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HomeMy WebLinkAbout2009-06-02 PRC Regular Meeting Agenda Packet ....... CITY OF PALM DESERT i PARKS AND RECREATION COP iSSION I AGENDA r Tuesday, June 2, 2009 — 8:30 a-m. Administrative Conference Room I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any [tern not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda- It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM MAY 5, 2009 UNFINISHED BUSINESS A. ECONOMIC IMPACT OF PARKS AND RECREATION Discussion and recommendations regarding information provided on the economic impact of parks and recreation. VI. NEW BUSINESS A. STUDENTS AT COMMISSiON MEET[NS Discussion and recommendation to have students attend Parks and Recreation Commission meetings. VII. REPORTS AND UPDATES A. CALIFORNIA PARKS AND RECREATION SOCIETY MARKET RESEARCH PARKS AND RECREATION COMMISSION AGENDA JUNE 2, 2009 B. FREEDOM PARK FIRE LANE C. IRONWOOD PARK AND JOE MANN PARK RESTROOMS D. MAY PARK INSPECTIONS E. MID VALLEY BICYCLE PATH F. PALM DESERT YOUTH SPORTS OPENING DAY C. STATUS UPDATES VIII. COMMISSIONER COMMENTS IX. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of May 2009. Monica Loredo, Recording Secretary 2 s ev xasu�n v creroWord DarePififeZiteVAgendask2004Apen�s16-2-04,tlaGr CITY OF PALM DESERT �'•�� PARKS & RECREATION COMMISSION PRELIMINARY MINUTES tt hry "$ y MAY 5, 2009 Fo=�7r3No N....N CALL TO ORDER Chairman Barnard convened the meeting at 8:30 a.m. II. ROLL CALL Present: Excused Absence Chairman Michael Barnard Commissioner Julie Munson Commissioner Phill Babcock Commissioner Jerry Dawson Absent Commissioner Randy Guyer Vice Chair Roger Dash Commissioner Deborah Hall Commissioner Terry Schukart Commissioner Kim Housken Staff Present: John Wohlmuth, City Manager Homer Croy, ACM for Development Services Janis Steele, Parks and Recreation Services Manager Jay Niemczak, Parks Facilities Manager Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary Guests: Cindy Finerty, Councilmember Van Tanner, Planning Commissioner Rob Ballew, Family YMCA of the Desert Craig De Witt, Desert Recreation District Laura McGalliard, Desert Recreation District Gina Tenorio, The Desert Sun III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM APRIL 7, 2009 Minutes of the meeting from April 7, 2009, were approved as submitted. Motion moved/seconded by Dawson/Hall, and carried by a 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. IV. ORAL COMMUNICATIONS - None V. UPDATES OF PROJECTS/SCHEDULES/BUDGETS/MASTERPLAN A. WINDSTORM DAMAGE Ms. Steele reported that there were some trees damaged due to the windstorm. The most notable damage was the amphitheater, which the shade structure was totally destroyed. She noted that down trees would be removed within the next couple of days. Commissioner Housken mentioned that the trees are inventoried, and asked if when a tree is removed is it then removed from the inventory. Mr. Niemczak replied that it is noted in the inventory. Commissioner Housken inquired how they are identified. Mr. Niemczak answered that they are identified by diameter, global positioning system (GPS), and species. Commissioner Hall asked if the trees are being replaced. Mr. Niemczak responded that a couple at the soccer park will be replaced, and others were pruned. B. AMPHITHEATER UPDATE Ms. Steele stated that there are pictures of the current condition of the shade structure in the agenda packet. Most of the shade structure is gone. She informed the Commission that Staff has communicated with the vendor that usually does the City's other shade structures for an estimate to repair the damage. She indicated that the cost to remove the remaining structure and replacement of only the canvas is estimated to be $215,000. The price does not include if there is any structural damage. She noted that a structural engineer would have to be brought in to take a look at it. Ms. Steele mentioned that the insurance adjuster was out last week. The adjuster took pictures and received information that he needed. She recounted that there was a subcommittee formed that consisted of Councilmembers Benson and Ferguson, Commissioners Dawson and Guyer, Mr. Carlos Ortega, Mr. Homer Croy, and Staff to discuss a new design for the amphitheater. Ms. Steele communicated that the subcommittee came up with a design that was included in the agenda packet. She mentioned that she brought it up at the City Council study 2 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 session. At the time of the study session, Staff thought that it was going to cost between $400,000 and $500,000. She now has an exact cost for the design, which will cost $387,000. Ms. Steele commented that Staff is going to the City Council meeting on May 7, 2009, to get approval to bid the project out. The project would include removal of current structure and shade. She noted that the new design would provide more shade. She also noted that it may take 13 weeks to replace, and hope to have it done while they are over-seeding the park. Commissioner Hall asked how much would be covered by the insurance company. Mr. Niemczak responded that the insurance would only cover the canvas part of the shade structure ($215,000). Commissioner Hall inquired if the insurance would cover the structure if it turns out that it is damaged. Mr. Niemczak responded that when he talked to the Risk Manager, he said that the insurance would cover the existing structure. Commissioner Hall clarified that if the City does not choose to replace the shade structure fabric with the new one, does the City still recoup some of the money. Staff replied yes. Mr. Rob Ballew, Family YMCA of the Desert, inquired if there still would be concerts and movies in the park. Ms. Steele responded that the subject was discussed at the study session, and a decision was made to have the 4th of July event. However, continue looking at having concerts and movies in the park at a different time of year when it is a little cooler. She added that the City Council would like a committee or group formed to take a look at it. It was noted that the program was cut by three percent (3%). Commissioner Dawson inquired if there was a cost for the shade structure frame. Mr. Niemczak responded that no. He mentioned that the representative stated that it might not be damaged, but they need to make sure. Commissioner Dawson commented that the cost could keep going up matching the cost of tearing the whole thing down. Ms. Steele stated that it could. Mayor Pro Tem Finerty commented that the best case scenario is $172,000.00, and could go south from there. Ms. Steele responded that if they were to replace the whole thing, the estimate cost of $387,000.00 is to replace the whole structure. The cost could be less depending on the bids. She noted that the insurance reimbursement is deposited into the 3 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 General Fund or some other fund in the City. She noted when the structure is replaced the cost would be paid from the Capital Improvement Project (CIP) funds. Mr. Tanner, Planning Commissioner, asked why the insurance would only pay $215,000.00 with a cost of $387,000.00. Ms. Steele answered that the insurance is only replacing what is damaged, minus a $5,000.00 deductible. Mr. Tanner inquired if the structure is damaged would the insurance carrier cover it. Ms. Steele replied yes, it just has to be determined. She noted that the Risk Manager is working closely with them. Commission Guyer commented that why it would be necessary to replace the structure at this time. Ms. Steele responded that it is used a lot. Aesthetics was also mentioned. Commissioner Guyer inquired if it was possible to receive and save the insurance funds until a time there is enough money to build something that they really want to do, rather than building something right now that they might not want in five years. He asked if it is possible. Ms. Steele stated that anything is possible. Commissioner Guyer commented that the design in the agenda packet was not everyone's favorite. Mayor Pro Tem Finerty asked if the City is liable if there is another big windstorm, and the City did not address the structural damage. Commissioner Guyer stated that in that case, the structure could be taken down. Ms. Steele interjected that the amphitheater is used frequently, and there have been some events recently and it has been very hot. Commissioner Guyer voiced that he is afraid they are going to be in a position where they are going to spend the money now, and then four or five years from now, they are going to say that they could have done better if they would have waited. Commissioner Dawson commented that he was confused. He thought the design is what the committee finalized. Ms. Steele replied that it is. Commissioner Babcock stated that he does not see how they could move ahead with a new canvas. He mentioned that they had one design that 4 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 could not pass the wind test, and is concerned they will have the same problem. He voiced that the acoustics need to be improved. Commissioner Dawson remembered from the committee meetings and decision-making process that they went through several iterations that included Councilmembers Benson and Ferguson. He indicated that the committee looked at many different options with the objective of making sure it was acoustically good so that sound is projected as much as possible without amplification. In addition, it would not be so susceptible to wind damage, and aesthetically it would not look commercial but aesthetically proper for Palm Desert. After all the redoing, the final design is what is being presented, and the best plan that they could come up with. Commissioner Dawson commented that shade projects out the front, which helps with the acoustics and provides shade to the front. In addition, it allows for see-through. He indicated that the project was stopped due to financial problems, and now there is a relief due to the insurance company. Now there is an impetus to replace it because leaving the structure might not be as safe and the City would be liable. Commissioner Dawson stated that they need to act, and recommended taking the appropriate steps to move forward. Chairman Barnard informed that Commission that Mayor Pro Tem Finerty is sitting in while Mayor Spiegel is on vacation. He also noted that the City Manager is also present. C. APRIL PARK INSPECTIONS Ms. Steele reported that the inspections are included in the packet, and asked the Commission if they had any questions. She mentioned that there was a suggestion to add signage with the distance of the trail at Ironwood Park. Ms. Steele indicated that they would probably add signage at all the parks because they constantly get asked. Commissioner Hall commented that she inspected Washington Charter, but did not fax the form. She mentioned that the park gets a lot of use due to the school, and there is a lot of wear and tear. Commissioner Hall inquired if the toughest grass is being used. Mr. Niemczak responded that they plant Bermuda in the summer, which is pretty tough. They try to overseed the park during the winter time, but there is not enough time for the grass to come in before the kids are back on it. 5 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Ms. Steele noted that the Washington Charter playground is on the five- year CIP replacement plan, and due to be updated this year. If the budget is approved in June, funds will be available. D. CIVIC CENTER OVER-SEEDING SCHEDULE Ms. Steele reported that the schedule has to be determined early on because it has to be included in the park maintenance contract, and in meetings with the user groups. She briefly went over the schedule. Mr. Tanner asked about over-seeding at Hovley Soccer Park. Mr. Niemczak responded that they do not normally over-seed it, but they will throw some rye down so that it does not get too bad. Commissioner Guyer asked Ms. Steele how other cities handle that situation. She replied that they do not over-seed. She noted that La Quinta was asking her what we do because our soccer park looks nice compared to most. Ms. Steele mentioned that it helps when they close it down for the summer. E. ECONOMIC IMPACT OF PARKS AND RECREATION Ms. Steele stated that she provided information regarding the economic impact of parks and recreation. She asked the Commission to identify two or three points that they feel are important, and that can be utilized to market the parks and/or programs. She will then bring the item back to the next meeting for discussion. Commissioner Housken asked Ms. Steele if she wanted the list now or something written. She answered that she would like to have it written so that she could put something together, and they could all discuss it. Ms. Steele said that they could also be faxed in with the park inspections. Chairman Barnard gave a deadline of May 15. Commissioner Guyer clarified that what Ms. Steele wants from the Commission is to use what they have already. She replied yes. Commissioner Housken commented that she went through the information. She wondered if the parks are for Palm Desert residents or are the parks more for economic development, specifically tourism. She found the balance of both fascinating considering what Palm Desert does represent. Commissioner Housken stated that she was struggling with that. 6 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Chairman Barnard inquired if the Marketing Committee ever looks at the parks. Ms. Steele responded that she does not recall. She commented that was one of the things that she thought of. If they come up with a priority list, they can take it to the Marketing Committee. Commissioner Babcock commented that while traveling around on his bike to other cities and towns that had parks, he found that people seemed to be calmer and nicer. He noted that it was not a scientific method. It was an observation that he and his wife made while they would stop to have lunch in the parks. Commissioner Housken mentioned that she found it interesting that one of the statements said, "2/3 of the people live on golf courses do not play golf." She noted that to her, that ventures into planning issues and the balance of open space versus sustainability and increasing density. There are a lot of issues that are tied together. Commissioner Housken felt that they should address "GRAMPIES": Growing [number of] Retired Active Monies People In Excellent Shape). Commissioner Dawson thanked Ms. Steele for bringing the whole concept to the Commission. He believes the discussion and the result from the discussions will be materially effective. Chairman Barnard requested that the Commission give their written comments to Ms. Steele so that they could be added to the agenda in June. F. IRONWOOD IRRIGATION CLOCK Mr. Niemczak reported that a Calsense irrigation controller is going to be installed at Ironwood Park. The system monitors the irrigation, valves, and lines. He noted that Ironwood Park is the last park being retrofitted with the Calsense system. Ms. Steele commented that at Ironwood Park there is a well site on the corner as you face the park off to the far left corner. She noted that the well site is owned by Bighorn, and they need to do some drilling. Bighorn is contacting the surrounding residents. Additionally, there are other issues with different City departments. She informed the Commission that once it moves forward, Bighorn is going to tear down the wall on the backside of the well site; and will need to disturb park landscaping to install sound barriers. Staff has gone out to Ironwood to take pictures of current landscape. They made a list of all plant species and the costs for plant replacement including irrigation. Bighorn is willing to replace 7 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 everything as it was before. She noted that work may begin before the next Commission meeting. Commissioner Hall asked if they will be replacing the block wall. Ms. Steele replied yes. Commissioner Housken commented that at the south end of the Ironwood Park parking lot there is another well that is not being used by Bighorn that they only have an easement for. She said that she is not sure if that is something that Parks and Recreation might be interested in discussing with Bighorn to reclaim that area since they do not anticipate using it in the future. G. LOCAL ARTIST SHOWCASE AT THE CIVIC CENTER PARK Ms. Steele mentioned that she received a call from Mr. Mike Aspell saying that they are interested in participating in the showcase. She communicated that Mr. Aspell also has a band, and has contacts with music stores. He is interested in assisting 1201 Collective by offering their services free of charge. Ms. Steele stated that this item would be going to the City Council meeting on May 21. She noted that Mr. Aspell would be at the Council meeting. She explained that they are proposing a series of five concerts in August and the first week September, from 6:00 to 9:00 p.m. on Friday nights. Ms. Steele reminded the Commission that Commissioner Schukart suggested at the last meeting to contact the Public Safety Academy to find out if the Explorers would be available to be present at the concerts. Commissioner Guyer inquired if there would be a battle between Mr. Aspell's group and 1201 Collective. Ms. Steele replied that she did not think so. She stated that she spoke with Mr. White with the 1201 Collective, and he is excited to work with Mr. Aspell. Commissioner Hall asked if the replacement of the amphitheater would affect the group. Ms. Steele answered that the structure would not be there, and the group did not seem to mind. H. PICKLEBALL Mr. Niemczak reported that at the February 26 City Council meeting, the Council rejected the Hovley Soccer Park project of building additional amenities with one of the amenities being pickleball. He communicated that a resident that plays pickleball attended the Council meeting, and recommended converting the Cahuilla Hills tennis courts into four permanent pickleball courts for an approximate cost of $3,000.00. 8 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 After the meeting, Staff received many calls from tennis players not wanting the tennis courts changed into pickleball courts. As an alternative, Staff identified the community gardens area at University Park East to accommodate a new pickleball court. Ms. Steele stated that the Mayor requested that this item be taken back to the City Council on May 7. She also noted that there is a study session in the Administrative Conference Room on May 7 at 2:30 p.m. with a presentation of a video that demonstrates how pickleball is played. Commissioner Dawson asked if the project at Hovley Soccer Park is on hold. Ms. Steele replied that the project was not approved by the City Council. Commissioner Dawson inquired if it was not approved due to the cost. Ms. Steele answered yes. Ms. Steele noted that the residents near Cahuilla Hills were not excited when pickleball lines were painted on the courts about a year ago. Commissioner Dawson commented that pickleball is a growing sport, and more people are going to want permanent courts. He mentioned that even if the courts are built at University Park East, and there is money in the future to build courts at Hovley Soccer Park; there still may not be enough courts three or four years from now. He feels that they would be in good shape with this plan. Commissioner Babcock inquired if there are any real figures on how many people are playing tennis and pickleball. He mentioned that when he takes his dogs to the dog park, he does not see many people playing tennis. He thinks there are still more tennis players than pickleball players. Commissioner Guyer voiced that he does not see the City being able to dedicate anything to either one of them. They are going to have to figure out how the could co-exist like a gymnasium co-exists with basketball, volleyball, etc. because they cannot afford to build tennis courts and pickleball courts for both groups. It is going to be a scheduling situation. Mr. Niemczak voiced that the tennis players biggest concern is the height of the net because it is not put back to the correct height. Commissioner Guyer stated that he understood that the pickleball players have a quick and easy way of changing the net heights. He commented that they have to work in a direction where they could co-exist. 9 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Commissioner Hall asked why the tennis players do not like the striping. Ms. Steele responded that the lines are confusing to them. She mentioned that Staff was asked to take a look at Freedom Park as well for dual usage, and that they are currently looking at costs. Commissioner Housken inquired if the pickleball court at University Park is for a single court, and what the total cost for the project at Hovley Soccer Park. Ms. Steele responded that the cost at Hovley Soccer Park was $175,000.00. The cost included a community garden at Hovley Soccer Park and University Park, horseshoe pits, petanque courts, and shaded picnic areas. Commissioner Housken stated that $20,000.00 seems like a lot for a single court. In her opinion, she rather spend more money and have several courts dedicated to pickleball. It seems like an expensive experiment to see if there is a big need for pickleball. She noted that she plays tennis at the Civic Center Park on most Wednesdays. There are six courts, and rarely are all six courts being used. She suggested maybe surveying the Civic Center tennis courts to find out how often the courts are used. Mayor Pro Tern Finerty stated that if the item is on the City Council agenda for May 7, she would like a vote on restriping one of the six tennis courts to two pickleball courts at the Civic Center Park. She commented that most people are going to think it is too far to drive to University Park, plus it is too windy. She stated that it is too much money and a poor location. Mr. Tanner commented that he seldom sees the Freedom Park tennis courts being utilized, and it might be something that Staff may want to look at too. Chairman Barnard clarified if they are looking at restriping one tennis court at the Civic Center and one at Freedom Park. Mayor Pro Tern Finerty interjected that she would like to start with Civic Center Park by adding two pickleball courts rather than messing up one tennis court with the lines. She stated that she would like the Commission's recommendation if it is going to the City Council on May 7. Commissioner Hall inquired if stripes would be painted on the tennis court or would it be changed to a pickleball court. Ms. Steele responded that for one court it can be restriped. For two pickleball courts, they would need to remove the tennis court. 10 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes15-5-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Commissioner Guyer elucidated that Mayor Pro Tem Finerty suggested taking out one tennis court and adding two pickleball courts. Ms. Steele commented that is what she is hearing. Mayor Pro Tem Finerty stated that is an option. She affirmed that the two pickleball courts are an option. She noted that the Council would like feedback from the Commission so that they can determine what they need. Mayor Pro Tem Finerty added that she remembers Mayor Spiegel saying that people are going to use what's within a three-mile radius of their home. Ms. Steele interjected that the Cahuilla Hills tennis courts are not close to anyone, and they are used quite frequently. Mayor Pro Tem Finerty commented that with the wind, University Park is not her ideal area. Commissioner Dawson asked what the cost would be to change out a tennis court at the Civic Center. Ms. Steele replied that she did not know. Commissioner Housken inquired if the YMCA is having pickleball classes. Ms. Steele answered that no one is having classes at this time. She noted that the Desert Recreation District had pickleball classes, but no longer is. Mr. Chris Thomas, pickleball representative, commented that the only pickleball classes will be offered at College of the Desert (COD). It will be indoors during the summer. Mayor Pro Tem Finerty asked what lines are being used at COD, and if the class will be in the gymnasium. Mr. Thomas responded yes. He explained that they have six badminton courts that are the same size as pickleball courts. All that has to be done is lower the net. Mr. Thomas stated that he agrees with Mayor Pro Tem Finerty that University Park is too windy. He noted that Freedom Park came up at a Commission meeting in April 2008, and the Commission said Freedom Park is too windy. He feels it is just as windy at Freedom Park, but more so at University Park. Mr. Thomas commented that in terms of usage, he is up to 23 days. Although it was not an independent survey, morning usage pickleball versus tennis at 7:30 or 9:00 a.m. for two hours, there are ten pickleball players to one tennis player. If the City considers taking one tennis court at the Civic Center and converting it into a pickleball court, he 11 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 suggested making it into four pickleball courts. He noted it has been done in San Diego. He feels that at least two pickleball courts would cover the needs of pickleball players. If you have four courts, you can offer free clinics and mini valley tournaments. Mayor Pro Tem Finerty suggested that Mr. Thomas attend the next City Council meeting. Mr. Thomas mentioned that the notice for the study session states that the City Council is going to meet in the parking lot then go out to the tennis courts. Ms. Steele interjected that the study session is going to be in Administrative Conference Room. Mr. Thomas asked if there is a DVD being provided to demonstrate pickleball. Staff replied yes. Commissioner Guyer asked Mr. Thomas to explain what it takes to convert a tennis court to a pickleball court. Mr. Thomas explained that at Cahuilla Hills the lines are painted for pickleball. He takes a bungee cord and puts it on the top, and clips it down at the metal brace at the bottom to 34 inches. Once they are through, he takes off the bungee cord and leaves. He noted that as long as they put the net back, the tennis players don't care. He also noted that it is 36 inches for tennis and 34 inches for pickleball in the center. Commissioner Guyer inquired if the change makes any difference in the net after he leaves. Mr. Thomas replied no. It goes back to where it was. Commissioner Guyer commented that it is pretty easy for both tennis and pickleball to co-exist as long as the lines are down. Mr. Thomas agreed. Commissioner Guyer moved to add Pickleball to Unfinished Business (see below). Commissioner Housken seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. I. SOCCER PARK FERTIGATION Mr. Niemczak explained that fertigation is a way to inject fertilizer into the main irrigation line. He mentioned the system is new, and that it is reasonable to try it out at Hovley Soccer Park. The system allows for more uniform application of fertilizer, and eliminates growth spikes associated with granular fertilizer. 12 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Commissioner Guyer asked if there is a safety issue between a granular and liquid fertilizer. Mr. Niemczak responded that there is not. It would be a safety issue if pesticides were involved, which are not. J. STATUS UPDATES Ms. Steele went through the list of status updates provided in the agenda. She mentioned the extra patrol during the Easter holiday. Commissioner Dawson commented that he gets a sense that Staff and the Police Department are working well together. Ms. Steele agreed. They have been very helpful when they have had vandalism in the parks. Mayor Pro Tem Finerty asked if there would be a no drinking policy during the Local Artist Showcase. Ms. Steele replied absolutely, there is no alcohol drinking in the park anyway, and Staff would never recommend that. Ms. Steele continued to go through the updates. Commissioner Babcock inquired if the Police Department still go by Joe Mann Park, and are they doing any good. Ms. Steele answered yes. They are being very responsive and are aware of things going on. Commissioner Babcock asked if the police are there every night and if any citations have been given out. Ms. Steele responded that she does not know when the police drive by, and that nothing major has occurred at the park, just maybe some graffiti. She stated that she can not dictate to them to get out of their patrol cars. Chairman Barnard interjected that the police cannot be there 24 hours. Mayor Pro Tem Finerty mentioned that it is not just a park problem, it is a neighborhood problem. She noted that Lt. Taylor implemented a neighborhood watch program, and mentioned that the officers are going to patrol at different hours because it is a deterrent affect. Ms. Steele noted that the Opera in the Park would be going to the City Council meeting on May 21. The program is scheduled for April 2010. Commissioner Housken inquired about the California Parks and Recreation Society (CPRS) conference in 2010. Ms. Steele responded that the annual conference is being held in Palm Springs for the first time ever in March 2010. She mentioned that she is a local host chair. Ms. Steele indicated that since Staff is part of it, the City would be able to get 13 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Staff and Commissioners into the conference at no cost. She would add additional information in the next agenda. Commissioner Guyer inquired if Mr. Schuler is still working on the trails. Ms. Steele responded that he is. Mr. Niemczak interjected that Mr. Schuler has completed a lot of the washed out areas. Once the washouts are completed, he will start on the turnouts. Chairman Barnard affirmed that the City of Rancho Mirage was paying for the turnouts. Mr. Niemczak answered yes. K. DESERT RECREATION DISTRICT CONTRACT UPDATE (ORAL REPORT) Ms. Steele stated that she met with the District after the agenda had been sent out, but would have a written report for the meeting in June. She communicated that Staff was asked to revisit the contract with the District. She mentioned that there are many outdated sections of the current contract. Both the City and the District are working on revisions to the contract, and agreed to meet again at the end of May. She indicated that she would at least provide a draft of the City's sections of the contract for the next meeting. Mayor Pro Tem Finerty inquired if Staff is continuing to look at the money that is spent versus the programs that are available to Palm Desert. Ms. Steele responded that she has not done a recent study. She stated that a study was done two years ago by Ms. Jenny Barnes from the Finance Department. She said that she would include the information in the next agenda packet. Ms. Steele commented that she has not looked at it again because she was told not to do anything with that at this point. Mayor Pro Tem Finerty asked Ms. Steele who told her not to do anything. She responded that she was directed by the City Manager to wait and see, and he would direct her when to move forward again. Mr. Croy explained that Staff had started to move in one direction, but then the previous City Manager requested that Staff hold off on any decisions until the City could pass the budget issues. Once that was done, Staff was going to look at the amount of money that the City pays the District now for services they are providing. When the information is collected, Staff will present it to the City Manager and he would probably take it the City Council. 14 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Mayor Pro Tern Finerty reaffirmed that it would be forthcoming. Ms. Steele replied yes. L. FAMILY YMCA OF THE DESERT UPDATE Ms. Steele commented that she included information and press releases from the YMCA in the agenda packet, and that Mr. Ballew had a DVD to show the Commission. Mr. Ballew stated that the day before Easter, the YMCA hosted a valley- wide Easter Egg Hunt and immediately following they had Healthy Kids Day. The same day, the City had Arbor Day. He mentioned that they were prepared for approximately 800 kids, and it quickly became about 1,200 kids. Mr. Ballew showed the DVD to the Commission, and explained the "Y Be Fit" program. Mr. Ballew communicated that during spring break, the YMCA offered free swim lessons to Palm Desert High School and all junior high schools students that do not know how to swim. He mentioned that there are now 48 students that are waterproof. He commented that they finished their "Sustaining Campaign." Their goal was $440,000.00, and as of last Friday they reached that goal. Mr. Ballew stated that it would go back into the community during a really tough year. They are also providing family nights (three times a year) to give parents a chance to get out. He mentioned the YMCA was not able to reach their obligation to raise money for the regional center in Rancho Mirage. They are still committed to a regional center somewhere in the valley, and would look at other opportunities. M. NEWS ARTICLES No comments. VI. UNFINISHED BUSINESS A. PARKS AND RECREATION COMMISSION BYLAWS Discussion and recommendation to the City Council to approve changes to the Parks and Recreation Commission bylaws. Ms. Steele stated that Staff made changes to the bylaws that were recommended by the Commission. The Secretary retyped the bylaws based on the information received by the Commission, the City Clerk, and the City Attorney. She noted that the changes are highlighted in yellow in the agenda packet, and asked the Commission if they had any questions. 15 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Commissioner Housken thanked Commissioners Guyer and Hall for tackling the bylaws. She commented that the bylaws referred to the Desert Recreation District as the Coachella Valley Recreation and Park District (CVRPD), and asked if it should be re-titled. Ms. Steele responded that CVRPD is their official name. Since it is their formal name, Staff decided to leave it that way. Chairman Barnard also thanked Commissioner Guyer and Hall for their work updating the bylaws. Ms. Steele commented that Ms. Loredo did a fair amount of work in following up with the City Clerk, City Attorney, and looking up sections of the City's municipal code. Commissioner Dawson moved to accept the updated Parks and Recreation Commission bylaws and forward to the City Council for approval. Commissioner Hall seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. B. PICKLEBALL AT THE CIVIC CENTER PARK Discussion and recommendation to add pickleball courts at the Civic Center Park. (See discussion under Updates of Projects above) Commissioner Guyer moved to recommend that Staff look into converting one tennis court at the Civic Center to either two or four pickleball courts and presenting it to the City Council. Commissioner Dawson seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. VII. NEW BUSINESS A. SUMMER PARKS AND RECREATION COMMISSION MEETINGS Discussion and recommendation to go dark in July and recommence meetings in August. Ms. Steele commented that the Commission has done a couple of different things for meetings during the summer. She noted that she did not know when the City Council would be going dark. Mayor Pro Tem Finerty interjected that they are going dark the first meeting in July and will hold the second meeting in August. 16 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 Ms. Steele informed the Commission that Staff is recommending going dark for the meeting on July 7, 2009, and resume meetings on August 4, 2009. Commissioner Housken stated that her husband works through July, and they are typically gone in August. She stated that she prefers to miss the August meeting. Commissioner Hall inquired if the City has to do anything working with the schools or the parks in August because of the schools starting in September. Ms. Steele responded that there should not be. Commissioner Dawson asked if the meeting in July or August impact Staff. Ms. Steele answered that Ms. Loredo and she will be gone in July. She noted her goal with the District contract is to take to the City Council in August. Commissioner Housken suggested scheduling the second meeting of July so that it is not so lengthily between meetings. Ms. Steele replied that she was fine with that. Commissioner Hall commented that she would be out of town on July 21. Ms. Steele clarified that the July 21 meeting replaces the July 7 and August 4 meetings. Commissioner Guyer replied that is how he understands it. Commissioner Guyer moved to change the Parks and Recreation Commission meeting from July 7 to July 21, and cancel the August 4 meeting. Commissioner Housken seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. Chairman Barnard reaffirmed that there will be a meeting on July 21, and the following meeting will be September 1. VIII. COMMENTS Commissioner Housken commented that it was great working with Mr. Knight and Ms. Hollinger for Arbor Day. She mentioned that Ms. Steele and Mr. Niemczak did a tremendous job with the celebration that was in the Civic Center Park on April 11. She thanked Staff for their work. Commissioner Dawson commented that many years ago the Commission discussed bringing high school students to sit in the Commission 17 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 meetings. They will learn a little about the manipulations of city government. He feels that the Commission would learn from them, and the students would learn a great deal. He suggested taking a look at it again. Commissioner Guyer mentioned that he thought there is a group involved with the Council. It was mentioned that there is a Youth Committee. Commissioner Dawson asked if the Youth Committee meets with any of the Commissions. Ms. Steele responded that they meet as a Committee themselves. Mayor Pro Tem Finerty added that they go out and do different events. Commissioner Dawson commented that he sees that as a totally different function. He said that he is talking more of a knowledge gaining involvement. Commissioner Guyer suggested students from the College of the Desert that are studying in the Parks and Recreation field. Ms. Steele stated that she could add to next Commission agenda. Commissioner Dawson asked Ms. Steele if she would have enough time before the next meeting to contact the high school for guidance. Commissioner Housken also suggested talking to the high school home program at Desert Sands. Chairman Barnard stated that the item will be added to the next agenda. Commissioner Dawson mentioned for the benefit of casual bikers, parks are wonderful because there are bike racks, water, and restrooms. The parks are not promoted to bikers, but he said if there are bike routes, he could see a family going from their home to a park then to another park if the City were to give them a map that show the routes they can take. Ms. Steele voiced that she heard Commissioner Dawson volunteer for the Bicycle Friendly Community Committee. She asked the Commission to let her know if anyone else is interested. 18 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes15-5-09.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 5, 2009 IX. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Commissioner Hall, the meeting was adjourned at 10:14 a.m. Monica Loredo, Recording Secretary 19 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes15-5-09.min.docx NMNN, :11 -----tfi"--.44- � CITY OF PALM DESERT : PARKS AND RECREATION 04,.... STAFF REPORT e.N.T9 3yo. f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 2, 2009 Subject: Economic Impact of Parks and Recreation At the May 5, 2009, Parks and Recreation Commission meeting, Staff provided informational pieces that discussed the economic impact of parks and recreation in the community. Commissioners were requested to provide Staff with feedback regarding how or if this information could be used in the City of Palm Desert. Attached is a copy of the comments received from Commissioners Dawson and Housken. Please come prepared to discuss this issue and provide your own suggestions. E EV May 9, 2009 MAY 2709 To: Janis Steel DEVELOPMENT SERVICES DEPARTMENT From: Jerry Dawson CITY OF PALM DESERT Re: Economic Impact of Parks and Recreation It seems to me that the following are candidates for what we can do to increase the value of our parks while we provide opportunities for our citizens to improve their quality of life. 1. To help promote our parks and recreational opportunities, we need an informative (marketing) brochure that spots appropriate parks and indicates which recreational facilities are available (hiking, biking, tennis, tot-lots, etc.). The brochure could he made available to selected hotel concierges, our Visitor Center, the PD Marketing department. etc. 2. A companion piece to number I above should be a schedule of sporting events in Palm Desert that visitors can watch and ones in which they can participate. The schedule would also be very helpful to all our citizens. Generally, wiless a person is personally involved, sporting events are not announced or are announced with very little advanced notice. The published schedule should be available on line and as an insert in "The Bright Side", at the Visitors Center, to hotel concierges, etc. 3. To provide opportunities for our citizens and those of surrounding cities to enjoy quality entertainment, we need to develop a variety of regularly scheduled performance art events in Civic Center Park. Our amphitheatre stage should he a focal point around which citizens can congregate to listen to, watch and enjoy quality presentations. Local vendors can provide food, children's activities can be organized and our citizens from all walks of life can rub shoulders. Our amphitheatre will require extensive improvements, which should include a quality sound system. Thanks, Jerry Dawson P.S. In my opinion, our largest deficiency is our lack of a public aquatic center here in Palm Desert. We all understand that the current economiespolitical environment is forcing us to postpone the topic. HOWEVER, to fulfill our obligations to our fellow citizens, I believe we should he about the effort to make the key decisions with the City Council - such as location and the components of a center. We should then time the final planning steps so that when we are able to move into construction, we will he ready. If we wait, or if we ignore the issue over the next year, we will not he ready to move when the time is right - which will increase the costs and delay the opening. I plan to bring this up at an upcoming commission meeting. i May 14, 2009 To: Janis Steele From: Kim Housken Re: Points of Interest regarding Economic Impact of Parks and Recreation 1. Who are we marketing to? How to balance needs of residents versus visitors? 2. GRAMPIES - Growing number of Retired Active Monied People in Excellent Shape. Are we currently meeting their needs, particularly with regards to programming? What about the future? • "Attracting Retirees: A new clean "growth industry" in America today is the growing number of relatively affluent, active retirees. Their decisions as to where to locate with their substantial retirement incomes is primarily govemed by two factors: climate and recreational opportunities." 3. Encourage Sports Tourism - include partnering with local hotels. Is this done with Senior Games? 4. While more of a planning issue, I found this statement relevant: • "Reducing Taxes: There is a prevailing myth that development is the "highest and best use" of vacant land. Consequently, growth is perceived to be the key to enhancing the tax base and keeping property taxes low. The reality is that while residential development is likely to generate significant tax revenue, in most developments the cost of providing services and infrastructure, especially schools, to service the development is likely to exceed the tax revenue emanating from it so the taxes of existing residents will increase. Creating parks and natural areas is likely to be a less expensive alternative to taxpayers than residential development." �' � CITY OF PALM DESERT : PARKS AND RECREATION �`....� STAFF REPORT e.T9 3yo. f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 2, 2009 Subject: Students at Commission Meetings At the May 5, 2009, Parks and Recreation Commission meeting, Commissioner Dawson requested that we place an item on the agenda to discuss the possibility of including students in Commission meetings. The draft minutes from the May meeting indicate that Staff might contact the Desert Sands Unified School District (DSUSD) to discuss the possibility. Staff is requesting more clear direction on the intent and scope of the student's involvement before speaking to the DSUSD. CITY OF PALM DESERT PARKS AND RECREATION e • F ns°�frf• STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 2, 2009 Subject: California Parks and Recreation Society Market Research The California Parks and Recreation Society (CPRS) undertook a public opinion research study to determine how the public values parks and recreation in the State of California. Attached is a copy of an article that was published in the Spring 2009 California Parks and Recreation Magazine, written by CPRS Executive Director, Ms. Jane H. Adams. Also attached is a copy of the following: 1. Executive Summary of the study 2. Note regarding validity 3. The survey instrument If you would like to see the entire study, you can find it on the CPRS website at www.cprs.org/whatsnew/Marketing Research Report.htm. A few of the notable key findings taken from the article are as follows: 1. Californians demonstrate that parks and recreation are essential to their lives. 98% of California households report having visited a park or participated in a program during the past year, and two in every three households did so at least once in the past month. Half (50%) of California households reported that someone in their household participated in a structured park program at least once in the past year. 2. Californians see the benefits of parks and recreation as personal, rather than social. Users struggle to describe how parks and programs benefit their community or neighborhood, but more easily describe how it benefits their lives and those of their family and friends. 3. Californians have strong, well-informed opinions about what should be prioritized (or most valued), and about what is and is not currently delivered. By considering these perspectives, parks and recreation providers can emphasize how they are CPRS Market Research June 2, 2009 Page 2 of 2 meeting those public values through existing or planned programs, and thus reinforce how what they provide is essential to communities. Some of the most highly valued priorities to emerge from the study that we may want to evaluate in our own community include the importance of the following: 1) Preservation of, and access to, outdoor spaces. Two types of"outdoor spaces" are specifically indicated: a. Space that is minimally developed, in a nearly natural state b. Space with facilities for play (especially related to children), exercise, and group sports (for both children and adults) 2) Non-structured (self-directed) use of these spaces is preferred except when it comes to structured/directed activities and programs targeted at juveniles as a positive alternative to crime and mischief. Benefits that motivate these preferences are: 1) These types of spaces make a community a better place to live now and in the future. 2) The serenity and awe of nature must be available (see, touch, smell and hear) now and in the future. 3) Children, especially, and adults need outdoor spaces for play and exercise. 4) Friends and family need these types of spaces for group sports. This may be a good study to keep in mind for decision making purposes or to expand on at some point as part of our citizen's satisfaction survey. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\CPRS Market Research\California Parks and Recreation Market Research.doc From: California Parks &Recreation: Official Magazine of the California Park& Recreation Society By Jane H.Adams, Executive Director CPRS CPRS Public Opinion Market Research Discovers 98% of Californian Households Visit a Park Once a Year For the past year, CPRS undertook a public opinion research study to determine how the public values parks and recreation. This research was in support of CPRS'interest in branding parks and recreation as an essential community service. Knowing what others say and think about you is critical to understanding and communicating your brand. In this case, our objective was to better understand how Californians and civic leaders perceive parks and recreation,so we targeted the general public and locally elected officials. CPRS is the first organization to have undertaken so comprehensive a study of public perceptions of parks and recreation. Utilizing the expertise of market researchers, Lauren Schlau Consulting, Los Angeles and Hiner&Partners, Inc., Long Beach ,a multi-phased research project was conducted. Phase one consisted of qualitative interviews with a representative sample of both program and park users in both Northern and Southern California.Through one-on-one, in-depth interviews, this first phase focused on uncovering the values individuals held about parks and programs.The first phase served as the foundation for the development of questions that were asked through an online survey.The online survey asked both program and park users to rate the priority and delivery of various statements related to parks and recreation programs. This research,combined with previous work conducted by CPRS,will be the foundation for development of a brand promise for parks and recreation in California .That expression of what our profession promises will be supported by messages and slogans that CPRS members may use in their communications and marketing efforts toward the objective of communicating why the discipline of parks and recreation is an essential community service. Here are three important findings from the study: • Californians demonstrate that parks and recreation are essential to their lives--Virtually every California household(98%) reports having visited a park or participated in a program during the past year,and two in every three households did so at least once in the past month. Half(50%)of California households reported that someone in their household participated in a structured park program at least once in the past year. • Californians see the benefits of parks and recreation as personal, rather than social. Users struggle to describe how parks and programs benefit their community or neighborhood, but more easily describe how it benefits their lives and those of their family and friends. • Californians have strong,well-informed opinions about what should be prioritized(or most valued)and about what is,and is not currently delivered. By considering these perspectives, park and recreation providers can emphasize how they are meeting those public values through existing or planned programs and thus reinforce how what they provide is essential to communities. The complete study, Report on Results of Market Research to Support CPRS Building the Brand Initiative is now available on the CPRS website,click here.Components of the full report are also available from CPRS as separate documents: Executive Summary-click here Benefit Statement Priority Ratings-click here Survey Instruments-click here A Note on Validity-click here PowerPoint Presentation, Branding California's Park&Recreation Agencies, presented at 2009 California&Pacific Southwest Recreation&Park Training Conference,Santa Clara, CA, March 5,2009-click here ' r cprs odvoncing_californio's park&recreation profession CALIFORNIA PARK & RECREATION SOCIETY - (1.1 ' 14%.- t-,141 Em.vP5 - Executive Summary Market Research to Support CPRS Building the Brand Initiative March 16, 2009 Presented by 4g'ejkSA°-1 HINER & PARTNERS , INC. MARKETING DIAGNOSTIDS AND STRATEGIES6 California Park & Recreation Society 2009 Report on Market Research to Support CPRS Brand Building Initiative EXECUTIVE SUMMARY Background "Building the Brand," one of the California Park & Recreation Society's (CPRS) most vital projects, was initiated to provide CPRS members with compelling message and communications tools to use locally to build political, community and financial support. However, "Building the Brand" did not address the highest priorities as to what parks and recreation should deliver and does deliver as perceived by California residents and elected officials. To uncover these perceptions, CPRS commissioned a comprehensive market research study, the results of which are to be used as the basis for a brand promise and new messaging to support local parks & recreation agencies. The promise and messaging are not to replace "Building the Brand," which targeted the profession, but to provide ways to communicate to and garner support among external stakeholders, that is, residents and elected officials. The study was conducted in two phases: Phase 1 consisted of in-depth qualitative interviews, from which various statements on parks and recreation benefits were developed. Phase 2 was a quantitative Internet survey sent to 800 California residents, wherein respondents rated how they perceived the benefit statements as to their priority and delivery. CPRS staff and the Brand Advisory Committee (BAC), an ad-hoc group of CPRS members, worked closely with the consultants and provided critical input and direction to the process. Key Findings Phase 1 Findings 1. "Parks" &"programs" are very different, and each has many different components that describe what constitutes a "park" or"program." 2. Most program users are also park users, but fewer park users utilize programs, and the benefits of one are not the same benefits of the other. 3. Users struggle to describe how parks & programs benefit their community or neighborhood, but more easily could do so on a personal level, and that of their family and friends. 4. Like the residents, elected officials described benefits mainly on a personal level, based on the experiences of individual constituents or themselves personally. Lauren Schlau Consulting and HINER & Partners Page 2 California Park & Recreation Society 2009 Report on Market Research to Support CPRS Brand Building Initiative Phase 2 Findings 1. Based on how many and how often California households use parks & recreation programs, it is clear that these spaces, places, facilities & services are an essential component of the everyday lives of Californians. Virtually every Californian household, that is, 98%, reports having visited a park or participated in a program during the past year, and two in every three households did so at least once in the past month. In addition, half of California households (50%) reported that someone in their household participated in a structured park program at least once in the past year. 2. Echoing the Phase 1 findings, Californians more often prioritize the personal benefits over community or neighborhood benefits. Residents struggle to describe how parks & programs benefit their"community" or their"neighborhood," but easily express, and prefer expressing the benefits on a personal level: the private, internal benefits to "me personally" or as an extension of the personal, to family and friends. 3. Frequent use combined with the feeling among users that the benefits are especially personal, rather than social, translates to strong, well-informed opinions about what should be prioritized (or most valued) and about what is, and is not currently delivered. 4. After soliciting these opinions (about what is most valued and how well the range of potential benefits is currently delivered) several conclusions can be drawn about the highest priorities of Californians. ► Topping the list of the most highly valued/highest personal priorities is the preservation of, and access to, outdoor spaces ► Two types of outdoor spaces are specifically indicated: o Space that is minimally developed, in a nearly natural state o Space with facilities for play (especially related to children), exercise and group sports (for both children and adults) ► Non-structured (self-directed) use of these spaces is preferred by a majority of Californians, with one exception: o Californians placed a high priority on structured/directed activities and programs targeted to juveniles as a positive alternative to crime & mischief ► Benefits that motivate these preferences are: o These types of spaces make a community a better place to live now and in the future Lauren Schlau Consulting and HINER & Partners Page 3 California Park & Recreation Society 2009 Report on Market Research to Support CPRS Brand Building Initiative o The serenity and awe of nature must be available (to see, touch, smell, & hear) now and in the future o Children, especially, and adults need outdoor spaces for play and for exercise o Friends & family need these types of spaces for group sports 5. Next highly rated priorities include: ► Activities to facilitate social/community connections, advance human development, lifelong learning, and other social objectives. ► Non-sports programs & activities Implications for Branding and Messaging These findings have implications for how park & recreation agencies, on the whole, across the state might communicate messages that are congruent with resident opinions. 1. Personal versus Social Benefits Both phases of this study found support for stressing the personal over the social benefits when developing messages to be used with the general public (as opposed to messages directed to professionals). In the priority rankings, Californians put the personal benefit statements atop the list. Social benefit statements are consistently ranked lower. 2. Self-Directed versus Directed Uses The more widely held preferences favor self-directed benefits. 3. Discuss the Future Virtually all of the highest priority statements have a connection to the future. "Make your community a better place to live now and in the future" was the highest ranked statement. As well, high priority was assigned to benefits for children, even by residents who don't have children. The two land preservation statements also reflect the future. 4. A Better Place to Live The statement: "Make your community a better place to live now and in the future" turned out to be very powerful. It ranked very near the top of the priority list. What does it mean, especially given the position that residents expressed personal over community benefits? Given the context of the other highly rated statements with which it is grouped we conclude that Californians equate a better place to live with: • Access to the serenity and awe of nature Lauren Schlau Consulting and HINER & Partners Page 4 California Park & Recreation Society 2009 Report on Market Research to Support CPRS Brand Building Initiative • Outdoor spaces for play and exercise for children and adults alike • Facilities for group sports • Lowered levels of juvenile crime through (a place that offers) positive alternative activities That is, in the context of a discussion with residents about parks and recreation spaces, facilities and services, the phrase "a better place to live" likely will evoke these images. To summarize, parks & recreation messaging targeted to the general public will be more relevant and responsive to expectations if it speaks to supporting the self-directed efforts of individual residents toward a better personal future in a better place to live. cprs1� advoncin colifornids pork&recreofion profession California Park & Recreation Society To access the full report, visit www.cprs.org/pdf/Market Research Full Report.pdf Lauren Schlau Consulting and HINER & Partners Page 5 I cprs advancing california's park&recreation profession CALIFORNIA PARK & RECREATION SOCIETY •• L - r _,l ..� ! • 4. q ' • buildin- cprsimember-initiative CPRS Public Opinion Research Study - Validity of a Sample Size of 848 The margin of error for the data is +/- 3.37%. Or the margin of error is 3.37% at the 95% Confidence Interval. Survey results always have some risk of being non-representative of the wider population they purport to represent. Assuming a random selection of survey participants is achieved, the larger the sample size the lower the odds are that survey results misrepresent the population. With 848 respondents, the odds are 19 in 20 (meaning researchers are 95% confident) that the survey results are within 3.7% of the opinions of all Californians. Stated differently, there is only a 5% chance that the percentages reported from the survey responses are off by more than 3.7% from the percentage we might get from a census of all Californians. A note on other opinion studies Hiner & Partners completes for companies like SCE, PG&E, Ketel One Vodka, Toyota, Beckman-Coulter, Jenny Craig, etc. rarely have more than 500 respondents. . ,0 cprs advancing california's park&recreation profession CALIFORNIA PARK & RECREATION SOCIETY r • . k al • wr��-- b .14E -thebran-d-a-cpreumemberinitiative Survey Instruments CPRS Building the Brand Initiative March 16, 2009 Presented by sr,arj„Ake-- HINER & PARTNERS , INC. 1.,2:2L-64E-ILA"Lr S � MARKETING DIAGNOSTICS AND STRATEGIES Page 1 of 20 Phase 1 Screener and Discussion Guide Hello. My name is . I'm calling on behalf of the California Park& Recreation Society with a very brief survey. This is not a sales call or a fund-raising appeal. We are just interested in your opinions. A. How long have you been a current California resident? Not a resident 0 THANK&TERM Less than three years 1 THANK&TERM 3 to less than 5 years 2 THANK&TERM 5 to less than 10 years 3 CONTINUE More than 10 years 4 CONTINUE B. Which letter includes your age range? (READ letter and range) a. Less than 18 0 SPEAK TO ADULT OR TERM. b. 18-25 1 CHECK AGE QUOTA c. 25-34 2 CHECK AGE QUOTA d. 35-54 3 CHECK AGE QUOTA e. 55-64 4 CHECK AGE QUOTA f. 65-74 5 CHECK AGE QUOTA g. 75 or more 6 THANK&TERM C. (DO NOT READ) Record male or female: Male 1 CHECK QUOTA Female 2 CHECK QUOTA 1. How often do you visit a neighborhood, community, city, county, or regional park? This includes picnic and recreational areas, beaches sports fields, wilderness or nature areas, trails and open spaces where you might play, walk, hike, bike, or watch birds or wildlife. It includes public parks that contain zoos, museums, swimming pools, dog parks, tennis courts, skate parks, and playgrounds. State and national parks do not count. Would you say you visit such areas...? (READ LIST.) Several days per week 1 At least once a week 2 SKIP TO Q.3 At least once a month 3 At least once every quarter 4 At least once every six months 5 CHECK QUOTAS. IF Once a year or less 6 PROGRAM-FOCUSED IS Never 7 OPEN, GO TO Q.4. Page 2 of 20 2. Is there a park user in your household with whom I can speak? Yes, someone else 1 REPEAT Q.1 No/Don't know 2 THANK & TERMINATE 3. What are the names of the parks or recreation centers that you visit most? (PROBE FOR UP TO THREE. IF RESPONDENT HAS DIFFICULTY NAMING ONE, ASK FOR ITS CITY OR LOCATION AND A SHORT DESCRIPTION.) a) b) c) AT THIS POINT,WE HAVE DETERMINED IF THE RESPONDENT IS A PARK USER. NON-PARK USERS MAY QUALIFY AS PROGRAM-FOCUSED IF THEY USE PROGRAMS. PARK USERS MAY BE PARKS-FOCUSED IF THEY DON'T ALSO USE PROGRAMS,OR DUAL IF THEY USE BOTH. 4. In the last six months have you or has a child in your household attended a structured or fee based program that was sponsored by a local city, county or regional park agency or department? This includes interpretive and naturalist programs as well as educational and recreational programs, like before or after-school programs, day camps, dance classes, swimming classes, or sport leagues. It also includes programs at a local (public only or private? Should specify as YMCA could qualify for this) recreation facilities, teen centers, senior centers, etc. Have you or a child in your home attended such a program in the last six months? Yes 1 CONTINUE—STATUS IS NOT CERTAIN YET No 2 CHECK QUOTAS Don't Know PARK FOCUSED IF Q1=1,2,3 SKIP TO Q.7 IF QUOTA IS OPEN CONTINUE IF Q1 =ANY OTHER RESPONSE Page 3 of 20 5. How often do you or does a child in your family participate in a program or activity sponsored by a city, county or regional park agency or department? Would you say...? CHECK QUOTAS Several days per week 1 DUAL Weekly 2 IF Q1=1,2,3 PROGRAM FOCUSED Monthly 3 IF Q1 =ANY OTHER RESPONSE CONTINUE IF QUOTA IS OPEN At least once every quarter 4 CHECK QUOTAS At least once every six months 5 PARK FOCUSED IF Q1=1,2,3 Once a year or less 6 (OTHER Q1 RESPONSES HAVE Never 7 PREVIOUSLY TERMED) SKIP TO Q.7 IF QUOTA IS OPEN 6. Which of the following recreational programs have you or a child in you home attended in the last six months? (READ LIST. CHECK ALL THAT APPLY.) Before or after school programs 01 A youth program 02 A competitive sports program for children or teens such as soccer, baseball, swimming, etc. 03 A teen center program 04 Another youth program 05 A YMCA or Boys & Girls Club activity 06 An adult fitness program, such as Yoga, aerobics 07 An adult sports league 08 A lecture, class or other adult instructional program 09 Another type of recreation program (special event, concert, etc) 10 Something else (specify) 11 Our last few questions help assure we include all Californians in our survey and appreciate your honest answers. 7. Are you currently...? (READ LIST.) Married 1 CHECK QUOTA Page 4 of 20 Unmarried 2 CHECK QUOTA Refuse 9 THANK AND TERMINATE 8. Do you have children under 18 living in your home? Yes 1 CONTINUE No 2 CONTINUE Refuse 9 CONTINUE 9. Which of the following ethnic groups fits you best? Hispanic 1 CHECK QUOTA Caucasian 2 CHECK QUOTA African-American 3 CHECK QUOTA Asian/Pacific Islander 4 CHECK QUOTA American Indian 5 CHECK QUOTA Other 6 CHECK QUOTA Refuse 9 THANK AND TERMINATE 10. In what country were you born? U.S. 1 Mexico/Central America 2 Canada 3 China 4 Japan 5 Other(specify:) 6 10. And is your household income ... Under$25,000 1 CHECK QUOTA $25,000 to under$50,000 2 CHECK QUOTA $50,000 to under$75,000 3 CHECK QUOTA $75,000 to under$100,000 4 CHECK QUOTA $100,000 or more 5 CHECK QUOTA Refuse 9 THANK AND TERMINATE Page 5 of 20 RECRUITING INSTRUCTIONS: IF QUALIFIED We are also conducting a few in-person interviews as a part of this study for the California Park and Recreation Society. These interviews will represent all types of Californians, with all types of parks & recreation needs. To participate, you would come to our research facility in (Pasadena/ Emeryville). You would receive $75 for participating in this one-hour discussion. Can we count on you to participate? (FILL IN INFORMATION BELOW) The discussion will take place at(TIME) on (DATE) in our facility located in We'll be sending you directions. If your ability to participate changes or if you have any questions, please call at . Thanks! RESPONDENT NAME: PHONE #'S: day: eve: ADDRESS: CITY/ZIP RECRUITER: RECRUITED FOR: DATE TIME CLASSIFY AS: Dual User Park Focused Program Focused Page 6 of 20 DEFINITIONS AND QUOTAS DUAL USER (4) = USED PUBLIC PARK* AT LEAST IN LAST MONTH, AND USED PARK PROGRAM* AT LEAST IN LAST MONTH. PARK FOCUSED (2) = USED PUBLIC PARK* AT LEAST IN LAST MONTH. HASN'T USED A PARK PROGRAM* IN LAST MONTH PROGRAM FOCUSED (2) = HAS NOT USED A PUBLIC PARK* IN LAST MONTH, BUT HAS USED A PARK PROGRAM* AT LEAST IN THE LAST MONTH. * EXCLUDES STATE AND FEDERAL PARKS. OTHER QUOTAS: Gender—at least 3 of each Age—no more than 2 in any age group Marital Status—at least 3 single and at least 3 married Children at home—at least 4 with children at home; no more than 4 without children at home. Ethnicity—no more than 4 Caucasian and no more than 2 of any other ethnicity Birth Country— monitor(may request quota of non-US) Income—at least one in each income category Page 7 of 20 CPRS Residential Discussion Guide We seek a statement that describes why California parks and recreation services matter. This statement will become the profession's brand promise to its customers. [16 In-Depth, One-on-One Interviews] Introduction/Warm-up Purpose: We have designed questions for discussions with a highly varied set of California residents to elicit a full range of opinions about how parks & recreation services benefit Californians. We'll use the list of words and concepts that emerge in a general survey of Californian residents to help us determine the priorities to be used as the basis for further messaging. Moderator Notes: Audio Tape, Observation Room, & Confidentiality A. Kick-off: Tell me about yourself (REFER TO SCREENER): 1. How long have you lived in CA 2. Lifestage: age, marital status, children, pets 3. Lifestyle: o Work? Work hours? o What are some of the ways you spend your time outside of work? For example: fitness, neighborhood & community activities, entertainment, hobbies, gardening, travel, etc. 4. Park / Recreation Use - Which parks / programs; how often; how used; why? II. Personal / Family / Neighborhood Consequences of P/R A. PERSONAL / FAMILY 1. You choose to spend some of your non-work time (PARK / RECREATION USE - "at the park," or, "participating in a structured program," etc.). 2. When you decide to spend time in that way, instead of in one of the other ways you could spend your time (USE EXAMPLES FROM LIFESTYLE LIST ABOVE), what do you expect to get out of that choice that you don't get from the other options? Page 8 of 20 3. What are the specific features of the (P / R) do you value the most? Why? EXPECT THINGS LIKE: - Program on Nutrition (PROGRAMS) - Access to a tennis court (FACILITIES) - Open Space (PRESERVED SPACES) - Etc. FOR EACH VALUED FEATURE... 4. How are you, personally, affected by having access to (FEATURE)? What do you get out of it? Does access help you avoid any problems? To what end do you use it? 5. How do you think (FEATURE) influences your children? What's do they get in the short term and the long term? EXPECT THINGS LIKE (The list below is just illustrative — how residents shape this list is the crux of this part of the study). a. Programs - I meet new people / get to know my neighbors - Fills my curiosity bug with continuing education - Helps me to stay healthy/fit - Helps to improve my sense of well-being - Keeps my / other kids out of trouble / safe / enriched b. Facilities - Practice / improve my skills - Fitness - Exercise my dog - Etc. c. Preserved Spaces / Park - Access to / enjoy nature - To enjoy the scenery - Solitude - An outdoor place to exercise /engage in related activities (e.g. bird watching) - Etc. 6. Please try to put into words what it is that would be missing from your life today, and that of your family, if (FEATURE) was not available? B. NEIGHBORHOOD / COMMUNITY 1. What benefits do you think your neighborhood / community gets from having access to (P / R)? III. Consequences of Parks / Recreation Programs as a Public Good A. Just about every level of government has a Park & Recreation Department - cities, counties, regional agencies, and the state. That means that much of the cost of making these things available comes from taxes, in addition to registration and user fees. When elected officials vote for these things, they are, in effect, saying that Parks & Recreation Services are in the best interest of the entire community. 1. In your opinion, how does the community at large - if not you personally - benefit from having access to parks & recreation services? 2. What makes these things worth investing in? (Investments include time, financial, volunteer work, commitment of personal resources, etc.) 3. I assume you would say it is a good idea, why is this a good idea? 4. What would you say is the most compelling reason to continue funding CPR? EXPECT TO HEAR - IF NOT, PROBE WITH... 5. Do you believe there are any benefits related to (PROBE)? If so, how? o Global Warming o Preserving open space o Safety & security o Crime prevention o Public safety o Youth / Human Development o Health & wellness o Quality of life o Property Values o Community image o Tourism o Business attraction o Livability: overall quality of community o Public health o Education Page 10 of 20 B. How would your community change if it did not have access to park facilities or recreation services? What are the downsides, if any, to parks? IV. Closing Comments? Page 11 of 20 CPRS Elected Officials Discussion Guide We seek the help of highly involved elected officials in finding language that resonates with constituencies toward building support. Introduction/Warm-up (10 minutes) Purpose: We're developing the tagline for parks and recreation in California — a single statement that describes the gestalt of what parks and recreation services provide. This statement will become the profession's brand promise to its customers. Your opinions, those of other elected officials, and resident users around the state will help us prepare a survey of all Californians. Moderator Notes: Audio Tape & Confidentiality II. Overview — Why are you an advocate? A. You were selected because you are recognized as a person who prioritizes park and recreation departments (P/R). Why do you consider P/R a priority? 1. What problems does P/R help your constituents & community avoid? 2. What benefits accrue to those constituents & communities that have a strong park & recreation department? 3. What do your constituencies tell you are essential / is most valued? o What benefits of P/R don't they fully appreciate? 4. When funding is limited, what P/R components do you prioritize and why? 5. What are the downsides to P/R? B. Is "essential" versus "valued" a possibility for P/R services? 1. What components of P/R do you consider essential in your community today? 2. What else could be made essential about parks & recreation services? C. What are the specific themes, or messages that you found to be most effective in building support for P/R? Page 12 of 20 III. Drill-downs We may retrace some of what you've just told me in this next set of questions but I'd like to hear your views on the benefits of P/R to some specifics. A. INDIVIDUAL BENEFITS When an individual constituent chooses to spend time using a park or a participating in a recreation program, instead of spending that time in other ways, what does that person get from that choice that doesn't accrue from the other options? - Not to say there is anything wrong with the other options, we just want to know what are the unique benefits of P&R. Say the other options are going to the movies, or pursuing a craft, or watching a sporting event on TV. B. FAMILY BENEFITS Whether or not a family uses P & R together, how do families benefit from having access to P/R? C. NEIGHBORHOOD BENEFITS Whether or not a neighborhood uses P & R together, how do neighborhoods benefit from having access to P/R? D. COMMUNITY BENEFITS How would your community change, or be worse off, if it did not have access to park facilities or recreation services? EXPECT TO HEAR - IF NOT, PROBE WITH... Do you believe there are any benefits related to (PROBE)? If so, how? o Environmental benefits (including, clean air, global Warming, etc.) o Preserving open space o Youth / Human Development o Health & wellness o Quality of life o Property Values o Community image o Tourism o Economic development benefits; property values; business attraction o Livability: overall quality of community o Safety & security; Crime prevention o Public safety o Public health o Education Page 13 of 20 E. [Return to question previously asked:] What parts of P/R are essential? As important as public safety, for example? Why? F. Please try to put into words what it is that would be missing from your life, your family's life, and from your community if P/R were not available? IV. Closing Comments? Page 14 of 20 Phase 2 Online Questionnaire [We will survey users & non-users - a cross-section of all Californians. To avoid the risk of including too many non-users in the total sample of 800, we will conduct the survey in 2 stages. Stage 1 will complete 300 randomly selected Californians. We'll check the incidence of non-users & users. If the balance is good, we'll launch stage 2 to pursue the remaining 500 using the same, random selection. If there is an imbalance, we'll design stage 2 to artificially achieve a balance and then weight the total sample during analysis. This ensures we can compare the attitudes of users to non-users.] We will also monitor the age (and potentially the other demographics) of the Stage 1 respondents and potentially adjust Stage 2 to compensate for demographic imbalances. S1. In what year were you born? MUST BE 1989 TO 1934 - OTHERWISE, THANK &TERM Q1. How often do you or members of your household visit a neighborhood, community, city, county or regional park? This includes picnic and recreational areas, beaches, sports fields, wilderness or nature areas, trails and open spaces where you might play, walk, hike, bike, or watch birds or wildlife. It includes public parks that contain zoos, museums, swimming pools, dog parks, tennis courts, skate parks, and playgrounds. State and national parks do not count. Would you say ...? Several days per week 1 At least once a week 2 At least once a month 3 At least once every quarter 4 At least once every six months 5 Once a year or so-seldom or rarely 6 Never 7 Don't Know 9 Q2. In the last 12 months have you or members of your household attended a structured program that was sponsored by a city, county or state, or regional park agency or department? This could be fee-based or not. It includes any type of educational or recreational program, such as before or after-school programs, day camps, dance classes, swimming classes, sport leagues or educational outdoor activities. It also includes programs at local public recreation facilities, teen centers, senior centers, etc. Has anyone in your household attended such a program in the last 12 months? Yes 1 Page 15 of 20 No 2 SKIP TO Q5 Don't Know 9 SKIP TO Q5 Q3. How often do you or do others in your household participate in a program or activity sponsored by a city, county or regional park agency or department? Would you say...? Several days per week 1 Weekly 2 Monthly 3 At least once every quarter 4 At least once every six months 5 Once a year or less 6 SKIP TO Q5 Never 7 SKIP TO Q5 Don't Know 9 SKIP TO Q5 Q4. Which of the following recreational programs have members of your household attended in the last six months? (PLEASE CHECK ALL THAT APPLY.) Before or after school programs 1 A youth class, camp, or instructional program 2 A sports program for children or teens such as soccer, baseball, swimming, etc 3 A teen program, activity or event 4 An aquatics program such as swimming lessons, public swims, and lap swimming 5 An adult art or fitness program (such as Yoga, aerobics 6 An adult sports league 7 A lecture, class or other adult instructional program 8 An older adult program, activity or event 9 Another type of recreation program (special event, excursion, concert, etc) 10 Something else (specify) 11 Q5. Park & Recreation Departments are found at every level of California government: city, county, region & state. These agencies establish & maintain parks of all sizes (small neighborhood parks to large regional & state parks) and they develop & administer all types of recreation programs for all ages (e.g. fitness classes, team sports, how-to classes, and social gatherings like community picnics & concerts). Page 16 of 20 We'd like to know your personal priorities about the park & recreation programs. Please rate each item in the list below by selecting a number between 1 and 7: Least Valued -1 Most Valued - 7 (Your lowest personal priorities) (Your highest personal priorities) Don't Know - 9 In your opinion local Park & Recreation Department should... (ROTATE LIST) Page 17 of 20 a) Preserve land in its original, natural state and protect wildlife to assure they are there for future generations b) Preserve land in its original, natural state and protect wildlife to reduce human impacts on our environment such as global warming c) Provide open spaces (greenbelts, flowers, landscapes) among the housing & commercial areas to help beautify your community d) Provide nearby settings where you can see, hear, touch & smell nature e) Provide places where you might have new & different experiences away from your home f) Provide parks & facilities nearby where you and your friends, neighbors, or family can get together f2) Provide opportunities (parks and activities) where you might meet new people g) Provide parks, facilities & trails where you can exercise on your own h) Ensure access to calm, quiet, natural settings away from tasks & chores i) Provide access to awe-inspiring places of natural beauty j) Provide spaces where dogs are free to run & play off-leash k) Provide places where children are free to play & be active I) Organize activities that help you and your neighbors meet & get to know each other m) Promote pride in your neighborhood or community n) Provide opportunities for people of diverse types to learn how to live together o) Create opportunities for people at every stage of life to learn new skills & explore new interests p) Provide senior citizens places & activities for staying active and socially connected q) Provide places & activities during non-school hours for children & teens in your community that are safe, healthy and fun r) Help to reduce juvenile crime by providing positive, alternative activities, life skills development & an opportunity to meet role models during non-school hours s) Promote personal health for people at every stage of life t) Organize fun activities for your family, neighbors and people of all types in your area u) Develop parks & recreation programs to increase property values and, over time, the overall wealth of the community v) Make your community a better place to live, now and in the future w) Create a stronger sense of community among residents in your neighborhood x) Help you and others in your community find avenues to more vibrant lives y) Define & teach good stewardship of the land to all of our residents z) Provide the athletic fields, gyms, pools and other facilities where group and individual sports and activities can be held aa)Provide the facilities, such as community, teen and senior centers, where programs activities, events and gatherings can be held bb)Promote your sense of connection to your neighborhood or community cc) Provide programs that help parents of young children and caretakers of seniors to free up time for themselves Page 18 of 20 Q6. Next, based on everything you have seen or heard please tell us your opinion about how well California Park& Recreation agencies in your local community and across the state deliver on these things. Please rate each by selecting a number between 1 and 7. Does Not Now Deliver At All - 1 Delivers Now Extremely Well—7 Don't Know—9 California Park & Recreation Agencies locally & around the state ... (ROTATE LIST) (REPEAT LIST in Q5) Our last few questions help assure we include all Californians in our survey and appreciate your honest answers. All responses are completely confidential. Q7. Are you currently...? Married 1 Unmarried 2 Refuse 9 Q8. Do you have children under 18 living in your home? Yes 1 No 2 Refuse 9 Q9. Which of the following ethnic groups best fits you? Hispanic 1 Caucasian 2 African-American 3 Asian/Pacific Islander 4 American Indian 5 Other 6 Refuse 9 Q9. In what country were you born? U.S. 1 Mexico 2 Canada 3 Country in Central America 4 Country in South America 5 China 6 Japan 7 Other(Please Specify) 8 Page 19 of 20 Refuse 9 Q10. Which of the following groups includes your total household income before taxes? Under $25,000 1 $25,000 to under $50,000 2 $50,000 to under $75,000 3 $75,000 to under $100,000 4 $100,000 or more 5 Refuse 9 Q11. Are you ... Male 1 Female 2 Refuse 9 Q12. Are you... Employed full time 1 Employed part time 2 A homemaker 3 A student 4 Retired 5 Disabled 6 Temporarily Not Working 7 Refuse 9 Q13. Which of the following best describes the type of community in which you live? Urban - collection of 4 or more cities 1 Large Town - 2 or 3 cities in close proximity 2 Small Town - a single city 3 Rural - an unincorporated area 4 SKIP IF Q1 = 7 or 9 OR IF Q2 = 2 or 9 Q14. When you visit a park or participate in a program who typically goes with you? (PLEASE CHECK ALL THAT APPLY) No one 1 Friend(s) 2 Child(ren) 3 Spouse, significant other, partner 4 Page 20 of 20 CITY OF PALM DESERT Ki att. _ PARKS AND RECREATION e • 1.77t %04t, • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 2, 2009 Subject: Freedom Park Fire Lane The design of Freedom Park included the installation of a turf covered drive that allows fire trucks access to the snack bar from the parking lot. Since the opening of Freedom Park, Staff has noticed park users driving on the turf driveway to access the ball field area of the park. Staff will be installing removable bollards to block access to the fire lane. The Fire Department issued locks that will be used to secure the bollards. This will limit access to the snack bar drive to Staff and the Fire Department only. Attached is an aerial view of the park showing the fire drive and an example of the bollards that will be used to block access to the snack bar. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Freedom Park Bollards\Freedom Park Fire Access.doc ..ny ut ram Desert ArciMS Map Output Page 1 of 1 C of Palm Desert Ma• — 7 { 1 I11 1 A li � f • 1...„ * • ,,, Th... `— r, 13014AR A __ is t : s- ____; r' w CI i1, • j; AcBve La"or Future:Si,nals ~' - L http.//gisarcims/servlet/com.esri.esnmap.Esrimap?ServiceName=CityOverview&Client Ve... 5/26/2009 REMOVEABLE BOLLARD ildpo 4 F Ryan 411 do: CITY OF PALM DESERT ya ----N : _ PARKS AND RECREATION we 04-v..�'� STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 2, 2009 Subject: Ironwood Park and Joe Mann Park Restrooms The park restrooms throughout the City are used a great deal and the maintenance of these restrooms are an ongoing challenge. Recently, Staff noticed the deterioration of paint and partitions at Ironwood Park and Joe Mann Park. Staff requested proposals for the painting and replacement of partitions in the restrooms in late April 2009. The contract was awarded to MH Construction in the amount of $15,755.00. Work on the restrooms began on May 4, 2009, and was complete on May 15, 2009. Attached are before and after pictures for the Commission's review. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\restroom painting\Ironwood Restroom Painting.doc 4 ' .. • liffr .4- L- I I - • _ CITY OF PALM DESERT PARKS AND RECREATION e • . 44 ns �frf• STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 2, 2009 Subject: May Park Inspections Attached is a copy of the May park inspections. City of Palm Desert Park Inspections- May 2009 Date Park Commissioner Date Deficiency Corrected Corrective Action 1. Ironwood/ Dash Haystack 2. Homme/Adams Dash Cahuilla Park 3.Joe Mann Park Dawson 5/8/2009 1. Great improvements to the dog park. N/A N/A 2. New bushes along North side help a lot. 3. Park clean and inviting. 4.Two policemen had just loaded two teenagers and their bikes into police cars. "I thanked them for patrolling". 4. Palm Desert Housken 5/13/2009 1. Picnic Pavilion between the two play- 5/16/2009 1. Checked irrigation and nothing Soccer Park grounds was very wet. I'm wondering if is broken. It might be that it had there's a broken sprinkler or pipe nearby. too much time, so time was None of the other pavilions were wet, so lowered on that station. I don't think it was just hosed off. 2. Drinking fountain by the basketball 5/17/2009 2. Will have it painted. court needs to be painted. 3. Grass still looks really good. 5. Palma Village Schukart 5/17/2009 Patrons who frequent park report some N/A Park Staff will watch for any Park homeless usage of the park, but none homeless activity and report it was noticed at this time. to the police if noted. 6. University Babcock 5/19/2009 1. Dead plant material at the Dog Park. 5/19/2009 1. Some plant material dies due Parks to pet urine, and animal chewing. (Dog & East) 2. Water pooling around fountain in the 5/29/2009 1. Installing a drain east of the big dog area. fountain area in the dog park. It will be complete by 5/29/09. 3. Door latch within woman's restroom at 5/19/2009 Latch checked. No problem the Dog Park needs adjusting. _ noted. Will keep an eye on it. 7. Magnesia Falls Barnard City Park _ 8. Washington Guyer Charter Park City of Palm Desert Park Inspections- May 2009 9. Civic Center Hall 5/15/2009 1. Marks on the benches from skateboards. 5/19/2009 1. Skatestoppers were removed Park from basketball court benches. New skate stoppers added 5/20. Asked the District to monitor. 2. Lots of bird droppings on the sidewalk. 5/19/2009 2. Contractor power washes at Civic Center on Wednesdays& Thursdays. Asked to power wash by the lakes on 5/21/09. 3. Bathroom floor wet, but may only be 5/19/2009 When the District cleans the from usage. restroom,they spray the floor, then squeegie the puddles. Will _ask them to get the floor drier. 10. Freedom Park Munson 5/15/2009 No Noted Problems. N/A N/A 10. Freedom Park Housken 5/13/2009 1. Hillside at base of NW light pole is 5/17/2009 Will have contractor put dirt really eroded. Footing visible. back and cover with sode. 2.The grass in leftfield of field No. 1 is 5/11/2009 The controller had a short during really brown in contrast to most of the the weekend and was off until other grass. Monday, when Staff checked it and turned it back on. 3. Music keys now working.Yeah! N/A N/A NMNN, .�'�_ .. CITY OF PALM DESERT : PARKS AND RECREATION •'S�4 / N 94r9 3so4 .r INTEROFFICE MEMORANDUM To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 2, 2009 Subject: Mid Valley Bicycle Path On August 21, 2008, City Staff met to evaluate the proposals of six consultants willing to complete a feasibility study of the 1-10 bicycle path between Washington Street and the Agua Caliente Casino. In September of 2008, the City Council awarded the feasibility study for the Mid-Valley (1-10) Bike Path to RRM Design Group. RRM Design Group has extensive experience in the development of bike paths in a municipal environment. On December 4, 2008, RRM Design Group along with Public Works and Parks Staff inspected the entire length of the bike path to inventory and identify problem areas. On March 19, 2009, Staff was asked to review and comment on an alignment study packet received from RRM. Staff is expecting the finalized study in mid-June. Attached is the alignment study packet from RRM. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Mid Valley Bike Path 2.doc MID V PATH ALIGNMENT STUDY Prepared for: City of Paim Desert 73-510 Fred Waring Drive Palm Desert, CA 9221 -25?$ Prepared by: rrm group EI 232 Avenida Fabocarite, Suite 112 3765 South Higuera Street, Suite 102 San Clemente,CA 92672 San 1.uis Obispo, CA 93401 The Mid Valley like Path is an approximately 7.5 mile trail located primarily in the City of Palm Desert. The trill is envisioned as a multiuse path for bicycles,pedestrians,and golf carts. The Mid Valley like Path extends from the confluence of lob Hope Drive and Ramon Road to the Intersection of Country Club Drive and Washington Street,and runs primarily adjacent to the Southern Pacific Railroad. The like Path Is intended to provide a safe,condonable,convenient,and highly connected trail that offers an alterative to using busy city streets. The like Path will provide important local and regional connections as part of a series of existing and planned bike routes in the greater Coachella Valley. Chellen es for the like Path include theTable of Contents g proximity to residential neighborhoods, limited availability d rrghtofaay, roadway crossings, existing utilities, proximity to the railway.and environmental factors. While portions of the like Path are located on Cityowned right-of-way,coordination with adjacent property owners will be essential for successful implementation of the like Path. The approach to designing the Mid Valley lds like Path is to utilize design and operational stender established by local.relented, ,and federal Project Summary SHEET I organizations and to work collaboratively with organisations such as the California Public Utilities Commission,AA9RO,and Catmint to provide the Trail Alignment SHEET ; latest In bikeway design. An analysis of existing studies and reports plays an important rote In assessing the physical,jurisdictional,and land use features of the trail area as part of the development of thorough model of existing conditions. Ownership Map SIICET it ThIs Draft Alignment Plan will detail and evaluate the issues related to implementing the like Path and will provide the recommended alignment for the most promising'bike path location through each segment of the trail This plan Includes typical standard cross sections for the like Path at specific en Plan SIIF.FT 20 locations,beldge undercrostings.end property ownership,as well as estimated Implementation costs. Recommended phating and prlorillutlon for the like Path are also addressed. This trail document begins by illustrating the proposed trail alignment and alternatives,beginning at the intersection of lob Hope Drive and Ramon Road,and continuing southeast to the City of Palm Desert city boundary,concluding with the connecting point at Washington Street. The final pages illustrate ownership of panels adjacent to the proposed wall alignment. — _ 0 • ._ N. 1 I. viii_. .il t.uanh II . '" I - - I I Regional Map Trail Map A AALIGNniENI ttiKf. 1 PROIECr.SUMMARY IICH oos rrin(le.;i ;n�lou iii c..,� M ID.VAIL I1'Inf.VA III I SHE& I f u el 1 x� 1 gI 1 � 1 � ti •1 t T P• — AI tStMP s:mumr f6 RAMOR ROAD AHD HOP b HC.Er XCO'f1RG&:EDDelfRA CPOH \ C SOUTHERN PACIfIG RAIL ROAD Cr. �' 11 : ' eet 4OrO. / • r: --.1•1IVIett.ATE ROUTE OETr.c£MfuROw ROAD \'� �{ V • • MNA,GUACA}tl&T tA$1NO`fltnlfpon • `-' 0 - •WALL'WOUCO St R(Q4t1cEDALOwOf Ofl ✓ r y ..a CASINO' I.-_ - _ : a- jibl •p.......•__ --. . 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I_ Y .,� 9 ., ._b_ 3 e_ b b._.— it 1.1 'LNtS TO S ANDDRAINAGE CAMIN OF nOV/ER u . ♦ • EXIS.aOORWaa[f.ILANtaL U, 2� 7U$M OR REVCIIF TRIEsw7 I V.I • X a • 2 ° a lapse �Ow� a . 4 SO r � j, VA MOair=rat y' P - Key Nap !Once QUCO r CAM LIO,it•lt • OpYat2-SrWN Wm Corer.et talon. fld.N1 wens, r ram. ••••••Illatt4._ 0.,......., iiim ® O Lon-. e. ��®��° : 1 Lomb,.Mf $tto.Inw teak ,.(fv.sx ter a coon Swot;A'*g so440A3t rtklq a•I. [;%\ gLIGNWST511%Dt• I 1241L At(GNMENI MARCH 2009 • a (s fi u,■ii b110.VA1:LGYkINEPATH SHEET 10 am a� rrrdesi. n YOU vs • • . SOUTHERN PACIFIC RAILROAD P ddE-)D:ks • / ' - • 1 / 1 G15s7 ,L.•' •z m •a w •. hl -d. _ -s '+t , 7 .- -' ` ' • sSi • , I • ( TRAILR VICTWEENROVi p PONER f TIRES AND OQAa.G CN,MIEI {&y CX,GTINO AG[QLINNEt 'la J r REEN)Y tNIESAANCCEb9ARY \ — _,A� ✓r yam. :^ • .a r"_•.•." sr 'imill Of _.. _ ....•.._ memones • Me — tog., ti, —� —.wIE 1�11 ._ yy� ALIT,NM Esl MIT 1' 11:AIt.At.CSMi .T M AKLU 2u09 •' 4 .. 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NMNN, ' � CITY OF PALM DESERT diet •: PARKS AND RECREATION 7°��'e STAFF REPORT gT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 2, 2009 Subject: Status Updates Attached is a copy of the status updates provided to the City Manager on the following dates: • May 4, 2009 • May 11, 2009 • May 18, 2009 • May 26, 2009 STATUS REPORT Updated: May 4, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Park Maintenance Contract(s) Bids were opened on April 29, 2009, with Tessera Landscaping having the lowest bid for all three Park Maintenance Contracts. Sierra Landscaping submitted a protest letter stating Tessera Landscaping was not qualified to bid on the contracts. The protest information has been forwarded to the City Attorney. Staff then met with the City Manager, and was directed to reject all bids and re-bid the project to include a performance bond. 2. Concerts in the Park - Fridays The concept went to the P & R Commission on April 6. It was unanimously supported. Staff will take it to Council the on May 21. Staff received a call from another party interested in assisting with the concerts (providing sound system free of charge etc.). Staff met with the Palm Desert resident on 4/20/09. He and his band are also interested in assisting with the concerts in terms of donating equipment. They have a contact with a local music store as well that he believes will be a sponsor. _ 3. Amphitheater Shade Structure The Insurance adjuster viewed the wind damage to the structure on April 20, 2009. A design was developed by a consultant 9 months ago. It includes replacing the entire structure with a structure that provides a bit more shade. Cost for total replacement is less than $400,000. Staff is going to Council on May 7, with a request to go to bid for design/build of the amphitheater shade structure. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 4 2009.doc STATUS REPORT Updated: May 4, 2009 4. Big Horn Well Site at Ironwood Park Staff met with representatives of various City Departments to discuss Big Horn's request for an encroachment permit into Ironwood Park for drilling of a new well at their well site. (There are various other issues, this is the one effecting parks). Staff took photos of current landscaping and identified tree types, irrigation and costs of returning the landscaping to its original state post-drilling. This includes costs for maintenance for 2 years after (to ensure that all landscaping survives and matures). The cost exceeds $20,000. The City will also ask for a bond to cover these costs. 5. Desert Recreation District Jay Niemczak and Janis Steele met with Mr. Stan Ford and Mr. Kevin Kalman at 10:00 am on April 30, 2009, to discuss revisiting the contract with the District. Mr. Kalman will work on the portion that involves current District levels of service; I will work on the portion that requires an additional contract with the district (park supervision, maintenance and skate park) and the front end (legal portion) that has already been agreed upon with the 2 legal councils will remain the same. The Parks and Recreation Commission requested that the item be brought back with a priority list. This will occur at the 1st meeting in June, as Staff met with the District too late to include this on the May meeting agenda. A verbal report will be given (on the agenda). 6. Southern California Edison Invoice Public Works Staff brought an invoice for $42,000 to Staff on Friday, April, 3. It appears to be a line extension at Freedom Park. Staff is investigating why we are receiving the invoice at this time, as the park was complete 2 years ago. On 4/17/09 Staff spoke to Mr. Jeremy Edwards, a Planner for Edison. Mr. Edwards will assist Staff to identify what exact work this invoice represents. Staff contacted Mr. Edwards on Aril 29, 2009, to find the status of the invoice. Mr. Edwards said he forwarded the invoice to his supervisor and has not gotten a response. He told me he would look into it again. 7. Pickleball Update. A pickleball recommendation will come to Council on May 7, 2009. Waiting to hear if a date has been chosen for a demonstration — City Manager was checking with Wilma. Any dates selected? G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 4 2009.doc STATUS REPORT Updated: May 4, 2009 8. California Parks and Recreation The annual CPRS State conference is being held in March 2010, in Palm Springs. Society (CPRS) 2010 Conference Staff is part of the local host committee. Committee meetings were held in Palm Desert on April 30, 2009 from 1:00 — 5:00 pm and on May 1, 2009 from 8:30 — Noon. 9. (Field) User Group Meetings A meeting has been scheduled on May 5, 2009, for all the user groups for sports fields in the City of Palm Desert. This is an annual meeting and includes Palm Desert Youth Sports (baseball & softball), Palm Desert Youth Soccer, Palm Desert/La Quinta Football, the YMCA, Recreation District, Disc Golf, and Desert Sands Unified School District. The meeting is designed to review 2008-09 scheduling, look forward to 2009-10 scheduling and review all policies and procedures, as well as address any concerns. This year, Staff is requesting all users to schedule and individual meeting with Staff (Janis Steele) and the Desert Recreation District field scheduler (Brenda Nutcher). This will be used to address individual issues. 10. Sluggers (as a potential partner) Staff (Janis Steele) met with Mr. Patrick Evans (Marketing/Training Pro) and Mr. Chris Clapinski (an Owner) regarding partnering on programs and tournaments with Sluggers. A meeting was held with Mr. Evans, Recreation District Staff and myself on 4/23/09, to discuss implementation of programs, partnerships and tournaments. Sluggers is willing to reserve the fields at the regular cost AND return 10% of registration fees collected to the City. 11. University Park damage There's a hanging light inside the playground shade structure and a crack in the slide. Staff is contacting the Developer as these items should be covered under warranty. 12. Sand Volleyball at Joe Mann Park Staff is requesting bids to reinforce the outer perimeter of the sand volleyball court at Joe Mann Park. The current flexible edge disrupts irrigation and represents a tripping hazard to people using the court. 13. Palm Desert Youth Sports (PDYSA) Staff is meeting with PDYSA on May 7, 2009, to review ideas for the PDYSA end End of Season Event of season event. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 4 2009.doc STATUS REPORT Updated: May 4, 2009 14. Calsence Irrigation Issue — Calsence staff reviewing the height of the antennae at the Corp Yard, as we are Communication problems not receiving communication for irrigation at University Park(s) and Freedom Park. 15. I San Rosa, San Jacinta Mountains The hours of the Center have changed to a 5-day a week schedule: Thursday to Monument Visitor's Center Hours Monday; 8:00 a.m. — 3:00 p.m.; being closed Tuesday and Wednesday. Changed They expect to resume a 7-day-per-week operation at the end of September, with hours returning to 9:00 a.m. - 4:00 p.m. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 4 2009.doc STATUS REPORT Updated: May 11, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Park Maintenance Contract(s) The request to reject all bids and include a performance bond went to Council on May 7, 2009. The City Council directed Staff to evaluate current bids, and since Teserra agreed to add a performance bond, then bring back a recommendation to accept their bid and award the contracts (for North, Central and South areas) at the May 21, 2009, Council meeting. A meeting has been scheduled on May 12, 2009, with Teserra to review the contract. 2. Concerts in the Park - Fridays The concept went to the P & R Commission on April 6. It was unanimously supported. Staff will take it to Council the on May 21. 3. Amphitheater Shade Structure Staff went to Council on May 7, with a request to go to bid for design/build of the amphitheater shade structure. The request for bids will be posted the week of May 11, 2009. 4. Big Horn Well Site at Ironwood Park Staff has met with representatives of Big Horn Golf on 5/5/09 regarding the well site at Ironwood park. Staff has identified $38,000 of landscape repairs that will need to take place after the site is drilled to put it back to its previous state. During the easement permit process, PW Staff will be collecting a bond for $38,000. Park Staff also met with Big Horn Staff at the well site to verify truck entrances. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 11 2009.doc STATUS REPORT Updated: May 11, 2009 5. DSUSD Renovation of Lincoln The contractor contacted staff about the light pole at Oleson Field. Construction of Elementary School a new building will take out part of the light conduit for Oleson Field. Staff spoke to DSUSD Project Manager Steve Ricci to ensure the light pole integrity is maintained. Staff provided Mr. Ricci with a field schedule for the remainder of May, in order to assist him with scheduling the construction, and subsequent moving of the light conduit. 6. Southern California Edison Invoice Public Works Staff brought an invoice for $42,000 to Staff on Friday, April, 3. It appears to be a line extension at Freedom Park. Staff is investigating why we are receiving the invoice at this time, as the park was complete 2 years ago. On 4/17/09 Staff spoke to Mr. Jeremy Edwards, a Planner for Edison. Mr. Edwards will assist Staff to identify what exact work this invoice represents. Staff contacted Mr. Edwards on Aril 29, 2009, to find the status of the invoice. Mr. Edwards said he forwarded the invoice to his supervisor and has not gotten a response. He told me he would look into it again. 7. Pickleball Update. A pickleball recommendation went to Council on May 7, 2009. Staff was directed to look at the Hovley site again and possible joint uses, keeping the cost as low as possible. 8. Power in the Civic Center All power was out on 5/10/09 from Midnight to 6:00 a.m. in the Civic Center. Staff had to come in on Sunday to re-set all lights, irrigation clocks, etc. 9. (Field) User Group Meetings Staff held a field user group meeting jointly with the Recreation District on Tuesday, May 5, 2009. Field reservation policies and procedures were discussed, as well as guidelines for filling out annual paperwork. The DSUSD identified the times that they need for field usage for the 2009-10 school year. All user groups have been compromising to accommodate them. Individual meetings have been scheduled with all user groups beginning today (5/11/09) through Thursday, 5/14/09. 10. Monthly meetings (scheduled) Wednesday, May 13, 2009: 1:00 p.m. — BLM monthly meeting 6:00 p.m. — Desert Recreation District Board meeting G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 11 2009.doc STATUS REPORT Updated: May 11, 2009 11. University Park Turf In December the City accepted University Dog Park and University Park East from Hover Development with the understanding that the turf at University East would be re-evaluated in early May. If the turf was not acceptable, Hover Development would correct problems identified by Staff. On May 5, 2009, Park Staff inspected the site and found the turf acceptable. 12. Civic Center Dog Park Arreguin Ornamental Fencing will be installing additional pickets on the fencing between the large and small dog parks. Users requested this because the small dogs are putting their heads through the fence. 13. Palm Desert Youth Sports (PDYSA) Staff met with PDYSA on May 7, 2009, to review ideas for the PDYSA end of End of Season Event season event. 14. Calsence Irrigation Issue — Calsence staff reviewing the height of the antennae at the Corp Yard, as we are Communication problems not receiving communication for irrigation at University Park(s) and Freedom Park. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 11 2009.doc STATUS REPORT Updated: May 18, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Park Maintenance Contract(s) Met with Teserra on May 12, 2009, to review their park maintenance contract proposal. Staff will recommend awarding all three (3) areas of the contract (North, South and Central) to Teserra at the May 21, 2009, City Council Meeting. 2. User Group Meetings Staff met in conjunction with the Recreation District Staff (Brenda Nutcher) — Field Scheduler, with the following "User groups" to discuss 2009-10 schedules: 1. Rebecca Cook — DSUSD Palm Desert HS Athletic Director. Met 5/11/09. Ms. Cook gave Staff her requests. She is working on getting fields for PD/LQ football games (4-5 Saturdays). She believes they can give up 2 to 3 Saturdays. 2. Paul Mezaccapa — PDLQ Football Commissioner. Met 5/11/09. Requested Board meeting dates. Board meetings are the 2nd Monday of each month. I attended the meeting on 5/11/09 from 6 — 9 p.m. They need game day fields. I spoke with Ms. Cook about using the Palm Desert HS for a few games. She's open to the idea, and if it doesn't work out, I will check with COD. 3. Palm Desert Disc Golf Club. Met 5/12/09. 4. Met with Desert United Soccer Club on 5/12/09. 5. Met with Recreation District Sports Supervisor Mike Brazil on 5/12/09. Meetings scheduled for the Weed of May 18, 2009: 1. Monday, May 18 — PDYSA (baseball and softball) 2. Tuesday, May 19 — Palm Desert Youth Soccer 3. YMCA— still trying to confirm a meeting time/date. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 18 2009.doc STATUS REPORT Updated: May 18, 2009 3. Amphitheater Shade Structure The request for bids was posted the week of May 15, 2009. Bid opening will be held on May 29, 2009. We hope to award a contract at the June 11, 2009, Council meeting. If approved, the contract requires that the remaining cloth be removed within 14 days and prior to July 1, 2009, so that it is not hanging during the 4th of July event. 4. BLM Monthly Meeting Staff met with BLM Staff and Lt. Shouse on 5/13/09 for our monthly scheduled BLM meeting. The BLM brought forth very detailed maps of our trails and we discussed necessary signage that does not currently exist. Staff will work on a signage package to bid out. 5. Bicycle Friendly Community Staff has been meeting with the Facilitation of Mr. Kevin Swartz; Planning Department, with Police, Public Works and members of the biking community. A meeting with held on Thursday, May 14, to review the application Part II, and assignments given, in order to complete the application and get it to the City Council the first meeting in July. It is due to the American League of Bicylists by August, 2009. 6. Southern California Edison Invoice Public Works Staff brought an invoice for $42,000 to Staff on Friday, April, 3. It appears to be a line extension at Freedom Park. Staff is investigating why we are receiving the invoice at this time, as the park was complete 2 years ago. On 4/17/09 Staff spoke to Mr. Jeremy Edwards, a Planner for Edison. Mr. Edwards will assist Staff to identify what exact work this invoice represents. Staff contacted Mr. Edwards on Aril 29, 2009, to find the status of the invoice. Mr. Edwards said he forwarded the invoice to his supervisor and has not gotten a response. He told me he would look into it again. Just received another invoice 5/15/09. Have another call into SCE on 5/18/09. 7. Pickleball Update Freedom Park: Staff is getting costs to re-stripe Freedom Park tennis courts. I have received three calls in favor of it, as it is posted on the courts that the work will be done. I have not received any complaints to date (5/18/09). 8. Aquatic Center Project Met with Mr. Ken Moeller from Arch Pac Aquatics to determine the cost and acreage requirements for a community aquatic center (including a competition and leisure pool) on Wednesday, March 13, 2009. Mr. Moeller will have final estimates to Staff by 5/18, 2009. A meeting has been scheduled on March 20, 2009, with the City Manager to provide these estimates, and determine further direction. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 18 2009.doc STATUS REPORT Updated: May 18, 2009 9. Monthly meetings (scheduled) Tuesday, May 12, 2009: COPS meeting Wednesday, May 13, 2009: 1:00 p.m. — BLM monthly meeting 6:00 p.m. — Desert Recreation District Board meeting Wednesday, May 20, 2009: YMCA Board and Ex-Officio Meeting scheduled. 10. University Park Turf In December the City accepted University Dog Park and University Park East from Hover Development with the understanding that the turf at University East would be re-evaluated in early May. If the turf was not acceptable, Hover Development would correct problems identified by Staff. On May 5, 2009, Park Staff inspected the site and found the turf acceptable. Mr. Mark Smith of Hover Development was notified on 5/12/09. 11. Civic Center Dog Park Arreguin Ornamental Fencing will be installing additional pickets on the fencing between the large and small dog parks. Users requested this because the small _dogs are putting their heads through the fence. 12. Palm Desert Youth Sports (PDYSA) End of Season event/party/award ceremony is scheduled for and will be held in End of Season Event the Civic Center Park (Legends fields) on Saturday, May 30, 2009. They also shared their new logo with Staff. _ 13. Calsence Irrigation Issue — Calsence staff reviewing the height of the antennae at the Corp Yard, as we are Communication problems not receiving communication for irrigation at University Park(s) and Freedom Park. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 18 2009.doc STATUS REPORT Updated: May 26, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 Park Maintenance Contract(s) On May 21, 2009, the City Council approved the award of all three park maintenance contracts to Teserra. The contracts begin on July 1, 2009. 2. User Group Meetings Staff met in conjunction with the Recreation District Staff (Brenda Nutcher) — Field Scheduler, with the following "User groups" to discuss 2009-10 schedules: Meetings scheduled for the Week of May 18, 2009, were: 1. Monday, May 18 — PDYSA (baseball and softball) 2. Tuesday, May 19 — Palm Desert Youth Soccer (cancelled and have yet to reschedule) 3. YMCA— still trying to confirm a meeting time/date. 3. Amphitheater Shade Structure Staff held a mandatory pre-bid meeting for the shade structure on May 22, 2009. Nine vendors attended the meeting. Bid opening will be held on May 29, 2009. 4. Palapas/Shelters 1. Homme/Adams — Staff has bids and is working on a PO for a replacement palapa. 2. Civic Center — Staff has received only 1 bid; it is costly. Staff will be contacting the PW Department to request assistance with the concrete work, in order to reduce the cost. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 26.doc STATUS REPORT Updated: May 26, 2009 5. Dog Parks Since it is summertime, it is the time of year when users begin bringing small kiddie swimming pools for the dogs. Staff has received comments from both sides of this issue from patrons; they want the pools for their dogs to play or they don't due to the diseases that the pools could breed. Staff contacted local veterinarians, Animal Control and a few other sources for expert advice. After reviewing the information received, staff decided to post signs to notify the public that these pools are prohibited from the dog parks. If pools show up, they will be removed daily. 6. Southern California Edison Invoice Staff finally made contact with representatives from SCE to discuss a $42,000 "line extension" invoice. Staff will be scheduling a meeting with the City Attorney to discuss how to proceed. 7. I Pickleball Update Staff will meet with Courtmasters (court builders) to receive a cost estimate on painting pickleball lines on the Freedom Park tennis courts. We will also be requesting an estimate to add portable posts to a court at 1 Civic Center Park court, in order to provide instructional classes etc. Civic Center Park was chosen, as it will require staff to insert and remove the posts for use, and Civic Center Park is the only place where there are staff available. 8. Aquatic Center Project Staff reviewed a design and costs for an aquatic center in Civic Center park with the City Manager during a meeting on March 20, 2009. Staff received further direction to request additional costs for construction and operations of different size pools. Mr. Moeller from Arch Pak Aquatics has provided some of the information, and will provide the rest by the end of the week. _ 9. Magnesia Falls City Park Staff is looking into solar type walkway lighting for the area near the playground at Magnesia Falls City Park. It is very dark, and staff feels it could be a safety issue. 10. Dog Crossing Signs at Civic Center At the request of Civic Center Dog Park users and the City's Risk Manager, Staff Park has installed "dog crossing" signs near the entrance to the dog park to alert drivers of the dog crossing area. 11. Civic Center Dog Park Arreguin Ornamental Fencing installed additional pickets on the fencing between the large and small dog parks. Users requested this because the small dogs are putting their heads through the fence. The fence was completed on 5/22/09. 12. Palm Desert Youth Sports (PDYSA) Met with Desert Recreation District Staff and PDYSA representatives to review End of Season Event the end of Season event/party/award ceremony which is scheduled for and will be held in the Civic Center Park (Legends fields) on Saturday, May 30, 2009. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 26.doc STATUS REPORT Updated: May 26, 2009 13. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\June 2\Status Updates\May 26.doc