 G.IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Commissioner Guyer asked if the maintenance was done last year. Mr. Niemczak replied no. Commissioner Housken inquired if the nets are removed from the field. Mr. Niemczak replied no. Staff moves the nets temporarily to sod the area. Commissioner Housken commented that if the nets are removed, people are discouraged from using the fields. Commissioner Munson stated that she thought the nets were installed so that they are not moveable. Mr. Niemczak responded that Staff anchored the nets at one time, but users get on top and pull them down and pull out the anchors. Commissioner Munson stated that the anchors have to be addressed due to safety issues. IX. COMMISSIONER COMMENTS Chairman Dawson requested that the Commission fill out the form in front of them regarding the format in which to receive the agenda and return to Ms. Loredo. Commissioner Dash commented that he thought the study session went well, and thanked City Staff for the Power Point presentation. He recalls that two of the Council's concerns were scheduling needs of College of the Desert (COD), and the budget where the City could not afford two pools. He noted that Councilman Ferguson removed that concern, and now they are locked into two pools. Commissioner Dash commented that his concern is the location. He stated that he has the feeling that they are still discussing about one location to build the pool for the family and the family recreation center with COD that would be housed at the Civic Center Park. He is wondering if it is a wise thing to do, and should they forget about the north sphere as a possibility. He mentioned that someone stated something about attaching the pool to an existing building. If that is done, there are constraints of creativity for any architect. He commented that he liked the idea of listing the things that the Commission wants, give it to the architect, and give a description of what kind of building they want and the architect was free to go. But when you start patching one building into another, you start to reduce flexibility. He stated that Palm Desert has been first class all the way, and he would hate to see the direction change to just put something together since money is no longer a concern. 12 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Vice Chair Barnard agreed with Commissioner Dash. He felt that there was a lot of great discussion, brain storming, and talk about 20 years down the road. He felt there was talk about doing something at the Cal State campus and Councilman Kelly talked about putting a big park next to the proposed new Sheriff's station. Vice Chair Barnard stated that he would hate to settle for something that came up at the end of the meeting because everyone wanted the meeting to end. He stated that he would hate for the Commission to make such a huge decision, and not be able to make a great complex as Commissioner Dash mentioned. He noted that when you split up facilities, you lose continuity. He feels that they really need to think of what they want, and not settle for less. Commissioner Dash voiced his concern with logistics. The Civic Center Park is busier than any other facility so there would be more congestion, and parking would be horrendous. He suggested that a dual assessment is done with locations, and come up with some comparisons of where they are currently considering and other locations. That is all he is asking instead of rushing into something. Commissioner Babcock stated his concern working with school systems. Ms. Steele commented that Mr. Greenwood, Director of Public Works, immediately started to draw during the study session. Ms. Steele displayed a drawing of the Civic Center Park, San Pablo, and COD. She briefly went over the design, which would involve rerouting traffic. She stated that she has a meeting scheduled with Mr. Ortega, Mr. Croy, Mr. Greenwood, Ms, Aylaian, Mr. Niemczak, and her to get a game plan together. Commissioner Guyer asked when there is going to be a meeting with COD to see if the land is available. Ms. Steele replied that she has a call into Mr. Schukart. Commissioner Guyer commented that the City was going to share the pool with COD. COD was going to give up an acre, and the City would share the pool with them. He asked what the City is now offering them to get seven more acres. Ms. Steele pointed to the street and some land and explained that it belongs to the City. The City is not requesting for seven acres, the City is down to maybe five. She noted that the City is still having conversations with COD. Commissioner Guyer commented that the City is requesting for COD to give up their last piece of land. He does not think they are going to want to do that. 13 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 Ms. Steele noted that the drawing in the Power Point Presentation came from COD. The drawing indicates 6.5 acres. COD is attempting to work with the City, and she noted that Staff did meet with them prior to the study session. City Staff will continue to work with COD. Commissioner Guyer asked if the driving range is part of COD's Golf Turf Management Program. Mr. Niemczak responded that the driving range is run privately, and by the way it looks, he hopes it is not part of their program. Ms. Steele stated that if a design team is brought in, the team would look at the feasibilities of all sites. She also mentioned the there will be several persons from City Staff, City Council, and the Commission attending Facility Design School in August. The school will have very valuable information. Commissioner Babcock inquired if there would be more than one architect to come up with a design. Ms. Steele briefly explained the Request for Qualification process. Ms. Steele noted that she and Mr. Niemczak visited a pool at Trilogy, and was surprised that the outdoor pool was so shaded, which made it very cool. Mr. Croy clarified that there are two groups involved. One group will come in that would help the City put together a program (location and costs), and the second group is the design/review group, which will go through a RFQ based on the most qualified. Commissioner Hall commented that everything the Commission requested as far as the components were accepted by the City Council. At this point, they should all be happy, and that they are heading in the right direction. Commissioner Housken asked Chairman Dawson and Ms. Steele how the Master Plan seminar went. Ms. Steele responded that they did not attend, and would report later. Commissioner Munson thanked the district for all the information they provided. 14 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 3, 2008 X. ADJOURNMENT Upon motion by Vice Chair Barnard, seconded by Commissioner Guyer, the meeting was adjourned at 10:22 a.m. Monica Loredo, Recording Secretary 15 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes16-3-08.min.docx NMNN, CITY OF PALM DESERT ya ----N : PARKS AND RECREATION 1'.�' rs 4.... STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Summer Programs — Family YMCA of the Desert Mr. Dallas Williams, Program Director, Family YMCA of the Desert, will be present to provide an overview of the programs that will be offered during this summer. Attached is a press release from Ms. Alison Elsner, describing recent activities occurring at the YMCA. A. NEWS RELEASE For Immediate Release Contact: Alison Elsner 760-320-6430-work, 760-413-5053-cell, June 9, 2008 760-320-1679-fax, aelsner(a�desertymca.orq ** Sign Up Soon!** YMCA SUMMER CAMPS TO SET WORLD RECORD FOR FUN! -Kids Learn About Animals, Art, Magic, Movie-Making, and So Much More (Palm Desert, CA. and Palm Springs, CA.) The Family YMCA of the Desert will be offering a wide variety of summer day camps and resident camps at both the Palm Desert YMCA and the Palm Springs YMCA for boys and girls ages 5 through 14. Day camps at both locations will run weekly from June 16th through August 29th, with specialty and resident camps being offered during designated weeks. YMCA summer camp is a valuable way for kids to participate in enrichment programs that allow them to be creative, stay fit, learn new things, and make friends while school is out of session. Day camp attendees are asked to bring a lunch and a snack each day. Financial aid is always available to allow kids to attend camp who would otherwise be unable to participate due to financial limitations. Campers also have an opportunity to "earn" their way to camp by selling YMCA toffee peanuts. The YMCA "Send a Kid to Camp" drive is currently taking place, and donations and contributions towards scholarships for campers are greatly appreciated. Please call 760-341-9622 for more information on the "Send a Kid to Camp" drive or regarding financial aid for YMCA Summer Camp. Palm Desert YMCA Day Camp Information: Palm Desert YMCA Camps are available for kids 8 - 13 years of age (exceptions are Beach Trip and Movie Camp) and will take place at the Palm Desert YMCA at 43-930 San Pablo Avenue in Palm Desert, next to Civic Center Park. Each day, Monday through Friday, camps will run from 7:30am — 5:30pm, and parents or guardians are asked to provide transportation to and from the Palm Desert YMCA for children attending camp. Please call 760-341-9622 or visit the Palm Desert YMCA as soon as possible to register. Day Camps Offered: Planet Lego (June 16th — 20t" and July 21st— 25th) Survivor Camp (June 16th — 20th) Sports Camp (June 23rd — 27th) Project Runway (June 23rd — 27t" and August 18th — 22nd) Theater Production (June 30th — July 11th)*2 week camp Y Builders (June 30th — July 3rd) Comic Book Workshop (July 7th — lit ) Beach Trip (July 15th — 17th) *3 day camp Harry Potter School of Magic (July 14th — 18th) Movie Camp (July 21st — 25th) Game Show Camp (July 28th — August 1st) Cooking Camp (July 28th —August 1st) Mad Scientist Camp (August 4th — 8th) Circus Camp (August 4th — 8th) Art Camp (August 11th — 15th) Music Video Camp (August 18th — 22" ) Best of Summer Camp (August 25th — 29th) Weekly Fees: Members $160 / Non Members $190 Exceptions: Beach Trip: Members $120 / Non Members $150 Theater Production: Members $300 / Non Members $340 Palm Springs YMCA Day Camp Information: Palm Springs YMCA Camps are available for kids 5 - 14 years of age and will take place at the Palm Springs YMCA at 3601 E. Mesquite Avenue in Palm Springs, next to Demuth Park. Parents or guardians are asked to provide transportation to and from the Palm Springs YMCA each day for children attending camp. Please call 760-320-6430 or visit the Palm Springs YMCA as soon as possible to register. Day Camps Offered: Traditional Day Camp (June 16th — August 29th) *weekly 7:30am — 5:30pm each day (different themes each week with field trips every Thursday to the Coachella Valley Preserve,The Living Desert, Andreas Canyon, Palm Springs Air Museum, Palm Springs Aerial Tram, Big Bear Lake, and others to be announce; also twice weekly swim outings.). Weekly Fees: Facility Members $90 / Program Members $95 / Non Members $105 CSI Critter Camp in partnership with SPCA Animal Samaritans (June 23rd — 27th) 8:30am — 12:30pm each day Weekly Fees:Facility Members $80 / Program Members $85 / Non Members $95 (Child can add-on afternoon care day camp for a small fee) Basketball Camp (June 24th — 26th) *3 day camp 8:30am — 12:30pm each day Fees: Facility Members $80 / Program Members $85 / Non Members $95 2IPage (Child can add-on afternoon care day camp for a small fee) Dance Camp -"From Broadway to Hollywood" (July 7th — 18th) *2 week camp "Musical Theater Intensive" (July 28th —August 15th) *3 week camp Half Day or Full Day Options Available Fees: $150 - $375 depending on membership level, time options, and specific camp selected (Child can add-on afternoon care day camp for a small fee) Resident Camp Information and Schedule (for both Palm Desert YMCA and Palm Springs YMCA): Camp Oakes Dates: June 23rd — 30th Located in the mountains of Big Bear, boys and girls will experience new sights and sounds, work together, and test themselves mentally and physically during this Saturday through Saturday week-long camp. Kids ages 8 — 13 will spend 7 days and 6 nights in 3-walled cabins. Days will be filled with hikes, nature explorations, canoeing, horseback riding, and swimming, with nightly campfires for singing songs, telling stories, performing skits, and making friends. Early registration is encouraged. Fee: Members $450 / Non Members $475. Camp Surf Dates: August 11th — 15th Kids ages 10 — 15 will spend 5 days and 4 nights tent camping on the beach during this Monday through Friday week- long camp. Camp Surf is located on 40 acres of southern California beachfront property tucked away in San Diego. Campers will enjoy a mix of waterfront sports as well as aquatic and land-based activities. They will also learn about sea life and nature while staying physically active throughout the week hiking and surfing. At night, campers will spend quality time around a beach bonfire playing guitar, acting out skits, and sharing stories. Fee: Members $420 / Non Members $460. FAMILY YMCA OF THE DESERT: During 2007, supporters celebrated the 25th anniversary of the Family YMCA of the Desert, which was established in the Coachella Valley in 1982. The Family YMCA is the largest provider of licensed childcare in the valley, with facilities from Palm Springs to Thermal. Nearly 1700 kids and families each day are served at twenty-nine sites, with many opportunities in youth and family programming. The primary focus of the 3IPage Family YMCA is to reinforce caring, honesty, respect, and responsibility while allowing kids to develop social skills, confidence, leadership, and fitness. The Family YMCA is excited to be part of the national YMCA's "American on the Move / Activate America" initiative which strives to collaborate with community organizations to help families live healthier lifestyles and focus on health and wellness. During the past year, special partnerships between the Family YMCA and various local elementary and middle schools within Palm Springs Unified and Desert Sands Unified School Districts were launched to provide free, on-site after school care as part of the state of California's recently enacted Proposition 49 / After School Education and Safety (ASES) Act. Programming at both the Palm Desert and the Palm Springs YMCA locations includes after-school care, fitness center, dance and performing arts, walking and running clubs, graphic arts and computers, basketball and flag football, sports, and fitness, youth and government, karate, gymnastics, senior activities, swimming, and Y Rookies Sports Leagues. The Palm Springs YMCA opened in January, 2004, after transitioning from the Palm Springs Youth Center, and now offers a full variety of programs for children, teens, adults, and seniors. The Family YMCA of the Desert conducts an annual fund-raising campaign to support its financial assistance programs, making YMCA activities accessible to everyone. In 2007, funds raised reached over $500,000 through overwhelming community support. Major YMCA events throughout the year to support programs, childcare, and financial assistance include: the Desert Bicycle Giveaway, an annual YMCA Golf Tournament, and the Hoedown at Sundown. More than one third of the children participating in the YMCA of the Desert programs receive financial assistance, making community support a vital element in the ability to offer help to kids and their families. No child or family will be denied services because of an inability to pay. Van Tanner (President, Desert Empire Insurance Services, Inc.) serves as President of the Board of Directors for the Family YMCA of the Desert, and Rob Ballew is the YMCA's valley-wide Executive Director and C.E.O. Congresswoman Mary Bono (45th district, California) serves as the Honorary Chair. The Board's current emphasis is on continuing and growing childcare and development of a programming at the Palm Desert and Palm Springs YMCAs. The Family YMCA of the Desert is one of 2500 YMCA'S nationwide, all of whom work towards building strong kids, strong families, and strong communities. For more information please visit: http://www.desertymca.org. Wage The Family YMCA of the Desert has two primary locations: Palm Desert/Administrative Offices: Palm Springs: 43-930 San Pablo Av. 3601 E. Mesquite Av. Palm Desert, CA. 92260 Palm Springs, CA. 92264 760-341-9622-phone 760-320-6430-phone For more information regarding YMCA events, activity programs, fundraising, or volunteer opportunities please contact Alison Elsner at 760-320-6430-work, 760-413- 5053-cell, or aelsner@desertymca.org. # # # Alison Elsner Director, Palm Springs YMCA Associate Executive Director, Family YMCA of the Desert 3601 E. Mesquite Av. Palm Springs, CA. 92264 760-320-6430-work, 760-413-5053-cell, allalis@aol.com 5IPage . NEWS RELEASE For Immediate Release Contact: Alison Elsner June 6, 2008 (aelsnerdesertymca.org) 760-320-6430-work, 760-413-5053-cell, 760-416-1789-fax YMCA REWARDS 50 KIDS OF CHARACTER WITH NEW BIKES -Funding Provided by The Coeta and Donald Barker Foundation (Palm Desert, CA.) The Family YMCA of the Desert, in collaboration with the Desert Bicycle Club and The Coeta and Donald Barker Foundation, will once again present new bicycles to fifty kids in need who were selected based on their demonstration of exemplary character throughout the past year. The eighth annual YMCA Desert Bicycle Giveaway will take place at the Family YMCA of the Desert at 43-930 San Pablo Avenue in Palm Desert, CA. on Saturday, June 14th at 3:00pm with kids, their families, community partners, school principals and teachers, Desert Bicycle Club members, YMCA Board members, and civic representatives in attendance. Members of the public are welcome to attend (RSVP is needed in advance by calling Alison at 760-413-5053). **Media are invited and encouraged to attend as special guests! ** Fifty new bicycle helmets are being donated by the Walter Clark Legal Group CEO and YMCA Trustee Walter Clark, and new bike locks are being provided by Desert Empire Insurance Services President and YMCA Board President Van Tanner. Tri-a-Bike will be outfitting the bikes, designed for boys and girls, ages 7 - 13. After assembly by Desert Bicycle Club members, kids will be presented with their new bikes, helmets, and locks. Community and YMCA supporter Nancy Harris, President and Chairperson of The Coeta and Donald Barker Foundation, responsible for generously funding the 50 new bicycles this year and in previous years, along with Foundation Executive Director Joan Damiani, will participate at the presentation and congratulate the children as they proceed through a receiving line while parents take photos and observe from the audience. Special guests will be recognized by Family YMCA CEO Rob Ballew. Mayor and City Council Members from throughout the valley have been invited to attend, as have representatives from Congresswoman Mary Bono-Mack's office, State Senator Jim Battin's office, State Assemblyman John J. Benoit's office, and State Assemblywoman Bonnie Garcia's office. The fifty youth recipients range in age from seven through thirteen years old, and they have been selected to receive bikes based on their outstanding character. Kids receiving bikes are residents of all desert communities (Palm Springs, Palm Desert, Rancho Mirage, Desert Hot Springs, Indian Wells, Indio, La Quinta, Thermal, and Thousand Palms) representing a cross section of the following organizations: • YMCA program and childcare sites • YMCA "ASES" on site school programs in PSUSD and DSUSD • J.C. Penney Palm Desert (part of the JCPenney Afterschool Programs) • Shelter from the Storm • Jordan Outreach Ministries • City of Indio Youth Programs • ABC Recovery Center • Big Brothers Big Sisters of the Desert • Palm Springs Unified School District (PSUSD • Desert Sands Unified School District (DSUSD) • Coachella Valley Unified School District (CVUSD) - including Las Palmitas Elementary School in Thermal, at which the Family YMCA operates a youth enrichment program. The Bicycle Giveaway occurs through the combined efforts of the Family YMCA of the Desert with the Desert Bicycle Club, a recreational organization of 150 members that promotes cycling and serves as an advocacy group for cyclists. Desert Bicycle Club members involved in coordinating the event include: Family YMCA of the Desert— Desert Bicycle Giveaway June 14, 2008 • Doug Winters, Club President • David Firestone, Club Past President, owner of Neil's and J. Russell Fashion and Beauty Center in Palm Desert • Wayne Harvey, Club member and member of the Board of Directors of the Family YMCA of the Desert These Bicycle Club members will make this event possible again this year through their generous contributions of time, effort, and resources. For more information on the Desert Bicycle Club, please visit: http:\\www.cycleclub.com. Van Tanner, President of the Board of Directors of the Family YMCA of the Desert, said, "We so appreciate the generosity of Nancy Harris and The Coeta and Donald Barker Foundation, who continue to support this worthwhile event year after year which has such an impact on the lives of these children. We also appreciate the efforts of YMCA Trustee Walter Clark, and Doug Winters, David Firestone, and Wayne Harvey of the Desert Bicycle Club in bringing this event to fruition. These kids are our future, and to positively reinforce their outstanding character is fundamental to our goals as an organization and to their success as adults." Rob Ballew, CEO and Executive Director of the Family YMCA of the Desert, said, "This event in particular showcases what the YMCA of the Desert, is programs, its instructors, its volunteers, and its kids are all about. The kids receiving the bikes are an excellent example of the way the YMCA builds character in kids every day. Our relationship with 2IPage The Coeta and Donald Barker Foundation and our partnership with the Desert Bicycle Club, local school districts, and participating community organizations show the importance of collaboration in helping prepare our kids for the future." FAMILY YMCA OF THE DESERT: During 2007, supporters celebrated the 25th anniversary of the Family YMCA of the Desert, which was established in the Coachella Valley in 1982. The Family YMCA is the largest provider of licensed childcare in the valley, with facilities from Palm Springs to Thermal. Nearly 1700 kids and families each day are served at twenty-nine sites, with many opportunities in youth and family programming. The primary focus of the Family YMCA is to reinforce caring, honesty, respect, and responsibility while allowing kids to develop social skills, confidence, leadership, and fitness. The Family YMCA is excited to be part of the national YMCA's "American on the Move / Activate America" initiative which strives to collaborate with community organizations to help families live healthier lifestyles and focus on health and wellness. During the past year, special partnerships between the Family YMCA and various local elementary and middle schools within Palm Springs Unified and Desert Sands Unified School Districts were launched to provide free, on-site after school care as part of the state of California's recently enacted Proposition 49 / After School Education and Safety (ASES) Act. Programming at both the Palm Desert and the Palm Springs YMCA locations includes after-school care, fitness center, dance and performing arts, walking and running clubs, graphic arts and computers, basketball and flag football, sports, and fitness, youth and government, karate, gymnastics, senior activities, swimming, and Y Rookies Sports Leagues. The Palm Springs YMCA opened in January, 2004, after transitioning from the Palm Springs Youth Center, and now offers a full variety of programs for children, teens, adults, and seniors. The Family YMCA of the Desert conducts an annual fund-raising campaign to support its financial assistance programs, making YMCA activities accessible to everyone. In 2007, funds raised reached over $500,000 through overwhelming community support. Major YMCA events throughout the year to support programs, childcare, and financial assistance include: the Desert Bicycle Giveaway, an annual YMCA Golf Tournament, and the Hoedown at Sundown.. Family YMCA of the Desert— Desert Bicycle Giveaway June 14, 2008 More than one third of the children participating in the YMCA of the Desert programs receive financial assistance, making community support a vital element in the ability to offer help to kids and their families. No child or family will be denied services because of an inability to pay. 3IPage Van Tanner (President, Desert Empire Insurance Services, Inc.) serves as President of the Board of Directors for the Family YMCA of the Desert, and Rob Ballew is the YMCA's valley-wide Executive Director and C.E.O. Congresswoman Mary Bono (45th district, California) serves as the Honorary Chair. The Board's current emphasis is on continuing and growing childcare, before and after school programs, and development of a programming at the Palm Desert and Palm Springs YMCAs. The Family YMCA of the Desert is one of 2500 YMCA'S nationwide, all of whom work towards building strong kids, strong families, and strong communities. For more information please visit: http://www.desertymca.org. The Family YMCA of the Desert has two primary locations: Palm Desert/Administrative Offices: Palm Springs: 43-930 San Pablo Av. 3601 E. Mesquite Av. Palm Desert, CA. 92260 Palm Springs, CA. 92264 760-341-9622-phone 760-320-6430-phone For more information regarding YMCA events, activity programs, fundraising, or volunteer opportunities please contact Alison Elsner at 760-320-6430-work, 760-413- 5053-cell, or aelsner@desertymca.org. # # # Alison Elsner Director, Palm Springs YMCA Associate Executive Director, Family YMCA of the Desert 3601 E. Mesquite Av. Palm Springs, CA. 92264 760-320-6430-work, 760-413-5053-cell, 760-416-1789-fax aelsner(ddesertymca.or_q Wage CITY OF PALM DESERT Ki att. _ PARKS AND RECREATION e • 1.77t %044 • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 17, 2008 Subject: Soccer Goal Anchors At the June 3, 2008, Parks and Recreation Commission Meeting, Commissioner Munson asked Staff to report on the status of soccer goal anchors installed at Hovley Soccer Park. Staff purchased and installed a removable screw type of anchor that would hold the net securely to the ground. After the installation of the anchors, Staff found that the anchors had been removed and the nets moved. The only alternative to a screw type of anchor would be the installation of a permanent type of anchor that is held in place by concrete, and would not allow the nets to be moved. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Commissiom Report Soccer Nets.doc NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Field Reservations On Tuesday, May 20, 2008, Staff met with representatives from the Coachella Valley Recreation and Park District (CVRPD) Palm Desert Recreation Center, Palm Desert Youth Sports Association (baseball/softball), Palm Desert Youth Soccer, the Desert Sands Unified School District (DSUSD), and Palm Desert/La Quinta Football. This is an annual meeting that began in May 2007, to ensure that all facility users understand the scheduling procedures and provide proper paperwork for both CVRPD and the City of Palm Desert. In 2007, the scheduling of fields was moved to the Palm Desert Recreation Center and tremendously increased the level of communication and accuracy in field reservations. In addition, the level of supervision of fields has increased significantly as both reservations and scheduling of Park Ambassadors are provided at the same location. With the loss of the Cook Street Sports Complex (three ball fields) and since Palm Desert Middle School (specifically the Rutledge Strip) construction will not be complete until at least December 2008, we are faced with many scheduling challenges. The Rutledge Strip provided in excess of 20 t-ball practices per week. This area was scheduled to be completed in September 2006. T-ball practices have currently been taking place at Oleson Field, Cook Street, Civic Center Park and Freedom Park, or wherever they can be fit in. The T-ball program grew in 2008 from 115 participants (2007) to 196 (2008). Palm Desert Middle School was also scheduled to have a football/soccer field with a track around it, directly behind the new playground that could support three t-ball fields and football/soccer practices. It does not appear that this will be built. Besides losing space for our current field users, DSUSD sports teams have been displaced from many practice fields at the High School. The Palm Desert High School Athletic Director has requested use at many of the City's fields for the 2008-09 school Field Reservations June 17, 2008 Page 2 of 4 year. It is more likely that these needs will exist until the construction is complete at the High School, as the fields will be the last to be replaced. At this time they are scheduled to be complete in 2011. Every attempt is being made to accommodate as many High School teams and practices as possible, without severely damaging our fields (especially soccer and baseball fields) or our youth sport organizations. Staff recommended to School District Staff more than a year ago that they begin discussing scheduling needs with other agencies as there is no way the City's fields will be able to completely accommodate all their needs. Xavier High School was specifically recommended. Over-seeding of the Civic Center and Freedom Park has been scheduled well in advance to enable the scheduling process to occur. The following is the over-seeding schedule for these two parks: Civic Center Park: September 22 to October 17 Civic Center Park Ball fields: October 20 to Thanksgiving Freedom Park: September 22 to October 17 The May 20, 2008, meeting was designed to work out field usage. At this time all groups were present. The following are the generally scheduled times with noted compromises. This is a work in progress, and some minor changes will still be made, but this provides a good representation of the schedule. 1. Palm Desert/La Quinta Football: They will utilize the Civic Center Park ball fields from late July until September 19, 2008. They are losing two weeks of practice time. We worked with both the Palm Desert Youth Sport Association (PDYSA) and the City of La Quinta to ensure that PD/LQ Football has space until October (as they have always been provided with space up until October). They will be able to move to La Quinta by September 22, 2008. We are requesting that DSUSD allow Palm Desert/La Quinta Football to have one (1) game day at the High School Field. Currently, they have seven (7) dates at La Quinta High School, and would like at least one in Palm Desert (for the kids who live in Palm Desert). Thus far, we have been unsuccessful in making this happen. 2. Palm Desert Youth Soccer (including Desert United Soccer): They will be utilizing the fields Monday—Friday, as in the past. In the fall, they will practice from 4:30-10:00 p.m., beginning on September 2, 2008. They have in the past always began practices at 4:30 p.m., but have agreed to compromise and move their start time to 5:00 p.m. in October to allow Palm Desert High School (PDHS) soccer to practice. This will continue through February 2009, when the PDHS season is complete. Youth soccer games will be held every Saturday during the dates listed above from 9:00 a.m.-5:00 p.m. (excluding preparation). 3. Palm Desert Disc Golf: During soccer season (September—May) they will have Saturday night (6:00-10:00 p.m.). We will be offering all day Sunday to the disc golfers as well. During the summer, they are scheduled Wednesday, Friday and Saturday nights from 6:00-10:00 p.m. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Field Reservations\Field Reservations.doc Field Reservations June 17, 2008 Page 3 of 4 4. Palm Desert Youth Sports Association (includes baseball and softball): They are scheduled at Freedom Park from August to September 19, 2008. They move to the Civic Center Park on September 22, 2008, and play there through early June 2009. Practices and games are held at Civic Center Park from 5:30 to 9:30 p.m. They return to utilizing Freedom Park on October 20, 2008. Oleson Field is also utilized from September, 2008, through June 2009. PDYSA hosts various tournaments at both parks throughout the season on weekends. 5. Palm Desert High School: The current requests that have been granted (based on space available) are as follows: a. Baseball: Freshman will utilize two fields at the Civic Center Park from February 16, through May 15, 2008, on Tuesdays and Wednesdays from 3:00-5:15 p.m. They will utilize one field during the same dates from 3:00- 5:30 p.m. for games on Mondays and Thursdays. PDYSA has agreed to start practices/games late during these days, and PDHS has agreed to line and prep the fields after their practices/games and before PDYSA begins. This is a very short turnaround. Usually PDYSA will spend 2-3 hours on field prep each day prior to games. The High School will have to prep the fields prior to their practices/games and right after, to prepare for youth sports. b. Soccer: PDHS has requested use of two fields at Hovley Soccer Park from October 27, 2008, through February 21, 2009, from 3:00-5:00 p.m., for their soccer practices. Palm Desert Youth Sports moved their practice times back in order to accommodate the High School. c. Softball: PDHS has requested full time use of Oleson Field for woman's softball. Since it is currently used by PDYSA five days a week, this is impossible to accommodate. We have not resolved this issue yet, but PDYSA officials have designated at least 3 days to be made available to PDHS as of today's date. We are still working on a resolution. d. Band & Football: Two requests came in the day after our user group meeting held on May 20. PDHS requested the soccer park from 3:00-5:00 p.m., Monday through Friday, from August 18th to November 30th for football. They would like to line it for football. They have also requested one field during the same time from 5:00-9:00 pm on Monday nights for band practice. We asked for a schedule of what was occurring on the football field at the High School during that time (before we'd consider approval) as it should be used as much as possible. They have also been notified that they will not be able to line the fields for football, as it is not compatible with the soccer usage and that there will be no cleats allowed if football is allowed. We are able to accommodate band from 3:00-5:00 p.m. daily, but not during the 5:00-9:00 p.m. Monday time frame that was requested, as it will be soccer season and the field's busiest time. All the above reservations represent our local youth sports and sport user groups, and not any of the additional groups who reserve and rent the fields. Once schedules are finalized for all sports, times/slots are made available to outside users. This schedule G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Field Reservations\Field Reservations.doc Field Reservations June 17, 2008 Page 4 of 4 also does not include the YMCA or CVRPD activities/classes that include flag football, adult soccer and fitness classes. Staff recommends that due to the amount of usage that will be occurring on the soccer fields that we do not schedule or allow any usage on Sundays. The only exception would be an occasional tournament that is hosted by our user groups. This would provide the fields with one critical rest day. We are unable to overseed these fields (since it would have to happen in the middle of the prime soccer season), so the fields end up looking a bit "used", and less green than our other parks already. Staff is continuing to work towards a solution to accommodate all user groups, but please understand that the fields will be overused for the next five years, while PDHS is under construction. We need to take all measures possible to maintain the fields in the best condition possible. A final schedule of all field usage will be provided when it is complete. Attached is a rough first draft. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Field Reservations\Field Reservations.doc June 2008 June 2008 July 2008 SMTWT FS S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun June 2 3 4 5 6 7 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 8 8:00am Hovely Closed 9 10 11 12 13 14 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 15 8:00am Hovely Closed 16 17 18 19 20 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 22 8:00am Hovely Closed 23 24 25 26 27 28 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 29 8:00am Hovely Closed 30 July 1 2 3 4 5 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 6 8:00am Hovely Closed Brenda Nutcher 1 6/9/2008 11:27 AM July Zoos - July 2008 August 2008 S M T W T FS SMTWTFS August 2008 82345 12 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun July 7 8 9 10 11 12 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 13 8:00am Hovely Closed 14 15 16 17 18 19 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 20 8:00am Hovely Closed 21 22 23 24 25 26 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely Closed Closed Closed Closed Closed Closed 7:00pm Spartans 7:00pm Spartans 6:00pm Disc Golf Freedom Freedom Soccer Soccer 27 8:00am Hovely Closed 28 29 30 31 August 1 is 8:00am Hovely 8:00am Hovely 8:00am Hovely 8:00am Hovely 4:30pm PD/LQ 6:00pm Disc Golf Closed Closed Closed Closed Football Civic 4:30pm PD/LQ 4:30pm PD/LQ Center Football Civic Football Civic Ballfields Center Center Ballfields Ballfields 7:00pm Spartans 7:00pm Spartans Freedom Freedom 3 Soccer Soccer 8:00am LDSL Hovely #1 #2 4 5 6 7 8 9 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 6:00pm Disc Golf United Football Civic United Football Civic Football Civic Hovely#3,5 Center Hovely#3,5 Center Center 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields Football Civic Football Civic 7:00pm Spartans 6:00pm Cruz Azul Center Center Freedom Ronald Ballfields Ballfields Soccer Regan 6:00pm Cruz Azul 6:00pm Cruz Azul 10 Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer Brenda Nutcher 2 6/9/2008 11:27 AM August 2008 - August 2008 September 2008 S M T W T F S FS September 2008 12 123456 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun August 11 12 13 14 15 16 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 6:00pm Disc Golf United Football Civic United Football Civic Football Civic Hovely#3,5 Center Hovely#3,5 Center Center 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields Football Civic Football Civic 7:00pm Spartans 6:00pm Cruz Azul Center Center Freedom Ronald Ballfields Ballfields Soccer Regan 6:00pm Cruz Azul 6:00pm Cruz Azul 17 Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer 18 19 20 21 22 23 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 6:00pm Disc Golf United Football Civic United Football Civic Football Civic Hovely#3,5 Center Hovely#3,5 Center Center 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields Football Civic Football Civic 7:00pm Spartans 6:00pm Cruz Azul Center Center Freedom Ronald Ballfields Ballfields Soccer Regan 6:00pm Cruz Azul 6:00pm Cruz Azul 24 Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer 25 26 27 28 29 30 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 6:00pm Disc Golf United Football Civic United Football Civic Football Civic Hovely#3,5 Center Hovely#3,5 Center Center 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields Football Civic Football Civic 7:00pm Spartans 6:00pm Cruz Azul Center Center Freedom Ronald Ballfields Ballfields Soccer Regan 6:00pm Cruz Azul 6:00pm Cruz Azul 31 Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer September 1 2 3 4 5 6 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 8:00am PDYSO United Football Civic United Football Civic Football Civic #1,2,3,4,5 Hovely#3,5 Center Hovely#3,5 Center Center (Hovely) 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields 6:00pm Disc Golf Football Civic 5:00pm PDYSO Football Civic 5:00pm PDYSO 5:00pm PDYSO Center #1,2,3,4,5 Center Ballfi #1,2,3,4,5 Soccer#1,2, Ballfields (Hovely) 5:00pm PDYSO (Hovely) 4 5:00pm PDYSO Soccer#1,2, 7:00pm Spartans 6:00pm Cruz Azul 7 Soccer#1,2, 4 Freedom Ronald 4 6:00pm Cruz Azul Soccer Regan 6:00pm Cruz Azul Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer 8 9 10 11 12 13 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 8:00am PDYSO United Football Civic United Football Civic Football Civic #1,2,3,4,5 Hovely#3,5 Center Hovely#3,5 Center Center (Hovely) 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields 6:00pm Disc Golf Football Civic 5:00pm PDYSO Football Civic 5:00pm PDYSO 5:00pm PDYSO Center #1,2,3,4,5 Center Ballfi #1,2,3,4,5 Soccer#1,2, Ballfields (Hovely) 5:00pm PDYSO (Hovely) 4 5:00pm PDYSO Soccer#1,2, 7:00pm Spartans 6:00pm Cruz Azul 14 Soccer#1,2, 4 Freedom Ronald 4 6:00pm Cruz Azul Soccer Regan 6:00pm Cruz Azul Ronald Ronald Regan Regan 7:00pm Spartans Freedom Soccer Brenda Nutcher 3 6/9/2008 11:27 AM September 2008 - September 2008 October 2008 S M T W T F S S M T W T F S October 2008 7 1 2 3 4 5 6 1 2 3 4 8 9 10 11 12 13 5 6 7 8 9 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun September 15 16 17 18 19 20 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 8:00am PDYSO United Football Civic United Football Civic Football Civic #1,2,3,4,5 Hovely#3,5 Center Hovely#3,5 Center Center (Hovely) 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields 8:00am PDYSO Football Civic 5:00pm PDYSO Football Civic 5:00pm PDYSO 5:00pm PDYSO Hovely all Center #1,2,3,4,5 Center Ballfi #1,2,3,4,5 Soccer#1,2, fields Ballfields (Hovely) 5:00pm PDYSO (Hovely) 4 6:00pm Disc Golf 5:00pm PDYSO Soccer#1,2, 7:00pm Spartans 6:00pm Cruz Azul 21 Soccer#1,2, 4 Freedom Ronald 4 5:00pm PDYSO Soccer Regan 6:00pm Cruz Azul Hovely Ronald 6:00pm Cruz Azul Regan Ronald R 7:00pm Spartans Freedom 22 23 24 25 26 27 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Freedom Freedom Freedom Freedom Freedom Freedom 4:30pm Desert 4:30pm PD/LQ 4:30pm Desert 4:30pm PD/LQ 4:30pm PD/LQ 8:00am PDYSO United Football Civic United Football Civic Football Civic #1,2,3,4,5 Hovely#3,5 Center Hovely#3,5 Center Center (Hovely) 4:30pm PD/LQ Ballfields 4:30pm PD/LQ Ballfields Ballfields 6:00pm Disc Golf Football Civic 5:00pm PDYSO Football Civic 5:00pm PDYSO 5:00pm PDYSO Center #1,2,3,4,5 Center #1,2,3,4,5 Soccer#1,2, 28 Ballfields (Hovely) Ballfields (Hovely) 4 m PDYSO 6:00 m Cruz Azul 8:OOam Reseeding 5:00pm PDYSO 5:00pm p Freedom Soccer#1,2, Soccer#1,2, Ronald 4 4 Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 29 30 Octobers M 2 M 3 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Freedom Freedom Freedom Freedom Freedom Freedom 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO 8:00am PDYSO United #1,2,3,4,5 United #1,2,3,4,5 Soccer#1,2, #1,2,3,4,5 Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) 4 (Hovely) 4:30pm PD/LQ 5:00pm PDYSO I 6:00pm Cruz Azul I 6:00pm Disc Golf Football Civic Soccer#1,2, Ronald Center 4 Regan 5 Ballfields 6:00pm Cruz Azul 5:00pm PDYSO Ronald 8:OOam Freedom Reseeding Soccer#1,2, Regan 4 6:00pm Cruz Azul Ronald Regan 6 7 8 9 10 11 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Freedom Freedom Freedom Freedom Freedom Freedom 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO 8:00am PDYSO United #1,2,3,4,5 United #1,2,3,4,5 Soccer#1,2, #1,2,3,4,5 Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) 4 (Hovely) 5:00pm PDYSO 5:00pm PDYSO I 6:00pm Cruz Azul 6:00pm Disc Golf Soccer#1,2, Soccer#1,2, Ronald 4 4 Regan 12 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald 8:OOam Reseeding Freedom Regan Regan 13 14 15 16 17 18 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding MU Tournament Freedom Freedom Freedom Freedom Freedom 8:00am PDYSO 1 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO #1,2,3,4,5 United #1,2,3,4,5 United #1,2,3,4,5 Soccer#1,2, (Hovely) Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) 4 6:00pm Disc Golf 5:00pm PDYSO 5:00pm PDYSO 6:00pm Cruz Azul Soccer#1,2, Soccer#1,2, Ronald 4 4 Regan - 19 6:00pm Cruz Azul 6:00pm Cruz Azul MU Tournament Ronald Ronald Regan Regan Brenda Nutcher 4 6/9/2008 11:27 AM October 2008 - October 2008 November 2008 S M T W T F S FS 1 2 3 4 1 November 2008 567891011 2345678 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun October 20 21 22 23 24 25 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Civic Civic Civic Civic Civic Civic 4:30pm Desert 4:30pm Freedom 4:30pm Desert 4:30pm Freedom 4:30pm Freedom 8:00am PDYSO United PDYSA 4:30- United PDYSA 4:30- PDYSA 4:30- #1,2,3,4,5 Hovely#3,5 930 Hovely#3,5 930 930 (Hovely) 4:30pm Freedom 5:00pm PDYSA 4:30pm Freedom 5:00pm PDYSA 5:00pm PDYSA 6:00pm Disc Golf PDYSA 4:30- Freedom PDYSA 4:30- Freedom Freedom 930 #1,2,3 930 #1,2,3 #1,2,3 26 5:00pm PDYSA 5:00pm PDYSO 5:00pm PDYSA 5:00pm PDYSO 5:00pm PDYSO 8:00am Reseeding Freedom #1,2,3,4,5 Freedom #1,2,3,4,5 Soccer#1,2, Civic #1,2,3 (Hovely) #1,2,3 (Hovely) 4 5:00pm PDYSO 5:00pm PDYSO 6:00pm Cruz Azul Soccer#1,2, Soccer#1,2, Ronald 6:00pm Cruz Azul 6:00pm Cruz Azul Regan Ronald R Ronald R 27 28 29 30 31 November 1 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Civic Civic Civic Civic Civic Civic 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am PDYSO #1&2 #1&2 #1&2 #1&2 #1&2 #1,2,3,4,5 4:30pm Desert 4:30pm Freedom 4:30pm Desert 4:30pm Freedom 4:30pm Freedom (Hovely) United PDYSA 4:30- United PDYSA 4:30- PDYSA 4:30- 6:00pm Disc Golf Hovely#3,5 930 Hovely#3,5 930 930 4:30pm Freedom 5:00pm PDYSA 4:30pm Freedom 5:00pm PDYSA 5:00pm PDYSA 2 PDYSA 4:30- Freedom PDYSA 4:30- Freedom Freedom 8:00am Reseeding 5:00pm PDYSA #1,2,3 5:00pm PDYSA #1,2,3 #1,2,3 Civic Freedom 5:00pm PDYSO Freedom 5:00pm PDYSO 5:00pm PDYSO 5:00pm PDYSO #1,2,3,4,5 5:00pm PDYSO #1,2,3,4,5 Soccer#1,2, Soccer#1,2, (Hovely) Soccer#1,2, (Hovely) 4 6:00pm Cruz Azul 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald R Ronald R Ronald R 3 4 5 6 7 8 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Civic Civic Civic Civic Civic Civic 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am USTBA #1&2 #1&2 #1&2 #1&2 #1&2 Tournament 4:30pm Desert 4:30pm Freedom 4:30pm Desert 4:30pm Freedom 4:30pm Freedom 8:00am PDYSO United PDYSA 4:30- United PDYSA 4:30- PDYSA 4:30- #1,2,3,4,5 Hovely#3,5 930 Hovely#3,5 930 930 6:00pm Disc Golf 4:30pm Freedom 5:00pm PDYSA 4:30pm Freedom 5:00pm PDYSA 5:00pm PDYSA 9 PDYSA 4:30- Freedom PDYSA 4:30- Freedom Freedom 8:00am Reseeding 5:00pm PDYSA #1,2,3 5:00pm PDYSA #1,2,3 #1,2,3 Civic Freedom 5:00pm PDYSO Freedom 5:00pm PDYSO 5:00pm PDYSO 8:00am USTBA 5:00pm PDYSO #1,2,3,4,5 5:00pm PDYSO #1,2,3,4,5 Soccer#1,2, Tournament Soccer#1,2, (Hovely) Soccer#1,2, (Hovely) 4 (Freedom) 6:00pm Cruz Azul 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald R Ronald R Ronald R 10 11 12 13 14 15 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Civic Civic Civic Civic Civic Civic 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am PDYSO #1&2 #1&2 #1&2 #1&2 #1&2 #1,2,3,4,5 4:30pm Desert 4:30pm Freedom 4:30pm Desert 4:30pm Freedom 4:30pm Freedom (Hovely) United PDYSA 4:30- United PDYSA 4:30- PDYSA 4:30- 6:00pm Disc Golf Hovely#3,5 930 Hovely#3,5 930 930 4:30pm Freedom 5:00pm PDYSA 4:30pm Freedom 5:00pm PDYSA 5:00pm PDYSA 16 PDYSA 4:30- Freedom PDYSA 4:30- Freedom Freedom 8:00am Reseeding 5:00pm PDYSA #1,2,3 5:00pm PDYSA #1,2,3 #1,2,3 Civic Freedom 5:00pm PDYSO Freedom 5:00pm PDYSO 5:00pm PDYSO 5:00pm PDYSO #1,2,3,4,5 5:00pm PDYSO #1,2,3,4,5 Soccer#1,2, Soccer#1,2, (Hovely) Soccer#1,2, (Hovely) 4 6:00pm Cruz Azul 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald R Ronald R Ronald R 17 18 19 20 21 22 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding Civic Civic Civic Civic Civic Civic 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am PDYSO #1&2 #1&2 #1&2 #1&2 #1&2 #1,2,3,4,5 4:30pm Desert 4:30pm Freedom 4:30pm Desert 4:30pm Freedom 4:30pm Freedom (Hovely) United PDYSA 4:30- United PDYSA 4:30- PDYSA 4:30- 6:00pm Disc Golf Hovely#3,5 930 Hovely#3,5 930 930 4:30pm Freedom 5:00pm PDYSA 4:30pm Freedom 5:00pm PDYSA 5:00pm PDYSA 23 PDYSA 4:30- Freedom PDYSA 4:30- Freedom Freedom 8:00am Reseeding 5:00pm PDYSA #1,2,3 5:00pm PDYSA #1,2,3 #1,2,3 Civic Freedom 5:00pm PDYSO Freedom 5:00pm PDYSO 5:00pm PDYSO 5:00pm PDYSO #1,2,3,4,5 5:00pm PDYSO #1,2,3,4,5 Soccer#1,2, Soccer#1,2, (Hovely) Soccer#1,2, (Hovely) 4 6:00pm Cruz Azul 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald R Ronald R Ronald R Brenda Nutcher 5 6/9/2008 11:27 AM November 2008 _ December 2008 January 2009 S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 December 2008 7 8 9 10 it 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun November 24 25 26 27 28 29 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am Reseeding 8:00am PDYSO Civic Civic Civic Civic Civic #1,2,3,4,5 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Triple Crown (Hovely) #1&2 #1&2 #1&2 #1&2 Tournament 8:00am Triple Crown 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic Civic& Tournament United 5:00pm PDYSO United 5:00pm PDYSO Freedom Civic&Freed Hovely#3,5 #1,2,3,4,5 Hovely#3,5 #1,2,3,4,5 3:00pm PDHS Hovely 6:00pm Disc Golf 4:30pm PDYSA Civic (Hovely) 4:30pm PDYSA Civic (Hovely) #1&2 30 5:00pm PDYSO 5:00pm PDYSO 4:30pm PDYSA Civic 8:00am Triple Crown Soccer#1,2, Soccer#1,2, 5:00pm PDYSO Tournament 4 4 Soccer#1,2, Civic& 6:00pm Cruz Azul 6:00pm Cruz Azul 4 Freedom Ronald Ronald 6:00pm Cruz Azul Regan Regan Ronald Regan December 1 2 3 4 5 6 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am SCMAF #1&2 #1&2 #1&2 #1&2 #1&2 Tournament 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Civic 8:00am PDYSO United 5:00pm PDYSO United 5:00pm PDYSO 5:00pm PDYSO #1,2,3,4,5 Hovely#3,5 #1,2,3,4,5 Hovely#3,5 #1,2,3,4,5 Soccer#1,2, (Hovely) 4:30pm PDYSA Civic (Hovely) 4:30pm PDYSA Civic (Hovely) 4 6:00pm Disc Golf 5:00pm PDYSO 5:00pm PDYSO 6:00pm Cruz Azul Soccer#1,2, Soccer#1,2, Ronald 7 4 4 Regan 8:OOam SCMAF 6:00pm Cruz Azul 6:00pm Cruz Azul Tournament Ronald Ronald Regan Regan 8 9 10 = 11 = 12 13 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely Toys for Tots Tournamen 8:00am USTBA #1&2 #1&2 #1&2 #1&2 3:00pm PDHS Hovely Tournament 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic #1&2 8:00am Toys For United 5:00pm PDYSO United 5:00pm PDYSO 4:30pm Tots Tou Hovely#3,5 #1,2,3,4,5 Hovely#3,5 #1,2,3,4,5 5:00pm PDYSO 8:00am PDYSO 4:30pm PDYSA Civic (Hovely) 4:30pm PDYSA Civic (Hovely) Soccer#1,2, #1,2,3,4,5 5:00pm PDYSO 5:00pm PDYSO 4 6:00pm Disc Golf Soccer#1,2, Soccer#1,2, 6:00pm Cruz Azul 4 4 4 Ronald 8:OOam USTBA 6:00pm Cruz Azul 6:00pm Cruz Azul Regan Ronald Ronald Tournament at Freedom Regan Regan 8:00am Toys For Tots Tournament At Civic 15 16 17 18 19 20 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am PDYSO #1&2 #1&2 #1&2 #1&2 #1&2 #1,2,3,4,5 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Civic (Hovely) United 5:00pm PDYSO United 5:00pm PDYSO 5:00pm PDYSO 6:00pm Disc Golf Hovely#3,5 #1,2,3,4,5 Hovely#3,5 #1,2,3,4,5 Soccer#1,2, 4:30pm PDYSA Civic (Hovely) 4:30pm PDYSA Civic (Hovely) 4 5:00pm PDYSO 5:00pm PDYSO 6:00pm Cruz Azul Soccer#1,2, Soccer#1,2, Ronald 21 4 4 Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 22 23 24 25 26 27 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Xtreme 8:00am Xtreme #1&2 #1&2 #1&2 #1&2 Diamond Diamond 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO Baseball Baseball United #1,2,3,4,5 United #1,2,3,4,5 World Series 8:00am PDYSO Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) Tournament #1,2,3,4,5 5:00pm PDYSO 5:00pm PDYSO (Civic Center (Hovely) Soccer#1,2, Soccer#1,2, &Freedom Fi 6:00pm Disc Golf . 4 4 3:00pm PDHS Hovely 6:00pm Cruz Azul 6:00pm Cruz Azul #1&2 8:00am Xtreme 11/1 Ronald Ronald 5:00pm PDYSO I Diamond Regan Regan Soccer#1,2, Baseball 4 World Series 6:00pm Cruz Azul I Tournament' Ronald (Civic Center Regan &Freedom Fi Brenda Nutcher 6 6/9/2008 11:27 AM January 2009 January 2009 February 2009 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 910 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun December 29 30 31 January 1,2009 2 3 8:00am Xtreme 8:00am Xtreme 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Triple Crown Diamond Diamond #1&2 #1&2 #1&2 Tournament Baseball Baseball 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO 8:00am PDYSO World Series World Series United #1,2,3,4,5 Soccer#1,2, #1,2,3,4,5 3:00pm PDHS Hovely Tournament Hovely#3,5 (Hovely) 4 (Hovely) #1&2 (Civic Center 5:00pm PDYSO 6:00pm Cruz Azul 6:00pm Disc Golf 4:30pm Desert &Freedom Soccer#1,2, Ronald United Fields) 4 Regan 4 Hovely#3,5 3:00pm PDHS Hovely 6:00pm Cruz Azul 5:00pm PDYSO #1&2 Ronald 8:OOam Triple Soccer#1,2, 5:00pm PDYSO Regan Tournament Crown 4 #1,2,3,4,5 6:00pm Cruz Azul (Hovely) Ronald Regan 5 6 7 8 9 10 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Aids #1&2 #1&2 #1&2 #1&2 #1&2 Tournament 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO Civic United #1,2,3,4,5 United #1,2,3,4,5 Soccer#1,2, 8:00am PDYSO Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) 4 #1,2,3,4,5 5:00pm PDYSO 5:00pm PDYSO 6:00pm Cruz Azul (Hovely) Soccer#1,2, Soccer#1,2, Ronald 6:00pm Disc Golf 4 4 Regan 11 6:00pm Cruz Azul 6:00pm Cruz Azul 8:00am Aids Ronald Ronald Tournament Regan Regan Civic 12 13 14 15 16 17 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Triple Crown #1&2 #1&2 #1&2 #1&2 #1&2 Tournament 4:30pm Desert 5:00pm PDYSO 4:30pm Desert 5:00pm PDYSO 5:00pm PDYSO 8:00am PDYSO United #1,2,3,4,5 United #1,2,3,4,5 Soccer#1,2, #1,2,3,4,5 Hovely#3,5 (Hovely) Hovely#3,5 (Hovely) 4 (Hovely) 5:00pm PDYSO 5:30pm PDYSA Civic 5:00pm PDYSO 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf Soccer#1,2, &Freedom Soccer#1,2, &Freedom &Freedom 4 4 6:00pm Cruz Azul 18 6:00pm Cruz Azul 5:30pm PDYSA Civic Ronald Ronald &Freedom Regan 8:OOam TripleCrown Tournament Regan 6:00pm Cruz Azul Ronald Regan 19 20 21 22 23 24 8:00am Triple Crown 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 6:00pm Disc Golf Tournament #1&2 #1&2 #1&2 #1&2 3:00pm PDHS Hovely 5:30pm PDYSA Civic 4:30pm Desert 5:30pm PDYSA Civic 5:30pm PDYSA Civic #1&2 &Freedom United &Freedom &Freedom 4:30pm Desert Hovely#3,5 6:00pm Cruz Azul United 5:30pm PDYSA Civic Ronald Hovely#3,5 &Freedom Regan 5:30pm PDYSA Civic 6:00pm Cruz Azul 25 &Freedom Ronald 6:00pm Cruz Azul Regan Ronald Regan 26 27 28 29 30 31 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 6:00pm Disc Golf #1&2 #1&2 #1&2 #1&2 #1&2 4:30pm Desert 5:30pm PDYSA Civic 4:30pm Desert 5:30pm PDYSA Civic 5:30pm PDYSA Civic United &Freedom United &Freedom &Freedom Hovely#3,5 Hovely#3,5 6:00pm Cruz Azul 5:30pm PDYSA Civic 5:30pm PDYSA Civic Ronald &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul February 1 Ronald Ronald Regan Regan Brenda Nutcher 7 6/9/2008 11:27 AM February 2009 February 2009 March 2009 S M S M T W T F S T W T MTWTF March 2009 123456 1234564 8 9 10 11 12 13 14 8 9 10 11 12 13 14 15 16 17 18 19 20 211 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22 23 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun February 2 3 4 5 6 7 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 6:00pm Disc Golf #1&2 #1&2 #1&2 #1&2 #1&2 4:30pm Desert 5:30pm PDYSA Civic 4:30pm Desert 5:30pm PDYSA Civic 5:30pm PDYSA Civic United &Freedom United &Freedom &Freedom Hovely#3,5 Hovely#3,5 6:00pm Cruz Azul 5:30pm PDYSA Civic 5:30pm PDYSA Civic Ronald &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul 8 Ronald Ronald Regan Regan 9 10 11 12 13 14 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 8:00am Triple Crown #1&2 #1&2 #1&2 #1&2 #1&2 Tournament 4:30pm Desert 4:30pm PDYSA 4:30pm Desert 4:30pm PDYSA 4:30pm PDYSA 6:00pm Disc Golf United practice 4:30 United practice 4:30 practice 4:30 Hovely#3,5 -9:30(Civic Hovely#3,5 -9:30(Civic -9:30(Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom) practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 5:30pm PDYSA Civic -9:30(Civic &Freedom -9:30(Civic &Freedom &Freedom 15 &Freedom) &Freedom) 6:00pm Cruz Azul 8:00am Triple Crown 5:30pm PDYSA Civic 5:30pm PDYSA Civic Ronald Tournament &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 16 17 18 19 20 21 8:00am Triple Crown 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Hovely 6:00pm Disc Golf Tournament #3,4 #3,4 #4 #1&2 3:00pm PDHS Civic 3:00pm PDHS Hovely 3:00pm PDHS Hovely 3:00pm PDHS Hovely 4:30pm PDYSA Civic #4 #1&2 #1&2 #1&2 &Freedom 3:00pm PDHS Hovely 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA #1&2 &Freedom United &Freedom practice 4:30 4:30pm Desert 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic United practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) 22 Hovely#3,5 -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul 5:30pm PDYSA Civic &Freedom 5:30pm PDYSA Civic &Freedom Ronald &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald R Ronald R 23 24 25 26 27 28 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom March 1 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 2 3 4 5 6 7 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 8 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan Brenda Nutcher 8 6/9/2008 11:27 AM March 2009 - March 2009 April 2009 S M SMTWTFS T W T SMTWTFS 1 2 3 4 5 6 7 1 2 3 4 April 2009 8 1 11 12 13 14 5 6 7 8 9 10 11 15 166 177 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 Monday Tuesday Wednesday Thursday Friday Sat/Sun March 9 10 11 12 13 14 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 8:00am Opening #4 #3,4 #3,4 #4 &Freedom Ceremonies 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Civic United &Freedom United &Freedom practice 4:30 6:00pm Disc Golf Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 15 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 16 17 18 19 20 21 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 22 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 23 24 25 26 27 28 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 8:00am Desert #4 #3,4 #3,4 #4 &Freedom United 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Soccer United &Freedom United &Freedom practice 4:30 Tournament Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic All Fields 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) Hovely &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 6:00pm Disc Golf 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 29 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul 8:00am Desert -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald United 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan Soccer &Freedom &Freedom Tournament 6:00pm Cruz Azul 6:00pm Cruz Azul All Fields Ronald Ronald Hovely Regan Regan 30 31 April 1 2 3 4 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 5 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 6 7 8 9 10 11 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 8:00am Desert #4 #3,4 #3,4 #4 &Freedom United 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Soccer United &Freedom United &Freedom practice 4:30 Tournament Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic Hovely 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) 6:00pm Disc Golf &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 12 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul 8:00am Desert -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald United 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan Soccer &Freedom &Freedom Tournament 6:00pm Cruz Azul 6:00pm Cruz Azul Hovely Ronald Ronald Regan Regan Brenda Nutcher 9 6/9/2008 11:27 AM April 2009 April 2009 May 2009 S M S M T W T FS T W T SMTWTFS May 2009 8 2 0 4 1 2 5 6 7 8 9 10 11 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 24 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun April 13 14 15 16 17 18 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 19 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 20 21 22 23 24 25 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 26 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 27 28 29 30 May 1 2 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 3 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 4 5 6 7 8 9 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 10 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 11 12 13 14 15 16 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 3:00pm PDHS Civic 4:30pm PDYSA Civic 6:00pm Disc Golf #4 #3,4 #3,4 #4 &Freedom 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA United &Freedom United &Freedom practice 4:30 Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA -9:30(Civic 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 &Freedom) &Freedom -9:30(Civic &Freedom -9:30(Civic 5:30pm PDYSA Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom 17 practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 6:00pm Cruz Azul -9:30(Civic &Freedom -9:30(Civic &Freedom Ronald 5:30pm PDYSA Civic 5:30pm PDYSA Civic Regan &Freedom &Freedom 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan Brenda Nutcher 10 6/9/2008 11:27 AM May 2009 May 2009 June 2009 S M S M T W T FS T W T SMTWTFS June 2009 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Sat/Sun May 18 19 20 21 22 23 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Civic 6:00pm Disc Golf United &Freedom United &Freedom &Freedom Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA 4:30pm PDYSA 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 practice 4:30 &Freedom -9:30(Civic &Freedom -9:30(Civic -9:30(Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom) practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 5:30pm PDYSA Civic -9:30(Civic &Freedom -9:30(Civic &Freedom &Freedom 24 &Freedom) &Freedom) 6:00pm Cruz Azul 5:30pm PDYSA Civic 5:30pm PDYSA Civic Ronald &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan 25 26 27 28 29 30 4:30pm Desert 4:30pm PDYSA Civic 4:30pm Desert 4:30pm PDYSA Civic 4:30pm PDYSA Civic 6:00pm Disc Golf United &Freedom United &Freedom &Freedom Hovely#3,5 4:30pm PDYSA Hovely#3,5 4:30pm PDYSA 4:30pm PDYSA 4:30pm PDYSA Civic practice 4:30 4:30pm PDYSA Civic practice 4:30 practice 4:30 &Freedom -9:30(Civic &Freedom -9:30(Civic -9:30(Civic 4:30pm PDYSA &Freedom) 4:30pm PDYSA &Freedom) &Freedom) practice 4:30 5:30pm PDYSA Civic practice 4:30 5:30pm PDYSA Civic 5:30pm PDYSA Civic -9:30(Civic &Freedom -9:30(Civic &Freedom &Freedom 31 &Freedom) &Freedom) 6:00pm Cruz Azul 5:30pm PDYSA Civic 5:30pm PDYSA Civic Ronald &Freedom &Freedom Regan 6:00pm Cruz Azul 6:00pm Cruz Azul Ronald Ronald Regan Regan June 1 2 J 3 = 4 = 5 6 4:30pm PDYSA Civic 4:30pm PDYSA Civic 4:30pm PDYSA Civic 4:30pm PDYSA Civic 4:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 4:30pm PDYSA 4:30pm PDYSA 4:30pm PDYSA 4:30pm PDYSA 4:30pm PDYSA practice 4:30 practice 4:30 practice 4:30 practice 4:30 practice 4:30 -9:30(Civic -9:30(Civic -9:30(Civic -9:30(Civic -9:30(Civic &Freedom) &Freedom) &Freedom) &Freedom) &Freedom) 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic &Freedom &Freedom &Freedom &Freedom &Freedom 7 8 9 12 13 4:30pm PDYSA 4:30pm SA PDYSA 4:30pm PDY :30pm PDYSA It 4:30pm PDYSA _ 6:00pm Disc Golf practice 4:30 practice 4:30 practice 4:30 practice 4:30 practice 4:30 -9:30(Civic -9:30(Civic -9:30(Civic -9:30(Civic -9:30(Civic &Freedom) &Freedom) &Freedom) &Freedom) &Freedom) 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic m�:30pm PDYSA Civic 5:30pm PDYSA Civic &Freedom &Freedom &Freedom &Freedom &Freedom 14 15 16 17 18 19 20 4:30pm PDYSA 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf practice 4:30 &Freedom &Freedom &Freedom &Freedom -9:30(Civic &Freedom) 5:30pm PDYSA Civic &Freedom 21 Brenda Nutcher 11 6/9/2008 11:27 AM June 2009 _ June 2009 July 2009 S M S M T W T F S T W T F S 1 2 3 4 5 6 8 2 0 4 July 2009 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 L Monday Tuesday Wednesday Thursday Friday Sat/Sun_ June 22 23 24 25 26 27 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 28 29 30 July 1 2 3 4 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 5 6 7 8 9 10 11 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 12 13 14 15 16 17 18 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 19 20 21 22 23 24 25 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 5:30pm PDYSA Civic 6:00pm Disc Golf &Freedom &Freedom &Freedom &Freedom &Freedom 26 Brenda Nutcher 12 6/9/2008 11:27 AM NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 17, 2008 Subject: Haystack Park Drainage Approximately ten years ago, an underground drainage system was installed in Haystack Park to handle the constant runoff of irrigation water and the water created by the occasional rain storm. The drainage system consists of a contoured chamber placed over a bed of large rock. Over the years, the rock became compacted with debris and sections of the drain collapsed. During the weeks of May 26, 2008, and June 1, 2008, approximately 800 feet of collapsed drain line was removed and replaced with new sections. Attached are pictures of construction underway, and the completed project. . - .. . • . . ,--, — 4:' F'- • l'; rinit -" 2:Jc*Atp ..2.-.••• .“,... . - - ;,. , ,. 4' . ,. . •- • , .4t...-74 $.1451.7...• 't I"'•••- tte;;;EA., • -N..• • . • 'it- • • •::.:,vir.•:::: :.1:A.7•/.• • 2 c‘ -i'2.r:/;•24.2:21'?/.4.';'.::.--....: ./._ . .„, ::.z.4%. -...2, . •. ' :if • c 3" • — ..- • • •-•".1 ••• •.)0••••;> . '•4 .•..1*;.: 4: i. ' 1 -.. .fr.- Stke'):4•14..;.''......,,-.S.'"•:r..". ' • .'7,-,:''. . :-?,.. 4.t.:(':, `Iv: ' 1-'1 '1-1 c.-• 4:Itt'' •.- .; "I- 1\1*-..• -.--- ' ••••• ...:1,4tiry\*,<L'',Iiii6st•....":1- - 4 ' - ;'''•i)aal?. As . .1 ' ...cf :?;taS:fie..".k. .1.1'' % ,t- • . 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P . : 1. .."11.%.7 ' . •lie19, , ..r,t, ,..._.• T 'xiLi, •,..•-• 4 ._.. . ....• .. - ;•c„., i .. -•;•t•-•• . . • c .N..., cJeC.-.,r, .;i....1 /2.. ..--1-22-. ' t?",,-., • __ .._.'<.4!..:.2.4.a.-.:" • ,...1•:, - . r • .,e 05 / 28 / 2.008 • 1 i1 ;I.? .' .r r 'I III �, (rit q •.' d• Ra • 06/ 02 / 2008 ._w �. Y ,may✓ • TNon ` • `• .-aet 06 / 02 / 2008 .�'�_ . CITY OF PALM DESERT : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Park Assignments During the past 3 months, the Parks Staff has been present and introduced during Parks and Recreation Commission meetings. Each of the four park inspectors have been assigned to oversee/inspect specific parks. These assignments will be rotated every few months so that inspectors have a good understanding of all City parks. On July 1, 2008, the Park Inspectors were officially reclassified from maintenance workers to inspectors. At this time, the following assignments were made: Parks Inspectors: 1. Ernie Owens: All irrigation, all parks 2. Jose Torres: Freedom Park, Joe Mann Park, Hovley Soccer Park, Community Park, Cook Street Sports Complex 3. Ernesto Teran: Civic Center Park, Palma Village Park 4. Juan Hernandez: Cahuilla Hills Park, Homme/Adams Park, Community Gardens, Washington Charter Park, Ironwood Park, Haystack Park and Smoketree natural area. It was quickly discovered that inspecting irrigation in all parks with one inspector was an impossible task. At the same time, covering the number of acres/parks by the current three inspectors was a lot of territory to cover. We felt that it would be more efficient to ensure that all inspectors received more training on our irrigation systems, and that the parks be re-assigned to all four inspectors, and include irrigation in the inspection process. This change is being gradually implemented this month and has been working well. While the University Parks are not yet open, there is supervision required. Mr. Owens will also continue to ensure that all inspectors are properly trained on irrigation. Park Assignments June 17, 2008 Page 2 of 2 The following are the new assignments: Parks Inspectors: 1. Ernie Owens: Community Park, Palma Village Park, University Parks (2) 2. Jose Torres: Freedom Park, Joe Mann Park, Hovley Soccer Park 3. Ernesto Teran: Cahuilla Hills Park, Homme/Adams Park, Haystack Park and Smoketree natural area 4. Juan Hernandez: Civic Center Park, San Pablo Community Gardens, Washington Charter Park G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Park Assignments.doc NMNN, , � . CITY OF PALM DESERT : PARKS AND RECREATION .44.4.�'. STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Amphitheater Update The amphitheater committee met on April 18, 2008, to review an updated design for the amphitheater. The committee unanimously approved the design to move forward. See attached rough design. Design Dimensions • Size: 40' x 90' • Surface Area: 3,300 Square feet • Minimum Entrance Height: 12' • Maximum Entrance Height: 24' • 3-Pole Design • Estimated Cost: $400,000 to 500,000, HDPE-High Density Polyethylene Mesh • Includes a 10-year warranty Note: Stage size is 23' x 70' The committee recommended that Staff move forward with a pre-construction design development agreement (see attached). The pre-design services contract was posted for five days per the City of Palm Desert purchasing procedures, and bids were due on May 19, 2008. Currently, FabriTec Structures is working on developing the design, and providing the City with a cost for construction. . 1:= l '� project Palm Desert Amphitheater project number FT-07-272 STRUCTURES'. subject Concept Sketch date 12-13-07 sheet 1 of 1 br AZ 3 == 1 ' v Ill y J °I r i 1 I I il 'iv 1 ( Iv i Li Plan View s F-. s ,. 11 Front View ' Side View Perspective View FabriTec Structures 350 Kalmus Drive, Costa Mesa CA 92626 714.427.6980(6983 fax) www.fabritecstructures.com // ' /C_. _ _Jill--T---1--------- ` . ' i I -- 7' --1-- - Tilt---- 1 i---4,,,_4.) /7; ':-:Ns;\\\\ T ' 11 �� j 11 „/, , �y �i �,\ i h1' .' �S L.=s�t1� -7 . I III b y'y W I v Act Y� <1 III I //�I I i t' I / / III fi --'4. ! !Nil/ i I' • • \ t I =�� ' n C - - l� ''.' !.! �J raj © TYP.(4) \\\ ��/ / Vis En/ • .\ i >. . .� \ , .. / • T. ..---ter tN.: / a1't e„ - f i • i � 1 \` • N �f!t/\�\ 1 x Firfiec FabriTec Structures 350 Kalmus Drive Costa Mesa,CA 92626 rel 714.427.6980 fax 714.427.6983 ,wuJabritecstructures.com April 24, 2008 Pre-Construction Services Agreement Project Name: Palm Desert Amphitheater —Tensile Shade Structure Location: Palm Desert,CA Proposal Number: FT 07-CA-152.1 AD Attn.: Janis Steele Co: City of Palm Desert Tel: 760.346.0611 Fax: 760.779.1044 Proposal Description USA Shade&Fabric Structures, Inc. branded as FabriTec Structures(the consultant)offers the following Design Development(DD) proposal for the above project and as further described below. This phase of the project can be described as follows: Phase 1: Design Development Define the concept of the tensile membrane structure(s)and provide general arrangement drawings. FabriTec will work in conjunction with the Project Architects,which will include the following: - Transfer of Design Information - Design Development - Preliminary Form Finding - General Arrangement Drawings Pr/cinq For services described above: Phase I = $4,000.00 Schedule Transfer of Design Information: Within 1 week from receipt of Notice to Proceed and Retainer Design Development: Within 2 weeks from receipt of All Pertinent Design Information General Arrangement Drawings: Within 2 weeks from receipt of All Pertinent Design Information Please review the attached Terms and Conditions and feel free to use this document as a"Letter of Intent"for the above services by signing below. .71 FabriTec Structures 350 Kalmus Drive Costa Mesa,CA 92626 tel 714.427.6980 fax 714.427.6983 mm:cabritecstructures.com Terms and Conditions Description of Services: 01-Transfer of Design Info. Client to provide us with all pertinent design information, to include all required building code information and load cases and all dimensions and geometry required to allow us to do a final layout of the structure, as well as any other necessary requirements such as planned interface issues,clearances, etc. 02-Design Development Consultant will work with client to develop a design consistent in principle with current footprint, outlining basic geometry of structure consistent with standard tension structure design practices. This stage will consist of one refinement maximum. 03-Preliminary Form Finding Consultant will create preliminary fabric shape consistent with standard tension structure design practices and proposed geometry for"approved"development concept. 04-General Arrangement Drawings From preliminary form finding model,develop basic drawings showing layout and dimensions of each canopy Basis of Compensation: Work for each specific project cannot begin without a written notice to proceed and a designated contact person. Change in scope requires written notification from client.Should confusion arise as to the specific direction to take, Consultant will seek confirmation with the designated contact person prior to expenditure of billable hours. After a bid from consultant has been approved, additional scope and services may be requested in writing. Consultant will provide a written estimate for the additional services. Written confirmation from the client is required before proceeding. A 20% retainer is required to begin, thereafter monthly billings will follow. All payments are due Net 30 days. Reimbursable expenses and Additional Services Reimbursable expenses are in addition to the base price such as unforeseen travel.Estimated cost not to exceed$500.00 without authorization.Reimbursable expenses shall be invoiced at cost plus ten percent(1.1)times the amount charged. Services beyond this scope of work will be billed as Additional Services: Arch.Designers: $185/hr. Engineers: $145/hr. Project Management: $135/hr. CAD Designers: $ 90/hr. FabriTec Structures 350 Kalmus Drive Costa Mesa,CA 92626 tel 714.427.6980 fax 714.427.6983 en wfabritecstructures.com This proposal shall be referenced in any contract/purchase order drafted for this project. Regards, Ashley Donde Vice President of Sales USA Shade&Fabric Structures, Inc. branded as FabriTec Structures Designated Contact person Authorized Signature and Date �'�� CITY OF PALM DESERT : PARKS AND RECREATION �`�7,.'� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Budget Update During the budget process, Staff is asked to review past projects and identify those to be carried over to the next fiscal year. It is also requested that Staff review the current five-year Capital Improvement Plan (CIP), and present an updated five-year plan to the Finance Department. The Finance Department reviews the CIP's and compiles the information for the City Council. The City CIP park projects are funded through park fees (Quimby). The attached forms are preliminary only. Capital Improvement Projects 1. Carry Over Projects $9,736,319 2. FY 2008-09 Requests $ 645,000 Operational Budget Requests 3. Civic Center Park Budget $1,602,066 4. Parks Budget $1,441,817 All Parks Staff salaries and benefits are included in the Civic Center Park Budget. Budgeted Spent or Current Fiscal Year 2007-08 Amount Encumbered Remaining 1. Park Improvements $ 125,000 $ 45,270 $ 79,730 Projects: _ Pigeon Removal CC Park $ 20,000 Complete Fencing around Debris area $ 8,600 Complete Satellite Yard Storage Containers $ 15,750 Complete Shade Cloth on Ballfield Dugouts $ 5,332 Complete Landscaping-wood chips in Date Grove $ 1,100 Complete Playground woodchips- Palma V. &CCtr. $ 7,242 Complete Pigeon Control Restrooms CCtr. Park $ 11,806 Complete Skate Park Shade Structures $ 8,400 Complete Dog Park Misting System $ 1,500 Complete Freedom Park Dog Park Shade Structure $ 23,539 In process Tennis Court Shade Structures $ 13,591 In process 2. Civic Center Park Storage $ 100,000 $ - $ 100,000 Carry Over Golf Cart storage- Began 07-08 3. Satellite Yard Renovation $ 345,000 $ 23,000 $ 322,000 Carry Over Began 07-08 4. Re-lamping/Light Replacement $ 20,000 $ - $ 20,000 Playground & other lighting-Civ Ctr 5. Playground Replacement- $ 200,000 $ 201,327 $ (1,327) In process Community Park 6. Rebuild Comm Garden Plots $ 50,000 $ 33,835 $ 16,165 Complete Finish 07-08 7. ADA Upgrades - Finish 07-08 $ 25,000 $ - $ 25,000 Waiting on ADA report 8. Irrigation Retrofit- Haystack $ 50,000 $ 23,500 $ 26,500 In process Used for Hovley& Haystack 9. Replace Sand VB Courts $ 65,000 $ 34,900 $ 30,100 Complete 10. Drainage - Haystack $ 25,000 $ 24,500 $ 500 Complete 11. Freedom Trail Bike Path $ 100,000 $ - $ 100,000 Carry over Public Works utilizing w/Federal Grant$ 12. Hiking Trail $ 50,000 $ 38,878 $ 11,122 Complete- Planning 13. Community Center Feasib. Study $ 400,000 $ 1,280 $ 398,720 Carry over 14. Civic Center Park Amphitheater $ 2,306,477 $ 4,000 $ 2,302,477 Carry over 15. Cocce Ball Crts/Picnic Area $ 77,000 $ - $ 77,000 On Hold -Comm. Ctr. Budgeted Spent or Current Fiscal Year 2007-08 Amount Encumbered Remaining 16. CC Handball Courts $ 100,000 $ - $ 100,000 On Hold -Comm. Ctr. 17. CC Park Restroom $ 325,000 $ - $ 325,000 On Hold -Comm. Ctr. 18. Palm Desert Aquatic Center $ 6,000,000 $ - $ 6,000,000 To Comm Center Proj. TOTAL $ 9,861,477 $ 430,490 $ 9,430,987 Requested Carry Over $ 9,736,319 Requested Fiscal Year 2008-09 CIP Requests: In 5-year plan Playground Replacement - Ironwood $ 150,000 ADA Upgrades to Playgrounds $ 25,000 Park Re-lamping & Light Replacement $ 20,000 CC Park Improvements $ 125,000 Legends Field Columns $ 15,000 Irrigation Retrofit to Calsence-Ironwood $ 20,000 Improvements at Joe Mann & Soccer $ 25,000 $ 380,000 New CIP Requests Restroom at Cahuilla Park $ 125,000 Install Iron Fence -Joe Mann/Dog Park $ 25,000 35 Recycle Trash Cans $ 35,000 Picnic Tables (40) $ 20,000 Storage Unit- Freedom Park $ 60,000 $ 265,000 Total CIP Request 2008/09 $ 645,000 General Fund CIP Additional Projects _ 1. Baby Changing Stations- 19 bathrooms $ 9,500 2. Irrigation around Desert Dessert $ 5,000 3. 2 tennis shade structures $ 10,000 at Cahuilla & Freedom parks $ 24,500 Total Page 2 CITY OF PALM DESERT FISCAL YEAR 2008-2009 NEW PROJECTS PROPOSED PROJECT LIST FUND Request Project Description PARKS&RECREATION: Playground Replacement- Ironwood Fund 233 150,000 Playground renovation as part of City's playground replacement schedule. Increase accessibility due to new guidelines. ADA Upgrades to Playgrounds Fund 233 25,000 As part of ADA playground evaluation;Staff is upgrading parts of City playgrounds to meet new accessibilty guidelines. Park Re-Lamping &Light Replacement Fund 233 20,000 Due to numerous lights in City parks(ball field,walkway,landscaping)-Staff annually repairs and replace lighting. CC Park Improvements Fund 233 125,000 Annual improvements to shade structures,shelters,bbq grills,concessions,bathrooms, picnic tables,walkways&landscaping. Restroom at Cahuilla Hills Park Fund 233 125,000 Due to completion of City trail system,and increased usage of trails,bathroom has become necessary. Install Iron Fence-Joe Mann Dog Park Fund 233 25,000 Replace the chain link fence with iron fence. It is in poor condition&has required numerous repairs. Recycle Trash Cans Fund 233 35,000 Replace 35 existing park trash cans with recycle trash cans to assist in City recycling efforts. Picnic Tables Fund 233 20,000 Replace 40 picnic tables in various parks.Tables have deteriorated,been vandalized or are in poor&potentially unsafe condition. Storage Unit-Freedom Park Fund 233 60,000 Storage for ball field maintenance equipment(used for field prep&maint.)must be moved from Cook St.to Freedom Park. Legends Field Columns Fund 430 15,000 Additional columns must be installed,as all existing columns are currently full. Irrigation Retrofit to Calsence Controllers- Fund 430 20,000 As part of the City's push to become more efficient in water usage&specifically, irrigation- Ironwood retrofit to computerized system. Improvements at Joe Mann &Soccer Park Fund 430 25,000 Annual improvements to shade structures,bbq grills,bathrooms,picnic tables,walkways&landscaping TOTAL PROJECTS $ 645,000 Civic Center Park Budget Attachment#2 Budget Budget Budget Requested Line Item 2005-06 2006-07 2007-08 2008-09 Salaries- Full time 110-4610-453-1001 241,499.00 271,700.00 375,599.00 422,400.00 Salaries-Overtime 110-4610-453-1002 8,331.00 8,000.00 19,000.00 12,000.00 Insurance -various 165,700.00 245,100.00 Workers Compensation 110-4610-453-1125 8,124.00 8,800.00 8,800.00 8,800.00 16,455.00 16,800.00 569,099.00 688,300.00 Supplies Office Supplies 110-4610-453-2110 0.00 1,000.00 1,500.00 1,545.00 Janitorial Supplies 110-4610-453-2130 2,000.00 4,000.00 4,000.00 4,120.00 Small tools/equipment 110-4610-453-2180 3,000.00 5,000.00 5,000.00 5,150.00 Other Supplies (dog bags, etc.) 110-4610-453-2190 100,000.00 90,000.00 90,000.00 92,700.00 105,000.00 100,000.00 100,500.00 103,515.00 Professional Services Contracting 110-4610-453-3092 325,000.00 325,000.00 391,250.00 402,987.50 Temp Help 110-4610-453-3035 30,000.00 15,000.00 0.00 355,000.00 406,250.00 402,987.50 Travel & Meeting Cost Mileage Reimbursement 110-4610-453-3115 0.00 0.00 650.00 670.00 Conf/Seminar/Workshops 110-4610-453-3120 2,000.00 500.00 11,000.00 11,330.00 Local Meetings 110-4610-453-3125 0.00 500.00 750.00 773.00 2,000.00 500.00 12,400.00 12,103.00 Repair& Maintenance R/M Buildings 110-4610-453-3310 6,000.00 60,000.00 40,000.00 41,200.00 Landscape Services 110-4610-453-3320 232,201.00 120,000.00 168,744.00 173,806.32 R/M Civic Center Park 110-4610-453-3121 0.00 35,000.00 35,000.00 36,050.00 238,201.00 215,000.00 243,744.00 251,056.32 Utility Service**I never see these bills - so I'm not sure *Utilities-Water 110-4610-453-3510 60,000.00 63,000.00 46,000.00 47,380.00 *Utilities- Electric 110-4610-453-3514 80,000.00 84,000.00 90,600.00 93,318.00 140,000.00 147,000.00 136,600.00 140,698.00 *Medians is in this budget so water covered both parks & medians - moved to separate budget Other Services & Charges Dues 110-4610-453-3630 0.00 1,165.00 1,500.00 2,170.00 Telephone 110-4610-453-3650 0.00 1,200.00 1,200.00 1,236.00 0.00 2,365.00 2,700.00 3,406.00 (Dues: Added NRPA for Commission & Park Staff) Budget Budget Budget Requested 2005-06 2006-07 2007-08 2008-09 Total: 826,656.00 806,665.00 1,501,293.00 1,602,065.82 Attachment#3 Parks Budget: Budget Budget Budget Requested Line Item 2005-06 2006-07 2007-08 2008-09 Supplies Janitorial Supplies 110-4611-453-2130 2,000.00 4,000.00 5,500.00 5,665.00 Other Supplies(dog bags, etc.) 110-4611-453-2190 9,588.00 15,000.00 20,000.00 50,000.00 Move$30,000 from LM Contracting 110-4611-453-3092 0.00 10,000.00 10,000.00 30,000.00 Contracts for: 11,588.00 29,000.00 35,500.00 85,665.00 1. Irrig. Pump Maint(10,000) 2. Misting Systems Maint(10,000) Repair&Maintenance R/M Buildings 110-4611-453-3310 6,000.00 50,000.00 50,000.00 51,500.00 Landscape Services 110-4611-453-3320 651,235.00 524,490.00 697,682.00 688,612.46 Move$30,000 to Supplies R/M Parks(Sports Facilities) 110-4611-453-3371 134,763.00 141,063.00 155,169.00 159,824.07 791,998.00 715,553.00 902,851.00 899,936.53 Utility Service *Utilities-Water 110-4611-453-3510 270,000.00 297,000.00 384,427.00 309,000.00 *Utilities-Electric 110-4611-453-3514 60,000.00 66,000.00 119,141.00 122,715.23 330,000.00 363,000.00 503,568.00 431,715.23 Capital Outlay Baby Changing Stations 0.00 9,500.00 Tennis Shade Structures 0.00 0.00 10,000.00 Irrigation around Desert Desert 5,000.00 Golf Carts-2 28,000.00 0.00 0.00 0.00 28,000.00 24,500.00 Budget Budget Budget : Requested 2005-06 2006-07 2007-08 2008-09 Total: 1,133,586.00 1,107,553.00 1,469,919.00 1,441,816.76 CITY OF PALM DESERT PARKS AND RECREATION e • F ns°�frf• STAFF REPORT ••.q i7`-3 To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 17, 2008 Subject: Lagoon Maintenance Contract The lagoon at the Civic Center Park and the Entrada water feature located near the Visitor Center are maintained under a contract specifically written for the care of aquatic features. The contract addresses water chemistry, aquatic weed control, wildlife habitat, and mechanical room maintenance. On May 27, 2008, City Staff requested proposals for the maintenance of the water features for fiscal year 2008-09. Attached is the Lagoon Maintenance Contract. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Lagoon Maint.doc CITY OF PALM DESERT RIVERSIDE COUNTY CALIFORNIA CONTRACT DOCUMENTS AND SPECIFICATIONS FOR CONTRACT NO. CIVIC CENTER PARK LAGOON MAINTENANCE AND ENTRADA WATER FEATURE MAINTENANCE May 9, 2008 Prepared under the supervision of: JANIS STEELE PARKS AND RECREATION SERVICES MANAGER 73-510 FRED WARING DRIVE PALM DESERT, CALIFORNIA 92260 Revised:6/12/2008 TABLE OF CONTENTS CIVIC CENTER PARK LAGOON AND ENTRADA WATER FEATURE MAINTENANCE CONTRACT NO. PAGE CONTRACT DOCUMENTS NOTICE INVITING BIDS 3 INSTRUCTIONS TO BIDDERS 4 AFFIDAVIT OF NON-COLLUSION 7 CONTRACTOR'S PROPOSAL 9 GENERAL TERMS AND CONDITIONS 12 SPECIFIC TERMS AND CONDITIONS 17 AGREEMENT 22 Revised:6/12/2008 NOTICE INVITING BIDS CIVIC CENTER PARK LAGOON AND ENTRADA WATER FEATURE MAINTENANCE CONTRACT NO. PUBLIC NOTICE IS HEREBY GIVEN that the City of Palm Desert, as AGENCY invites sealed bids for the above-stated project and will receive such bids in the offices of the Development Services Department up to the hour of 9:00 a.m., Thursday the 12th day of June, 2008. The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Specifications and Contract Documents for the above- stated project. Specifications and Contract Documents are available from the Development Services Department. This contract will be for a twelve-month (12) period starting July 1, 2008, with an option for a one-year extension based on contractor performance. In accordance with California Labor Code Sections 1770, 1773, 1773.1, 1773.6 and 1773.7 as amended, the Director of the Department of Industrial Relations has determined the general prevailing rate of per diem wages in accordance with the standards set forth in Section 1773 for the locality in which the work is to be performed. A copy of said wage rates is on file at the City Clerk's office of the City. In accordance with City Ordinance No. 859, this project shall not require prevailing wage payments. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code except that this project shall not be subject to prevailing wage law (Labor Code Section 1770, et. seq.). A copy of said wage rates can be obtained by accessing the Department of Industrial Relations website at: www.dir.ca.gov/DLSR/statistics research.html, or by contacting the District Office at 464 West Fourth Street, Room 348, San Bernardino, CA 92401, telephone (909) 383-4334. In accordance with City Ordinance No. 859. The contract documents call for monthly progress payments based upon the Parks and Recreation Services Manager's estimate of the percentage of work completed. Bids must be prepared on the approved proposal forms in conformance with the Instructions to Bidders. The AGENCY reserves the right to reject any or all bids, to waive any irregularity, to accept any bid or portion thereof, and to take all bids under advisement for a period of sixty (60) days. At the time of contract award, the prime contractor shall possess a C-27 license. Page 3 of 24 INSTRUCTIONS TO BIDDERS 1. Form of Proposal. The proposal must be made on the form of Contractor's Proposal, which is included in the Contract Documents and must be completely filled in, dated and signed. If provision is made for alternatives, they must all be bid, unless otherwise provided in the Special Provisions. Bids must be submitted on all items and schedules included in the Contract Documents. FAILURE TO BID ON ALL ITEMS AND SCHEDULES MAY RESULT IN THE BID BEING REJECTED AS NON-RESPONSIVE. 2. Bid Bond. The Proposal does not require a bid bond. 3. Submission of Proposal. A proposal must be submitted in a sealed opaque envelope that clearly identifies the bidder and the project. Bids must be received by the time and at the place set forth in the Notice of Inviting Bids and may be withdrawn only as stated in the proposal. 4. Contract Documents. The complete Contract Documents are identified in the Agreement. Potential bidders are cautioned that the successful bidder incurs duties and obligations under all of the Contract Documents and that they should not merely examine the Plans and Specifications in making their bid. 5. License. To be considered, a potential bidder must have the kind of license required under provisions of the California Business and Professions Code for the work covered in its Proposal when its bid is submitted. This includes a joint venture formed to submit a bid. 6. Quantities. This contract is a unit price bid for all work shown on plans and specifications. Quantities shown are but estimates and final payment will be based upon the methods outlined in the Standard Specifications or as modified by the Special Provisions contained herein. 7. Interpretation of Documents. Discrepancies, omissions, ambiguities, and requirements likely to cause disputes between trades and similar matters shall be promptly brought to the attention of the OWNER, in writing, and to the attention of the Parks and Recreation Services Manager. When appropriate, Addenda will be issued by the OWNER. No communication by anyone as to such matters except by Addenda affects the meaning or requirements of the Contract Documents. 8. Addenda. Owner reserves the right to issue Addenda to the Contract Documents at any time prior to the time set to open bids. Each potential bidder shall leave with the OWNER its name, address and phone number for the purpose of receiving Addenda. OWNER will cause copies of Addenda to be mailed or delivered to such names at such addresses. To be considered, a Contractor's Proposal must list and take into account all issued Addenda. Bids, to be acceptable, must acknowledge receipt of all Addenda. Page 4 of 24 9. Inspection of Site. Bidder must examine the site and acquaint themselves with all conditions affecting the work. By making its bid a bidder warrants that it has made such site examination as it deems necessary as to the condition of the site, its accessibility for materials, workmen and utilities and ability to protect existing surface and sub-surface improvements. No claim for allowances, time or money, will be allowed as to such matters. 10. Bids. Bids are required for the entire work. The amount of the bid for comparison purposes will be the total of all items The evaluation of bids and award of contract shall be based solely on the final decision of the City. The City reserves the right to award the contract on either of the schedules to the lowest responsible bidder. 11. Award of Contract. Acceptance by the OWNER at a meeting regularly called and held of a Contractor's Proposal authorizes OWNER to enter into a contract subject to the execution by both CONTRACTOR and OWNER of a written agreement evidencing said contract, and CONTRACTOR providing all requirements set forth in said contract including, but not limited to, insurance and bonding requirements. CONTRACTOR is advised that the OWNER has up to 90 days from Award of Contract within which to issue the Notice to Proceed. 12. Return of Guarantee. Bid Bonds or checks of unsuccessful bidders will be returned by mail when the executed agreement and bonds are received by OWNER. Bid Bonds of the successful bidder will not be returned but is exonerated by its execution and delivery of the Agreement and the bonds. If the guarantee of the successful bidder is a check, it will be returned at the time a Bid Bond would be exonerated. 13. Qualifications of Bidders. No award will be made to any bidder who cannot give satisfactory assurance to the OWNER as to his own ability to carry out the contract, both from his financial standing and by reason of his previous experience as a contractor on work of the nature contemplated in the contract. The bidder may be required to submit its record of work of similar nature to that proposed under these specifications, and unfamiliarity with the type of work may be sufficient cause for rejection of bid. 14. Subletting and Subcontracting. Bidders are required pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Government Code) to list in their proposal the name and location of place of business of each sub-contractor who will perform work or labor or render services in or about the construction of the work or improvement or a sub-contractor who will specifically fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of one half of one percent (0.5%) of the prime CONTRACTOR's total bid. Failure to list a sub-contractor for any Page 5 of 24 portion of the work under the guidelines above implies that the CONTRACTOR's own forces will do that portion of the work. It is the OWNER's intent for the Subletting and Subcontracting Fair Practice Act to apply to all phases of the work. 15. Substitution of Securities in Lieu of Retention. CONTRACTOR is advised that he may, at his sole cost and expense, substitute securities equivalent to any monies withheld by the OWNER to insure performance under the contract. Such securities shall be deposited with the OWNER or with a State or Federally Chartered Bank as escrow agent and shall pay such monies to the CONTRACTOR upon satisfactory completion of the contract. The CONTRACTOR shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon. Securities eligible for investment under this section shall include those listed in Government Code Section 16430 or bank or savings and loan certificates of deposit. 16. Government Code Section 4551. In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the CONTRACTOR or sub-contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section)* or under the Cartwright Act (Chapter 2 (commencing with Section 16700) or Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the CONTRACTOR, without further acknowledgment by the parties. 17. Pre-Bid Conference. None Page 6 of 24 AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR CIVIC CENTER PARK LAGOON AND ENTRADA WATER FEATURE MAINTENANCE CONTRACT NO. STATE OF CALIFORNIA) )SS COUNTY OF RIVERSIDE) being first duly sworn, deposes and says: that he is of (insert"Sole OWNER","Partner",or other proper title) (insert name of bidder or other proper title) who submits herewith to the City of Palm Desert, a Proposal; That all statements of fact in such Proposal are true; That such Proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association or corporation; That such Proposal is genuine and not collusive or sham; That such bidder has not, directly or indirectly, by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Palm Desert, or of any other bidder of anyone else interested in the proposed contracts; and further, That prior to the public opening and reading of Proposal, said bidder: (a) Did not, directly or indirectly, induce or solicit anyone else to submit a false or sham Proposal. (b) Did not, directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham Proposal, or that anyone should refrain from bidding or withdraw their Proposal. (c) Did not, in any manner, directly or indirectly, seek by agreements, communications, or conference with anyone to raise or fix any overhead, profit, or cost element of this Proposal price, or that of anyone else. (d) Did not, directly or indirectly, submit their Proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except to the City of Palm Desert or to any person or persons who have a partnership of other financial interest with said bidder in his business. Page 7 of 24 (e) That no councilperson, officer, agent or employee of the City of Palm Desert, is personally interested, directly or indirectly, in this contract, or the compensation, oral or in writing, of the City Council its officers, agents or employees, has induced them to enter into this Contract, excepting only those contained in this form of Contract and the papers made a part hereof by its terms. Subscribed and sworn to before me this day of , 20 By: Notary Public in and for said County and State Title: Page 8 of 24 CONTRACTOR'S PROPOSAL CITY OF PALM DESERT SUBMISSION FORM CIVIC CENTER PARK LAGOON AND ENTRADA WATER FEATURE MAINTENANCE TO: CITY CLERK City of Palm Desert 73510 FRED WARING DRIVE PALM DESERT, CA 92260 The undersigned declares that they have carefully examined the Specifications accompanying the Invitation to Bid and is thoroughly familiar with the contents thereof, is authorized to represent the bidding firm and propose services to Palm Desert. It is understood that the price shown hereon includes all routine and seasonal maintenance described in the specifications. For each item, the averaged one-month maintenance cost shall be indicated and the total of these costs shall be extended for the term of the contract. ITEM DESCRIPTION PRICE PRICE (MONTHLY) (ANNUALLY) 1. Civic Center Park Lagoon $ $ 2. Entrada Water Feature $ $ TOTAL $ $ TOTAL AMOUNT BASE BID IN FIGURES $ TOTAL AMOUNT BASE BID IN WORDS Page 9 of 24 CONTRACTORS PROPOSAL (CONTINUED) COMPANY ADDRESS ( ) ( ) TELEPHONE FAX BID PREPARED BY TITLE SIGNATURE DATE TECHNICAL ABILITY AND EXPERIENCE The bidder must verify acceptable experience of water feature maintenance, which will enable the City to judge the responsibility, experience, skill, and business/financial standing of the bidder. The City Council of the City of Palm Desert reserves the right to reject bids from firms that do not reflect adequate experience and qualifications to conduct the necessary work. Additional numbered pages outlining information required or this portion of the proposal shall be attached as necessary. The bidder is required to state all work of a similar character to that included in the proposed contract that he has performed in the last three years. Provide references with an address, contact person and phone number. Page 10 of 24 CONTRACTORS PROPOSAL (CONTINUED) Contract Class of Date Name, Address & Telephone Amount Work Completed No. of Owner 1 2 3 Due to the location, size/extent and maintenance requirements of the water features covered by this contract area, the bidder is required to state how he will provide the necessary maintenance and services in the specifications. State the estimated manpower your company will use each week to fulfill the contract, including supervision, technical expertise and general labor sub-categories. Please include the following: Local Office Address: Phone: ( ) Emergency Contact Person Name: Phone: Page 11 of 24 GENERAL TERMS AND CONDITIONS BUSINESS TAX The City's Business Tax Ordinance requires that a Business Tax Receipt be obtained before any business or trade is conducted within the City. City will obtain verification that the bidder has a valid City of Palm Desert Business Tax Receipt prior to the execution of the contract. CONTRACT REQUIREMENT The bidder to who award is made shall execute a written agreement with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in this proposal. The agreement shall be made in the form adopted by the City and incorporated in the specifications. FAILURE TO ACCEPT CONTRACT If the bidder to whom the award is made fails to enter into the contract, the award will be annulled, and an award may be made to the next lowest responsible bidder, and that bidder shall fulfill every stipulation as if it were the party to whom the first award was made. LABOR ACTIONS In the event that the selected bidder is experiencing a Labor action at the time of the award of the contract (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said bidder is no longer the lowest responsible bidder and to accept the next acceptable low bid from a bidder that is not experiencing a labor action, and to declare it to be the lowest responsible bidder. WORKERS' COMPENSATION COVERAGE The Contractor shall procure and maintain, during the life of the contract, workers' compensation insurance for all his or her employees engaged on or at the site of the project; and in case any of the work is sublet, the Contractor shall require all sub- contractors to similarly provide workers' compensation insurance by protection afforded by, workers' compensation insurance carried by the Contractor. SAFETY PROGRAM Upon request by the City, the Contractor shall furnish the City with a copy of their California OSHA required Injury and Illness Prevention Plan, or written description of their exemption. Page 12 of 24 INSURANCE The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: (a) Commercial General Liability Insurance. A policy of commercial general liability insurance written on an occurrence basis with a combined single limit of at least $1,000,000 per occurrence, and $2,000,000 general aggregate, for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broadform property damage, products and completed operations. The General Liability Policy shall add the City of Palm Desert as an additional insured in accordance with standard ISO additional insured endorsement form CG2010(1185) or equivalent language. (b) Workers' Compensation Insurance. A policy of workers' compensation insurance in such amount as will fully comply with the laws of the State of California and which will include $1,000,000 employer's liability. (c) Business Automobile Insurance. A policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of $1,000,000 bodily injury and property damage. Said policy shall include coverage for owned, non- owned, leased and hired cars. (d) Additional Insurance. Policies of such other insurance, including professional liability insurance in a minimal amount of $1,000,000 if contract has professional liability exposure, as may be required in the Special Requirements. All of the above policies of insurance shall be primary and non-contributing insurance. The Commercial General Liability insurance policy shall add "the City, its officers, employees and agents" as additional insured. The insurer shall waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents, and their respective insurers. In the event any of said policies of insurance are canceled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section to the City. No work or services under this Agreement shall commence until the Contractor has provided the City with Certificates of Insurance and Additional Insured Endorsements that are approved by the City. In the event the Contractor subcontracts any portion of the work, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same polices of insurance that the Contractor is required to maintain pursuant to this Section. Page 13 of 24 INDEMNIFICATION Contractor agrees to indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the negligent acts or omissions of Contractor hereunder, or arising from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, whether or not there is concurrent passive or active negligence on the part of the City, its officers, agents or employees but excluding such claims or liabilities arising from the sole negligence or willful misconduct of the City, its officers, agents or employees, who are directly responsible to the City, and in connection therewith: (a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless there from; (c) The Contractor shall maintain strict compliance with all provisions of Cal OSHA Standards and Regulations. The Contractor acknowledges and hereby agrees to be defined as the "Controlling Employer" at the job site. As the "Controlling Employer" the contractor shall take reasonable steps to ensure that all subcontractors maintain compliance with Cal OSHA Standards and Regulations. The Contractor shall be responsible for all fines, penalties and judgments that result from Cal OSHA action; (d) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees. Page 14 of 24 CONTRACT ASSIGNMENT The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity or any kind without the previous written consent of the City Council of the City of Palm Desert. NON-DISCRIMINATION In the performance of the terms of this contract, the Contractor agrees that it will not engage in, nor will it permit its sub-contractors to discriminate in the employment of persons because of age, race, color, sex, national origin or ancestry, or religion. LOCAL OFFICE The Contractor shall maintain a local office with a competent representative that can be reached during normal working hours and authorized to discuss matters pertaining to this contract with the City. A local office is one that can be reached by telephone without it being a toll call. An answering service or mobile telephone shall not fulfill the requirement for a local office. PERSONNEL The Contractor shall furnish sufficient supervisory and working personnel capable of making on-site decisions, accomplishing work on schedule, and have on staff two certified divers to perform work as needed at no cost to the City. The Contractor shall provide monthly inspections by a Aquatic Biologist to ensure proper maintenance practices. CONTRACTOR IDENTIFICATION The Contractor shall insure that all working personnel are identified by a work uniform that, at a minimum, consists of a shirt that identifies the company. All work vehicles used on the project shall also be identified, at a minimum, with the company name on the vehicles. Page 15 of 24 PAYMENT TERMS The Contractor shall be paid monthly, in arrears, for the work specified and performed satisfactorily under this contract. The City's payment terms are thirty (30) days from the receipt of an original invoice, revised reports and acceptance of materials, supplies, or services (Net 30). PERFORMANCE DEFICIENCIES AND REDUCTION IN PAYMENT The City of Palm Desert has set up very specific criteria in which to evaluate the performance of the Contractor on a weekly basis. If performance by the Contractor is deficient, the City reserves the right to subtract a cost from the monthly billing. Since it is difficult to quantify and assess a value to every aspect of the work, the City shall implement a standard $100 cost per incident. The following describes deficiencies: 1. Lack of compliance to specifications, i.e., failure to adequately maintain optimal water pH and clarity, litter pickup, treat for algae, etc. 2. Failure to provide specified reports or to falsify reports. 3. Failure to supply adequate equipment, labor, or supervision. 4. Failure to respond to deficiencies in the specified time frame. 5. Failure to comply with schedules. Variances may be approved by request. Delays in part acquisition or adverse weather conditions will be taken into consideration. 6. Failure to protect public health and safety. 7. Failure to provide contractor/company identification on vehicles or for employees. SEVERABILITY If any term, provision or condition of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. Page 16 of 24 SPECIFIC TERMS AND CONDITIONS CIVIC CENTER PARK LAGOON AND ENTRADA WATER FEATURE CONTRACT LOCATIONS 1. Civic Center Park Lagoon is located at 73-510 Fred Waring Drive, Palm Desert, California. 2. Entrada Water Feature is located on the southwest corner of El Paseo and Highway 111, Palm Desert, California. SCHEDULING OF WORK The contractor shall provide a weekly schedule in accordance with the Palm Desert Municipal Code, pertaining to work hours. Maintenance and operation of equipment shall be performed only during the time periods as follows: October 1 to April 30 Monday- Friday 7:00 a.m. to 5:30 p.m. Saturday By City Approval Only Sunday By City Approval Only May 1 to September 30 Monday- Friday 6:00 a.m. to 7:00 p.m. Saturday By City Approval Only Sunday By City Approval Only The Contractor shall notify the City at least 24 hours in advance of any work outside the hours defined above. Emergency work directed by the City is not impacted by these restrictions. SCOPE OF SERVICES Contractor shall provide the necessary manpower and equipment to maintain the areas listed in the specified locations at the level of maintenance and service defined by the City, for a period of twelve months commencing July 1, 2008. The City has the option of extending the contract yearly after this date, based on performance by the Contractor. The work shall include, but is not limited to, proper maintenance of all water features and surrounding hardscape structures as designated; inspection of pump systems and expedient implementation of necessary adjustments and repairs; algae and aquatic weed control; litter and trash removal. Page 17 of 24 SPECIFIC SERVICES TO BE PERFORMED Includes, but is not limited to the following: Litter Control A. The removal of all trash, such as paper, cans, bottles, broken glass, and floating debris from the water feature and surrounding areas shall be performed on Monday, Wednesday and Friday before 10:00 AM. B. The contractor shall remove any organic matter such as leaves or branches that create an aesthetically displeasing condition. C. All refuse shall be removed and taken to a sanitary landfill at the Contractors expense. Chemical Applications The Contractor shall provide complete and continuous control and/or eradication of all noxious aquatic plant or algae growth at no extra cost. The Contractor shall obtain necessary permits and licenses to comply with The City, County, State or Federal laws for using aquatic pest control chemicals. The Contractor will assume responsibility and liability of use of chemical controls. The Contractor shall be responsible for the safe and proper application of all chemicals. The Contractor shall complete and furnish a pesticide application log to the City. The log shall have the following information included: 1. The target pest to be controlled 2. Method of control 3. Copies of the product labels 4. MSDS Sheets 5. A frequency schedule 6. A copy of the PCA recommendation pH and Water Quality Entrada Water Feature Entrada Water Feature shall be maintained in a natural state with no addition of chemicals to enhance water clarity or reduce aquatic plant growth. The Entrada Water Feature shall be maintained in a "first-class condition." This condition means the body of water shall have no objectionable odor, debris or garbage present. The body of water will have no masses of noxious aquatic plant growth or algae above or below the surface. The body of water shall have no distinct discoloration of water due to inappropriate levels of water clarity. The Contractor will maintain water balance to Page 18 of 24 prevent corrosion to the plumbing system. The Contractor shall test for water pH and balance on a weekly basis, and submit a copy of the results to the City. Civic Center Park Lagoon The Civic Center Park Lagoon supports a variety of aquatic life and serves as a reservoir for the main park irrigation system. The contractor shall maintain a pH and water balance that is beneficial to ornamental plants, aquatic life, waterfowl and wildlife in and around the lagoon. The following standard shall be used to define water clarity at the Civic Center Park Lagoon. A black and white disk extended from a string, commonly referred to as a "secchi disk", when placed in the lagoon, shall be visible at a depth of at least 18 inches, or the water shall be determined to not be of reasonable clarity. Ornamental Plant Control During peak growing season, the contractor shall thin out and remove excessive growth of water lilies using an aquatic weed harvester. Equipment Maintenance Entrada Water Feature The Contractor shall be responsible for the preventative maintenance of the pump, filter, and all related equipment as outlined in the manufacturers handbook. (Provided by the City). Extra Work During the course of the contract period, additional services, labor and materials, beyond those specified in the contract may be required and performed on a time and material basis. The Contractor shall submit a request for extra work, identifying the estimated material costs and a not to exceed labor cost, before commencing work. The Contractor must have a signed authorization before payment can be made. The Contractor shall provide twenty-four (24) hour emergency service, with prompt correction of mitigation of emergency damage when notified of an occurrence. An emergency that is causing a hazard to the public or property must be responded to within one (1) hour. Failure to do so may result in monetary deductions from the monthly billing. Response to emergency service shall be paid at a rate of $25.00 per hour. Work should be limited to the level required to mitigate an emergency any further repairs shall be completed during normal working hours. Page 19 of 24 Extra work will be a separate item from normal contractual duties. The Contractor is expected to complete the contractual duties as specified on schedule and extra work shall not interfere with or delay these duties. Safety Contractor shall comply with the State of California and Cal-OSHA Safety Rules and Regulations and the American National Standards Institute (ANSI) 2133.1 standards. The Contractor shall supply all delineation, signing and clothing as required by the State of California Department of Transportation. If work along a public right- o-way will require the closure of a traffic lane, the Contractor shall notify the City at least 24 hours in advance and comply with procedures outlined in the Cal-Trans Manual (page 5-48, figure 5-9, "Typical Land Closures"). The Contractor is to supply the appropriate traffic control equipment. Weekly Reports The Contractor, as part of this agreement, will submit reports and schedules as requested. Failure to submit reports and schedules in the time specified may result in a Performance Deficiency Deduction. Such reports must be filled out in detail. The following is a breakdown of required forms and schedules: 1. Schedule of maintenance A. Contractor shall provide a schedule of maintenance at the start of each month identifying areas to be maintained and a breakdown of when each function shall be performed. This schedule should include the Frequency Schedule as it pertains to the maintenance for that month. B. The City will assume that the Contractor will adhere to the schedule. The City must receive notification of changes at least 24 hours in advance. 2. Weekly activity report A. Special projects. B. Incidents or accidents. C. Additional weed control. D. Unusual weather conditions if applicable. The Contractor shall submit these reports as they are completed. Weekly reports shall be filled out by Friday of every week. Monthly payment shall not be disbursed unless all reports have been submitted to the City. Page 20 of 24 License Requirements 1. City of Palm Desert Business license (current) 2. C-27 Contractors License 3. Certificate of Insurance 4. State of California Pesticide License QAL for chemical applications category F (current and active) 5. County of Riverside Pesticide Business License (current) Page 21 of24 AGREEMENT THIS AGREEMENT is made and entered into the City of Palm Desert on this day of 20 , by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY", and referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on , the CITY invited bids for lagoon maintenance services for City maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM. The term of this Agreement shall be from July 1, 2008, through June 30, 2009, or to such later date as may be agreed in writing between parties. (2) CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore the total sum ($) as set forth in the Contract Documents and adopted by the CITY. (3) CONTRACTOR'S OBLIGATION For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the Specific Terms and Conditions. (4) HOLD HARMLESS AND INDEMNIFICATION. CONTRACTOR agrees to defend, indemnify, and hold harmless The City of Palm Desert, its officials, officers, employees, representatives, and agents from and against all claims lawsuits, liabilities or damages of whatsoever nature arising out of our connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, subcontractors and employees thereof in connection with, the performance or non-performance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever is necessary to protect the City of Palm Desert, its official, officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. (5) AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing, signed by the CONTRACTOR and approved by the City Council of the CITY. Page 22 of 24 (6) TERMINATION. If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a three-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR fails to perform said work or cure the deficiency within the three (3) days specified in the notice, such shall constitute a breach of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, except as otherwise set forth herein, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligation of CONTRACTOR's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY's Notice of Termination, minus any offset from such payment representing the CITY's damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined in the CITY's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. The City Council may terminate the contract with 30 days written notice for any reason. (7) INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid Submission Form(s), Addendum Nos. ; Change Orders; additional or supplemental specifications, drawing, maps or diagrams; and CITY issued forms relating to this project, are hereby incorporated in and made a part of this Agreement. (8) COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by this reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. (9) ANTI-DISCRIMINATION. In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of any person because of the age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. Page 23 of 24 (10) AUDIT. CITY shall have the option of inspecting and/or auditing all records and other written material used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. (11) NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail, return receipt requested, addressed as follows: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 (12) LITIGATION COSTS. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (13) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do warrant that each individual executing this Agreement on behalf of each party is a person duly authorized. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation CONTRACTOR JEAN BENSON, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: APPROVED AS TO CONTENT: RACHELLE D. KLASSEN, JANIS STEELE CITY CLERK PARKS AND RECREATION SERVICES MANAGER APPROVED AS TO FORM: DAVID J. ERWIN, CITY ATTORNEY Page 24 of 24 NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: State of California Grants The State of California Department of Parks and Recreation issued four grants to the City of Palm Desert in the early 2000's. These grants were discovered by Staff within the last year. In order to utilize the grant funding, there was a deadline of March 2008, to deliver the grant information and documentation to the State. There were four separate grants totaling $786,655.00, which is as follows: Sources of Grant Funds: Grant Amount: 1. 2000 Parks Bond Act Per Capita $ 341,000 2. 2000 Roberti-Z'berg-Harris Block Grant $ 109,623 3. 2002 Resources Bond Act Per Capita $ 220,000 4. 2002 Resources Bond Act Roberti-Z'berg-Harris Block Grant $ 116,032 Total: $ 786,665 During discussions with Ms. Sherry Mediati, Project Officer, State of California Department of Parks and Recreation, Staff identified portions of the Freedom Park project to receive the grant funding. The brief description of the project was: A development project in the City of Palm Desert to include the construction of Freedom Park, specifically including excavation, finish grade, basketball, tennis and volleyball courts, and landscaping. Some of the grants required matching funding and some did not. State of California Grants June 17, 2008 Page 2 of 2 Within the Freedom Park construction project, the specific projects identified were: Project Total Project Cost 1. Landscape $1,461,800 2. Excavation $ 405,151 3. Finish Grade $ 153,801 4. Tennis Courts $ 81,328 5. Basketball Courts $ 130,356 6. Volleyball Courts $ 17,092 Total: $2,249,528 Funding Sources 1. 2000 Parks Bond Act Per Capita $ 341,000 Landscape 2. 2000 Roberti-Z'berg-Harris — Block Grant $ 109,623 Excavation 3. 2002 Resources Bond Act Per Capita $ 220,000 Sport Courts (Tennis, Basketball and Volleyball) 4. 2002 Resources Bond Act Roberti-Z'berg-Harris Block Grant $ 116,032 Finish Grade 5. Palm Desert Redevelopment $1,462,873 Total: $2,249,528 In summation, the City of Palm Desert was awarded, and has received grant funding from the State of California Department of Parks and Recreation in the amount of $786,655.00. Attached is a picture of the sign that the State requires be displayed at the site of the funded project(s). This sign is currently displayed on the community garden fence facing Country Club Drive. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Grants\Grant Rpt.doc ,...., - 1 FREEDOM PARK ,,,..-.0 1 I 1111111111111 . ll . .igl ,,,.,II! ..: , r., -, , liii Another Project To Improve 1 i California Parks Funded By ,4.4.4- The 2000 Parks Bond Act ' ,, ,, 0 0 0 .-' 21.i .. - •-- -— '' . k, ,,y ARNOLD SCHWARZENEGGER MIKE CHRISMAN— Secretary For Resources il — RUTH COLMAN •.\-. .Director-California Department Of Parks&Recreation ,a6 imr. .-:1 l'\ . i! 4ii ---.11111111; ....., 444 1.....,-._ .. — — , , `--- ..-....—....MOE :'...-- IPrff , ,,-;---,-4.--,, ' l' , - , i I •-..Z!. 4 0",".., *;::-; 4:', • ---tk"'-'-':.4:-:-zq; ::.'-: 'r,,,,k,'-i,„•;, '4't.ii,-; NMNN, :11 -----t,(17-114"--W: � CITY OF PALM DESERT : we _ PARKS AND RECREATION 04,... STAFF REPORT e.T9 3yo. f To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 17, 2008 Subject: Trail Kiosks The trail kiosks at Homme/Adams and Cahuilla Hills Park have been vandalized on a regular basis. The material used for the kiosks can be damaged fairly easily and replacement of the signs is costly. During the week of May 26, 2008, the trail kiosks at Homme/Adams and Cahuilla Hills Parks were replaced with vandal proof signs designed to stand up to the weather as well as vandalism. The materials used are aluminum panels with a see through lexan cover plate. Attached are pictures of the new trail kiosk signs. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 17\Trail Kiosk.doc _ . - , _ — - c.. . .... - _ __... .... — ,1 -. .... .. . . ' 811/Else gli , -: - k • 4, 4. -• A MIMS sigeMp': , .• • 0 _ —_.,ats • t ! • .t.-. . . , c_ —, , , • . ___ ..... _,_: .., L;...; - , -.,.: . - ; 1,,,, ?,, , „,,e, 4..,:•._ 4 i ,,. - .4* • •3 .,I2,:'•...,',.:44.'-$47z,4' •. = Paint en40 I 1.„. ,• 4\iii ,,• I.• -..4/14 ,,...:•-:C7tr u''-,' )4 4 W.•I4tL%I .i4 V)4• r t:4 4. —.- ,'--'t •"- • . ..l i . ' • ti,..:.:, ,'."•.... `....• ' :: 4 4. ,:..... .ict‘.Z.11 ir-- —. ' -" tif,;:.-f- 111.15hipis.j re... - - 4- • "• " •. --., 'qt," , t 1 . . _ Ai .„ a, . ..a.144,. .,.. ''''•••-••••.,44 . 4..- 41 . . ' IF . A.. 4 ' -1* . • 4• 4 ... i '- 1. •-. .- in- ' • .''A a allitrk" 7706 / 10 / 2008 I .0.. _... ••••:._"•ak. - . .: • ..... _ _ . . - . . 1:7*••• -' - .• • ". 1=4/151416.41 IA 1..-' sc.r.I.I .I•tAir - ... t,. • , ..1 c.,dt< • -1- a ,...lik . . tr.t5, • . - ;4- .-4- -15'.,:-:', • •: 1 , •.III ' -. . • ---.... : • rat,:iii.:,y- . i. . ! , - : — • ''• t ....• .... I • . - • .'‘ .1, II .s,..._ I 0 . • . • • .... • ..I IS Ws 008 �' � CITY OF PALM DESERT : PARKS AND RECREATION 04,.... STAFF REPORT e.N.T9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 17, 2008 Subject: Santa Rosa and San Jacinto Mountains Trails Maps Attached is a copy of correspondence received from the Friends of the Desert Mountains and The Wilderness Society. They have worked collaboratively with many local community leaders and key partners to develop a comprehensive brochure and trails map for the Santa Rosa and San Jacinto Mountains National Monument. The maps highlight the beauty and recreational features of the monument, as well as provide a comprehensive trail map of the entire Coachella Valley. Staff will have a copy available for you to view at the Commission meeting, and possibly copies for all Commissioners. There are electronic versions available at the following locations: 1. Friends of the Desert Mountains website: www.desertmountains.org, and 2. The Wilderness Society's website: www.wilderness.org/california These links will be added to the Parks and Recreation portion of the City of Palm Desert's website. • jab ii Friends ottneDesert Mountains THE WILDERNESS SOCIETY ase -:'• 45480 Portola \venue,P.O.Boa 1281 =: 655 Montgomery St.,Stare 1000 Palm Desert,CA 92261 San t'raneisco,C. 94111 June 6, 2008 Janis Steele CD Parks and Recreation Department 73-510 Fred Waring Drive JUN 0 9 2000 Palm Desert, CA 92260 DEVELOPMENT SERVICES DEPARTMENT CITY OF PALM DESERT Dear Janis Steele, It is our pleasure to present to you the results of a collaborative effort to raise awareness, build support and provide public education materials for the Santa Rosa and San Jacinto Mountains National Monument. We developed the enclosed brochure and trails map in conjunction with local community leaders and other key partners including the Agua Caliente Band of Cahuilla Indians, City of Palm Desert, Southern California Edison, Palm Springs Life, Coachella Valley Mountains Conservancy, Tahquitz Group of the Sierra Club, Bureau of Land Management, U.S. Forest Service, and California State Parks. This unique and diverse partnership demonstrates the broad range of support for the Monument. We will be hosting a premiere event for the trails map on Thursday, June 12th at 10 a.m. at the Santa Rosa and San Jacinto Mountains National Monument Visitor Center, located at 51-500 Highway 74 in Palm Desert, California. The unveiling of the new trails map will mark a month-long"Celebration of Trails" designed to commemorate and promote its availability. The brochure and trails map will be distributed at tourism centers, chambers of commerce, retail stores, restaurants and other businesses in the area to help highlight the beauty and recreational features of the Monument for residents and visitors alike. An electronic version of the brochure will soon be available online at the Friends of the Desert Mountains website (www.desertmountains.org) and The Wilderness Society's website (www.wilderness.org/california). As the photographs illustrate, this 272,000-acre landscape spans a dramatic array of ecosystems, rising from the desert floor to alpine forests at altitudes of over 10,500 feet. In 2000, working with local conservationists and community leaders, Congresswoman Mary Bono Mack and Senator Dianne Feinstein championed legislation that established the Santa Rosa and San Jacinto Mountains National Monument"as both a national treasure and a scenic landscape." In designating the Monument, our elected leaders recognized the national significance of this land due to its outstanding recreational, biological, cultural and geological values. The Santa Rosa and San Jacinto Mountains National Monument is part of an expansive new network of protected areas called the National Landscape Conservation System. This conservation system protects the "best of the best" of the federal public lands. The intent is to maintain these lands as healthy, wild places open to the public for outdoor excursions. Legislation that formally recognizes the Conservation System, thereby giving it a permanent place among the nation's other great land conservation systems such as our National Parks, recently passed the U.S. House of Representatives and will soon be voted on by the Senate. Congresswoman Mary Bono Mack is a leader of the bi-partisan effort that will congressionally recognize and unify these important lands. As we work to build a solid foundation and public support for the Santa Rosa and San Jacinto Mountains National Monument, we also recognize the importance of raising awareness for the National Landscape Conservation System to ensure that it enjoys the political support necessary to guarantee its place among our nation's other great land conservation systems. We hope the images included in the brochure and the trails map entice you to visit this spectacular place;to see for yourself why Santa Rosa and San Jacinto Mountains National Monument is a cornerstone of the National Landscape Conservation System. Sincerely, Ted Lennon Sara Barth President of the Board Regional Director Friends of the Desert Mountains The Wilderness Society Enclosures