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Home My WebLink About2010-09-07 PRC Regular Meeting Agenda Packet RECEIVED Y CLERK'S OFFICE CITY OF PALM DESER1 LM DESERT, CA 41' J PARKS AND RECREATION CONCMISSI501 Ply 3: 23 ir !C".i*)► ;�I: h POSTED AGENDA Tuesday, September 7, 2010 —8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, JULY 20, 2010 Rec: Approve as presented Action: V. NEW BUSINESS A. DESERT RECREATION DISTRICT REQUEST FOR SPONSORSHIP — SOAPBOX DERBY RALLY RACES VI. CONTINUED BUSINESS A. AQUATIC CENTER UPDATE POSTED AGENDA PARKS AND RECREATION COMMISSION'S E C E I V E D i f Y CLERK'S OFFICE PALM DESERT, CA September 7, 2010 010 SEP - I PM 3: 24 VII. OLD BUSINESS A. DOG PARK WATER USAGE VIII. PRESENTATIONS AND UPDATES A. SKATE PARK BICYCLE HOURS B. TRAIL SIGNS C. FAMILY YMCA OF THE DESERT D. DESERT RECREATION DISTRICT - Program Updates - Facilities Use IX. COMMISSION COMMENTS STAFF: - COMMISSIONER RESIGNATION: TERRY SCHUKART - CALIFORNIA PARKS AND RECREATION BOARD AND COMMISSIONS GROUPS TRAINING IN LA QUINTA X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1 St day of September 2010. rtha A. U{onza , Recp6ing Secretary 2 CITY OF PALM DESERT �'•'�': MINUTES PARKS AND RECREATION COMMISSION t.4, ADJOURNED REGULAR MEETING "'•�� f TUESDAY, JULY 20, 2010 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 CALL TO ORDER Chairman Dash convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent: Chairman Roger Dash Commissioner Terry Schukart Vice Chair Randy Guyer Commissioner Phil! Babcock Commissioner Michael Barnard Commissioner Jerry Dawson Commissioner Deborah Hall Commissioner Kim Housken Commissioner Christopher Thomas Staff Present: Mark Greenwood, P.E., Director of Public Works Bertha Gonzalez, Recording Secretary H. Spencer Knight, Landscape Manager Ryan Stendell, Senior Management Analyst John M. Wohlmuth, City Manager Guests: Barb Adair, Desert Recreation District Rob Ballew, YMCA of the Desert Craig DeWitt, Desert Recreation District David Erwin, City Attorney Stan Ford, Desert Recreation District Laura McGalliard, Desert Recreation District Robert A. Spiegel, Councilman Van Tanner, Planning Commission Liaison Gina Tenorio, The Desert Sun 1 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 III. ORAL COMMUNICATIONS NONE IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, JUNE 1, 2010. Approve as presented Upon a motion by Chairman Dash, second by Vice Chair Guyer, and 8-0 vote of the Commission Board, the Consent Calendar was approved as presented. V. NEW BUSINESS NONE VI. CONTINUED BUSINESS A. AQUATIC CENTER FEE STUDY Chairman Dash suggested the procedure for discussion of the Aquatic Center Fee Study to be as follows: Mr. Ryan Stendell will address the highlights of study; the item will be opened for discussion; and the item will be closed with a motion on how to proceed. Commissioner Hall suggested the Aquatic Center Steering Committee have the opportunity to make comments before opening the item for discussion. In addition, Councilman Spiegel informed the Commission that the City Council has not received a copy of the fee study nor preliminary report. Highlights of the report were as follows: • The Aquatic Center Fee Study estimates annual expenditures for the Aquatic Center to be between $1.2 and $1.3 million with revenues of a little over $600,000. It also estimates a cost recovery of 48% in the first year and 55% by the fifth year. The report did not identify a secondary service area, but it did state that it could include a large portion of the Coachella Valley. Staff believes that identifying a secondary area could be beneficial, since it could lead to an increase in recovery costs. Suggestions for potential staff reductions, seasonal operations, and increase in fees were also outlined in an effort to increase revenue. Staff believes the report is extremely conservative and given an aggressive operator, the facility could make the 60% cost recovery that was set by City Council. 2 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 Questions and/or concerns were as follows: • Commissioner Housken inquired on who will be responsible for the maintenance and janitorial services of the pool. According to Mr. Stendell, the janitorial services will be managed by the operator and for the first several years the maintenance services might be contracted out separately. • Commissioner Babcock inquired on the person that prepared the report and his experience. Mr. Stendell informed the Commission that the report was prepared by Mr. Ken Ballard with Ballard King Associates, Inc. Mr. Ballard has been in the aquatic industry for many years. • Vice Chair Guyer asked that since the City will oversee the maintenance and the operator will be collecting the fees, will the operator be required to pay a maintenance fee. Following a brief discussion, Mr. Mark Greenwood clarified that although staff is still working on the details of how the fees will be managed; he assured the Commission that a percentage of the fees will be returned to the City and they will be used to offset the operator and maintenance contracts. • Commissioner Hall asked if raising the revenues would lead to higher revenues for the City. Mr. Stendell clarified that in order to motivate the operator to better perform, the contract will be on a performance base scale; ultimately, increasing the revenues for the City. • Commissioner Babcock noted his concern with the yearly membership fee of $480; he believes it is too high for low- and medium-income residents in the valley. Councilman Spiegel mentioned that when the pool at COD was open, it was extremely busy in the summer, especially with children; therefore, he believes the Aquatic Center will be used by all families regardless of their income. • Commissioner Housken believes that the pool in Hemet, which the study suggests to be the most comparable to the City's, is not the most comparable, since it does not have a competitive pool. Mr. Stendell stated that Mr. Jay Niemczak, Parks Supervisor, visited the site and found it to be the most comparable. Nonetheless, Commissioner Housken stated that the pool in Fontana, which she found to be the most similar to the City's, is operated by the City of Fontana, opened all year and has a budget of $560,000. She inquired on why the disparity between their pool and the City's. Furthermore, she finds the proposed salary for the manager and assistant manager to be very high. Mr. Stendell reminded the Committee that the report is very conservative; therefore, the dollar amounts that were suggested were higher than usual. 3 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 Commissioner Hall informed the Commission that City Council approved the Steering Committee's recommendation to reserve additional property for a future expansion of the pool. The pool will run at capacity for the plumbing, but the utilities that can be brought out will be expanded and stubbed. Mr. John Wohlmuth, City Manager, added that the cost to size the pumps for future expansion will be very high; therefore, the area is reserved only on paper, but no grading will be done. Mr. Wohlmuth also mentioned that the area will have grass and gates that will open into the area in order to accommodate large events. Commissioner Housken stated that after further studying the plan, she noticed a change in elevation on the southeast corner of the larger pool. Staff informed the Commission that the change in elevation is to accommodate for the potential, future installation of a diving tower. Commissioner Housken asked if there was a concern with a 16 foot slide, what concerns are there with the diving tower that could be 30 feet high. Mr. Wohlmuth stated that although the potential installation of a diving tower has been discussed, it has not been approved by the City Council. However, the decision was made to do the platform for it now, since it will be easier and less expensive than to do modifications in the future. Vice Chair Guyer stated that he was disappointed that City Council did not receive the study report before their meeting in order for Council to have a better understanding of what the maintenance cost will be for the center. Councilman Spiegel answered that City Council does understand the cost recovery and expenses that are involved with the project. Nonetheless, Vice Chair Guyer mentioned that he believes the center can do better than the study reports and that recreational amenities are essential for higher revenues. He also reinstated his belief that the project is inadequate and will loose money every year. Both, Commissioner Thomas and Commissioner Housken, found the fees proposed in the study report to be very low. Mr. Wohlmuth reminded the Commission that the fees have not been approved by the City Council and plans to maximize the use of the competitive pool, programming and classes are in place. He also added that once the center opens, staff will be able to determine whether the pool is large enough and/or what other amenities are needed. Upon a motion by Commissioner Dawson, second by Vice Chair Guyer and an 8-0 vote of the Commission, the Commission was in general concurrence with the study, but suggested special consideration for higher fees and usage rate, for fees to be analyzed with the operator before they are determined, and to optimize the programming and expand the service area and amenities. 4 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 B. PICKLEBALL USE AT CIVIC CENTER PARK At a previous meeting, the Commission opted to convert a number of tennis courts at Civic Center Park, Freedom Park and Cahuilla Hills into temporary pickleball courts on a trial basis. The Desert Recreation District (DRD) informed the Commission that they had kept pickle ball usage data for all the courts, but has inadvertently misplaced the data previous to March 1, 2010, for Civic Center Park. However, the morning usage data for the pickleball courts at Freedom Park and Cahuilla Park is available. The DRD did note that due to the high winds, users find it difficult to play pickleball at Freedom Park. According to Commissioner Thomas, the Civic Center's first pickleball drop-in clinic of January 5, 2010, was a complete success with more than 20 participants. Unfortunately, the two pickleball courts only accommodated eight players at a time. Therefore, he believes four pickleball courts are needed in order to accommodate at least 16 players. Commissioner Thomas also stated that the Civic Center courts daily usage supports the construction of four permanent pickleball courts. He presented a diagram that illustrated the easiest and most cost efficient way to convert a tennis court into four pickleball courts. He noted that the current angle of the corners of the temporary courts make serving difficult for the players; for that reason, the diagram suggests squaring the corners and moving the inside fence. This will open the whole area and make serving easier. The outside fence will not need to be moved and the net will remain in place as a ball catcher. Commissioner Thomas informed the Commission that, unfortunately, the actual cost for the pickleball set up has been misplaced. Due to the lack of data from the DRD, staff requested to return the item for discussion to the November meeting when more usage data can be presented. Commissioner Thomas suggested that City staff obtain estimates for the conversion of tennis court number six at the Civic Center Park to four permanent pickleball courts and present it to the Commission in the September meeting. Due to the bidding, approval and construction process, should staff opt to wait until November, he believes the courts won't be available until 2011. According to Commissioner Thomas, strong usage of the pickle ball courts begin in the month of October. He believes the Civic Center Park is the best option for the conversion because their courts are centrally located; they are already designated for pickleball, so there is no competition with the tennis players; and groups of players already use it on a daily basis. In addition, Commissioner Thomas indicated that since the Freedom Park and Cahuilla Park pickleball courts are not used very frequently, they can be converted back to tennis courts. 5 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 Commissioner Housken recalled the Commission previously discussing the possibility of having dedicated pickleball courts for an estimated cost of $25,000. She suggested contemplating the idea again, but because of the noise that pickleball generates, especially near the tennis courts, she asked for them to be constructed at a different park. Commissioner Dawson inquired about the Cahuilla Park's pickleball usage and was informed that they are not used as often because of the tennis usage. The Commission agreed that because of Cahuilla Park's isolated location, it will the best place to construct four permanent pickleball courts. Upon a motion by Chairman Dash and the Commission concurrence, staff was directed to prepare a cost estimate for the conversion of one Cahuilla Hills' tennis court to four permanent pickleball courts and present it to the City Council for consideration. VII. PRESENTATIONS AND UPDATES A. SKATE PARK UPGRADES Mr. Ryan Stendell informed the Commission that Mr. Chad Rivera, who at the previous meeting had requested the Commission's consideration to add an advance section to the Civic Center Skate Park, was unable to attend the meeting due to a skateboarding competition. At their meeting of June 4, 2010, Mr. Rivera indicated that many of the parks in California have been designed and built by California Skate Parks, a landscape architecture firm. Therefore, Mr. Stendell contacted California Skate Parks and they have indicated that the 15,000 square feet area that is adjacent to the existing skate park would be more than enough area to provide a more advanced section to the existing facility. California Skate Parks also indicated that an expansion size as small as 5,000sgft is viable. The advanced features, such as the ones Mr. Rivera is requesting, would be at an approximate cost of $50 per square foot, ranging from $250,000 - $750,000. Vice Chair Guyer inquired on how will adding an advanced section to the skate park affect management and the current risk factor? Mr. Stendell answered that it may require an additional park ambassador to oversee the skate park, but risk will increase at a minimal cost since it will still be protected under the State Law. He also noted that although the small skate park is frequently used and advance skating has become a popular trend; he is still unaware on how popular it is in the valley. Vice Chair Guyer noted his concerns with the height issues and the size of the extension (15,000sgft). Mr. Stendell stated that the highest feature will be a ramp at approximate 12' to 15' high, but will not have the exact information until a plan is developed. 6 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 The Commission suggested staff gather additional information on the sport, its growth in Southern California, especially the Coachella Valley, and present it to the Commission at a later meeting. In addition, Commissioner Dawson requested for staff to inquire to what extent children have shifted to long board. Mr. Mark Greenwood mentioned that the X-Games will air from July 29, 2010, through August 2, 2010, on ESPN, should the Commission be interested to see what the sport involves. B. SKATE PARK BIKE HOURS Currently, the Civic Center Skate Park is open for limited hours to the BMX bicycle riders due to staff's initial concern with additional damage that could occur as the result of the bikes. Mr. Stendell received a number of calls from BMX bicycle riders requesting additional hours in the park, especially during the evening hours. After speaking with the park inspectors and realizing that there has been no increase in damage to the park, staff has extended the Wednesday hours from 5:00 p.m. to 9:00 p.m. Staff will continue to monitor the use of bikes and add additional time as needed to achieve an equitable use of the park by all users. C. UPDATED COMMISSIONER INSPECTION FORM As discussed at the previous meeting, Mr. Stendell presented the Commission with a simplified Parks and Recreation Commission Inspection Form. Staff noted that the time of the inspection will no longer be required. Also noted was that the park inspections submitted by Commissioners Dawson, Hall and Housken were received by Mr. Stendell. D. DOG PARK BENCH IMPROVEMENTS Mr. Stendell informed the Commission that improvements to the University Dog Park have been completed: the maintenance crew poured concrete aprons under the park benches that where originally set on turf; lighting improvements have been done to the pavilions; and water has been made available. E. PARKS AND RECREATION ALTERNATE COMMISSIONER Mr. Stendell informed the Commission that the process of becoming an alternate commissioner is to complete an application and submit it to the City Clerk. The Commission can make recommendations to appoint an alternate commissioner and the City Council will make the final approval. The alternate participates in the meeting's discussion, but its vote cannot be included in the motions. PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 F. FAMILY YMCA OF THE DESERT NONE G. DESERT RECREATION DISTRICT Mr. Stan Ford informed the Commission that the Desert Recreation District is considering moving Jeff Ronci's office to City Hall in order to better assist City staff. He also noted that the potential usage of the High School Gym is still in process and distributed an informational sheet that highlighted the history of the partnership between the Desert Recreation District and the City of Palm Desert. Mr. Jeff Ronci presented facilities and programming reports as follows: • Summer Camp 2010 started June 14, 2010; ages 5-14; three sessions: Imaginations in Motion (41 participants), The Wonderful World of Make Believe (36 participants), and The Great Outdoors, which starts on July 26, 2010. The camp was held Monday through Friday from 7:30 a.m. to 6:00 p.m. The fees were $90 per week or $240 for the three week session, plus a $25 drop off fee. • Beginning Ballet 10 Participants • Dance 11 Participants • Beginning Guitar 23 Participants • Guitar Jam 03 Participants • Karate 15 Participants • P.E. for Home School 11 Participants • Ping Pong 30 Participants • Salsa Aerobics 12 Participants • Tiny Tots 33 Participants • Swinging Salsa 02 Participants • Yoga Closed for the Summer • Membership 234 Renewals (resident/non-resident) • Desert Willow 133 Renewals • Skate Park 077 Renewals • Gym 4822 Visits • Racquet ball 0776 Visits • Weight room 2185 Visits • Youth Basketball 300 Participants w/ a waiting list • Facility 04 Rentals • Field 15 Rentals • Pavilion 03 Rentals • Baseball Closing Ceremonies 700 Participants • Concerts 200 Participants per concert • Golf 335 Rounds 8 PARKS AND RECREATION COMMISSION APPROVED MINUTES July 20, 2010 Councilman Spiegel inquired on any programs for low- and medium- income families. Mr. Ronci responded that sponsorships are available, but none for Palm Desert. Sixteen participated through a scholarship fund and the District will offer discounts on a case-by-case basis for multi- children families. On a separate note, Mr. Ronci mentioned that P.E. for Home School is offered all year, but he is not certain if it qualifies as credit for the School District's P.E. requirements. VIII. COMMISSIONER COMMENTS - Commissioner Hall requested that staff notify the Commission when meetings or changes that affect the parks will be held or made (i.e. Park Users Meeting). - The Commission asked to be notified at a later date if the meeting of August will be cancelled. - Commissioner Thomas mentioned that another city in California is building a $23 million pool. IX. ADJOURNMENT With no further business or discussion, and with the Commissioners' unanimous concurrence, the meeting was adjourned at 10:34 a.m. Bertha A. Gonzalez, Recording Secretary 9 NN� M --'�'�'`s CITY OF PALM DESERT 4,11t _•c�f. @ PARKS AND RECREATION _ .4 S °9a -.3044� STAFF REPORT �=97`3 To: Parks and Recreation Commission From: Ryan Stendell, Senior Management Analyst Date: September 7, 2010 Subject: Desert Recreation District Proposal for Sponsorship — Soapbox Derby Rally Races The Desert Recreation District (DRD) has contacted staff with a proposal to co-sponsor the two soapbox derby rally races that will be held in the City of Palm Desert. The attached proposal requests that the City pay the franchise fees for two events, including street closures. The cost of each race is as follows: Franchise Fee for a 3 Division Race, 1 Day: $575.00 Franchise Fee for a 3 Division Race, 2 Day: $950.00 One Day Street Closure: $500.00 The DRD has proposed that they will cover the cost of the equipment rental, awards, promotions and staffing costs needed to operate the event. Staff believes that for a minimal investment, the two proposed races would provide an excellent community recreational opportunity. Staff would recommend the two-day event over the one-day event, since it would likely generate more overnight stays in Palm Desert. The total investment from the City would be $1,450.00 per two-day event. Staff does not have funds available to accommodate this request, but should the Commission recommend approval of this sponsorship; staff will forward the recommendation to the City Council for funding. Therefore, staff recommends that the Parks and Recreation Commission recommend approval of funding to the City Council to provide sponsorship of the proposed rally races, in the amount not to exceed $3,000. /bg • � • ••�•' •.•_•• pc-cSiVISD DESERT RECREATION DISTRICT hui3 0 4 ZVI emmasolg July 30, 2010 Mr. Ryan Stendell City of Palm Desert 73510 Fred Waring Drive Palm Desert, CA 92260 VIA MAIL Dear Ryan: Enclosed please find the final Rally Race proposal that we would like to present to Council for approval. The outline is almost identical to the June one, but outlines that we will hold one rally race at each proposed location. Please let me know if there is anything else you need from me, and if you need me to attend the council meeting. I will be on vacation from August 14th—August 22nd, 2010. Thank you for all your assistance in helping me bring this matter to council in a timely manner. Sincerely, Tatiana Hinkle Recreation Supervisor /th Enclosure: Rally Race Program Outline 45-305 Oasis Street,Indio,CA 92201 •Tel:760.347.3484• Fax:760.347.4660 www.desertrecreationdistrict.ca.gov • Oar • DESERT RECREATION DISTRICT PALM DESERT RALLY RACES FOR SOAP BOX DERBY OF THE DESERT Proposal created by: Tatiana Hinkle June 7, 2010 PROGRAM INFORMATION/OBJECTIVE/VISION/GOALS Soap Box Derby cars are gravity powered race-cars that local community children assemble and race. Although children should assemble the car by themselves, parents participate in every step, encouraging their children, offering advice and tools, helping them through the inspections and cheering them on at the races. Children build cars from a kit. The entire process culminates in race day, where kids roll to the finish line in hopes of securing a coveted spot at the All American Soap Box Derby (AASBD) in Akron, Ohio. The AASBD was recently included in USA Today's list of the Top 10 great places to find true Americana (along with Indianapolis 500, Grand Ole Opry and the Tournament of Roses.) There are only two ways to get to the AASBD. One way is to win a local race, and the second way is to accumulate enough points by attending rally races. Although a local race may only be attended by children in a local geographical area (our race includes all of Riverside County), rally races can be attended not only by local families, but by anyone trying to gain points to get to AASBD. Rally races attract racers from across the country. The goals of the Soap Box Derby have not changed much since it started in 1934. It teaches basic skills in work ethics, the positive value of competition and perseverance. PROGRAM SPECIFICS Race Directors—Tatiana Hinkle and Manny Marrujo from Desert Recreation District. Location I — Gateway Drive in Palm Desert. Gateway was specifically chosen because of it's great off freeway location in close proximity to lodging, food and entertainment for out-of-town racing families and because it is a very quiet street with easy other access options, making it very minimally disruptive for residents for street closure. Location II — Cortesia Way in Palm Desert Cortesia Way was selected for a second location because it is a quiet street, with very minimal access by other streets, alleys or businesses. This street has an "S" curve, which would make for a more interesting track for racers and could be closed with minimal signage. There is currently mainly open dirt lots surrounding this site and the only developed sites in the vicinity are not completed yet. Since this street is a two lane street, it also needs less hay bales for racer protection, which additionally cuts some costs. Event Title — Soap Box Derby of the Desert Rally Races 7 Ages of Participants: Stock Division —8-13 years old Super Stock Division — 10 — 17 years old Masters Division — 10 — 17 years old Dates— Continuing annual event Fall Race —Schedule for November 6/7, 2010, on Gateway Drive. Spring Race— Schedule for February 26/27, 2011, on Cortesia Way. EVENT OUTLINE Rally races: For the 17th Annual race, we would like to expand our rally races to two each year. These rally races would give opportunities for local racing children to "practice" their techniques and skills prior to the main race day. Rally races are also promoted through AASBD and the California Family Soap Box Derby Association (CFSBDA) and are open to racers from any other area. Due to our favorable local climate, our local rally races will entice racing families from out of the area that are normally unable to race during cold times of the year. These rally races will bring additional tourism revenue to the city that hosts it, as well as expand the reach and interest for our local race with other Riverside County residents and sponsors. These race dates have also specifically been selected because they do not conflict with any other rally dates. Other Southern California rally races during this time of year normally see approximately 40 race families attend from other areas. These families will race both days and utilize local hotels and restaurants during their stay. We have specifically chosen Palm Desert as a prime rally race location because Gateway and Cortesia are quiet streets close to Freeway access, hotels and food options. On race days, street will be closed from 6am— race finish time (approximately 5pm). City will sweep street that morning prior to race set up time and provide street closure during the race times. DRD will provide enough people all day to monitor closure and direct traffic needing access to area. Race safety is always a priority, and race will be conducted utilizing all safety measures outlined by AASBD and adhered to in our local annual race. EXPENSES/RESOURCES/PROMOTION Projected Costs: The following budget has been proposed for the rally race. City of Palm Desert expenses (per rally race): Franchise Fee for weekend race—3 divisions— Cost covered by City One day race —Two races in one day- $575 Weekend race — First day two races, second day one race - $950 Sweep street, close street— Cost covered by City 3 Desert Recreation District expenses (per rally race): Equipment rental to operate race - $1,000 — Paid for by DRD Awards, car parts, volunteer meals, etc. - $750 — Paid for by DRD Promotion of rally race - $450— Paid for by DRD Staff Costs (approx. 40 staff/volunteers)to run race— Cost covered by DRD Promotion Event will be prominently featured in DRD Catalog, which is mailed to all District residents and Soap Box Derby direct mail information is submitted to all current and previous local racers. News media coverage was extremely good last year, and with press release generation, we expect ongoing strong media coverage from our local media. Assistance from Palm Desert to promote event through their website and media contacts will also help generate additional promotion sources. Advertising is done in conjunction with AASBD and CFSBDA to reach racers trying to get race points. Website listings, direct email and flyers are distributed to racing families across the United States so they can plan their calendar for attending rally races. BENEFITS OF PARTICIPATING IN THE PROGRAM • Parents and children working together to build and race cars. • Children from across Valley come together to participate. • Rally races attract out-of-town tourism. • Program provides valuable skills for children in various areas: Work ethic, problem solving, perseverance, competition, science of aerodynamics and mechanics. • Life enriching community event attracts wide spread media coverage. OUTCOME MEASUREMENTS Desert Recreation District would like to see this event, which truly enriches the lives and relationships of participating families, grow over time. Growth of this event is contingent on community support in both time and dollars. This event takes a large amount of time and man power, and we would like to see more families benefit from this effort each year. 4 2010 Rally Race Participants —23 2011 Goal —40 2012 Goal — 55 2013 Goal — 70 Outcome measurements will include the following: Increase in # of racers over previous year Increase in # of spectators over previous year Increase in #of event/car sponsors Quality of overall event— gauged by survey of participants. 5 NN� M --'�'�'`s CITY OF PALM DESERT 4,11t PARKS AND RECREATION Ari 94,tt- o�� STAFF REPORT � To: Parks and Recreation Commission From: Ryan Stendell, Senior Management Analyst Date: September 7, 2010 Subject: Aquatic Center Update Aquatic Center Construction Bid Opening—August 31, 2010 The contract documents for the construction of the Aquatic Center were very specific in order to allow for a Memorial Day 2011 grand opening. The plan holders list consisted of 34 potential bidders. Staff was hopeful that this would yield a very competitive construction cost. Bids were opened on August 31, 2010, with the lowest bid coming in at $7.6 million from ASR Contractors. The request for award will be taken to City Council at meeting of September 9, 2010. Aquatic Center Operations Study—Final Report The City Council at its meeting of August 26, 2010, reviewed the final report of the Aquatic Center Operations Study that was presented to the Commission at the last meeting. After a presentation by the report's creator, the Council generally agreed that it would be best to not make any decisions regarding the recommendations of the report until an operator is selected. The Council did have discussions regarding the importance of the concessions operations and its importance to the success of the Aquatic Center. The Council agreed that it would be nice to be able to have lunch in the park while not having to enter the Aquatic Center. The concessions booth was designed with a service window to the park and the desires of the Council will be communicated to the proposed operators. The request for proposals for the operations of the Aquatic Center will go out in the month of September. Staff is anticipating negotiating with the most qualified proposer during the fall and awarding the contract at the beginning of 2011. /bg NN� M --'�'�'`s CITY OF PALM DESERT 4,11t _•c�f. @ PARKS AND RECREATION _ .4 S 99arasso�t STAFF REPORT �=97`3" To: Parks and Recreation Commission From: Ryan Stendell, Senior Management Analyst Date: September 7, 2010 Subject: Dog Park Water Usage In the past, the use of water toys, hoses, and sprinklers in dog parks have presented staff with management challenges. The most recent discussion was related to the use of hoses at the University Dog Park. This lead to a community meeting that resulted in the installation of a timed water faucet with a three foot hose in gravel pit. This solution seemed to be fair to all concerned and staff received thanks from various users who attended the dog park user's group meeting. During the week of August 9, 2010, staff was alerted to a morning group of dog park users that had disconnected the three foot hose and installed a long hose with a sprinkler. In addition, the timed faucet had been bypassed with a string that held the water in the open position. Staff visited the site on Monday, August 16, 2010, to see the alteration and encountered Ms. Sheila Benson and Mr. and Mrs. Dave Eppleheimer. Staff explained to them our tier water rates constraints and the muddy conditions left by prolonged water use. Staff asked the users to put their request to use sprinklers in writing in order to move it forward. The attached email, which lists the names of six users that wish to utilize the hose/sprinkler system in order to cool off the dogs when the temperature reaches 85 degrees, was received on Monday, August 16, 2010. After further review of the request, staff cannot recommend approval of open water use due to the increased water costs and additional maintenance. At this time, staff has neither the funds nor the manpower to accommodate the request. Therefore, staff recommends that the Parks and Recreation Commission deny this request. /bg Gonzalez, Bertha From: Stendell, Ryan Sent: Wednesday, August 25, 2010 3:44 PM To: Gonzalez, Bertha Subject: FW: [NEWSENDER] -water use at the University dog park Bertha the email below is to be attached to the Dog Park Water Use report. From: Knight, Spencer Sent: Monday, August 16, 2010 1:00 PM To: SkeeberB benson Cc: Greenwood, Mark; Stendell, Ryan Subject: RE: [NEWSENDER] - water use at the University dog park Sheila: I am in receipt of your e-mail and will bring it to the Public Works Department Management meeting tomorrow to start the review process for your requests. Either Ryan Stendell or I will keep you informed as things develop. If you have any future concerns or questions please contact either Ryan or me.Thank you for your kind words and interest in the City's Dog Park facilities. Regards, q, SACAICVZ `i\Pti9 Landscape Manager City of Palm Desert 73510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611 ext. 454 From: SkeeberB benson [mailto:skeeberb@gmail.com] Sent: Monday, August 16, 2010 12:49 PM To: Knight, Spencer Subject: [NEWSENDER] - water use at the University dog park To the City of Palm Desert and Spencer Knight This letter is in concern of the University Dog Park, and it's users. First let me mention how much we dog owners appreciate the city providing this facility. As a daily users of this park, we would like to ask for your consideration in letting us use a sprinkler to keep the dogs cooled off while they are playing at this park. When the temps. rise to 85 and above it become unbearable for the dogs, and they become overheated. We do appreciate the modifications you made earlier with the hose, but is just isn't adequate in keeping the dogs cooled off. We would only ask for the sprinkler to be used during the hot summer months when the temps. are 85 and above. 1 We would also appreciate your consideration in adding more shade trees by the bench's as well. Thankyou Sheila Benson Dave & Tricia Eppelheimer Jack Srebnik Ellen Spencer Carol Luber 2 NN� M --'�'�'`s CITY OF PALM DESERT 4,11t _•c�f. @ PARKS AND RECREATION _ .4 S 99arasso�t STAFF REPORT �=97`3" To: Parks and Recreation Commission From: Ryan Stendell, Senior Management Analyst Date: September 7, 2010 Subject: Skate Park Bicycle Hours Update At the previous meeting, staff indicated that additional hours had been given to the BMX riders in the Skate Park. After several weeks of strong ridership, the BMX riders have made a second request for additional evening hours. After further review of the current schedule, staff offered an additional full day of BMX hours (Tuesdays). Staff has noted to the riders that these hours will be held (Sunday: 8 a.m. to 12 p.m., Tuesday: All Day, and Wednesdays: 2 p.m. to 9 p.m.) for several months in order to review ridership numbers prior to making further adjustments. Staff has researched similar facilities throughout Southern California and has found that many parks utilize an alternating day scenario (i.e. Monday: BMX, Tuesday: Skate, Wednesday: BMX, Thursday: Skate, etc.). Staff believes that if ridership and popularity continue at positive levels this type of model should be implemented. Staff will continue to update the Commission on the operations of the Skate Park. /bg CITY OF PALM DESERT 7.11'1. -� PARKS AND RECREATION . sf'�::r' STAFF REPORT ea a�No To: Parks and Recreation Commission From: Ryan Stendell, Senior Management Analyst Date: September 7, 2010 Subject: Dogs Prohibited Trail Signs Due to previous vandalism of the trail signs, staff has attempted to design a cost effective, vandal proof sign. Because the trail head on Painters Path, west of the Desert Crossings Shopping Center, is one of our most popular locations, staff has installed a 'Dogs Prohibited' sign (picture attached) on a trial basis. Staff believes it will be a good indicator of the sign's durability. The sign will remain in place for 30 days. If it proves to be durable, additional signs will be installed at the required locations. Staff will continue to update the Commission on trail signs at future meetings. /bg ) • .._ _. .. . t .." • 1P'., t . .P. 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AtAi$ . , DESERT RECREATION DISTRICT Date: 08/31/2010 To: City of Palm Desert Recreation Commission From: Jeff Ronci Subject: Recreation Commission Meeting Submitted Information CC: Recreation Commission: Attached for your reference are the August participation statistics for Recreation Programs provided by the Desert Recreation District to the City of Palm Desert and residents. August is usually light regarding participation due largely to the hot temperatures making it difficult to hold programs outside. This is also the time when families take advantage of that last opportunity for a final out of town trip before school starts up again. The camps are finishing up or have finished for the summer and the Desert Recreation District is gearing up for New Programs starting in the fall and the return of the After school programs. Included for your reference is the Activity Block Schedule for the Palm Desert detailing use of the Palm Desert Facilities Monday— Friday of each week. Keep in mind that this is a schedule of ongoing programs and does not include special events, one time activities and programs, or Youth Sports Leagues. Finally a comparison was conducted of Recreation opportunities available to each of the cities serviced by the Desert Recreation District. The source of the data was compiled from the Fall Winter Catalog published by the Desert Recreation District. By comparison the Desert Recreation District offers 51 Programming opportunities in the city of Palm Desert. Those programs are well diversified including relatively equal opportunities for all areas of Recreation as referenced in the Program Diversity Graph. It should be noted that there are numerous opportunities for additional programming and the Desert Recreation District is continually exploring new and exciting programs to bring to Palm Desert. _... _ $ d 1.61 EF RU cililia lull b � � Blagm SeQ g E ~ N U 1 ill O.y E a_. .._ e E U w ca N g Jrrvor" III � 111, 4 oR O d ON �N $ E mi soi U Ili! ill! : =lit g ! 1 ji 'CnrvomH O LL g b e ' IIiIIiN , jill t. �Ej E +p � m O din #3 S sn U4 oroor8 := [ C o. iyyy C .. Dpy e f3 U >N G'N _mom - !IIIIIIC� O W F_ $ _if 4,1 onoE .y� g .. a a it*Z�+ s m d MN1b tea.gg * it N pi *p N � �.la..E alY i 3 3 E E E EEE EE $ EE E g a € a ¢ HIM gc2 Ntilmwm $rhIi m8m il tj! )' 1. rE 1 S - Igg • nbrtjYi } ifti za/ 37,;/;ii2Ra a 54 41 . i! sofr W_58 $ Ig 3 438 _ _ Ep c Z 3 NH1NfH in i'-3uZ�in3i3 fa'2rr F $ ".!ill S g m!Jhi1i?Hhiii G Hai M 4 1 & Hai f € 3 I a 2 W F,'E r^m O O�R O O-O ry ii-R ry N" r^N E m r^O e m � b 11�� tV n r 1� Desert Recreation District Monthly Statistics Summary Report Template Month: Aug-10 Enrollment I#of Classes I Participation In Collected 'Participation I 'Activity Registrations-From RecTrec (Facility Use-Hourly Headcounts I Afferschooi Clubhouse Gym 3122 Ayurvedic Life Coaching 0 Racquet Ball#1 422 Ballet for Children Racquet Ball#2 397 Ballet Jazz 0 Track Ballroom Dancing Weight Room 2733 Basketball 0 6674 Belly Dancing 0 Buddy N Me 0 I Participation 1$$Collected I #RES. Camp Off The Hook 0 (Rentals Cardio Kick Boxing 0 Facility Rentals 0 $0 0 Dance Play&Pretend 0 Field Rentals 100 4 Desert Tumbleweeds 0 Pavillion Rentals 200 2 Drawing 0 300 $ - 6 Guitar Advanced 0 Guitar Beginning 23 4 92 Title I Staff Hours I Attendance Guitar Jam 3 4 12 'Events Gymnastics 0 1 Karate 15 8 120 2 Kid Zone 0 3 LII Kicker Soccer 0 4 Meditation 0 5 Mommy&Me 0 6 Painting 0 7 PE for Homeschool 0 8 Ping Pong 15 8 120 9 Pottery In the Park 0 10 Prog.Line Dancing 0 11 Rock band Teen Night 0 12 Rock&Blues 0 13 Salsa Aerobics 8 8 64 14 Silver Sneakers 0 15 Camp 23 30 690 16 Tel Chi 0 17 Tiny Tots T/Th 0 18 Tiny Tots MWF 13 t2 156 19 Urban Art 0 20 Winter Camp 0 Winter Weigh-In 0 Title I Staff Hours I Attendance Womens Self Defense 0 'Support Activities&Appearances Yoga 1 day 0 1 Yoga 2 days 2 Yoga Walk in 0 3 Zumba 0 4 Salsa Aerobics walk in 12 1 12 5 Swing&Salsa 6 O 7 O 8 O 9 O 10 $0.00 11 12 (Number Sold ASS Collected 13 'Membership Sales 14 Resident Membership 157 15 District Membership 9 16 Non District Membership 4 17 Desert Willow Membership 66 18 Skate park Membership 65 19 301 $0.00 20 Walk In fee 174 Klassen, Rachelle To: Stendell, Ryan Subject: RE: [NEWSENDER] - Resignation From: Barbara Schukart [mailto:bschukart@dc.rr.com] Sent: Saturday, July 24, 2010 5:34 PM To: Stendell, Ryan; hiphill@mac.com; michael@dsfte.org; dashndash@earthlink.net; jdawson@dc.rr.com; RGUYER5291@aol.com; Debbihall99@hotmail.com; pdanteater@yahoo.com; Niemczak, Jay Cc: rspiegel@ci.palm-desert.ca.us Subject: [NEWSENDER] - Resignation Friends; It is with a heavy heart that I now tender my resignation from the Palm Desert Parks Commission. COD,not unlike our local school districts,has suffered from a lack of state funding and must make cuts, including my position. My last day was June 30,and I am actively searching and applying for positions daily. My search will, in all likelihood,take me from Palm Desert. I have very much enjoyed my participation with the Commission and have been privileged to come to know you as friends and colleagues. My cell remains the same: (760)219-5164,and my new email address is bschukart@dc.rr.com. I hope we can stay in touch. Warmest regards, Terry 1 Stendell, Ryan From: K Housken [pdanteater@yahoo.com] Sent: Tuesday,August 17, 2010 3:33 PM To: Stendell, Ryan Subject: Re: August Inspection Ok, call me clueless. I cannot write directly on form and don't want to waste paper printing and faxing....so.... Parks - University-both dog and east. Date- Friday, August 13, 2010 Time-— 10:00 a.m. All quiet at both parks. Only Amb. Ed restocking doggie bags. Dog park shows usual wear on grass, otherwise both parks are fine. From: "rstendell@cityofpalmdesert.org" <rstendell@cityofpalmdesert.org> To: pdanteater@yahoo.com Sent: Tue, August 17, 2010 1:42:02 PM Subject: RE: August Inspection Here you go. Ryan From: K Housken [mailto:pdanteater@yahoo.com] Sent: Tuesday, August 17, 2010 11:46 AM To: Stendell, Ryan Subject: August Inspection Ryan, Unable to figure out how to pull and save single page from Adobe doc. Can you em me your new version of park inspection form? Thanks, Kim CITY OF PALM DESERT PARKS & RECREATION PARK INSPECTION CHECKLIST 1) X_ Ironwood/Haystack 6) University Parks (Dog & East) 2) Homme-Adams/Cahuilla Park 7) Magnesia Falls City Park (PDMS) 3) Joe Mann Park 8) Washington Charter Park 4) Palm Desert Soccer Park 9) Civic Center Park 5) Palma Village Park 10) _ Freedom Park Commissioner: Randy Guyer Date of Inspection: 7-12-10 Day of Week: Sunday Time: 9:30 an Item to be checked Deficiency Date (Use Inspection Action Form to record a brief description of the problem) N/A OK Noted Correctet A. Grounds 1. Is seneral overall a..�arance of the Park satisfacto ? _ X 2. Grounds clean? X 3• Broken .lass,debris? X B. Restrooms 1. Is general overall appearance of the restrooms satisfactory? X 2. Interiors clean? X 3• Broken glass,debris? X 4. Ad=••uate su&•lies? X C. Tot Lot 1. Is general appearance of the Tot Lot satisfactory? X 2. Equipment missing or broken? X 3. Surface clean? X 4. Tot Lot benches in satisfacto condition? X D. Picnic Areas, including Pavilions/Shelters/Grills 1. Is general appearance of the Picnic Area satisfactory? X 2. Broken tables,benches? X 3. Graffiti? X E. Tennis Courts 1• Is overall appearance of the Tennis Courts satisfactory? 2. Equipment missing or broken? 3. Courts dean? F. Volleyball Courts 1. Is overall appearance of the Volleyball Courts satisfactory? 2. Equipment missing or broken? .00 el 1.-) a to D V. f f\ ...'t LI- A Z .. M i y 3 1 r O N i �r VO4 cc i 'o er- o. Q 3 3 Al L , z 0 d s cc �'' 0 ? 3 r cv W z oi ° 4 O y v -" 4 w — c, J a) co a 0 \ce ,� f o p ` o 40 o I c r p N c .e w oo •v coo V 3 9' G a O a r o- CD ili a 0. - c� N _ �i +, Co b"' ,. C Q. s ( c" ate — Q g 1 0, ^, , `� fb��i r --r 7 a) co D 2 `- . ixU, O '0 o U. O.. v Z ch ow O N I- w ( 2 CI. y 1. Z ' U > 3-1 Ce W V v_' a) LLI Z v - o CO O v 4 C) ▪ NOM U) c 13 E .a co a) a O a 4== L1. C.) O z • O o 1 a) • ~ a)C3 `Q N Ce Co c Wc o Y hi a Q 0 ra o ai � � � � o c CO a n v � *4.\-\, Hg t i ,+ CO e ``' lyS4,"• I 41111.. 2 'd LLO2-S1'C (O9L) tysea Ja2oa Gonzalez, Bertha Subject: FW: [SPAM]-Parkinspectionform From: RANDY GUYER Irguyer5291 @verizon.netl Sent:Tuesday,August 31, 2010 7:41 AM To: Stendell, Ryan Subject: 'SPAM] -Parklnspectionfonn CITY OF PALM DESERT PARKS& RECREATION PARK INSPECTION CHECKLIST 1) X Ironwood/Haystack 6) i University Parks (Dog& East) 2) Hoinme-Adams/Cahuilla Park 7) Magnesia Falls City Park (PDMS) 3) Joe Mann Park 8) Washington Charter Park 4) Palm Desert Soccer Park 9) Chic Center Park 5) Palma Village Park 10) __ Freedom Park Commissioner: Randy Guyer Date of Inspection: 7-12-10 Day of Week: Sunday Time: 9:30 am Item to be checked (Use Inspection Action Form to record a brief description of the problem) N/A OK Deficiency Noted Date Corrected A. Grounds 1.Is general overall appearance of the Park satisfactory? x 2.Grounds clean? x 3.Broken glass,debris? x B. Restrooms 1.Is general overall appearance of the restrooms satisfactory? x t 2.Interiors clean? x 3.Broken glass, debris? x 4.Adequate supplies? x C. Tot Lot 1.Is general appearance of the Tot Lot satisfactory? x 2.Equipment missing or broken? x 3.Surface clean? x 4.Tot Lot benches in satisfactory condition? x D. Picnic Areas, including Pavilions/Shelters/Grills l.Is general appearance of the Picnic Area satisfactory? x 2.Broken tables, benches? x 3.Grafliti? x E. Tennis Courts 1.Is overall appearance of the Tennis Courts satisfactory? 2.Equipment missing or broken? 3.Courts clean? F. Volleyball Courts 1.Is overall appearance of the Volleyball Courts satisfactory? 2.Equipment missing or broken? 3.Courts clean? G. Baseball Fields 1.Is general overall appearance of the Baseball Fields satisfactory? 2.Equipment missing or broken? 3.Fields clean? H. Basketball Court 1.1s general overall appearance of the Basketball Court satisfactory? 2.Equipment missing or broken? 3.Courts clean? 2 I. Dog Park 1.Is general overall appearance of the Dog Park satisfactory? 2.Equipment missing or broken? 3.Turf areas clean? J. Soccer Fields l.ls general overall appearance of the Soccer Fields satisfactory? 2.Equipment missing or broken? 3.Fields clean? K. Skate Park 1.Is general overall appearance of the Skate Park satisfactory? 2.Equipment missing or broken? 3.Concrete and ramps clean? L. Miscellaneous l.Uther (Please describe): Two pine trees on the Ha)stack Drip e appear to be in bad health and may need to be removed. What is the current status of the abandoned well station on the south side of Ironwood Park? M. Suggestions/Recommendations Park is in great shape.Turf looks good,with the exception of the grass at the entrance by the "concrete coffins". 3