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Home My WebLink About2019-09-03 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT j, 1 . PARKS AND RECREATION COMMISSION POSTED AGENDA R'T9 E3N;°� • Tuesday, September 03, 2019 —8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, JUNE 04, 2019. Rec: Approve as presented Action: V. NEW BUSINESS A. WAVE PARK UPDATE - Presentation by Eric Ceja, Principal Planner B. DRD MASTER PLAN SURVEY RESULTS UPDATE VI. CONTINUED BUSINESS NONE POSTED AGENDA PARKS AND RECREATION COMMISSION SEPTEMBER 03, 2019 VII. OLD BUSINESS A. BIKE REPAIR INSTALL UPDATE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Civic Center B. PALM DESERT AQUATIC CENTER C. FAMILY YMCA OF THE DESERT D. DESERT RECREATION DISTRICT - Program Updates - Facilities Use - First Tee E. FRIENDS OF THE DESERT MOUNTAINS IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the m-_ '1 .. Dated t , 29th day of August 2019. / 'a- ir'�e gai-ron727 rding Secretary 2 CITY OF PALM DESERT PRELIMINARY MINUTES Sin ("ita PARKS AND RECREATION COMMISSION v ry�• REGULAR MEETING • o� ��•. TUESDAY, JUNE 04, 2019 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Van G. Tanner convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Van G. Tanner Vice Chair Mary Helen Kelly Commissioner Randy Guyer Commissioner Lynn Bixen Commissioner Kim Housken Rob Ballew, YMCA of the Desert Commissioner Gerald Dawson Commissioner Mike Hardin Commissioner Paul Murphy Ex-Officio Members: Kevin Kalman, Desert Recreation District Also Present: Ryan Stendell, Director of Community Development Johnny Terfehr, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert/Aquatic Center Brenda Nutcher, Desert Recreation District Tammy Martin, Friends of the Desert Mountains Bryan White, CalFire 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 04, 2019 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, FEBRUARY 05, 2019 Rec: Approve as presented Upon a motion by Commissioner Hardin, second by Commissioner Dawson, carried by a 6-0-2 vote of the Commission, (AYES: Guyer, Dawson, Housken, Hardin, Tanner, Murphy; NOES: None; ABSENT: Kelly, Bixen) the Consent Calendar was approved as presented. V. NEW BUSINESS A. HIKING TRAIL SIGNAGE Johnny Terfehr stated that there have been discussions regarding the number of incidents of individuals being hurt on local hiking trails. Mr. Terfehr is asking if signage on hiking trails should be revised. Bryan White from CalFire was present to inform the Commission that call volume has raised significantly for help. CalFire has encountered a number of incidents. There are falls, bites and stings, allergy attacks, and cardiac issues. The biggest issue is lack of preparation due to the weather and rising temperatures. Bike riders are also a concern. Limitations and access is a crucial concern for the fire department. They have used the back access road in Rancho Mirage, but that road is starting to wash out and is dangerous for the fire crew. The helicopter has also been used to assist hikers. Chair Tanner asked who pays for the helicopter. Mr. White stated that no one pays, it is provided through the contract with CalFire and Riverside County Fire Department. In the budget sessions with the Counsel, a mechanism for cost recovery was discussed; if they can prove negligence. In the future they will have more accurate reporting tools. Costs start roughly at $1378 an hour, for rescues on the Bump N Grind trail, and it includes the helicopter use. Medicare does not pay for the helicopter because it is not billed. However, there is a new ordinance, to bill insurances or Medicare for medical transportation or emergency medical calls. Tammy Martin mentioned that there was a helicopter rescue at the Santa Rosa Visitor Center, and staff mentioned that they were going to bill the city of Chicago; where the rescued people were from. It was a CHP helicopter. CalFire does not bill for helicopter rescues. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 04, 2019 Tammy Martin would like to work with CalFire and assist with helping hikers in need of assistance. Mr. White thinks that would be a great idea. Ms. Martin offered to provide Mr. White and CalFire with trail maps to possibly provide better resources for access. Commissioner Guyer asked what the City can do to make Cal Fire's job easier to help. Mr. White is requesting signage, or mile post markers. Kevin Kalman thinks that a "Know Before You Go" campaign, providing them throughout the City and concierge stands would be an initial great start. Most visitors are not familiar with the area and the dangers of hiking in the summer. Regulatory signs that remind hikers, or a blunt campaign about the dangers of hiking in our trails during extreme heat. Awareness signs would be a good initiative. Chair Tanner feels that a shock announcement would be good, Commissioner Guyer feels that better roads for accessibility would be more effective than warning signs. Ryan Stendell will get with the Chief from CalFire and talk about AVL and GPS layer system added to software for location purposes. Mr. White submitted for a side by side vehicle that can be used on the trails and load a patient on it. It would be a useful tool. Total budget submittal is about$44,000. They are seeking grants as well. Commissioner Guyer feels that the City can provide it, if the volume of calls are increasing substantially. Sabby Jonathan recommends that staff study the issue, and present options to City Council. Commissioner Housken agrees with Kevin Kalman and involving all entities, and hammer down with factors and notices that it is dangerous to hike the trails without proper amenities. Chair Tanner wants to formalize suggestions to present to City Council. Mr. Stendell has a list of possible suggestions. The Commission moves that staff initiate actions on the items that Mr. Stendell has mentioned and come back with recommendations to analyze. Upon a motion by Commissioner Dawson, second by Commissioner Murphy, carried by a 6-0-2 vote of the Commission, (AYES: Guyer, Dawson, Housken, Hardin, Tanner, Murphy; NOES: None; ABSENT: Kelly, Bixen) the Commission stated that staff review the current operations of our hiking trails and make recommendations on the following: 1. Updates to signs to better alert users of the importance of preparedness. 2. Feasibility of an Education / Public Safety Announcement (PSA) campaign. 3. How can technology better help with rescues? 4. How can CalFire gain faster/ safer access to trails? 5. Should the City implement a fee for rescues? B. REVIEW OF DOG PARK POLICIES Johnny Terfehr spoke about a dog attack at one of the City's dog parks. Mr. Terfehr provided staff with a copy of the current policies and signage and would like the Commissioners' input on the current policies. Jan is a guest 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 04, 2019 who witnessed a dog attack at University Park. She related the victim's message. She is deeply concerned about owners who do not take responsibility for their dogs' actions. Jan and other dog park patrons would like to see more control and coordinate with Riverside County Animal Control. Jan mentioned that it might be beneficial to look at Title 6. Jan would like more done to protect pets. Staff contacted JPIA, which provided the City with the best management for dog parks. The City is consistent with all policies and is following accordingly. The DRD receives a few calls a week, most of them are not about dog attacks. Generally, staff follows up with these types of issues. The City has not been able to make direct connection with the suspecting party, Code Enforcement and Animal Control have made several attempts to contact the owner and were not successful, and therefore were not able to ban the attacking dog. These types of things do not happen often, but when they do the City gets actively involved. Ryan Stendell suggests that the first call needs to be to the Park Ambassador, Animal Services are not available on weekends, and we need documentation. Sabby Jonathan suggests (Jan) talk to dog loving friends and volunteer to help with these issues. Charging a fee and locking parks are not City standards. Commissioner Murphy feels that more research needs to be done before the Commission can make a decision. Commissioner Dawson recommends that staff work on better signage and reporting options. Randy Chavez is seeking approval from the Commission regarding incidents on new signage, i.e. (Using caution, excluding any breed, and owners are responsible for actions of their pet). Sabby Jonathan stated that negligence is the key issue. Upon a motion by Commissioner Dawson, second by Commissioner Guyer, carried by a 6-0-2 vote of the Commission, (AYES: Guyer, Dawson, Housken, Hardin, Tanner, Murphy; NOES: None; ABSENT: Kelly, Bixen)the Commission recommends that staff present the Commission with signage that emphasizes on protocol for calling to report incidents in reference to dog assaults. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS A. JOE MANN PARK UPDATE Randy Chavez stated that the new playground was installed, basketball court was resurfaced and will be repainted. The old playground was donated and installed at Father's Heart Ranch located in Desert Hot Springs. 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 04, 2019 B. BICYCLE REPAIR STAND UPDATE Randy Chavez stated that the bicycle repair stand has been ordered, and is waiting for it to be manufactured, installed, and it will be the color orange. VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Cap Hornmes / Ralph Adams Commissioner Lynn Bixen (absent) related an email stating that all looks good and in great shape, most visitors are obeying the leash rules on the trails. Chair Tanner stated that it is very well maintained. B. PALM DESERT AQUATIC CENTER David Keyes stated there was a near drowning on Easter, staff revived the child and is in full recovery. They have over 500 attending Spring Swim Lessons. Dive-In movies start in June. Splash playground was resurfaced and will be repainted. June 14 kicks off the Summer Swim Program. June 17 is the first day of summer lessons. Parking lot was redone and it looks great. The YMCA is acquiring money for in-water bikes. Training is still in full effect and getting ready for Fourth of July. Commissioner Guyer talked about more swim programs; Ryan Stendell did state that there was a program called Swim to Win for the month of May. Commissioner Housken asked if bracelets are still required to be able to swim in certain areas; Mr. Keyes confirmed they are. C. FAMILY YMCA OF THE DESERT David Keyes reported in Rob Ballew's absence. • Easter— 1500 attendees • Spring Break Camp —43 kids • Y Rookies — 36 kids • Camp Oaks — 303 kids (include 30 foster kids/50 from 29 Palms Marine Base) Summer camps are starting up, and Y Be Fit is set for October. D. DESERT RECREATION DISTRICT Brenda Nutcher stated that there were a total of 1182 athletes for the Senior Games. The DRD is looking at their 20th anniversary next year and already working on something for that. Spring camp was good and they are getting 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JUNE 04, 2019 ready for summer camps. Programs and pickleball have been busy. Kevin Kalman stated that the First Tee will be closed for the summer. Children have been moved to three different country clubs, until the First Tee is properly maintained and irrigation issues are resolved. E. FRIENDS OF THE DESERT MOUNTAINS Tammy Martin stated that some signs were installed and the guys are out monitoring the trails and everything seems to be in good shape. Attendance for the Wildflower Festival tripled this year and are looking forward to next year's event at Civic Center Park. IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS Ryan Stendell informed the committee that Johnny Terfehr will be leaving the Parks and Recreation Commission and the City of Palm Desert, June 21. His presence has been impeccable and delightful. We will miss him dearly. East Vale is lucky to have such a great and exemplary employee X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 10:16 a.m. Angie Marron, Recording Secretary 6 • • • • • • • • • • •Alk• • • • � DESERT RECREATION DISTRICT Date: August 29, 2019 To: City of Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: July Activity Numbers PD Gym and Fitness Center Member Scans 4995 Palm Desert Community Center Drop In/Daily Pass 369 • 4995 members utilized the gymnasium and fitness Total 5360 center facilities • 369 additional gym and fitness center users paid the Memberships Sold daily walk-in fee Fitness Pass 128 • 652 people registered for classes, camps and special Desert Willow 57 programs • 132 additional people paid to participate in classes on The First Tee 24 a drop-in basis Skate Park 8 • 57 Desert Willow Resident Cards issued Total 217 • 128 Fitness Center Passes issued Activity Enrollments • 2 Community Center rentals for the month of July Adaptive 18 Music/Dance 29 Portola Community Center Health and Fitness 38 • 26 rental reservations After School/Camp • 73 hours of rental use PDCC/Reagan/Lincoln 196 Sports 328 Palm Desert Parks Tae Kwon Do 22 • 203 park reservations Tiny Tots 21 • 1054 hours of rental use Total 652 Palm Desert Skate Park Drop-in Class Participation • 24 skate park memberships sold Fitness 43 • 126 skaters used the park After school/camp 77 • 211 bikers used the park Pickleball/table tennis 345 Dance/music 1 Sports 11 Total 477 Palm Desert Community Center First Tee Golf Course Use We have partnered with Community Action Partnership for Driving Range 0 the summer to be a Cooling Center for the summer. We have 9-Hole Youth 0 served over 50 guests this month. 9-Hole Adult 0 Lessons 0 We are working together with DSUSD Summer Feed Program Misc. Usage 0 to offer free breakfast and lunches to children, weekdays Total closed throughout the summer. We served over 3520 lunches this month. Rentals by Location We will be offering a Free Farmer's Market for the Civic Center Park 108 community every Wednesday through August 7, 2019. We Freedom Park 77 served over 1570 guests this month. Olsen Field 18 PD Soccer Park closed Summer camp is quite busy with 62 enrolled in three week PD Community Center 60 sessions and an additional 103 enrolled in weekly sessions. Portola Center 26 We had an additional 77 children drop in for the day. The Total 289 children have enjoyed walking to the Aquatic Center for swimming on Tuesdays and Thursdays as well as different field trips to Laser Oasis, Rancho 16 theaters, Palm Springs Rentals by Facility Type Indoor Rock Climbing and Get Air. We offer them drum Amphitheater 0 lessons on Tuesdays, Golf of Fridays and tennis twice a week. Football Field 8 Gymnasium 26 The Summer Youth Basketball League has started and will Multipurpose Room 60 run through the beginning of August. We have 324 children Pavilion 0 enrolled. Softball Field 177 Volleyball, guitar, hula and drums are still popular this Soccer Field 18 month. Total 289 Hours Rented by Location Civic Center Park 596 Freedom Park 422 Olsen Field 36 PD Soccer Park closed PD Community Center 149.75 Portola Center 73 Total 1276.75 Hours Rented by Facility Type Amphitheater 0 Football Field 8 Gymnasium 79 Multipurpose Room 143.75 Pavilion 0 Softball Field 1010 Soccer Field 36 1276.75 • • • • • • • • • • •Alk• • • • � DESERT RECREATION DISTRICT Date: August 29, 2019 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: August Activity Numbers (reflecting activity PD Gym and Fitness Center through August 28, 2019) Member Scans 3717 Drop In/Daily Pass 334 Palm Desert Community Center Total 4051 • 3717 members utilized the gymnasium and fitness center facilities Memberships Sold • 334 additional gym and fitness center users paid the Fitness Pass 104 daily walk-in fee • 335 people registered for classes, camps and special Desert Willow 39 programs The First Tee 4 • 65 additional people paid to participate in classes on Skate Park 15 a drop-in basis Total 162 • 39 Desert Willow Resident Cards issued Activity Enrollments • 104 Fitness Center Passes issued Adaptive 18 • 1 Community Center rentals for the month of August Music/Dance 26 Health and Fitness 39 Portola Community Center After School/Camp • 22 rental reservations PDCC/Reagan/Lincoln 203 • 74.5 hours of rental use Sports 25 Tae Kwon Do 20 Palm Desert Parks Tiny Tots 22 • 132 park reservations Total 335 • 301 hours of rental use Drop-in Class Participation Palm Desert Skate Park Fitness 18 • 15 skate park memberships sold After school/camp 29 • 164 skaters used the park • 193 bikers used the park Pickleball/table tennis 225 Dance/music 0 Sports 18 Total 290 Palm Desert Community Center First Tee Golf Course Use We have partnered with Community Action Partnership for Driving Range 0 the summer to be a Cooling Center for the summer. We have 9-Hole Youth 0 served over 45 guests this month. 9-Hole Adult 0 Lessons 0 We are working together with DSUSD Summer Feed Program Misc. Usage 0 to offer free breakfast and lunches to children, weekdays Total closed throughout the summer. We served over 800 lunches this month. Rentals by Location We will be offering a Free Farmer's Market for the Civic Center Park 91 community every Wednesday through August 7, 2019. We Freedom Park 25 served over 293 guests this month. Olsen Field 16 PD Soccer Park closed Another year of summer camp behind us. We had a total of PD Community Center 44 105 children enrolled in three week sessions, 228 enrolled in Portola Center 22 weekly sessions and 141 daily drop ins. Total 198 Starting in September we are adding two new classes to our already busy schedule,one K9 Scent Class for dogs and Swing Rentals by Facility Type and Salsa Workshops. Amphitheater 0 Football Field 17 Volleyball,guitar, hula and drums are still popular this month. Gymnasium 14 Multipurpose Room 52 Pavilion 2 Softball Field 97 Soccer Field 16 Total 198 Hours Rented by Location Civic Center Park 212 Freedom Park 57 Olsen Field 32 PD Soccer Park closed PD Community Center 90.50 Portola Center 74.5 Total 466 Hours Rented by Facility Type Amphitheater 0 Football Field 41 Gymnasium 43 Multipurpose Room 122 Pavilion 32 Softball Field 196 Soccer Field 32 466