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Home My WebLink About2008-07-01 PRC Regular Meeting Agenda Packet CITY OF PALM DESERT PARKS AND RECREATION COMMISSION AGENDA `` {f Tuesday, July 1, 2008 —8:30 a.m. •: sti4ILAdministrative Conference Room I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES - None IV. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record This is the lime and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Parks and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of fire minutes, unless additional time is authorized by the Commission. V. PRESENTATIONS - None VI. NEW BUSINESS - None VII. UNFINISHED BUSINESS A, PALMA VILLAGE PARK SEATING AREA Discussion and recommendation for the seating area at Palma Village Park, VIII. REPORTS AND UPDATES A. AMPHITHEATER DESIGN UPDATE B. COMMUNITY CENTER UPDATE C. DOG PARK IMPROVEMENTS PARKS AND RECREATION COMMISSION AGENDA JULY 1, 2008 D. PAL MA VILLAGE PARK PICNIC TABLES E. UNIVERSITY PARKS F. PARK INSPECTIONS IX. COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of June 2008. Monica Loredo, Recording Secretary 2 atli rwSwnrt ikktf Ucr L OeseICAWOrd Di Wink its.r 440enalaslinnAgeodss5?-r a.door CITY OF PALM DESERT PARKS AND RECREATION e • 1.77t %044 • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 1, 2008 Subject: Palma Village Park Seating Area The seating area at Palma Village Park was designed for a piece of art work that was never approved for installation. Staff would like to receive recommendations from the Commission on an appropriate item to install at the site. See attached pictures of the area. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\July 1\Commissiom Report Palma Village seating area.doc II i , n , <- • _ .. _ /rf•.. � � - � ,.:4 it'wiiilhNHn ,�— � • ..,...�,�..� � � ,s. � .i I � ar�g ....:°f R nt!c V rn" ti , ,..M�!uqK umiio u ! . I -- • 06/24/2008 yffi / ' . � dry- 4 .� ��. 4 ,. a :41� as l-k\K___ — _-__-__ ' • . -,‘...-.4-..,',„.._ ,..._ .,, /to , . 1 --- 06/24/2008y .r x: .ti.. rt._7,, ,. � fya � CITY OF PALM DESERT----N : PARKS AND RECREATION ,4,...�'� STAFF REPORT egT9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 1, 2008 Subject: Amphitheater Design Update Attached is a copy of the new renderings for the proposed amphitheater shade structure in the Civic Center Park. The members of the Amphitheater Committee will be provided booklets with the designs, and a meeting will be scheduled to review them. 11 I. - li r -aJr - . ir ). pr • • • i .I., .„,o.. � 1 1 1 C i,, .I, 1_v1 D I- I : A>>11 1-i 1 T.l--11 ,h i J i i,' - � ,A - — — — — .. .... s a. .y i .y V ..Y w V -L V l: . ;_. .. _I - S . l 1( ) ..• . = c •- • tl ' 1 � s r, . . N � = ; ..� = 21/. so --ate---c. ._ _ il • _ _ y _ —___ -T• - - - — n nn ti -_ ✓— _ _ . ' � "� ITY Of PALM DESERT AMPHITHEATER, -_--r 1 I r_ `, - r -� Ir. ` - . _ I: - - .�, ♦ C.. I -. _ _s. - __ --. - • - - { =/ -sip _ - I I r - - I. I ^ .a r'_ 4111111111%.1%.4111W7 _ — f k , - - r-' t I .. ....r, ...r",,.- C I fl .. OF IAA I PI -DES E 1-1T A M P I-I IT I-t EAT E r.____-��^ _*Th , - - - -_. _ I` , _- •, r - N. i III; 1 II•; 1t 111 1 11 �^ 1 ]I 1��- 1 y 7= - -n ri V I 7 2.- < .i .!„I I VL* : ;' 1 1.- - Yam. - - • y 1� .11i;- . ' e — . . ` at - - Y ��.41.' ."1 il_P. - 4 - 0.1 Ili _ 111• 1.--- Ill , . r.1) a - . • I Ip G� - •Iruovw .,.� `f"''‘'`-----_C I TY Of PALM DESEFt1- A,NI1 1-1ITI-1-CATER ► - NMNN, CITY OF PALM DESERT ya \ : PARKS AND RECREATION �`....� STAFF REPORT egT�9 3yo��f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 1, 2008 Subject: Community Center Update On Thursday, June 19, 2008, the City of Palm Desert City Council held a follow up strategic planning retreat to review the progress of the five identified goals that were labeled a priority in January 2008. There are five goals that the City Council identified as being a priority for the City in the next three years. Following is one goal: ➢ Complete an indoor recreation center with a pool Attached is a copy of the updated target components of the goal. Staff is currently working towards Objective No. 1: Develop and present to City Council for action specific criteria, alternative sites, associated costs for each site and financial resources needed to develop a multipurpose recreation center with a pool. Attached is a copy of the Informal Request for Proposal requesting proposals for Master Plan Services for the Palm Desert Community Center. Proposals must be submitted by 4:00 p.m. on June 27, 2008. Staff is seeking a consultant who will be able to provide the following services and information: 1) Program Development: Review and confirm existing recommendations (center components, program areas, etc.) 2) Site Analysis: Review existing documents and recommended site conditions. 3) Master Planning: Present two options for locating the community/aquatic center. The master plan will include a parking analysis, circulation diagram, building location, utilities and services. 4) Conceptual Plan and Building Massing: Develop plans and massing studies. 5) Final Master Plan Presentation of one scheme. Skate Park Request July 1, 2008 Page 2 of 2 6) Submittal Inclusions: • Firm name, address and phone number. • Key personnel who will be working on the project and their experience on comparable projects. • Listing of completed projects comparable to this project (at least three). • Listing of current projects comparable to this project. • Evidence of insurance (professional liability). • A list of at least three references. The consultant who is selected to prepare the master plan will also assist Staff with Objective No. 2: Present to the City Council for action a site for the multipurpose recreation center with a pool. This is listed in No. 5 of the proposal (above). Members of the committee and other stakeholders will be involved in the process once the consultant is hired. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\July 1\Community Center Progress.doc CITY OF PALM DESERT CITY COUNCIL, REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY SIX MONTH STRATEGIC OBJECTIVES June 19, 2008 - December 1, 2008 THREE-YEAR STRATEGIC GOAL: COMPLETE AN INDOOR RECREATION CENTER WITH A POOL WHEN WHO WHAT STATUS COMMENTS DONE ON REVISED TARGET . At the October 9, Assistant City Manager Develop and present to the City Council for 2008 City Council for Development action specific criteria, alternative sites, meeting Services associated costs for each site and financial resources needed to develop a multipurpose recreation center with a pool. 2. At the October 23, Assistant City Manager Present to the City Council for action a site for 2008 City Council for Development the multipurpose recreation center with a pool. meeting Services 3. By November 1, Assistant City Manager Recommend recreational partners(e.g.,YMCA, 2008 for Development Coachella Valley Recreation Park District)for Services, with input from the recreation center with a pool and present to the Park and Recreation the City Council for action. commission CITY OF PALM DESERT ``'• DEVELOPMENT SERVICES INFORMAL REQUEST FOR PROPOSAL The City of Palm Desert Development Services Department is accepting proposals for MASTER PLAN SERVICES in the design/build process for a Community Center with aquatic components. Please examine the following specifications and bid requirements in the following tables. The successful candidate will provide the following services: Requirements Bid due date: proposals (5 copies) must Deliver to: City Hall- Development be received by 4pm on Services. 73-510 Fred Waring Drive, Friday June 27, 2008 Palm Desert, California. Submit quote by fax (760) 779-1044 to: Attn: Janis Steele Item No. Description Hours Total 1 Program Development: Review and confirm existing program Site Analysis: 2 Reviewing and documenting existing Site conditions Master Planning: Present two master planning options for Locating the community center and the 3 Aquatic center. The master plan shall Document the parking analysis, Circulation diagram, building location, Utilities and services 4 Conceptual Plan and Building Massing: Develop plans and massing studies 5 Final Master Plan Presentation of one Scheme Submittals shall include: • Firm name address and phone number 6 • Key personnel who will be working on the project and their experience on comparable projects • Listing of completed projects comparable to this project (at least 3) • Listing of current projects comparable to this project • Evidence of insurance (professional liability) • List at least 3 references Total Hours Total Cost Contact Information: Janis Steele, Park and Recreation Services Manager 73-510 Fred Waring Drive Palm Desert, CA 92260 Tel: (760) 346-0611 Fax: (760) 779-1044 CITY OF PALM DESERT PARKS AND RECREATION e • 1.77t %044 • STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 1, 2008 Subject: Dog Park Improvements Throughout the year, Parks Staff has made improvements to the dog parks in response to user requests. Changes that have been made are as follows: 1) Added rock aprons around the concrete shade areas. Adding an apron of rock reduces the wear around the busy seating area, and eliminates the mud puddles that occur after turf irrigation has been completed. Attached are pictures showing the shade area in the small dog park at the Civic Center Park. 2) Added containers of sand to fill holes that the digging dogs create. 3) Parks Staff installed a final misting system at the only shade area in the dog park not equipped with one. 4) Staff has increased the frequency of pressure washing at the dog park. In the past, the dog parks were pressure washed once a week. The new schedule requires the parks to be washed three times a week. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\April 1\Commissiom Report Dog Park aprons.doc FYI < • +flu ,. #.• "9�r+. r ' `. pis' .. 1 .. �y 4 +1 \44 ,� ' t' � f�� 1 '� �N `- ✓� � Kul ��C♦cM 9:: `Y s;S 5 .'.. ,,, t_ to aer •R . �_ jia .K 4Iw� • �:t #: ��` 1 to ii 1 '. ay; Ii11Igy_1 1I1U 17IIII IICIIIIfIU.'f�i 1^b11tl 1I/1�f 1-Da II11y• 1� PI 1.1II 11rI ] +OM : I wll. 11A0ue = -a w �` - • _ ( Az. .. ,,_ • 05 / 1 -2 / 2008 _ �. /jJ ♦�11, w tIII - � =sr IIII 11111111111A ill flitI 1 II. ;I Mtliiiiiiiili I I 1111 ilk W I �j ;I 11N'i'h11Q I! ` • ilia mIiuiii!uVlii. - — - .m _ . . ain ��rr.�� h Y 'V+ ty"by)-: -/ F 1y��yX, JI 4 a 05 / 22 / 2008 :11 -----tfil-1,14--W: � CITY OF PALM DESERT :1 we _ PARKS AND RECREATION �`7. STAFF REPORT To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 1, 2008 Subject: Palma Village Park Picnic Tables The original picnic tables installed at Palma Village Park were made of a recycled plastic material molded to look like wood. The recycled material is somewhat brittle and breaks when a large amount of weight is placed on it. Parks Staff removed the plastic tables and replaced them with plastic coated metal tables. This type of table stands up to the constant use and weather conditions in the desert. Attached are pictures of the plastic type of table and the replacement table. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008Wpril 1\Commissiom Report Palma Village Tables.doc •' 1J:=mc1LI../ti 1. - _ ss awn n rI ... . I I I . li I I i i ��1. tbiii1iiitiiiiiIIII , I . ' - 1 r - '7? '»..r 1�f _,,,...7.2" . -- 1,1/4,,, , ,, :•:"1". "" , , — 1..1\,• • • i 11,„ - ,',-....6-.-,t1 .'.. la 5I4 - z �^ aNk l I -�. -_- .....i.mair ...' . . --- ..it " ' - �i �saa..� ��UD 1 1 rim �.;.- - ti11 1 1- NMNN, :11 -----t,(17-114"--W: � CITY OF PALM DESERT : we _ PARKS AND RECREATION 04-v.,'� STAFF REPORT e.N.T9 3yo� f To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: July 1, 2008 Subject: University Parks Hover Development, the builders of the University Parks, has requested that Parks Staff perform a preliminary punch list to identify deficiencies that need to be corrected before the City accepts the parks as complete. During the week of June 23, 2008, Staff will identify deficiencies and forward these to Hover Development for correction. The preliminary punch list is being performed as a courtesy to Hover Development, and does not represent the formal walk through that will be required prior to the City accepting the parks. Attached are pictures of the University Parks progress to date. G:\DevServices\Janis Steele\Word Files\Commission\Updates\2008\April 1\Commissiom Report University Park Punch List.doc - ! I - '' 4111 • • .I — I 1 - - - Aga T- IIIfIIais� �" ��. — _ _ -_ _ - AiT' 1 1 t • :Ss r P - 71 1, ±.• i •. •••• -,'t. a' I.i- 1048, , ,•.,,.=-.,..,-li 1• —se •4.i V {..--,"- t ...- - I '1. . - re6 -•41 :k 40 - ... . - --•' ' - -"It-- 4--. • -... - , r. --'-'.. --— 4- a -----"" 1 - 7 . / . \ ... __ _._ —, ‘gifti . . ' liyke •C a c , a _ a tl:I 111:11;111:11111‘1111 ,111#1101 —4 asatiss, , in-A[Folpi 1.11:01j II 1 .t.'*" 1 H 11 li .hit Itifigh illY !MA IIIII I t ,----- --- --- ——- r / i _ ,— t) .2. WA — A. . • d - - . . ..- • r ..- ...-- • • CITY OF PALM DESERT PARKS AND RECREATION e • F ns°�frf• STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: July 1, 2008 Subject: Park Inspections Attached is the summary of park inspections from the past few months. Please be sure to continue your inspections even though we will not be meeting again until the second meeting in August (August 19, 2008). I am attaching a copy of Commission inspection assignments for your convenience. Please note that if you are assigned to the University Parks, you receive a month of rest, until further notice. The City does not yet maintain these parks. At the last Commission meeting, Commissioner Dash noted that it might be useful to make suggestions and recommendations while completing park inspections, in addition to just noting deficiencies. Staff agrees that this would be a very useful tool, and has revised the "Inspector Checklist" to include a space for suggestions and recommendations. The "Action" form has also been revised so that you may include both items needing correction and any recommendations you might have. Both revised forms are attached. June-08 Date Park Inspector Date Deficiency Corrected Corrective Action Joe Mann Dash 5/20/08 No observable deficiencies. N/A None Park Joe Mann Hall 6/13/08 Nothing noted. N/A None Park Civic Center Park Dawson 5/21/08 The soil & sand approaching the ram statue 6/9/08 Contractor repaired. has eroded. Assume we plan to re-pour the concrete for 6/9/08 Staff is researching options. the missing pavilion. How about using a tinted concrete to disguise grease stains. Freedom Park Babcock 5/30/08 Talked to older people having lunch. They N/A None 6/4/08 & love this park- clean & neat. 6/15/08 Everyone spoken to raved about this park. N/A None Nothing but good news. Washington Housken 6/16/08 Nothing noted. N/A None Charter Park Palma Village Housken 5/19/08 Pole supporting big swings has graffiti 5/19/08 Graffiti "team" notified. Graffiti removed. Park I ITable top by BBQ is broken on both ends. 6/15/08 (Tables were ordered in May- have been installed. Desert landscaping looks great! N/A None. Is the dirt circle in the center of circular 7/1/08 Will discuss at the next Commission meeting. seating area where art was supposed to go? Palma Village Dawson 6/17/08 No "rules" signs. 6/24/08 Staff will order"rules" signs. Park Still no art piece in the quiet seating area. 7/1/08 Will discuss at the next Commission meeting. Ironwood Dash 4/8/08 Large puddle of water by the mesquite. 4/22/08 Water was adjusted & irrigation checks performed. Park 2 parents expressed satisfaction with the Ongoing Playground is scheduled to be replaced in FY park but suggested adding more canvas for 2008-09 which will include additional shade. additional shage. Palm Desert Some soccer nets have holes in them. N/A Soccer league & CVRPD's responsibility, Soccer Park they are aware. Graffiti on exterior wall above men's restroom. 4/16/08 Graffiti "team" notified. Graffiti removed. 4th stall in woman's restroom appears to 4/24/08 Park Staff checked, called plumber& repaired the have a leak. leak. Perhaps the same color paint can be used 4/16/08 Public Works notified of the recommendation. to cover the graffiti at the men's restroom. There is a lot of tape remnants high in the 4/16/08 Asked contractors to remove tape daily when picnic pavillions (from party banners, etc.) cleaning the pavillions. wash fence, lights out around park and cement post on ground by"Messenger of the Pull" statue. University Parks Hall 4/28/08 Many noted deficiencies. N/A Park not complete, contractor remains responsible. Park Inspection Assignments 2008 Park Jan Feb Mar April May June July Aug Sept Oct Nov Dec 1. Ironwood/Haystack Babcock Housken Dawson Dash Schukart Guyer Barnard Babcock Housken Dawson Dash Hall 2. Homme/Adams Babcock Housken Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Dash Hall Cahuilla Park 3. Joe Mann Park Barnard Babcock Housken Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Dash 4. Palm Desert Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Soccer Park 5. Palma Village Hall Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Barnard Babcock Housken Park 6. Washington Hall Guyer Guyer Barnard Babcock Housken Dawson Hall Guyer Guyer Barnard Babcock Charter School 7. Civic Center Park Dash Hall Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Barnard Babcock W/dog & skate park 8. Freedom Park Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Barnard 9. University Park Housken Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Dog Park 10. University Park Housken Dawson Dash Hall Guyer Barnard Babcock Housken Dawson Dash Hall Guyer Neighborhood Park Note: Inspections are due by the 3rd Tuesday of the month (at or before scheduled Commission Meeting). CITY OF PALM DESERT PARKS & RECREATION PARK INSPECTOR CHECKLIST 1) Ironwood/Haystack 6) University Parks (Dog & Neighborhood) 2) Homme-Adams/Cahuilla Park 7) Washington Charter School 3) Joe Mann Park 8) Civic Center Park 4) Palm Desert Soccer Park 9) Freedom Park 5) Palma Village Park 10) Skate Park/Dog Park (Civic Center Park) Date of Inspection: Day of Week: Time: Commissioner: Item to be checked Deficiency Date (Use Inspection Action Form to record a brief description of the problem) N/A OK Noted Corrected A. Grounds 1• Is general overall appearance of the Park satisfactory? 2. Grounds clean? 3. Broken glass,debris? B. Restrooms 1• Is general overall appearance of the restrooms satisfactory? 2. Interiors clean? 3. Broken glass,debris? 4. Adequate supplies? C. Tot Lot 1• Is general appearance of the Tot Lot satisfactory? 2. Equipment missing or broken? 3. Surface clean? 4. Tot Lot benches in satisfactory condition? D. Picnic Areas, including Pavilions/Shelters/Grills 1• Is general appearance of the Picnic Area satisfactory? 2. Broken tables,benches? 3. Graffiti? E. Tennis Courts 1• Is overall appearance of the Tennis Courts satisfactory? 2. Equipment missing or broken? 3. Courts clean? F. Volleyball Courts 1• Is overall appearance of the Volleyball Courts satisfactory? 2. Equipment missing or broken? 3. Courts clean? PARK INSPECTOR CHECKLIST (Continued) G. Baseball Fields 1• Is general overall appearance of the Baseball Fields satisfactory? 2. Equipment missing or broken? 3. Fields clean? H. Basketball Court 1• Is general overall appearance of the Basketball Court satisfactory? 2. Equipment missing or broken? 3• Courts clean? I. Dog Park 1• Is general overall appearance of the Dog Park satisfactory? 2. Equipment missing or broken? 3. Turf areas clean? J. Soccer Fields 1• Is general overall appearance of the Soccer Fields satisfactory? 2. Equipment missing or broken? 3. Fields clean? K. Skate Park 1• Is general overall appearance of the Skate Park satisfactory? 2. Equipment missing or broken? 3. Concrete and ramps clean? L. Miscellaneous 1• Other(Please describe): M. Suggestions/Recommendations CITY OF PALM DESERT PARKS & RECREATION Park Inspector Action Form Date of Inspection: Location: Item Deficiency and/or Corrective Action Taken or Number Recommendation Recommended Action