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HomeMy WebLinkAbout2008-06-03 PRC Regular Meeting Agenda Packet . -r..�-i-... .. CITY OF PALM DESERT r ay : T _ PARKS AND RECREATION COMMISSION - AGENDA + Tuesday, June 3, 2008 — 8:30 a.m_ , �a' ' Community Services Conference Room I. CALL TO ORDER II, ROLL CALL III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM MAY 6, 2008 B. MINUTES F THE MEETING FROM MAY 20, 2008 IV. ORAL COMMUNICATIONS Any person wishing to discuss any item not on the agenda may address the Parks and Recreation Commission at this point by giving his/her name and address for the record. This is the time and place for any person who wishes to comment on items not on the agenda. It should be noted that at the Pare and Recreation Commission's discretion, these comments may be deferred until such time on the agenda as the item is discussed. Remarks shall be limited to a maximum of five minutes. unless additional time is authorized by the Commission. V. PRESENTATIONS A. THE FIRST TEE PROGRAM B. COACHELLA VALLEY RECREATION N & PARK DISTRICT SUMMER CAMP VI. NEW BUSINESS A. SUMMER 088- PARKS & RECREATION COMMISSION MEETINGS Discussion and recommendation concerning the summer 2008 Parks and Recreation Commission meeting schedule. PARKS AND RECREATION COMMISSION AGENDA JUNE 3, 2008 B. GUS MACKER 3-0N-3 NATIONAL BASKETBALL TOURNAMENT Discussion and recommendation for the Commission's support of the basketball tournament. VII. UNFINISHED BUSINESS VIIi. REPORTS AND UPDATES A. BASEBALL STORAGE BOX INSTALLATION B. HCVLEY SOCCER PARK CLOSING I . COMMISSIONER COMMENTS X. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Parks and Recreation Commission was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 29th day of May 2008. )or\ rYC ' - Monica Loredo, Recording Secretary 2 Cx;t0039rvcesii4 Debra Lcre&AViwYDerskPalrs8R tidasVaVggendr 34:4.a,docx CITY OF PALM DESERT �'•� PARKS & RECREATION COMMISSION 41. 1rui • 's fz PRELIMINARY MINUTES VeN "$414 &AS MAY 6, 2008 CALL TO ORDER Chairman Dawson convened the meeting at 8:35 a.m. II. ROLL CALL Present: Excused Absence: Chairman Gerald Dawson Commissioner Terry Schukart Vice Chair Michael Barnard at 8:34 (Schukart on LOA) Commissioner Phill Babcock Commissioner Roger Dash Commissioner Randy Guyer Commissioner Deborah Hall Commissioner Kim Housken Commissioner Julie Munson Staff Present: Robert Spiegel, Mayor Pro Tem Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Monica Loredo, Administrative Secretary III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM APRIL 1, 2008 Minutes of the Parks and Recreation Commission meeting of April 1, 2008, were approved as submitted. Motion moved/seconded by Dash/Housken and carried by an 8-0 vote with Commissioner Schukart ABSENT. (Schukart on LOA) IV. ORAL COMMUNICATIONS - None 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 V. PRESENTATIONS A. 1-10 BICYCLE PATH Ms. Steele stated that in the past couple of months the Commission has discussed trails, in particular I-10. She noted that in a previous meeting Staff provided the Commission with information on additional bike lanes in the City of Palm Desert. Ms. Steele introduced Mark Greenwood, Director of Public Works; Mark Dierks, Transportation Engineer; and Phil Joy, Associate Transportation Planner. She informed the Commission that Mr. Greenwood is present to give them an update on the 1-10 Bike Corridor path. Mr. Greenwood started by mentioning that they need to come up with a name since 1-10 Bike Corridor does not sound much like a name. In front of the room, he pointed to a map of north Palm Desert and referred to locations from Washington Street to Monterey Avenue to Aqua Caliente Casino. He stated that the proposal is to connect a bike lane from Washington Street to the Aqua Caliente Casino. He noted that the bike lane extends beyond the City limits, which will require cooperation from the City of Rancho Mirage. He informed the Commission that in late 2007, Congestion Management Air Quality funds became available to the Coachella Valley. He stated that there are $30 million available. Palm Desert submitted nine applications thinking that the City would be able to receive two or three. The City was awarded all nine projects. He communicated that out of the $30 million in the valley, the 1-10 project was awarded $3 million, and the City was awarded a little over $9 million in total for nine projects. Mr. Greenwood stated the bike path is proposed to travel directly south of the railroad tracks. The bike path needs to be out of the railroad right-of- way. He pointed to the map showing the City limits and the railroad right- of-way. He mentioned that the overall project cost is approximately $6 million. There is $3 million available from the federal government so $3 million is still needed to make the project happen. He noted that the bad side about receiving federal funding is the time delay. Mr. Greenwood stated that the City was making progress on the project, but had to stop completely to wait for the funds. He mentioned that any work that is done in advance of being awarded the funding has the potential of causing the City to lose the funding. The City has to be very careful with the projects, particularly when right-of-ways are involved. The City cannot proceed on this project until November 2008, and the earliest the project would be completed is August 2011. 2 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Commissioner Hall asked if Rancho Mirage and the County have talked about extending the bike path. Mr. Greenwood replied no. She asked if they know about the bike path. Mr. Greenwood replied yes. Mayor Pro Tem Spiegel asked Mr. Greenwood if he would like to comment on the wash and whether or not it is practical. Commissioner Guyer commented that another city has started development in the wash. So if that city is spending money on the wash, they are not going to want to spend money on the 1-10 bike path. Mr. Greenwood stated that in the City of Palm Desert it is going to be very difficult to build a bike path in the wash because it is private property. The Coachella Valley Water District (CVWD) does not own the right-of-way; they have an easement to transport water and nothing more. A bike path in the wash would mean cutting golf courses in half, and would be a very difficult process. Mayor Pro Tem Spiegel commented that it would probably be practical in the east side of the valley. He asked Mr. Greenwood if a bike lane in the wash is impossible. He responded that it is not impossible, but it would be a very difficult process. It was asked where the railroad right-of-way is measured from and where is the line. Mr. Greenwood answered that it varies. It is generally 150 feet from the nearest rail. Commissioner Guyer asked if the City has discussed with the railroad company of possibly easing certain spots to facilitate the bike lane. Mr. Greenwood responded not yet. He noted that the railroad has a great deal of power. 1 Commissioner Babcock inquired if there has been any mention of a new track being built. Mr. Greenwood responded that they are currently installing the track. Commissioner Babcock asked how the new track is affecting the right-of- way. Mr. Greenwood replied that the right-of-way is still the same. Commissioner Babcock asked for the mileage of the bike path from start to end. Mr. Greenwood responded six and a half miles. 3 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Vice Chair Barnard inquired how wide the bike path would be. Mr. Greenwood replied that they did not know yet. It is in the initial stages, but they are thinking 10-12 feet. Vice Chair Barnard asked if there is enough land. Mr. Greenwood answered that the City has reserved right-of-way in some places, and other places they have not. He noted situations are different block-by- block; however, the west part of the City they are in very good condition. The City owns the land from Portola to Monterey. He noted that they do not own the land between Cook and Portola, but have a very good easement. Vice Chair Barnard asked if the trees are going to have to be taken out. Mr. Greenwood replied some trees but not all. Commissioner Babcock asked the bicyclists that were present in the meeting if six miles of bike path would be effective for them. Mr. Gary Lueders, Bicycle Club, responded that they would probably not ride the bike path on the weekend due to the multi-use. But that they are all for the bike path since it promotes cycling as a healthy lifestyle for recreation and transportation. Mr. Lueders commented that he is glad the Mr. Greenwood is present. He communicated that he was under the impression that the wash was under CVWD's right-of-way and they control it. He asked Mr. Greenwood if it is correct that the golf courses own the land. Mr. Greenwood responded that it is correct in some cases. Mi Mr. Lueders communicated that the Coachella Valley Trails Alliance wanted to promote a trail for someone to ride, walk, or hike from Palm Springs down to the Salton Sea. He mentioned that there are some places in the east valley where they are trying to get right-of-way to ride through the canal. He noted that he understands that some of the golf courses might be a problem, but they would like to tie in their overall plan and get one segment or loop from Palm Springs to the east valley. He stated that the City of Palm Desert is doing good by progressing and they appreciate it. He asked how Rancho Mirage and Indio are going to tie into the bike path, and that is something they would like to try to piece together. Mr. Paul Quill, President of Coachella Valley Community Trails Alliance, communicated that the Trails Alliance mission statement is, "Palm Springs to the Salton Sea car-free." Their whole purpose is to promote and integrate a system of multi-use trails and bike trails that are mostly Class 1 and Class 2. He defined that Class 2 bike trails are the kind that are on the 4 G:IDevServlces\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 street and Class 1 are like the ones the City is proposing by the 1-10. Mr. Quill applauded the City of Palm Desert for going after the grants mentioned, and they are very thankful that someone is starting a trail anywhere. He noted that the six miles of bike trail is a fabulous effort, and although it may not always be used for the hardcore long distance bicyclist. It will be used by the people that use it for recreation or for commuting. He reaffirmed that their purpose of their organization is to get every city onboard with a connected network of the trails. Any link that they can get is a positive and are all for it. He commented that their organization will meet with the City of Indio to get a connection at Palm Desert Freedom Park. He mentioned that the City of La Quinta is working on a bike trail through the wash. They understand that there might be issues with getting the trails through the golf courses in Indian Wells, but there is no issue with getting a link that somehow gets around the golf course. A link that takes it back to a road or a bike path that is adjacent to a road so that they can continue the network and continue the connectivity. Mr. Quill voiced that the valley has been woefully inadequate over the last forty years in promoting this type of transportation. He stated that you can go to any other popular community anywhere in this country, and that you can find bike paths as a huge amenity for those communities. He indicated that he would like to work not only with the City of Palm Desert, but would also like to work with Rancho Mirage and find out if they can apply for grants and funding to connect to Palm Desert's trail. He hopes Palm Desert's design is made so that other cities can pick up where the City has left off. Mr. Greenwood stated that the City is doing more than their share. He also stated that he disagrees with one of Mr. Quill's statements that they have not been doing enough as far as trails. He noted that the City of Palm Desert has always been a leader with trails, and the City has more bike trails than the rest of valley combined. The City of Palm Desert has been a leader in golf cart transportation, bike lanes, and pedestrian lanes. He agrees that the rest of the valley could do better, but Palm Desert has done more than its share. Commissioner Babcock mentioned that the bike lanes are going to be needed because Highway 111 is going to be six lanes, if he read the newspaper correctly. The bicyclists are going to have to go on the sidewalks along with joggers, cars, and all other. Mayor Pro Tem Spiegel asked Mr. Greenwood when they are going to start restriping bike lanes. Mr. Dierks responded that the contract is about 5 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12008 Minutes15-6-08.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 a week out from being signed, and the work will start at the end of the month with the contract being sixty days. The project should be completed by the end of July. Commissioner Hall inquired if golf carts can go on bike lanes. Mr. Greenwood replied that in Palm Desert they can. He explained that the golf cart does need to be equipped with headlights, taillights, turn signals, and seatbelts. A golf cart must have a registration sticker. Commissioner Hall asked if the bike lane map would be the same as the golf cart lane map. Mr. Greenwood replied yes. Mr. Rob Ballew, Family of the YMCA, asked once the bike lane is built, what is the maintenance cost, and is there a way to get that funded. Mr. Greenwood responded that the maintenance would come out of the general fund. He noted that Staff still does not know if the path is going to be concrete, asphalt, decomposed granite (DG), or a combination of all three. It is too early to know what the maintenance costs are going to be. Commissioner Guyer clarified if there is $3 million in grants, and $3 million more is going to be needed to complete the project. Mr. Greenwood replied that was correct. Commissioner Guyer asked if the $3 million could only be used for the project and not for research and planning. Mr. Greenwood replied that it could only be used for specific aspects of the project, such as planning processes, and an environmental report. Commissioner Guyer inquired if there are restrictions with federal funding. Mr. Greenwood responded that there are enormous restrictions. One of the restrictions is not able to spend one penny before November 2008. He also noted that he could not spend a penny of the other $3 million. Commissioner Guyer asked if the City has to come up with $3 million before the City can spend the other federal funds. Mr. Greenwood replied no. The City has to come up with approximately 50% as they go. He explained that if $1 million is spent in year one, half a million will be taken from the federal side and half from the City. Commissioner Guyer commented that after he talked to several bicyclists, one of their complaints is that there are a lot advanced and beginning trails, but not enough of intermediate trails. He asked if it would be feasible to have areas of the trail where you can get off onto an intermediate style mountain bike trail. Is there enough room or is it going to be a straight 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 asphalt path? Mr. Greenwood responded that the trail is going to be relatively straight due to the right-of-ways they are working with. He mentioned that there are other bike lanes planned along the west side of Highway 74, which could be more of an intermediate trail. The Commission thanked Mr. Greenwood for the presentation. B. COALITION TO REDUCE UNDERAGE DRINKING Ms. Steele introduced Ms. Deana Graham, Coalition To Reduce Underage Drinking Inc. (CRUD) Ms. Graham noted that she provided two informational handouts on CRUD. She stated that CRUD is a non-profit organization consisting of a network of community partners. Representatives are from cities, school districts, parents, and all aspects of the community. She noted that there are some sectors missing, and she is working on getting representatives from those sectors. She communicated that their mission is to change attitudes in behaviors by promoting alcohol awareness, education, and prevention. She explained that in 2006, there were significant incidents of alcohol use among some students in the Desert Sands Unified School District (DSUSD), and was brought to the attention of school personnel. It was then discussed who needed to address these issues, was it the school's or parents responsibility? They all realized that it was a community issue. She mentioned that due to the Surgeon General's call to action, in 2006, there were town hall meetings held in Palm Desert and Indio to address underage drinking. Ms. Graham stated that the people that organized the town hall meeting formed the Coalition To Reduce Underage Drinking, and officially sought out their non-profit status. Once they became non-profit, funding opportunities became available. She noted that this all happened before she came onboard, and has been working for CRUD for three months. She mentioned that at the same time of receiving non-profit status, they applied for the Friday Night Live program and grant. The Friday Night Live program is a statewide program that is based out of schools and community sites where staff goes in and coordinate activities. The activities focus on being drug and alcohol free. She noted that the Friday Night Live program is funded by the Riverside County Department of Mental Health Substance Abuse Program, and CRUD is the sub-contractor agency for the program. Ms. Graham stated that her position is the Community Prevention Specialist. Her job is to go out and meet with the communities to bring awareness to the community, and provide education with the understanding of environmental prevention as the overriding umbrella. 7 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 That means that the most effective way to prevent underage drinking or drug use of any kind is to change the environment that the person is in, and not just focus on the individual. She mentioned that what they do is mostly driven by the community needs, and that she is still assessing what the needs of the communities are. Ms. Steele stated that she wanted to bring Ms. Graham in because she is fairly new in the position, and is out trying to meet with the different communities and receive feedback. Commissioner Guyer inquired what some of the Friday Night activities are. Ms. Graham responded that they have dances at the schools and community sites, play music, field trips, and leadership events. The program is currently in 31 school sites and would like to be up to 40. Commissioner Guyer reiterated that CRUD is the sub-contractor for the county, but the counties usually run the program. Ms. Graham replied yes. Commissioner Guyer asked if the desert is the only place the county has the program contracted out. Ms. Graham answered yes, and does not know the real reason why. She has been told the desert is different, and it is more cost effective for the county to outsource. She noted that they serve from Palm Springs to Blythe. Mayor Pro Tem Spiegel asked if funding comes strictly from the county. Ms. Graham responded that it comes strictly from the Riverside County Substance Abuse Program, which comes from fines. Ms. Steele added that funds also come from grants. Commissioner Hall asked Ms. Graham if they are up and running in the valley. She replied yes, and also noted that they have been running the Friday Night Live since November 2007. Commissioner Munson inquired if she has met with the Palm Desert High School PTO. Ms. Graham answered yes. She commented that she provided an education and awareness session to the parents. They raised awareness of the legal consequences of buying alcoholic drinks for minors, and alcohol energy drinks. Ms. Graham asked the Commission if they are aware of alcohol energy drinks. The Commission responded no. She mentioned that Rock Star has two energy drinks. One has alcohol and the other does not. Rock Star 21 has an alcohol volume of 8%. She noted that Monster is non-alcoholic. The issue is the drinks are often displayed in the same area of the store 8 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 as the non-alcoholic drinks. So someone in a hurry can grab the alcohol energy drink, hand it to the checker (the check may not always pay attention), and the teenager walks out the door either knowingly or not knowingly that they bought an alcohol energy drink. This is in a convenience store setting not a grocery store setting. Grocery stores do things differently. Commissioner Guyer asked Ms. Graham what she is looking for from the Parks and Recreation Commission to help in what she is doing. She responded that she will have a better idea once she has completed her assessments, and may return to the Commission if she sees problems in the parks with underage drinking. She noted that she went to a conference, and someone spoke about garbology. That is someone who studies the garbage that is collected in the parks to get a good idea of what is going on. She noted that the subject came up in Indio, and it was mentioned that there were having problems with needles in some of the parks in Indio. Mayor Pro Tem Spiegel asked Ms. Graham if she has worked with the Police Department. She replied yes. He noted that occasionally there is a student found with alcohol at the Palm Desert High School. Ms. Graham communicated that she focuses more on the big picture, and she does not provide the student with counseling. That is not CRUD's mission. Mayor Pro Tern Spiegel inquired what happens to a student when they are caught with alcohol. Ms. Graham explained that the student is referred to the student assistance program, which is with the counselors at the school. The student is given individual counseling and a plan is developed based on the counseling. Ms. Graham mentioned that DSUSD had 300 alcohol related suspensions this school year. Commissioner Munson asked how many where from Palm Desert High School. Ms. Graham responded that she did not know. Commissioner Housken asked Ms. Graham if she contacted the Palm Desert Youth Committee. Ms. Steele interjected that she has talked to Ms. Pat Scully, Committee Staff liaison, because the students really need to get involved. Commissioner Housken added that the library also has a teen program. She also suggested that CRUD contact the sports groups. 9 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Commissioner Housken inquired if CRUD is contacting private high schools. Ms. Graham responded that is something CRUD can do, but are not currently doing. They are still getting up and running. Ms. Steele mentioned that Ms. Graham has talked to the YMCA, but she suggested she also talk to staff from Coachella Valley Recreation and Park District. The Commission thanked Ms. Graham for her presentation. C. PARKS INSPECTOR: ERNESTO TERAN Mr. Niemczak introduced Ernesto Teran. He stated that Mr. Teran has been with the City a little of over two years. He has worked for the Riverside County Office of Education, Marriott's Rancho Las Palmas Resort, and a handyman service. Mr. Teran manages the contract for Civic Center Park, Ironwood Park, Smoke Tree natural area, and Haystack. He recently received his pesticide applicator license, playground safety inspector certificate, acquired his commercial driver's license (Class A), and has a forklift operation certificate. Ms. Steele asked Mr. Teran how long he was with the County. He responded two years. Commissioner Guyer asked how long he has lived in the valley. Mr. Teran replied 27 years. Commissioner Housken stated that every time she drives by Haystack, she sees kids down in the grassy median and asked if there is pavement at the bottom. It looks like they might be skateboarding. Mr. Teran responded that they are not supposed to be skateboarding. The area has large drains, which are concrete. Commission Housken commented that she sees little heads go up and down, and was not sure what they were doing. Commission Housken asked Mr. Teran what kind of problem or problems he has in the parks he oversees. He responded graffiti, especially in Palma Village Park. Commissioner Munson asked what the policy for handling graffiti is. Ms. Steele responded that there is graffiti hotline that goes to the Public Works Department. They have a person that takes cares of the graffiti, and as a general rule, they try to have it cleaned within 24 hours. She noted that it 10 G:IDevServices\Monica LoredolWord DatalParks&Rec\Minutes12008 Minutes15-6-08.nun.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 may take a little longer if it is over the weekend. At times, pictures are taken and given to the Police Department. If taggers are caught, the Police will prosecute and arrest them. Commissioner Hall inquired if there is a graffiti hotline, and if the number is advertised. Ms. Steele responded that it is the number to the Public Works Department, and believes that it is in the Bright Side. Commissioner Hall commented that she looked in the Bright Side, and could not find it. Ms. Steele stated that she would check. The Commission thanked Mr. Teran for coming to the meeting. VI. NEW BUSINESS A. COMMISSION PACKETS Discussion and recommendation to consider receiving agenda packets via email. Ms. Steele announced that in an effort to be efficient in terms of Staff time and not wasting paper, Ms. Loredo had an idea of providing electronic packets. She noted that people that want to continue receiving paper packets still can. She explained that at each meeting a projector would be set up that would display the agenda and staff reports so that they did not have to print the packet at home. Ms. Steele noted that they could still have agendas available at the meeting, and Staff can also start a list of whoever would like to continue to receive the paper packets. Ms. Steele explained that the electronic packet would cut down on the amount of paper used. In addition, Staff shares a copier with other departments, which would backup other copying jobs. She stated that Staff felt it would be a good idea. Commissioner Dash commented that the Commission should give it a try, and mail materials to those that wish to continue receiving paper packets. Mayor Pro Tem Spiegel asked Ms. Steele if she has all of the Commissioners' e-mail addresses. She replied yes. Commissioner Hall commented that if it does change, the seating would have to be changed so that everyone is facing the screen. Ms. Steele answered that was a good point. Commissioner Hall stated that it is a great idea. 11 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Chairman Dawson asked the Commission if there is any reason why they should not do it. The Commission made no comment. Commissioner Housken moved to receive the Parks and Recreation Commission agenda packets electronically. Commissioner Guyer seconded the motion and carried by an 8-0 vote with Commissioner Schukart ABSENT. (Schukart on LOA) Ms. Steele reminded the Commission if anyone preferred to receive the packet in a different manner, to please let Ms. Loredo know. Commissioner Housken asked if the handouts would also be sent electronically. Ms. Steele responded that they could, and that they could be added to end of the agenda packet. VII. UNFINISHED BUSINESS '1114* A. PETANQUE COURTS Discussion and recommendation to build a petanque court at Hovley Soccer Park. Mr. Niemczak stated that in February the Commission wanted Staff to investigate the cost of building petanque courts at the vacant land south of the Soccer Park. He commented that he met with Mr. Larios, Larios Construction, and gave him a preliminary estimate for approximately $47,000. The cost would include the courts, some landscaping, shade structures, benches, and some irrigation for landscaping. He noted that taking out one of the shade structures would bring down the cost. Mayor Pro Tem Spiegel inquired if the area is by the affordable housing. Mr. Niemczak replied yes. Mayor Pro Tem Spiegel asked if that location was going to be used for a barbeque area for the people that live there. Mr. Niemczak responded that they have discussed using the area for petanque and pickleball. In addition, refurbishing the horseshoe pits. He noted that he is looking at receiving combined costs for everything. Mayor Pro Tern Spiegel asked how many petanque courts are being proposed. Mr. Niemczak replied that Mr. Canabou's initial diagram displays 20 courts. 12 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Mayor Pro Tern Spiegel asked if they would use 20 courts. Mr. Niemczak responded that Mr. Canabou would like to have tournaments in Palm Desert, but he would be happy with whatever is available. Commissioner Guyer clarified if the 20 courts would take up the entire graded area and not into the wash part. Mr. Niemczak replied no. Commissioner Guyer asked if the wash area is part of the development retention basin, and if there is nothing that could be done with it. Mr. Niemczak responded that it is not really a retention basin, but it could be graded out toward the parking lot. That is where the pickleball courts and community gardens would be located with the petanque courts at the end. Commissioner Hall inquired if that would preclude the barbeque area. Mr. Niemczak responded that there should be enough room. Commissioner Munson commented that the area is very narrow. Ms. Steele stated that they could easily build a picnic shelter between the two courts with a barbeque. Chairman Dawson commented that it seems that there would be a lot of usage per square foot. Mayor Pro Tem Spiegel interjected that it all sounds pretty good. Ms. Steele added that a lot of the activities are senior oriented, and it would be located in a senior community. She suggested to the Commission to allow Staff to return with a combined cost for everything so that they can possibly receive a much better price. Commissioner Housken inquired how many courts do petanque players .�r currently use in the area they have. Mr. Niemczak answered that currently they do not have a formal court. Mr. Canabou indicated that the diagram shows the size that they recommended for the tournament that they would like to bring to Palm Desert, but he would be happy with anything the City can give him. Commissioner Housken asked if the group is currently throwing it in the dirt. Mr. Niemczak replied that they are throwing in the DG. Commissioner Housken referred to the lumber stated in the proposal, and asked if the lumber is staked in or does it sit directly on the ground. Mr. Niemczak responded that it is staked in. She asked if it is staked in, how 13 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 does it extend six inches. Mr. Niemczak replied that they would probably be 2x10's with a few inches underground. Commissioner Munson inquired if access would be from the back parking lot. Staff replied yes. Ms. Steele stated that Staff could request a cost for half of the courts. The Commission agreed. Commissioner Housken communicated also possibly leaving space so if it is successful, it could be expanded easily. Mayor Pro Tem Spiegel also suggested for Staff let Redevelopment know what they are proposing. Ms. Steele commented that they have talked to Redevelopment, but will continue to stay in contact with them. Commissioner Guyer clarified if part of the retention area is going to be used. Mr. Niemczak explained that they would grade up to the retention, and they would not use the lower area. They continued to discuss the retention area, and that the area would look like the shape of Oklahoma. Commissioner Guyer recommended for City Staff to look into making the area joint use with pickleball, petanque, community gardens, and barbeque area with shade structures, along with upgrading the horseshoe pits. VIII. REPORTS AND UPDATES A. COMMUNITY & AQUATIC CENTER STUDY SESSION Ms. Steele announced that the study session has been scheduled for Thursday, May 29, 2008, at 10:00 a.m. in the Administrative Conference Room. She encouraged everyone to attend. Chairman Dawson inquired what should they expect in the way of process. Mayor Pro Tem Spiegel responded that he did not know. Chairman Dawson asked if the study session is under the chairmanship of the Mayor. Mayor Pro Tem Spiegel replied probably. Ms. Steele commented that she will be meeting with the City Manager to get some direction, and can give them update at the next meeting. Vice Chair Barnard inquired if the study session is for only Commissioners and City Council. Ms. Steele replied that all study sessions are opened to the public. 14 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 B. SAN PABLO TAMARISK TREES Mr. Niemczak reported that they recently trimmed the trees on San Pablo. He explained that they trim the trees a few times a year especially before 4th of July. He noted that Ms. Steele has had discussions with Public Works concerning a possible change in that area. Mayor Pro Tem Spiegel interjected that there have been discussions concerning removing the trees, installing angle parking, and move San Pablo over. Ms. Steele added that she has met with Mr. Greenwood, Public Works Director, and he had a diagram of the layout. She indicated that she would bring back more information to the Commission. She noted that additional parking is needed for the sports fields, and for the dog park. Ms. Steele mentioned she requested Mr. Greenwood to add a couple of handicap spaces for the dog park on that same side. Commissioner Guyer commented that there was also an issue with students running across the streets. Mr. Niemczak also mentioned that before they started trimming the trees, there were people sleeping in the trees. Commissioner Guyer recalls the Commission recommending removing the trees, but the City Council said no. Mayor Pro Tem Spiegel responded that the person that did not want them taken out is no longer on the Council. Commissioner Guyer asked if the City Council has changed their view. Mayor Pro Tem Spiegel replied that he believe they have. He noted that if an aquatic center is built, additional parking would be needed. It would also be great for the baseball fields, and they would be saving water. IX. COMMISSIONER COMMENTS Chairman Dawson welcomed Commissioner Munson. She thanked the Commission, and joked that she missed the donuts. She also thanked the Commission for letting her take the time out, and for allowing her to come back; it is great to be back. Commissioner Housken commented that she found the pigeon birth control interesting from the last meeting, and had done some research. She stated that she talked to a lady that started the program in Hollywood. 15 G.IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 She noted that the program would be hitting the press soon on how successful it has been, and that PETA also approved the program. Commissioner Housken mentioned that in December 2007, they counted 438 pigeons at one site, and recently there are less than 40 birds. It appears that Ovo Control P is very good for controlling pigeon populations. Most recently they now have Ovo Control D for ducks. She noted that she does not know how Ovo Control D works. Mr. Niemczak asked if the birth control is specific to pigeons. Commissioner Housken responded that it is specific to pigeons, and explained the process. Mayor Pro Tern Spiegel announced that Vice Chair Barnard came in second in "Dancing with the Stars." He also announced that he received an invitation from Commissioner Terry Schukart. On May 10, the College of the Desert is having a western roundup dinner event for the football team. They are going to have legendary NFL players and coaches, live band, dancing, raffles, and a silent auction. It is $100 per person. Commissioner Hall asked what time it starts. Mayor Pro Tem Spiegel responded at 6:00 p.m. Vice Chair Barnard inquired if there have been any discussions with the City of Rancho Mirage regarding the closing of the Bump and Grind trailhead in Rancho Mirage. Ms. Steele understood that the Planning Department kind of knew that the closing of the trailhead was going to happen, and prepared to have a trailhead behind Target. Parks Staff is working on installing a kiosk at that location. Vice Chair Barnard commented that the trailhead in Rancho Mirage is much wider, and the other one is much narrower. He added that there are hundreds of people that use the trail everyday. Mayor Pro Tem Spiegel interjected that there is plenty of parking at Homme/Adams Park, and people could also park on the street behind Target. Commissioner Babcock mentioned that he was on the trail over the weekend, and there were lots of cars parked behind Target. He voiced that he hopes Rancho Mirage does not shove it into Palm Desert, and expect the City to widen the trail. Mayor Pro Tern Spiegel stated that the trail is going to stay the way it is. 16 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 6, 2008 Commissioner Guyer stated that Palm Desert does not have a trail like the Bump and Grind trail, but the Commission has spent 10 to 15 years developing a trail system. The Commission's job now is to get people off of that trail, and on to Palm Desert trails. He noted that Homme/Adams is still under utilized. Mayor Pro Tem Spiegel stated that as far as he knew, the City has not received any complaints about any new traffic. People from other cities come to Palm Desert to use our trails or watch movies in the park, and noted that the City takes pride that it is open to the whole valley. Commissioner Hall asked if they have found the person that burnt the palapa. Mr. Niemczak responded that the Police Department has not provided a report, and would check into it. Commissioner Hall commented that if they do find the person, hopefully there could be some restitution for the palapa. Mr. Niemczak responded that they have in the past. Commissioner Housken asked Commissioner Hall how Arbor Day went. She responded that it was wonderful. It was held at Palm Desert Middle School. There were two students that gave a history of Arbor Day, they planted new trees, and took the group through the individual student gardens. She was amazed with the plants and food they grow. She noted that the food is then donated to Martha's Village Kitchen. Chairman Dawson suggested to the Commission, if they have not seen the gardens, to drive by and take a look. Commissioner Hall shared the latest catalogue from the Coachella Valley Recreation and Parks District. When she first received it in the mail, she thought it was an art catalogue. She also mentioned that the content was very good. X. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Vice Chair Barnard, the meeting was adjourned at 9:50 a.m. Monica Loredo, Recording Secretary 17 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-6-08.min.docx CITY OF PALM DESERT �'•� PARKS & RECREATION COMMISSION • 's fz PRELIMINARY MINUTES "$� y ���� MAY 20, 2008 FoIL"131No 44 CALL TO ORDER Chairman Dawson convened the meeting at 8:30 a.m. II. ROLL CALL Present: Excused Absence: Chairman Gerald Dawson Commissioner Terry Schukart Vice Chair Michael Barnard (Schukart on LOA) Commissioner Phill Babcock Commissioner Roger Dash Commissioner Randy Guyer (8:48 a.m.) Commissioner Deborah Hall Commissioner Kim Housken Commissioner Julie Munson Staff Present: Robert Spiegel, Mayor Pro Tem Janis Steele, Parks & Recreation Services Manager Jay Niemczak, Parks Facilities Manager Monica Loredo, Administrative Secretary III. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM APRIL 15, 2008 Commissioner Hall commented that on page 14 of the minutes, the word "coal" should be "charcoal." Chairman Dawson also commented that on page 5 of the minutes, fourth paragraph, it was clarified that classes are held at Cahuilla Hills and indoors at the Palm Desert Community Center. 1 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 Minutes of the Parks and Recreation Commission meeting of April 15, 2008, were approved with the changes stated above. Motion moved/seconded by Dash/Housken and carried by a 7-0 vote with Commissioners Guyer and Schukart ABSENT. (Schukart on LOA) IV. ORAL COMMUNICATIONS Mayor Pro Tern Spiegel communicated that at the Thursday upcoming City Council meeting, the Council has been asked to appoint a representative to the Trails Management Subcommittee for the Coachella Valley Multiple Species Habitat Conservation Plan. He asked if there was anyone from the Parks and Recreation Commission that would like to be nominated or know of anyone that would like to be nominated to the subcommittee. The subcommittee is organized through the Coachella Valley Association of Governments (CVAG). He noted that the subcommittee is new. Commissioner Hall asked if they could nominate someone. Mayor Pro Tern Spiegel replied yes, and he will take the name of the person they recommend to the City Council meeting. Commissioner Dash asked Commissioner Babcock if he would be interested. He replied that he would be happy to be on the subcommittee. Mayor Pro Tem Spiegel stated that he would nominate him at the City Council meeting. V. PRESENTATIONS A. PARKS INSPECTOR - JUAN HERNANDEZ Ms. Steele introduced Mr. Juan Hernandez, who is the newest employee and the last employee to be introduced. Mr. Hernandez started with the City in September 2007. Prior to working with the City, he worked with a landscape contractor as a maintenance project manager, and before that job he worked as a property manager for a homeowners' association. She mentioned that he also served in the Marine Corps from 1996 to 2002. He is currently assigned to Cahuilla Hills Park, Homme/Adams Park, Washington Charter School Park, Palma Village Park, and the Community Gardens. Ms. Steele noted that they will be shifting all of their responsibilities, which she will bring back to the Commission as an informational item. 2 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 Mr. Hernandez greeted the Commission. He shared that he is happy to be with the City, and that he takes lots of pride in his work. He stated that he believes the City has the best parks he has ever seen anywhere. Mr. Hernandez stated that with his experience from his previous jobs, work hand-in-hand with what he currently does at the City. He explained that his previous experience with working with a landscape contractor and experience as a property manager has helped keeping up the landscape maintenance at each of his assigned parks. He mentioned again, that he is happy to be with the City. Chairman Dawson asked the Commission if they had any questions that they would like to ask Mr. Hernandez. Commissioner Housken commented that she was talking to Mr. Hernandez before the meeting concerning Palma Village Park, and he mentioned that the kids damaged some tables because the kids are using their skateboards to jump off them. She stated that Mr. Hernandez informed the kids that they can get a pass for the skateboard park, and the kids replied that they do not have money. She expressed for the amount of money to replace a table is $1,300 maybe there should be some type of scholarship. Ms. Steele interjected that the cost for a card is $5. Commissioner Housken replied that Mr. Hernandez thought the cards were $10. Ms. Steele commented that she believes the Coachella Valley Recreation and Park District (CVRPD) has scholarships, and asked them if that was correct. Mr. DeWitt answered that they could look to see if it would be appropriate, and they could discuss the matter. Commissioner Hall inquired if it was $5 each time they visit the skateboard park. It was stated that it costs $5 a year. Ms. Steele indicated that the matter is getting the kids to sign a waiver and pay for the card. She noted that she can talk to the CVRPD and come up with something. The Commission thanked Mr. Hernandez for being present, and they appreciate the work he is doing. VI. NEW BUSINESS - None VII. UNFINISHED BUSINESS - None 3 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Mlnutes15-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 VIII. REPORTS AND UPDATES A. SAND REPLACEMENT Mr. Niemczak reported that the replacement of the sand in the volleyball courts has been completed. There is just one more load being dumped today to top it off. It could have been done earlier, but it takes time to move 900 tons of sand. He noted that the sand is the kind the users really like. Mayor Pro Tern Spiegel inquired how much it cost to replace 966 tons of sand. Mr. Niemczak replied that it cost $34,000 including labor. Ms. Steele commented that they are glad that they waited. Mr. Niemczak interjected that Staff requested a bid approximately two years ago when the building boom was up, and the bid was about $80,000. B. TRAIL SIGNS Mr. Niemczak informed the Commission that Staff has installed trailhead directional signs at Cahuilla Hills and Homme/Adams Parks. He also noted that they will be installing a kiosk at the trailhead behind the Target store. Ms. Steele commented that she knows that there has been a lot of concern with the Bump and Grind closing and the parking. She stated that she will bring a report to the next Commission meeting regarding parking and what Staff's conversations have been with the City of Rancho Mirage. C. HIKING CLUBS Ms. Steele stated that a couple of Commissioners requested that Staff provide information on local hiking clubs in the area. She noted that the first group listed (Coachella Valley Trails Alliance) is not a hiking club, but it is the group that is working on the trails valley wide. The other clubs listed are hiking clubs within the desert. She asked if anyone is interested in additional information to please let her know. Commissioner Barnard commented that his bookkeeper is a member of the Coachella Valley Hiking Club. He informed him that they have been lobbying the City of Rancho Mirage, but have given up. It is a done deal to close the Bump and Grind in Rancho Mirage, and it will be going to the City Council next month. The hikers are not happy about it, but have accepted the fact. The hikers know that Palm Desert has done a lot to 4 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Mlnutes15-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 increase trails, and they appreciate it. They liked that the Bump and Grind in Rancho Mirage has a nice wide path compared to the other narrow- single path trails. D. UNIVERSITY PARKS PROGRESS Ms. Steele mentioned that Cal State San Bernardino is doing a big dedication for the Health and Science building in October, and the City is going to work in conjunction with them to dedicate the parks. There is going to be one big event on the north side of town in October. She did not have an exact date yet. She explained that Staff would have had to request a change order for the sod if they were to open the University Parks in June so they are looking at an October opening. Ms. Steele displayed several pictures of the University Parks. Mayor Pro Tern Spiegel indicated the City gave Cal State $5 million for the Health and Science building, and noted that it will be named after the City. E. JUNE 3, 2008, COMMISSION MEETING Ms. Steele announced that elections will be held on June 3, 2008, which will take place in the Administrative Conference Room. Therefore, the next Parks and Recreation Commission meeting will be held in the Community Services Conference Room (Planning Conference Room). IX. COMMISSIONER COMMENTS Mayor Pro Tern Spiegel asked Ms. Steele if she wanted to comment on the basketball event on El Paseo. Ms. Steele responded that it is on the next meeting agenda, and the CVRPD will have a presentation. She asked Mr. DeWitt if he wanted to make any comments. Mr. DeWitt commented that they have had discussions with the City of Palm Desert about holding the National Championship 3-On-3 Tournament to be held on El Paseo. They are currently going through the approval process. He noted that he will be at the next meeting to give a presentation, and requesting the Commission's support. Mayor Pro Tern Spiegel asked Mr. Ford if he would like to comment on Mr. Jan Hagan and his report. Ms. Steele interjected that they will also be giving a presentation at the next meeting. Mayor Pro Tern Spiegel explained that it is regarding The First Tee, and a request for financial support to improve the clubhouse. 5 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl5-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 Mr. Stan Ford, CVRPD, stated that Mayor Pro Tern Spiegel is referring to The First Tee that is a golf program held at the golf center off Cook Street. His conversation with Councilman Kelly and City Staff was concerning funding for a remodel of the clubhouse. Mayor Pro Tern Spiegel challenged him to go out and look for funds other than City money. He stated that he is currently working on it. Chairman Dawson stated that park inspections are due. He mentioned that there is a planning workshop coming up Thursday, May 22. Chairman Dawson, Commissioner Barnard, and Ms. Steele will be attending. There is still room in the car for one more person, if anyone else is interested in attending. Chairman Dawson asked the Commission if the e-mailed packets worked okay for everyone, and if anyone had any problems. There were no problems reported so Chairman Dawson commented that the packet will continue to be e-mailed until further notice. Commissioner Housken mentioned that she likes to write notes on the agenda, and suggested that only the first two pages are provided at the meeting. Chairman Dawson requested that the Commission begin thinking of meetings during July and August. He noted that the Commission only met once a month instead of twice during those months last year, and requested that Staff add this item to the next agenda. Ms. Steele reminded the Commission of the study session for the aquatic and community center is scheduled for May 29, 2008, at 10:00 a.m. She mentioned that the City Manager has requested information from Staff on costs on the amenities for the community center to provide to the City Council. She is preparing a report, and will provide the report to the Commission at the same time as the City Council. Commissioner Guyer inquired if the study session will include discussions on possible locations. Ms. Steele replied yes. Commissioner Guyer asked Ms. Steele if she is going to let the Commission know what locations they are considering. Ms. Steele responded that the only location she has been asked to look at are the Civic Center Park and the College of the Desert. Commissioner Guyer asked if that includes the driving range. Ms. Steele responded yes, but not the whole area. 6 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl5-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 Ms. Steele stated that if the Commission had any other ideas for a location to let her know. Mayor Pro Tem Spiegel commented that the College of the Desert is having their graduation on Friday at 7:00 p.m. on the football field. Mayor Pro Tem Spiegel mentioned that he just received the retail sales comparison for the fourth quarter that is 2006 versus 2007. He noted that almost every city in California was down. Palm Desert was down 3.2% from $4,614,000 to $4,267,000 (sales tax) with the whole county being down 6.6%. Ontario was down 2.1% that is unusual with Ontario Mills being there. San Bernardino was down 8.7% and Riverside was down 7.1%. He hopes that everything starts coming back so that the economy could get back in shape. He noted that the City does not have a whole lot of money to spend this year on extra items because the City is dedicated to not cutting police or fire. He commented that police have an automatic 5% increase this year, which is the City's number one expenditure. Mr. Tanner inquired if there were any areas in California that gained in sales tax. Mayor Pro Tem Spiegel responded that there was. He noted Beaumont, San Jacinto, and Coachella. There were some increases, but they were not in big cities. Commissioner Guyer asked if the budget for the next fiscal year is in place for Parks and Recreation. Ms. Steele responded that it has been proposed to the City Council, but Staff has not met with the Council. Mayor Pro Tem Spiegel interjected that the meeting is scheduled for June 2. Commissioner Guyer asked if there is any anticipation of the City Council changing the budget. Mayor Pro Tem Spiegel responded no. He noted that funds for the aquatic and community center has already been set aside, which are Redevelopment dollars and not general fund dollars. But that it will take general fund dollars to staff the facility. Ms. Steele commented that City Staff was asked not come with any increases due to the economy. She noted that they are lucky not to be fighting for general fund money like other departments because the Parks and Recreation Department does have the park development fees that help with capital projects. 7 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutesl5-20-08.min.docx PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES MAY 20, 2008 Commissioner Hall inquired if they were within budget this year. Mayor Pro Tern Spiegel responded yes, but next year the City may lose as much as $2 million. There is money in reserves. Commissioner Dash asked if the Commission will be making any recommendation on the aquatic center or do they participate in discussions. Ms. Steele responded that they will discuss what the Commission recommended for features in the community center and to move forward with an RFP. She reminded that Commission that it is for an aquatic and community center. Commissioner Guyer clarified that the Commission did not recommend a location. Ms. Steele noted that she will make it clear to the City Council. Chairman Dawson stated that it would be good for everyone to be at the study session. Ms. Steele commented that she met with College of the Desert regarding having softball/baseball youth sports final championship game on their new field. They thought it was a great idea, and they are currently working on a date. Ms. Steele announced that she has a user group meeting at the Community Center. There is going to be a challenge with scheduling all the fields with Cook Street being closed for two years. They will discuss where they are going to schedule everyone. She will bring a report back to the Commission regarding those discussions. X. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Commissioner Hall, the meeting was adjourned at 9:10 a.m. Monica Loredo, Recording Secretary 8 G:IDevServices\Monica LoredolWord DatalParks&ReclMinutes12008 Minutes15-20-08.min.docx NMNN, CITY OF PALM DESERT ya ----N : PARKS AND RECREATION „,...�'� STAFF REPORT eaT 9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 3, 2008 Subject: The First Tee of the Coachella Valley Mr. Jan Hagan, Executive Director of the First Tee of the Coachella Valley; and Ms. Teal Guion, Assistant Director of Programming and Operations of the First Tee, will be presenting an update on the First Tee program. Attached is a copy of the "Spring 2008 Edition of The First Tee of the Coachella Valley Newsletter," which describes the latest in development and activities of the chapter. Also attached is a correspondence written by the grandfather of a First Tee participant to Mr. Joe Barrow, Jr., Chief Executive Officer of The First Tee program. Welcome to the Spring 2008 edition of The First Tee of the Coachella Valley Newsletter. We want to share with our wonderful Advisory Board, our CVRPD colleagues, and our other friends of The First Tee, the latest in the development and activities of our chapter. Your support of our program continues to keep us on track to develop a chapter we can all be proud of! Current Program Enrollment: The current student enrollment in The First Tee of the Coachella Valley is 105 students. This includes students who have been involved in the after school pilot program at Lincoln Elementary and Indio Middle School. Our current student membership includes students from Desert Hot Springs, Cathedral City, Thousand Palms, Rancho Mirage, Palm Desert, Indian Wells, Bermuda Dunes, La Quinta, and Indio. Spring Programming Schedule: The current schedule of class sessions began on April 11, 2008 and will conclude on June 14, 2008. There are currently four levels of instruction in progress during this current session of classes. The Little Linksters class, started through parent request, is focused on children ages four through seven. These students learn fundamentals using safe plastic SNAG (Starting New At Golf) equipment. The PAR level class is the first level of instruction incorporating The First Tee life skills and emphasizes the nine core values of The First Tee instruction, honesty, integrity, sportsmanship, respect, confidence, respect, confidence, responsibility, perseverance, courtesy, and judgment. Students who have been through at least one session of PAR level instruction but have yet to demonstrate mastery of all PAR level golf skills and life skills are in the PAR Plus+ class. In this class, students work at the areas where increased practice is needed to prepare for PAR certification. Finally, students in the Birdie Class have certified their golf and life skills at the PAR level and have moved on to the more challenging Birdie level golf and life skills with an expanded curriculum. The current schedule of classes is illustrated below: Monday Tuesday Wednesday Thursday Friday Saturday Birdie Class PAR Class Birdie Class PAR Class PAR Plus+ Little Linksters 3:30—5:00 pm 3:30—5:00 pm 3:30—5:00 pm 3:30—5:00 pm 3:30—5:00 pm 8:30—9:30 am Lincoln Elem. Indio Middle 2:45—4:30 pm 2:30—4:15 pm Programming Expansion Strategic Plan: The First Tee of the Coachella Valley staff has developed a strategic plan for program growth and development during the upcoming year. There are several stages to the implementation of the plan: 1) Summer Camps and Summer Sessions — The First Tee will offer two summer camp sessions this summer. Each session will last three weeks with students attending every weekday from 8:00 a.m. to 11:30 a.m. These sessions will be open to currently enrolled students. The sessions are designed to continue development of golf skills and life skills learned during previous sessions. In addition, students will go on a series of golf-related field trips to different golf courses, training facilities and retail outlets. For those parents looking for a full day program for their students, The First Tee has partnered with the Coachella Valley Recreation and Park District afternoon program, "Off the Hook" that provides enrichment activities for students until 5:30 p.m. New class sessions of PAR level instruction as well as Little Linksters instruction will be held on Saturday mornings through the summer until August. 2) Fall Outreach Program — During September and October, The First Tee staff will be conducting TARGET level outreach demonstrations and programming throughout the Coachella Valley. Working through the community centers of the Coachella Valley Recreation and Park District as well as Coachella Unified and Desert Sands Unified school districts, new students will be introduced to The First Tee. 3) Fall Volunteer Recruitment and Training — Beginning late summer, an adult volunteer recruitment and training program will begin to provide energetic and trained volunteers to assist with The First Tee instruction of golf skills and life skills. Both golf professionals as well as advanced recreational players who volunteer will be trained in The First Tee philosophy and instructional approach to golf. A cadre of trained volunteers will be an important component in providing adequate instructional support for our growing number of participants. 4) Desert Sands Unified After School Programming — Through a joint effort of the Desert Sands Unified School District ACES after school program and the Coachella Valley Recreation and Park District The First Tee is planning to provide programming for up to ten after school programs beginning in the fall. Schools participating in this program will have one of their classes taught at The First Tee Golf Center every two weeks in addition to the classes taught at the school sites. 5) Home School Family Programming —An advance interest list of over thirty students has been generated for The First Tee to provide programming as part of the home school curriculum for home school families beginning in the fall. These classes will be held during the day at The First Tee Golf Center and will be held at a time earlier in the day than the other programming held after school hours during the week. 6) The First Tee Golf Center Programming — Beginning in October, after the golf course "overseeding" process is complete and after the outreach programming is complete, a schedule of fall class sessions will begin. It is anticipated that these sessions will incorporate assistance by volunteers who have gone through the training program during the late summer / early fall period. Levels of instruction from Little Linksters TARGET instruction through Birdie level instruction will be offered. The First Tee Staffing Update: Two new staff members have joined The First Tee team. First, Jo Ann Rosa has accepted the position of assistant coach. Jo Ann is an avid experienced golfer who has a background in clubhouse retail operations. She is excited to work with The First Tee students and is working to take on the role of the lead instructor with some of our classes. Next, Chris Keener joins The First Tee as an assistant coach working part time some afternoons with our classes. Chris comes to The First Tee from Indian Ridge Country Club where he works in the Pro Shop during the day. Finally, Brian Eilders who has been with The First Tee from our grand opening is a seasonal desert resident who serves as Director of Instruction in the Tahoe area during the summers. Brian is our Lead Instructor and will return to The First Tee next fall through the season. Chapter Events and News: • You may have seen the news coverage on April 5, 2008 as students from The First Tee of the Coachella Valley participated in family day activities at the Kraft Nabisco LPGA Golf Tournament. Our students had an opportunity to peak "behind the scenes" at the tournament. One of our students, Jeremy Spaansen, had access to the tournament media tent thanks to the efforts of Advisory Board member Bruce Stephen who arranged for Jeremy's media credentials. (It helps that Bruce is a credentialed golf writer!) • On April 26, 2008 twenty The First Tee students participated in the "Eighteen Hole Putting Tournament" staged by the Women's 18 Hole Golf Club at Sun City, Palm Desert. The students were teamed with two students and two Sun City ladies in each foursome. At the end of the tournament, the students enjoyed a pizza dinner and awards. It was refreshing to hear the comments from the women as the students demonstrated their life skills training and golf etiquette. • On May 20, 2008 The First Tee staff will be present at the BIGHORN Golf Club General Manager's Tournament to promote the chapter and to engage in "friendraising" activities. Through the generosity of Desert European Motorcars and KMIR6, several members of The First Tee Advisory Board will play in one of the foursomes at the tournament to help with the "friendraising". Thanks to Advisory Board members Gary Hardesty and Bill Madonna for working to make this happen. • During May, Desert European Motorcars is airing a commercial and a public service announcement through The First Tee of the Coachella Valley media partner, KMIR6. Each of these features the life skills and core values that are an integral part of The First Tee curriculum. • The First Tee of the Coachella Valley has been invited by the United States Golf Association to participate in the U.S. Open at Torrey Pines Golf Course in San Diego in June. Eight "Birdie" level students will travel to San Diego for an overnight trip on June 8th to participate in the U.S. Open Junior Day and the next day the students will observe the 1st day practice round of U.S. Open participants. Students are going to have the opportunity to tour a hole of the U.S. Open course, participate in a putting contest, view golf exhibitions and tour the U.S. Open Media Center along with other exciting activities. • Through the efforts of Advisory Board member Dan Grenci, The First Tee of the Coachella Valley is partnering with one the premiere collegiate golf tournaments in southern California, The Prestige at PGA West. This golf tournament, hosted by Stanford and U.C. Davis features collegiate teams such as UC Berkeley, University of Colorado, TCU, University of Michigan and many other top school dedicated to academic and athletic excellence. Our chapter will help promote the junior golf clinic at the tournament. • On Wednesday, May 14, 2008 at the Board of Directors meeting of the Coachella Valley Recreation and Park District, Advisory Board member Glenn Miller was recognized with an award by the California Parks and Recreation Society for his contributions to renovate the golf course and serve as the golf course superintendent at The First Tee Golf Center. Thank you Glenn! Fundraising Update: In response to questions from several Advisory Board members and friends of The First Tee about how fundraising efforts support our chapter, the following information should help to answer those questions you are asked when seeking donations to our The First Tee Chapter. Donations to The First Tee of the Coachella Valley are made to: Coachella Valley Community Recreation Foundation 45-305 Oasis St. Indio, CA 92201 This is a 501 3(c) organization. The employer identification number for the Coachella Valley Community Recreation Foundation is: 91-2143285. According to the direction from Stan Ford, General Manager of the Coachella Valley Recreation and Park District, all funds donated to the Coachella Valley Community Recreation Foundation and designated for The First Tee of the Coachella Valley are earmarked specifically and exclusively for support of The First Tee program. Donations will not be used to support the golf course facility or other golf operations. There is no administrative cost or hold back by the foundation and 100% of funds donated support The First Tee program. In addition, donations may be made specifically to support student membership fees directly if so designated. A donor may wish to specify that his/her donation be used to allow a certain number of student membership fees to be paid. I hope this important information will help answer the question, "If I donate to The First Tee of the Coachella Valley, where does the money go?" Thanks to Stan Ford for clarifying this question for us. Advisory Board Update: The First Tee of the Coachella Valley Advisory Board is growing. Joining the core of outstanding core of dedicated Board members are two members who have agreed to serve on the Board since the last chapter update was sent. Bruce Stephen is relocating to the Coachella Valley from Pittsburg where he served as the founding Executive Director of The First Tee of Pittsburg. Bruce's success with this chapter is evident from its ranking as one of the top ten The First Tee chapters (out of over 250 chapters) in 2007 and its recognition as the best junior program in the country by Golf Digest. Bruce is also a writer for various magazines and serves as a golf industry consultant. In relocating to the Coachella Valley, Bruce is stepping down from the daily operations of The First Tee of Pittsburg, but has offered his experience and talents to assist The First Tee of Coachella Valley on our Advisory Board. Also joining our Advisory Board is Keenan Barber. Keenan serves on both the Board of Directors for the Southern California Golf Association (SCGA) as well as the SCGA Foundation Board. Keenan's work with the SCGA is to work with the staff at the SCGA to guide the association in promoting and protecting the spirit of the game by offering a wide array of member services. Keenan is a member of Mission Hills Country Club and is very involved in promoting junior golf programs. A complete roster of our current Advisory Board is listed below: Doug Allensworth President, El Paseo Bank, Palm Desert Keenan Barber Board of Directors, SCGA, SCGA Foundation Craig DeWitt Superintendent, CVRPD Dan Grenci Executive Vice President, Sunrise Bank Bill Madonna Junior Golf Director, BIGHORN Resort, Palm Desert Lisa Masters Head LPGA Professional, The Reserve Club Glenn Miller Superintendent, La Quinta Resort and Spa Bill Powers President, Pacific Western Bank, Indian Wells Bruce Stephen Founding Executive Director, The First Tee of Pittsburg Early planning is underway by the Advisory Board for two fundraising events. In the fall, a "Hole in One" tournament will be staged at The First Tee Golf Center in Palm Desert on the 9 hole Par 3 course, featuring a series of hole-in-one opportunities for prizes. In addition, plans are being developed for a major fund raising golf tournament during the spring of 2009 at a major golf club in the valley. This tournament is being planned to become one of the "must do" events on the social calendar of the valley. The entry fee for this tournament is projected to be in the $750 range and will include a spectacular tee prize package, a caddy, and a fabulous lunch as part of a wonderful day of golf. As always, we thank you for your support of The First Tee of the Coachella Valley! Jan Hagan Executive Director of The First Tee Coachella Valley Recreation and Park District Phone: 760-779-1877 www.cvrpd.ca.gov Friday, May 09, 2008 Mr. Joe Barrow, This letter is not being written because of a complaint, but on the contrary to compliment your staff at the Palm Desert Ca.Facility. The starter(Bob?)first told me of this program for our son. I then filled out an application and talked to Brian who since has gone back to the Northwest. We have adopted our grandson who now is 13 years old, but emotionly 7 years old. He was a drug baby and we just found out 2 weeks ago has permanent brain damage.The first month he was born he had 2 open heart surgeries, is deaf in one ear and has had severe emotional problems. When most programs are generally geared to the so called normal kids, we were welcomed by Brian, Teal and Jan with open arms. Since meeting with Jan (a very delightful gentleman)who understands our needs because of his backround, makes life easier. Now for the finale. You could not have selected a more energetic, positive, friendly and caring role model then Coach Teal. She must plug herself in to get charged up before the 3:30 p.m. students arrive. She is as fresh as if the day were just starting. Their are the other coaches who also are a fine group of people. I am also working with the school district's Special Ed. Dept. to get more kids of a not so severe need to be involved. These people have reached out to a boy who has been asked to leave 3 schools, is lucky to be alive (alot of abuse) and just needed to find a sport to fit in. Allen, not only needed to find a sport, but needed life skills also. FIRST TEE IS THE BEST! I don't normally write letters as I don't like computers. This letter is written from the heart and was unsolicited. May your organization continue to grow and have much more success. May G-d bless all of you. Sincerely, Phil Stein Dear Mr. Stein, Thank you for taking the time to share your thoughts concerning The First Tee of Palm Desert. We appreciate the trust you have in us by letting your grandson participate and I am pleased to learn we are meeting your expectations. We are successful because of the individuals we have at each chapter and their commitment to our mission to have a positive impact on the lives of young people. Many of our chapters reach out and have developed programs to serve the more challenged young people, I was not aware Palm Desert was doing so, wonderful to learn they are. I know my colleagues will be delighted to learn the results of their efforts, we will share your comments with them. My very best wishes for your grandson. Kind regards, Joe Barrow Joe Louis Barrow,Jr. Chief Executive Officer The First Tee World Golf Village 425 South Legacy Trail St. Augustine, FL 32092 USA Please see Joe Barrow's note below in reference to the great work that's being done at The First Tee of the Coachella Valley! Thanks so much for what you're doing for all of the kids in the desert! All the best! Henry Sandles Director, Mountain Region Affairs The First Tee NMNN, �' � CITY OF PALM DESERT : PARKS AND RECREATION 40....� STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 3, 2008 Subject: Coachella Valley Recreation and Park District Summer Camp The Coachella Valley Recreation and Park District (CVRPD) is offering two unique camp experiences for children ages 5 through 15 this summer. Ms. Nicky Pitman, Camp Services Director, will be present to make a presentation about CVRPD's summer camps. Attached is a copy of a press release for CVRPD's summer camps, a flier for Camp Yeahiwannagothere!, and a camp brochure. For summer fun there's nothing better than camps - and Coachella Valley Recreation and Park District is rolling out two terrific new ones this year! What better way for kids to spend the summer than doing something they love?! Both the new Camp Yeahsrwannagothere! in Bermuda Dunes and the La Quinta Arts Camp offer something for every (young) body Indio, CA - The Coachella Valley Recreation and Park District (http //www cvrpd org/) is offering two unique camp experiences for children ages five through fifteen this coming summer Camp Yeahiwannagothere! offers three action-packed sessions of fun - and you can sign up for one, two or all three of them! Located on the Christian School of the Desert's campus in Bermuda Dunes, the centrally-located facility offers a swimming pool, an air- conditioned gym, two huge outdoor fields and five indoor play spaces Each session focuses on a central theme, with a different mini-theme each week designed to offer each participant a fun-filled, enriching summer At the La Quinta Arts Camp (LAC) to play is the thing! And whatever your"thing" is - music, drama, visual art, cooking - you can explore, pursue, and enjoy it at LAC! A Midsummer Day's Dream sets the stage, canvas and oven for this camp's first year Participants will engage in all the arts, and will also have the opportunity to "major" in a specific area The camp is non-competitive The goal is to provide fun-filled, enriching experiences that encourage creative and personal growth for all who participate Our staff, made up of dynamic, caring counselors and highly-skilled specialists, is so excited about their new programs and activities that they are saying themselves, "Yeah - I wanna work there!" "Most definitely," agrees Christina Rodriguez, Camp Yeahiwannagotherei's Program Coordinator "Each session's themes lend themselves to incredibly fun and creative programming - 1 can hardly wait until camp starts This is going to be an unforgettable summer!" Camp Yeahiwannagothere! runs Mondays through Fridays from June 16 - August 15, from 9 00 AM to 4 00 PM The cost is $300 per session Extended care hours before and after camp (7 30 AM - 9 00 AM and 4 00 PM - 6 00 PM) are available at no extra charge The camp serves children ages 5 - 12 years old La Quinta Arts Camp runs for three weeks only, Monday - Friday, June 16 - July 3, from 9 00 AM - 4 00 PM The cost is $300 Participant ages are entering 4`^ grades through 9t grades Register by May 23 and receive a special discount of$25 off each Camp Yeahiwannagothere! session and $25 off the La Quinta Arts Camp total fees (per child) The Coachella Valley Recreation and Park District offers programs and activities for its residents and is dedicated to providing the people in their communities with opportunities for life-enriching experiences and service that is second to none Check out all that CVRPD has to offer htto.//www.cvrod.org/ - Discover The District! FOR ADDITIONAL INFORMATION, PLEASE CONTACT OUR CAMP SERVICES OFFICE p (760) 391-4918, e camps@cvrpd ca gov ---,,,Na.\ ►, ----, Cfi�Ni� - r \ �N> TOR SUMMER RUN minn'!NOTHING BETTER THAN LAMP! And for camp,there's nothing better than saying,"Yeah-I wanna go therer" And so it was created Three action-packed sessions of fun-and you can sign up for one,two or all three of them! Our new, centrally-located facility offers a swimming pool,an air-conditioned gym,two huge outdoor fields and five indoor play spaces Each session focuses on a central theme, with a different mini-theme each week designed to offer each participant a fun-filled,enriching summer Our staff,made up of dynamic,caring counselors and highly-skilled specialists, is so excited about our new site,programs and activities that they are saying themselves,"Yeah-1 wanna work there!" So sign up soon and when summer's over,we're sure you'll be saying,"Yeah-I'm glad I went there" Location. Cost Registration. Christian School of the Desert Campus,Bermuda Dunes $300 per session Begins May 2 'Register by May 23 for $25 off each sessron Register at Coachella Valley Recreation &Park District's Indio,La Quinta or Palm Desert Community Centers or online at www.cvrpd.org Days/Times. Monday-Friday,June 16-August 15(NO CAMP•Friday,July 4),9.00 AM-4:00 PM (Extended Care Hours available,this first year ONLY,for NO extra fees,from 7:30 AM-6:00 PM) Session 1, Theme Stars a Stripes June 16-July 3 Week: 1 2 3 Theme: Red Carpet Capers It's a Wild, Wild Yankee Doodle Crazy Hollywood,Camp-Style Woridl American Pastimes 4 From the Ecosystem to New Traditions the Solar System , Session 2, Theme What Comes Around Goes Around July 7-July 25 Week: 1 2 3 Theme BLAST FROM THE EVERYTHING OLD IS CULTURE CLUB PAST NEW AGAIN AROUND THE WORLD TIME TRAVEL CONSERVATION 4 RECYCLING Session 3, Theme. It's Olympic! July 28- August 15 Week 1 2 3 Theme: CIRCUS LIVE - FROM MT LET THE GAMES MAXIMUS OLYMPUS BEGINI The Week the Circus Myths 4 Fables with a From Beijing to Came to Camp Twist The Coachella Valley sea For more information,please phone the Camp Services Office (760)391-4918 or email. camps@cvrpd.ca.gov COdi • . . k At t_ , tes Ip t . . q x.s1, ƒw . } \iltH lulilil � . I , \ I % . ' a21 ` m ' if k q IC \ § o } \ 7a b $ k ° C 0 / c K ° q co s. F \ CO ft + « N 01 f !Sr ƒ } e i % m i # t.r . 75 E a ° ° \ $ 9 * o 249 / I © a & ® 5 � ^ t § p Et ` ` a3 t a. 24- cn� $ \ 5 / S1 * IU /t § f / ° [ / m It il 0 7 / * G o , � 2 2 { £ ■ g 0 q f @ § ■ ƒ via � J § k 0 j \ \ CI t& } G d 01 k ƒ 2 t ° f g » $ I $ ( § f m § » i a A E $ m I § o in / E / C. CIS - CS I‘t . rid .0 T.i 1, r M y w.i t`. .. - S.. 4 ,• tb tO esi j .c ..., ...‘ ,.. o.,, ..... I ., ) ' --i. 1-4 i rt r. I S2 -a .'4 *4 +- t hC ,. L T L �J 41 p, c n .. v .�• e LU IV U ` o z-c d H r = GY H i .. N 3 +^ o - WW •Vo •G E & 4- - Qr a 0 a Fy �yy a r rn +- E v. .t.. gl o a h ; 3 S c 3, 04 0 o O > ° C r v a ° al 1 1 0 01 4- E c Ta 4 L �r C 5 } f_ n ° p, a a c a e 3 c E ur O o y1 i co tin _ 2 °' U a -..- a• V! tC6a. y O 3 O �• 1 N �+. .c7 d Y1 p "� yin i- 41 c. N thul• ?• V 7 tic L. p 'p y, n C 0, i N L § a O L E S 41 a ♦. 1 p V 3 9 p y v - U N 0 r V 0- +.• A e, N o 0 u N u Co 4_ .tl1.it 0 1 • p� L. L a L1 n p t = F•i �< ; ;ra c a 8 0 v_ 1 "c a 1— es :.4 _c o a T C L L. 7 C G C J C E C N a d x�^ a t- ,� ti O -c O �' T. � S o Vp F= w tl+ q C, •� A,. /_. ` •iv D VQ�I M .,C .__ a ce >, yit L N �, ` . � .„-;;;4';7 , f/ c �M' I � 'TW CU O k /l� __lr. L in V y• 3 h7 y W 4 CO ...0. - ° E m /y ' • V = cC�o r a r. O ,_ E vp1 cj ~ / J/ . ••=.4.'-a •:�., O C tit 7 O d p F7 Lp: '• E M ..1 t �I I I �`'c: e-1 / Ve_ .'"#• O ifit -p o a uai 1-7 co ` o '~ dL. o �' N tL,p ra h N. �- Val O p N X N .1.1 `y''' a -O.-.NI S V o'er t U.0 E N? C y G C '�; - o "' m I 4/ O 0 0 01' -0 1%, C / .+r C •- G E E a rn in N r, -' E r h -, , b o. chicon:cate- in to N `; 3 NMNN, CITY OF PALM DESERT ya ----N : PARKS AND RECREATION 1'.�' rs 4.... STAFF REPORT To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 3, 2008 Subject: Summer 2008 Parks and Recreation Commission Meetings During the summer months, the Parks and Recreation Commission will generally meet less frequently during the months of July and August. While the City Council has not "officially" indicated when they will be "going dark," they generally meet for the first meeting in July and the second meeting in August. In the past, the Parks and Recreation Commission followed this same schedule. Staff is recommending the following schedule for July and August Parks and Recreation Commission meetings: • July 1, 2008 — Regularly scheduled meeting - 8:30 a.m. • July 15, 2008 — CANCEL • August 6, 2008 — CANCEL • August 20, 2008 — Regularly scheduled meeting - 8:30 a.m. • September, 2008 — Back to regularly schedule meetings on the 1st and 3rd Tuesday of each month. NMNN, .�'�_ . CITY OF PALM DESERT : PARKS AND RECREATION ,4,.... STAFF REPORT e.N.T9 3yo� f To: Parks and Recreation Commission From: Janis Steele, Parks and Recreation Services Manager Date: June 3, 2008 Subject: Gus Macker 3-on-3 National Basketball Tournament Mr. Craig DeWitt, Coachella Valley Recreation and Park District (CVRPD) Superintendent of Operations and Guest Services, will be present to request that the Parks and Recreation Commission support the City's participation in the Gus Macker 3- on-3 National Basketball Tournament. See attached request and supporting information. The tournament is scheduled to be held on October 11 and 12, 2008, and Mr. DeWitt is requesting that it be held on El Paseo, between Portola and San Pablo Avenues. Staff met with Mr. DeWitt, Mayor Pro Tem Spiegel, and Mr. Carlos Ortega, City Manager, to request that the City support this event. At this time, Mr. DeWitt presented three sites in Palm Desert as options for this event. It was decided that El Paseo was the most desirable. Staff then met with Mr. DeWitt and the Economic Development Manager for the City, then the El Paseo Business District Improvement Board to solicit support for the event. Mr. DeWitt will seek support from the Marketing Committee (June 17, 2008) and the City Council as well. f d COACHELLA VALLEY RECREATION AND PARK DISTRICT June 3, 2008 City of Palm Desert Parks and Recreation Commission 73510 Fred Wanng Drive Palm Desert, CA 92260 Attn Janis Steele Janis, The Coachella Valley Recreation and Park Distnct(The District) has received approval from the El Paseo Business District Improvement Board to hold a special event on a portion of El Paseo on October 11 & 12 of 2008 The District is planning to host the Gus Macker 3-on-3 National Basketball Championships and a local Gus Macker basketball tournament on these dates We ask that the Palm Desert Parks and Recreation Commission write a similar letter of support to the Palm Desert Marketing Committee as well For the Commissions information, the Gus Macker was founded in 1974 in Lowell, Michigan by two brothers Scott and Mitch McNeal It began as a driveway, basketball competition amongst neighbors and is now in its 351h year and consists of over 50 weekend festivals that are held in communities from California to New York The Macker is an event for both genders and all ages 10 years and up It is a family event that emphasizes all that is good about the game of basketball It continues to be the business and passion of the McNeal brothers During the course of the spnng and summer months The Macker's 50 local tournaments (tournament schedule is attached) will identify the teams qualified to participate in our National Championship event in October We anticipate approximately 200-250 teams of four players (1000 players) will participate Players, friends and families from all of the tournaments will travel to the National Championships, most from east of the Mississippi River All these individuals will require housing, meals and transportation during their weekend stay The District also will host a local Gus Macker tournament to allow regional player participation We anticipate 175-200 teams from regional locations A percentage of these teams will also be coming from out of town We foresee spectator participation of 4000-6000 for the weekend event. In association with the Macker, The District is hosting two other events which will impact the visibility and economy of the weekend The Gus Masker national office will be holding their annual conference for all their local organizers on October 9-11 All of these individuals (approximately 100 attendees, not including spouses and family members) will be coming from out of town and staying in the valley through the weekend The District is also hosting a free-to-the-public concert featuring the legendary recording artists "War" on Fnday night October 10th In addition, this is the weekend of"The NBA Outdoors" - Phoenix Suns vs Denver Nuggets game at the Tennis Garden A number of smaller special events will take place during the course of The Macker They could include activities such as a slam dunk contest, three point shooting contest, long distance shootout, kids, court, etc. All of which add to the excitement and vanety of the weekend The Distnct asks that The Parks and Recreation Commission draft a letter in support of The Macker and reinforce the El Paseo Business District Improvement Board in its recommendation to the City Council to support the event on El Paseo The District requests that this letter of support includes backing a request that the City support the event with a contribution of $30,000 as well as accepting the costs associated with the City's participation, i e public works, police, fire and emergency medical fees We have previously met with Mr Speigel and Mr Ortega, both of whom have indicated support for the event and the financial contribution We had not discussed the contribution of services Attached you will find an estimated budget and general information regarding The Gus Macker I will attend the June 3ro Commission meeting to give a more detailed descnption of the event and to answer any questions the members may have If, in the meantime, you have any questions or suggestions, please don't hesitate to call 'Tenn rS rw w yg• w•L M Af/W tn ,Sea ata 00e4041 Sincerely, Crap Pek/tt n('� Craig DeWitt ' Q. Supenntendent, Operations & Guest Services 760-347-3484 %V I 411.0 �s shun,' wu+� - Coachella Valley Recreation and Park District f . Fiscal Year July 2008-June 2009 Budget Request Form •57.� ,_1.I lk.�ITir./1- Department RLS Division Special Events Program Gus Mackey &nor Year 200812009 eh DESCRIPTION I Budget Estimated Actual Budget I Difference I Ncrte= REVENUE 4045-Charges for Services 8 - I - $ - $ - :. 4105-Grants&Donations $ - I $ - $ 4,000 $ 4,000 I 22 Other Revenue $ - I S - $ 46.000 5 46,000 I 22•"- REVENUE TOTALS $ - $ - $ 50,000 $ 50,000 STAFF 5175-Part Time Salaries I I $ - Omer Staffing Needs f $ - $ - I $ 3,$40 S 3.840 4e STAFF EXPENSE TOTALS $ - $ - $ 3,840 $ 3,840 EXPENSES 6000-Refunds $ -_ $ - $ - I $ - 8025-Communications $ - $ - $ - 15 8CSO-FaclSty Rentals $ - I $ - $ - $ - I 8075-Equipment Renia!s $ - I $ - $ 2,500 5 2,500 ) c 'e 5100-Materas and Supplies $ 1,550 I $ 1,550 14 6125-uniforms $ $ - $ - 15 - 8150-Genera;Services $ - I $ - 5 37,700 1 $ 37,700 8-10 8176-utilities $ - I $ - $ - I S - • 8200-Repair&Maintenance $ - $ - $ - 1 $ -- 8225-Mrno:Equipment $ - $ - $ - S 8250-Fleet Vehicles $ - I $ - $ - I $ - 1 6275-.Special Fees $ - $ - $ - 5 8?00-Computer&Offwe Equ,p - I $ - $ - $ - 8325.Office Supplies $$ - $ - $ - $ " j- 8350-Travel S Prof Deteeiopment $ - I $ - I $ - $ - I 8375-Professional Services $ - $ - $ - S - )_ OPERATING EXPENSE TOTALS $ - $ - $ 45,590 $ 45,590 Profit/Loss $ 570 Program Narrative. Based on two teurnar ents,The Naoocal Championship and the Local Tournament Total participating teams 400 Coachella Valley Recreation and Park District Fiscal Year July 2008-June 2009 Budget Request Back Up dillseanadlikee �e .. p Deperbnent. RLS DateIon: Special Events Program:Gus Mackey Description I Note# Amount Notes or Explanation Details I i vv h".:.:err:a c an:600aF , .cv.es 1 Si. Court Banners to?se:by sponsordon:tons} otOD-rdera:san:^opN:e> $353.30 Btmteo-Trashboxesandllness e;. ...... . .._ .- 5 5150•General Services a S1,400.00. Medical SeMcss(eat nsate from 2 day track meet 8150 General Services 7 $2,200.00 Event Swoon Services Ed 2 people x 7 hrs(4 pm-11 pm),Sat 4 people x 121 6150-General Services $2,500.00 REvecsiye Cerny Shenk 6153 General SeMces 8 $30.000.00 Contrail-Web Gus Mackr LLC to run Natla al aid Local Tournament 6150-General Services 9 $1,600.00 Lodging for Meeker Staff(calmed@5100/nigM) 11 )o... ?.nera Ss no,c es 12 SS7700.90 Items donated in trade for sponsor 13 2-4 golf can,bleachers gators from me GC, 14 15 6075-Equipment Rentals 16 S1.200.00 Ballet-Porta-pomes 10 x S60 x 2 days 6075-Equipment Rentals i7 53130.00 ForMih for truck unload and load 6075•Equlpmem Rentals 16 51.000.00 Tent rental Tits;=gu.;,:r`;:1 Rer:a; 19 $2.5C0 OC Tots:Exter:ses 20' 545,,-., 4045-energise for Services 21 50.00 Col'ecaad and retained by the ea Madder 4105-Grants&Donations 22. S4,000.00 Dorton from Gus Masker rjy 310/team and400 total teams Other Revenue 23 54.000.00 Cast sales-16 court(a'32)COS 6250f curt Other Revenue- 24' 65,000.00'NationalChamgonshlpTcpMen's&W ren's-O.vsions Other Reve^ue 25 $2,000 P3 Local Tounament Top rderfs 8 Womsn'e Divisions Other Revenue 26- 530,00090 Tournament Sponsorship Other Revenue 27 $1.000.O0 Dream Cou1 Sponsorship Other Revenue-Speelal Events 28 $2.000.00 Skim Dunk Contest 29 Ld1 Dribblers-Chid Care(revenue domed from spcn sorshc and entry reel 30 Hoop Creams-Kids Court(revenue derived from sponsorship and entry fee) 31 Three Point Shoot-out(revenue derived from StanteratIO and entry tors) 32 Long Distance Connection(revenue derived Iran sponsorship and entry fee) 33 Fastest Lay-up/FIG pa nter(revenue dened from sponsorship at ashy fee) :ClherRevenue illirmilr 34 $5,000.00 Concession''a 36 37 Tota["Odit`Rtri&If e 3$.. $50.000.00 39 Salaries freouny wage cnyj- - 40 53.840.00 AYPC g$201M 31,440.00 72 hrs Volunteer Coordinator 2 hrflseek thorn May 8 24 nrs on weekend AD.PC©320Rr $360.00 18 his Regsttalon Coordinator-6 for recraBrg/peep 8 12 on weekend AD1PC 0 s201hr $520.00 26 hrs Water DistretutIc i Coordinator 10 reauitkgforeo 816 on weekend AD/PC 0 5201hr 5200.00 10 bra rcphy Oistrieudon Coordinator-2 h5 recuit6tg 8 8 hrs as weekend AD'PC g$201M 5400.00 20 his Courtesy Coordinator-4 Ira prep 816 hrs cn weekend C:stoSaa.S16Jhr $576.00 32 hrs Evening site cleanup 2 fri,3 sat.3 Sunday x 4 inekvirkels Recrea on Leader 0 9.82dfr $344.03 35 hrs mist .!s of31111G8 0a1�.- tr---- 1 Gus Macker Basketball 2008 Tournament" Sc." hedule ApnI 56 Phoenix,AZ hdy 12-13 Cambridge,OH 12-13 Greefwde,MI(Indoor) Youth Eau Claire,WI 26-27 Laa Cruces,NM Springfield,IL Norwich,NY May 17-10 Ironton,OH 19-20 Greenvile,MI Alamogordo,NM Oconomowoc,WI 2425 Quincy,IL Muncie,IN London,Ont Canada Champaign,IL Burton,MI 28-27 Hornell,NY May/Jun 31-1 Zanesville,OH Findlay,OH Youth Jackson/Lansing,MI June 7-8 Chillicothe,OH Youth Nelsonville,OH Morris,IL Peoria„lL Jamestown,NY Grand Rapids,MI August 2-3 Sheboygan,WI 14-15 Wausau,WI Mt Pleasant,IA Tracy,CA St Paul,MN Parkersburg,WV Kokomo,IN Three Rivera,MI Columbus,OH 21-22 Buffalo,NY 9-10 Belding,MI 28-29 Ludington,MI 16-17 Olean,NY Riverdale,IL Mansfield,OH Roswell,NM Macomb,IL Southfield,MI 23-24 Stoddard,IL Youth Stroudsburg,PA 30-31 Socono,NM Sept 27-23 Lafayette,IN October 11-12 NATIONAL CHAMPIONSHIP Indian Wells,CA • : ,^� itilt ./ .,_ „... ,ft Li/ 3 _ ,_, . 1 , ....,... _ , ,, , , ..._ r, \•,47 tro,r,vl(--.\,,, 0-F-Ti -, -1-1 7 n • 1 • } . ),....? „ .• perV'- . + , „, sic - _Ad.' s\ . rot ,- te ) ... \14...ti it, .. , . ..„4„,,,frery , . ..„ i tea. 0 0 WV , , a a a. ff 1^ \ .cam. �).-viissi � . H IL . •iiitlic; ,i4: . 111 `0 071 ,. ��, a tpxjt I ' r Y _ 0:: t )1r-ve \e,i1 . , is i NATIONAL SPONSORS . rY.• . .-.�.5naysaorrs. Welcome to the tus Mocker Ll 3.57$AnniversaryCeie6ratidn! /fl —oe / r . "35"Years of Gus Mocker Basketball lives on in the ! minds of troop Junkies everywhere but the details on the inside story are seldom made public. (I gasmacker kasha/mil 1974 -520 Elizabeth St.. Lowell, Michigan, not far from Lowell High School . .a place where youth had been gathering for some time, playing 3-on-3 basketball The flowers are blooming. Spring is In the air cost of a gallon of gasoline is 53$ first-class stamp, 080 . a dozen eggs. .780 . .01 favortte TV show-"All In I he Family" . Gerald Ford becomes the 38th Presi• dent .the Sosion Celtics are the t'tBA champions to the 12th time In 18 years . .Spting vaca- tion was here . and everyone was restless! Little did they know they were about to enter the"The Mackey Zonal Scott McNeal, his brother Mitch, and 17 mends threw a dollar In a hat chose up testa;; , . .and went at each other 3-on-3 to Mom and Pop McNeal's driveway .the rest is history. ins-The Lowell to;rnament attracted 1,000 teams and the Article on Gus Mocker appeared in Sports Illustrated 1988-The last tournament was held in Lowell.MI with 1 100 teams. 1987-The tournament moved to Belding.MI-teams lumped to . ;y'r.— s " 1,600 Masker traveled to Milwaukee,cinannali,rtosw� M mach r t NM and Decatur.IL,holding its first tournaments outs.Wcv �,` r trS ol6adinn i J r i!!g0-The tiatd rig tOyms,meM attracted a rams:0,031 learns! _. 1991 - The Boldtn0 tdurnamevst grew to 5,382 teams-another , - lewd bswr'nes iil(' ' `_, 1992 Tire`if along Mackey reached 6,000 leant°£E,032)fa it Ct 9 !_14 V ! ' Rai lime saes—giromenherKW33soarnetneissworsItocounts,/ /// atnWtssrts♦scPertexrdMk , _ / e . ---- Today.2008 IM wholesome,tantty.nrienled event that Degan in rho 1ktvOway wanes- 35 years later-1.022 tournaments arrce 1987 have been hest wear.:ern i astes Stales and Canada,raising appcOrlmatety$15.000.000 for woARw t local charities. As-we celebrate our 35th Anniversary . .that same"Dream"continues today wove seen a tot of changes over the years and weil probably see many more . wave met Incredible people along _ _ , , _ the way-young and old alike . . .we've traveled to corn- munities ad over the country . but the same 3-on-3 . - basketbatf competition that was ptayed in the driveway in y, Lowell in 1974 the same energy , . , the game exdite• .A Yti•• 1 hill,. merit. . . the same community pride continues across • • .'t (- the cotxpry t)day!!! ",',, . 1` Thank you to everyone for your love and '' support of Gus!tacker Basketball ~ "' 4 tr, : over the past 35 years Scott !., `le '� and for allowing US to be part of. YOUR UREAMt/I s �' � CITY OF PALM DESERT 11 PARKS AND RECREATION S�4 'Ar 94r9 3so..;f INTEROFFICE MEMORANDUM N.To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 3, 2008 Subject: Baseball Storage Box Installation The new baseball fields at Freedom Park are utilized on a daily basis by Palm Desert Youth Baseball. At the beginning of play each day, the coaches must retrieve the bases from the snack bar storage area, and place them on the playing field. Parks Staff was asked to provide storage containers at each ball field large enough to store the bases. Parks Staff worked with Palm Desert Youth Baseball to identify and install the type of containers needed. Attached are pictures of storage containers and helmet racks that were installed at Freedom Park. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 3\Commissiom Report Baseball Storage Containers doc • I 4 �y ?`,y 'll ' iM_.,. „: ti . 41 :ti' { I. h ' ,.. . ..r. 111:),.1' :[n h .. a . . ..r.wpm „• i :i:.i .'...r_- .. dr— . - I - ...emmu.sti - P • -W I y1 •tip- I • 15 .. .. t .. I I , I'�'I'., i I. 11 it ._,t,. 14hAIAL 5'+'` - .. _ eel 1.+. 1 .' - .I± ,f'ti, I, 1. 'I fl,pA . . .. .,..-., ,,,4„,,..._,„,.___ __Ii oil'? :,. . ftitif - • . , 1540 1 41:.'. '• 4.fel 4, . .. . . ."Fe • • 14:• • -N- irs...fitt. '4'il ' "04. f ' 7 . Aktiti Ax41°-'0.1.1%eke eif T''. 441-. f 1 . �. Ai • Tir • • • • # •!r . r xf ,. . . . • • f r • t . • • % �'}� �.' �`" • . . y ryt�-_„ r. ' ..Y - ' _,..-Tim 1. ' . . - , - r ++�..yam.NIB tairoi-0.114 .. ..,...„.„:„0..„....w...dm.....70 • ULk • • •�-•� :-. - • .—.... • -lx''{ . • • li he- • 9. ; '9 { "' " irk Ir } Y+ 4 ' 91 • .r . ... A 1, ;-\ iR , .`f ' P1� ; ;; 1 , � CITY OF PALM DESERT 1 .oksi : PARKS AND RECREATION •'S�4 /�N 94r 9 3so4.;.. INTEROFFICE MEMORANDUM N.To: Parks and Recreation Commission From: Jay Niemczak, Parks Facilities Manager Date: June 3, 2008 Subject: Hovley Soccer Park Closing Parks Staff will be closing Hovley Soccer Park from June 1, 2008, through August 1, 2008, for renovation and maintenance. Each year Staff re-sods worn goal areas of the soccer fields. Along with installing sod, fields are leveled, top dressed, and fertilized. The rest time during the summer months allows the turf to reestablish itself in worn areas, and allows Parks Staff time to make irrigation and equipment repairs in preparation for the next busy season. The disc golf course will remain open during this time as they do not interfere with any of the maintenance work being performed. The bathrooms will also remain open for those who walk through the park. G\DevServices\Janis Steele\Word Files\Commission\Updates\2008\June 3\Commissiom Report Close Hovely Soccer Park.doc