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HomeMy WebLinkAbout2019-02-05 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT r414, PARKS AND RECREATION COMMISSION (ilf 44 : POSTED AGENDA '•:" 9 ts:" Tuesday, February 05, 2019 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, DECEMBER 04, 2018. Rec: Approve as presented Action: V. NEW BUSINESS A. UNIVERSITY PARK— PARK SITES A & C - Presentation by Eric Ceja B. BICYCLE REPAIR STAND — CIVIC CENTER PARK VI. CONTINUED BUSINESS A. AMENITIES FOR AQUATIC CENTER POSTED AGENDA PARKS AND RECREATION COMMISSION FEBRUARY 05, 2019 VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Cahuilla Hills Park B. PALM DESERT AQUATIC CENTER C. FAMILY YMCA OF THE DESERT D. DESERT RECREATION DISTRICT - Program Updates - Facilities Use - First Tee E. FRIENDS OF THE DESERT MOUNTAINS IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was sted on the City Hall bulletin board not less than 72 hours prior to the meeting. Date is 31st day of January 2019. gie Marro , cording Secretary 2 CITY OF PALM DESERT �'•��'�� PRELIMINARY MINUTES pitimai4 =': PARKS AND RECREATION COMMISSION = REGULAR MEETING y ATFo a E�o�b N�.'.3•�''' TUESDAY, DECEMBER 04, 2018 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Mike Hardin convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Mike Hardin Vice Chair Van G. Tanner Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn Bixen Commissioner Gerald Dawson Commissioner Mary Helen Kelly Commissioner Paul Murphy Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, Desert Recreation District Also Present: Lauri Aylaian, City Manager Ryan Stendell, Director of Community Development Johnny Terfehr, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert /Aquatic Center Brenda Nutcher, Desert Recreation District Tammy Martin, Friends of the Desert Mountain 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 04, 2018 III. ORAL COMMUNICATIONS Chair Hardin welcomed everyone to the meeting and stated that it has been a busy last 6 weeks. Sabby Jonathan presented the Commission with a 'Thank You' gift. He noted that the Commission is what makes the City so special. Sabby Jonathan thanked the Commission for giving their time and passion, and offered a token of appreciation on behalf of the City and staff. City Manager, Lauri Aylaian, extended her gratitude to the Commission and mentioned that our parks have been voted number one in the valley, and not just by Palm Desert residents, votes were valley wide IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, OCTOBER 02, 2018 Rec: Approve as presented Upon a motion by Vice Chair Tanner, second by Commissioner Murphy, carried by a 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None) the Consent Calendar was approved as presented. V. NEW BUSINESS A. OUTDOOR FITNESS EQUIPMENT FOR CIVIC CENTER Johnny Terfehr presented a catalog to the Commission that showcases the ideas of the equipment that they are tentatively gravitating towards for Civic Center. The equipment would be located near the skate park area. It will be prepared for next year's budget. Commissioner Bixen asked if this was something that was previously talked about. Ryan Stendell also gave input in regards to this topic. Mr. Terfehr referenced the La Quinta Park that does have similar equipment; Kevin Kalman recommended the company. This is all for the purpose of staying healthy and have a fit way of life. Vice Chair Tanner feels that it may be a social attraction in addition to fitness use. Vice Chair Tanner suggested to possibly consider the North Sphere Park in the future. Commissioner Kelly asked if there is a difference in costs in terms of up-keeping versus the installation. Randy Chavez also noted that if installed near a playground, it would have to have the same surfacing as the playground, which could turn out to be more costly. The Commission asked if the material of the equipment is heat resistant in the summer. Kevin Kalman stated that most of the issues is wear and tear of the equipment. Sabby Jonathan suggested that whichever configuration is recommended, he sees a lot of benefit in Civic Center because of the walking paths. Staff would like the Commission to take a formal action, move forward with this item, and make a decision that is fit for the community. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 04, 2018 Upon a motion by Vice Chair Tanner, second by Commissioner Dawson carried by an 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None)the Commission agrees to move forward with proposals for the fitness equipment. B. ELECTION OF OFFICERS FOR 2019 Commissioner Kelly made a motion to elect Vice Chair Tanner as Chair, second by Commissioner Guyer. Commissioner Murphy made a motion to elect Commissioner Kelly as Vice Chair, second by Vice Chair Tanner, and carried by a 8-0 vote of the Commission (AYES: Kelly, Hardin, Guyer, Bixen, Housken, Dawson, Tanner, Murphy; NOES: None; ABSENT: None) C. 2019 COMMISSION MEETING SCHEDULE Johnny Terfehr proposed to keep the current meeting schedule that was previously agreed upon for 2018. All Commissioners agreed to keep the current schedule (even months of the year). The first meeting will be on Tuesday, February 5, 2019. Upon a motion by all Commissioners, carried by an 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None) the proposed 2019 Commission meeting schedule was approved. VI. CONTINUED BUSINESS A. HOVLEY PARK BASKETBALL LIGHTING In the October meeting, Commissioners were asked to provide input regarding the lighting and current condition for the area at Hovley Park. There has not been much requests for lighting. Vice Chair Tanner doesn't believe there is need for extra lighting. The lighting looks adequate. Ryan Stendell stated that high pressure sodium lighting provides enough light to play under. Staff has not seen sufficient use in the summer to justify dedicated lighting. Commissioner Housken mentioned that the east corner was very dark, she feels it's more of a safety issue. There was no action taken by the Commission. VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Washington Charter School Park 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 04, 2018 Commissioner Kelly and Commissioner Housken went to observe Washington Charter activities and reported that the school is utilizing the park for good use. More like organized activities, and not necessarily utilizing the equipment during school hours. Commissioner Housken feels we have a good relationship with the school district, but it is not open to the public. Ms. Housken noticed that the playground was closed and the park was not accessible, and the playground was also under construction. Ms. Housken checked both Lantana gates and they were all locked — both Kelly and Housken agreed that there is no access during the weekend. The school primary access and use for the park is due to an agreement. Staff will check with them and follow up regarding the locked gates during weekends. B. PALM DESERT AQUATIC CENTER David Keyes had a presentation regarding the cost recovery requests. FY 16-17 had a 55% recovery, and FY 17-18 had a 54% recovery. The main reason for the decline is in admissions. Another impact is minimum wage, by 2020 it will be $15 an hour. It has been difficult keeping up with that without raising admission fees. Non-residents use the facility year round more than residents, which is about 70%. There are more residents using programs, and facility use are non-residents. More than 5,300 participants in the past two years for exercise programs; better controlled programs will have more in admission. A good bump to revenue was the Three Tier photo session. Staff is really looking at facility rentals that can make up for cost recovery. The facility is very well used, over 700,000 have been through those gates. Winter months come up with daily admissions because of winter residents. There have been big events in November this year. The Veteran's two-day swim meet was a great turn out. Diving competition equaled to more than 3,000 people - the entire facility was utilized. There are also land based programs available at the facility that average about 350 people a month for Silver Sneakers. Yoga is held in the multi-use room. Team building has been great with teen staff. Mr. Keyes will be getting the sponsorship packet ready for the 2019 dive-in movies program. Staff did work with Cal-Fire to be more involved and it was a great training day turn out. They will be having more medical in-depth training with Cal-Fire. Things are going good with the facility, and looking to have a mermaid/merman class which is popular on the coast. There has been an increase with the Ironman competition coming up. Sabby Jonathan recognized that the 1,600 plus people for the diving competition were all from out of the area, his concern is if there was an opportunity to reach out with local schools and colleges will there be greater utilization of the diving boards. It all depends on the clubs that have the facility already booked like Xavier and swim clubs. The pool space is 100% utilized, but weekends would be preferable. Space can be available for competitions. Generated revenue for Silver Sneakers is about $2 a person in return. Commissioner 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 04, 2018 Housken asked about the concession, if it's doing well for facility use. Mr. Keyes stated that it is open, there has not been a large use out of it, until the summer months. They have tried exploring different options, but some patrons have specific preferences. C. FAMILY YMCA OF THE DESERT Rob Ballew gave a quick update on Y Be Fit, he brought the Mayor's Cup in honor of Sabby Jonathan. They wanted to have something that recognized the top male and female athlete. There is a place in City Hall for the cup, and thanked Mayor Sabby Jonathan. Sabby Jonathan commended the YMCA for always doing such a great job with the Y Be Fit Challenge. Over 100 volunteers, total over 1,300 people. They brought in over 40 marines and their families to participate - really fun event for kids. They will start basketball season in January, winter camps will start in December through January, and anticipate over 100 kids. Rotary Club will be taking over the park on December 08, Family Fiesta Day, along with a concert by Surf City Group. Activities will be going on all day and invites everyone to attend, there will be a beer, wine and margarita garden, food trucks and children activities. D. DESERT RECREATION DISTRICT Brenda Nutcher stated they are getting ready for the busy season. Volleyball program has really grown and now has two advanced teams that are winning first place. Coach is from CVUSD, he is doing a great job with the girls and has over 40 girls. Music classes are doing really great. Staff is also getting ready for the Senior Games, pickleball continues to be the top sport with over 400 registered. Camp for Thanksgiving had a total of 39 for a three day period. Kevin Kalman commented on the Y Be Fit event, it was super easy, with a great turn out. First Tee had 380 for the fall session, usually fall is the slowest time of year because of soccer season wrapping up; winter and spring is usually busier. First Tee is also getting ready to do some realignment out on the golf course. The irrigation system will be getting replaced, as well as realigning the course with the CV Link. CVWD will also need a service road on the northern bank, and because of the CV Link, they will be moving the course about 20 ft. inland from the wash edge. They are anticipating getting the project done soon. The First Tee Board remains the same. E. FRIENDS OF THE DESERT MOUNTAINS Tammy Martin stated that trail crews have been busy out at the Mike Schuler trail to fix some water damage. The good thing about the trail crews being out, a lot of the people stop and ask who the group is; it gives them 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES DECEMBER 04, 2018 and their hard work appropriate acknowledgement. Crews are out on the Hopalong Cassidy Trail behind Stone Eagle that needs maintenance. Stone Eagle has also reached out, it seems that hikers are hiking down to their properties. There has been issues with kids going out on the trails behind the Cross and partying, Sheriff's Department is on top of it. They're hoping to put out signs to prevent that. They are working hard trying to get rid of short cut paths, and all trails are in good shape. Trails are normally cleaned up on Trail Tuesdays. Wildflower Festival is March 2, 2019 and invites everyone. Fundraiser at Barnes and Noble this Saturday, Dec. 8th IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS Chair Hardin stated that vandalism has been an issue, and copper is a huge target. Randy Chavez also concurred that copper thieves have been active. Staff purchased an insert, which covers the wire, which prevents access to it. It has worked 90% to prevent copper theft. City staff is looking in to different ways to eliminate costs for fixing the damaged boxes. Commissioner Guyer asked if the commission is interested in expanding the amenities for the public at the Aquatic Center at this time. Maybe a small group can get with staff to regenerate ideas. Mr. Guyer would like to put it in next year's budget and have it on next agenda for the February meeting. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 10:00 a.m. Angie Marron, Recording Secretary 6 CITY OF PALM DESERT PARKS & RECREATION COMMISSION REPORT SUBJECT: University Park — Park Sites A & C SUBMITTED BY: Eric Ceja, Principal Planner DATE: February 5, 2019 At their November 20, 2018 meeting, the Planning Commission approved plans for University Park, a 174+ acre subdivision inclusive of 1,069 residential units, five distinct neighborhood parks, private recreation facilities, and an art trail walk. GERALD FORD DRIVE _- ififily ,1 " ' l IT :IC �� PRODUCT rYP r, SERIPIIOH: AF_ ---- /r —�f .., i; %� ��k prY. DESCRIPTION: NODE .I = mi. € 91 40'x00'A MMONIIY PARKS � ��t c1. �5=�" ao_ i'' 72 50'xd4'4 EN SPACE -1' - at x . ' .":LL SKS -'" 1111 .; '' �._I 1 55K90 S �� �� 12A 55 K40 S 1 � C/ ;'w ', r i 98 50 x100'S ' , 120 GO'x1001 ,�. , :r� = TOWNNOML �i - <-, � MULTI-CAM b .r :OMMUNIIY PARKS & TRAILS: r ' 7 neLr, oLSEPiPnoN, -1—,l I "� F < x� A PARK TA - t:7 - f R PARK'P' C PARK'C' ' �,y% 0 PARK'0' V �, ., E PARK'E' ',,,, f THE GROVE / G GRAND PASEO �f "�'' A , , `yam ] 1 ART WALK(1 MILE) -.TE ' 2 THE GROVE LOOP(0 4 MILES) _� 3 EXTENDED ART WALK(0.9 MILES) .'. R l� 4 LONG-CISIANCE PERIMETER TRAIL(2.6 MILES} 4 �-lMP�s� 111 5 INTERPRETIVE TRAIL TO MILES) /i `•�, � A \ '� k , ,,, . 4 UNIVERSITYofsf m e PARK ,i '1141 11 The project is expected to develop in several phases, and Parks A and C are anticipated to develop as part of the first phase of the project. Final design and acceptance of amenities for the five neighborhood parks require review by the City's Park and Recreation Commission. Parks & Recreation Commission Staff Report University Park February 5, 2019 Discussion items: Park A: Located in the northwest quadrant of the University Park project, Park A is 1.3 acres in size and is designed to be a "neighborhood park" under the City's General Plan park classification standard. As proposed, following are the park features: • Shaded playground structure • Picnic tables. designed for ages 5-12. • Seating benches. • An artist "snake" slide designed • Trash receptacles. for ages 2-12. • Shade trees and landscape. • Drinking fountain. • Open turf play area. Staff is supportive of the park design and believes the scale and amenities proposed for the park fit well into the neighborhood context of the park's location. Staff recommends that the Commission approve the proposed park design. Park C: Located in the northeast quadrant of the University Park project, Park C is 1.2- acres in size and is designed to be a "neighborhood park" under the City's General Plan park classification standard. As proposed, following are the park features: • Shaded playground structure • Picnic tables. designed for ages 5-12. • Seating benches. • Playground structure designed for • Trash receptacles. ages 2-12. • Shade trees and landscape. • An art feature (TBD). • Open turf play area. • Drinking fountain. Staff is supportive of the park design and believes the scale and amenities proposed for the park fit well into the neighborhood context of the park's location. Staff recommends that the Commission approve the proposed park design. Future Parks In addition to Parks A and C, three (3) other parks within the University Park project will be presented to the Commission at a later date as the project site develops. 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December music 1.2 Health and Fitness ?� Portola Community Center After School and camp • 29 rental reservations PDCC/Reagan/Lincoln 7.;1 • 78 hours of rental use sports :1 Tae Kwon Do =1 Palm Desert Parks Tiny Tots • 168 park reservations Total 391 • 1338 hours of rental use Drop-in Class Participation Palm Desert Skate Park Fitness • 72 skate park memberships sold • 236 skaters used the park After school/camp 30 • 315 bikers used the park Pickleball/table tennis ?ri7 Da me/music Sports 15 Total 480 Palm Desert Community Center First Tee Golf Course Use • Winter Camp we had 28 enrolled with 9 daily drop Driving Range 1016 ins. 9-Hole Youth 113 • We closed for the week of December 10th through 9-Hole Adult 538 the 14th for maintenance. We cleaned and recoated Lessons the gymnasium floors as well as the multi purpose Misc. Usage 9 room and tot room, painting and deep cleaning the Total 1676 center as well. • The Chef's Table Cooking Series began Thursday, Rentals by Location December 6th and run through March 2019. The 99 series has grown very popular and we have 150 Civic Center Park guests daily. Freedom Park 21 • The Sunday Sound's Concert Series began December Olsen Field 5 2nd and run through March 2019. We have over 100 PD Soccer Park 73 guests daily. PD Comm unity Center 53 • Pickleball has been very busy with over 100 guests Portola Center 29 daily. Total 280 First Tee: No update Rentals by Facility Type Amphitheater 1 Football Field 10 Gymnasium 13 Multipurpose Room 69 Pavilion 10 Softball Field 99 Soccer Field 78 Total 280 Hours Rented by Location Civic Center Park 891.00 Freedom Park 179.00 Olsen Field 49 PD Soccer Park 219.00 PD Corn m unity Center 163.25 Portola Center 153.50 Total 1654.75 Hours Rented by Facility Type Amphitheater 16 Football Field 35 Gymnasium 36.5 Multipurpose Room 280.25 Pavilion 160 Softball Field 859 Soccer Field 268 1654.75 • • • •• Vllko • DESERT RECREATION DISTRICT Date: January 29, 2019 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: January Activity Numbers (numbers reflect PD Gym and Fitness Center activity through January 28,2019) NIernber scans 3.YL.2 Drop In/Daily Pass 367 Palm Desert Community Center Total 4319 • 3952 members utilized the gymnasium and fitness center facilities Memberships Soil • 367 additional gym and fitness center users paid the Fitness Pass 103 daily walk-in fee • 436 people registered for classes, camps and special Desert Willow 362 programs The First Tee 52 • 140 additional people paid to participate in classes on Skate Park 1 7 a drop-in basis Total 574 • 367 Desert Willow Resident Cards issued Activity Enrollments • 103 Fitness Center Passes issued Dance 28 • 1 Community Center rentals for the month of January Music 14 Health and Fitness 43 Portola Community Center After School/Camp • 82 rental reservations PDCC/Reagan/Lincoln 238 • 167 hours of rental use sports 58 Tae Kwon Do 30 Palm Desert Parks Tiny Tots 25 • 195 park reservations Total 436 • 1190 hours of rental use Drop-in Class Participation Palm Desert Skate Park Fitness • 57 skate park memberships sold • 322 skaters used the park After school/camp • 285 bikers used the park Pickleball/table tennis 2.1 Dante/music 1= Sports Total 485 Palm Desert Community Center First Tee Golf Course Use • The Chef's Table Cooking Series began Thursday, Driving Range 1516 December 6th and run through March 2019. The 9-Hole Youth 79 series has grown very popular and we have 150 9-Hole Adult 828 guests daily. Lessons • The Sunday Sound's Concert Series began December Misc. usage 5 2nd and run through March 2019. We have over 100 Total 2428 guests daily. • Pickleball has been very busy with over 100 guests Rentals by Location Bally. Civic Center Park 74 • We are excited to have a few new programs that have taken off. We have a Tiny Kicks which is Freedom Park 23 beginning martial arts for tots with 6 enrolled, A Olsen Field 3 Parent and Me program with 5 enrolled, Interval PD Soccer Park 95 Boot Camp has finally started with four guests as well PD Comm unity Center 62 as the Youth Dance Ensemble. Portola Center 82 • We are getting ready for Senior Games. 1/28/2019, Total 339 we have 1115 enrolled. Most popular sport is pickleball. I hope everyone received their evite for Rentals by Facility Type the Welcome Athletes Ceremony on Friday, February 8, 2019 at 9am. Amphitheater 1 Football Field 14 Gymnasium 18 First Tee: No update Multipurpose Room 116 Pavilion 5 Softball Field 84 Soccer Field 101 Total 339 Hours Rented by Location Civic Center Park 4E8 Freedom Park 136 Olsen Field 14 PD Soccer Park 552 PD Corn rn unity Center 116.5 Portola Center 167 Total 1467.5 Hours Rented by Facility Type Amphitheater 16 Football Field 62 Gymnasium 46 Multipurpose Room 277.5 Pavilion 8d Softball Field 446 Soccer Field 586 1467.5