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Home My WebLink About2009-09-01 PRC Regular Meeting Agenda Packet "" a" - CITY OF PALM DESERT PARKS AND RECREATION COMMISSION rjd AGENDA 400.1 Tuesday, September 1 , 2009 - 8:30 a.m. 9441. Administrative Conference Room ~aaarr I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda, it should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarics shall be limited to a maximum of five minutes. unless additional time is authorized by the Commission, IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JULY 21, 2009 V. UNFINISHED BUSINESS - NONE VI. NEW BUSINESS - NONE VI I. REPORTS AND UPDATES A. CIVIC CENTER PARK EVENT SCHEDULE B. OMMIS IONER TRAINING C. HOVLEY SOCCER PARK RAFFITF D. IRONWOOD PARK VANDALISM M E. MIKE SCHULER TRAIL KIOSK F. PICKLEBALL PARKS AND RECREATION COMMISSION AGENDA SEPTEMBER 1, 2009 D. JULY AND AUGUST PARK INSPECTIONS I-I_ STATUS UPDATES I. NEWS ARTICLES VIII. COMMISSIONER COMMENTS IX. ADJOURNMENT J hereby certify under penarty of perjury under the Taws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 6'h day of August 2009. Monica Loredo, Recording Secretary 2 ti ineVairirkEiVaXiiif1 114bd UWIRIPMAIOAMepagirriclPOIMOApq,puu'-T-0G,a. xx CITY OF PALM DESERT �'•�� PARKS & RECREATION COMMISSION PRELIMINARY MINUTES 'A*/ //i4 etItzeti:* JULY 21, 2009 CALL TO ORDER Chairman Barnard convened the meeting at 8:30 a.m. II. ROLL CALL Present: Excused Absence Chairman Michael Barnard Commissioner Julie Munson Vice Chair Roger Dash (Munson on Leave of Absence) Commissioner Phill Babcock Commissioner Jerry Dawson Absent Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Terry Schukart Staff Present: Homer Croy, ACM for Development Services Janis Steele, Parks and Recreation Services Manager Jay Niemczak, Parks Facilities Manager Mark Greenwood, Director of Public Works Spencer Knight, Landscape Manager Monica Loredo, Administrative Secretary Beth Longman, Administrative Secretary Guests: Robert Spiegel, Mayor Barb Adair, Desert Recreation District Mike Brazil, Desert Recreation District Craig DeWitt, Desert Recreation District Stan Ford, Desert Recreation District Kevin Kalman, Desert Recreation District Laura McGalliard, Desert Recreation District Jim Duckworth, Desert Recreation District Rob Ballew, YMCA of the Desert Gina Tenorio, The Desert Sun 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 III. ORAL COMMUNICATIONS Mr. Croy announced that he is retiring at the end of July with the City of Palm Desert, and that this would be his last meeting. In the interim so that the department has oversight, Mr. Mark Greenwood, Director of Public Works, will be overseeing Parks and Recreation along with Mr. John Wohlmuth, City Manager. He explained that the City Manager is in the process of reorganizing the City's departments and the role of management based on the retirement program that the City offered which a lot of people took advantage of and are leaving their posts. However, the City is under a hiring freeze and there are no promotions allowed during this time. The City Manager will be moving people into positions that are open and are important. Mr. Croy indicated that after City Council's approval, the reorganization should be known by the first of September. He restated that Mr. Wohlmuth, Mr. Greenwood, and Ms. Steele will be working on parks and recreation items. Mr. Croy expressed that it has been a pleasure serving the Parks and Recreation Commission. Mayor Spiegel wished Mr. Croy well. Commissioner Dawson added that Mr. Croy's comments during meetings have been very helpful, and that the Commission appreciated his attendance and comments. He thanked Mr. Croy. Commissioner Guyer asked if by December there will be a replacement for Mr. Croy. Mayor Spiegel replied no. He explained that the City Manager is putting together how the City is going to be rearranged, and presenting it to the City Council the last Thursday in August. Commissioner Guyer stated that a lot was done with Mr. Croy's position, and noted that Mr. Greenwood has lot bigger plate to deal with. Mr. Croy communicated that Mr. Greenwood will be fine in the interim until the City Manager makes decision on what he wants to do. He feels confident that Mr. Greenwood will continue to ask the tough questions and answer things for the Commission the same way he did. IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JUNE 2, 2009 Commissioner Housken had a question on page five of the minutes. She asked if Mayor Spiegel commented that there was a proposal to put a restaurant underneath the pool. Mayor Spiegel responded that at one time it was proposed to the City Council by Mr. Ali Baba Farzaneh. 2 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Minutes of the meeting from June 2, 2009, were approved as submitted. Motion moved/seconded by Guyer/Dawson, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. V. UNFINISHED BUSINESS - None VI. NEW BUSINESS A. RIVERSIDE COUNTY OFFICE ON AGING PARTNERSHIP Discussion and recommendation to the City Council for approval for procurement of a grant; and recommendation for the site to install fitness equipment. Ms. Steele stated that she was contacted by Ms. Fran Ferguson, Riverside County Office on Aging, Desert Regional Manager. Ms. Ferguson is looking for ways to provide more fitness opportunities for people that are over 50, and approached the City to see if we want to be a partner. Ms. Steele explained that there is a grant opportunity with Kaiser Permanente, and Ms. Ferguson needs to send Kaiser a letter of intent saying that we are interested in applying for a grant. Kaiser would then reply to Ms. Ferguson that they are approved for the grant. If that happens, Staff would need to go to the City Council for approval of the grant and partnering with the Office of Aging. She mentioned that they are interested in installing outdoor fitness stations, and noted that the equipment could be used by anybody not just people over 50. She stated that part of the money they are asking for is to purchase and install the equipment and have a grand opening. Ms. Steele mentioned that during the grand opening, they do want to mention that it was in conjunction with the Riverside County Office on Aging and have a plaque placed at the start of the trail stating that it was done with a grant from Kaiser Permanente in conjunction with Office on Aging. Ms. Steele stated that she would need a consensus from the Commission if they are in favor of the grant and partnering with the Office on Aging. She commented that they did not need to decide on a site today. Commissioner Housken stated that she feels it is a fantastic idea. Commissioner Guyer mentioned based on Vice Chairman Dash's comments at the last meeting, are they meeting the needs of some people especially those in gated communities. He asked if it is possible to have a mobile fitness program that would go out to gated communities or mobile home parks to teach people how to do things. Ms. Steele responded that 3 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 she thinks it is a great idea and opportunity that she can speak with the Desert Recreation District (DRD) about, and asked the DRD if they would be interested. Mr. DeWitt replied that they can meet. Commissioner Guyer stated that he does not mean to throw a blanket on the idea of the fitness equipment, but questioned how they get to the people that are not going to the parks. Mayor Spiegel inquired if City Staff has talked to the Joslyn Senior Center. Ms. Steele responded that the Office on Aging has an office at the Joslyn Senior Center and they have been working with them in conjunction with the City. She clarified that the City's part would be providing a park for the equipment and maintaining the equipment. Ms. Steele stated that she has not talked to the Joslyn Senior Center directly. Chairman Barnard commented that it is a great way to partner, receive the benefit, and have someone else pay for it. He believes there are a lot of other opportunities like this one that they could take advantage of. He knows when he sees grant opportunities, he has sent the information to Ms. Steele. Vice Chair Dash asked if Staff needs a formal statement of interest. Ms. Steele replied yes, and noted that she was not sure if the Commission would also like to discuss a site for the equipment. She informed the Commission that Staff's initial thoughts are that Palma Village Park would be a good location since it is close to the Joslyn Senior Center, and there is plenty of shade. At Ironwood, there is a place for the equipment near the parking area and would not take away from anything else. The other site would be Civic Center Park. Staff feels that the Civic Center is too busy, but the one spot that is not so busy is the area by the skate park. She noted that there is not much shade, but has parking and restrooms close by. Commissioner Dawson inquired if Staff considered parking at Palma Village. Ms. Steele replied that there are only seven or eight spots. Commissioner Dawson asked if people could park on the main street. Staff replied yes. Commissioner Dawson commented that the equipment may help maintain the back area. Mayor Spiegel asked what the stations look like. Ms. Steele answered that Staff had brought information to the Commission about six months ago. She noted that the equipment could be decided on down the road, and the 4 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutes17-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Commission could be part of that process. There are a lot of different things to choose from. Ms. Steele noted that the DRD has a couple of sites with the fitness equipment, La Quinta and Thousand Palms, if anyone was interested in taking a look at the equipment. Mr. DeWitt, DRD, interjected that the equipment is not used as much during this time of year because they are not shaded. During the cooler months, they are used regularly by adults, children, and seniors. Commissioner Guyer asked where in La Quinta the equipment is located. Mr. DeWitt replied at the La Quinta Community Center Park on Avenida Montezuma. Commissioner Babcock questioned why they desire tearing up the desert. Ms. Steele responded that they are only talking about adding fitness equipment to a park. Commissioner Dawson stated that he previously recommended adding fitness stations along Haystack, but it is not centrally located and not very many people over 50 live in the area. Ms Steele added that there is no parking or restrooms. Commissioner Dawson communicated that he brings it up because he wanted to withdraw his recommendation. Ms. Steele informed the Commission that Haystack is a landscape and lighting district, and it would require a vote. Commissioner Guyer inquired if there is a huge assortment of equipment to use or is it a basic plan of equipment. Ms. Steele responded that there is a huge assortment of equipment to choose from. She noted that Staff would work with the Office on Aging; they have some ideas of what they want. She mentioned that she once received a proposal for $20,000.00, and believes they are requesting $35,000.00 which includes installation and a grand opening event. Commissioner Schukart mentioned that Sunrise Park in Palm Springs has some interesting stations that all ages could use. Mr. Kalman, DRD, commented that an equipment company has different packages for your target audience, for example, a military package, aging packages, youth packages, etc. He mentioned that the DRD has a mix at their two locations. He noted that the equipment is used by the school 5 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 during the day for P.E. classes, and in the evenings it is used by adults. Commissioner Guyer moved to recommend to the City Council for approval for procurement of a grant if Kaiser Permanente authorizes the Office on Aging the grant. Commissioner Dawson seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. B. INTERNATIONAL SPORTS FESTIVAL EXECUTIVE SUMMARY Discussion and recommendation to the City Council to support the International Sports Festival by contributing $26,000.00; City facilities; and City Staff time. Ms. Steele communicated that funding for the International Sports Festival is requested by the DRD. As a result of receiving funding, the DRD needed to provide information and a summary concerning the Sports Festival to Ms. Scully who is overseeing the outside funding. She informed the Commission that the agenda packet includes the information and budget review. Ms. Steele stated that Staff is requesting a recommendation to the City Council for approval to provide funding to the DRD for the International Sports Festival in the amount of $26,000.00, which has been the same amount for the past nine years. Ms. Steele asked Ms. Adair if she wanted to introduce their new staff person. Ms. Adair introduced Mr. Jim Duckworth, the new director of sports fitness and wellness that oversees the sports and fitness division. Mr. Duckworth would be the lead and chair for International Sports Festival. Mayor Spiegel inquired if the $26,000.00 was in the budget. Ms. Steele replied yes. Commissioner Dawson asked the district if the shortfall is made up by the general fund. They responded yes. Commissioner Housken commented that the number increased by 344 athletes, but then she knows that the masters division was also added this year. She inquired how many of that was due to the additional masters division that was added. How many people in the masters division participated? 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Mr. Brazil responded that most of the masters athletes came for track and field. There was a small draw of athletes (65-75) ages 35-49 years of age. A large increase came from team sports. Commissioner Housken commented that she was surprised that only 25% of the participants were local, and wondered if that has been occurring consistently. Has it increased or decreased? Mr. Brazil responded that it has been consistent. He indicated that they need to do a better job of targeting athletes that are in the Coachella Valley during the winter months. For some reason they have a great draw of athletes from outside the Coachella Valley. He mentioned that the DRD has tried to target athletes in gated communities, but there has been some resistance in those communities. Ms. Steele asked the DRD to speak about softball. Ms. Adair responded that they met with Ms. Vicki Oltean, from the City of Palm Springs, and that Ms. Oltean has a tournament at the same time of the International Sports Festival. Ms. Adair stated that the DRD is going to partner with Ms. Oltean for the 2010 games. She noted that they have 800 to 1,100 athletes. Ms. Steele noted that Ms. Oltean is very open to the idea in partnering with the DRD. Vice Chairman Dash stated that somewhere along the line the name changed to International Sports Festival. He commented that local people may not associate that name with the Senior Games, but made clear the he is not suggesting changing the name back to the Senior Games. He asked if there could be something in their advertising that would identify this as something that is focusing on the more mature audience or does the DRD think the name does not have an affect on it at all. Mr. Brazil responded that as far as the State of California, it is still the Senior Games. He is not sure why it was changed to International Sports Festival; however, the concept was to grasp a vast array of athletes. Mr. Brazil commented that they may have to find new ways to market athletes in the Coachella Valley. Mr. Kalman interjected that the reason they changed the name to International Sports Festival was to capture the audience of who is actually coming to the games, and the DRD knew that they would be adding the masters division. The idea behind the name change was start growing the athletes younger so that the DRD could continue to attract the athletes for a longer period of time. He mentioned that their other goal was 7 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 to bring people to the Coachella Valley to sell hotel rooms, eat at local restaurants, and for shopping. Mayor Spiegel commented that there were 344 more athletes participating than the year before. He asked if they were all ages 35 to 49. Mr. Brazil replied no. He noted that approximately 65% were ages 35 to 49, which mostly came from team sports. Chairman Barnard inquired if the City is the only sponsor. Ms. Adair answered yes. Chairman Barnard asked if the DRD has ever tried to get other sponsors. Mayor Spiegel interjected that the City receives credit for the games. Ms. Adair added that they have had a few sponsors such as, Powerade and other donations. She noted that the DRD is trying to build a sponsorship package for different levels and keeping the City of Palm Desert as title sponsor. Commissioner Housken commented that the salaries seem to fluctuate. In 2007, salaries were approximately $25,000. In 2008, it was only $5,000 and this year it was up to $20,000. She asked why the numbers vary so much. Mr. Brazil responded that it is ever changing. He explained that they have different strategies. They always try to save dollars and expenses, which one of the greatest expenses are salaries. He noted that the part-time salaries in 2007 were through the roof. They had a lot of people helping out that did not have the best results. Mr. Brazil stated that they would like to have full-time team members in place. They are also trying to find professionals that are passionate about the sport and knowledgeable to help offset the full-time and part-time salaries. Commissioner Babcock clarified if they are looking for professional people and not amateurs. Mr. Brazil replied that they are looking for professional people for leading, instructing, facilitating, and organizing. Ms. Adair interjected that this year they were able to access a lot of volunteers. Mr. Brazil noted that some of the athletes earn points to travel to Pasadena and the state games. 8 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Commissioner Dawson commented that after hearing the discussion, it sounds like a marketing approach that would work for the district is to name the event the International Sports Festival and Senior Games. Commissioner Guyer inquired if the DRD is anticipating an open division some day in this tournament. Mr. Brazil answered that ages 35 and plus was quite the battle, so an open division might be a hurdle. Commissioner Housken asked how the DRD is reaching the people considering that 75% are coming from out of the area. She pointed out the mailing of 30,000 booklets, and wondered about that cost. How do people know about it? Is it something people can receive online so that there are not so much mailings. Mr. Brazil responded that they are part of the California State Senior Games so they all collaborate and all put materials on each other's websites. He stated that it is also word of mouth. Vice Chairman Dash asked how the acquisition of facilities is conducted. Is it sent out for bid? Are there rental fees? Are any volunteered? Mr. Brazil responded that there are fees. He stated that Palm Desert Athletic Club, College of the Desert, and Indian Wells Tennis Garden have been great partners. They also utilize their own facilities and the City's facilities. Commissioner Babcock commented that Palm Desert seems to be the key to the whole picture. Mr. Brazil replied yes, and that this is the anniversary year. The DRD hopes to have the City's continued support. Commissioner Babcock asked why San Diego gave it up. Mr. Brazil responded that it costs a lot of money especially when there are budget costs. Vice Chairman Dash stated based on Commissioner Dawson's comment, the DRD should somehow incorporate the local communication in advertising to the seniors. Commissioner Dawson commented that he did not realize that this event was so unique in the United States. It sounds like a good marketing thing the valley would be proud to know. He said there might be more participation if that is communicated to people. Mr. Brazil indicated that there are not a lot of organizations that can take this on or are able to afford to do so. The games, as far as participation is concerned, the DRD is the top three in the state. It is name recognition, 9 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 quality events and quality service. He stated that is what people expect from them. Commissioner Housken stated that she is all for the event, but everyone is tightening their belt. So when she sees that 30,000 catalogs are being mailed, and it was mentioned that word of mouth is the district's best marketing tool. She asked why the DRD is spending the cost of mailing out 30,000 catalogs when there were only 820 that came, which was 2.7% of the mailings. She also asked if the DRD is re-examining their budget. Mr. Brazil replied yes. He communicated that the dollar amount they spend per athlete is approximately $20. Commissioner Housken interjected that if people can register online, it would cost less for postage. Mr. Brazil commented that active adults are now wiser, and are familiar with emails. He stated that these are tools that the DRD needs to access. Mr. Kalman added that the district is examining costs and are looking at phasing out the catalog, but not until they have a replacement in place. Mayor Spiegel mentioned that they have discussed in the past to partner with the Palm Desert hotels. He asked if they could do that this year. Mr. Kalman responded that the DRD would approach the hotels for some type of discount. Commissioner Guyer moved to recommend to the City Council to approve contributing $26,000.00, City facilities, and City Staff time for the International Sports Festival. Commissioner Schukart seconded the motion and carried by a 6-1 vote with Commissioner Babcock voting NO and Commissioners Hall and Munson ABSENT. C. DESERT RECREATION DISTRICT FEES AND CHANGES Discussion and recommendation to the City Council to approve the fee changes. Ms. Steele reported that the DRD reviewed their policies governing the establishment of fees and charges in an attempt to develop a uniform policy across the valley. Mr. Kalman circulated an updated Community Use 2010 Schedule. He communicated that the agenda packet includes the Desert Recreation District's Fees and Charges Manual that provides information regarding fees and charges within the DRD. Included is a sheet that was not part of 10 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 the manual that shows how the changes affect the City of Palm Desert. He briefly went over the fee changes. Commissioner Dawson inquired how many Palm Desert members there are. Mr. Kalman replied there are 2,086 current Palm Desert resident memberships. There are a current total of 8,672 memberships, and 744 of non-district residents that have memberships. Commissioner Guyer asked what District Residents AD 93-1 are. Mr. Kalman answered it is all district residents other than Indio and Thousand Palms. Commissioner Guyer clarified that the reason Palm Desert AD 93-1 is listed is because the City has requested that. Mr. Kalman replied that was correct. Ms. Steele added that from her understanding, part of that was because the City owns the building. Commissioner Babcock inquired about services being provided by the DRD. Ms. Steele explained that the district is only looking at increasing membership fees, and it has nothing to do with the parks. Mr. Kalman mentioned that the fees and charges changes will be going to the DRD Board on September 9 as a study session item. Commissioner Housken asked who receives the rental fee for the pavilion. Mr. Kalman replied the district receives the fee. Ms. Steele added that the DRD goes out and cleans the pavilion, post it, greet the people when they come, they make sure they have trash bags, and they take care of the event for the City. Commissioner Guyer inquired how many people reserve the pavilions. It was mentioned that at least 100 hundred or more a year. Ms. Steele noted that only the bigger pavilions are reserved, and all the smaller shelters are left open. Commissioner Dawson moved to recommend to the City Council to approve the fee changes proposed by the Desert Recreation District. Commissioner Schukart seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. 11 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 D. DESERT RECREATION DISTRICT DESERT ROCK IN PALM DESERT Discussion and recommendation to the City Council to support "Desert Rock" at the Civic Center Amphitheater; authorization to sell food and band merchandise in the park; and for the City to contribute to Sheriff's assistance during the shows. Ms. Steele communicated that the DRD is planning their third concert series in the Civic Center Amphitheater. In the past, the DRD received conditional use permits from the City Manager. The concerts are scheduled for October 8 and October 15, and they would begin at 6:00 p.m. and end by 9:00 p.m. Mr. DeWitt added that they are also requesting that the City provide Sheriff's assistance. Ms. Steele noted that the DRD will hire outside security. Mr. DeWitt also noted that DRD staff would be available. Commissioner Guyer asked if they are also requesting City Staff. Ms. Steele responded that the City provides staff as they do with all events. Commissioner Schukart moved to recommend to the City Council to support the "Desert Rock" concerts in the Civic Center Amphitheater. Commissioner Dawson seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. Commissioner Babcock asked when there is going to be a band for the old folks. Mayor Spiegel stated that the San Diego Navy Band will be performing in Civic Center Park in September. VII. REPORTS AND UPDATES A. BICYCLE FRIENDLY COMMUNITIES Ms. Steele reported that on July 9, 2009, the City Council authorized City Staff to submit "Application Part II" of the process to become a Bicycle Friendly Community. She asked the Commission to forward any questions or suggestions to her no later than August 7. 12 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 B. CITY TREE INVENTORY Mr. Niemczak reported that in 2007, the Public Works Department and Parks and Recreation Department contracted with Davey Resource Group to conduct an inventory of public trees. The data included the number of trees, the size, and the health. He introduced Mr. Spencer Knight, Landscape Manager, to provide a more in depth analysis of the report. Ms. Steele interjected that a copy of the report was provided to the Commission as a hand out for reference. Mr. Knight noted that different areas in the City that were evaluated are labeled Landscape Maintenance Areas (LMA's), and mentioned that LMA 3 is the City parks. He then presented the information from the analysis concerning the City tree inventory. Mr. Knight stated that for every $1.00 the City spends on a tree, the City receives $1.17 of benefit. Mayor Spiegel asked where the money comes from. Mr. Knight responded that it is not money; it is value. Environmentally trees improve the air quality and provide shading, which brings down utility bills. Commissioner Dawson asked if trees were counted in grocery store parking lots. Mr. Knight replied no. Trees were counted in City-owned or maintained property. It was mentioned that 86% of the trees are in good condition. Mayor Spiegel inquired about the other 14% of trees that are not in good shape. Mr. Knight responded that dead trees were removed and have been replanted. The other trees are being watched and trying to bring them back. If they do not evolve into a good tree, the trees will eventually be removed and replaced. Commissioner Guyer asked how the maintenance costs are compared to other cities. Mr. Knight replied that he did not know. The analysis did not compare the City of Palm Desert to other cities. Mr. Knight commented that the City does have a little more maintenance costs due to pruning. Mr. Croy inquired how many trees there are. Mr. Knight responded that at the time the inventory was taken there were 10,200 plus trees. He indicated that number has changed, and that City Staff is trying maintain and keep the inventory current. 13 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Commissioner Dawson commented that it was mentioned 81% was the stocking level of total land area with a canopy of .5% of the total land area. He asked what is the objective, 90% or 100%. Mr. Knight responded that he is happy with 81%. Commissioner Guyer inquired if the tamarisk trees on San Pablo were included in the report. Mr. Knight replied yes. C. CIVIC CENTER SNACK BAR IMPROVEMENTS Mr. Niemczak updated the Commission on improvements done at the Civic Center snack bar. He listed the following improvements: replaced a swamp cooler, a freezer was replaced, installed shelving in the storage room, and the roll up doors covering the food pass through area of the snack bar were replaced. He displayed pictures of some of the improvements. Commissioner Dawson inquired when the snack bar was built. Ms. Steele responded in the 1990's. D. DESERT RECREATION DISTRICT CONTRACT Ms. Steele reported that she met with Mr. Ford and Mr. Kalman on April 30, to discuss revising the contract between the City and the DRD. A decision was made to split the contract into two parts. She agreed to put together the second portion, which is spelling out additional services. She asked the Commission if they had any comments, recommendations, suggestions, or feedback to let her know. Chairman Barnard asked Ms. Steele if she had a timeline of when she needed comments. Ms. Steele replied July 30. Commissioner Guyer clarified if Ms. Steele wanted comments from the first portion of the contract. She responded the second part that was included in the agenda packet. Commissioner Babcock asked if the contract would come back to another Commission meeting. Ms. Steele replied yes. Commissioner Housken asked Ms. Steele if she could meet with her later because she had some questions and comments. Ms. Steele answered yes. 14 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Chairman Barnard inquired if the contract would be complete by the September meeting. Ms. Steele responded that she would check with Mr. Kalman. E. PARK DISTANCE SIGNS Ms. Steele reported that Staff is working on installing signs that displays the distance at Hovley Soccer Park and Freedom Park. The signs will be placed around the perimeter at quarter mile intervals. Examples of the type of sign were displayed. F. PARKS AND RECREATION COMMISSION BYLAWS Ms. Steele stated that a copy of the amended bylaws and Resolution No. 09-33 approved by the City Council has been provided in the agenda packet. G. JUNE PARK INSPECTIONS Commissioner Guyer mentioned that on his inspection sheet he noted that at the Civic Center Park pavilion there was a leak at the pumps for the misting systems, and asked if it was taken care of. Mr. Niemczak responded that it was taken care of. H. SKATE PARK HOUR CHANGE Ms. Steele reported that in an attempt to reduce the parks and recreation budget by 15% some changes were made, and the skate park hours were reduced. Hour changes were provided in the agenda packet. She indicated that there have been no complaints. I. STATUS UPDATES Mr. Niemczak updated the Commission on pickleball courts. He communicated that Staff has looked at adding lines at the Freedom Park tennis courts, and converting one court at the Civic Center Park. Staff decided to paint two courts at Freedom Park within the next two weeks. They will also be going to the City Council for approval to convert one court at the Civic Center Park. Ms. Steele clarified that it is not a conversion to a permanent pickleball court; it is a conversion to temporary standards so that the standards could be put in to be used for pickleball. They will be able to be removed to be used for tennis. She stated that the City Council made it clear that they did not want to convert any tennis courts to permanent pickleball 15 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 courts. After City Council approval, it should take a couple of weeks to complete. Commissioner Guyer asked Commissioner Schukart how the pickleball class has been doing at College of the Desert. He responded that it has been doing well. He noted that they are working on figuring out an easier way to divide the court. Mr. Chris Thomas, Palm Desert, clarified that the temporary stands at the Civic Center Park for pickleball are going to be the screw in posts that can be screwed out and a plate can be placed on top of it. He inquired if a cost estimate for the posts is going to be brought back to the Commission. Mr. Niemczak replied that City Staff has the costs. Mr. Thomas asked if it would be going to the City Council. Mr. Niemczak answered yes. Mr. Thomas asked what the timeframe would be for the pickleball players. Ms. Steele stated that the reason they chose the Civic Center is because the DRD staff is close by. City Staff would have to work with DRD to either provide classes or have open times for pickleball players so they do not infringe with the times of the tennis players. Mr. Thomas reaffirmed that the City anticipates striping Freedom Park in the next few weeks. Staff replied yes. Commissioner Guyer inquired if the disc golf group requested incorporating disc golf into the Palm Desert Golf Course. Ms. Steele explained that she met with the disc golf group and the DRD to add temporary baskets to see how it went, and if it went well, they would install permanent baskets. Disc golf at the golf course would provide another location, and generate revenue for the golf course. She stated that the plan hit a glitch and it is not happening. Ms. Steele indicated that the disc golf group did approach her about having disc golf at the Palm Desert Golf Course during the individual user group meetings. Commissioner Dawson asked if The First Tee has a problem with it. Ms. Steele replied yes, but she has not given up hope. Ms. Steele stated The First Tee wanted to collect all of the revenue. The disc golf group are buying the equipment and installing it, and want to serve as the contractor. 16 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Commissioner Housken was curious about the land swap with Desert Sands Unified School District (DSUSD), and asked what that was about. Ms. Steele explained that the Rutledge strip is owned by the City with the playground and Oleson Field being leased from DSUSD as part of the City's programming. When the school did their renovations, DSUSD inadvertently built a retention area on City property. The DSUSD is interested in swapping the retention and bus area land with the playground, which probably work well for the City. She commented that she has taken it to the City Manager, and he wants to take it to the City Council. Commissioner Guyer asked if the Rutledge strip would still be available. Ms. Steele responded yes. Chairman Barnard inquired if the contacts for the amphitheater were completed. Mr. Niemczak responded that they are done, and were sent to the contractor for signature. Commissioner Housken commented on Palm Desert/La Quinta football, and asked if they are looking for a place to practice in Palm Desert. Ms. Steele responded that they use Legends Field for practice, and have secured La Quinta High School for three home games. Staff is looking at convertible football/soccer goals at Freedom Park so it would accommodate both. She noted that Staff is working with them. Chairman Barnard asked how Tessera was doing as the new contractor. Mr. Niemczak responded that Staff is working with them. There have been some complaints about grass being left out. Staff met with them to go over some issues. Tessera responded by saying that they would be getting more manpower and equipment. Commissioner Babcock voiced that people are not picking up after their dogs at Homme/Adams. He suggested adding signage for people to pick up their dog's waste. He also suggested having a drinking fountain to include a fountain for pets by the tennis courts at Cahuilla Hills. Ms. Steele stated that Staff would look and see what they could do. J. PALM DESERT COMMUNITY CENTER PARTICIPATION NUMBERS Ms. Steele reported that the participation numbers were provided by the DRD, and that they are present to answer questions from the Commission. Commissioner Guyer asked if it seems like there are more adults involved than children. Mr. DeWitt answered definitely. 17 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 Commissioner Guyer asked Mr. DeWitt why he thinks that is. He responded that for the most part the facility is used for general recreation than for classes. Commissioner Guyer asked if the DRD promotes the kids programs as much as the adult programs. Mr. DeWitt replied that they do. Commissioner Housken commented that the numbers are huge for the boot camp. Mr. DeWitt reminded the Commission that numbers at the bottom of the report are hourly counts (participation). Ms. Steele noted that the boot camp is offered at different parks. K. FAMIL YMCA OF THE DESERT UPDATES Mr. Rob Ballew, Family YMCA of the Desert, announced that on June 13, the YMCA had their annual bike giveaway that is sponsored by Desert Bike Club. There were 18 kids from Palm Desert that received a bike. On July 17, they had their red hot ballroom dance program. He mentioned that they also have their weekly summer camps. Camp Surf starts in about a week and a half in San Diego with a maximum of 40 kids, which 25 are from Palm Desert. The basketball workshops finished last week. The YMCA is in the process of their fall programming for flag football that is starting September 19. He also mentioned the "Y Be Fit" program starting at some schools. L. NEWS ARTICLES No comments. VIII. COMMENTS Commissioner Dawson inquired if the Local Artist in the park a dead deal. Ms. Steele replied yes. City Council requested information on the different types of music. She stated that Mr. White was away at college, out of town, when the request was made and she could not get with him in time to bring it back to the Council. Commissioner Guyer asked if all of the City Council wanted that information. Ms. Steele answered yes. Mayor Spiegel commented that there were problems with the bands last year. The Council was not convinced that there would not be problems this year with the bands. He mentioned that there is a regular program that 18 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JULY 21, 2009 is going forward with concerts and movies in the beginning of September. Staff is in the process of putting the schedule together. Commissioner Dawson hopes that the Local Artist concerts could move forward next year because it is something the City needs. Commissioner Guyer inquired if the kiosk and trail markers are in place yet. Mr. Niemczak reported that they are moving forward with the kiosks, and Staff is also working with Bureau of Land Management and Mike Schuler for the trail markers. Commissioner Guyer stated that Staff needs to keep on that because this last week has been tough on the trails. Chairman Barnard commented that during park inspections, he asked the Commission to look or think of ways to generate money or save money and bring suggestions forward. Ms. Steele mentioned that in an effort to save money, Mr. Ernie Owens, had an idea to put together a dog bag holder for recycled bags since doggie bags are expensive. Ms. Steele noted that they are not meeting until the first week of September. She informed the Commission that she is having surgery on August 10, and is due to be out for two to four weeks. Ms. Steele stated that she can be reached at home, if needed. She has no problem with people contacting her. Please contact Mr. Niemczak or Ms. Loredo for her number. Commissioner Housken commented that she was curious about the drilling of the wells at Ironwood Park. She asked if they have received calls from park users. Staff responded no. IX. ADJOURNMENT Upon motion by Commissioner Dawson, seconded by Commissioner Guyer, the meeting was adjourned at 10:27 a.m. Monica Loredo, Recording Secretary 19 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12009 Minutesl7-21-09.min.docx CITY OF PALM DESERT att, PARKS AND RECREATION . aLr e • ,n s°�f: STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 1, 2009 Subject: Civic Center Park Event Schedule On August 17, 2009, City Staff met with the Mayor and the City Manager to begin the preparation of an entertainment schedule for the Civic Center Park. Once the fall schedule is complete, Staff will begin preparations for a spring schedule. The goal of the meeting was to provide as much entertainment as possible for families during these hard financial times. The entertainment schedule will provide concerts and movies on Friday nights throughout the fall and spring season unless other previously scheduled activities are planned. Attached is the preliminary fall entertainment schedule. G\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\2009 Concert Schedule\2009 fall concert schedule doc Civic Center Park Event Schedule — 2009/2010 Date Event Comments Friday, Sept. 11 9/11 Tribute Concert Sister Cities concert Sept. 12-24 Reseeding Park unavailable Friday, Sept. 25 Concert— Navy Band Southwest Music & Movie Madness *Friday, Oct. 2 Park available Saturday, Oct. 3 Prevent Child Abuse Event Thursday, Oct. 8 Concert— Dave Mason Desert Rec. District concert Friday, Oct. 9 Movie — "Hotel For Dogs" Music & Movie Madness Thursday, Oct. 15 Concert— John Waite Desert Rec. District concert **Friday, Oct. 16 Park available Saturday, Oct. 17 Opera in the Park Third consecutive night of events Friday, Oct. 23 Concert— Boys & Girls Club Swing Music & Movie Madness Fri. & Sat. Oct. 30 - 31 Heart Walk Park unavailable Fri. & Sat. Nov. 6, 7 Arthritis Foundation Event Park unavailable Nov. 9 — Dec. 18 Construction of stage/structure Park unavailable Friday, Dec. 4 Holiday Wreath Lighting Palm Desert Visitor Center *Friday, Dec. 11 Park potentially available (pending finish of construction) *Friday, Dec. 18 Park available (pending finish of construction) Friday, Dec. 25 Christmas Day *Potential dates for additional concerts and movies **Note if concert/movie is scheduled on this date there will be three nights in a row of park activities. 1 CITY OF PALM DESERT att, PARKS AND RECREATION • . °it x.102 e STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 1, 2009 Subject: Commissioner Training The City of La Quinta in conjunction with the California Park and Recreation Society and California Association of Park and Recreation Commissioners and Board members, is presenting "Commissioner Training" on Saturday, November 14, 2009. The training will be in La Quinta from 9:00 a.m. to 2:00 p.m. (see attached). Staff believes that the training will be of value from both an educational and a networking standpoint. The information provided should be useful, but meeting and interacting with Commissioners from other municipalities should provide additional insight into what other Commissioners' responsibilities and challenges are. If you would like to go, please notify Ms. Janis Steele no later than September 26, 2009. CALIFORNIA PARK & RECREATION SOCIETY CALIFORNIA ASSOCIATION OF PARK & RECREATION COMMISSIONERS & BOARD MEMBERS PRESENTS Commissioner Training Saturday, November 14, 2009 9:00 a.m. to 2:00 p.m. $25 per person, includes lunch La Quinta Library 78-275 Calle Tampico, La Quinta For more information, contact Edie Hylton at (760) 777-7032 ehylton@la-quinta.org Training includes: • Current Legislation and Key Issues • Sessions for Commissioners • Round Table Discussions • Meetings Bloody Meetings • Highlights of Coachella Valley Parks & Recreation Projects Registration Form Attendee(s) Agency Contact Phone Number ( ) Email Please reserve spaces at $ each = Total $ Check Enclosed (Make checks payable to CAPRCBM) or Pay at Door Mail Registration to: Edie Hylton, P.O. Box 1504, La Quinta, CA 92247-1504 Fax form to: Edie Hylton, (760) 777-1231 NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION ''S�' r1 �'. STAFF REPORT eqT 23,0,10.... To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 1, 2009 Subject: Hovley Soccer Park Graffiti On August 3, 2009, Hovley Soccer Park playground was vandalized with graffiti. The graffiti was extensive and included paint on the turf. A police report was filed and Staff is following up with the removal. Included are photos of the vandalism. rr V \11 tEMP 4/0 Iiii. 11111 0 3 • Nil II 7 3- f _ . V -- •3 4' -ke.;---1:- C . ,..- -"Cr,:—.T-',.. -,,,,1 %, -,,:-,..' ' ' ek i 1 I!t ..141 . fl110 — .-L. . pYcfv_its)-\(/azg4, -figt --- . `, f .`cam., ' 'S` 1 t '.•4' -.r — �' � CITY OF PALM DESERT : PARKS AND RECREATION �`�7°, STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 1, 2009 Subject: Ironwood Park Vandalism During the weekend of July 25-26, Ironwood Park playground was vandalized. The new shade cloth appeared to be torched. A police report was filed and Staff is following up with getting costs to patch or repair the cloth. Below are photos of the vandalism. 16411 CF1i'; WELCOME to Ironwood Park `‘' 4, l Hours of operation:Dawn to Dusk ..,,) This Playgravnt has been designed ) ',1 for children 2-12 years of age IIIII j; y Adult Supervision is Required `(1 I I r? ' Palm Desert City Park Ordinance Prohibits / ,,, ,„ the followintatilivitiesin City Parks i f +j 4f� 1) -Alcoholic Boson (PDMC CH.11.01.010) .'". -Dogs off IeasF(PoMC CH.6.28.010} /I 11� -Smoking(Pt iR.8.36.030) l ____..........16 -Amplified So 1 01.010) Air " 11� CITY OF PALM DESERT 1‘: tt, PARKS AND RECREATION '.:okn ir.t .. STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 1, 2009 Subject: Mike Schuler Trail Kiosk On June 18, 2009, the Mike Schuler trail kiosk construction contract was awarded to A.A. Masonry. The kiosk will be identical to the existing ones, and provide the same trail information as the kiosks at Homme/Adams Park and Cahuilla Hills Park. During the plan check approval process, the Building and Safety Department noted that the original plan did not meet current building requirements for this type of structure. Staff has made many of the required adjustments in-house, but a structural engineer would have to provide structural approval before the Building and Safety Department would issue a building permit. Staff is working with a structural engineer to finalize the plans. Staff has also met with Mr. Jim Foote, Monument Manager for the Bureau of Land Management; and Mr. Mike Schuler, trail builder. Mr. Foote and Mr. Schuler have assisted Staff in identifying areas in the City's trail system that would benefit with the addition of directional trail signs. Mr. Schuler has agreed to install these signs, but would not begin until fall when the weather is cooler. G\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Trail kiosks 2 doc NMNN, (11 -----tfi"--.44- CITY OF PALM DESERT : PARKS AND RECREATION �`7. STAFF REPORT T9 3yo� , ea To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: September 1, 2008 Subject: Pickleball At the July 21, 2009, Parks and Recreation Commission meeting, Staff updated the Commission on the addition of pickleball court lines on two tennis courts at Freedom Park, and the conversion of one tennis court into two pickleball courts at Civic Center Park. The courts at Civic Center Park would be fitted with removable pickleball nets to allow the court to be utilized by both sports. The tennis courts at Freedom Park were scheduled to be painted August 18, 2009. Unfortunately, the contactor had to postpone the work until the week of August 24, 2009. Upon completion of the work at Freedom Park, Staff will schedule the conversion of the tennis court at Civic Center Park. Staff will submit an informational item to the City Council upon completion of all work. G\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\pickleball.doc *Ai) CITY OF PALM DESERT PARKS AND RECREATION e • .'*:°�ns°�f: STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 1, 2009 Subject: July and August Park Inspections Attached is a copy of the July and August park inspections. City of Palm Desert Park Inspections-July 2009 Date Park Commissioner Date Deficiency Corrected Corrective Action 1. Ironwood/ Hall Haystack 2. Homme/Adams Hall Cahuilla Park 3.Joe Mann Park Munson 4. Palm Desert Dash Soccer Park 1-- 5. Palma Village Dawson 7/16/2009 1. Numerous plantings are dead or dying. 7/17/2009 With recent hot weather,some plants Park showing stress. Raised water per day. 2.The East side of the park looks particularly unkempt. 7/17/2009 Homeless people have been camping in park. Code& Police working with us. _ 6. University Housken 7/16/2009 1. Park East: Upper water by picnic area does not work. 7/30/2009 Fountain was repaired 4/09; a new Parks control switch was ordered. (Dog& East) 2. Dog Park: Lack of misters N/A Budget will not allow the installation of a misting system at this time. 7. Magnesia Falls Schukart City Park 8. Washington Babcock 7/13/2009 No Deficiencies Noted. N/A N/A Charter Park 7/18/2009 9. Civic Center Barnard Park 10. Freedom Park Guyer City of Palm Desert Park Inspections-August 2009 Date Park Commissioner Date Deficiency Corrected Corrective Action 1. Ironwood/ Guyer Haystack 2. Homme/Adams Guyer Cahuilla Park 3.Joe Mann Park Hall 4. Palm Desert Munson Soccer Park 5. Palma Village Dash 8/10/2009 water feature was not working 8/10/2009 Park Staff thought the water feature Park push button was stuck in the open position.The water feature was operating at 1:00 pm. 6. University Dawson 8/17/2009 Drinking fountain by main pavilion does not work 8/19/2009 Staff contacted Maple Leaf plumbing. Parks The contractor replaced the damaged part, and the fountain is now running (Dog& East) 8/17/2009 Large dog park gate sticks 8/19/2009 Staff noticed that during the hot weather the gate expands and sticks. Staff has contacted a local welder to evaluate and repair the problem. Work should be completed by 8/26/09 7. Magnesia Falls Housken City Park 8. Washington Schukart Charter Park 9. Civic Center Babcock Park 10. Freedom Park Barnard " CITY OF PALM DESERT ��, PARKS AND RECREATION e • . F n 04t STAFF REPORT ••.q i97`-3 To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: September 1, 2009 Subject: Status Updates Attached is a copy of the status updates provided to the City Manager on the following dates: • July 20, 2009 • July 27, 2009 • August 3, 2009 • August 10, 2009 • August 17, 2009 • August 24, 2009 STATUS REPORT Updated: July 20, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1 DSUSD Land Swap Agreement Staff is putting together a staff report for the City Council on this land swap. 2. Desert Recreation District Staff met with Mr. Kevin Kalman on Tuesday, 7/14/09, to review fees & charges and to assist in preparation of a report and recommendation for the Parks and Recreation Commission. The fee changes are going to be presented to the Parks and Recreation Commission on 7/21/09. 3. Football/soccer goals at Freedom Staff is requesting proposals for the purchase of removable football / soccer goals Park to be used at the multi-use field north of Country Club Drive at Freedom Park. This field was initially identified to be used primarily for football and we have never added the goal posts. If we choose dual purpose (football/soccer convertible) goals, the field can be used by football, flag football and soccer users. It is one of the few lighted multi-use fields we have outside the soccer park, Freedom and Legends Field base/softball fields and Oleson Field. 4. Pickleball Staff received proposals to line two tennis courts for pickleball at Freedom Park, and convert one court at Civic Center into two convertible pickleball courts by installing two sets of removable pickleball nets. Staff will prepare a Staff Report for the August 27, 2009, City Council Meeting. Upon approval, Staff will move forward with the conversions. 5. Fence repair at Haystack Park Staff is requesting proposals to replace the chain link fencing that surrounds large concrete drains at Haystack Park. Over the years, the fencing has become rusted and worn beyond repair. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\July 20.doc STATUS REPORT Updated: July 20, 2009 6. Playground at Washington Charter Staff is preparing specs for the playground renovation at Washington Charter Park School Park. We had hoped to get it constructed during the summer, but since the budget for FY 09-10 was not passed until the 2nd Council meeting in June, this project will be pushed back to either Thanksgiving or Christmas, when there is down time. Staff will try to temporarily repair playground surfacing and playground structural deficiencies until that time. 7. Joe Mann Park Vandalism Phyllis Harkins, PD Country Club, called to ask the status on cameras in Joe Mann Park. She said she spoke to the police and they were going to install their camera's there to watch for vandalism. I let her know I had no information on that, but would check with the police department. I also recommended she follow up with her police contact. 8. I Aquatic Center Project Staff met with Mr. Ken Moeller, Arch Pac Aquatics, on July 15, 2009 to request the following information to review if an aquatic center was developed in Civic Center Park south of the date grove: Cost comparison (side by side) for construction of building and recreational pool and either 50-meter x 25-yard pool or 35-meter x 25 yard pool. Staff will be utilizing Mr. Moeller's operational cost estimates and adding staffing estimates to provide the City Manager with a clear operating picture. Staff has also requested information on height and instensity of lighting in the area, moving the parking (starting an additional 2 rows of date trees south of currently location), and a timeline for project completion once design is developed. Mr. Moeller will have all requested information to Staff by July 22, 2009; and Staff has scheduled a meeting with the City Manager on July 24, to review it. 9. Park Maintenance Contracts (South, Two weeks into the contract with Teserra, Staff met on July 13, 2009, with Teserra Central and North) representatives to review progress to date. At the beginning of a new contract there are always issues and problems. Both the City and Contractor is interested in correcting any issues before they become a problem. Staff still needs updated mowing, irrigation, power washing and planter maintenance schedules from _Teserra. They seem receptive and are working with Staff to correct all problems. 10. Desert Recreation District Fees and Met with the City Manager to review the "draft" establishment of fees and charges Charges for the District. A letter was sent from the City Manager's office to request a meeting prior to adoption of any fee increases on City owned facilities in Palm Desert. Staff attended the Board meeting on 6/ 24/09. The budget review was on the agenda. The fees and charges portion was continued. The Board requested a study session to review all the fees and charges. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\July 20.doc STATUS REPORT Updated: July 20, 2009 11. Hovley Soccer Park Goals Staff is working with the President of PDYSA, Mr. Bob Richardson to identify proper location for anchoring the larger soccer goals at the soccer park. We have discussed this, as a safety concern, in the past, and they will be anchored down prior to Fall soccer season. 12. Smoketree Drinking Fountain The drinking fountain at Smoketree natural area is broken and will be repaired as soon as parts are received. This seems to be a fountain that elicits calls from neighbors when it is not working, so rest assured, it is being addressed. 13. Magnesia Falls City Park/Oleson 1. The School District turned off the water at this park on 7/13/09 without Field notifying the City. The contractor caught it first thing Monday morning. They have assured us that the water will be on by 7/17/09. 2. Staff is replacing the backboards at Oleson Field. 3. Staff is installing bbq grills at Magnesia Falls City Park. 14. PD/LQ Football Football practice begins the week of July 27, 2009, at Civic Center Park in the Legends Field ball fields. Equipment pick up is being held on Saturday, July 18, 2009, at Civic Center Park. 15. Skate Park Hours The Skate Park hours of operation changed effective July 13, 2009, due to budget restraints for FY 09-10, as follows: Current New Hours (effective 7/13/09) Park Closure (nightly): 10:00 p.m. 9:00 p.m. Park Open: Weekdays (school) 2:00 p.m. 2:30 p.m. Weekdays (summer, holidays) 6:00 a.m. 6:30 a.m. Weekends 6:00 a.m. 8:00 a.m. 16. 1 Court Cleaning FY 09-10 In an attempt to cut costs, effective July 1, 2009, the court cleaning scheduled (tennis and basketball courts) has changed as follows: 1. Tennis: Change to every other week, rather than weekly. 2. Basketball: Remains unchanged at every other week. 17. Freedom Park Retention Basin The retention basin in Freedom Park that is utilized by Stonebridge development, is backing up and smelling. Staff is researching the issue in an attempt to find out if 1. the City is responsible; and if the City is responsible, 2. Get it cleaned out. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\July 20.doc STATUS REPORT Updated: July 27, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1. DSUSD Land Swap Agreement Staff will prepare a report on this item. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\June 27 2009.doc STATUS REPORT Updated: July 27, 2009 2. Desert Recreation District Completed the following items this week: 1. Took the fees and charges increase recommendation to the Parks and Recreation Commission for a recommendation to the City Council. The item will be placed on the Council agenda in August. 2. Provided the Commission and the District with copies of the portion of the contract (with the District) that the City is preparing. Requested feedback from both. 3. Met with Recreation Superintendent, Centers Superintendent and Assistant General Manager (monthly meeting). 4. Reviewed the disc golf proposal with the District and they will be re-visiting working with the disc golf association to incorporate disc golf to the District's executive course. 5. Reviewed International Sports Festival plans for 2010. • The Commission recommended that "and Senior Games" be added back into the title; and the District will be doing so. • Scheduled a meeting with the Living Desert for 7/24/09 to discuss having the banquet there again. • Instructed the District to get an application in to Ms. Pat Scully (prior to her retirement), requesting the University Park area for the 5K run once again. 6. Took the District "Desert Rock" concert series to the Commission for approval and will be meeting with Lt. Shouse and the District on 7/24/09 to review security. 7. Requested and received a copy of the park bathroom cleaning schedule. Will schedule staff ride-alongs with City staff / District staff to assist with streamlining the process and increasing bathroom cleanliness. 8. Met with Palm Desert Community Center Staff on 7/24/09. 3. Football/soccer goals at Freedom Received 3 bids for goals at Freedom Park. Currently we are waiting on a P.O. # Park and hope to have goals installed by the end of August (start of football season), in order to play home games at Freedom Park, since the DSUSD Palm Desert HS won't allow play on the HS field. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\June 27 2009.doc STATUS REPORT Updated: July 27, 2009 4. Pickleball Staff is requesting quotes to paint pickleball lines on the two tennis courts at Freedom Park. This work should be completed by August 14, 2009. Staff will also request that the City Council approve the conversion of one tennis court at Civic Center Park into two pickleball courts with removable nets. This would allow both tennis players and pickleball players to utilize the court. 5. Fire ant control Staff has identified fire ant activity at many park sites. Staff has contacted the Coachella Valley Fire Ant Vector Control to schedule treatments for parks. Treatment will begin the week of August 24, 2009 at Civic Center Park 6. Hovely Soccer Park Goals Staff has requested proposals to anchor the large soccer goals at Hovley Soccer Park. Users of the park often move the goals which puts stress on the metal goal frame. This work should begin the week of August 24, 2009. 7. Palm Desert Youth Sports (baseball One of Palm Desert's youth baseball teams is representing the City at and softball) Cooperstown beginning 7/24/09. 8. Aquatic Center Project 1. Received updated drawing from Mr. Ken Moeller, Arch Pac Aquatics. 2. Received updated operational costs from Mr. Moeller. 3. Prepared estimated staffing levels and costs to include in the overall operating cost estimates. 4. Scheduled a meeting with the City Manager, Director of Public Works and Staff to present above information on 7/24/09. 5. Scheduled a meeting with Mr. Ken Moeller and City Staff (Public Works, Building and Safety, Planning and Parks & Recreation) on Wednesday, July 29, 2009, at 10:00 a.m. to review current design. 9. Park Maintenance Contracts (South, Received new mowing schedule on 7/20/09. Park Staff is working with Tessera Central and North) Landscaping in an effort to bring performance up to the Department standards. 10. Ironwood Park / Chia (Big Horn) Staff was notified that Big Horn's contractor's who are drilling at the Chia Well site Project located adjacent to Ironwood Park, are allowing spill off of "sludge". It appears that an bermed area was developed to contain it outside the well site. This is contradictory to the terms of the CUP. Mr. Kevin Swartz and I visited the site. Mr. Swartz took photos of the area, and we also received photos from a resident. I will be asked Parks staff to inspect the area daily, in additional to PW Staff. We will meet (on 7/24/09) to develop a game plan. 11. Bargain's Thrift Shop Event Met with representatives of the Desert Recreation District and Bargain's Thrift Shop (a 501 c3) to discuss rental of the amphitheater for an operatic concert event. Will be scheduling a meeting with Police and Fire as well. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\June 27 2009.doc STATUS REPORT Updated: July 27, 2009 12. Freedom Park Retention Basin A retention basin located near the ball fields at Freedom Park is holding standing water. The retention basin was installed for the water runoff of the housing development just west of the park. Staff will be meeting with Public Works Staff to discuss solutions to this problem. 13. Park Bathroom Maintenance This week we will be sending an Inspector with the Recreation District's custodial staff on Monday and Tuesday to check the bathroom cleaning work. Some of the bathrooms are not getting finished. Our goal is to assist with finding the most efficient means/schedule of cleaning bathrooms, and also, to ensure that they are being completed. 14. Dog Parks 1. In the past 2 — 3 weeks, we've had increasing problems with vicious dogs at Civic Center Park. In response, we have contacted both the Recreation District and Police Department (as they are the responders after 5:00 p.m.) to coordinate efforts to stop this problem. The dogs in question are in violation of City code, as they have no tags. 2. University Dog Park — a gentleman has been bringing 4 dogs to the park daily. Rules state that an owner cannot bring more than 2 dogs. Staff is working with Code officers and Animal Control to deal with this man, as he has repeatedly refused requests to follow the rules; and has become increasingly aggressive with staff and other dog park users. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\June 27 2009.doc STATUS REPORT Updated: August 3, 2009 I PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1. DSUSD Land Swap Agreement Page Garner (PW) is working with the DSUSD to try to complete the legal description. Once that is complete, Bo Chen, Page and myself will work together to get the Staff report completed and to Council. We met on Wednesday, July 28, 2009, to discuss it. Realistically, it will probably be in September, 2009. Page does not believe the legal description will be completed in time for the August 27 Council meeting. 2. Civic Center Dog Park Staff will be replacing worn concrete benches in Civic Center Dog Park the week of August 3, 2009. 3. Football/soccer goals at Freedom Received 3 bids for goals at Freedom Park. Currently we are waiting on a P.O. # Park and hope to have goals installed by the end of August (start of football season), in order to play home games at Freedom Park, since the DSUSD Palm Desert HS won't allow play on the HS field. 4. Pickleball Staff is requesting quotes to paint pickleball lines on the two tennis courts at Freedom Park. This work should be completed by August 14, 2009. Staff will also request that the City Council approve the conversion of one tennis court at Civic Center Park into two pickleball courts with removable nets. This would allow both tennis players and pickleball players to utilize the court. _ 5. CVWD Tiered Rates The CVWD tiered water rates have impacted the Parks Department significantly. In a meeting with the Landscape Services Division, Park Staff and CVWD, Staff was told that the water district work with Staff to monitor park water use prior to the rate increase. This did not take place. Staff has set up a meeting with Don Ackley of the CVWD to discuss the matter. 6. Civic Center irrigation modification. Staff will begin to modify the irrigation system along the parking lot curb east of City Hall. The modification will result in the reduction of irrigation water running onto the asphalt parking lot. This work will begin August 3, 2009. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 3.doc STATUS REPORT Updated: August 3, 2009 7. 8. Aquatic Center Project 1. Met with Mr. Ken Moeller and City Staff (Public Works, Building and Safety, Planning and Parks & Recreation) on Wednesday, July 29, 2009, at 10:00 a.m. to review current design. 2. The Mayor requested that the design be taken to the Parks and Recreation Commission prior to it going to the Council. The next Commission meeting is on September 1, 2009. 3. Can the pool be placed on the Council Agenda on September 10; instead of August 27? 9. Ironwood Park Vandalism The new shade structure at Ironwood Park was torched over the weekend. A police report was filed on Monday, July 27, 2009. Staff is requesting costs to repair/patch the structure. It is less than 6 months old. 10. I Ironwood Park / Chia (Big Horn) Staff has been monitoring the well site digging project and taking photos daily to Project ensure that they are containing any dredge material within the site walls, and not dumping into the park. _ 11. 12. Freedom Park Retention Basin The retention basin located near the ball fields at Freedom Park is holding standing water from the Stonebridge Development. The retention basin was installed for the water runoff of the housing development just west of the park. Staff spoke with Public Works Director regarding solutions to this problem. Mr. Greenwood indicated that the problem is the City's and said that the Streets Department has equipment to clean it out. Staff has submitted a work order to the Public Works Department, and will schedule the cleanout with the Streets Department. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 3.doc STATUS REPORT Updated: August 3, 2009 13. Park Bathroom Maintenance Park Inspectors were sent out with the Recreation District's custodial staff on Monday and Tuesday to check the bathroom cleaning work, due to some of the bathrooms are not being completely cleaned. Our goal is to assist with finding the most efficient means/schedule of cleaning bathrooms, and also, to ensure that they are being completed. Staff has prepared a report on his observations and recommendations to streamline the process and to work more efficiently. We will meet with the District to provide (and hopefully implement) some of the suggestions. Initial findings indicate that all bathrooms can be cleaned in one day. 14. Dog Parks University Dog Park— a gentleman has been bringing 4 dogs to the park daily. Rules state that an owner cannot bring more than 2 dogs. Staff worked with the new Animal Control Officer to deal with this man, as he has repeatedly refused requests to follow the rules; and has become increasingly aggressive with staff and other dog park users. The Animal Control Officer was very responsive and very helpful in dealing with the situation. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 3.doc STATUS REPORT Updated: August 10, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1. DSUSD Land Swap Agreement Mr. Page Garner has submitted all information to the City Attorney for this item. The City's Attorney responded and his comments were shared with Ms. Peggy Reyes (DSUSD). Ms. Reyes is sending the comments to DSUSD Legal Counsel. Mr. Garner and Mr. Bo Chen will be following up with a Staff report when all documentation is complete. 2. Civic Center Dog Park Staff will be replacing worn concrete benches in Civic Center Dog Park the week of August 3, 2009. 3. Football/soccer goals at Freedom We are waiting on a P.O. # and hope to have goals installed by the end of August Park (start of football season), in order to play home games at Freedom Park, since the DSUSD Palm Desert HS won't allow play on the HS field. 4. Pickleball Staff is requesting quotes to paint pickleball lines on the two tennis courts at Freedom Park. This work is scheduled to be completed August 18 and 19, 2009. Staff will also request that the City Council approve the conversion of one tennis court at Civic Center Park into two pickleball courts with removable nets. This would allow both tennis players and pickleball players to utilize the court. 5. CVWD Tiered Rates The CVWD tiered water rates have impacted the Parks Department significantly. In a meeting with the Landscape Services Division, Park Staff and CVWD, Staff was told that the water district work with Staff to monitor park water use prior to the rate increase. This did not take place. On August 3, 2009, Staff met with Don Ackley of the CVWD to discuss the tiered water rates, and what the Parks Department can do to reduce water usage. Mr. Ackley will meet with Park Staff in early September to evaluate the progress 6. Civic Center irrigation modification. Staff will begin to modify the irrigation system along the parking lot curb east of City Hall. The modification will result in the reduction of irrigation water running onto the asphalt parking lot. This work will begin August 3, 2009. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 10.doc STATUS REPORT Updated: August 10, 2009 7. SCE's $42,000 invoice for Freedom Staff provided the invoice and back up materials to the City Attorney. I was Park contacted by Ms. Alana Townsend, relaying that the information and recommendation from the City Attorney had been sent to her, which is why we had not received it. The City Attorney's finding is that we are NOT liable for the cost because SCE entered into an agreement with someone who was not a City Employee. The City never received this paperwork. The City Attorney did say that we may want to work with SCE to find a middle ground. Since I will be out on surgery for the next few weeks, Ms. Townsend is going to follow up with the City Attorney on August 12th, on my behalf and inquire as to how to proceed. 8. Aquatic Center Project 1. Met with Mr. Ken Moeller and City Staff (Public Works, Building and Safety, Planning and Parks & Recreation) on Wednesday, July 29, 2009, at 10:00 a.m. to review current design. 2. The Mayor requested that the design be taken to the Parks and Recreation Commission prior to it going to the Council. The next Commission meeting is on September 1, 2009. 3. Staff recommends that the pool be placed on the Council Agenda on September 10, instead of August 27. 4. Staff is collecting information on FF & E costs; and all other soft costs necessary to complete this project. 5. I'd like to present all findings to the City Manager prior to going to Council (September?). 9. Hovley Soccer Park Vandalism On the night of August 2, 2009, Hovley Soccer Park was vandalized with gang type graffiti on walls, playground equipment, pavilions and turf. Park Staff notified Palm Desert Police, documented the graffiti and notified the City's graffiti crew for removal. All graffiti has been removed; even on the large areas of turf. The Police Dept. is assisting in follow up patrol of the area. 10. Ironwood Park / Chia (Big Horn) Staff has been monitoring the well site digging project and taking photos daily to Project ensure that they are containing any dredge material within the site walls, and not dumping into the park. The drilling is supposed to be complete by August 7, 2009. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 10.doc STATUS REPORT Updated: August 10, 2009 11. Community Gardens On a yearly basis Park Staff clear the community garden plots of dead plants from the previous growing season. Staff will be clearing the gardens beginning the week of August 3, 2009. The work should be completed by August 7, 2009. 12. Freedom Park Retention Basin The retention basin located near the ball fields at Freedom Park was holding standing water from the Stonebridge Development. Staff spoke with Public Works Director regarding solutions to this problem. Mr. Greenwood indicated that the problem is the City's and said that the Streets Department has equipment to clean it out. Staff has submitted a work order to the Public Works Department. Water in the basin was removed on August 3, 2009. Staff is getting bids to clean the retention basin: to cut cattail and spray with rodeo to keep it weed free. 13. Park Bathroom Maintenance Park Inspectors were sent out with the Recreation District's custodial staff for a day to check the bathroom cleaning procedures, due to some of the bathrooms are not being completely cleaned. Our goal is to assist with finding the most efficient means/schedule of cleaning bathrooms, and also, to ensure that they are being completed. Staff has prepared a report on his observations and recommendations to streamline the process and to work more efficiently. Staff met with District Staff to provide (and hopefully implement) some of the suggestions on Tuesday, August 4, 2009. 14. Damaged Date Palm by Legends The PD/LQ Football organization reported that a large date palm tree by the ball Field fields was "squeaking" during the windy night on August 5th. The tree was inspected and roped off on August 6th, as it was indeed cracked, and deemed potentially dangerous. It was removed on August 7th _ 15. Freedom Park Basketball lights The lights at the basketball courts at Freedom Park were not working on the evening of August 4th. Staff worked on them for 2 days before getting them to work. It appears that the cause of them not working was a break in to the light box and someone attempting to use them "manually". These lights are controlled offsite. They were fixed and fully operational by August 6t" G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 10.doc STATUS REPORT Updated: August 10, 2009 16. Meeting with DSUSD Athletic Staff, along with Desert Recreation District Staff met with the Athletic Director Director from Palm Desert HS. She just completed her first year in the position and has been promoted to VP at LQ HS. She filled out all paperwork (requests) for space for the School District for 09-10. She indicated that Mr. Daryl Salazar (baseball Head Coach) will be acting AD. 17. Janis will be OUT for surgery. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak 18. I California Parks and Recreation On August 5, 2009, Staff met with CPRS Executive Jane Adams and other local Society (CPRS) and Pacific host committee members of the 2010 CPRS Conference (to be held in Palm Southwest (NRPA) Region Annual Springs in March). This included Recreation professionals from El Centro, Indio, Conference Committee. La Quinta, Palm Springs and Riverside. Staff is serving as part of the local host committee. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 10.doc STATUS REPORT Updated: August 17, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1. DSUSD Land Swap Agreement Mr. Page Garner has submitted all information to the City Attorney for this item. The City's Attorney responded and his comments were shared with Ms. Peggy Reyes (DSUSD). Ms. Reyes is sending the comments to DSUSD Legal Counsel. Mr. Garner and Mr. Bo Chen will be following up with a Staff report when all documentation is complete. 2. Civic Center Park Restroom Park Staff is in the process of accepting proposals to replace the restroom Partitions partitions at Civic Center Park. The existing partitions have outlived their useful life and can no longer be repaired. 3. Football/soccer goals at Freedom We are waiting on a P.O. # and hope to have goals installed by the end of August Park (start of football season), in order to play home games at Freedom Park, since the DSUSD Palm Desert HS won't allow play on the HS field. 4. Pickleball Staff is requesting quotes to paint pickleball lines on the two tennis courts at Freedom Park. This work is scheduled to be completed August 18 and 19, 2009. Staff will also request that the City Council approve the conversion of one tennis court at Civic Center Park into two pickleball courts with removable nets. This would allow both tennis players and pickleball players to utilize the court. 5. CVWD Tiered Rates The CVWD tiered water rates have impacted the Parks Department significantly. In a meeting with the Landscape Services Division, Park Staff and CVWD, Staff was told that the water district work with Staff to monitor park water use prior to the rate increase. This did not take place. On August 3, 2009, Staff met with Don Ackley of the CVWD to discuss the tiered water rates, and what the Parks Department can do to reduce water usage. Mr. Ackley will meet with Park Staff in early September to evaluate the progress 6. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 17.doc STATUS REPORT Updated: August 17, 2009 7. SCE's $42,000 invoice for Freedom Staff provided the invoice and back up materials to the City Attorney. I was Park contacted by Ms. Alana Townsend, relaying that the information and recommendation from the City Attorney had been sent to her, which is why we had not received it. The City Attorney's finding is that we are NOT liable for the cost because SCE entered into an agreement with someone who was not a City Employee. The City never received this paperwork. The City Attorney did say that we may want to work with SCE to find a middle ground. Since I will be out on surgery for the next few weeks, Ms. Townsend is going to follow up with the City Attorney on August 12th, on my behalf and inquire as to how to proceed. 8. Aquatic Center Project 1. Met with Mr. Ken Moeller and City Staff (Public Works, Building and Safety, Planning and Parks & Recreation) on Wednesday, July 29, 2009, at 10:00 a.m. to review current design. 2. The Mayor requested that the design be taken to the Parks and Recreation Commission prior to it going to the Council. The next Commission meeting is on September 1, 2009. 3. Staff recommends that the pool be placed on the Council Agenda on September 10, instead of August 27. 4. Staff is collecting information on FF & E costs; and all other soft costs necessary to complete this project. 5. I'd like to present all findings to the City Manager prior to going to Council (September?). 9. Tree Removal Park Staff removed four trees at Civic Center Park that were damaged in a past wind storm. The trees will be replaced in the fall. 10. Ironwood Park / Chia (Big Horn) Staff has been monitoring the well site digging project and taking photos daily to Project ensure that they are containing any dredge material within the site walls, and not dumping into the park. The drilling is supposed to be complete by August 7, 2009. 11. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 17.doc STATUS REPORT Updated: August 17, 2009 12. Freedom Park Retention Basin The retention basin located near the ball fields at Freedom Park was holding standing water from the Stonebridge Development. Staff spoke with Public Works Director regarding solutions to this problem. Mr. Greenwood indicated that the problem is the City's and said that the Streets Department has equipment to clean it out. Staff has submitted a work order to the Public Works Department. Water in the basin was removed on August 3, 2009. Staff is getting bids to clean the retention basin: to cut cattail and spray with rodeo to keep it weed free. 13. Park Bathroom Maintenance Park Inspectors were sent out with the Recreation District's custodial staff for a day to check the bathroom cleaning procedures, due to some of the bathrooms are not being completely cleaned. Our goal is to assist with finding the most efficient means/schedule of cleaning bathrooms, and also, to ensure that they are being completed. Staff has prepared a report on his observations and recommendations to streamline the process and to work more efficiently. Staff met with District Staff to provide (and hopefully implement) some of the suggestions on Tuesday, August 4, 2009. 14. 15. 16. Meeting with DSUSD Athletic Staff, along with Desert Recreation District Staff met with the Athletic Director Director from Palm Desert HS. She just completed her first year in the position and has been promoted to VP at LQ HS. She filled out all paperwork (requests) for space for the School District for 09-10. She indicated that Mr. Daryl Salazar (baseball Head Coach) will be acting AD. 17. Janis will be OUT for surgery. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 17.doc STATUS REPORT Updated: August 17, 2009 18. California Parks and Recreation On August 5, 2009, Staff met with CPRS Executive Jane Adams and other local Society (CPRS) and Pacific host committee members of the 2010 CPRS Conference (to be held in Palm Southwest (NRPA) Region Annual Springs in March). This included Recreation professionals from El Centro, Indio, Conference Committee. La Quinta, Palm Springs and Riverside. Staff is serving as part of the local host committee. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 17.doc STATUS REPORT Updated: August 24, 2009 PARKS & RECREATION ITEM # PROJECT/LOCATION NAME STATUS 1. DSUSD Land Swap Agreement Mr. Page Garner has submitted all information to the City Attorney for this item. The City's Attorney responded and his comments were shared with Ms. Peggy Reyes (DSUSD). Ms. Reyes is sending the comments to DSUSD Legal Counsel. Mr. Garner and Mr. Bo Chen will be following up with a Staff report when all documentation is complete. 2. Graffiti The Rotary Rock located at Civic Center Park was painted with graffiti on 8-19-09. Staff is working with the Public Works graffiti crew to remove it. 3. Football/soccer goals at Freedom We are waiting on a P.O. # and hope to have goals installed by the end of August Park (start of football season), in order to play home games at Freedom Park, since the DSUSD Palm Desert HS won't allow play on the HS field. 4. Pickleball Staff is requesting quotes to paint pickleball lines on the two tennis courts at Freedom Park. This work is scheduled to be completed the week of August 24, 2009. Staff will also submitting an informational item to the City Council informing them of the conversion of one tennis court at Civic Center Park into two pickleball courts with removable nets. This would allow both tennis players and pickleball players to utilize the court. 5. CVWD Tiered Rates The CVWD tiered water rates have impacted the Parks Department significantly. In a meeting with the Landscape Services Division, Park Staff and CVWD, Staff was told that the water district work with Staff to monitor park water use prior to the rate increase. This did not take place. On August 3, 2009, Staff met with Don Ackley of the CVWD to discuss the tiered water rates, and what the Parks Department can do to reduce water usage. Mr. Ackley will meet with Park Staff in early September to evaluate the progress G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 24.doc STATUS REPORT Updated: August 24, 2009 6. Civic Center snack bar The County Health Department conducted its yearly inspection of the snack bar at Civic Center Park. Minor repairs were noted and encouraged users to use proper food handling procedures. Staff will be making the repairs the week of August 24, 2009. 7. SCE's $42,000 invoice for Freedom Staff provided the invoice and back up materials to the City Attorney. I was Park contacted by Ms. Alana Townsend, relaying that the information and recommendation from the City Attorney had been sent to her, which is why we had not received it. The City Attorney's finding is that we are NOT liable for the cost because SCE entered into an agreement with someone who was not a City Employee. The City never received this paperwork. The City Attorney did say that we may want to work with SCE to find a middle ground. Since I will be out on surgery for the next few weeks, Ms. Townsend is going to follow up with the City Attorney on August 12th, on my behalf and inquire as to how to proceed. 8. Aquatic Center Project 1. Met with Mr. Ken Moeller and City Staff (Public Works, Building and Safety, Planning and Parks & Recreation) on Wednesday, July 29, 2009, at 10:00 a.m. to review current design. 2. The Mayor requested that the design be taken to the Parks and Recreation Commission prior to it going to the Council. The next Commission meeting is on September 1, 2009. 3. Staff recommends that the pool be placed on the Council Agenda on September 10, instead of August 27. 4. Staff is collecting information on FF & E costs; and all other soft costs necessary to complete this project. 5. I'd like to present all findings to the City Manager prior to going to Council (September?). 9. Civic Center Park Irrigation Park Staff will be adding filters to the drip irrigation system that waters the trees and shrubs in the planters at Civic center Park. Irrigation water for Civic Center Park is provided by the lagoons located in the park. Algae from the lagoons find its way to the irrigation nozzles of the drip systems. The filters should eliminate the clogged nozzles. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 24.doc STATUS REPORT Updated: August 24, 2009 10. Dog Park Benches .Staff will be ordering four concrete benches to replace existing benches at the dog park at Civic Center Park. The current benches are cracked and cannot be repaired. 11. 12. 13. 14. 15. 16. Meeting with DSUSD Athletic Staff, along with Desert Recreation District Staff met with the Athletic Director Director from Palm Desert HS. She just completed her first year in the position and has been promoted to VP at LQ HS. She filled out all paperwork (requests) for space for the School District for 09-10. She indicated that Mr. Daryl Salazar (baseball Head Coach) will be acting AD. 17. Janis will be OUT for surgery. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 24.doc STATUS REPORT Updated: August 24, 2009 18. California Parks and Recreation On August 5, 2009, Staff met with CPRS Executive Jane Adams and other local Society (CPRS) and Pacific host committee members of the 2010 CPRS Conference (to be held in Palm Southwest (NRPA) Region Annual Springs in March). This included Recreation professionals from El Centro, Indio, Conference Committee. La Quinta, Palm Springs and Riverside. Staff is serving as part of the local host committee. I will be out for surgery beginning Monday, August 10th, 2009; until I get Dr's approval to return to work. I will keep you posted. The following Staff will be covering for me: August 10 — 16, 2009: Ricardo Torres August 17 — until I return: Jay Niemczak G:\DevServices\Janis Steele\Word Files\Commission\Updates\2009\Sept 1\Status Reports\August 24.doc