Loading...
HomeMy WebLinkAbout2020-02-13 PRC Adjourned Regular Meeting Agenda Packet *• CITY OF PALM DESERT C PARKS AND RECREATION COMMISSION Imo H POSTED AGENDA 6 '•:°' n��° Thursday, February 13, 2020— 8:30 a.m. i9.73 Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes, unless additional time is authorized by the Commission. IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, JANUARY 07, 2020. Rec: Approve as presented Action: V. NEW BUSINESS NONE VI. CONTINUED BUSINESS A. COMMISSIONER ASSIGNMENTS FOR PARK AMBASSADOR PRGM B. AQUATIC CENTER ENHANCEMENT SUBCOMMITTEE UPDATE POSTED AGENDA PARKS AND RECREATION COMMISSION FEBRUARY 13, 2020 VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PICKLEBALL UPDATE - Presentation by Staff B. SPECIAL EVENTS PARTICIPATION UPDATE & FUTURE OPPORTUNITIES — SPRING CONCERT SERIES C. FAMILY YMCA OF THE DESERT D. DESERT RECREATION DISTRICT - Program Updates - Facilities Use - First Tee E. FRIENDS OF THE DESERT MOUNTAINS IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission w.. sosted on the City Hall bulletin board not less than 72 hours prior to the meeting. Da -• is 7th day of February 2020. Aminsintime Angie Marron, Recording Secretary 2 CITY OF PALM DESERT PRELIMINARY MINUTES Sin PARKS AND RECREATION COMMISSION v ry�• REGULAR MEETING �; Fyof�f,f•• TUESDAY, JANUARY 07, 2020 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Van G. Tanner convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Paul Murphy Paula Simonds, YMCA of the Desert Vice Chair Randy Guyer Commissioner Gerald Dawson Commissioner Kim Housken Commissioner Mary Helen Kelly Commissioner Mike Hardin Commissioner Van Tanner Ex-Officio Members: Kevin Kalman, Desert Recreation District Also Present: Lauri Aylaian, City Manager Ryan Stendell, Director of Community Development Jennifer Nelson, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert/Aquatic Center Brenda Nutcher, Desert Recreation District Tammy Martin, Friends of the Desert Mountains 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07, 2020 III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, NOVEMBER 05, 2019 Rec: Approve as presented Upon a motion by Commissioner Housken, second by Commissioner Guyer, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Consent Calendar was approved as presented with a correction request by Commissioner Housken on page (4). V. NEW BUSINESS A. ELECTION OF OFFICERS Vice Chair Kelly made a motion to elect Commissioner Murphy as Chair, second by Commissioner Guyer. Commissioner Murphy made a motion to elect Commissioner Guyer as Vice Chair, second by Chair Tanner, and carried by a 7-0 vote of the Commission (AYES: Kelly, Hardin, Guyer, Housken, Dawson, Tanner, Murphy; NOES: None; ABSENT: None) B. 2020 COMMISSION MEETING SCHEDULE Jennifer Nelson commented on the current bi-monthly set schedule, and left the option open to the Commission on whether or not to continue with the same plan. Ryan Stendell reiterated on the previous schedule that the Commission had agreed to, with the observation that the Commission could meet monthly if needed. Mr. Stendell also stated that there will be a point where monthly meetings will become prominent when goals for the North Sphere Regional Park are set forth. The goal process for the fiscal year 20/21 budget cycle has also begun. Mr. Stendell recommends to move forward with the current schedule with options of meeting on a monthly basis as needed. Commissioner Tanner stated that there may be a concern the Commission is not meeting enough. Commissioner Tanner motions to meet every month with the exception that July and August remain dark. If there is not enough items for the agenda, Commissioner Tanner recommends that Ms. Nelson contact the Chair and advise on whether or not to meet for said date. Chair Murphy recommends not having meetings on Tuesdays that immediately follow holidays. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07, 2020 Upon a motion by Commissioner Tanner, second by Vice Chair Guyer, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Commission moves to meet every month, with the exception of July and August. C. ADOPT COMMUNITY SERVICE AWARD PROGRAM Jennifer Nelson stated that she is trying to get the Commission to be more involved and engage with the community. A copy of the program's details were provided to the Commission, along with application for nomination. The thought would be to reach out as a park ambassador and recognize efforts by peers. The recognition can take place at a Commission meeting or possibly at a City Council meeting. Ms. Nelson reminded the committee that this program is to get more people involved and recognize them, and the things they do for the parks and recreation community. Chair Murphy stated that Mary Helen Kelly is most qualified and appropriate for Commissioner Dawson's nomination. Commissioner Tanner seconds the nomination. Commissioner Kelly expressed her love for her City and she does what makes her happy. She feels that there is an abundance of people in Palm Desert that give just as much to the community. Ms. Kelly also stated that she has received many awards recognizing her contributions to the City, and is confident that there are many people who are just as deserving and extraordinary to be nominated. Sabby Jonathan recommends that this item be clarified and defined, more specifically the criteria for this nomination. Will there be a plaque displayed somewhere or just given to the individual, is there an expense involved; details need to be explained and established. Commissioner Kelly suggests that it should be a new program with a similar background as the Commission, and make it something exciting and fresh. Ms. Nelson requested that a nomination be made, whether to adopt the program or not. She has given the Commission some general guidelines for the program, and they can go over the specifics and details. Commissioner Dawson stated that he had submitted his nomination following the procedures. Ryan Stendell stated that first step is to agree to adopt the proposed program, make a recommendation to have City Council recognize it so that they are aware of it. Commissioner Kelly can be recognized in the meantime. Sabby Jonathan recommends adopting this item to present to City Council and move forward. Kevin Kalman suggested a few programs to consider for award criteria. Staff wants to acknowledge and recognize people who are contributing to the City. This award would be geared to those who are influencing the parks and recreation system. 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07, 2020 Chair Murphy asked if anyone on the Commission would be willing to participate and assist Ms. Nelson with the proposed program. Commissioner Tanner, Commissioner Housken, and Ex-Officio Kevin Kalman, agreed to assist Ms. Nelson in developing the sub-committee program. Upon a motion by Vice Chair Guyer, second by Commissioner Tanner, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Commission moves to move forward with the sub-committee and the development of the Community Service Award Program. D. COMMISSIONER ASSIGNMENT FOR PARK AMBASSADOR UPDATE PROGRAM Jennifer Nelson stated that the bylaws show the Commissioners should go out and take a look at the parks. This is where the discussion about being more involved and engaged comes into action. Ms. Nelson mentioned possibly picking an individual park and assigning it to a Commissioner, come back and report on it. Ms. Nelson formally needs the committee to vote or choose the assigning of the parks. Commissioner Kelly stated that the park ambassador should be something different. This program was previously implemented and the Commission would rotate parks, then it was dropped because someone else was hired. The Commission would like more clarity on the program. Staff stated that it is more of an outreach component. Commissioner Hardin suggests putting a calendar together and assign a park individually. Vice Chair Guyer stated the possibility of taking on the responsibility to visit a park and use the City app to report any issues. Commissioner Housken recognizes that all thirteen parks won't be covered in a month, however, she favors the idea of reporting on an individual park once a month. Commissioner Dawson suggested keeping things more fluid rather than assigning one specific person to a park. Mr. Dawson would like to report on three parks. Commissioner Kelly feels that each park is unique and each park has its strong points. It's nice to go out and get acquainted with them and see what they have to offer. 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07, 2020 Commissioner Tanner is willing to visit and critique parks, and also agrees with the rest of the Commission's decision. Mr. Tanner wants to make sure that the committee is recognized for their participation. Sabby Jonathan suggests defining the role of this committee and the assignment for park ambassador. Mr. Jonathan suggests rotating during season when certain parks get frequented more than others. Ryan Stendell gave a summary based on the remarks from the committee. Mr. Stendell feels that the Commission is requesting a rotational basis. Staff will put together a matrix, have multiple reports per month, and the ambassador program will be something different from the actual inspection report. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES NONE IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS Tammy Martin informed the committee that staff is seeing a huge increase of vandalism at the visitor center and trail heads. Huge warning signs are being put out. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:20 a.m. Angie Marron, Recording Secretary 5 • • • • • • • • • • •Alk• • • • � DESERT RECREATION DISTRICT Date: January 29, 2020 To: Kevin Kaman, General Manager From: Brenda Nutcher, Community Services Coordinator Subject: November Activity Numbers PD Gym and Fitness Center Member Scans 3510 Palm Desert Community Center Drop In/Daily Pass 338 • 3510 members utilized the gymnasium and fitness Total 3848 center facilities • 338 additional gym and fitness center users paid the Memberships Sold daily walk-in fee Fitness Pass 86 • 412 people registered for classes, camps and special Desert Willow 307 programs • 107 additional people paid to participate in classes on The First Tee 16 a drop-in basis Skate Park 57 • 307 Desert Willow Resident Cards issued Total 466 • Fitness Center Passes issued Activity Enrollments • 2 Community Center rentals for the month of Adaptive 18 November Music/Dance 31 Portola Community Center Health and Fitness 41 After School/Camp • 28 rental reservations PDCC/Reagan/Lincoln 221 • 79.50 hours of rental use Sports 47 Palm Desert Parks Tae Kwon Do 27 Tiny Tots 27 • 181 park reservations • 1302.25 hours of rental use Total 412 Palm Desert Skate Park Drop-in Class Participation Fitness 61 • 57 skate park memberships sold • 264 skaters used the park After school/camp 23 • 223 bikers used the park Pickleball/table tennis 385 Dance/music 6 Sports 17 Total 492 Palm Desert Community Center First Tee Golf Course Use We will be starting our partnership with the Palm Desert Driving Range 608 Library and offering the Sunday Sounds concert Series and 9-Hole Youth 56 Chef's Table in December. 9-Hole Adult 228 Lessons We will be closed for our annual maintenance week Misc. Usage 12 December 9, 2019 through December 15, 2019. We will be Total 904 painting, waxing and resurfacing the floors as well as installing the new equipment and deep cleaning of the entire building. Rentals by Location Civic Center Park 44 We had 21 children registered for Fall Camp with an Freedom Park 17 additional 8 for the daily drop in Fees Olsen Field 7 PD Soccer Park 113 We are planning Breakfast with Santa on December 7 at the PD Community Center 55 community center. We will be not only have breakfast but Portola Center 28 craft tables to decorate cookies, decorate ornaments, make Total 264 reindeer food and letters to Santa. Plenty of picture opportunities with Santa and the elves. Rentals by Facility Type Amphitheater 6 Football Field 14 Gymnasium 12 Multipurpose Room 71 Pavilion 26 Softball Field 14 Soccer Field 121 Total 264 Hours Rented by Location Civic Center Park 644.00 Freedom Park 134.00 Olsen Field 63.00 PD Soccer Park 461.25 PD Community Center 172.25 Portola Center 79.50 Total 1554.00 Hours Rented by Facility Type Amphitheater 104 Football Field 46 Gymnasium 36 Multipurpose Room 215.75 Pavilion 416 Softball Field 210 Soccer Field 526.25 1554.00 • • • • • • • • • • •Alk• • • • � DESERT RECREATION DISTRICT Date: January 29, 2020 To: Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: December Activity Numbers (reflect activity PD Gym and Fitness Center through December 29, 2019) Member Scans 2086 Drop In/Daily Pass 281 Palm Desert Community Center Total 2367 • 2086 members utilized the gymnasium and fitness center facilities Memberships Sold • 281 additional gym and fitness center users paid the Fitness Pass 85 daily walk-in fee • 343 people registered for classes, camps and special Desert Willow 232 programs The First Tee 28 • 63 additional people paid to participate in classes on Skate Park 41 a drop-in basis Total 386 • 232 Desert Willow Resident Cards issued Activity Enrollments • 85 Fitness Center Passes issued Ada ptive • 2 Community Center rentals for the month of Music/Dance 20 December Health and Fitness 29 After School/Camp Portola Community Center PDCC/Reaga n/Lincoln 212 • 27 rental reservations Sports 39 • 77 hours of rental use Tae Kwon Do 17 Palm Desert Parks Tiny Tots 26 • 193 park reservations Total 343 • 965 hours of rental use Drop-in Class Participation Palm Desert Skate Park Fitness 49 • 41 skate park memberships sold After school/camp 7 • 277 skaters used the park Pickleball/table tennis 224 • 319 bikers used the park Dance/music Sports 7 Total 287 Palm Desert Community Center First Tee Golf Course Use Driving Range 921 9-Hole Youth 59 We had 31 children registered for Winter Camp. They 9-Hole Adult 477 enjoyed sports, games, arts and crafts and cooking. Lessons Misc. Usage 51 We held our first Breakfast with Santa on December 7 at the Total 1508 community center. It was such a success.We had 29 children. We served pancakes, eggs, fruit, bagels, muffins, juice, hot coco and coffee. We had different stations where the Rentals by Location children could take photos with Santa, decorate ornaments, Civic Center Park 82 write their letters to Santa, make reindeer food and decorate Freedom Park 24 cookies. Everyone had a lot of fun with Santa and the elves. Olsen Field 3 PD Soccer Park 84 The new equipment was installed, and we received so many PD Community Center 53 compliments on the new weight room. Portola Center 27 Total 273 We are a little over one month from Senior Games and currently we have 714 participants registered.We will expect at least 500 more to enroll before the end of January. Rentals by Facility Type Amphitheater 2 The First Tee Football Field 10 Gymnasium 16 No Update Multipurpose Room 64 Pavilion 6 Softball Field 89 Soccer Field 86 Total 273 Hours Rented by Location Civic Center Park 527.50 Freedom Park 201 Olsen Field 27 PD Soccer Park 209.50 PD Community Center 149.50 Portola Center 77 Total 1191.50 Hours Rented by Facility Type Amphitheater 32 Football Field 21 Gymnasium 52.50 Multipurpose Room 174 Pavilion 96 Softball Field 577 Soccer Field 239.5 1191.50 • • • • • • • • • • •Alk• • • • � DESERT RECREATION DISTRICT Date: January 29, 2020 To: Kevin Kalman, general Manager From: Brenda Nutcher, Community Services Coordinator Subject: January Activity Numbers (reflect activity PD Gym and Fitness Center through January 28, 2020) Member Scans 3884 Drop In/Daily Pass 373 Palm Desert Community Center Total 4257 • 3884 members utilized the gymnasium and fitness center facilities Memberships Sold • 373 additional gym and fitness center users paid the Fitness Pass 159 daily walk-in fee • 471 people registered for classes, camps and special Desert Willow 374 programs The First Tee 66 • 110 additional people paid to participate in classes on Skate Park 75 a drop-in basis Total 674 • 374 Desert Willow Resident Cards issued Activity Enrollments • 159 Fitness Center Passes issued • 0 Community Center rentals for the month of January Adaptive 6 Music/Dance 66 Portola Community Center Health and Fitness 48 • 67 rental reservations After School/Camp PDCC/Reagan/Lincoln 194 • 121 hours of rental use Sports 112 Palm Desert Parks Tae Kwon Do 19 • 235 park reservations Tiny Tots 26 • 1231.5 hours of rental use Total 471 Palm Desert Skate Park Drop-in Class Participation • 75 skate park memberships sold Fitness 60 • 269 skaters used the park After school/camp 13 • 321 bikers used the park Pickleball/table tennis 429 Dance/music 28 Sports 9 Total 539 Palm Desert Community Center First Tee Golf Course Use Driving Range 1728 We are one week out from Senior Games and currently we 9-Hole Youth 71 have 1041 participants registered. We will expect at least 50 9-Hole Adult 955 more to enroll before the games begin. Lessons Misc. Usage 6 February 29 we will be offering the Dare to Prepare Teen Total 2760 Driving Program. We typically have between 60 and 100 guests participate in the program. Rentals by Location We will be starting a few new classes in the next couple of Civic Center Park 98 months. We will be offering a Beach Volleyball program for Freedom Park 11 teens. We are also starting a new Hip Hop Fitness program Olsen Field 3 two mornings a week,Zumba and a new tap dance class.The PD Soccer Park 123 center's schedule is full. PD Community Center 61 Portola Center 67 The K9 Scent program has taking off and we currently have Total 363 seven doggies enrolled. January 25, 2020, we had our Second Annual Youth Tennis Rentals by Facility Type tournament. We had a total of 47 children register, several Amphitheater 2 special guests: Larry S, Head Coach from CVHS and Tony C, Football Field 9 NET Generation Representative and 4 members of the COD Gymnasium 19 lady tennis team! The COD ladies did a 7-minute demo and Multipurpose Room 109 the children were is awe of their speed and technique. Pavilion 18 Softball Field 78 The First Tee Soccer Field 128 No Update Total 363 Hours Rented by Location Civic Center Park 567 Freedom Park 23 Olsen Field 22 PD Soccer Park 618.50 PD Community Center 137.5 Portola Center 121 Total 1489 Hours Rented by Facility Type Amphitheater 32 Football Field 18 Gymnasium 54 Multipurpose Room 204.5 Pavilion 161 Softball Field 374 Soccer Field 645.5 1489