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HomeMy WebLinkAbout2021-05-04 PRC Regular Meeting Agenda Packet .� CITY OF PALM DESERT / II PARKS AND RECREATION COMMISSION b ' : h ' POSTED AGENDA a£N° v (VIRTUAL MEETING) NNu.N.. Tuesday, May 04, 2021 — 8:30 a.m. Palm Desert, California 92260 I. CALL TO ORDER II. ROLL CALL III. ORAL COMMUNICATIONS Note: In consideration of the current Coronavirus/COVID-19 Pandemic and pursuant to the Governor's Executive Orders, Commissioners may participate via teleconference/Virtual Meeting. Any person wishing to discuss any item not otherwise on the agenda has the following option for public participation: Public comment may be received by email from the time the agenda is posted up until one (1) hour prior to the posted time of meeting convening. Emails received will be printed and distributed for the record prior to the meeting. If the sender so request they will be read into the record at the meeting not to exceed (3) minutes in length. Email:jnelson©cityofpalmdesert.org Because the Brown Act does not allow the Parks & Recreation Commission to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future Parks & Recreation Commission meeting IV. CONSENT CALENDAR A. MINUTES OF THE PARKS AND RECREATION COMMISSION MEETING OF TUESDAY, MARCH 02, 2021. Rec: Approve as presented Action: POSTED AGENDA PARKS AND RECREATION COMMISSION MAY 04, 2021 V. NEW BUSINESS A. MEMORIALIZING THE LATE COACH PAUL THOMPSON AT HOVLEY SOCCER PARK REC: By Minute Motion, approve staff recommendation to coordinate with the Palm Desert Youth Soccer Association at an upcoming event and replace/install a concrete bench near Field Five with inscription to read as follows: COACH PAUL THOMPSON ALWAYS IN THE GAME B. CIVIC CENTER DOG PARK SHADE STRUCTURE REPLACEMENT REC: By Minute Motion, select and approve one of two options for replacing shade structure at Civic Center Dog Park. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. JOHN MARMAN BRIDGE DEDICATION VIDEO B. PARK AMBASSADOR UPDATE REPORT - Chair Guyer: Fox Hiking Park - Commissioner Tanner: Hovley Soccer Park & Homme/Adams Park - Commissioner Murphy: Joe Mann Park - Commissioner Dawson: Civic Center Park - Commissioner Hardin: Palma Village Park C. PARK USE REPORT — (Randy Chavez and Jennifer Nelson) - Follow up to park ambassador requests/questions - Monarch Butterfly Garden at Civic Center D. PALM DESERT AQUATIC CENTER E. FAMILY YMCA OF THE DESERT F. DESERT RECREATION DISTRICT 2 POSTED AGENDA PARKS AND RECREATION COMMISSION MAY 04, 2021 - Program Updates - Facilities Use - First Tee G. FRIENDS OF THE DESERT MOUNTAINS IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 30th day of April 2021. Angie Marron, Recording Secretary 3 CITY OF PALM DESERT 4114•'�� ��•: PRELIMINARY MINUTES I /4 PARKS AND RECREATION COMMISSION p• I,I� VIRTUAL MEETING .•. TUESDAY, MARCH 02, 2021 — 8:30 a.m. I. CALL TO ORDER Chair Guyer convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Randy Guyer Commissioner Mike Hardin Vice Chair Kim Housken Commissioner Gerald Dawson Commissioner Paul B. Murphy Kevin Kalman, Desert Recreation District Commissioner Mary Helen Kelly Commissioner Van Tanner Ex-Officio Members: Paula Simonds, YMCA of the Desert Also Present: Todd Hileman, City Manager Andy Firestine, Assistant City Manager Ryan Stendell, Director of Community Development Jennifer Nelson, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert/Aquatic Center Brenda Nutcher, Desert Recreation District Teal Guion, Desert Recreation District— First Tee Tammy Martin, Friends of the Desert Mountains Julia Schumacher, Palm Desert Library III. ORAL COMMUNICATIONS 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 02, 2021 None IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, FEBRUARY 02, 2021 Rec: Approve as presented Upon a motion by Commissioner Murphy, second by Chair Guyer, carried by a 5- 0-2 vote of the Commission, (AYES: Guyer, Housken, Kelly, Tanner, Murphy; NOES: None; ABSENT: Dawson, Hardin) the Consent Calendar was approved as presented. V. NEW BUSINESS A. PALM DESERT AQUATIC CENTER BUDGET ANALYSIS Jennifer Nelson provided a memo with detailed information on the PDAC 21/22 fiscal year budget that will be presented to Council. David Keyes, Manager at PDAC, provided a status update on maintenance items that will be needed in the next fiscal year. Jennifer Nelson added that the City's fiscal outlook is being closely monitored and staff is trying to be fiscally responsible with next year's budget and only doing projects that are needed, not wanted. In reply to Commissioner Murphy's question regarding revenue loss due to the pandemic, Ryan Stendell stated that the impact is hard to determine at this time and staff will update the Commissioners once more information is available. At Vice Chair Housken's request, Jennifer Nelson and Ryan Stendell went through each budget line item. Chair Guyer asked if there is something for Capital Improvements in budget. In reply to Chair Guyer's question, Ryan Stendell indicated that there are capital and maintenance funds set aside. Projects have been put off until next year but the funds will remain available. Discussion continued regarding upcoming capital improvement projects. Sabby Jonathan reminded the Commission that it's important to get independent guidance from the group and suggested the Commissioners think more broadly and realistic when making recommendations for next fiscal year as the current deficit is likely to continue due to lack of hospitality revenue. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 02, 2021 Upon a motion by Commissioner Murphy, second by Commissioner Tanner, carried by a 4-1-2 vote of the Commission, (AYES: Guyer, Kelly, Tanner, Murphy; NOES: Housken; ABSENT: Dawson, Hardin) Chair Guyer moves to carry over the Aquatic Center pool resurfacing project from the 23/24 fiscal year to the 21/22 fiscal year. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. COMMISSIONS AND COMMITTEES BYLAW REVISIONS - Chris Gerry/Ryan Stendell/Jennifer Nelson Utilizing a Power Point presentation, Chris Gerry, Sr. Management Analyst, gave a brief update on the City's comprehensive review on Commissions and Committees and introduced Julia Schumacher, Branch Manager of the Palm Desert Library who will become an additional Ex-Officio member of the Parks and Recreation Commission. Ms. Schumacher explained that the Palm Desert library is 1 of 36 in Riverside County, and is open 7 days a week—currently with limited service due to Covid. The facility offers story time, book clubs and over 40 programs a month with great community partnerships. There is an onsite collection of over 88,000 items and 200,000 visitors a year. There is currently 23 staffed at the library. Ms. Schumacher expressed her excitement to become a part of this commission. In response to Chair Guyer, Chris Gerry confirmed that having an ex-Officio representative on the Parks and Recreation Commission would give the library the representation it needs due to the fact that the library committee is being dissolved. After further discussion, staff was asked to coordinate a virtual tour of the Chair Guyer expressed his concern of appointing a non-Palm Desert resident to represent the library. Upon a motion by Commissioner Tanner, second by Commissioner Murphy, carried by a 5-0-2 vote of the Commission, (AYES: Guyer, Housken, Kelly, Tanner, Murphy; NOES: None; ABSENT: Dawson, Hardin) the motion carries for the branch manager of the Palm Desert Library to be added to the Parks and Recreation Commission as an ex-Officio. 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 02, 2021 B. PARK AMABASSADOR UPDATE REPORT - Commissioner Kelly: Washington Charter - Commissioner Hardin: Palma Village - Vice Chair Housken: Magnesia Falls Commissioner Kelly provided an update on Washington Charter: • Washington Charter Park is currently locked up while the students are studying remotely. It is possible to observe from the fence, but not to interview any users. • The grounds look beautiful! The grass is very well cared for and seems to have benefited from the break. • The sign on the fence still posts regular park hours, so perhaps a sign should be added about the temporary closure. As the students return for some classes, what's posted will have to be kept current. • Ms. Kelly understands that Mrs. Rose's 5th grade class has an idea for a key park improvement. Since we are meeting on Zoom, she could prepare the students to make a presentation to us and would like to do that at the May meeting. This would give them a real life civics experience, so Ms. Kelly hopes the Commission agrees. In his absence, Commissioner Hardin provided an update on Freedom Park prior to the meeting: • Mr. Hardin walked through the park on 03/01/21 and noticed a few missing plants behind the dog park. If they aren't going to be replaced, maybe underground sprinklers can be capped off. • There are monuments with plaques on them, which could use some repair — but feels the vandalism will continue. It looks like someone has scraped them with knives or something sharp. There are also some broken parking bumpers. • The park is in great shape and in use by many, many locals, he believe. In response to Vice Chair Housken's question regarding star pedestals at Freedom Park, Jennifer Nelson indicated that she is working with Randy Chavez and his team to get the needed repairs and clean up completed quickly. Vice Chair Housken provided an update on Magnesia Falls: • Ms. Housken went by a few times and it was pretty quiet as usual on weekdays. This past weekend was bustling and really family oriented. 4 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 02, 2021 • One thing adjacent to park is blue and white concrete along the street - it could be a problem. • People are parking along the north edge, north side on Magnesia Falls. Will that be a problem some time when school resumes? Will that be an issue with residents? Will drop off area be relocated? Ryan Stendell indicated that he would look into the parking concerns on Magnesia Falls and report back. PARK USE REPORT Commissioner Murphy Ironwood Park use update: • Park usage is unbelievable. • Mr. Murphy talked to over 100 people and not one single complaint with the exception of a few AA meetings. Commissioner Tanner inquired about the ongoing coyote problem at Ironwood but there was nothing to report. Jennifer Nelson responded to Chair Murphy's concerns regarding the situation with the AA group by indicating that staff is working with the group, Code and law enforcement to look at other locations. C. PALM DESERT AQUATIC CENTER David Keyes stated that the facility has been staying within that 94% for the month of February. One change made in mid-month after receiving a couple of complaints. Moved sign up time because he had people unable to use the facility. There is a plan in place to double the amount of lap swim — splitting a lane. Numbers continue to get better from 14 to 28 per hour. D. FAMILY YMCA OF THE DESERT Paula Simonds stated that numbers at Jean Benson Pre-school and Carter Elementary here at San Pablo for distance learning and enrichment child care remain consistent with no potential exposures or closures. They have received very warm regards from students' families and are appreciative of how they have managed the program for them since they have opened up. Currently in the process of coordinating with the school districts and going back to potential hybrid learning (depending on what happens with DSUSD at tonight's meeting). The recommendation moving forward is to re-open on March 15, now coordinating what that will look like for our working families and how moving forward with programs with hybrid and/or distance learning for families. There is a little bit of influx in change that's occurring. Parents are anxiously waiting to see what the next step is going to look like because 5 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MARCH 02, 2021 child care is necessary for them at this time as well as education for the children. E. DESERT RECREATION DISTRICT Brenda Nutcher stated they keep trying to add more adult fitness programs outdoors and not getting a lot of response. They are adding volleyball -just drills and conditioning with over 30 participants; basketball training still most popular. Skate Park is now open: Mon - Thurs 3:30pm — 9pm and Fri - Sun 10:30am — 7pm. They are currently in the process of hiring two new people. F. FRIENDS OF THE DESERT MOUNTAINS Tammy Martin is working with Para Sports people in conjunction with the Desert Recreation District providing heights to the ADA community as well and keeping up with trail complaints. Ms. Martin reminded everyone about the virtual wildflower event, it seems to be really popular with the community. IX. COMMISSIONER, COUNCIL-LIAISON, AND STAFF COMMENTS The group thanked City Manager, Todd Hileman for joining the Commission meeting. Vice Chair Housken gave kudos to staff on how well things have been handled over the last several months with the pandemic going on. Commissioner Tanner thanked staff for putting together agendas for the Commission and expressed how important it is for the commission to meet monthly. Sabby Jonathan noted that the Certified Farmers Market on Sundays is a big success and requested staff work to set up a group tour of the CV Link once completed. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 9:54 a.m. Angie Marron, Recording Secretary 6 Parks and Recreation Commission �..••'N 7 "•a• May 4, 2021 Regular Meeting %••. CITY OF PALM DESERT New Business Item A. / Ar � = DEPARTMENT OF COMMUNITY SERVICES k It*ie P- "44 vitt aAiy Parks and Recreation Commission Memorandum • TO: Parks and Recreation Commissioners FROM: Jennifer Nelson, Management Analyst DATE: May 4, 2021 SUBJECT: Memorializing the late Coach Paul Thompson at Hovley Soccer Park In January of this year, the Desert lost a longtime youth soccer coach, mentor and friend to many; Mr. Paul Thompson aka Coach Thompson. At the February 2, 2021 Parks and Recreation Commission meeting, it was requested that City staff present some options of memorializing Coach Thompson at Hovley Soccer Park, his favorite hangout. After researching available options, staff is recommending the following actions: 1. As benches in Hovley Soccer Park are in need of repair/replacement, replacing a bench near Field Five in memory of Coach Thompson with the following inscription: COACH PAUL THOMPSON ALWAYS IN THE GAME (see attached) 2. Coordinate with the Palm Desert Youth Soccer Association requesting them to honor Coach Thompson at the upcoming soccer conference in February 2022. The cost to the City would be approximately $2500.00 for bench replacement and an additional $500.00 for the inscription. For item No. 2, staff does not foresee any additional costs to the City. Attachments: Sample Bench Inscription Arial of Hovley Soccer Park Parks and Recreation Commission May 4, 2021 Regular Meeting New Business Item A Attachment 1 • ' * Y • • • • ALWAYS . Parks and Recreation Commission �..••'N 7 "•a• May 4, 2021 Regular Meeting %••. CITY OF PALM DESERT New Business Item B. iiiticai,et = DEPARTMENT OF COMMUNITY SERVICES k 14*ie W- "44 vitt aAiy Parks and Recreation Commission Memorandum • TO: Parks and Recreation Commissioners FROM: Randy Chavez, Landscape Supervisor DATE: May 4, 2021 SUBJECT: Civic Center Dog Park Shade Structure Replacement On March 15, 2021, the City experienced a severe wind event that blew over a light standard in the Civic Center Park parking lot. The pole landed on top of one of the fabric shade structures in the large dog park and caused severe damage; to the point where the entire structure was deemed unrepairable and had to be removed. With the extreme Desert temperatures, providing shade is very important to the City's dog park customers not only for comfort but for protection from the sun. Staff is recommending replacing the structure as soon as possible and would like direction from the Commission on the type and style of structure to be installed. The options, installation timeframes and costs are below. Staff is asking the Commission to select one. Type of Structure Installation Amount Timeframe Installation of Fabric Shade Structure- 3-5 months $25,000 currently used in Civic Center Dog Park Installation of Steel Shade Structure — 3-5 months $50,000 currently used at University Dog Park Although the steel structure is double the cost, the lifespan is approximately 30 years and requires little maintenance. However, there is a concern that it may retain more heat than a fabric structure. Steel structures are installed at the University Dog Park and staff has not received calls regarding the heat issues. The fabric shade structure has a similar lifespan but requires the shade fabric to be replaced approximately every 5-7 years (or sooner if vandalism is involved), at a cost of approximately $7,000 each time. The benefits are that it is less costly to install and it is cooler. 11 • woe" April Report on the Civic Center Park—Jerry Dawson My observations after multiple visits on various days & at various time of day: 1. People enjoy being there—often greet one-another; most wear masks; walk but also ride bicycles, scooters, skates or skateboards; dogs on leash. 2. Larger groups use the gazebos, but families like to find a shady spot on the grass. Sometimes two or more family-groups will assemble while social-distancing between family groups. 3. The 'tot-lots' are well used, as are pickle-ball, basketball and tennis courts. Swim-lanes are generally occupied; People invent games and exercise with ropes, discs and balls all over the park and conduct work-outs in the amphitheater. I am left with the following thoughts: 1. Roses in the Desert Rose Society's rose garden are in full bloom. Labeling each variety would be helpful for enthusiasts and appreciated by admirers. 2. Duck Food dispensers should be re-considered. Twenty-five cents is too expensive for most people and the dispensers are never supplied with packages of food. The whole effort is not working as an educational. 3. The wooden railing tops on all three bridges over the Lagoon will need to be refinished or changed to a harder surface in the future. 4. Do we have a system that tells us when it is appropriate to expand the number of EV charging stations? 5. Every time I park under the Date Palm Trees in the Aquatic parking lot, I am filled with pride that the City elected to keep those stately trees. 6. If you have not visited the Desert Holocaust Memorial recently, it would be worth a contemplative visit. C ;' 4 - 'New : s 16�h '1. ,� At..,-,,, 4 —,At-tch y;4, 2 { �4- x • J / 4 i, \ � 1 9 a 7 �,`!�� 4 ti L _ ' _ y i '�- {Jf P'.! m1 ,r s c) a ,o,. _ �ilu ..., , I .,.. .. _ .... . ., _ . _ . ., _....,. • :,. ; _, . It_ I • 0,, , a Z . L' °,, . T J ,? . - ,,i, ' .,,, ..,,,, - 3 1 4;1 '' S • y. • I, .. ' ^t I mo . ;irk," 1- ,i,,�.-.•�,-' �' f ' ;� r' .'.1''.-,.4 ' i —1 4' ,MP '-- k , ...,, . . .•.. �r- 42ND AVE i , ."0„,,,, ..':„ :.. ,...,. .:,,,„ - -., '474'..!: ''-';',".. : ' ' 1.4 2-' ' ' ''''''' a ~ •I fy 4' I i/"I ��M. M�, + , �� • . 'mot -qy. L.} (� > s"' ,ate• ,',." • 1 c> ovpA D Hovley Soccer Park - Overflow Lot ',kW 3 G'��T9 3y°,� � • ciivFORMP''''‘e VICINITY MAP • Wil� lei M ® • - DESERT RECREATION DISTRICT Date: April 30, 2021 To: Palm Desert Parks and Recreation Commission From: Brenda Nutcher, Community Services Coordinator Subject: April 2021 updates Palm Desert Community Center and Gymnasium The center is open. We are at 25 percent capacity. We are currently opening the weight room by reservation only. 45-minute spots, 6 participants maximum. The gymnasium will be open in May for shooting around, No pickup games, and reservations only. We are waiting to open the racquetball courts. We are concerned for the guests safety due to high ceilings, there is not much circulation of the air. Most classes and programs are returning to the multi-purpose room. The front counter is open for Desert Willow and Skate park cards. All indoor reservations are limited to 25 percent capacity. Civic Center Park and Amphitheater Programs and events • Adaptive Sports participants 45 1 . Basketball 2. Boccia 3. Pickleball 4. Tennis • Basketball Training Zone participants 13 • Free Fitness Fridays participants 22 • Dance Play and Pretend participants 10 • Beginning Ballet participants 19 • Easter Scavenger Hunt participants 64 • Outdoor Volleyball participants 49 • Line Dance participants 25 • Pickleball clinics participants 40 • Tai Chi participants 4 Additional programs starting in May • Swing and Salsa Dance lessons • Hula Dance I am currently working with our contract instructors to get more classes back. Soon we will be offering the following: • Tennis Lessons • Doggie Disco classes • Swing and Salsa Workshops • Summer Camp • Tae Kwon Do Partnerships We partnered with FIND Food Bank and have a free food drive every Thursday from 1 :30pm to 3:30pm. We have our custodian cleaning and emptying trash the seating area on Lupine and El Paseo daily. Portola Community Center Ed Rec Connect distance learning academic support has 13 participants and runs daily form 7:30am to 5:30pm Palm Desert Skate Park The skate park is opened daily. Monday through Thursday from 3:30pm to 9:00pm and Fridays, Saturdays and Sundays from 10:30am to 7:00pm. We are in the process of hiring two additional team members, so it will be open 8:00am to 9:00pm daily. • first tee coachella valley Date: April 28, 2021 To: Palm Desert Parks and Recreation Commission From: Teal Guion, Executive Director Subject: First Tee Updates First Tee — Coachella Valley Programming Notes: • Spring classes have started with over 450 participants enrolled. Classes are currently being held at five program locations(The Golf Center at Palm Desert,The Lights at Indio,Tahquitz Creek, The S at Rancho Mirage, and Mission Hills CC). We are currently working on the summer schedule to offer camps and early morning/late afternoon classes. • The Spring Session of First Tee— Coachella Valley will be held April 19 - June 19 and the Summer Session/Summer Camps will be held June 21 -August 21. New Programs/Promotions: • The Drive/Chip/Putt Qualifier will be held at The Golf Center at Palm Desert on Sunday, May 30th. This event will last all day and accommodate all of the junior golfers in the Coachella Valley • PGA Junior League: First Tee — Coachella Valley is managing two teams of(12)twelve participants in the PGA Junior League Spring League. This competitive golf league is a big hit with families and we will continue to participate in this fantastic program. Events: • Play with a Purpose: The 11th Annual Golf Tournament to benefit First Tee—Coachella Valley was held on April 12th at Desert Horizons Country Club in Indian Wells and raised over$120,000. • Jim Kane Scholarship Application In honor of long standing Board Member Jim Kane, a $2,000 scholarship has been awarded to 3 outstanding High School Senior Participants actively involved with the First Tee — Coachella Valley Program who demonstrates the Leadership Skills they have learned in the program: Caroline Wales, Trinity Hernandez, and Cameron Harding. We will be promoting these awards in the coming month. The Golf Center at Palm Desert Highlights: The Golf Center at Palm Desert under the Management of Landmark Golf LP is having a fantastic year! Growth has been made in all areas of the operation especially with buckets of golf balls sold. Because of the increased traffic on the Driving Range, The Golf Center at Palm Desert has purchased 16 synthetic turf driving range mats as needed to help give the grass on the deck time to regrow. In addition to the regular daily usage, there have been several new opportunities added for customers including: • PGA and LPGA instruction • Group Clinics • Monthly player cards for golf and the range The Golf Center and all Learning Opportunities are currently being marketed through: • Newspaper advertisements (The Desert Sun) • An electronic tee sheet which allows customers to book tee times online • A 30 second TV Commercial • Facility Bounce Back Coupons March/April Driving Range (buckets) 2654 9-Hole Adult 533 9-Hole Child 279 Lessons 90 Clinics 4 Total 3560 April (1-25 MTD) Totals Driving Range (buckets) 1957 9-Hole Adult 504 9-Hole Child 261 Lessons 65 Clinics 3 Total 2790